Vol. 38 Iss. 8 - December 06, 2021

Chapter 115

REGISTRAR'S NOTICE: The State Board of Health is claiming an exemption from Article 2 of the Administrative Process Act in accordance with § 2.2-4006 A 4 a of the Code of Virginia, which excludes regulations that are necessary to conform to changes in Virginia statutory law or the appropriation act where no agency discretion is involved. The board will receive, consider, and respond to petitions by any interested person at any time with respect to reconsideration or revision.

Title of Regulation: 12VAC5-115. Virginia Immunization Information System (amending 12VAC5-115-30).

Statutory Authority: § 32.1-46.01 of the Code of Virginia.

Effective Date: January 7, 2022.

Agency Contact: Christy Gray, Director, Office of Immunizations, Virginia Department of Health, 101 North 14th Street, 15th Floor, Richmond, VA 23219, telephone (804) 864-8076, or email


Pursuant to Chapter 211 of the 2021 Acts of Assembly, Special Session I, the amendments make reporting using Virginia Immunization Information System (VIIS) mandatory for any health care provider in the Commonwealth that administers immunizations.

12VAC5-115-30. Registration procedures.

A. Participation in VIIS is voluntary mandatory for any health care provider, as defined in § 32.1-127.1:03 of the Code of Virginia, in the Commonwealth that administers immunizations.

B. Completed registration forms from authorized participants must be processed and approved by VDH before access to the system is allowed. Registration will require the participant to assure compliance with necessary confidentiality and security access provisions that specify security procedures to ensure that VIIS data are protected from unauthorized view and access. The participant shall update and submit the forms to VDH every year.

C. Once the participant is approved, the participant shall sign a participant registration agreement with VDH. VDH will then provide training and activate the participant in the VIIS system.

D. Qualifying participant organizations shall designate an administrator for their organization. The administrator may then allow VIIS access by an employee in his the administrator's organization and, in doing so, shall assume responsibility for registering that person, obtaining the most recent security forms that specify VITA or VDH security requirements, retaining all completed user forms, assigning the security role of the user, accepting legal responsibility for his the employee's proper use of VIIS, and terminating access to VIIS if the employee is noncompliant with VIIS requirements or no longer requires access.

E. An administrator may terminate his organization's Terminate organizational participation at any time by notifying VDH in writing. All data entered by that organization shall remain in the system.

VA.R. Doc. No. R22-6870; Filed November 03, 2021