REGISTER INFORMATION PAGE
Vol. 25 Iss. 13 - March 02, 2009

The Virginia Register OF REGULATIONS is an official state publication issued every other week throughout the year. Indexes are published quarterly, and are cumulative for the year. The Virginia Register has several functions. The new and amended sections of regulations, both as proposed and as finally adopted, are required by law to be published in the Virginia Register. In addition, the Virginia Register is a source of other information about state government, including petitions for rulemaking, emergency regulations, executive orders issued by the Governor, the Virginia Tax Bulletin issued periodically by the Department of Taxation, and notices of public hearings and open meetings of state agencies.

ADOPTION, AMENDMENT, AND REPEAL OF REGULATIONS

An agency wishing to adopt, amend, or repeal regulations must first publish in the Virginia Register a notice of intended regulatory action; a basis, purpose, substance and issues statement; an economic impact analysis prepared by the Department of Planning and Budget; the agency’s response to the economic impact analysis; a summary; a notice giving the public an opportunity to comment on the proposal; and the text of the proposed regulation.

Following publication of the proposal in the Virginia Register, the promulgating agency receives public comments for a minimum of 60 days. The Governor reviews the proposed regulation to determine if it is necessary to protect the public health, safety and welfare, and if it is clearly written and easily understandable. If the Governor chooses to comment on the proposed regulation, his comments must be transmitted to the agency and the Registrar no later than 15 days following the completion of the 60-day public comment period. The Governor’s comments, if any, will be published in the Virginia Register. Not less than 15 days following the completion of the 60-day public comment period, the agency may adopt the proposed regulation.

The Joint Commission on Administrative Rules (JCAR) or the appropriate standing committee of each house of the General Assembly may meet during the promulgation or final adoption process and file an objection with the Registrar and the promulgating agency. The objection will be published in the Virginia Register. Within 21 days after receipt by the agency of a legislative objection, the agency shall file a response with the Registrar, the objecting legislative body, and the Governor.

When final action is taken, the agency again publishes the text of the regulation as adopted, highlighting all changes made to the proposed regulation and explaining any substantial changes made since publication of the proposal. A 30-day final adoption period begins upon final publication in the Virginia Register.

The Governor may review the final regulation during this time and, if he objects, forward his objection to the Registrar and the agency. In addition to or in lieu of filing a formal objection, the Governor may suspend the effective date of a portion or all of a regulation until the end of the next regular General Assembly session by issuing a directive signed by a majority of the members of the appropriate legislative body and the Governor. The Governor’s objection or suspension of the regulation, or both, will be published in the Virginia Register. If the Governor finds that changes made to the proposed regulation have substantial impact, he may require the agency to provide an additional 30-day public comment period on the changes. Notice of the additional public comment period required by the Governor will be published in the Virginia Register.

The agency shall suspend the regulatory process for 30 days when it receives requests from 25 or more individuals to solicit additional public comment, unless the agency determines that the changes have minor or inconsequential impact.

A regulation becomes effective at the conclusion of the 30-day final adoption period, or at any other later date specified by the promulgating agency, unless (i) a legislative objection has been filed, in which event the regulation, unless withdrawn, becomes effective on the date specified, which shall be after the expiration of the 21-day objection period; (ii) the Governor exercises his authority to require the agency to provide for additional public comment, in which event the regulation, unless withdrawn, becomes effective on the date specified, which shall be after the expiration of the period for which the Governor has provided for additional public comment; (iii) the Governor and the General Assembly exercise their authority to suspend the effective date of a regulation until the end of the next regular legislative session; or (iv) the agency suspends the regulatory process, in which event the regulation, unless withdrawn, becomes effective on the date specified, which shall be after the expiration of the 30-day public comment period and no earlier than 15 days from publication of the readopted action.

Proposed regulatory action may be withdrawn by the promulgating agency at any time before the regulation becomes final.

FAST-TRACK RULEMAKING PROCESS

Section 2.2-4012.1 of the Code of Virginia provides an exemption from certain provisions of the Administrative Process Act for agency regulations deemed by the Governor to be noncontroversial.  To use this process, Governor's concurrence is required and advance notice must be provided to certain legislative committees.  Fast-track regulations will become effective on the date noted in the regulatory action if no objections to using the process are filed in accordance with § 2.2-4012.1.

EMERGENCY REGULATIONS

Pursuant to § 2.2-4011 of the Code of Virginia, an agency, upon consultation with the Attorney General, and at the discretion of the Governor, may adopt emergency regulations that are necessitated by an emergency situation. An agency may also adopt an emergency regulation when Virginia statutory law or the appropriation act or federal law or federal regulation requires that a regulation be effective in 280 days or less from its enactment. The emergency regulation becomes operative upon its adoption and filing with the Registrar of Regulations, unless a later date is specified. Emergency regulations are limited to no more than 12 months in duration; however, may be extended for six months under certain circumstances as provided for in § 2.2-4011 D. Emergency regulations are published as soon as possible in the Register.

During the time the emergency status is in effect, the agency may proceed with the adoption of permanent regulations through the usual procedures. To begin promulgating the replacement regulation, the agency must (i) file the Notice of Intended Regulatory Action with the Registrar within 60 days of the effective date of the emergency regulation and (ii) file the proposed regulation with the Registrar within 180 days of the effective date of the emergency regulation. If the agency chooses not to adopt the regulations, the emergency status ends when the prescribed time limit expires.

STATEMENT

The foregoing constitutes a generalized statement of the procedures to be followed. For specific statutory language, it is suggested that Article 2 (§ 2.2-4006 et seq.) of Chapter 40 of Title 2.2 of the Code of Virginia be examined carefully.

CITATION TO THE VIRGINIA REGISTER

The Virginia Register is cited by volume, issue, page number, and date. 23:7 VA.R. 1023-1140 December 11, 2006, refers to Volume 23, Issue 7, pages 1023 through 1140 of the Virginia Register issued on December 11, 2006.

The Virginia Register of Regulations is published pursuant to Article 6 (§ 2.2-4031 et seq.) of Chapter 40 of Title 2.2 of the Code of Virginia.

Members of the Virginia Code Commission: R. Steven Landes, Chairman; John S. Edwards, Vice Chairman; Ryan T. McDougle; Robert Hurt; Robert L. Calhoun; Frank S. Ferguson; E.M. Miller, Jr.; Thomas M. Moncure, Jr.; James F. Almand; Jane M. Roush.

Staff of the Virginia Register: Jane D. Chaffin, Registrar of Regulations; June T. Chandler, Assistant Registrar.


PUBLICATION SCHEDULE AND DEADLINES
Vol. 25 Iss. 13 - March 02, 2009

March 2009 through December 2009

Volume: Issue

Material Submitted By Noon*

Will Be Published On

INDEX 1 Volume 25

 

January 2009

25:13

February 11, 2009

March 2, 2009

25:14

February 25, 2009

March 16, 2009

INDEX 2 Volume 25

 

April 2009

25:15

March 11, 2009

March 30, 2009

25:16

March 25, 2009

April 13, 2009

25:17

April 8, 2009

April 27, 2009

25:18

April 22, 2009

May 11, 2009

25:19

May 6, 2009

May 25, 2009

25:20

May 20, 2009

June 8, 2009

INDEX 3 Volume 25

 

July 2009

25:21

June 3, 2009

June 22, 2009

25:22

June 17, 2009

July 6, 2009

25:23

July 1, 2009

July 20, 2009

25:24

July 15, 2009

August 3, 2009

25:25

July 29, 2009

August 17, 2009

25:26

August 12, 2009

August 31, 2009

FINAL INDEX Volume 25

 

October 2009

26:1

August 26, 2009

September 14, 2009

26:2

September 9, 2009

September 28, 2009

26:3

September 23, 2009

October 12, 2009

26:4

October 7, 2009

October 26, 2009

26:5

October 21, 2009

November 9, 2009

26:6

November 4, 2009

November 23, 2009

26:7

November 17, 2009 (Tuesday)

December 7, 2009

INDEX 1 Volume 26

 

January 2010

26:8

December 2, 2009

December 21, 2009

*Filing deadlines are Wednesdays unless otherwise specified.


NOTICES OF INTENDED REGULATORY ACTION
Vol. 25 Iss. 13 - March 02, 2009

REGULATIONS
Vol. 25 Iss. 13 - March 02, 2009

TITLE 12. HEALTH
STATE BOARD OF HEALTH
Final Regulation

REGISTRAR’S NOTICE: The State Board of Health is claiming an exemption from Article 2 of the Administrative Process Act in accordance with § 2.2-4006 A 3, which excludes regulations that consist only of changes in style or form or corrections of technical errors. The State Board of Health will receive, consider and respond to petitions by any interested person at any time with respect to reconsideration or revision.

Title of Regulation: 12VAC5-230. State Medical Facilities Plan (amending 12VAC5-230-540, 12VAC5-230-550, 12VAC5-230-560).

Statutory Authority: § 32.1-102.2 of the Code of Virginia.

Effective Date: April 1, 2009.

Agency Contact: Carrie Eddy, Senior Policy Analyst, Department of Health, 9960 Mayland Drive, Suite 401, Henrico, VA 23233, telephone (804) 367-2157, or email carrie.eddy@vdh.virginia.gov.

Summary:

The amendments correct an error to the formula contained in 12VAC5-230-540, 12VAC5-230-550 and 12VAC5-230-560. The formula that became effective February 15, 2009, distorts the results of the inpatient beds needed in a planning district on a magnitude of 1,000 times. To illustrate the formula, the board used a planning district with a projected population of 160,000 and 120 inpatient beds. Using this formula, the planning district is calculated to need 126,449 beds, i.e., one bed for every 1.2 residents or 126,329 more beds than the 120 beds they currently have. However, using the corrected formula, a more realistic projection is achieved of one inpatient bed for every 1,270 residents or an additional six beds over the current 120-bed allocation. Therefore, the amendments correct the formula by striking the "x 1,000" contained in the formula.

12VAC5-230-540. Need for medical/surgical beds.

The number of medical/surgical beds projected to be needed in a health planning district shall be computed as follows:

1. Determine the use rate for the medical/surgical beds for the health planning district using the formula:

BUR = (IPD/PoP) x 1,000

Where:

BUR = the bed use rate for the health planning district.

IPD = the sum of total inpatient days in the health planning district for the most recent five years for which inpatient day data has been reported by VHI; and

PoP = the sum of total population 18 years of age and older in the health planning district for the same five years used to determine IPD as reported by a demographic program as determined by the commissioner.

2. Determine the total number of medical/surgical beds needed for the health planning district in five years from the current year using the formula:

ProBed = ((BUR x ProPop)/365)/0.80

Where:

ProBed = The projected number of medical/surgical beds needed in the health planning district for five years from the current year.

BUR = the bed use rate for the health planning district determined in subdivision 1 of this section.

ProPop = the projected population 18 years of age and older of the health planning district five years from the current year as reported by a demographic program as determined by the commissioner.

3. Determine the number of medical/surgical beds that are needed in the health planning district for the five planning horizon years as follows:

NewBed = ProBed – CurrentBed

Where:

NewBed = the number of new medical/surgical beds that can be established in a health planning district, if the number is positive. If NewBed is a negative number, no additional medical/surgical beds should be authorized for the health planning district.

ProBed = the projected number of medical/surgical beds needed in the health planning district for five years from the current year determined in subdivision 2 of this section.

CurrentBed = the current inventory of licensed and authorized medical/surgical beds in the health planning district.

12VAC5-230-550. Need for pediatric beds.

The number of pediatric beds projected to be needed in a health planning district shall be computed as follows:

1. Determine the use rate for pediatric beds for the health planning district using the formula:

PBUR = (PIPD/PedPop) x 1,000

Where:

PBUR = The pediatric bed use rate for the health planning district.

PIPD = The sum of total pediatric inpatient days in the health planning district for the most recent five years for which inpatient days data has been reported by VHI; and

PedPop = The sum of population under 18 years of age in the health planning district for the same five years used to determine PIPD as reported by a demographic program as determined by the commissioner.

2. Determine the total number of pediatric beds needed to the health planning district in five years from the current year using the formula:

ProPedBed = ((PBUR x ProPedPop)/365)/0.80

Where:

ProPedBed = The projected number of pediatric beds needed in the health planning district for five years from the current year.

PBUR = The pediatric bed use rate for the health planning district determined in subdivision 1 of this section.

ProPedPop = The projected population under 18 years of age of the health planning district five years from the current year as reported by a demographic program as determined by the commissioner.

3. Determine the number of pediatric beds needed within the health planning district for the fifth planning horizon year as follows:

NewPedBed – ProPedBed – CurrentPedBed

Where:

NewPedBed = the number of new pediatric beds that can be established in a health planning district, if the number is positive. If NewPedBed is a negative number, no additional pediatric beds should be authorized for the health planning district.

ProPedBed = the projected number of pediatric beds needed in the health planning district for five years from the current year determined in subdivision 2 of this section.

CurrentPedBed = the current inventory of licensed and authorized pediatric beds in the health planning district.

12VAC5-230-560. Need for intensive care beds.

The projected need for intensive care beds in a health planning district shall be computed as follows:

1. Determine the use rate for ICU beds for the health planning district using the formula:

ICUBUR = (ICUPD/Pop) x 1,000

Where:

ICUBUR = The ICU bed use rate for the health planning district.

ICUPD = The sum of total ICU inpatient days in the health planning district for the most recent five years for which inpatient day data has been reported by VHI; and

Pop = The sum of population 18 years of age or older for adults or under 18 for pediatric patients in the health planning district for the same five years used to determine ICUPD as reported by a demographic program as determined by the commissioner.

2. Determine the total number of ICU beds needed for the health planning district, including bed availability for unscheduled admissions, five years from the current year using the formula:

ProICUBed = ((ICUBUR x ProPop)/365)/0.65

Where:

ProICUBed = The projected number of ICU beds needed in the health planning district for five years from the current year;

ICUBUR = The ICU bed use rate for the health planning district as determine in subdivision 1 of this section;

ProPop = The projected population 18 years of age or older for adults or under 18 for pediatric patients of the health planning district five years from the current year as reported by a demographic program as determined by the commissioner.

3. Determine the number of ICU beds that may be established or relocated within the health planning district for the fifth planning horizon planning year as follows:

NewICUB = ProICUBed – CurrentICUBed

Where:

NewICUBed = The number of new ICU beds that can be established in a health planning district, if the number is positive. If NewICUBed is a negative number, no additional ICU beds should be authorized for the health planning district.

ProICUBed = The projected number of ICU beds needed in the health planning district for five years from the current year as determined in subdivision 2 of this section.

CurrentICUBed = The current inventory of licensed and authorized ICU beds in the health planning district.

VA.R. Doc. No. R09-1769; Filed February 10, 2009, 11:31 a.m.
TITLE 12. HEALTH
DEPARTMENT OF MEDICAL ASSISTANCE SERVICES
Proposed Regulation

Title of Regulation: 12VAC30-120. Waivered Services (amending 12VAC30-120-70, 12VAC30-120-90, 12VAC30-120-140, 12VAC30-120-211, 12VAC30-120-213, 12VAC30-120-225, 12VAC30-120-229, 12VAC30-120-237, 12VAC30-120-247, 12VAC30-120-700, 12VAC30-120-710, 12VAC30-120-754, 12VAC30-120-758, 12VAC30-120-762, 12VAC30-120-770, 12VAC30-120-900, 12VAC30-120-910, 12VAC30-120-920, 12VAC30-120-970, 12VAC30-120-1500, 12VAC30-120-1550; adding 12VAC30-120-2000, 12VAC30-120-2010).

Statutory Authority: §§ 32.1-324 and 32.1-325 of the Code of Virginia.

Public Hearing Information: No public hearings are scheduled.

Public Comments: Public comments may be submitted until 5 p.m. on May 1, 2009.

Agency Contact: Jason Rachel, Project Manager, Department of Medical Assistance Services, 600 East Broad Street, Richmond, VA 23219, telephone (804) 225-2984, FAX (804) 786-1680, or email jason.rachel@dmas.virginia.gov.

Basis: Section 32.1-325 of the Code of Virginia grants to the Board of Medical Assistance Services the authority to administer and amend the Plan for Medical Assistance. Section 32.1-324 of the Code of Virginia authorizes the Director of DMAS to administer and amend the Plan for Medical Assistance according to the board's requirements. The Medicaid authority as established by § 1902 (a) of the Social Security Act (42 USC § 1396a) provides governing authority for payments for services. Item 302, HHH of the 2008 Appropriation Act states:

"Contingent upon approval by the Centers for Medicare and Medicaid Services as part of the Money Follows the Person demonstration grant, the Department of Medical Assistance Services shall seek federal approval for necessary changes to home and community-based 1915(c) waivers to allow individuals transitioning from institutions to receive care in the community."

DMAS previously promulgated an emergency regulation, which is currently in effect and this proposed regulatory action continues the process to make the regulations permanent.

Purpose: This regulation is required in order to establish the regulatory structure for the successful implementation of the Money Follows the Person (MFP) demonstration. This regulation must be promulgated and the regulations must be in effect in order to receive CMS approval to begin the MFP demonstration in July 2008.

The purpose of the MFP demonstration is to strengthen Virginia’s long-term services and supports using available funds to "follow the person" by supporting individuals who choose to transition from long-term care institutions into the community. The MFP demonstration is one of the Governor’s set priorities for community integration of persons who reside in institutions. This initiative also reflects a strong collaborative approach with this administration and the legislature to coordinate and continually build upon rebalancing efforts of the Commonwealth’s long-term support system (i.e., increasing the use of home- and community-based care services (HCBS) rather than institutional long-term care services). This collaborative approach has enabled the Commonwealth over the past several years to be resourceful in balancing the state’s budget without cutting Medicaid long-term support services.

Substance: These proposed regulations reflect the needed changes to the following five HCBS waivers to support individuals who choose to transition from long-term care institutions into the community: Technology Assisted (Tech), HIV/AIDS, Elderly or Disabled with Consumer Direction (EDCD), Mental Retardation (MR) and Individual and Family Developmental Disabilities Support (IFDDS) Waivers.

The changes to these five waivers include: (i) adding the services of Personal Emergency Response System (PERS), Medication Monitoring, and Transition Services to the Tech Waiver; (ii) adding the services of Transition Coordination, Environmental Modifications (for MFP participants only), Assistive Technology (for MFP participants only), and Transition Services to the EDCD Waiver; (iii) adding the services of PERS and Medication Monitoring, Environmental Modifications (for MFP participants only), Assistive Technology (for MFP participants only), Transition Services to the HIV/AIDS Waiver; and (iv) adding Transition Services to the MR and IFDDS Waivers.

Two of these services, Transition Coordination and Transition Services, are new waiver services. Language has been developed based on CMS guidelines and a review of how other states define and utilize these services. In addition, existing waiver services (PERS, Medication Monitoring, Environmental Modifications and Assistive Technology) are being expanded to other waivers in an effort to facilitate the transition from institutional living to community living. The new services mentioned above are being added as follows: Transition Services is being added to the AIDS, EDCD, IFDDS, MR and Tech Waivers to provide one-time funding (up to $5,000 per person, per lifetime) to assist with costs incurred by individuals who are transitioning into the community. Examples of expenses include rent and utility deposits and necessary furniture. One other service, Transition Coordination, is added to the EDCD Waiver to assist institutionalized transitioning into the EDCD Waiver because a case management service currently does not exist in this program. This service will be a time-limited service and in accordance with the timeframe specified by federal law, prior to the discharge date, during and after transition; the coordination of community-based services with the case manager if case management is available; linkage to services needed prior to transition such as housing, peer counseling, budget management training, and transportation; and the provision of ongoing support for up to 12 months after discharge date. All other HCBS waivers already have a case management service that can assist institutionalized individuals with transitioning into these programs.

Finally, this regulation addresses changes to units of service for provider billing purposes. DMAS is currently being directed by the federal Medicaid authority, the Centers for Medicare and Medicaid Services (CMS), to no longer use preset units of service for Medicaid Waiver reimbursement. DMAS is working with CMS to establish time-based billing for the DMAS fee schedule for waiver services, and this is reflected in the MFP regulations.

Note: In the July 1, 2008, emergency regulation, enrollees in the AIDS waiver and the EDCD waiver were given access to assistive technology and environmental modification services without regard to whether the enrollee was part of the Money Follows the Person demonstration program. This proposed regulation makes a change in these services for these two populations. The extension of these services to all EDCD and AIDS waiver participants has led to costs in excess of the cost savings generated through the MFP demonstration program. Due to the current budget crisis in the Commonwealth of Virginia, the Governor requested DMAS to provide areas of various program services that could be reduced or discontinued in order to provide needed savings in the DMAS budget.

In response to the Governor’s budget reduction directive, DMAS is continuing access to these two services only for those AIDS and EDCD waiver enrollees who are also MFP participants. The agency responded to the Governor’s directive by limiting access to the two new services.

Issues: The primary advantage of these proposed regulations is that they allow greater support and services for individuals who choose to transition from long-term care institutions into the community. These proposed changes will improve the infrastructure for community-based, long-term support services by adding new services to five of the HCBS waiver programs.

This demonstration will support Virginia’s implementation of the Olmstead decision and will complement the efforts of the recently awarded Systems Transformation Grant that aims to improve the infrastructure for community-based long-term support services.

There are no disadvantages to the public or the Commonwealth.

This proposed regulatory action will have a positive impact on families in that individuals who are currently residing in an institution will have the option of transferring to the community and have the opportunity to live in a more family-like environment in their community.

The Department of Planning and Budget's Economic Impact Analysis:

Summary of the Proposed Regulation. The proposed regulations establish a Medicaid waiver program known as "Money Follows the Person." Nationally, this program is designed to create a system of long-term services and supports that enables available funds to “follow the person” by supporting the transition of individuals from institutional long-term care setting into community-based care settings.

Result of Analysis. The benefits likely exceed the costs for all proposed changes.

Estimated Economic Impact. Pursuant to Item 302 HHH of the 2007 Appropriation Act, these regulations establish a waiver program as part of the federal Money Follows the Person demonstration grant to allow individuals transitioning from institutions to receive care in the community. The waiver program is established under section 1915(c) of the federal Social Security Act, which encourages the states to provide home and community based services as alternatives to institutionalized care. The main purpose of the waiver program is to prevent or delay placement of persons in institutions by providing care for individuals in their homes and communities consequently avoiding high long-term care costs. States wishing to implement such waiver programs are required to demonstrate that the costs would be lower under a waiver than they would be without it.

The effect of proposed changes on the services provided is two fold. First, three new services will be provided to recipients of certain waivers. Second, existing services will be expanded to more waivers. The three new services are transition services, transition coordination services, and consumer-directed supported employment services. Transition services will pay for such costs as rent and utility deposits and furniture expenses (up to $5,000 per person per lifetime) associated with individuals transitioning into the community from institutions. Transition coordination services will cover expenses associated with coordinator expenses up to three months before and up to 12 months after leaving the institutional setting.

The three new services and expanded existing services will be added to six waivers as follows: 1) personal emergency response system (PERS) services, medication monitoring, and transitional services will be added to the technology assisted (TECH) waiver; 2) transition coordination services, environmental modification services, assistive technology services, and transition services will be added to the elderly or disabled with consumer direction (EDCD) waiver; 3) PERS services, medication monitoring services, environmental modification services, and assistive technology services, and transitional services will be added to the HIV/AIDS waiver; 4) consumer directed supported employment services will be added to the MR day support (DS) waiver; 5) consumer directed-supported employment and transitional services to the mental retardation (MR) waiver; 6) consumer directed-supported employment and transitional services to the individual and family developmental disabilities support (IFDDS) waiver.

The Department of Medical Assistance Services (DMAS) anticipates that approximately 1,041 recipients will participate in this new waiver program. The estimated fiscal cost for medical and administrative expenses is approximately $1 million in Fiscal Year (FY) 2008 and $7.2 million in FY 2009. As opposed to standard 50 percent federal match, this program will receive 75 percent federal match for services provided to individuals for a period of one year after the individual leaves the institution. Thus, the total estimated cost to the Commonwealth is about $418,821 in FY 2008 and $3.1 million in FY 2009 while the federal share is estimated to be $602,617 in FY 2008 and $4.1 million in FY 2009.

Of the total estimated expenses, approximately $968,213 is the state share of ongoing administrative expenses in FY 2009 and approximately $229,873 is the state share of one time administrative expenses that are expected in FY 2008. The administrative costs are made up of contractual services, system services and personnel costs.

As mentioned, the main goal of the new services is to increase the supports available to individuals currently living in institutional based care settings so that they can transition into community based care settings. Thus, the proposed changes are likely to have economic effects on the recipients, the state, and the health care system.

The net impact on the recipients is expected to be positive as the proposed program is voluntary. The voluntary nature of the program helps ensure that the program results in net benefits as individuals would be taking advantage of this option only if it is beneficial to them.

Also, caring for individuals in a community is known to be less expensive than caring in an institution. Thus, the additional costs associated with providing three new services and making existing new services available in additional waivers will be offset by some amount. The estimated savings are $65,232 in FY 2008 and $3.2 million in FY 2009 in state funds.

The proposed program is also expected to have some distributional economic effects among the Medicaid providers. As individuals move from institutions into communities the mix of services provided will change. Institutional care providers are expected to experience a reduction in their Medicaid reimbursements. On the other hand, providers of services that are newly offered or expanded are likely to experience an increase in their revenues from Medicaid.

Finally, it should be noted that the increased expenditures from the proposed program will result in approximately $602,617 in FY 2008 and $4.1 million in FY 2009 in additional federal funds coming into the Commonwealth which could have an expansionary economic effect on the overall economic activity, all things being equal.

Businesses and Entities Affected. Approximately 21,000 home and community based service waiver recipients will be eligible to participate in the proposed program. Of these, approximately 1,041 recipients are expected to participate. The estimated number of providers who provides services covered under the proposed regulations is approximately 2,500.

Localities Particularly Affected. The proposed regulations apply throughout the Commonwealth.

Projected Impact on Employment. The proposed changes are expected to increase the demand for labor by providers in order to provide new and expanded services to recipients. Some of this expected increase in demand may be offset by the reduced demand for labor due to possibly declining need for intuitional care services. Also, the administration of the program adds to the staffing needs of the Department of Medical Assistance Services creating a positive effect on demand for labor.

Effects on the Use and Value of Private Property. The proposed regulations are expected to increase the asset value of community based service providers as their revenues and profits are expected to be positively affected while there may be an offsetting effect on the asset value of institutional care provider businesses.

Small Businesses: Costs and Other Effects. Approximately 400 of the 2,500 community based care providers are estimated to be small businesses. However, the proposed regulations are not likely to create any significant costs for the affected small businesses.

Small Businesses: Alternative Method that Minimizes Adverse Impact. The proposed regulations are not expected to have any adverse impact on small businesses.

Real Estate Development Costs. The proposed regulations are not expected to have any effect on real estate development costs.

Legal Mandate. The Department of Planning and Budget (DPB) has analyzed the economic impact of this proposed regulation in accordance with § 2.2-4007.04 of the Administrative Process Act and Executive Order Number 36 (06). Section 2.2-4007.04 requires that such economic impact analyses include, but need not be limited to, the projected number of businesses or other entities to whom the regulation would apply, the identity of any localities and types of businesses or other entities particularly affected, the projected number of persons and employment positions to be affected, the projected costs to affected businesses or entities to implement or comply with the regulation, and the impact on the use and value of private property. Further, if the proposed regulation has adverse effect on small businesses, § 2.2-4007.04 requires that such economic impact analyses include (i) an identification and estimate of the number of small businesses subject to the regulation; (ii) the projected reporting, recordkeeping, and other administrative costs required for small businesses to comply with the regulation, including the type of professional skills necessary for preparing required reports and other documents; (iii) a statement of the probable effect of the regulation on affected small businesses; and (iv) a description of any less intrusive or less costly alternative methods of achieving the purpose of the regulation. The analysis presented above represents DPB’s best estimate of these economic impacts.

Agency's Response to the Department of Planning and Budget's Economic Impact Analysis: The agency concurs with the economic impact analysis prepared by the Department of Planning and Budget regarding the regulations concerning Money Follows the Person.

Summary:

The proposed regulations establish a Medicaid waiver program known as "Money Follows the Person." Nationally, this program is designed to create a system of long-term services and supports that enables available funds to "follow the person" by supporting the transition of individuals from institutional long-term care settings into community-based care settings.

Part II
Home and Community-Based Services for Technology Assisted Individuals

12VAC30-120-70. Definitions.

The following words and terms, when used in this part, shall have the following meanings unless the context clearly indicates otherwise:

"Activities of daily living (ADL)" means personal care tasks, i.e., bathing, dressing, toileting, transferring, bowel/bladder control, and eating/feeding. A person's degree of independence in performing these activities is a part of determining appropriate level of care and services.

"Adult" means an individual who either is 21 years of age or is past 21 years of age.

"Assistive technology" means specialized medical equipment and supplies including those devices, controls, or appliances specified in the plan of care but not available under the State Plan for Medical Assistance that enable individuals to increase their abilities to perform activities of daily living, or to perceive, control, or communicate with the environment in which they live, or that are necessary to the proper functioning of the specialized equipment.

"Child" means an individual who has not yet reached his 21st birthday.

"Congregate living arrangement" means one in which two or more recipients live in the same household and may share receipt of health care services from the same provider or providers.

"Congregate private duty nursing" means nursing provided to two or more recipients in a group setting.

"DMAS" means the Department of Medical Assistance Services.

"Environmental modifications" means physical adaptations to a house, or place of residence, which shall be necessary to ensure the individual's health or safety, or enable functioning with greater independence when the adaptation is not being used to bring a substandard dwelling up to minimum habitation standards and is of direct medical or remedial benefit to the individual. Such modifications must exceed reasonable accommodation requirements of the Americans with Disabilities Act (42 USC § 1201 et seq.).

"Health care coordinator" means the registered nurse who is responsible for ensuring that the assessment, care planning, monitoring, and review activities as required by DMAS are accomplished. This individual may be either an employee of DMAS or a DMAS contractor.

"Health care coordination" means a comprehensive needs assessment, determination of cost effectiveness, and the coordination of the service efforts of multiple providers in order to avoid duplication of services and to ensure the individual's access to and receipt of needed services.

"Health care coordinator" means the registered nurse who is responsible for ensuring that the assessment, care planning, monitoring, and review activities as required by DMAS are accomplished. This individual may be either an employee of DMAS or a DMAS contractor.

"Instrumental activities of daily living (IADL)" means social tasks, i.e., meal preparation, shopping, housekeeping, laundry, money management. A person's degree of independence in performing these activities is a part of determining appropriate level of care and services. The provision of IADLs is limited to the individual receiving services and not to family members or other persons in the household. Meal preparation is planning, preparing, cooking and serving food. Shopping is getting to and from the store, obtaining/paying for groceries and carrying them home. Housekeeping is dusting, washing dishes, making beds, vacuuming, cleaning floors, and cleaning kitchen/bathroom. Laundry is washing/drying clothes. Money management is paying bills, writing checks, handling cash transactions, and making change.

"Medical equipment and supplies" means those articles prescribed by the attending physician, generally recognized by the medical community as serving a diagnostic or therapeutic purpose and as being a medically necessary element of the home care plan. Items covered are medically necessary equipment and supplies needed to assist the individual in the home environment, without regard to whether those items are covered by the Plan.

"Objective Scoring Criteria" means the evaluative tool to be used to determine the appropriateness for an individual's admission to these services.

"Personal assistance" means care provided by an aide or respiratory therapist trained in the provision of assistance with ADLs or IADLs.

"Personal emergency response systems" or "PERS" means an electronic device and monitoring service that enable certain individuals at high risk of institutionalization to secure help in an emergency. PERS services are limited to those individuals who live alone or are alone for significant parts of the day and who have no regular caregiver for extended periods of time, and who would otherwise require extensive routine supervision. 12VAC30-120-970 provides the service description, criteria, service units and limitations, and provider requirements for this service.

"Plan of care" means the written plan of services and supplies certified by the attending physician needed by the individual to ensure optimal health and safety for an extended period of time.

"Primary caregiver" means either a family member or other person who takes primary responsibility for providing assistance to the recipient or recipients for care they are unable to provide for himself or themselves the primary person who consistently assumes the role of providing direct care and support of the individual to live successfully in the community without compensation for such care.

"Private duty nursing" means individual and continuous nursing care provided by a registered nurse or a licensed practical nurse under the supervision of a registered nurse.

"Providers" means those individuals or facilities registered, licensed, or certified, or both, as appropriate, and enrolled by DMAS to render services to Medicaid recipients eligible for services.

"Respite care services" means temporary skilled nursing services designed to relieve the family of the care of the technology assisted individual for a short period or periods of time (a maximum of 15 days per year or 360 hours per 12-month period). In a congregate living arrangement, this same limit shall apply per household. Respite care shall be provided in the home of the individual's family or caretaker.

"Routine respiratory therapy" means services that can be provided on a regularly scheduled basis. Therapy interventions may include: (i) monitoring of oxygen in blood; (ii) evaluation of pulmonary functioning; and (iii) maintenance of respiratory equipment.

"State Plan for Medical Assistance" or "the Plan" means the document containing the covered groups, covered services and their limitations, and provider reimbursement methodologies as provided for under Title XIX of the Social Security Act.

"Technology assisted" means any individual defined as chronically ill or severely impaired who needs both a medical device to compensate for the loss of a vital body function and substantial and ongoing skilled nursing care to avert death or further disability and whose illness or disability would, in the absence of services approved under this waiver, require admission to or prolonged stay in a hospital, nursing facility, or other medical long-term care facility.

"Transition services" means set-up expenses for individuals who are transitioning from an institution or licensed or certified provider-operated living arrangement to a living arrangement in a private residence where the person is directly responsible for his own living expenses. 12VAC30-120-2010 provides the service description, criteria, service units and limitations, and provider requirements for this service.

12VAC30-120-90. Covered services and provider requirements.

A. Private duty nursing service shall be covered for individuals enrolled in the technology assisted waiver services. This service shall be provided through either a home health agency licensed or certified by the Virginia Department of Health for Medicaid participation and with which DMAS has a contract for private duty nursing or a day care center licensed by the Virginia Department of Social Services which employs registered nurses and is enrolled by DMAS to provide congregate private duty nursing. At a minimum, the private duty nurse shall either be a licensed practical nurse or a registered nurse with a current and valid license issued by the Virginia State Board of Nursing.

1. For individuals under 21 whether living separately or congregately, during the first 30 days after the individual's admission to the waiver service, private duty nursing is covered for 24 hours per day if needed and appropriate to assist the family in adjustment to the care associated with technology assistance. After 30 days, private duty nursing shall be reimbursed for a maximum of 16 hours per 24-hour period per household. The department may grant individual exceptions, not to exceed 30 total days per annum, to these maximum limits based on documented emergency needs of the individual and the case, which continue to meet requirements for cost effectiveness of community services. Such consideration of documented emergency needs shall not include applicable additional emergency costs.

2. For individuals over the age of 21 years whether living separately or congregately, private duty nursing shall be reimbursed for a maximum of 16 hours within a 24-hour period per household provided that the cost-effectiveness standard is not exceeded for the individual's care.

3. In no instance, shall DMAS approve an ongoing plan of care or ongoing multiple plans of care per household which result in approval of more than 16 hours of private duty nursing in a 24-hour period per household.

4. Individuals who no longer meet the patient qualifications for either children or adults cited in 12VAC30-120-80 may be eligible for private duty nursing for the number of hours per 24-hour period previously approved in the plan of care not to exceed two weeks from the date the attending physician certifies the cessation of daily technology assistance.

5. The hours of private duty nursing approved for coverage shall be limited by either medical necessity or cost effectiveness or both.

6. Congregate private duty nursing shall be limited to a maximum ratio of one private duty nurse to two waiver recipients. When three or more waiver recipients share a home, ratios will be determined by the combined needs of the residents.

B. Provided that the cost-effectiveness standard shall not be exceeded, respite care service shall be covered for a maximum of 360 hours within a 12-month period calendar year per household for individuals who are qualified for technology assisted waiver services and who have a primary caregiver, other than the provider, who requires relief from the burden of caregiving. This service shall be provided by skilled nursing staff (registered nurse or licensed practical nurse licensed to practice in the Commonwealth) under the direct supervision of a home health agency licensed or certified by the Virginia Department of Health for Medicaid participation and with which DMAS has a contract to provide private duty nursing.

C. Provided that the cost-effectiveness standard shall not be exceeded, durable medical equipment and supplies shall be provided for individuals qualified for technology services. All durable medical equipment and supplies, including nutritional supplements, which are covered under the State Plan and those medical equipment and supplies, including such items which may be defined as assistive technology and environmental modifications which are not covered under the State Plan but are medically necessary and cost effective for the individual's maintenance in the community, shall be covered. This service shall be provided by persons qualified to render it. Durable medical equipment and supplies shall be necessary to maintain the individual in the home environment.

1. Medical equipment and supplies shall be prescribed by the attending physician and included in the plan of care, and must be generally recognized as serving a diagnostic or therapeutic purpose and being medically necessary for the home care of the individual.

2. Vendors of durable medical equipment and supplies related to the technology upon which the individual is dependent shall have a contract with DMAS to provide services.

3. In addition to providing the ventilator or other respiratory-deviced support and associated equipment and supplies, the vendor providing the ventilator shall ensure the following:

a. 24 hour on-call for emergency services;

b. Technicians to make regularly scheduled maintenance visits at least every 30 days and more often if called;

c. Replacement or repair of equipment and supplies as required; and

d. Respiratory therapist registered or certified with the National Board for Respiratory Care (NBRC) on call 24 hours per day and stationed within two hours of the individual's home to facilitate immediate response. The respiratory therapist shall be available for routine respiratory therapy as well as emergency care. In the event that the Department of Health Professions implements through state law a regulation requiring registration, certification or licensure for respiratory therapists to practice in the Commonwealth, DMAS shall require all respiratory therapists providing services to this technology assisted population to be duly registered, licensed or certified.

D. Provided that the cost-effectiveness standard shall not be exceeded, personal assistance services shall be covered for individuals over the age of 21 who require some assistance with activities of daily living and instrumental activities of daily living but do not require and are able to do without skilled interventions during portions of their day or are able to self perform a portion of their ADLs or IADLs or direct their skilled care needs during the period when personal assistance would be provided. Personal assistance services shall be rendered by a provider who has a DMAS provider agreement to provide personal care, home health care, and private duty nursing. At a minimum, the staff providing personal assistance must have been certified through coursework as either personal care aides, home health aides, homemakers, personal care attendants, or registered or certified respiratory therapists.

E. Assistive technology services shall be covered for individuals enrolled in the technology assisted waiver. 12VAC30-120-762 provides the service description, criteria, service units and limitations, and provider requirements for this service.

F. Environmental modifications services shall be covered for individuals enrolled in the technology assisted waiver. 12VAC30-120-758 provides the service description, criteria, service units and limitations, and provider requirements for this service.

G. Transition services shall be covered for individuals enrolled in the technology assisted waiver. 12VAC30-120-2010 provides the service description, criteria, service units and limitations, and provider requirements for this service.

Part III
Home- and Community-Based Services for Individuals with Acquired Immunodeficiency Syndrome (AIDS) and AIDS-Related Complex

12VAC30-120-140. Definitions.

"Acquired Immune Deficiency Syndrome" or "AIDS" means the most severe manifestation of infection with the Human Immunodeficiency Virus (HIV). The Centers for Disease Control and Prevention (CDC) lists numerous opportunistic infections and cancers that, in the presence of HIV infection, constitute an AIDS diagnosis.

"Activities of daily living" or "ADL" means personal care tasks, e.g., bathing, dressing, toileting, transferring, and eating/feeding. An individual's degree of independence in performing these activities is part of determining appropriate level of care and service needs.

"Agency-directed services" means services for which the provider agency is responsible for hiring, training, supervising, and firing of the staff.

"Appeal" means the process used to challenge DMAS when it takes action or proposes to take action that will adversely affect, reduce, or terminate the receipt of benefits.

"Assistive technology" means specialized medical equipment and supplies including those devices, controls, or appliances specified in the plan of care but not available under the State Plan for Medical Assistance that enable individuals to increase their abilities to perform activities of daily living, or to perceive, control, or communicate with the environment in which they live, or that are necessary to the proper functioning of the specialized equipment. 12VAC30-120-762 provides the service description, criteria, service units and limitations, and provider requirements for this service. This service shall be available only to those AIDS waiver enrollees who are also enrolled in the Money Follows the Person demonstration program.

"Asymptomatic" means without symptoms. This term is usually used in the HIV/AIDS literature to describe an individual who has a positive reaction to one of several tests for HIV antibodies but who shows no clinical symptoms of the disease.

"Case management" means continuous reevaluation of need, monitoring of service delivery, revisions to the plan of care and coordination of services for individuals enrolled in the HIV/AIDS waiver.

"Case manager" means the person who provides services to individuals who are enrolled in the waiver that enable the continuous assessment, coordination, and monitoring of the needs of the individuals who are enrolled in the waiver. The case manager must possess a combination of work experience and relevant education that indicates that the case manager possesses the knowledge, skills, and abilities at entry level, as established by the Department of Medical Assistance Services in 12VAC30-120-170 to conduct case management.

"Cognitive impairment" means a severe deficit in mental capability that affects areas such as thought processes, problem solving, judgment, memory, or comprehension and that interferes with such things as reality orientation, ability to care for self, ability to recognize danger to self or others, or impulse control.

"Consumer-directed services" means services for which the individual or family/caregiver is responsible for hiring, training, supervising, and firing of the staff.

"Consumer-directed (CD) services facilitator" means the DMAS-enrolled provider who is responsible for supporting the individual and family/caregiver by ensuring the development and monitoring of the consumer-directed plan of care, providing employee management training, and completing ongoing review activities as required by DMAS for consumer-directed personal assistance and respite care services. The CD services facilitator cannot be the individual, the individual's case manager, direct service provider, spouse, or parent of the individual who is a minor child, or a family/caregiver who is responsible for employing the assistant.

"Current functional status" means the degree of dependency in performing activities of daily living.

"DMAS" means the Department of Medical Assistance Services.

"DMAS-96 form" means the Medicaid Funded Long-Term Care Service Authorization Form, which is a part of the preadmission screening packet and must be completed by a Level One screener on a Preadmission Screening Team. It designates the type of service the individual is eligible to receive.

"DMAS-122 form" means the Patient Information Form used by the provider and the local DSS to exchange information regarding the responsibility of a Medicaid-eligible individual to make payment toward the cost of services or other information that may affect the eligibility status of an individual.

"DSS" means the Department of Social Services.

"Designated preauthorization contractor" means the entity that has been contracted by DMAS to perform preauthorization of services.

"Enteral nutrition products" means enteral nutrition listed in the durable medical equipment manual that is prescribed by a physician to be necessary as the primary source of nutrition for the individual's health care plan (due to the prevalence of conditions of wasting, malnutrition, and dehydration) and not available through any other food program.

"Environmental modifications" means physical adaptations to a house, place of residence, primary vehicle or work site, when the work site modification exceeds reasonable accommodation requirements of the Americans with Disabilities Act (42 USC § 1201 et seq.), necessary to ensure the individuals' health and safety or enable functioning with greater independence when the adaptation is not being used to bring a substandard dwelling up to minimum habitation standards and is of direct medical or remedial benefit to individuals. 12VAC30-120-758 provides the service description, criteria, service units and limitations, and provider requirements for this service. This service shall be available only to those AIDS waiver enrollees who are also enrolled in the Money Follows the Person demonstration program.

"Fiscal agent" means an agency or organization that may be contracted by DMAS to handle employment, payroll, and tax responsibilities on behalf of the individual who is receiving consumer-directed personal assistance services and consumer-directed respite services.

"HIV-symptomatic" means having the diagnosis of HIV and having symptoms related to the HIV infection.

"Home and community-based care" means a variety of in-home and community-based services reimbursed by DMAS (case management, personal care, private duty nursing, respite care consumer-directed personal assistance, consumer-directed respite care, and enteral nutrition products) authorized under a Social Security Act § 1915 (c) AIDS Waiver designed to offer individuals an alternative to inpatient hospital or nursing facility placement. Individuals may be preauthorized to receive one or more of these services either solely or in combination, based on the documented need for the service or services to avoid inpatient hospital or nursing facility placement. DMAS, or the designated preauthorization contractor, shall give prior authorization for any Medicaid-reimbursed home and community-based care.

"Human Immunodeficiency Virus (HIV)" means the virus which leads to acquired immune deficiency syndrome (AIDS). The virus weakens the body's immune system and, in doing so, allows "opportunistic" infections and diseases to attack the body.

"Instrumental activities of daily living" or "IADL" means tasks such as meal preparation, shopping, housekeeping, laundry, and money management.

"Participating provider" means an individual, institution, facility, agency, partnership, corporation, or association that has a valid contract with DMAS and meets the standards and requirements set forth by DMAS and has a current, signed provider participation agreement with DMAS to provide Medicaid waiver services.

"Personal assistant" means a domestic servant for purposes of this part and exemption from Worker's Compensation.

"Personal emergency response systems" or "PERS" means an electronic device and monitoring service that enable certain individuals at high risk of institutionalization to secure help in an emergency. PERS services are limited to those individuals who live alone or are alone for significant parts of the day and who have no regular caregiver for extended periods of time, and who would otherwise require extensive routine supervision. 12VAC30-120-970 provides the service description, criteria, service units and limitations, and provider requirements for this service.

"Personal services" or "PAS" means long-term maintenance or support services necessary to enable an individual to remain at or return home rather than enter an inpatient hospital or a nursing facility. Personal assistance services include care specific to the needs of a medically stable, physically disabled individual. Personal assistance services include, but are not limited to, assistance with ADLs, bowel/bladder programs, range of motion exercises, routine wound care that does not include sterile technique, and external catheter care. Supportive services are those that substitute for the absence, loss, diminution, or impairment of a physical function. When specified, supportive services may include assistance with IADLs that are incidental to the care furnished or that are essential to the health and welfare of the individual. Personal assistance services shall not include either practical or professional nursing services as defined in Chapters 30 and 34 of Title 54.1 of the Code of Virginia, as appropriate.

"Personal care agency" means a participating provider that renders services designed to offer an alternative to institutionalization by providing eligible individuals with personal care aides who provide personal care services.

"Personal care services" means long-term maintenance or support services necessary to enable the individual to remain at or return home rather than enter an inpatient hospital or a nursing facility. Personal care services are provided to individuals in the areas of activities of daily living, instrumental activities of daily living, access to the community, monitoring of self-administered medications or other medical needs, and the monitoring of health status and physical condition. It shall be provided in home and community settings to enable an individual to maintain the health status and functional skills necessary to live in the community or participate in community activities.

"Personal services" or "PAS" means long-term maintenance or support services necessary to enable an individual to remain at or return home rather than enter an inpatient hospital or a nursing facility. Personal assistance services include care specific to the needs of a medically stable, physically disabled individual. Personal assistance services include, but are not limited to, assistance with ADLs, bowel/bladder programs, range of motion exercises, routine wound care that does not include sterile technique, and external catheter care. Supportive services are those that substitute for the absence, loss, diminution, or impairment of a physical function. When specified, supportive services may include assistance with IADLs that are incidental to the care furnished or that are essential to the health and welfare of the individual. Personal assistance services shall not include either practical or professional nursing services as defined in § 32.1-162.7 of the Code of Virginia and 12VAC5-381-360, as appropriate.

"Plan of care" means the written plan developed by the provider related solely to the specific services required by the individual to ensure optimal health and safety for the delivery of home and community-based care.

"Preadmission Screening Authorization Form" means a part of the preadmission screening packet that must be filled out by a Level One screener on a preadmission screening team. It gives preadmission authorization to the provider and the individual for Medicaid services, and designates the type of service the individual is authorized to receive.

"Preadmission screening committee/team" or "PAS committee" or "PAS team" means the entity contracted with DMAS that is responsible for performing preadmission screening. For individuals in the community, this entity is a committee comprised of a nurse from the local health department and a social worker from the local department of social services. For individuals in an acute care facility who require preadmission screening, this entity is a team of nursing and social work staff. A physician must be a member of both the local committee and the acute care team.

"Preadmission screening" or "PAS" means the process to (i) evaluate the functional, nursing, and social needs of individuals referred for preadmission screening; (ii) analyze what specific services the individuals need; (iii) evaluate whether a service or a combination of existing community services are available to meet the individuals' needs; and (iv) develop the service plan.

"Preadmission screening committee/team" or "PAS committee" or "PAS team" means the entity contracted with DMAS that is responsible for performing preadmission screening. For individuals in the community, this entity is a committee comprised of a nurse from the local health department and a social worker from the local department of social services. For individuals in an acute care facility who require preadmission screening, this entity is a team of nursing and social work staff. A physician must be a member of both the local committee and the acute care team.

"Private duty nursing" means individual and continuous nursing care provided by a registered nurse or a licensed practical nurse under the supervision of a registered nurse.

"Program" means the Virginia Medicaid program as administered by the Department of Medical Assistance Services.

"Reconsideration" means the supervisory review of information submitted to DMAS or the designated preauthorization contractor in the event of a disagreement of an initial decision that is related to a denial in the reimbursement of services already rendered by a provider.

"Respite care" means services specifically designed to provide a temporary, periodic relief to the primary caregiver of an individual who is incapacitated or dependent due to AIDS. Respite care services include assistance with personal hygiene, nutritional support and environmental maintenance authorized as either episodic, temporary relief or as a routine periodic relief of the caregiver.

Consumer-directed respite care services may only be offered to individuals who have an unpaid primary caregiver who requires temporary relief to avoid institutionalization of the individual. Respite services are designed to focus on the need of the unpaid caregiver for temporary relief and to help prevent the breakdown of the unpaid caregiver due to the physical burden and emotional stress of providing continuous support and care to the individual.

"Respite care agency" means a participating provider that renders services designed to prevent or reduce inappropriate institutional care by providing eligible individuals with respite care aides who provide respite care services.

"Service plan" means the written plan of services certified by the PAS team physician as needed by the individual to ensure optimal health and safety for the delivery of home and community-based care.

"State Plan for Medical Assistance" or "the Plan" or "the State Plan" means the document containing the covered groups, covered services and their limitations, and provider reimbursement methodologies as provided for under Title XIX of the Social Security Act.

"Transition services" means set-up expenses for individuals who are transitioning from an institution or licensed or certified provider-operated living arrangement to a living arrangement in a private residence where the person is directly responsible for his own living expenses. 12VAC30-120-2010 provides the service description, criteria, service units and limitations, and provider requirements for this service.

"Uniform Assessment Instrument" or "UAI" means the standardized multidimensional questionnaire that assesses an individual's social, physical health, mental health, and functional abilities.

Part IV
Mental Retardation Waiver

Article 1
Definitions and General Requirements

12VAC30-120-211. Definitions.

"Activities of daily living" or "ADL" means personal care tasks, e.g., bathing, dressing, toileting, transferring, and eating/feeding. An individual's degree of independence in performing these activities is a part of determining appropriate level of care and service needs.

"Appeal" means the process used to challenge adverse actions regarding services, benefits and reimbursement provided by Medicaid pursuant to 12VAC30-110 and 12VAC30-20-500 through 12VAC30-20-560.

"Assistive technology" or "AT" means specialized medical equipment and supplies to include devices, controls, or appliances, specified in the consumer service plan but not available under the State Plan for Medical Assistance, which enable individuals to increase their abilities to perform activities of daily living, or to perceive, control, or communicate with the environment in which they live. This service also includes items necessary for life support, ancillary supplies and equipment necessary to the proper functioning of such items, and durable and nondurable medical equipment not available under the Medicaid State Plan.

"Behavioral health authority" or "BHA" means the local agency, established by a city or county under Chapter 1 (§ 37.2-100) of Title 37.2 of the Code of Virginia that plans, provides, and evaluates mental health, mental retardation, and substance abuse services in the locality that it serves.

"CMS" means the Centers for Medicare and Medicaid Services, which is the unit of the federal Department of Health and Human Services that administers the Medicare and Medicaid programs.

"Case management" means the assessing and planning of services; linking the individual to services and supports identified in the consumer service plan; assisting the individual directly for the purpose of locating, developing or obtaining needed services and resources; coordinating services and service planning with other agencies and providers involved with the individual; enhancing community integration; making collateral contacts to promote the implementation of the consumer service plan and community integration; monitoring to assess ongoing progress and ensuring services are delivered; and education and counseling that guides the individual and develops a supportive relationship that promotes the consumer service plan.

"Case manager" means the individual on behalf of the community services board or behavioral health authority possessing a combination of mental retardation work experience and relevant education that indicates that the individual possesses the knowledge, skills and abilities as established by the Department of Medical Assistance Services in 12VAC30-50-450.

"Community services board" or "CSB" means the local agency, established by a city or county or combination of counties or cities under Chapter 5 (§ 37.2-500 et seq.) of Title 37.2 of the Code of Virginia, that plans, provides, and evaluates mental health, mental retardation, and substance abuse services in the jurisdiction or jurisdictions it serves.

"Companion" means, for the purpose of these regulations, a person who provides companion services.

"Companion services" means nonmedical care, support, and socialization, provided to an adult (age 18 and over). The provision of companion services does not entail hands-on care. It is provided in accordance with a therapeutic goal in the consumer service plan and is not purely diversional in nature.

"Comprehensive assessment" means the gathering of relevant social, psychological, medical and level of care information by the case manager and is used as a basis for the development of the consumer service plan.

"Consumer-directed model" means services for which the individual and the individual's family/caregiver, as appropriate, is responsible for hiring, training, supervising, and firing of the staff.

"Consumer-directed (CD) services facilitator" means the DMAS-enrolled provider who is responsible for supporting the individual and the individual's family/caregiver, as appropriate, by ensuring the development and monitoring of the Consumer-Directed Services Individual Service Plan, providing employee management training, and completing ongoing review activities as required by DMAS for consumer-directed companion, personal assistance, and respite services.

"Consumer service plan" or "CSP" means documents addressing needs in all life areas of individuals who receive mental retardation waiver services, and is comprised of individual service plans as dictated by the individual's health care and support needs. The individual service plans are incorporated in the CSP by the case manager.

"Crisis stabilization" means direct intervention to persons with mental retardation who are experiencing serious psychiatric or behavioral challenges that jeopardize their current community living situation, by providing temporary intensive services and supports that avert emergency psychiatric hospitalization or institutional placement or prevent other out-of-home placement. This service shall be designed to stabilize the individual and strengthen the current living situation so the individual can be supported in the community during and beyond the crisis period.

"DMAS" means the Department of Medical Assistance Services.

"DMAS staff" means persons employed by the Department of Medical Assistance Services.

"DMHMRSAS" means the Department of Mental Health, Mental Retardation and Substance Abuse Services.

"DMHMRSAS staff" means persons employed by the Department of Mental Health, Mental Retardation and Substance Abuse Services.

"DRS" means the Department of Rehabilitative Services.

"DSS" means the Department of Social Services.

"Day support" means training, assistance, and specialized supervision in the acquisition, retention, or improvement of self-help, socialization, and adaptive skills, which typically take place outside the home in which the individual resides. Day support services shall focus on enabling the individual to attain or maintain his maximum functional level.

"Developmental risk" means the presence before, during or after an individual's birth of conditions typically identified as related to the occurrence of a developmental disability and for which no specific developmental disability is identifiable through existing diagnostic and evaluative criteria.

"Direct marketing" means either (i) conducting directly or indirectly door-to-door, telephonic or other "cold call" marketing of services at residences and provider sites; (ii) mailing directly; (iii) paying "finders' fees"; (iv) offering financial incentives, rewards, gifts or special opportunities to eligible individuals and the individual's family/caregivers, as appropriate, as inducements to use the providers' services; (v) continuous, periodic marketing activities to the same prospective individual and the individual's family/caregiver, as appropriate, for example, monthly, quarterly, or annual giveaways as inducements to use the providers' services; or (vi) engaging in marketing activities that offer potential customers rebates or discounts in conjunction with the use of the providers' services or other benefits as a means of influencing the individual's and the individual's family/caregiver's, as appropriate, use of the providers' services.

"Enroll" means that the individual has been determined by the case manager to meet the eligibility requirements for the MR Waiver and DMHMRSAS has verified the availability of a MR Waiver slot for that individual, and DSS has determined the individual's Medicaid eligibility for home and community-based services.

"Entrepreneurial model" means a small business employing eight or fewer individuals who have disabilities on a shift and usually involves interactions with the public and with coworkers without disabilities.

"Environmental modifications" means physical adaptations to a house, place of residence, primary vehicle or work site (when the work site modification exceeds reasonable accommodation requirements of the Americans with Disabilities Act) that are necessary to ensure the individual's health and safety or enable functioning with greater independence when the adaptation is not being used to bring a substandard dwelling up to minimum habitation standards and is of direct medical or remedial benefit to the individual.

"EPSDT" means the Early Periodic Screening, Diagnosis and Treatment program administered by DMAS for children under the age of 21 according to federal guidelines that prescribe preventive and treatment services for Medicaid-eligible children as defined in 12VAC30-50-130.

"Fiscal agent" means an agency or organization within DMAS or contracted by DMAS to handle employment, payroll, and tax responsibilities on behalf of individuals who are receiving consumer-directed personal assistance, respite, and companion services.

"Health Planning Region" or "HPR" means the federally designated geographical area within which health care needs assessment and planning takes place, and within which health care resource development is reviewed.

"Health, welfare, and safety standard" means that an individual's right to receive a waiver service is dependent on a finding that the individual needs the service, based on appropriate assessment criteria and a written individual service plan and that services can safely be provided in the community.

"Home- and community-based waiver services" or "waiver services" means the range of community support services approved by the Centers for Medicare and Medicaid Services (CMS) pursuant to § 1915(c) of the Social Security Act to be offered to persons with mental retardation and children younger than age six who are at developmental risk who would otherwise require the level of care provided in an Intermediate Care Facility for the Mentally Retarded (ICF/MR.)

"ICF/MR" means a facility or distinct part of a facility certified by the Virginia Department of Health, as meeting the federal certification regulations for an Intermediate Care Facility for the Mentally Retarded and persons with related conditions. These facilities must address the total needs of the residents, which include physical, intellectual, social, emotional, and habilitation, and must provide active treatment.

"Individual" means the person receiving the services or evaluations established in these regulations.

"Individual service plan" or "ISP" means the service plan related solely to the specific waiver service. Multiple ISPs help to comprise the overall consumer service plan.

"Instrumental activities of daily living" or "IADLs" means tasks such as meal preparation, shopping, housekeeping, laundry, and money management.

"ISAR" means the Individual Service Authorization Request and is the DMAS form used by providers to request prior authorization for MR waiver services.

"Mental retardation" or "MR" means mental retardation a disability as defined by the American Association on Mental Retardation (AAMR) Intellectual and Developmental Disabilities (AAIDD).

"Participating provider" means an entity that meets the standards and requirements set forth by DMAS and DMHMRSAS, and has a current, signed provider participation agreement with DMAS.

"Pend" means delaying the consideration of an individual's request for services until all required information is received by DMHMRSAS.

"Personal assistance services" means assistance with activities of daily living, instrumental activities of daily living, access to the community, self-administration of medication, or other medical needs, and the monitoring of health status and physical condition.

"Personal assistant" means a person who provides personal assistance services.

"Personal emergency response system (PERS)" is an electronic device that enables certain individuals at high risk of institutionalization to secure help in an emergency. PERS services are limited to those individuals who live alone or are alone for significant parts of the day and who have no regular caregiver for extended periods of time, and who would otherwise require extensive routine supervision.

"Preauthorized" means that an individual service has been approved by DMHMRSAS prior to commencement of the service by the service provider for initiation and reimbursement of services.

"Prevocational services" means services aimed at preparing an individual for paid or unpaid employment. The services do not include activities that are specifically job-task oriented but focus on concepts such as accepting supervision, attendance, task completion, problem solving and safety. Compensation, if provided, is less than 50% of the minimum wage.

"Primary caregiver" means the primary person who consistently assumes the role of providing direct care and support of the individual to live successfully in the community without compensation for providing such care.

"Qualified mental retardation professional" or "QMRP" means a professional possessing: (i) at least one year of documented experience working directly with individuals who have mental retardation or developmental disabilities; (ii) a bachelor's degree in a human services field including, but not limited to, sociology, social work, special education, rehabilitation counseling, or psychology; and (iii) the required Virginia or national license, registration, or certification in accordance with his profession, if applicable.

"Residential support services" means support provided in the individual's home by a DMHMRSAS-licensed residential provider or a DSS-approved provider of adult foster care services. This service is one in which training, assistance, and supervision is routinely provided to enable individuals to maintain or improve their health, to develop skills in activities of daily living and safety in the use of community resources, to adapt their behavior to community and home-like environments, to develop relationships, and participate as citizens in the community.

"Respite services" means services provided to individuals who are unable to care for themselves, furnished on a short-term basis because of the absence or need for relief of those unpaid persons normally providing the care.

"Services facilitator" means the DMAS-enrolled provider who is responsible for supporting the individual and the individual's family/caregiver, as appropriate, by ensuring the development and monitoring of the Consumer-Directed Services Individual Service Plan, providing employee management training, and completing ongoing review activities as required by DMAS for services with an option of a consumer-directed model. These services include companion, personal assistance, and respite services.

"Skilled nursing services" means services that are ordered by a physician and required to prevent institutionalization, that are not otherwise available under the State Plan for Medical Assistance and that are provided by a licensed registered professional nurse, or by a licensed practical nurse under the supervision of a licensed registered professional nurse, in each case who is licensed to practice in the Commonwealth.

"Slot" means an opening or vacancy of waiver services for an individual.

"State Plan for Medical Assistance" or "Plan" means the Commonwealth's legal document approved by CMS identifying the covered groups, covered services and their limitations, and provider reimbursement methodologies as provided for under Title XIX of the Social Security Act.

"Supported employment" means work in settings in which persons without disabilities are typically employed. It includes training in specific skills related to paid employment and the provision of ongoing or intermittent assistance and specialized supervision to enable an individual with mental retardation to maintain paid employment.

"Support plan" means the report of recommendations resulting from a therapeutic consultation.

"Therapeutic consultation" means activities to assist the individual and the individual's family/caregiver, as appropriate, staff of residential support, day support, and any other providers in implementing an individual service plan.

"Transition services" means set-up expenses for individuals who are transitioning from an institution or licensed or certified provider-operated living arrangement to a living arrangement in a private residence where the person is directly responsible for his own living expenses. 12VAC30-120-2010 provides the service description, criteria, service units and limitations, and provider requirements for this service.

12VAC30-120-213. General coverage and requirements for MR waiver services.

A. Waiver service populations. Home- and community-based waiver services shall be available through a § 1915(c) of the Social Security Act waiver for the following individuals who have been determined to require the level of care provided in an ICF/MR.

1. Individuals with mental retardation; or

2. Individuals younger than the age of six who are at developmental risk. At the age of six years, these individuals must have a diagnosis of mental retardation to continue to receive home and community-based waiver services specifically under this program. Mental Retardation (MR) Waiver recipients who attain the age of six years of age, who are determined to not have a diagnosis of mental retardation, and who meet all IFDDS Waiver eligibility criteria, shall be eligible for transfer to the IFDDS Waiver effective up to their seventh birthday. Psychological evaluations (or standardized developmental assessment for children under six years of age) confirming diagnoses must be completed less than one year prior to transferring to the IFDDS Waiver. These recipients transferring from the MR Waiver will automatically be assigned a slot in the IFDDS Waiver, subject to the approval of the slot by CMS. The case manager will submit the current Level of Functioning Survey, CSP and psychological evaluation (or standardized developmental assessment for children under six years of age) to DMAS for review. Upon determination by DMAS that the individual is appropriate for transfer to the IFDDS Waiver, the case manager will provide the family with a list of IFDDS Waiver case managers. The case manager will work with the selected IFDDS Waiver case manager to determine an appropriate transfer date and submit a DMAS-122 to the local DSS. The MR Waiver slot will be held by the CSB until the child has successfully transitioned to the IFDDS Waiver. Once the child has successfully transitioned, the CSB will reallocate the slot.

B. Covered services.

1. Covered services shall include: residential support services, day support, supported employment, personal assistance (both consumer-directed and agency-directed), respite services (both consumer-directed and agency-directed), assistive technology, environmental modifications, skilled nursing services, therapeutic consultation, crisis stabilization, prevocational services, personal emergency response systems (PERS), and companion services (both consumer-directed and agency-directed.), and transition services.

2. These services shall be appropriate and necessary to maintain the individual in the community. Federal waiver requirements provide that the average per capita fiscal year expenditures under the waiver must not exceed the average per capita expenditures for the level of care provided in Intermediate Care Facilities for the Mentally Retarded an ICF/MR under the State Plan that would have been provided had the waiver not been granted.

3. Waiver services shall not be furnished to individuals who are inpatients of a hospital, nursing facility, ICF/MR, or inpatient rehabilitation facility. Individuals with mental retardation who are inpatients of these facilities may receive case management services as described in 12VAC30-50-450. The case manager may recommend waiver services that would promote exiting from the institutional placement; however, these services shall not be provided until the individual has exited the institution.

4. Under this § 1915(c) waiver, DMAS waives § 1902(a)(10)(B) of the Social Security Act related to comparability.

C. Requests for increased services. All requests for increased waiver services by MR Waiver recipients will be reviewed under the health, welfare, and safety standard. This standard assures that an individual's right to receive a waiver service is dependent on a finding that the individual needs the service, based on appropriate assessment criteria and a written ISP and that services can safely be provided in the community.

D. Appeals. Individual appeals shall be considered pursuant to 12VAC30-110-10 through 12VAC30-110-380. Provider appeals shall be considered pursuant to 12VAC30-10-1000 and 12VAC30-20-500 through 12VAC30-20-560.

E. Urgent criteria. The CSB/BHA will determine, from among the individuals included in the urgent category, who should be served first, based on the needs of the individual at the time a slot becomes available and not on any predetermined numerical or chronological order.

1. The urgent category will be assigned when the individual is in need of services because he is determined to meet one of the criteria established in subdivision 2 of this subsection and services are needed within 30 days. Assignment to the urgent category may be requested by the individual, his legally responsible relative, or primary caregiver. The urgent category may be assigned only when the individual, the individual's spouse, or the parent of an individual who is a minor child would accept the requested service if it were offered. Only after all individuals in the Commonwealth who meet the urgent criteria have been served can individuals in the nonurgent category be served. Individuals in the nonurgent category are those who meet the diagnostic and functional criteria for the waiver, including the need for services within 30 days, but who do not meet the urgent criteria. In the event that a CSB/BHA has a vacant slot and does not have an individual who meets the urgent criteria, the slot can be held by the CSB/BHA for 90 days from the date it is identified as vacant, in case someone in an urgent situation is identified. If no one meeting the urgent criteria is identified within 90 days, the slot will be made available for allocation to another CSB/BHA in the Health Planning Region (HPR). If there is no urgent need at the time that the HPR is to make a regional reallocation of a waiver slot, the HPR shall notify DMHMRSAS. DMHMRSAS shall have the authority to reallocate said slot to another HPR or CSB/BHA where there is unmet urgent need. Said authority must be exercised, if at all, within 30 days from receiving such notice.

2. Satisfaction of one or more of the following criteria shall indicate that the individual should be placed on the urgent need of waiver services list:

a. Both primary caregivers are 55 years of age or older, or if there is one primary caregiver, that primary caregiver is 55 years of age or older;

b. The individual is living with a primary caregiver, who is providing the service voluntarily and without pay, and the primary caregiver indicates that he can no longer care for the individual with mental retardation;

c. There is a clear risk of abuse, neglect, or exploitation;

d. A primary caregiver has a chronic or long-term physical or psychiatric condition or conditions which significantly limits the abilities of the primary caregiver or caregivers to care for the individual with mental retardation;

e. Individual is aging out of publicly funded residential placement or otherwise becoming homeless (exclusive of children who are graduating from high school); or

f. The individual with mental retardation lives with the primary caregiver and there is a risk to the health or safety of the individual, primary caregiver, or other individual living in the home due to either of the following conditions:

(1) The individual's behavior or behaviors present a risk to himself or others which cannot be effectively managed by the primary caregiver even with generic or specialized support arranged or provided by the CSB/BHA; or

(2) There are physical care needs (such as lifting or bathing) or medical needs that cannot be managed by the primary caregiver even with generic or specialized supports arranged or provided by the CSB/BHA.

F. Reevaluation of service need and utilization review. Case managers shall complete reviews and updates of the CSP and level of care as specified in 12VAC30-120-215 D. Providers shall meet the documentation requirements as specified in 12VAC30-120-217 B.

12VAC30-120-225. Consumer-directed model of service delivery.

A. Criteria.

1. The MR Waiver has three services, companion, personal assistance, and respite, which that may be provided through a consumer-directed model.

2. Individuals who choose the consumer-directed model must have the capability to hire and, train, and fire their own personal assistants assistant or companions companion and supervise the assistant's or companion's performance. If an individual is unable to direct his own care or is under 18 years of age, a family/caregiver may serve as the employer on behalf of the individual.

3. The individual, or if the individual is unable, then family/caregiver, shall be the employer in this service, and therefore shall be responsible for hiring, training, supervising, and firing assistants and companions. Specific employer duties include checking of references of personal assistants/companions, determining that personal assistants/companions meet basic qualifications, training assistants/companions, supervising the assistant's/companion's performance, and submitting timesheets to the fiscal agent on a consistent and timely basis. The individual and the individual's family/caregiver, as appropriate, must have a back-up plan in case the assistant/companion does not show up for work as expected or terminates employment without prior notice.

4. Individuals choosing consumer-directed models of service delivery must receive support from a CD services facilitator. This is not a separate waiver service, but is required in conjunction with consumer-directed personal assistance, respite, or companion services. The CD services facilitator will be responsible for assessing the individual's particular needs for a requested CD service, assisting in the development of the ISP, providing training to the individual and the individual's family/caregiver, as appropriate, on his responsibilities as an employer, and providing ongoing support of the consumer-directed models of services. The CD services facilitator cannot be the individual, the individual's case manager, direct service provider, spouse, or parent of the individual who is a minor child, or a family/caregiver employing the assistant/companion. If an individual enrolled in consumer-directed services has a lapse in services facilitator for more than 90 consecutive days, the case manager must notify DMHMRSAS and the consumer-directed services will be discontinued.

5. DMAS shall provide for fiscal agent services for consumer-directed personal assistance services, consumer-directed companion services, and consumer-directed respite services. The fiscal agent will be reimbursed by DMAS to perform certain tasks as an agent for the individual/employer who is receiving consumer-directed services. The fiscal agent will handle the responsibilities of employment taxes for the individual. The fiscal agent will seek and obtain all necessary authorizations and approvals of the Internal Revenue Services in order to fulfill all of these duties.

B. Provider qualifications. In addition to meeting the general conditions and requirements for home- and community-based services participating providers as specified in 12VAC30-120-217 and 12VAC30-120-219, the CD services facilitator must meet the following qualifications:

1. To be enrolled as a Medicaid CD services facilitator and maintain provider status, the CD services facilitator shall have sufficient resources to perform the required activities. In addition, the CD services facilitator must have the ability to maintain and retain business and professional records sufficient to document fully and accurately the nature, scope, and details of the services provided.

2. It is preferred that the CD services facilitator possess a minimum of an undergraduate degree in a human services field or be a registered nurse currently licensed to practice in the Commonwealth. In addition, it is preferable that the CD services facilitator have two years of satisfactory experience in a human service field working with persons with mental retardation. The facilitator must possess a combination of work experience and relevant education that indicates possession of the following knowledge, skills, and abilities. Such knowledge, skills, and abilities must be documented on the provider's application form, found in supporting documentation, or be observed during a job interview. Observations during the interview must be documented. The knowledge, skills, and abilities include:

a. Knowledge of:

(1) Types of functional limitations and health problems that may occur in persons with mental retardation, or persons with other disabilities, as well as strategies to reduce limitations and health problems;

(2) Physical assistance that may be required by people with mental retardation, such as transferring, bathing techniques, bowel and bladder care, and the approximate time those activities normally take;

(3) Equipment and environmental modifications that may be required by people with mental retardation that reduce the need for human help and improve safety;

(4) Various long-term care program requirements, including nursing home and ICF/MR placement criteria, Medicaid waiver services, and other federal, state, and local resources that provide personal assistance, respite, and companion services;

(5) MR waiver requirements, as well as the administrative duties for which the services facilitator will be responsible;

(6) Conducting assessments (including environmental, psychosocial, health, and functional factors) and their uses in service planning;

(7) Interviewing techniques;

(8) The individual's right to make decisions about, direct the provisions of, and control his consumer-directed personal assistance, companion and respite services, including hiring, training, managing, approving time sheets, and firing an assistant/companion;

(9) The principles of human behavior and interpersonal relationships; and

(10) General principles of record documentation.

b. Skills in:

(1) Negotiating with individuals and the individual's family/caregivers, as appropriate, and service providers;

(2) Assessing, supporting, observing, recording, and reporting behaviors;

(3) Identifying, developing, or providing services to individuals with mental retardation; and

(4) Identifying services within the established services system to meet the individual's needs.

c. Abilities to:

(1) Report findings of the assessment or onsite visit, either in writing or an alternative format for individuals who have visual impairments;

(2) Demonstrate a positive regard for individuals and their families;

(3) Be persistent and remain objective;

(4) Work independently, performing position duties under general supervision;

(5) Communicate effectively, orally and in writing; and

(6) Develop a rapport and communicate with persons of diverse cultural backgrounds.

3. If the CD services facilitator is not a RN, the CD services facilitator must inform the primary health care provider that services are being provided and request skilled nursing or other consultation as needed.

4. Initiation of services and service monitoring.

a. For consumer-directed services, the CD services facilitator must make an initial comprehensive home visit to collaborate with the individual and the individual's family/caregiver, as appropriate, to identify the needs, assist in the development of the ISP with the individual and the individual's family/caregiver, as appropriate, and provide employee management training. The initial comprehensive home visit is done only once upon the individual's entry into the consumer-directed model of service regardless of the number or type of consumer-directed services that an individual chooses to receive. If an individual changes CD services facilitators, the new CD services facilitator must complete a reassessment visit in lieu of a comprehensive visit.

b. After the initial visit, the CD services facilitator will continue to monitor the companion, or personal assistant ISP quarterly and on an as-needed basis. The CD services facilitator will review the utilization of consumer-directed respite services, either every six months or upon the use of 300 respite services hours, whichever comes first.

c. A face-to-face meeting with the individual must be conducted at least every six months to reassess the individual's needs and to ensure appropriateness of any CD services received by the individual.

5. During visits with the individual, the CD services facilitator must observe, evaluate, and consult with the individual and the individual's family/caregiver, as appropriate, and document the adequacy and appropriateness of consumer-directed services with regard to the individual's current functioning and cognitive status, medical needs, and social needs.

6. The CD services facilitator must be available to the individual by telephone.

7. The CD services facilitator must submit a criminal record check pertaining to the assistant/companion on behalf of the individual and report findings of the criminal record check to the individual and the individual's family/caregiver, as appropriate, and the program's fiscal agent. If the individual is a minor, the assistant/companion must also be screened through the DSS Child Protective Services Central Registry. Assistants/companions will not be reimbursed for services provided to the individual effective the date that the criminal record check confirms an assistant/companion has been found to have been convicted of a crime as described in § 37.2-416 of the Code of Virginia or if the assistant/companion has a confirmed record on the DSS Child Protective Services Central Registry. The criminal record check and DSS Child Protective Services Central Registry finding must be requested by the CD services facilitator within 15 calendar days of employment. The services facilitator must maintain evidence that a criminal record check was obtained and must make such evidence available for DMAS review.

8. The CD services facilitator shall review timesheets during the face-to-face visits or more often as needed to ensure that the number of ISP-approved hours is not exceeded. If discrepancies are identified, the CD services facilitator must discuss these with the individual to resolve discrepancies and must notify the fiscal agent.

9. The CD services facilitator must maintain a list of persons who are available to provide consumer-directed personal assistance, consumer-directed companion, or consumer-directed respite services.

10. The CD services facilitator must maintain records of each individual as described in 12VAC30-120-217, 12VAC30-120-223, and 12VAC30-120-233.

11. Upon the individual's request, the CD services facilitator shall provide the individual and the individual's family/caregiver, as appropriate, with a list of persons who can provide temporary assistance until the assistant/companion returns or the individual is able to select and hire a new personal assistant/companion. If an individual is consistently unable to hire and retain the employment of an assistant/companion to provide consumer-directed personal assistance, companion, or respite services, the CD services facilitator will make arrangements with the case manager to have the services transferred to an agency-directed services provider or to discuss with the individual and the individual's family/caregiver, as appropriate, other service options.

12VAC30-120-229. Day support services.

A. Service description. Day support services shall include a variety of training, assistance, support, and specialized supervision for the acquisition, retention, or improvement of self-help, socialization, and adaptive skills. These services are typically offered in a nonresidential setting that allows peer interactions and community and social integration.

B. Criteria. For day support services, individuals must demonstrate the need for functional training, assistance, and specialized supervision offered primarily in settings other than the individual's own residence that allows an opportunity for being productive and contributing members of communities.

C. Types of day support. The amount and type of day support included in the individual's service plan is determined according to the services required for that individual. There are two types of day support: center-based, which is provided primarily at one location/building, or noncenter-based, which is provided primarily in community settings. Both types of day support may be provided at either intensive or regular levels.

D. Levels of day support. There are two levels of day support, intensive and regular. To be authorized at the intensive level, the individual must meet at least one of the following criteria: (i) requires physical assistance to meet the basic personal care needs (toileting, feeding, etc); (ii) has extensive disability-related difficulties and requires additional, ongoing support to fully participate in programming and to accomplish his service goals; or (iii) requires extensive constant supervision to reduce or eliminate behaviors that preclude full participation in the program. In this case, written behavioral objectives are required to address behaviors such as, but not limited to, withdrawal, self-injury, aggression, or self-stimulation.

E. Service units and service limitations. Day support services are billed in units. Units shall be defined as: according to the DMAS fee schedule.

1. One unit is 1 to 3.99 hours of service a day.

2. Two units are 4 to 6.99 hours of service a day.

3. Three units are 7 or more hours of service a day.

Day support cannot be regularly or temporarily provided in an individual's home or other residential setting (e.g., due to inclement weather or individual illness) without prior written approval from DMHMRSAS. Noncenter-based day support services must be separate and distinguishable from either residential support services or personal assistance services. There must be separate supporting documentation for each service and each must be clearly differentiated in documentation and corresponding billing. The supporting documentation must provide an estimate of the amount of day support required by the individual. Service providers are reimbursed only for the amount and level of day support services included in the individual's approved ISP based on the setting, intensity, and duration of the service to be delivered. This service shall be limited to 780 units, or its equivalent under the DMAS fee schedule, per CSP year. If this service is used in combination with prevocational and/or group supported employment services, the combined total units for these services cannot exceed 780 units, or its equivalent under the DMAS fee schedule, per CSP year.

F. Provider requirements. In addition to meeting the general conditions and requirements for home and community-based participating providers as specified in 12VAC30-120-217 and 12VAC30-120-219, day support providers need to meet additional requirements.

1. The provider of day support services must be licensed by DMHMRSAS as a provider of day support services.

2. In addition to licensing requirements, day support staff must also have training in the characteristics of mental retardation and appropriate interventions, training strategies, and support methods for persons with mental retardation and functional limitations. All providers of day support services must pass an objective, standardized test of skills, knowledge, and abilities approved by DMHMRSAS and administered according to DMHMRSAS' defined procedures.

3. Required documentation in the individual's record. The provider must maintain records of each individual receiving services. At a minimum, these records must contain the following:

a. A functional assessment conducted by the provider to evaluate each individual in the day support environment and community settings.

b. An ISP that contains, at a minimum, the following elements:

(1) The individual's strengths, desired outcomes, required or desired supports and training needs;

(2) The individual's goals and measurable objectives to meet the above identified outcomes;

(3) Services to be rendered and the frequency of services to accomplish the above goals and objectives;

(4) A timetable for the accomplishment of the individual's goals and objectives as appropriate;

(5) The estimated duration of the individual's needs for services; and

(6) The provider staff responsible for the overall coordination and integration of the services specified in the ISP.

c. Documentation confirming the individual's attendance and amount of time in services and specific information regarding the individual's response to various settings and supports as agreed to in the ISP objectives. An attendance log or similar document must be maintained that indicates the date, type of services rendered, and the number of hours and units, or their equivalent under the DMAS fee schedule, provided.

d. Documentation indicating whether the services were center-based or noncenter-based.

e. Documentation regarding transportation. In instances where day support staff are required to ride with the individual to and from day support, the day support staff time can be billed as day support, provided that the billing for this time does not exceed 25% of the total time spent in the day support activity for that day. Documentation must be maintained to verify that billing for day support staff coverage during transportation does not exceed 25% of the total time spent in the day support for that day.

f. If intensive day support services are requested, documentation indicating the specific supports and the reasons they are needed. For ongoing intensive day support services, there must be clear documentation of the ongoing needs and associated staff supports.

g. Documentation indicating that the ISP goals, objectives, and activities have been reviewed by the provider quarterly, annually, and more often as needed. The results of the review must be submitted to the case manager. For the annual review and in cases where the ISP is modified, the ISP must be reviewed with the individual and the individual's family/caregiver, as appropriate.

h. Copy of the most recently completed DMAS-122 form. The provider must clearly document efforts to obtain the completed DMAS-122 form from the case manager.

12VAC30-120-237. Prevocational services.

A. Service description. Prevocational services are services aimed at preparing an individual for paid or unpaid employment, but are not job-task oriented. Prevocational services are provided to individuals who are not expected to be able to join the general work force without supports or to participate in a transitional sheltered workshop within one year of beginning waiver services, (excluding supported employment programs). Activities included in this service are not primarily directed at teaching specific job skills but at underlying habilitative goals such as accepting supervision, attendance, task completion, problem solving, and safety.

B. Criteria. In order to qualify for prevocational services, the individual shall have a demonstrated need for support in skills that are aimed toward preparation of paid employment that may be offered in a variety of community settings.

C. Service units and service limitations. Billing is for one unit of service in accordance with the DMAS fee schedule.

1. Units shall be defined as:

a. One unit is 1 to 3.99 hours of service a day.

b. Two units are 4 to 6.99 hours of service a day.

c. Three units are 7 or more hours of service a day.

1. This service is limited to 780 units, or its equivalent under the DMAS fee schedule, per CSP year. If this service is used in combination with day support and /or group-supported employment services, the combined total units for these services cannot exceed 780 units, or its equivalent under the DMAS fee schedule, per CSP year.

2. Prevocational services can be provided in center- or noncenter-based settings. Center-based means services are provided primarily at one location/building and noncenter-based means services are provided primarily in community settings. Both center-based or noncenter-based prevocational services may be provided at either regular or intensive levels.

3. Prevocational services can be provided at either a regular or intensive level. For prevocational services to be authorized at the intensive level, the individual must meet at least one of the following criteria: (i) require physical assistance to meet the basic personal care needs (toileting, feeding, etc); (ii) have extensive disability-related difficulties and require additional, ongoing support to fully participate in programming and to accomplish service goals; or (iii) require extensive constant supervision to reduce or eliminate behaviors that preclude full participation in the program. In this case, written behavioral objectives are required to address behaviors such as, but not limited to, withdrawal, self-injury, aggression, or self-stimulation.

4. There must be documentation regarding whether prevocational services are available in vocational rehabilitation agencies through § 110 of the Rehabilitation Act of 1973 or through the Individuals with Disabilities Education Act (IDEA). If the individual is not eligible for services through the IDEA, documentation is required only for lack of DRS funding. When services are provided through these sources, the ISP shall not authorize them as a waiver expenditure.

5. Prevocational services can only be provided when the individual's compensation is less than 50% of the minimum wage.

D. Provider requirements. In addition to meeting the general conditions and requirements for home and community-based services participating providers as specified in 12VAC30-120-217 and 12VAC30-120-219, prevocational providers must also meet the following qualifications:

1. The provider of prevocational services must be a vendor of extended employment services, long-term employment services, or supported employment services for DRS, or be licensed by DMHMRSAS as a provider of day support services.

2. Providers must ensure and document that persons providing prevocational services have training in the characteristics of mental retardation and appropriate interventions, training strategies, and support methods for persons with mental retardation and functional limitations. All providers of prevocational services must pass an objective, standardized test of skills, knowledge, and abilities approved by DMHMRSAS and administered according to DMHMRSAS' defined procedures.

3. Required documentation in the individual's record. The provider must maintain a record regarding each individual receiving prevocational services. At a minimum, the records must contain the following:

a. A functional assessment conducted by the provider to evaluate each individual in the prevocational environment and community settings.

b. An ISP, which contains, at a minimum, the following elements:

(1) The individual's strengths, desired outcomes, required or desired supports, and training needs;

(2) The individual's goals and measurable objectives to meet the above identified outcomes;

(3) Services to be rendered and the frequency of services to accomplish the above goals and objectives;

(4) A timetable for the accomplishment of the individual's goals and objectives;

(5) The estimated duration of the individual's needs for services; and

(6) The provider staff responsible for the overall coordination and integration of the services specified in the ISP.

c. Documentation indicating that the ISP goals, objectives, and activities have been reviewed by the provider quarterly, annually, and more often as needed, modified as appropriate, and that the results of these reviews have been submitted to the case manager. For the annual review and in cases where the ISP is modified, the ISP must be reviewed with the individual and the individual's family/caregiver, as appropriate.

d. Documentation confirming the individual's attendance, amount of time spent in services, and type of services rendered, and specific information regarding the individual's response to various settings and supports as agreed to in the ISP objectives. An attendance log or similar document must be maintained that indicates the date, type of services rendered, and the number of hours and units, or their equivalent under the DMAS fee schedule, provided.

e. Documentation indicating whether the services were center-based or noncenter-based.

f. Documentation regarding transportation. In instances where prevocational staff are required to ride with the individual to and from prevocational services, the prevocational staff time can be billed for prevocational services, provided that billing for this time does not exceed 25% of the total time spent in prevocational services for that day. Documentation must be maintained to verify that billing for prevocational staff coverage during transportation does not exceed 25% of the total time spent in the prevocational services for that day.

g. If intensive prevocational services are requested, documentation indicating the specific supports and the reasons they are needed. For ongoing intensive prevocational services, there must be clear documentation of the ongoing needs and associated staff supports.

h. Documentation indicating whether prevocational services are available in vocational rehabilitation agencies through § 110 of the Rehabilitation Act of 1973 or through the Individuals with Disabilities Education Act (IDEA).

i. A copy of the most recently completed DMAS-122. The provider must clearly document efforts to obtain the completed DMAS-122 form from the case manager.

12VAC30-120-247. Supported employment services.

A. Service description.

1. Supported employment services are provided in work settings where persons without disabilities are employed. It is especially designed for individuals with developmental disabilities, including individuals with mental retardation, who face severe impediments to employment due to the nature and complexity of their disabilities, irrespective of age or vocational potential.

2. Supported employment services are available to individuals for whom competitive employment at or above the minimum wage is unlikely without ongoing supports and who because of their disability need ongoing support to perform in a work setting.

3. Supported employment can be provided in one of two models. Individual supported employment shall be defined as intermittent support, usually provided one-on-one by a job coach an employment assistant as defined in 12VAC30-120-211 to an individual in a supported employment position. Group supported employment shall be defined as continuous support provided by staff to eight or fewer individuals with disabilities in an enclave, work crew, bench work, or entrepreneurial model. The individual's assessment and CSP must clearly reflect the individual's need for training and supports.

B. Criteria.

1. Only job development tasks that specifically include the individual are allowable job search activities under the MR waiver supported employment and only after determining this service is not available from DRS.

2. In order to qualify for these services, the individual shall have demonstrated that competitive employment at or above the minimum wage is unlikely without ongoing supports, and that because of his disability, he needs ongoing support to perform in a work setting.

3. A functional assessment must be conducted to evaluate the individual in his work environment and related community settings.

4. The ISP must document the amount of supported employment required by the individual. Service providers are reimbursed only for the amount and type of supported employment included in the individual's ISP based on the intensity and duration of the service delivered.

C. Service units and service limitations.

1. Supported employment for individual job placement is provided in one hour units. This service is limited to 40 hours per week.

2. Group models of supported employment (enclaves, work crews, bench work and entrepreneurial model of supported employment) will be billed at the unit rate. For group models of supported employment, units shall be defined as: according to the DMAS fee schedule.

a. One unit is 1 to 3.99 hours of service a day.

b. Two units are 4 to 6.99 hours of service a day.

c. Three units are 7 or more hours of service a day.

This service is limited to 780 units, or its equivalent under the DMAS fee schedule, per CSP year. If this service is used in combination with prevocational and day support services, the combined total units for these services cannot exceed 780 units, or its equivalent under the DMAS fee schedule, per CSP year.

3. For the individual job placement model, reimbursement of supported employment will be limited to actual documented interventions or collateral contacts by the provider, not the amount of time the individual is in the supported employment situation.

D. Provider requirements. In addition to meeting the general conditions and requirements for home and community-based participating providers as specified in 12VAC30-120-217 and 12VAC30-120-219, supported employment provider qualifications include:

1. Supported Group and agency-directed individual supported employment shall be provided only by agencies that are DRS vendors of supported employment services;

2. Required documentation in the individual's record. The provider must maintain a record regarding each individual receiving supported employment services. At a minimum, the records must contain the following:

a. A functional assessment conducted by the provider to evaluate each individual in the supported employment environment and related community settings.

b. Documentation indicating individual ineligibility for supported employment services through DRS or IDEA. If the individual is not eligible through IDEA, documentation is required only for the lack of DRS funding;

c. An ISP that contains, at a minimum, the following elements:

(1) The individual's strengths, desired outcomes, required/desired supports and training needs;

(2) The individual's goals and, for a training goal, a sequence of measurable objectives to meet the above identified outcomes;

(3) Services to be rendered and the frequency of services to accomplish the above goals and objectives;

(4) A timetable for the accomplishment of the individual's goals and objectives;

(5) The estimated duration of the individual's needs for services; and

(6) Provider staff responsible for the overall coordination and integration of the services specified in the plan.

d. The ISP goals, objectives, and activities must be reviewed by the provider quarterly, annually, and more often as needed, modified as appropriate, and the results of these reviews submitted to the case manager. For the annual review and in cases where the ISP is modified, the ISP must be reviewed with the individual and the individual's family/caregiver, as appropriate.

e. In instances where supported employment staff are required to ride with the individual to and from supported employment activities, the supported employment staff time can be billed for supported employment provided that the billing for this time does not exceed 25% of the total time spent in supported employment for that day. Documentation must be maintained to verify that billing for supported employment staff coverage during transportation does not exceed 25% of the total time spent in supported employment for that day.

f. There must be a copy of the completed DMAS-122 in the record. Providers must clearly document efforts to obtain the DMAS-122 form from the case manager.

Part VIII
Individual and Family Developmental Disabilities Support Waiver

Article 1
General Requirements

12VAC30-120-700. Definitions.

"Activities of daily living (ADL)" means personal care tasks, e.g., bathing, dressing, toileting, transferring, and eating/feeding. An individual's degree of independence in performing these activities is a part of determining appropriate level of care and services.

"Appeal" means the process used to challenge adverse actions regarding services, benefits, and reimbursement provided by Medicaid pursuant to 12VAC30-110, Eligibility and Appeals, and 12VAC30-20-500 through 12VAC30-20-560.

"Assistive technology" means specialized medical equipment and supplies including those devices, controls, or appliances specified in the plan of care but not available under the State Plan for Medical Assistance that enable individuals to increase their abilities to perform activities of daily living, or to perceive, control, or communicate with the environment in which they live, or that are necessary to the proper functioning of the specialized equipment.

"Behavioral health authority" or "BHA" means the local agency, established by a city or county or a combination of counties or cities or cities and counties under Chapter 6 (§ 37.2-600 et seq.) of Title 37.2 of the Code of Virginia, that plans, provides, and evaluates mental health, mental retardation, and substance abuse services in the jurisdiction or jurisdictions it serves.

"CARF" means the Rehabilitation Accreditation Commission, formerly known as the Commission on Accreditation of Rehabilitation Facilities.

"Case management" means services as defined in 12VAC30-50-490.

"Case manager" means the provider of case management services as defined in 12VAC30-50-490.

"Centers for Medicare and Medicaid Services" or "CMS" means the unit of the federal Department of Health and Human Services that administers the Medicare and Medicaid programs.

"Community-based waiver services" or "waiver services" means a variety of home and community-based services paid for by DMAS as authorized under a § 1915(c) waiver designed to offer individuals an alternative to institutionalization. Individuals may be preauthorized to receive one or more of these services either solely or in combination, based on the documented need for the service or services to avoid ICF/MR placement.

"Community services board" or "CSB" means the local agency established by a city or county or combination of counties or cities, or cities and counties, under Chapter 5 (§ 37.2-500 et seq.) of Title 37.2 of the Code of Virginia, that plans, provides, and evaluates mental health, mental retardation, and substance abuse services in the jurisdiction or jurisdictions it serves.

"Companion" means, for the purpose of these regulations, a person who provides companion services.

"Companion services" means nonmedical care, supervision and socialization provided to an adult (age 18 and older). The provision of companion services does not entail hands-on care. It is provided in accordance with a therapeutic goal in the plan of care and is not purely diversional in nature.

"Consumer-directed employee" means, for purposes of these regulations, a person who provides consumer-directed services, personal care, companion services, and/or respite care, who is also exempt from workers' compensation.

"Consumer-directed services" means personal care, companion services, and/or respite care services where the individual or his family/caregiver, as appropriate, is responsible for hiring, training, supervising, and firing of the employee or employees.

"Consumer-directed (CD) services facilitator" means the provider enrolled with DMAS who is responsible for management training and review activities as required by DMAS for consumer-directed services.

"Crisis stabilization" means direct intervention for persons with related conditions who are experiencing serious psychiatric or behavioral challenges, or both, that jeopardize their current community living situation. This service must provide temporary intensive services and supports that avert emergency psychiatric hospitalization or institutional placement or prevent other out-of-home placement. This service shall be designed to stabilize individuals and strengthen the current living situations so that individuals may be maintained in the community during and beyond the crisis period.

"Current functional status" means an individual's degree of dependency in performing activities of daily living.

"DMAS" means the Department of Medical Assistance Services.

"DMAS staff" means DMAS employees who perform utilization review, preauthorize service type and intensity, provide technical assistance, and review of individual level of care criteria.

"DMHMRSAS" means the Department of Mental Health, Mental Retardation and Substance Abuse Services.

"DRS" means the Department of Rehabilitative Services.

"DSS" means the Department of Social Services.

"Day support" means training in intellectual, sensory, motor, and affective social development including awareness skills, sensory stimulation, use of appropriate behaviors and social skills, learning and problem solving, communication and self care, physical development, services and support activities. These services take place outside of the individual's home/residence.

"Direct marketing" means either (i) conducting directly or indirectly door-to-door, telephonic, or other "cold call" marketing of services at residences and provider sites; (ii) mailing directly; (iii) paying "finders' fees"; (iv) offering financial incentives, rewards, gifts, or special opportunities to eligible individuals or family/caregivers as inducements to use the providers' services; (v) continuous, periodic marketing activities to the same prospective individual or his family/caregiver, as appropriate, for example, monthly, quarterly, or annual giveaways as inducements to use the providers' services; or (vi) engaging in marketing activities that offer potential customers rebates or discounts in conjunction with the use of the providers' services or other benefits as a means of influencing the individual's or his family/caregiver's, as appropriate, use of the providers' services.

"Enroll" means that the individual has been determined by the IFDDS screening team to meet the eligibility requirements for the waiver, DMAS has approved the individual's plan of care and has assigned an available slot to the individual, and DSS has determined the individual's Medicaid eligibility for home and community-based services.

"Entrepreneurial model" means a small business employing eight or fewer individuals with disabilities on a shift and may involve interactions with the public and coworkers with disabilities.

"Environmental modifications" means physical adaptations to a house, place of residence, primary vehicle or work site, when the work site modification exceeds reasonable accommodation requirements of the Americans with Disabilities Act, necessary to ensure individuals' health and safety or enable functioning with greater independence when the adaptation is not being used to bring a substandard dwelling up to minimum habitation standards and is of direct medical or remedial benefit to individuals.

"EPSDT" means the Early Periodic Screening, Diagnosis and Treatment program administered by DMAS for children under the age of 21 according to federal guidelines that prescribe specific preventive and treatment services for Medicaid-eligible children as defined in 12VAC30-50-130.

"Face-to-face visit" means the case manager or service provider must meet with the individual in person and that the individual should be engaged in the visit to the maximum extent possible.

"Family/caregiver training" means training and counseling services provided to families or caregivers of individuals receiving services in the IFDDS Waiver.

"Fiscal agent" means an entity handling employment, payroll, and tax responsibilities on behalf of individuals who are receiving consumer-directed services.

"Home" means, for purposes of the IFDDS Waiver, an apartment or single family dwelling in which no more than four individuals who require services live with the exception of siblings living in the same dwelling with family. This does not include an assisted living facility or group home.

"Home and community-based waiver services" means a variety of home and community-based services reimbursed by DMAS as authorized under a § 1915(c) waiver designed to offer individuals an alternative to institutionalization. Individuals may be preauthorized to receive one or more of these services either solely or in combination, based on the documented need for the service or services to avoid ICF/MR placement.

"ICF/MR" means a facility or distinct part of a facility certified as meeting the federal certification regulations for an Intermediate Care Facility for the Mentally Retarded and persons with related conditions. These facilities must address the residents' total needs including physical, intellectual, social, emotional, and habilitation. An ICF/MR must provide active treatment, as that term is defined in 42 CFR 483.440(a).

"IFDDS screening team" means the persons employed by the entity under contract with DMAS who are responsible for performing level of care screenings for the IFDDS Waiver.

"IFDDS Waiver" means the Individual and Family Developmental Disabilities Support Waiver.

"In-home residential support services" means support provided primarily in the individual's home, which includes training, assistance, and specialized supervision to enable the individual to maintain or improve his health; assisting in performing individual care tasks; training in activities of daily living; training and use of community resources; providing life skills training; and adapting behavior to community and home-like environments.

"Instrumental activities of daily living (IADL)" means meal preparation, shopping, housekeeping, laundry, and money management.

"Mental retardation" means a disability as defined by the American Association on Mental Retardation (AAMR) Intellectual and Developmental Disabilities (AAIDD).

"MR Waiver" means the mental retardation waiver.

"Participating provider" means an entity that meets the standards and requirements set forth by DMAS and has a current, signed provider participation agreement with DMAS.

"Pend" means delaying the consideration of an individual's request for authorization of services until all required information is received by DMAS.

"Person-centered planning" means a process, directed by the individual or his family/caregiver, as appropriate, intended to identify the strengths, capacities, preferences, needs and desired outcomes of the individual.

"Personal care provider" means a participating provider that renders services to prevent or reduce inappropriate institutional care by providing eligible individuals with personal care aides to provide personal care services.

"Personal care services" means long-term maintenance or support services necessary to enable individuals to remain in or return to the community rather than enter an Intermediate Care Facility for the Mentally Retarded. Personal care services include assistance with activities of daily living, instrumental activities of daily living, access to the community, medication or other medical needs, and monitoring health status and physical condition. This does not include skilled nursing services with the exception of skilled nursing tasks that may be delegated in accordance with 18VAC90-20-420 through 18VAC90-20-460.

"Personal emergency response system (PERS)" is an electronic device that enables certain individuals to secure help in an emergency. PERS services are limited to those individuals who live alone or are alone for significant parts of the day and who have no regular caregiver for extended periods of time, and who would otherwise require extensive routine supervision.

"Plan of care" means a document developed by the individual or his family/caregiver, as appropriate, and the individual's case manager addressing all needs of individuals of home and community-based waiver services, in all life areas. Supporting documentation developed by waiver service providers is to be incorporated in the plan of care by the case manager. Factors to be considered when these plans are developed must include, but are not limited to, individuals' ages, levels of functioning, and preferences.

"Preauthorized" means the preauthorization agent has approved a service for initiation and reimbursement prior to the commencement of the service by the service provider.

"Primary caregiver" means the main primary person who consistently assumes the role of providing direct care and support of the individual to live successfully in the community without compensation for such care.

"Qualified developmental disabilities professional" or "QDDP" means a professional who (i) possesses at least one year of documented experience working directly with individuals who have related conditions; (ii) is one of the following: a doctor of medicine or osteopathy, a registered nurse, a provider holding at least a bachelor's degree in a human service field including, but not limited to, sociology, social work, special education, rehabilitation engineering, counseling or psychology, or a provider who has documented equivalent qualifications; and (iii) possesses the required Virginia or national license, registration, or certification in accordance with his profession, if applicable.

"Related conditions" means those persons who have autism or who have a severe chronic disability that meets all of the following conditions identified in 42 CFR 435.1009:

1. It is attributable to:

a. Cerebral palsy or epilepsy; or

b. Any other condition, other than mental illness, found to be closely related to mental retardation because this condition results in impairment of general intellectual functioning or adaptive behavior similar to that of persons with mental retardation, and requires treatment or services similar to those required for these persons.

2. It is manifested before the person reaches age 22.

3. It is likely to continue indefinitely.

4. It results in substantial functional limitations in three or more of the following areas of major life activity:

a. Self-care.

b. Understanding and use of language.

c. Learning.

d. Mobility.

e. Self-direction.

f. Capacity for independent living.

"Respite care" means services provided for unpaid caregivers of eligible individuals who are unable to care for themselves and are provided on an episodic or routine basis because of the absence of or need for relief of those unpaid persons who routinely provide the care.

"Respite care provider" means a participating provider that renders services designed to prevent or reduce inappropriate institutional care by providing respite care services for unpaid caregivers of eligible individuals.

"Screening" means the process conducted by the IFDDS screening team to evaluate the medical, nursing, and social needs of individuals referred for screening and to determine eligibility for an ICF/MR level of care.

"Skilled nursing services" means nursing services (i) listed in the plan of care that do not meet home health criteria, (ii) required to prevent institutionalization, (iii) not otherwise available under the State Plan for Medical Assistance, (iv) provided within the scope of the state's Nursing Act (§ 54.1-3000 et seq. of the Code of Virginia) and Drug Control Act (§ 54.1-3400 et seq. of the Code of Virginia), and (v) provided by a registered professional nurse or by a licensed practical nurse under the supervision of a registered nurse who is licensed to practice in the state. Skilled nursing services are to be used to provide training, consultation, nurse delegation as appropriate and oversight of direct care staff as appropriate.

"Slot" means an opening or vacancy of waiver services for an individual.

"Specialized supervision" means staff presence necessary for ongoing or intermittent intervention to ensure an individual's health and safety.

"State Plan for Medical Assistance" or "the Plan" means the document containing the covered groups, covered services and their limitations, and provider reimbursement methodologies as provided for under Title XIX of the Social Security Act.

"Supporting documentation" means the specific plan of care developed by the individual and waiver service provider related solely to the specific tasks required of that service provider. Supporting documentation helps to comprise the overall plan of care for the individual, developed by the case manager and the individual.

"Supported employment" means work in settings in which persons without disabilities are typically employed. It includes training in specific skills related to paid employment and provision of ongoing or intermittent assistance and specialized supervision to enable an individual to maintain paid employment.

"Therapeutic consultation" means consultation provided by members of psychology, social work, rehabilitation engineering, behavioral analysis, speech therapy, occupational therapy, psychiatry, psychiatric clinical nursing, therapeutic recreation, or physical therapy or behavior consultation to assist individuals, parents, family members, in-home residential support, day support and any other providers of support services in implementing a plan of care.

"Transition services" means set-up expenses for individuals who are transitioning from an institution or licensed or certified provider-operated living arrangement to a living arrangement in a private residence where the person is directly responsible for his or her own living expenses. 12VAC30-120-2010 provides the service description, criteria, service units and limitations, and provider requirements for this service.

"VDH" means the Virginia Department of Health.

12VAC30-120-710. General coverage and requirements for all home and community-based waiver services.

A. Waiver service populations. Home and community-based services shall be available through a § 1915(c) waiver. Coverage shall be provided under the waiver for individuals six years of age and older with related conditions as defined in 12VAC30-120-700, including autism, who have been determined to require the level of care provided in an ICF/MR. The individual must not have a diagnosis of mental retardation as defined by the American Association on Mental Retardation (AAMR) Intellectual and Developmental Disabilities (AAIDD). Mental Retardation (MR) Waiver recipients who are six years of age on or after October 1, 2002, who are determined to not have a diagnosis of mental retardation, and who meet all IFDDS Waiver eligibility criteria, shall be eligible for and shall transfer to the IFDDS Waiver effective with their sixth birthday. Psychological evaluations confirming diagnoses must be completed less than one year prior to the child's sixth birthday. These recipients transferring from the MR Waiver will automatically be assigned a slot in the IFDDS Waiver. Such slot shall be in addition to those slots available through the screening process described in 12VAC30-120-720 B and C.

B. Covered services.

1. Covered services shall include in-home residential supports, day support, prevocational services, supported employment, personal care (both agency-directed and consumer-directed), respite care (both agency-directed and consumer-directed), assistive technology, environmental modifications, skilled nursing services, therapeutic consultation, crisis stabilization, personal emergency response systems (PERS), family/caregiver training, and companion services (both agency-directed and consumer-directed), and transition services.

2. These services shall be appropriate and medically necessary to maintain these individuals in the community. Federal waiver requirements provide that the average per capita fiscal year expenditures under the waiver must not exceed the average per capita expenditures for the level of care provided in ICFs/MR under the State Plan that would have been made had the waiver not been granted.

3. Under this § 1915(c) waiver, DMAS waives subdivision (a)(10)(B) of § 1902 of the Social Security Act related to comparability.

C. Eligibility criteria for emergency access to the waiver.

1. Subject to available funding and a finding of eligibility under 12VAC30-120-720, individuals must meet at least one of the emergency criteria of this subdivision to be eligible for immediate access to waiver services without consideration to the length of time an individual has been waiting to access services. In the absence of waiver services, the individual would not be able to remain in his home. The criteria are as follows:

a. The primary caregiver has a serious illness, has been hospitalized, or has died;

b. The individual has been determined by the DSS to have been abused or neglected and is in need of immediate waiver services;

c. The individual demonstrates behaviors that present risk to personal or public safety;

d. The individual presents extreme physical, emotional, or financial burden at home, and the family or caregiver is unable to continue to provide care; or

e. The individual lives in an institutional setting and has a viable discharge plan in place.

2. When emergency slots become available:

a. All individuals who have been found eligible for the IFDDS Waiver but have not been enrolled shall be notified by either DMAS or the individual's case manager.

b. Individuals and their family/caregivers shall be given 30 calendar days to request emergency consideration.

c. An interdisciplinary team of DMAS professionals shall evaluate the requests for emergency consideration within 10 calendar days from the 30-calendar day deadline using the emergency criteria to determine who will be assigned an emergency slot. If DMAS receives more requests than the number of available emergency slots, then the interdisciplinary team will make a decision on slot allocation based on need as documented in the request for emergency consideration. A waiting list of emergency cases will not be kept.

D. Appeals. Individual appeals shall be considered pursuant to 12VAC30-110-10 through 12VAC30-110-380. Provider appeals shall be considered pursuant to 12VAC30-10-1000 and 12VAC30-20-500 through 12VAC30-20-599.

12VAC30-120-754. Supported employment services.

A. Service description.

1. Supported employment services shall include training in specific skills related to paid employment and provision of ongoing or intermittent assistance or specialized training to enable an individual to maintain paid employment. Each supporting documentation must confirm whether supported employment services are available to the individual in vocational rehabilitation agencies through the Rehabilitation Act of 1973 or in special education services through 20 USC § 1401 of the Individuals with Disabilities Education Act (IDEA). Providers of these DRS and IDEA services cannot be reimbursed by Medicaid with the IFDDS Waiver funds. Waiver service providers are reimbursed only for the amount and type of habilitation services included in the individual's approved plan of care based on the intensity and duration of the service delivered. Reimbursement shall be limited to actual interventions by the provider of supported employment, not for the amount of time the recipient is in the supported employment environment.

2. Supported employment may be provided in one of two models. Individual supported employment is defined as intermittent support, usually provided one on one by a job coach for an individual in a supported employment position. Group supported employment is defined as continuous support provided by staff for eight or fewer individuals with disabilities in an enclave, work crew, or bench work/entrepreneurial model. The individual's assessment and plan of care must clearly reflect the individual's need for training and supports.

B. Criteria for receipt of services.

1. Only job development tasks that specifically include the individual are allowable job search activities under the IFDDS Waiver supported employment and only after determining this service is not available from DRS or IDEA.

2. In order to qualify for these services, the individual shall have a demonstrated need for training, specialized supervision, or assistance in paid employment and for whom competitive employment at or above the minimum wage is unlikely without this support and who, because of the disability, needs ongoing support, including supervision, training and transportation to perform in a work setting.

3. A functional assessment must be conducted to evaluate each individual in his work environment and related community settings.

4. The supporting documentation must document the amount of supported employment required by the individual. Service providers are reimbursed only for the amount and type of supported employment included in the plan of care based on the intensity and duration of the service delivered.

C. Service units and service limitations.

1. Supported employment for individual job placement is provided in one-hour units. This service is limited to 40 hours per week.

2. Group models of supported employment (enclaves, work crews, bench work, and entrepreneurial model of supported employment) will be billed at the unit rate according to the DMAS fee schedule.

a. One unit is 1 to 3.99 hours of service a day.

b. Two units are 4 to 6.99 or more hours of service a day.

c. Three units are 7 or more hours of service a day.

3. Supported employment services are limited to 780 units per plan of care year. If used in combination with prevocational and day support services, the combined total units for these services cannot exceed 780 units, or its equivalent under the DMAS fee schedule, per plan of care year.

4. For the individual job placement model, reimbursement of supported employment will be limited to actual documented interventions or collateral contacts by the provider, not the amount of time the individual is in the supported employment situation.

D. Provider requirements. In addition to meeting the general conditions and requirements for home and community-based care participating providers as specified in 12VAC30-120-730 and 12VAC30-120-740, supported employment providers must meet the following requirements:

1. Supported employment services shall be provided by agencies that are programs certified by CARF the Commission on Accreditation of Rehabilitation Facilities (CARF) to provide supported employment services or are DRS vendors of supported employment services.

2. Individual ineligibility for supported employment services through DRS or IDEA must be documented in the individual's record, as applicable. If the individual is eligible ineligible to receive services through the Individuals with Disabilities Education Act IDEA, documentation is required only for lack of DRS funding. Acceptable documentation would include a copy of a letter from DRS or the local school system or a record of a phone telephone call (name, date, person contacted) documented in the case manager's case notes, Consumer Profile/Social assessment or on the supported employment supporting documentation. Unless the individual's circumstances change, the original verification may be forwarded into the current record or repeated on the supporting documentation or revised Social Assessment on an annual basis.

3. Supporting documentation and ongoing documentation consistent with licensing regulations, if a DMHMRSAS licensed program.

4. For non-DMHMRSAS programs certified as supported employment programs, there must be supporting documentation that contains, at a minimum, the following elements:

a. The individual's strengths, desired outcomes, required/desired supports and training needs;

b. The individual's goals and, for a training goal, a sequence of measurable objectives to meet the above identified outcomes;

c. Services to be rendered and the frequency of services to accomplish the above goals and objectives;

d. All entities that will provide the services specified in the statement of services;

e. A timetable for the accomplishment of the individual's goals and objectives;

f. The estimated duration of the individual's needs for services; and

g. Entities responsible for the overall coordination and integration of the services specified in the plan of care.

5. Documentation must confirm the individual's attendance, the amount of time the individual spent in services, and must provide specific information regarding the individual's response to various settings and supports as agreed to in the supporting documentation objectives. Assessment results should be available in at least a daily note or weekly summary.

6. The provider must review the supporting documentation with the individual, and this written review submitted to the case manager, at least semi-annually, with goals, objectives and activities modified as appropriate. For the annual review and in cases where the plan of care is modified, the plan of care must be reviewed with the individual or his family/caregiver, as appropriate.

7. In instances where supported employment staff are required to ride with the individual to and from supported employment activities, the supported employment staff time may be billed for supported employment provided that the billing for this time does not exceed 25% of the total time spent in supported employment for that day. Documentation must be maintained to verify that billing supported employment staff coverage during transportation does not exceed 25% of the total time spent in supported employment for that day.

8. There must be a copy of the completed DMAS-122 form in the record. Providers must clearly document efforts to obtain the DMAS-122 form from the case manager.

12VAC30-120-758. Environmental modifications.

A. Service description. Environmental modifications shall be defined as those physical adaptations to the individual's primary home or primary vehicle used by the individual, documented in the individual's plan of care, that are necessary to ensure the health, welfare, and safety of the individual, or that enable the individual to function with greater independence in the primary home and, without which, the individual would require institutionalization. Such adaptations may include the installation of ramps and grab-bars, widening of doorways, modification of bathroom facilities, or installation of specialized electrical and plumbing systems that are necessary to accommodate the medical equipment and supplies that are necessary for the welfare of the individual. Excluded are those adaptations or improvements to the home that are of general utility and are not of direct medical or remedial benefit to the individual, such as carpeting, roof repairs, central air conditioning, etc. Adaptations that add to the total square footage of the home shall be excluded from this benefit, except when necessary to complete an adaptation, as determined by DMAS or its designated agent. All services shall be provided in the individual's primary home in accordance with applicable state or local building codes. All modifications must be prior authorized by the prior authorization agent. Modifications may be made to a vehicle if it is the primary vehicle being used by the individual. This service does not include the purchase of vehicles.

B. Criteria. In order to qualify for these services, the individual must have a demonstrated need for equipment or modifications of a remedial or medical benefit offered in an individual's primary home, primary vehicle used by the individual, community activity setting, or day program to specifically improve the individual's personal functioning. This service shall encompass those items not otherwise covered in the State Plan for Medical Assistance or through another program. Environmental modifications shall be covered in the least expensive, most cost-effective manner. For enrollees in the Acquired Immunodeficiency Syndrome (AIDS) waiver (12VAC30-120-140 through 12VAC30-120-201) or the Elderly or Disabled with Consumer Direction (EDCD) waiver (12VAC30-120-900 through 12VAC30-120-980), environmental modification services shall be available only to those AIDS and EDCD enrollees who are also enrolled in the Money Follows the Person demonstration.

C. Service units and service limitations. Environmental modifications shall be available to individuals who are receiving case management services in addition to at least one other waiver service. To receive environmental modifications in the EDCD waiver, the individual must be receiving at least one other waiver service. To receive environmental modifications in the IFDDS waiver, the individual must be receiving case management services and at least one other waiver service. A maximum limit of $5,000 may be reimbursed per plan of care or calendar year, as appropriate to the waiver in which the individual is enrolled. Costs for environmental modifications shall not be carried over from year to year. All environmental modifications must be prior authorized by the prior authorization agent prior to billing. Modifications shall not be used to bring a substandard dwelling up to minimum habitation standards. Also excluded are modifications that are reasonable accommodation requirements of the Americans with Disabilities Act, the Virginians with Disabilities Act, and the Rehabilitation Act.

Case managers or transition coordinators must, upon completion of each modification, meet face-to-face with the individual and his family/caregiver, as appropriate, to ensure that the modification is completed satisfactorily and is able to be used by the individual.

D. Provider requirements. In addition to meeting the general conditions and requirements for home and community-based waiver services participating providers as specified in 12VAC30-120-160, 12VAC30-120-730 and, 12VAC30-120-740, and 12VAC30-120-930, as appropriate, environmental modifications must be provided in accordance with all applicable state or local building codes by contractors who have a provider agreement with DMAS. Providers may not be spouses or parents of the individual. Modifications must be completed within the plan of care or the calendar year in which the modification was authorized, as appropriate to the waiver in which the individual is enrolled.

12VAC30-120-762. Assistive technology.

A. Service description. Assistive technology (AT) is available to recipients who are receiving at least one other waiver service and may be provided in a residential or nonresidential setting. Assistive technology (AT) AT is the specialized medical equipment and supplies, including those devices, controls, or appliances, specified in the plan of care, but not available under the State Plan for Medical Assistance, that enable individuals to increase their abilities to perform activities of daily living, or to perceive, control, or communicate with the environment in which they live. This service also includes items necessary for life support, ancillary supplies, and equipment necessary to the proper functioning of such items.

B. Criteria. In order to qualify for these services, the individual must have a demonstrated need for equipment or modification for remedial or direct medical benefit primarily in an individual's primary home, primary vehicle used by the individual, community activity setting, or day program to specifically serve to improve the individual's personal functioning. This shall encompass those items not otherwise covered under the State Plan for Medical Assistance. Assistive technology shall be covered in the least expensive, most cost-effective manner. For enrollees in the Acquired Immunodeficiency Syndrome (AIDS) waiver (12VAC30-120-140 through 12VAC30-120-201) or the Elderly or Disabled with Consumer Direction (EDCD) waiver (12VAC30-120-900 through 12VAC30-120-980), assistive technology services shall be available only to those AIDS and EDCD enrollees who are also enrolled in the Money Follows the Person demonstration.

C. Service units and service limitations. Assistive technology (AT) AT is available to individuals receiving at least one other waiver service and may be provided in the individual's home or community setting. A maximum limit of $5,000 may be reimbursed per plan of care year or the calendar year, as appropriate to the waiver in which the individual is enrolled or calendar year, as appropriate to the waiver being received. Costs for assistive technology cannot be carried over from year to year and must be preauthorized each plan of care year. AT will not be approved for purposes of convenience of the caregiver/provider or restraint of the individual. An independent, professional consultation must be obtained from qualified professionals who are knowledgeable of that item for each AT request prior to approval by the prior authorization agent, and may include training on such AT by the qualified professional. All assistive technology AT must be prior authorized by the prior authorization agent prior to billing. Also excluded are modifications that are reasonable accommodation requirements of the Americans with Disabilities Act, the Virginians with Disabilities Act, and the Rehabilitation Act.

D. Provider requirements. In addition to meeting the general conditions and requirements for home and community-based care participating providers as specified in 12VAC30-120-160, 12VAC30-120-730 and, 12VAC30-120-740, assistive technology and 12VAC30-120-930, AT shall be provided by providers having a current provider participation agreement with DMAS as durable medical equipment and supply providers. Independent, professional consultants include speech/language therapists, physical therapists, occupational therapists, physicians, behavioral therapists, certified rehabilitation specialists, or rehabilitation engineers. Providers that supply assistive technology AT for an individual may not perform assessment/consultation, write specifications, or inspect the assistive technology AT for that individual. Providers of services may not be spouses or parents of the individual. AT must be delivered within the plan of care year, or within a year from the start date of the authorization, as appropriate to the waiver, in which the individual is enrolled.

12VAC30-120-770. Consumer-directed model of service delivery.

A. Criteria.

1. The IFDDS Waiver has three services, companion, personal care, and respite services, that may be provided through a consumer-directed model.

2. Individuals who are eligible for consumer-directed services must have the capability to hire and, train, and fire their consumer-directed employees and supervise the employee's work performance. If an individual is unable to direct his own care or is under 18 years of age, a family/caregiver may serve as the employer on behalf of the individual.

3. Responsibilities as employer. The individual, or if the individual is unable, then a family caregiver, is the employer in this service and is responsible for hiring, training, supervising, and firing employees. Specific duties include checking references of employees, determining that employees meet basic qualifications, training employees, supervising the employees' performance, and submitting timesheets to the fiscal agent on a consistent and timely basis. The individual or his family/caregiver, as appropriate, must have an emergency back-up plan in case the employee does not show up for work.

4. DMAS shall contract for the services of a fiscal agent for consumer-directed personal care, companion, and respite care services. The fiscal agent will be paid by DMAS to perform certain tasks as an agent for the individual/employer who is receiving consumer-directed services. The fiscal agent will handle responsibilities for the individual for employment taxes. The fiscal agent will seek and obtain all necessary authorizations and approvals of the Internal Revenue Services in order to fulfill all of these duties.

5. Individuals choosing consumer-directed services must receive support from a CD services facilitator. Services facilitators assist the individual or his family/caregiver, as appropriate, as they become employers for consumer-directed services. This function includes providing the individual or his family/caregiver, as appropriate, with management training, review and explanation of the Employee Management Manual, and routine visits to monitor the employment process. The CD services facilitator assists the individual/employer with employer issues as they arise. The services facilitator meeting the stated qualifications may also complete the assessments, reassessments, and related supporting documentation necessary for consumer-directed services if the individual or his family/caregiver, as appropriate, chooses for the CD services facilitator to perform these tasks rather than the case manager. Services facilitation services are provided on an as-needed basis as determined by the individual, family/caregiver, and CD services facilitator. This must be documented in the supporting documentation for consumer-directed services and the services facilitation provider bills accordingly. If an individual enrolled in consumer-directed services has a lapse in consumer-directed services for more than 60 consecutive calendar days, the case manager must notify DMAS so that consumer-directed services may be discontinued and the option given to change to agency-directed services.

B. Provider qualifications. In addition to meeting the general conditions and requirements for home and community-based care participating providers as specified in 12VAC30-120-730 and 12VAC30-120-740, services facilitators providers must meet the following qualifications:

1. To be enrolled as a Medicaid CD services facilitation provider and maintain provider status, the CD services facilitation provider must operate from a business office and have sufficient qualified staff who will function as CD services facilitators to perform the service facilitation and support activities as required. It is preferred that the employee of the CD services facilitation provider possess a minimum of an undergraduate degree in a human services field or be a registered nurse currently licensed to practice in the Commonwealth. In addition, it is preferable that the CD services facilitator has two years of satisfactory experience in the human services field working with individuals with related conditions.

2. The CD services facilitator must possess a combination of work experience and relevant education which indicates possession of the following knowledge, skills, and abilities. Such knowledge, skills and abilities must be documented on the application form, found in supporting documentation, or be observed during the job interview. Observations during the interview must be documented. The knowledge, skills, and abilities include:

a. Knowledge of:

(1) Various long-term care program requirements, including nursing home, ICF/MR, and assisted living facility placement criteria, Medicaid waiver services, and other federal, state, and local resources that provide personal care services;

(2) DMAS consumer-directed services requirements, and the administrative duties for which the individual will be responsible;

(3) Interviewing techniques;

(4) The individual's right to make decisions about, direct the provisions of, and control his consumer-directed services, including hiring, training, managing, approving time sheets, and firing an employee;

(5) The principles of human behavior and interpersonal relationships; and

(6) General principles of record documentation.

(7) For CD services facilitators who also conduct assessments and reassessments, the following is also required. Knowledge of:

(a) Types of functional limitations and health problems that are common to different disability types and the aging process as well as strategies to reduce limitations and health problems;

(b) Physical assistance typically required by people with developmental disabilities, such as transferring, bathing techniques, bowel and bladder care, and the approximate time those activities normally take;

(c) Equipment and environmental modifications commonly used and required by people with developmental disabilities that reduces the need for human help and improves safety;

(d) Conducting assessments (including environmental, psychosocial, health, and functional factors) and their uses in care planning.

b. Skills in:

(1) Negotiating with individuals or their family/caregivers, as appropriate, and service providers;

(2) Observing, recording, and reporting behaviors;

(3) Identifying, developing, or providing services to persons with developmental disabilities; and

(4) Identifying services within the established services system to meet the individual's needs.

c. Abilities to:

(1) Report findings of the assessment or onsite visit, either in writing or an alternative format for persons who have visual impairments;

(2) Demonstrate a positive regard for individuals and their families;

(3) Be persistent and remain objective;

(4) Work independently, performing position duties under general supervision;

(5) Communicate effectively, orally and in writing;

(6) Develop a rapport and communicate with different types of persons from diverse cultural backgrounds; and

(7) Interview.

3. If the CD services facilitator is not an RN, the CD services facilitator must inform the primary health care provider that services are being provided and request skilled nursing or other consultation as needed.

4. Initiation of services and service monitoring.

a. If the services facilitator has responsibility for individual assessments and reassessments, these must be conducted as specified in 12VAC30-120-766 and 12VAC30-120-776.

b. Management training.

(1) The CD services facilitation provider must make an initial visit with the individual or his family/caregiver, as appropriate, to provide management training. The initial management training is done only once upon the individual's entry into the service. If an individual served under the waiver changes CD services facilitation providers, the new CD services facilitator must bill for a regular management training in lieu of initial management training.

(2) After the initial visit, two routine visits must occur within 60 days of the initiation of care or the initial visit to monitor the employment process.

(3) For personal care services, the CD services facilitation provider will continue to monitor on an as needed basis, not to exceed a maximum of one routine visit every 30 calendar days but no less than the minimum of one routine visit every 90 calendar days per individual. After the initial visit, the CD services facilitator will periodically review the utilization of companion services at a minimum of every six months and for respite services, either every six months or upon the use of 300 respite care hours, whichever comes first.

5. The CD services facilitator must be available to the individual or his family/caregiver, as appropriate, by telephone during normal business hours, have voice mail capability, and return phone calls within 24 hours or have an approved back-up CD services facilitator.

6. The CD services fiscal contractor for DMAS must submit a criminal record check within 15 calendar days of employment pertaining to the consumer-directed employees on behalf of the individual or family/caregiver and report findings of the criminal record check to the individual or his family/caregiver, as appropriate.

7. The CD services facilitator shall verify bi-weekly timesheets signed by the individual or his family caregiver, as appropriate, and the employee to ensure that the number of plan of care approved hours are not exceeded. If discrepancies are identified, the CD services facilitator must contact the individual to resolve discrepancies and must notify the fiscal agent. If an individual is consistently being identified as having discrepancies in his timesheets, the CD services facilitator must contact the case manager to resolve the situation.

8. Consumer-directed employee registry. The CD services facilitator must maintain a consumer-directed employee registry, updated on an ongoing basis.

9. Required documentation in individuals' records. CD services facilitators responsible for individual assessment and reassessment must maintain records as described in 12VAC30-120-766 and 12VAC30-120-776. For CD services facilitators conducting management training, the following documentation is required in the individual's record:

a. All copies of the plan of care, all supporting documentation related to consumer-directed services, and all DMAS-122 forms.

b. CD services facilitator's notes recorded and dated at the time of service delivery.

c. All correspondence to the individual, others concerning the individual, and to DMAS.

d. All training provided to the consumer-directed employees on behalf of the individual or his family/caregiver, as appropriate.

e. All management training provided to the individuals or his family/caregivers, as appropriate, including the responsibility for the accuracy of the timesheets.

f. All documents signed by the individual or his family/caregiver, as appropriate, that acknowledge the responsibilities of the services.

Part IX
Elderly or Disabled with Consumer Direction Waiver

12VAC30-120-900. Definitions.

The following words and terms when used in this part shall have the following meanings unless the context clearly indicates otherwise:

"Activities of daily living" or "ADLs" means tasks such as bathing, dressing, toileting, transferring, and eating/feeding. An individual's degree of independence in performing these activities is a part of determining appropriate level of care and service needs.

"Adult day health care center" or "ADHC" means a DMAS-enrolled provider that offers a community-based day program providing a variety of health, therapeutic, and social services designed to meet the specialized needs of those elderly and disabled individuals at risk of placement in a nursing facility. The ADHC must be licensed by DSS as an ADHC.

"Adult day health care services" means services designed to prevent institutionalization by providing participants with health, maintenance, and coordination of rehabilitation services in a congregate daytime setting.

"Agency-directed services" means services provided by a personal care agency.

"Americans with Disabilities Act" or "ADA" means the United States Code pursuant to 42 USC § 12101 et seq.

"Appeal" means the process used to challenge adverse actions regarding services, benefits, and reimbursement provided by Medicaid pursuant to 12VAC30-110 and 12VAC30-20-500 through 12VAC30-20-560.

"Assistive technology" means specialized medical equipment and supplies including those devices, controls, or appliances specified in the plan of care but not available under the State Plan for Medical Assistance that enable individuals to increase their abilities to perform activities of daily living, or to perceive, control, or communicate with the environment in which they live, or that are necessary to the proper functioning of the specialized equipment. This service shall be available only to those EDCD waiver enrollees who are participants in the Money Follows the Person demonstration.

"Barrier crime" means those crimes as defined at § 32.1-162.9:1 of the Code of Virginia.

"CMS" means the Centers for Medicare and Medicaid Services, which is the unit of the U.S. Department of Health and Human Services that administers the Medicare and Medicaid programs.

"Cognitive impairment" means a severe deficit in mental capability that affects an individual's areas of functioning such as thought processes, problem solving, judgment, memory, or comprehension that interferes with such things as reality orientation, ability to care for self, ability to recognize danger to self or others, or impulse control.

"Consumer-directed services" means services for which the individual or family/caregiver is responsible for hiring, training, supervising, and firing of the personal care aide.

"Consumer-directed (CD) services facilitator" or "facilitator" means the DMAS-enrolled provider who is responsible for supporting the individual and family/caregiver by ensuring the development and monitoring of the Consumer-Directed Services Plan of Care, providing employee management training, and completing ongoing review activities as required by DMAS for consumer-directed personal care and respite services.

"Designated preauthorization contractor" means DMAS or the entity that has been contracted by DMAS to perform preauthorization of services.

"Direct marketing" means either (i) conducting either directly or indirectly door-to-door, telephonic, or other "cold call" marketing of services at residences and provider sites; (ii) using direct mailing; (iii) paying "finders fees"; (iv) offering financial incentives, rewards, gifts, or special opportunities to eligible individuals or family/caregivers as inducements to use the providers' services; (v) providing continuous, periodic marketing activities to the same prospective individual or family/caregiver, for example, monthly, quarterly, or annual giveaways as inducements to use the providers' services; or (vi) engaging in marketing activities that offer potential customers rebates or discounts in conjunction with the use of the providers' services or other benefits as a means of influencing the individual's or family/caregiver's use of the providers' services.

"DMAS" means the Department of Medical Assistance Services.

"DMAS staff" means persons employed by the Department of Medical Assistance Services.

"DRS" means the Department of Rehabilitative Services.

"DSS" means the Department of Social Services.

"Elderly or Disabled with Consumer Direction Waiver" or "EDCD waiver" means the CMS-approved waiver that covers a range of community support services offered to individuals who are elderly or disabled who would otherwise require a nursing facility level of care.

"Environmental modifications" means physical adaptations to a house, place of residence, primary vehicle or work site, when the work site modification exceeds reasonable accommodation requirements of the Americans with Disabilities Act (42 USC § 1201 et seq.), necessary to ensure the individuals' health and safety or enable functioning with greater independence when the adaptation is not being used to bring a substandard dwelling up to minimum habitation standards and is of direct medical or remedial benefit to individuals. 12VAC30-120-758 provides the service description, criteria, service units and limitations, and provider requirements for this service. This service shall be available only to those EDCD waiver enrollees who are participants in the Money Follows the Person demonstration.

"Fiscal agent" means an agency or division within DMAS or contracted by DMAS to handle employment, payroll, and tax responsibilities on behalf of individuals who are receiving consumer-directed personal care services and respite services.

"Home and community-based waiver services" or "waiver services" means the range of community support services approved by the CMS pursuant to § 1915(c) of the Social Security Act to be offered to persons who are elderly or disabled who would otherwise require the level of care provided in a nursing facility. DMAS or the designated preauthorization contractor shall only give preauthorization for medically necessary Medicaid reimbursed home and community care.

"Individual" means the person receiving the services established in these regulations.

"Instrumental activities of daily living" or "IADLs" means tasks such as meal preparation, shopping, housekeeping and laundry. An individual's degree of independence in performing these activities is a part of determining appropriate level of care and service needs.

"Medication monitoring" means an electronic device, which is only available in conjunction with Personal Emergency Response Systems, that enables certain individuals at high risk of institutionalization to be reminded to take their medications at the correct dosages and times.

"Participating provider" means an entity that meets the standards and requirements set forth by DMAS and has a current, signed provider participation agreement with DMAS.

"Personal care agency" means a participating provider that provides personal care services.

"Personal care aide" means a person who provides personal care services.

"Personal care services" means long-term maintenance or support services necessary to enable the individual to remain at or return home rather than enter a nursing facility. Personal care services are provided to individuals in the areas of activities of daily living, access to the community, monitoring of self-administered medications or other medical needs, and the monitoring of health status and physical condition. Where the individual requires assistance with activities of daily living, and where specified in the plan of care, such supportive services may include assistance with instrumental activities of daily living. Services may be provided in home and community settings to enable an individual to maintain the health status and functional skills necessary to live in the community or participate in community activities.

"Personal emergency response system (PERS)" means an electronic device and monitoring service that enable certain individuals at high risk of institutionalization to secure help in an emergency. PERS services are limited to those individuals who live alone or are alone for significant parts of the day and who have no regular caregiver for extended periods of time, and who would otherwise require extensive routine supervision.

"PERS provider" means a certified home health or a personal care agency, a durable medical equipment provider, a hospital, or a PERS manufacturer that has the ability to provide PERS equipment, direct services (i.e., installation, equipment maintenance, and services calls), and PERS monitoring. PERS providers may also provide medication monitoring.

"Plan of care" means the written plan developed by the provider related solely to the specific services required by the individual to ensure optimal health and safety while remaining in the community.

"Preadmission screening" means the process to: (i) evaluate the functional, nursing, and social supports of individuals referred for preadmission screening; (ii) assist individuals in determining what specific services the individuals need; (iii) evaluate whether a service or a combination of existing community services are available to meet the individuals' needs; and (iv) refer individuals to the appropriate provider for Medicaid-funded nursing facility or home and community-based care for those individuals who meet nursing facility level of care.

"Preadmission Screening Committee/Team" means the entity contracted with DMAS that is responsible for performing preadmission screening pursuant to § 32.1-330 of the Code of Virginia.

"Primary caregiver" means the primary person who consistently assumes the rule of providing direct care and support of the individual to live successfully in the community without compensation for providing such care.

"Respite care agency" or "respite care facility" means a participating provider that renders respite services.

"Respite services" means those short-term personal care services provided to individuals who are unable to care for themselves because of the absence of or need for the relief of those unpaid caregivers who normally provide the care.

"State Plan for Medical Assistance" or "State Plan" means the regulations identifying the covered groups, covered services and their limitations, and provider reimbursement methodologies as provided for under Title XIX of the Social Security Act.

"Transition coordinator" means the DMAS-enrolled provider who is responsible for supporting the individual and family/caregiver, as appropriate, with the activities associated with transitioning from an institution to the community. 12VAC30-120-2000 provides the service description, criteria, service units and limitations, and provider requirements for this service.

"Transition services" means set-up expenses for individuals who are transitioning from an institution or licensed or certified provider-operated living arrangement to a living arrangement in a private residence where the person is directly responsible for his own living expenses. 12VAC30-120-2010 provides the service description, criteria, service units and limitations, and provider requirements for this service.

"Uniform Assessment Instrument" or "UAI" means the standardized multidimensional questionnaire that is completed by the Preadmission Screening Team that assesses an individual's physical health, mental health, and social and functional abilities to determine if the individual meets the nursing facility level of care.

12VAC30-120-910. General coverage and requirements for Elderly or Disabled with Consumer Direction Waiver services.

A. EDCD Waiver services populations. Home and community-based waiver services shall be available through a § 1915(c) of the Social Security Act waiver for the following Medicaid-eligible individuals who have been determined to be eligible for waiver services and to require the level of care provided in a nursing facility:

1. Individuals who are elderly as defined by § 1614 of the Social Security Act; or

2. Individuals who are disabled as defined by § 1614 of the Social Security Act.

B. Covered services.

1. Covered services shall include: adult day health care, personal care (both consumer-directed and agency-directed), respite services (both (consumer-directed, agency-directed, and facility-based), and PERS, assistive technology, environmental modifications, transition coordinator and transition services. Assistive technology and environmental modification services shall be available only to those EDCD waiver enrollees who are participants in the Money Follows the Person demonstration.

2. These services shall be medically appropriate and medically necessary to maintain the individual in the community and prevent institutionalization.

3. A recipient of EDCD Waiver services may receive personal care (agency- and consumer-directed), respite care (agency- and consumer-directed), adult day health care, transition services, transition coordination, assistive technology, environmental modifications, and PERS services in conjunction with hospice services, regardless of whether the hospice provider receives reimbursement from Medicare or Medicaid for the services covered under the hospice benefit. Services under this waiver will not be available to hospice recipients unless the hospice can document the provision of at least 21 hours per week of homemaker/home health aide services and that the recipient needs personal care-type services that exceed this amount. Assistive technology and environmental modification services shall be available only to those EDCD waiver enrollees who are participants in the Money Follows the Person demonstration.

4. Under this § 1915(c) waiver, DMAS waives §§ 1902(a)(10)(B) and (C) of the Social Security Act related to comparability of services.

12VAC30-120-920. Individual eligibility requirements.

A. The Commonwealth has elected to cover low-income families with children as described in § 1931 of the Social Security Act; aged, blind, or disabled individuals who are eligible under 42 CFR 435.121; optional categorically needy individuals who are aged and disabled who have incomes at 80% of the federal poverty level; the special home and community-based waiver group under 42 CFR 435.217; and the medically needy groups specified in 42 CFR 435.320, 435.322, 435.324, and 435.330.

1. Under this waiver, the coverage groups authorized under § 1902(a)(10)(A)(ii)(VI) of the Social Security Act will be considered as if they were institutionalized for the purpose of applying institutional deeming rules. All recipients under the waiver must meet the financial and nonfinancial Medicaid eligibility criteria and meet the institutional level of care criteria. The deeming rules are applied to waiver eligible individuals as if the individual were residing in an institution or would require that level of care.

2. Virginia shall reduce its payment for home and community-based services provided to an individual who is eligible for Medicaid services under 42 CFR 435.217 by that amount of the individual's total income (including amounts disregarded in determining eligibility) that remains after allowable deductions for personal maintenance needs, deductions for other dependents, and medical needs have been made, according to the guidelines in 42 CFR 435.735 and § 1915(c)(3) of the Social Security Act as amended by the Consolidated Omnibus Budget Reconciliation Act of 1986. DMAS will reduce its payment for home and community-based waiver services by the amount that remains after the following deductions:

a. For individuals to whom § 1924(d) applies (Virginia waives the requirement for comparability pursuant to § 1902(a)(10)(B)), deduct the following in the respective order:

(1) An amount for the maintenance needs of the individual that is equal to 165% of the SSI income limit for one individual. Working individuals have a greater need due to expenses of employment; therefore, an additional amount of income shall be deducted. Earned income shall be deducted within the following limits: (i) for individuals employed 20 hours or more per week, earned income shall be disregarded up to a maximum of both earned and unearned income up to 300% of SSI and (ii) for individuals employed at least eight but less than 20 hours per week, earned income shall be disregarded up to a maximum of both earned and unearned income up to 200% of SSI. However, in no case, shall the total amount of income (both earned and unearned) that is disregarded for maintenance exceed 300% of SSI. If the individual requires a guardian or conservator who charges a fee, the fee, not to exceed an amount greater than 5.0% of the individual's total monthly income, is added to the maintenance needs allowance. However, in no case shall the total amount of the maintenance needs allowance (basic allowance plus earned income allowance plus guardianship fees) for the individual exceed 300% of SSI. (The guardianship fee is not to exceed 5.0% of the individual's total monthly income.);

(2) For an individual with only a spouse at home, the community spousal income allowance determined in accordance with § 1924(d) of the Social Security Act;

(3) For an individual with a family at home, an additional amount for the maintenance needs of the family determined in accordance with § 1924(d) of the Social Security Act; and

(4) Amounts for incurred expenses for medical or remedial care that are not subject to payment by a third party, including Medicare and other health insurance premiums, deductibles, or coinsurance charges and necessary medical or remedial care recognized under the state law but not covered under the State Plan.

b. For individuals to whom § 1924(d) of the Social Security Act does not apply, deduct the following in the respective order:

(1) An amount for the maintenance needs of the individual that is equal to 165% of the SSI income limit for one individual. Working individuals have a greater need due to expenses of employment; therefore, an additional amount of income shall be deducted. Earned income shall be deducted within the following limits: (i) for individuals employed 20 hours or more, earned income shall be disregarded up to a maximum of 300% of SSI and (ii) for individuals employed at least eight but less than 20 hours, earned income shall be disregarded up to a maximum of 200% of SSI. However, in no case, shall the total amount of income (both earned and unearned) that is disregarded for maintenance exceed 300% of SSI. If the individual requires a guardian or conservator who charges a fee, the fee, not to exceed an amount greater than 5.0% of the individual's total monthly income, is added to the maintenance needs allowance. However, in no case shall the total amount of the maintenance needs allowance (basic allowance plus earned income allowance plus guardianship fees) for the individual exceed 300% of SSI. (The guardianship fee is not to exceed 5.0% of the individual's total monthly income.);

(2) For an individual with a family at home, an additional amount for the maintenance needs of the family that shall be equal to the medically needy income standard for a family of the same size; and

(3) Amounts for incurred expenses for medical or remedial care that are not subject to payment by a third party including Medicare and other health insurance premiums, deductibles, or coinsurance charges and necessary medical or remedial care recognized under state law but not covered under the State Plan.

B. Assessment and authorization of home and community-based services.

1. To ensure that Virginia's home and community-based waiver programs serve only Medicaid eligible individuals who would otherwise be placed in a nursing facility, home and community-based waiver services shall be considered only for individuals who are eligible for admission to a nursing facility. Home and community-based waiver services shall be the critical service to enable the individual to remain at home and in the community rather than being placed in a nursing facility.

2. The individual's eligibility for home and community-based services shall be determined by the Preadmission Screening Team after completion of a thorough assessment of the individual's needs and available support. If an individual meets nursing facility criteria, the Preadmission Screening Team shall provide the individual and family/caregiver with the choice of Elderly or Disabled with Consumer Direction Waiver services or nursing facility placement.

3. The Preadmission Screening Team shall explore alternative settings or services to provide the care needed by the individual. When Medicaid-funded home and community-based care services are determined to be the critical services necessary to delay or avoid nursing facility placement, the Preadmission Screening Team shall initiate referrals for services.

4. Medicaid will not pay for any home and community-based care services delivered prior to the individual establishing Medicaid eligibility and prior to the date of the preadmission screening by the Preadmission Screening Team and the physician signature on the Medicaid Funded Long-Term Care Services Authorization Form (DMAS-96).

5. Before Medicaid will assume payment responsibility of home and community-based services, preauthorization must be obtained from the designated preauthorization contractor on all services requiring preauthorization. Providers must submit all required information to the designated preauthorization contractor within 10 business days of initiating care or within 10 business days of receiving verification of Medicaid eligibility from the local DSS. If the provider submits all required information to the designated preauthorization contractor within 10 business days of initiating care, services may be authorized beginning from the date the provider initiated services but not preceding the date of the physician's signature on the Medicaid Funded Long-Term Care Services Authorization Form (DMAS-96). If the provider does not submit all required information to the designated preauthorization contractor within 10 business days of initiating care, the services may be authorized beginning with the date all required information was received by the designated preauthorization contractor, but in no event preceding the date of the Preadmission Screening Team physician's signature on the DMAS-96 form.

6. Once services for the individual have been authorized by the designated preauthorization contractor, the provider/services facilitator will submit a Patient Information Form (DMAS-122), along with a written confirmation of level of care eligibility from the designated preauthorization contractor, to the local DSS to determine financial eligibility for the waiver program and any patient pay responsibilities. After the provider/services facilitator has received written notification of Medicaid eligibility by DSS and written enrollment from the designated preauthorization contractor, the provider/services facilitator shall inform the individual or family/caregiver so that services may be initiated.

7. The provider/services facilitator with the most billable hours must request an updated DMAS-122 form from the local DSS annually and forward a copy of the updated DMAS-122 form to all service providers when obtained.

8. Home and community-based care services shall not be offered or provided to any individual who resides in a nursing facility, an intermediate care facility for the mentally retarded, a hospital, an assisted living facility licensed by DSS or an Adult Foster Care provider certified by DSS, that serves five or more individuals, or a group home licensed by the Department of Mental Health, Mental Retardation and Substance Abuse Services with the exception of transition coordination and transition services. Additionally, home and community-based care services shall not be provided to any individual who resides outside of the physical boundaries of the Commonwealth, with the exception of brief periods of time as approved by DMAS or the designated preauthorization contractor. Brief periods of time may include, but are not necessarily restricted to, vacation or illness.

9. Certain home and community-based services shall not be available to individuals residing in an assisted living facility licensed by DSS that serves four individuals. These services are: respite, PERS, environmental modifications and transition services. Personal care services are limited to five hours per day of ADL care.

C. Appeals. Recipient appeals shall be considered pursuant to 12VAC30-110-10 through 12VAC30-110-380. Provider appeals shall be considered pursuant to 12VAC30-10-1000 and 12VAC30-20-500 through 12VAC30-20-560.

12VAC30-120-970. Personal emergency response system (PERS).

A. Service description. PERS is a service that monitors individual safety in the home and provides access to emergency assistance for medical or environmental emergencies through the provision of a two-way voice communication system that dials a 24-hour response or monitoring center upon activation and via the individual's home telephone line. PERS may also include medication monitoring devices.

B. Standards for PERS equipment. All PERS equipment must be approved by the Federal Communications Commission and meet the Underwriters' Laboratories, Inc. (UL) safety standard Number 1635 for digital alarm communicator system units and Number 1637 for home health care signaling equipment. The UL listing mark on the equipment will be accepted as evidence of the equipment's compliance with such standard. The PERS device must be automatically reset by the response center after each activation, ensuring that subsequent signals can be transmitted without requiring manual reset by the recipient.

C. Criteria. PERS services are limited to those individuals ages 14 and older who live alone or are alone for significant parts of the day and who have no regular caregiver for extended periods of time and who would otherwise require extensive routine supervision. PERS may only be provided in conjunction with personal care (agency- or consumer-directed), respite (agency- or consumer-directed), or adult day health care. An individual may not receive PERS if he has a cognitive impairment as defined in 12VAC30-120-900.

1. PERS can be authorized when there is no one else, other than the individual, in the home who is competent and continuously available to call for help in an emergency. If the individual's caregiver has a business in the home, such as, but not limited to, a day care center, PERS will only be approved if the individual is evaluated as being dependent in the categories of "Behavior Pattern" and "Orientation" on the Uniform Assessment Instrument (UAI).

2. Medication monitoring units must be physician ordered. In order to receive medication monitoring services, an individual must also receive PERS services. The physician orders must be maintained in the individual's file.

D. Services units and services limitations.

1. A unit of service shall include administrative costs, time, labor, and supplies associated with the installation, maintenance, adjustments, and monitoring of the PERS. A unit of service equals the one-month rental of PERS, the price of which is set by DMAS. The one-time installation of the unit includes installation, account activation, and individual and caregiver instruction. The one-time installation fee shall also include the cost of the removal of the PERS equipment.

2. PERS service must be capable of being activated by a remote wireless device and be connected to the individual's telephone line. The PERS console unit must provide hands-free voice-to-voice communication with the response center. The activating device must be waterproof, automatically transmit to the response center an activator low battery alert signal prior to the battery losing power, and be able to be worn by the individual.

3. In cases where medication monitoring units must be filled by the provider, the person filling the unit must be a registered nurse, a licensed practical nurse, or a licensed pharmacist. The units can be refilled every 14 days. There must be documentation of this in the individual's record.

E. Provider requirements. In addition to meeting the general conditions and requirements for home and community-based waiver participating providers as specified in 12VAC30-120-80, 12VAC30-120-160, and 12VAC30-120-930, PERS providers must also meet the following qualifications and requirements:

1. A PERS provider must be either a personal care agency, a durable medical equipment provider, a hospital, a licensed home health provider, or a PERS manufacturer. All such providers shall have the ability to provide PERS equipment, direct services (i.e., installation, equipment maintenance, and service calls), and PERS monitoring;

2. The PERS provider must provide an emergency response center with fully trained operators who are capable of (i) receiving signals for help from an individual's PERS equipment 24 hours a day, 365 or 366 days per year as appropriate; (ii) determining whether an emergency exists; and (iii) notifying an emergency response organization or an emergency responder that the PERS individual needs emergency help;

3. A PERS provider must comply with all applicable Virginia statutes, all applicable regulations of DMAS, and all other governmental agencies having jurisdiction over the services to be performed;

4. The PERS provider has the primary responsibility to furnish, install, maintain, test, and service the PERS equipment, as required, to keep it fully operational. The provider shall replace or repair the PERS device within 24 hours of the individual's notification of a malfunction of the console unit, activating devices, or medication monitoring unit and shall provide temporary equipment while the original equipment is being repaired;

5. The PERS provider must properly install all PERS equipment into a PERS individual's functioning telephone line within seven days of the request unless there is appropriate documentation of why this timeframe cannot be met. The PERS provider must furnish all supplies necessary to ensure that the system is installed and working properly. The PERS provider must test the PERS device monthly, or more frequently if needed, to ensure that the device is fully operational;

6. The PERS installation shall include local seize line circuitry, which guarantees that the unit will have priority over the telephone connected to the console unit should the telephone be off the hook or in use when the unit is activated;

7. A PERS provider must maintain a data record for each PERS individual at no additional cost to DMAS or the individual. The record must document all of the following:

a. Delivery date and installation date of the PERS;

b. Individual/caregiver signature verifying receipt of the PERS device;

c. Verification by a test that the PERS device is operational, monthly or more frequently as needed;

d. Updated and current individual responder and contact information, as provided by the individual or the individual's caregiver; and

e. A case log documenting the individual's utilization of the system, all contacts, and all communications with the individual, caregiver, and responders;

8. The PERS provider must have backup monitoring capacity in case the primary system cannot handle incoming emergency signals;

9. All PERS equipment must be approved by the Federal Communications Commission and meet the Underwriters' Laboratories, Inc. (UL) Safety Standard Number 1635 for digital alarm communicator system units and Safety Standard Number 1637 for home health care signaling equipment. The UL listing mark on the equipment will be accepted as evidence of the equipment's compliance with such standard. The PERS device must be automatically reset by the response center after each activation, ensuring that subsequent signals can be transmitted without requiring a manual reset by the individual;

10. A PERS provider must furnish education, data, and ongoing assistance to DMAS and the designated preauthorization contractor to familiarize staff with the services, allow for ongoing evaluation and refinement of the program, and instruct the individual, caregiver, and responders in the use of the PERS services;

11. The emergency response activator must be activated either by breath, by touch, or by some other means, and must be usable by individuals who are visually or hearing impaired or physically disabled. The emergency response communicator must be capable of operating without external power during a power failure at the individual's home for a minimum period of 24 hours and automatically transmit a low battery alert signal to the response center if the backup battery is low. The emergency response console unit must also be able to self-disconnect and redial the backup monitoring site without the individual resetting the system in the event it cannot get its signal accepted at the response center;

12. PERS providers must be capable of continuously monitoring and responding to emergencies under all conditions, including power failures and mechanical malfunctions. It is the PERS provider's responsibility to ensure that the monitoring agency and the monitoring agency's equipment meets the following requirements. The PERS provider must be capable of simultaneously responding to multiple signals for help from individuals' PERS equipment. The PERS provider's equipment must include the following:

a. A primary receiver and a backup receiver, which must be independent and interchangeable;

b. A backup information retrieval system;

c. A clock printer, which must print out the time and date of the emergency signal, the PERS individual's identification code, and the emergency code that indicates whether the signal is active, passive, or a responder test;

d. A backup power supply;

e. A separate telephone service;

f. A toll-free number to be used by the PERS equipment in order to contact the primary or backup response center; and

g. A telephone line monitor, which must give visual and audible signals when the incoming telephone line is disconnected for more than 10 seconds;

13. The PERS provider must maintain detailed technical and operation manuals that describe PERS elements, including the installation, functioning, and testing of PERS equipment; emergency response protocols; and recordkeeping and reporting procedures;

14. The PERS provider shall document and furnish within 30 days of the action taken a written report for each emergency signal that results in action being taken on behalf of the individual. This excludes test signals or activations made in error. This written report shall be furnished to the personal care provider, the respite care provider, the CD services facilitation provider, the transition coordinator, case manager, as appropriate to the waiver in which the individual is enrolled or, in cases where the individual only receives ADHC services, to the ADHC provider;

15. The PERS provider is prohibited from performing any type of direct marketing activities to Medicaid individuals; and

16. The PERS provider must obtain and keep on file a copy of the most recently completed Patient Information form (DMAS-122). Until the PERS provider obtains a copy of the DMAS-122 form, the PERS provider must clearly document efforts to obtain the completed DMAS-122 form from the personal care provider, respite care provider, the CD services facilitation provider, the transition coordinator, the case manager, or the ADHC provider, as appropriate to the waiver in which the individual is enrolled.

Part X
Day Support Waiver for Individuals with Mental Retardation

12VAC30-120-1500. Definitions.

The following words and terms when used in this part shall have the following meanings unless the context clearly indicates otherwise:

"Appeal" means the process used to challenge adverse actions regarding services, benefits, and reimbursement provided by Medicaid pursuant to 12VAC30-110 and 12VAC30-20-500 through 12VAC30-20-560.

"Behavioral health authority" or "BHA" means the local agency, established by a city or county under Chapter 6 (§ 37.2-600 et seq.) of Title 37.2 of the Code of Virginia, that plans, provides, and evaluates mental health, mental retardation, and substance abuse services in the locality that it serves.

"Case management" means the assessing and planning of services; linking the individual to services and supports identified in the consumer service plan; assisting the individual directly for the purpose of locating, developing or obtaining needed services and resources; coordinating services and service planning with other agencies and providers involved with the individual; enhancing community integration; making collateral contacts to promote the implementation of the consumer service plan and community integration; monitoring to assess ongoing progress and ensuring services are delivered; and education and counseling that guides the individual and develops a supportive relationship that promotes the consumer service plan.

"Case manager" means the individual who performs case management services on behalf of the community services board or behavioral health authority, and who possesses a combination of mental retardation work experience and relevant education that indicates that the individual possesses the knowledge, skills and abilities as established by the Department of Medical Assistance Services in 12VAC30-50-450.

"CMS" means the Centers for Medicare and Medicaid Services, which is the unit of the federal Department of Health and Human Services that administers the Medicare and Medicaid programs.

"Community services board" or "CSB" means the local agency, established by a city or county or combination of counties or cities under Chapter 5 (§ 37.2-500 et seq.) of Title 37.2 of the Code of Virginia, that plans, provides, and evaluates mental health, mental retardation, and substance abuse services in the jurisdiction or jurisdictions it serves.

"Comprehensive assessment" means the gathering of relevant social, psychological, medical, and level of care information by the case manager and is used as a basis for the development of the consumer service plan.

"Consumer service plan" or "CSP" means documents addressing needs in all life areas of individuals who receive Day Support Waiver services, and is comprised of individual service plans as dictated by the individual's health care and support needs. The case manager incorporates the individual service plans in the CSP.

"Date of need" means the date of the initial eligibility determination assigned to reflect that the individual is diagnostically and functionally eligible for the waiver and is willing to begin services within 30 days. The date of need is not changed unless the person is subsequently found ineligible or withdraws their request for services.

"Day support services" means training, assistance, and specialized supervision in the acquisition, retention, or improvement of self-help, socialization, and adaptive skills, which typically take place outside the home in which the individual resides. Day support services shall focus on enabling the individual to attain or maintain his maximum functional level.

"Day Support Waiver for Individuals with Mental Retardation" or "Day Support Waiver" means the program that provides day support, prevocational services, and supported employment to individuals on the Mental Retardation Waiver waiting list who have been assigned a Day Support Waiver slot.

"DMAS" means the Department of Medical Assistance Services.

"DMAS staff" means persons employed by the Department of Medical Assistance Services.

"DMHMRSAS" means the Department of Mental Health, Mental Retardation and Substance Abuse Services.

"DMHMRSAS staff" means persons employed by the Department of Mental Health, Mental Retardation and Substance Abuse Services.

"DRS" means the Department of Rehabilitative Services.

"DSS" means the Department of Social Services.

"Enroll" means that the individual has been determined by the case manager to meet the eligibility requirements for the Day Support Waiver and DMHMRSAS has verified the availability of a Day Support Waiver slot for that individual, and DSS has determined the individual's Medicaid eligibility for home and community-based services.

"EPSDT" means the Early Periodic Screening, Diagnosis and Treatment program administered by DMAS for children under the age of 21 according to federal guidelines that prescribe preventive and treatment services for Medicaid-eligible children as defined in 12VAC30-50-130.

"Home and community-based waiver services" or "waiver services" means the range of community support services approved by the Centers for Medicare and Medicaid Services (CMS) pursuant to § 1915(c) of the Social Security Act to be offered to persons with mental retardation who would otherwise require the level of care provided in an Intermediate Care Facility for the Mentally Retarded (ICF/MR).

"Individual" means the person receiving the services or evaluations established in these regulations.

"Individual service plan" or "ISP" means the service plan related solely to the specific waiver service. Multiple ISPs help to comprise the overall consumer service plan.

"Intermediate Care Facility for the Mentally Retarded" or "ICF/MR" means a facility or distinct part of a facility certified by the Virginia Department of Health as meeting the federal certification regulations for an intermediate care facility for the mentally retarded and persons with related conditions. These facilities must address the total needs of the residents, which include physical, intellectual, social, emotional, and habilitation, and must provide active treatment.

"Mental retardation" or "MR" means mental retardation a disability as defined by the American Association on Mental Retardation (AAMR) Intellectual and Developmental Disabilities (AAIDD).

"Participating provider" means an entity that meets the standards and requirements set forth by DMAS and DMHMRSAS, and has a current, signed provider participation agreement with DMAS.

"Preauthorized" means that an individual service has been approved by DMHMRSAS prior to commencement of the service by the service provider for initiation and reimbursement of services.

"Prevocational services" means services aimed at preparing an individual for paid or unpaid employment, but are not job-task oriented. Prevocational services are provided to individuals who are not expected to be able to join the general work force without supports or to participate in a transitional sheltered workshop within one year of beginning waiver services (excluding supported employment programs). The services do not include activities that are specifically job-task oriented but focus on concepts such as accepting supervision, attendance, task completion, problem solving and safety. Compensation, if provided, is less than 50% of the minimum wage.

"Slot" means an opening or vacancy of waiver services for an individual.

"State Plan for Medical Assistance" or "Plan" means the Commonwealth's legal document approved by CMS identifying the covered groups, covered services and their limitations, and provider reimbursement methodologies as provided for under Title XIX of the Social Security Act.

"Supported employment" means work in settings in which persons without disabilities are typically employed. It includes training in specific skills related to paid employment and the provision of ongoing or intermittent assistance and specialized supervision to enable an individual with mental retardation to maintain paid employment.

12VAC30-120-1550. Services: day support services, prevocational services and supported employment services.

A. Service descriptions.

1. Day support means training, assistance, and specialized supervision in the acquisition, retention, or improvement of self-help, socialization, and adaptive skills, which typically take place outside the home in which the individual resides. Day support services shall focus on enabling the individual to attain or maintain his maximum functional level.

2. Prevocational services means services aimed at preparing an individual for paid or unpaid employment, but are not job-task oriented. Prevocational services are provided to individuals who are not expected to be able to join the general work force without supports or to participate in a transitional sheltered workshop within one year of beginning waiver services (excluding supported employment programs). The services do not include activities that are specifically job-task oriented but focus on concepts such as accepting supervision, attendance, task completion, problem solving and safety. Compensation, if provided, is less than 50% of the minimum wage.

3. Supported employment services are provided in work settings where persons without disabilities are employed. It is especially designed for individuals with developmental disabilities, including individuals with mental retardation, who face severe impediments to employment due to the nature and complexity of their disabilities, irrespective of age or vocational potential.

a. Supported employment services are available to individuals for whom competitive employment at or above the minimum wage is unlikely without ongoing supports and who because of their disability need ongoing support to perform in a work setting.

b. Supported employment can be provided in one of two models. Individual supported employment shall be defined as intermittent support, usually provided one-on-one by a job coach to an individual in a supported employment position. Group-supported employment shall be defined as continuous support provided by staff to eight or fewer individuals with disabilities in an enclave, work crew, bench work, or entrepreneurial model. The individual's assessment and CSP must clearly reflect the individual's need for training and supports.

B. Criteria.

1. For day support services, individuals must demonstrate the need for functional training, assistance, and specialized supervision offered primarily in settings other than the individual's own residence that allow an opportunity for being productive and contributing members of communities.

2. For prevocational services, the individual must demonstrate the need for support in skills that are aimed toward preparation of paid employment that may be offered in a variety of community settings.

3. For supported employment, the individual shall have demonstrated that competitive employment at or above the minimum wage is unlikely without ongoing supports, and that because of his disability, he needs ongoing support to perform in a work setting.

a. Only job development tasks that specifically include the individual are allowable job search activities under the Day Support waiver supported employment and only after determining this service is not available from DRS.

b. A functional assessment must be conducted to evaluate the individual in his work environment and related community settings.

C. Service types. The amount and type of day support and prevocational services included in the individual's service plan is determined according to the services required for that individual. There are two types of services: center-based, which is provided primarily at one location/building, and noncenter-based, which is provided primarily in community settings. Both types of services may be provided at either intensive or regular levels. For supported employment, the ISP must document the amount of supported employment required by the individual. Service providers are reimbursed only for the amount and type of supported employment included in the individual's ISP.

D. Intensive level criteria. For day support and prevocational services to be authorized at the intensive level, the individual must meet at least one of the following criteria: (i) require physical assistance to meet the basic personal care needs (toileting, feeding, etc); (ii) have extensive disability-related difficulties and require additional, ongoing support to fully participate in programming and to accomplish his service goals; or (iii) require extensive constant supervision to reduce or eliminate behaviors that preclude full participation in the program. In this case, written behavioral objectives are required to address behaviors such as, but not limited to, withdrawal, self-injury, aggression, or self-stimulation.

E. Service units. Day support, prevocational and group models of supported employment (enclaves, work crews, bench work and entrepreneurial model of supported employment) are billed in units. Units shall be defined as: accordance with the DMAS fee schedule.

1. One unit is 1 to 3.99 hours of service a day.

2. Two units are 4 to 6.99 hours of service a day.

3. Three units are 7 or more hours of service a day.

4. Supported employment for individual job placement is provided in one-hour units.

F. Service limitations.

1. There must be separate supporting documentation for each service and each must be clearly differentiated in documentation and corresponding billing.

2. The supporting documentation must provide an estimate of the amount of services required by the individual. Service providers are reimbursed only for the amount and type of services included in the individual's approved ISP based on the setting, intensity, and duration of the service to be delivered.

3. Day support, prevocational and group models of supported employment services shall be limited to a total of 780 units per CSP year, or its equivalent under the DMAS fee schedule. If an individual receives a combination of day support, prevocational and/or supported employment services, the combined total shall not exceed 780 units per CSP year, or its equivalent under the DMAS fee schedule.

4. The individual job placement model of supported employment is limited to 40 hours per week.

5. For day support services:

a. Day support cannot be regularly or temporarily provided in an individual's home or other residential setting (e.g., due to inclement weather or individual illness) without prior written approval from DMHMRSAS.

b. Noncenter-based day support services must be separate and distinguishable from other services.

6. For the individual job placement model, reimbursement of supported employment will be limited to actual documented interventions or collateral contacts by the provider, not the amount of time the individual is in the supported employment situation.

G. Provider requirements. In addition to meeting the general conditions and requirements for home and community-based participating providers as specified in 12VAC30-120-217 and 12VAC30-120-219, service providers must meet the following requirements:

1. The provider of day support services must be licensed by DMHMRSAS as a provider of day support services. The provider of prevocational services must be a vendor of extended employment services, long-term employment services, or supported employment services for DRS, or be licensed by DMHMRSAS as a provider of day support services.

2. Supported employment shall be provided only by agencies that are DRS vendors of supported employment services;

3. In addition to any licensing requirements, persons providing day support or prevocational services are required to participate in training in the characteristics of mental retardation and appropriate interventions, training strategies, and support methods for persons with mental retardation and functional limitations prior to providing direct services. All providers of services must pass an objective, standardized test of skills, knowledge, and abilities approved by DMHMRSAS and administered according to DMHMRSAS' defined procedures.

4. Required documentation in the individual's record. The provider agency must maintain records of each individual receiving services. At a minimum these records must contain the following:

a. A functional assessment conducted by the provider to evaluate each individual in the service environment and community settings.

b. An ISP that contains, at a minimum, the following elements:

(1) The individual's strengths, desired outcomes, required or desired supports and training needs;

(2) The individual's goals and, a sequence of measurable objectives to meet the above identified outcomes;

(3) Services to be rendered and the frequency of services to accomplish the above goals and objectives;

(4) A timetable for the accomplishment of the individual's goals and objectives as appropriate;

(5) The estimated duration of the individual's needs for services; and

(6) The provider staff responsible for the overall coordination and integration of the services specified in the ISP.

d. c. Documentation confirming the individual's attendance and amount of time in services, type of services rendered, and specific information regarding the individual's response to various settings and supports as agreed to in the ISP objectives. An attendance log or similar document must be maintained that indicates the date, type of services rendered, and the number of hours and units provided.

e. d. Documentation indicating whether day support or prevocational services were center-based or noncenter-based.

f. e. In instances where staff are required to ride with the individual to and from the service in order to provide needed supports as specified in the ISP, the staff time can be billed as day support, prevocational or supported employment services, provided that the billing for this time does not exceed 25% of the total time spent in the day support, prevocational or supported employment activity for that day. Documentation must be maintained to verify that billing for staff coverage during transportation does not exceed 25% of the total time spent in the service for that day.

g. f. If intensive day support or prevocational services are requested, there shall be documentation indicating the specific supports and the reasons they are needed. For ongoing intensive services, there must be clear documentation of the ongoing needs and associated staff supports.

h. g. The ISP goals, objectives, and activities must be reviewed by the provider quarterly, and annually, and or more often as needed and the results of the review submitted to the case manager. For the annual review and in cases where the ISP is modified, the ISP must be reviewed with the individual or family/caregiver.

i. h. Copy of the most recently completed DMAS-122 form. The provider must clearly document efforts to obtain the completed DMAS-122 form from the case manager.

j. i. For prevocational or supported employment services, documentation regarding whether prevocational or supported employment services are available through § 110 of the Rehabilitation Act of 1973 or through the Individuals with Disabilities Education Act (IDEA). If the individual is not eligible for services through the IDEA, documentation is required only for lack of DRS funding. When services are provided through these sources, the ISP shall not authorize such services as a waiver expenditure.

k. j. Prevocational services can only be provided when the individual's compensation is less than 50% of the minimum wage.

12VAC30-120-2000. Transition coordinator.

A. Service description.

1. Transition coordination means the DMAS-enrolled provider who is responsible for supporting the individual and family/caregiver, as appropriate, with the activities associated with transitioning from an institution to the community pursuant to the Elderly or Disabled with Consumer Direction waiver.

2. Transition coordination services include, but are not limited to, the development of a transition plan; the provision of information about services that may be needed, in accordance with the timeframe specified by federal law, prior to the discharge date, during and after transition; the coordination of community-based services with the case manager if case management is available; linkage to services needed prior to transition such as housing, peer counseling, budget management training, and transportation; and the provision of ongoing support for up to 12 months after discharge date.

B. Criteria.

1. In order to qualify for these services, the individual shall have a demonstrated need for transition coordination of any of these services. Documented need shall indicate that the service plan cannot be implemented effectively and efficiently without such coordination from this service. Transition coordination services must be prior authorized by DMAS or its designated agent.

2. The individual's service plan shall clearly reflect the individual's needs for transition coordination provided to the individual, family/caregivers, and providers in order to implement the service plan effectively. The service plan includes, at a minimum: (i) a summary or reference to the assessment; (ii) goals and measurable objectives for addressing each identified need; (iii) the services, supports, and frequency of service to accomplish the goals and objectives; (iv) target dates for accomplishment of goals and objectives; (v) estimated duration of service; (vi) the role of other agencies if the plan is a shared responsibility; and (vii) the staff responsible for coordination and integration of services, including the staff of other agencies if the plan is a shared responsibility.

C. Service units and limitations. The unit of service shall be specified by the DMAS fee schedule. The services shall be explicitly detailed in the supporting documentation. Travel time is an in-kind expense within this service and is not billable as a separate item. Transition coordination may not be billed solely for purposes of monitoring. Transition coordination shall be available to individuals who are transitioning from institutional care to the community. Transition coordination service providers shall be reimbursed according to the amount and type of service authorized in the service plan based on a monthly fee for service.

D. Provider requirements. In addition to meeting the general conditions and requirements for home- and community-based care participating providers as specified in 12VAC30-120-217 and 12VAC30-120-219, transition coordinators shall meet the following qualifications:

1. Transition coordinators shall be employed by one of the following: a local government agency; a private, nonprofit organization qualified under 26 USC § 501(c)(3); or a fiscal management service with experience in providing this service.

2. A qualified transition coordinator shall possess, at a minimum, a bachelor's degree in human services or health care and relevant experience that indicates the individual possesses the following knowledge, skills, and abilities. These shall be documented on the transition coordinator's job application form or supporting documentation, or observable in the job or promotion interview. The transition coordinator shall be at least 21 years of age.

3. Transition coordinators shall have knowledge of aging, independent living, the impact of disabilities and transition planning; individual assessments (including psychosocial, health, and functional factors) and their uses in service planning, interviewing techniques, individuals' rights, local human and health service delivery systems, including support services and public benefits eligibility requirements, principles of human behavior and interpersonal relationships, interpersonal communication principles and techniques, general principles of file documentation, the service planning process, and the major components of a service plan.

4. Transition coordinators shall have skills in negotiating with individuals and service providers; observing, and reporting behaviors; identifying and documenting an individual's needs for resources, services and other assistance; identifying services within the established services system to meet the individual's needs; coordinating the provision of services by diverse public and private providers; analyzing and planning for the service needs of the individual; and assessing individuals using DMAS' authorized assessment forms.

5. Transition coordinators shall have the ability to demonstrate a positive regard for individuals and their families or designated guardian; be persistent and remain objective; work as a team member, maintaining effective interagency and intraagency working relationships; work independently, performing position duties under general supervision; communicate effectively, both verbally and in writing; develop a rapport; communicate with different types of persons from diverse cultural backgrounds; and interview.

12VAC30-120-2010. Transition services.

A. Service description. "Transition services" means set-up expenses for individuals who are transitioning from an institution or licensed or certified provider-operated living arrangement to a living arrangement in a private residence, which may include an adult foster home, where the person is directly responsible for his own living expenses. 12VAC30-120-2010 provides the service description, criteria, service units and limitations, and provider requirements for this service.

The individual's transition from an institution to the community shall have a transition coordinator in order to receive EDCD Waiver services or a case manager or health care coordinator if he shall be receiving services through either the HIV/AIDS, IFDDS, MR or Technology Assisted Waivers.

B. Criteria for receipt of services. In order to be provided, transition services shall be prior authorized by DMAS or its designated agent. These services include rent or utility deposits, basic furniture and appliances, health and safety assurances, and other reasonable expenses incurred as part of a transition. For the purposes of transition services, an institution means an ICF/MR, a nursing facility, or a specialized care facility/hospital as defined at 42 CFR 435.1009. Transition services do not apply to an acute care admission to a hospital.

C. Service units and limitations.

1. Services are available for one transition per individual and must be expended within nine months from the date of authorization. The total cost of these services shall not exceed $5,000, per person lifetime limit coverage of transition costs to residents of nursing facilities, specialized care facility/hospitals, or ICF/MR, who are Medicaid recipients and are able to return to the community. The $5,000 maximum allowance must be expended within nine months from the date of authorization for transition services. It shall not be available to the individual after that period of time. The DMAS designated fiscal agent shall manage the accounting of the transition service. The transition coordinator for the EDCD Waiver or the case manager or health care coordinator, as appropriate to the waiver, shall ensure that the funding spent is reasonable and does not exceed the $5,000 maximum limit.

2. Allowable costs include, but are not limited to:

a. Security deposits that are required to obtain a lease on an apartment or home;

b. Essential household furnishings required to occupy and use a community domicile, including furniture, window coverings, food preparation items, and bed/bath linens;

c. Set-up fees or deposits for utility or services access, including telephone, electricity, heating and water;

d. Services necessary for the individual's health, safety, and welfare such as pest eradication and one-time cleaning prior to occupancy;

e. Moving expenses;

f. Fees to obtain a copy of a birth certificate or an identification card or driver's license; and

g. Activities to assess need, arrange for, and procure needed resources.

3. The services are furnished only to the extent that they are reasonable and necessary as determined through the service plan development process, are clearly identified in the service plan and the person is unable to meet such expense, or when the services cannot be obtained from another source. The expenses do not include monthly rental or mortgage expenses, food, regular utility charges, or household items that are intended for purely diversional/recreational purposes. This service does not include services or items that are covered under other waiver services such as chore, homemaker, environmental modifications and adaptations, or specialized supplies and equipment.

D. Provider requirements. Providers must be enrolled as a Medicaid Provider for Transition Coordination or Case Management and work with the DMAS designated agent to receive reimbursement for the purchase of appropriate transition goods or services on behalf of the individual.

NOTICE: The forms used in administering the above regulation are listed below. Any amended or added forms are reflected in the listing and are published following the listing.

FORMS (12VAC30-120)

Virginia Uniform Assessment Instrument (UAI) (1994).

Consent to Exchange Information, DMAS-20 (rev. 4/03).

Provider Aide/LPN Record Personal/Respite Care, DMAS-90 (rev. 12/02).

LPN Skilled Respite Record, DMAS-90A (eff. 7/05).

Personal Assistant/Companion Timesheet, DMAS-91 (rev. 8/03).

Questionnaire to Assess an Applicant's Ability to Independently Manage Personal Attendant Services in the CD-PAS Waiver or DD Waiver, DMAS-95 Addendum (eff. 8/00).

Medicaid Funded Long-Term Care Service Authorization Form, DMAS-96 (rev. 10/06).

Screening Team Plan of Care for Medicaid-Funded Long Term Care, DMAS-97 (rev. 12/02).

Provider Agency Plan of Care, DMAS-97A (rev. 9/02).

Consumer Directed Services Plan of Care, DMAS-97B (rev. 1/98).

Community-Based Care Recipient Assessment Report, DMAS-99 (rev. 4/03).

Consumer-Directed Personal Attendant Services Recipient Assessment Report, DMAS-99B (rev. 8/03).

MI/MR Level I Supplement for EDCD Waiver Applicants, DMAS-101A (rev. 10/04).

Assessment of Active Treatment Needs for Individuals with MI, MR, or RC Who Request Services under the Elder or Disabled with Consumer-Direction Waivers, DMAS-101B (rev. 10/04).

AIDS Waiver Evaluation Form for Enteral Nutrition, DMAS-116 (6/03).

Patient Information Form, DMAS-122 (rev. 12/98) 11/07).

Technology Assisted Waiver/EPSDT Nursing Services Provider Skills Checklist for Individuals Caring for Tracheostomized and/or Ventilator Assisted Children and Adults, DMAS-259.

Home Health Certification and Plan of Care, CMS-485 (rev. 2/94).

IFDDS Waiver Level of Care Eligibility Form (eff. 5/07).


Description: http://leg5.state.va.us/images/443437782808LEGRJD_files/image001.jpg

Description: http://leg5.state.va.us/images/443439145367LEGRJD_files/image001.jpg


DOCUMENTS INCORPORATED BY REFERENCE (12VAC30-120)

Mental Retardation: Definition, Classification, and Systems of Supports, 10th Edition, 2002, American Association on Mental Retardation.

Diagnostic and Statistical Manual of Mental Disorders, Fourth Edition (DMS-IV-TR), 2000, American Psychiatric Association.

Underwriter's Laboratories Safety Standard 1635, Standard for Digital Alarm Communicator System Units, Third Edition, January 31, 1996, with revisions through August 15, 2005.

Underwriter's Laboratories Safety Standard 1637, Standard for Home Health Care Signaling Equipment, Fourth Edition, December 29, 2006.

VA.R. Doc. No. R08-1107; Filed February 3, 2009, 11:08 a.m.
TITLE 13. HOUSING
BOARD OF HOUSING AND COMMUNITY DEVELOPMENT
Final Regulation

REGISTRAR’S NOTICE: The Board of Housing and Community Development is claiming an exemption from the Administrative Process Act in accordance with § 2.2-4002 B 4 of the Code of Virginia, which exempts regulations relating to grants of state or federal funds or property.

Title of Regulation: 13VAC5-100. Virginia Energy Assistance Program Weatherization Component (amending 13VAC5-100-10, 13VAC5-100-20).

Statutory Authority: § 36-137 of the Code of Virginia.

Effective Date: February 12, 2009.

Agency Contact: Steve Calhoun, Regulatory Coordinator, Department of Housing and Community Development, 501 North Second Street, Richmond, VA 23219, telephone (804) 371-7015, FAX (804) 371-7090, or email steve.calhoun@dhcd.virginia.gov.

Summary:

These regulations set out income eligibility limits and maximum average cost per dwelling unit. The amendments remove these specific dollar limits and state that these program criteria shall conform to the requirements set out by the federal program that funds the weatherization component.

13VAC5-100-10. Definitions.

The following words and terms when used in this chapter shall have the following meanings, unless the context indicates otherwise:

"Capital-intensive furnace or cooling efficiency modifications" means those major heating and cooling modifications which require a substantial amount of funds, including replacement and major repairs, but excluding such items as tune-ups, minor repairs, and filters.

"Department" means the Department of Housing and Community Development.

"DOE" means the U. S. Department of Energy.

"Dwelling unit" means a house, including a stationary mobile home, an apartment, a condominium, a group of rooms, or a single room occupied as separate living quarters. Separate living quarters are living quarters in which the occupants do not live and eat with any other persons in the structure and that have either direct access from the outside of the building or through a common hall or complete kitchen facilities for the exclusive use of the occupants. The occupants may be a single family, one person living alone, two or more families living together, or any other group of related or unrelated persons who share living arrangements.

"Household" means all persons living in the dwelling unit.

"Poverty guidelines" means the poverty income guidelines as established and published annually by the federal Department of Health and Human Services.

"Weatherization improvements" means determining, completing, reporting and inspecting measures that are intended to enable or improve residential energy efficiency and improve health and safety, and include, but are not limited to: (i) nonemergency heating system repairs, modifications or installations to include the fuel supply, the combustion exhaust system and the distribution systems; (ii) nonemergency cooling efficiency modifications; (iii) air sealing to include, but not limited to, sealing bypasses, chimney, plumbing and electrical chases; replacing missing or broken glass, missing windows, missing doors; sealing unused flues and fireplaces, holes, ceilings and floors; sealing or dampering dryer vents, kitchen exhaust fans, window air conditioners, utility penetrations; and providing a ground cover in crawlspaces; (iv) attic, floor, mobile home bellyboard and sidewall insulation; (v) insulating, repairing and sealing ducts and heating pipes; (vi) insulating, repairing and replacing domestic water heaters; (vii) water flow reducers; (viii) setback thermostats; (ix) energy related health and safety and indoor air quality measures such as carbon monoxide detectors, smoke detectors and passive or mechanical ventilation; and (x) compact fluorescent bulbs.

13VAC5-100-20. Purpose; eligibility criteria; benefits.

A. The purpose of the weatherization assistance component is to improve or enhance the energy efficiency of the dwelling unit occupied by eligible households, improve the energy related health and safety problems, and attempt to lessen dependency on the energy assistance program. The weatherization assistance component does not provide emergency assistance for energy or health and safety related problems.

B. Eligibility criteria is are set out in this subsection.

1. Maximum income eligibility limits for the weatherization component shall be at or below 130% of the poverty the maximum allowable as defined by 45 CFR Part 96, Subpart H. Funding priorities may be established by the department within income eligibility limits. In order to be eligible for weatherization assistance, a family's income must be at or below the maximum income limits.

2. In order to be eligible for weatherization assistance a household’s calculated income must be at or below the maximum income eligibility limit.

3. A dwelling unit may be weatherized only after written permission of the owner is received.

C. Services will be provided through the department's weatherization network by qualified service providers as determined by the department.

D. The maximum average per dwelling unit benefit will be as provided for by the DOE regulations (10 CFR 440.18). A different average may be used for units with capital-intensive furnace or cooling efficiency modifications as provided for by DOE regulations. The forms of assistance or weatherization improvements shall include, but not be limited to, heating system inspections, diagnostics, repairs, replacements, installations and modifications to include the fuel supply, the combustion exhaust and the distribution systems; cooling efficiency modifications; energy efficiency improvements to include air sealing, duct repair and insulation, attic insulation and venting, sidewall insulation, mobile home bellyboard repair and insulation, domestic water heater insulation, floor insulation, repair and replacement of broken and missing glass, windows and doors, setback thermostats and water flow reducers investment of weatherization assistance component funds for weatherization improvements shall be consistent with 45 CFR Part 96, Subpart H.

E. When revisions to this regulation are required because of changes to federal regulations, these revisions will be reviewed by the Board of Housing and Community Development.

VA.R. Doc. No. R09-1780; Filed February 5, 2009, 1:39 p.m.

Guidance Documents
Vol. 25 Iss. 13 - March 02, 2009

DEPARTMENT OF ACCOUNTS

Copies of the following documents may be viewed during regular work days from 8 a.m. until 5 p.m. in the office of the Department of Accounts, 101 N. 14th Street, 2nd Floor, Richmond, VA 23219. Copies are available online at the Department of Accounts website (www.doa.virginia.gov); hardcopy of all documents except the CAPP Manual may be obtained free of charge by contacting Michael E. Rider at P.O. Box 1971, Richmond, VA 23218-1971, by calling (804) 225-3051, or by email at michael.rider@doa.virginia.gov.

Questions regarding interpretation or implementation of these documents may be directed to James W. Fisher, Director of Finance & Administration, at (804) 225-3045 or email at jim.fisher@doa.virginia.gov.

Guidance Documents:

Agency Risk Management and Internal Control Standards (ARMICS), updated routinely. This document provides risk management and internal control standards for state agencies and institutions.

Commonwealth Accounting Policies and Procedures (CAPP) manual, continuously updated. This document is a compendium of information that provides accounting guidance for state agencies and institutions.

Financial Statement Preparation for Agencies and Institutions, updated annually. There are two documents, one for agencies and one for institutions that provide financial statement preparation guidance.

Year End Closing Procedures, prepared annually. This document provides guidance to agencies and institutions regarding proper procedures for closing the state accounting year.

AUDITOR OF PUBLIC ACCOUNTS

Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. in the office of the Auditor of Public Accounts, 101 N. 14th Street, 8th Floor, Richmond VA 23219. Copies may be obtained by contacting Kim Via at P.O. Box 1295, Richmond, VA 23218, telephone (804) 225-3350 (ext. 360); or email kimberly.via@apa.virginia.gov.

Questions regarding interpretation or implementation of these documents may be directed to Kim Via, Auditor, Auditor of Public Accounts, telephone (804) 225-3350 (ext. 360), or email kimberly.via@apa.virginia.gov.

Guidance Documents:

Specification for Audits of Counties, Cities, and Towns, periodically updated. $20 for manual. This document sets standards for audits of Virginia local governments as required by § 15.2-167 of the Code of Virginia

Specification for Audits of Authorities, Boards, and Commissions. $20 for manual. This document sets standards for audits of Virginia governmental authorities, boards, and commissions as required by § 30-140 of the Code of Virginia.

Uniform Financial Reporting Manual, periodically updated. $20 for manual. This document provides reporting requirements for Virginia local governments to follow in the preparation and submission of their Comparative Report of Local Government Revenues and Expenditures transmittal forms. Section 15.2-2510 of the Code of Virginia requires this submission of data.

Virginia Sheriffs Accounting Manual. $10 for manual. This document prescribes accounting procedures for funds collected by Virginia's sheriffs.

All the documents listed above are available electronically on the Internet at http://www.apa.virginia.gov/local_government/manuals.htm.

DEPARTMENT FOR THE AGING

Copies of the following documents may be viewed during regular workdays from 9 a.m. until 5 p.m. in the office of the Department for the Aging, 1610 Forest Avenue, Suite 100, Richmond, VA 23229. Copies may be obtained free of charge by contacting Janet James at the address above, telephone (804) 662-7049, FAX (804) 662-9354, or email janet.james@vda.virginia.gov.

Questions regarding interpretation or implementation of these documents may be directed to Janet James at the address above, telephone (804) 662-7049, FAX (804) 662-9354, or email janet.james@vda.virginia.gov.

Guidance Documents:

[10302008C] Minimum Procurement Guidelines, issued June 1, 2003

[10302008D] State Plan for Aging Services: October 1, 2007-September 30, 2011, effective October 1, 2007, implementing Title III and Title VII of the Older Americans Act of 1965 (as amended), § 2.2.703 A3.

[10302008A] Guidelines for a Client Appeals Process for Services Provided Under the Older Americans Act

[10302008B] Virginia Long-Term Care Ombudsman Program Policies and Procedures Manual, revised September 30, 2003.

[10302008E] Title III and Title V Service Standards, revised October 1, 2003, interpreting 22VAC5-20-80

[10302008F] Care Coordination for Elderly Virginians Policies and Procedures Manual, January 28, 2004.

[10302008G] Senior Employment Services Coordination Plan (Title V), PY2004 issued July 1, 2004; PY2005 Modification effective July 1, 2005.

[10302008H] Cost Sharing/Fee for Service Policy, implementing Title III and Title VII of the Older Americans Act of 1965 (as amended), Section 315(a)(2), 315(a)(5), 315(c)(1), 315(c)(2), 315(a)(6) and 315(b)(4)(A).

[10302008I] National Family Caregiver Support Program Guidelines, implementing Title III-E of the Older Americans Act

DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

Guidance documents are available at the Oliver W. Hill Building, 102 Governor Street; Richmond, VA (or on the Regulatory Town Hall). For information about guidance documents of the Department of Agriculture and Consumer Services, including their interpretation, please contact:

For guidance documents relating to dairy and foods, contact Mr. Doug Saunders, at (804) 692-0601.

For guidance documents relating to the State Milk Commission, contact Mr. Rodney Phillips at (804) 786-2013.

For guidance documents relating to agricultural stewardship, contact Mr. Roy E. Seward at (804) 786-3538.

For guidance documents relating to all other matters (including ginseng), contact Mr. Frank Fulgham at (804) 786-3523.

Costs associated with obtaining printed copies of these documents from the agency vary. Guidance documents are available electronically for no charge on the Town Hall.

Board of Agriculture and Consumer Services

Guidance Documents:

Approved Capture Drugs and Drug Administering Equipment

Avian Influenza (H5 and H7) Proclamation

Dairy Services Procedure Manual

Food Safety & Security Field Operations Manual

Food Safety and Security Manual

Guidelines for Approving Industrial Co-Products for Agricultural Use under the Virginia Fertilizer & Agricultural Liming Materials Laws

Guidelines for Enforcement of the Virginia Code Relating to Motor Fuels and Lubricating Oils - Civil Penalty Assessment Decision Matrix

Guidelines for Enforcement of the Virginia Weights and Measures Law - Civil Penalty Assesment Decision Matrix

Guidelines for the Virginia Ginseng Management Program

Labeling of Cetane on Diesel Dispensers

Methods Prescribed or Approved for Animal Euthanasia and Competency Certification Requirements

Virginia Cotton Boll Weevil Trapping Program, 2008 Guidelines

Virginia Shipping Requirements for Package Bees and Queens

[1743] Agricultural Stewardship Act Guidelines (Part 1)

[1744] Agricultural Stewardship Act Guidelines (Part 2)

[751] Virginia Cooperative Gypsy Moth Suppression Program, 2009 Guidelines

[756] Virginia Entry Requirements for Honey Bee Hives and Appliances

Pesticide Control Board

Guidance Documents:

Administrative Procedure for Processing Violations for Civil Penalty Assessment and Actions on Certificates, Licenses, and Registrations

Interpreting PPE Standards on Pesticide Labels

USDA Restricted Use Pesticide Recordkeeping and WPS Pesticide Application Information Requirements

Agents of the VA Cooperative Extension Program Proctoring Commercial Applicator Examinations

Answering Telephone Requests for Pesticide Applicator or Pesticide Business License Examination Scores

Applicator Recertification Options; Approval Procedures for Recertification Courses

Applicator Testing in Order to Recertify

Commercial Carpet Cleaners who Apply Pesticides for Flea and Tick Control

Guidelines for Enforcement of the Virginia Pesticide Control Act

Handling of Information Changes on Applications for Recertification

How to Handle a Situation when a Person Applies for a Commercial Applicator Certificate and a Pesticide Business License at the Same Time

How to Handle Requests for Reinstatement, without Reexamination, of Expired Certificates Beyond the 60-Day Grace Period

Interpretation of Whether a Person Needs a Private Certificate or a Commercial Certificate to Engage in Producing Agricultural Commodities on Private Property

Issuance of Duplicate Applicator Certificates and Business Licenses

Issuance, Use, and Handling of Letters of Authorization (LOA) to Take Commercial Pesticide Applicator Certification Examination

Pesticide Applicator Reexamination Intervals

Requests for Lists of Certified Applicators; Licensed Pesticide Businesses, and/or Registered Pesticide Products

Supervision of Registered Technicians (Including Government Employees and Not-for-Hire Individuals)

Worker Protection Standard--Self Inspection Checklist

State Milk Commission

Guidance Documents:

[2727] VA State Milk Commission Monthly Report Audit Manual

[2728] Informational Memorandum VASMC B92-1

[2729] Informational Memorandum VASMC B92-2

[2730] Informational Memorandum VASMC B93-2

[2730] Informational Memorandum VASMC B93-3

[2732] Informational Memorandum VASMC B93-4

[2733] Informational Memorandum VASMC B93-5

DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL

Copies of guidance documents may viewed during regular workdays from 8:15 a.m. until 5 p.m. in the office of the Virginia Department of Alcoholic Beverage Control, 2901 Hermitage Road, Richmond, VA 23220. Copies may be obtained free of charge from and questions regarding interpretation or implementation of these documents may be directed to W. Curtis Coleburn, Chief Operating Officer, at the same address, telephone (804) 213-4409, FAX (804) 213-4411, or email at curtis.coleburn@abc.virginia.gov. Guidance documents are available electronically for no charge on the Virginia Regulatory Town Hall, www.townhall.virginia.gov.

Guidance Documents:

Circular Letter 06-01

Circular Letter 06-02

Circular Letter 06-03

Circular Letter 06-04

Circular Letter 07-01

Circular Letter 07-02

Circular Letter 07-03

Circular Letter 07-04

Circular Letter 07-05

Circular Letter 07-08

Circular Letter 92-1

Foam Board Advertising Approval

Licensee Bulletin Vol. 56, No.2

[Issued Quarterly] Licensee Newsletter - Spring 2003

Alcoholic Beverage Control Board

Guidance Documents:

Application for ABC License

Circular Letter 01-2

Circular Letter 08-01

Circular Letter 1-01

Circular Letter 1-04

Circular Letter 2-04

Circular Letter 84-3

Circular Letter 84-4

Circular Letter 84-7

Circular Letter 84-8

Circular Letter 85-3

Circular Letter 85-5

Circular Letter 85-6

Circular Letter 85-9

Circular Letter 87-1

Circular Letter 87-2

Circular Letter 88-2

Circular Letter 88-3

Circular Letter 89-1

Circular Letter 89-4

Circular Letter 90-1

Circular Letter 90-2

Circular Letter 90-4

Circular Letter 92-1

Circular Letter 92-2

Circular Letter 94-1

Circular Letter 98-1

Circular Letter 98-2

Farm Winery Remote – Festivals Bulletin,

Licensee Bulletin - Vol.56, No.1

Licensee Bulletin Vol. 56 , No. 4

Licensee Bulletin Vol.56, No.3

Retail Licensee Guide

Virginia's Licensing Process

Wholesale Licensee Bulletin

VIRGINIA COMMISSION FOR THE ARTS

Copies of the following document may be viewed during regular work days from 8:30 a.m. until 5 p.m. in the office of the Virginia Commission for the Arts, Lewis House, 2nd Floor, 223 Governor Street, Richmond, VA 23219. Copies may be obtained free of charge by contacting Lorraine Lacy at the same address, telephone (804) 225-3132, FAX (804) 225-4327 or email arts@arts.virginia.gov The document may be found on the Virginia Commission for the Arts homepage (http://www.arts.virginia.gov).

Questions regarding interpretation or implementation of this document may be directed to Peggy Baggett, Executive Director, at the address above or email peggy.baggett@arts.virginia.gov.

Guidance Document:

Guidelines for Funding (http://www.arts.virginia.gov/grants/2008-2010GuidelinesforFunding_fin.pdf), revised July 1, 2008 - June 30, 2010

BOARD OF AUDIOLOGY AND SPEECH-LANGUAGE PATHOLOGY

Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Richmond, VA 23233. Copies may also be downloaded from the board’s webpage at www.dhp.virginia.gov or the Regulatory Townhall at www.townhall.virginia.gov or requested by email at AudBD@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Lisa R. Hahn, Executive Director of the Board, at the address above or by telephone at (804) 367-4630. Copies are free of charge.

Guidance Documents:

30-2, By-Laws of the Board of Audiology and Speech-Language Pathology, amended October 9, 2008

30-3, Board guidance on use of confidential consent agreements, re-adopted October 9, 2008

30-4, Board guidance for process of delegation of informal fact-finding to an agency subordinate, November 4, 2004

30-5, Board guidance on meeting continuing competency requirements, revised October 9, 2008

DEPARTMENT OF AVIATION

Copies of the referenced document may be viewed during normal business days from 8 a.m. until 5 p.m. at the Virginia Department of Aviation, 5702 Gulfstream Road, Richmond, VA 23250-2422. Single copies may be obtained free of charge by contacting Cherry A. Evans at the same address, telephone (804) 236-3631, FAX (804) 236-3635 or email cherry.evans@doav.virginia.gov. The referenced guidance document can also be found on line at www.doav.virginia.gov in either text form or through links to source depositories.

Questions regarding interpretation of these documents may be directed to Cherry A. Evans, Director of Communications and Education, Virginia Department of Aviation, 5702 Gulfstream Road, Richmond, VA 23250-2422, telephone (804) 236-3631, FAX (804) 236-3635 or email cherry.evans@doav.virginia.gov.

Guidance Document:

Commonwealth of Virginia Airport Program Manual updated April 2006, 24VAC5-20. The Virginia Aviation Regulations (24VAC5-20) and the Airport Program Manual address all state requirements for topics including, but not limited to (1) public airport sponsors, (2) private airport registration, (3) pilots, (4) aircraft owners, (5) aircraft licenses and insurance, (6) aerial applicators, (7) aircraft dealers, and associated businesses, and (8) obstructions to airspace.

DEPARTMENT FOR THE BLIND AND VISION IMPAIRED

Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 4:30 p.m. at the administrative headquarters building of the Virginia Department for the Blind and Vision Impaired, 397 Azalea Avenue, Richmond, VA 23227. Please note that Policy and Procedures Directives are issued occasionally for the purpose of updating program service manuals. Copies of these documents, as well as those listed below, may be obtained at a cost of $.10 per page by contacting Kathy C. Proffitt at the same address, telephone (804) 371-3145, FAX (804) 371-3157 or email kathy.proffitt@dbvi.virginia.gov.

Questions regarding the interpretation or implementation of these documents may be directed to Eva F. Ampey, Special Assistant to the Commissioner, Virginia Department for the Blind and Vision Impaired, Richmond, VA 23227, telephone (804) 371-3110, FAX (804) 371-3351 or email eva.ampey@dbvi.virginia.gov.

Guidance Documents:

Randolph-Sheppard Vending Facility Program Operators Manual, issue March 1992, 22VAC45-20

Rehabilitation Teaching and Independent Living Services Policy and Procedure Manual, revised October 2008, 22VAC45-70 and 22VAC45-80

Virginia Department for the Blind and Vision Impaired Library and Resource Application for Service, revised January 2008

Library and Resource Center Policy and Procedures Manual for Educators of the Visually Impaired, revised October 1999

Education Services Policy and Procedure Manual, revised October 2008, § 22.1-217

Virginia Rehabilitation Center for the Blind and Vision Impaired Operations Manual, revised November 2004, § 51.5-73

VRCBVI Student Handbook, revised September 2008

Vocational Rehabilitation Policies and Procedures Manual, revised August 2008, 22VAC45-50

Low Vision Policies and Procedures Manual, revised August 2007

Orientation and Mobility Policy and Procedure Manual, revised September 2005

Policy and Procedures Directives, issued periodically to update service program manuals

VIRGINIA DEPARTMENT OF BUSINESS ASSISTANCE

Copies of the following document may be viewed during regular workdays from 8 a.m. until 5 p.m. in the offices of the Virginia Department of Business Assistance, 707 E. Main Street, Suite 300, Richmond, VA 23219. Copies may be obtained free of charge by contacting Elizabeth J. Moran at the same address, telephone (804) 371-8260, FAX (804) 371-2115 or email elizabeth.moran@vdba.virginia.gov.

Questions regarding interpretation or implementation of the Virginia Department of Business Assistance Workforce Services Jobs Investment Program Guidelines may be directed to Preston Wilhelm, Director, Workforce Services, Department of Business Assistance, 707 East Main Street, Richmond, VA 23219, telephone (804) 371-8132, FAX (804) 371-8137, or email preston.wilhelm@vdba.virginia.gov.

Guidance Documents:

Virginia Department of Business Assistance Workforce Services Jobs Investment Program Guidelines, June 30, 2006. § 2.2-902 A 1 of the Code of Virginia.

STATE CERTIFIED SEED BOARD

Copies of the following documents may be viewed during regular work days from 8 a.m. until 4:30 p.m. in the office of the Certified Seed Board, 330 Smyth Hall, Blacksburg, VA 24061. Copies may be obtained free of charge by contacting Dr. Steve Hodges at the same address, telephone (540) 231-9775 or FAX (540) 231-3431.

Questions regarding interpretation or implementation of this document may be directed to David Whitt, Agricultural Program Manager, 9225 Atlee Branch Road, Mechanicsville, VA 23116, telephone (804) 746-4884 or FAX (804) 746-9447.

State Certified Seed Board Annual Report, 2000

State Certified Seed Board Annual Report, 2001

State Certified Seed Board Annual Report, 2002 - 2003

State Certified Seed Board Annual Report, 2004

State Certified Seed Board Annual Report, 2005

State Certified Seed Board Annual Report, 2006

State Certified Seed Board Annual Report, 2007

State Certified Seed Board Annual Report, 2008

CHRISTOPHER NEWPORT UNIVERSITY

Copies of the following documents may be viewed during regular workdays from 8 a.m. until 5 p.m. in the Office of Institutional Research, Analysis and Reports, 1 University Place, Newport News, Virginia, 23606. Copies may be obtained free of charge by contacting Carol Safko, Director of Reports at the same address, FAX (757) 594-7508, telephone (757) 594-7609 or email irar@cnu.edu or throught Town Hall. Internet addresses for accessing the documents are listed below.

Questions regarding interpretation or implementation of these documents may also be directed to Carol Safko, Director of Reports, at the same address

Guidance documents:

Undergraduate Course Catalog and academic policies, revised June 2008, http://undergradcatalog.cnu.edu/

Graduate Course Catalog and academic policies, revised May 2008, http://gradstudies.cnu.edu/gradcat.pdf

Student Handbook, revised August 2008, http://studentlife.cnu.edu/pdf/student_handbook.pdf

Residence Hall Handbook, revised August 2007, http://studentlife.cnu.edu/pdf/residencelife/2007Handbook1.pdf

University Handbook, revised May 2008, http://public.cnu.edu/uhandbook/uhandbook09.pdf

Adjunct Faculty Handbook, revised May 2008, http://provost.cnu.edu/documents/08_adjunctfac_hndbk.pdf

CNU Clery Report, revised May 2006, http://police.cnu.edu/pdf/06clery.pdf

VIRGINIA CODE COMMISSION

Copies of the following documents may be viewed during regular work days from 8 a.m. until 4:30 p.m. in the office of the Virginia Code Commission, General Assembly Building, 2nd Floor, 910 Capitol Street, Richmond, VA 23219. Copies may be obtained free of charge by contacting Terri Edwards at the same address, telephone (804) 786-3591, FAX (804) 692-0625 or email tedwards@dls.virginia.gov. Internet addresses for accessing the documents are found below.

Questions regarding interpretation or implementation of these documents may be directed to Jane Chaffin, Registrar of Regulations, Virginia Code Commission, General Assembly Building, 2nd Floor, 910 Capitol Street, Richmond, VA 23219, telephone (804) 786-3591, FAX (804) 692-0625 or email jchaffin@dls.virginia.gov.

Guidance Documents:

Form, Style and Procedure Manual for Publication of Virginia Regulations, Seventh Edition, (http://register.dls.virginia.gov/StyleManual.doc), revised November 2008, § 2.2-4104

VIRGINIA COMMUNITY COLLEGE SYSTEM

Copies of the following document may be viewed during regular work days from 8 a.m. until 4:30 p.m. in the office of the Virginia Community College System, James Monroe Building, 101 N. 14th Street, 15th Floor, Richmond, VA 23219. Copies may be obtained by contacting Ms. Sharon Hutcheson at the same address, telephone (804) 819-4910, FAX (804) 819-4761 or email shutcheson@vccs.edu. The document may be downloaded from the Virginia Community College System homepage (http://www.vccs.edu).

Questions regarding interpretation or implementation of this document may be directed to Dr. Glenn DuBois, Chancellor, Virginia Community College System, 101 N. 14th St., 15th Floor, Richmond, VA 23219, telephone (804) 819-4903, FAX (804) 819-4760, or email gdubois@vccs.edu.

Guidance Document:

Virginia Community College System Policy Manual, (approximately 319 pages), revised July 17, 2008, §§ 23-214 through 23-231.1, $25.

DEPARTMENT OF CONSERVATION AND RECREATION

Copies of the following documents may be viewed during regular work days from 8:30 a.m. until 4:30 p.m. in the Office of the Director of the Department of Conservation and Recreation, 203 Governor Street, Suite 302, Richmond, VA 23219. The Director's Office serves as the central repository for the Department of Conservation and Recreation, the Board of Conservation and Recreation, the Virginia Soil and Water Conservation Board, the Chesapeake Bay Local Assistance Board, the Virginia Cave Board, the Virginia Scenic River Board, the Chippokes Plantation Farm Foundation, the Virginia Land Conservation Foundation, and the Virginia Outdoors Foundation. Individual copies of listed publications may be obtained free of charge, unless a price is listed, by contacting the Regulatory Coordinator at the above address, telephone (804) 786-6124 or FAX (804) 786-6141. Most manuals and reports listed without a price attached were produced in very limited quantities and are available for copying charges. For documents with a cost associated, please refer to the document listings. Individual copies of certain documents may also be viewed at the department's divisional headquarters and in some cases at regional or district offices or at Virginia State Parks.

Questions regarding interpretation or implementation of these documents may be directed to David C. Dowling, Policy, Planning, and Budget Director, Department of Conservation and Recreation, 203 Governor Street, Suite 302, Richmond, VA 23219, telephone (804) 786-2291 or FAX (804) 786-6141. Other staff may be assigned by the Director or Mr. Dowling to answer specific questions regarding these documents.

Guidance Documents:

Division of Dam Safety and Floodplain Management

DCR - DS - 006, The Floodplain Management Plan for the Commonwealth of Virginia, 2005 Revised Plan, 12/01/2005, §§ 10.1-600 through 10.1-603

DCR - DS - 009, Virginia Citizen's Guide to Floodplain Management, 12/01/2005. §§ 10.1-600 through 10.1-603

DCR - DS - 010, Virginia Local Officials Guide to Floodplain Management, 12/01/2005, §§ 10.1-600 through 10.1-603

Division of Natural Heritage

DCR - NH - 059, Natural Heritage Information Services, 12/01/2007, §§ 10.1-209 through 10.1-217

DCR - NH - 061, Natural Heritage Technical Document No. 95-9, North Landing River Natural Area Preserve Resource Management Plan, First Edition, 02/15/1995, §§ 10.1-209 through 10.1-217, cost: $25 (spiral bound report, shipping and handling included)

DCR - NH - 062, Natural Heritage Technical Document No. 95-10, Bethel Beach Natural Area Preserve Resource Management Plan, First Edition, 02/15/1995, §§ 10.1-209 through 10.1-217, cost: $25 (spiral bound report, shipping and handling included)

DCR - NH -063, Natural Heritage Ranks - Definition of Abbreviations Used on Natural Heritage Resource Lists of the Virginia Department of Conservation and Recreation, 05/01/1996, §§ 10.1-209 through 10.1- 217

DCR - NH - 064, Natural Heritage Resources of Virginia - Rare Animal Species, Natural Heritage Technical Report 06-10, 06/01/2006, §§ 10.1-209 through 10.1-217

DCR - NH - 065, The Natural Communities of Virginia: Classification of Ecological Community Groups - Second Approximation, Natural Heritage Technical Report 04 - 01, 01/01/2004, §§ 10.1-209 through 10.1-217

DCR - NH - 066, Natural Heritage Resource Fact Sheet - Conserving Endangered Species (brochure), 07/01/1997, §§ 10.1-209 through 10.1-217

DCR - NH - 067, Native Plants for Conservation, Restoration and Landscaping - Master List (comb-bound booklet), 07/01/1997, §§ 10.1-209 through 10.1-217

DCR - NH - 068, Virginia Natural Heritage Program Twelve Year Report, 06/01/1998, §§ 10.1-209 through 10.1-217

DCR - NH - 071, Bull Run Mountains Natural Area Preserve Resource Management Plan, First Edition, 12/01/2004, §§ 10.1-209 through 10.1-217, cost: $25 (spiral bound report, shipping and handling included)

DCR - NH - 072, Chub Sandhill Natural Area Preserve Resource Management Plan, First Edition, 12/01/2004, §§ 10.1-209 through 10.1-217, cost: $25 (spiral bound report, shipping and handling included)

DCR - NH - 073, Chotank Creek Natural Area Preserve Resource Management Plan, First Edition, 12/01/2004, §§ 10.1-209 through 10.1-217, cost: $25 (spiral bound report, shipping and handling included)

DCR - NH - 074, Virginia's Precious Heritage: A Report on the Status of Virginia's Natural Communities, Plants, and Animals, and a Plan for Preserving Virginia's Natural Heritage Resources, 2003, §§ 10.1-209 through 10.1-217, cost: $5 (dvd, shipping and handling included)

DCR - NH - 075, Natural Heritage Resources of Virginia – Rare Plants, Natural Heritage Technical Report 07-13, 05/01/2007, §§ 10.1-209 through 10.1-217

Division of Planning and Recreation Resources

DCR - PRR - 001, 2007 Virginia Outdoors Plan, 2008 [a plan for meeting Virginia's outdoor recreational needs and conserving the environment (a 716 page document)], §§ 10.1-200 and 10.1-207, cost: $48 plus $7 for shipping and handling - CD Rom version available for $2.50 plus $1.50 shipping and handling

DCR - PRR - 002, Virginia Recreational Trails Fund Program, 11/01/2006 (project application for the grant program established for the purposes of providing and maintaining recreational trails and trails-related facilities), § 10.1-200

DCR - PRR - 003, Land & Water Conservation Fund Grant Application Manual 2007, 09/07/2007 (describes the Virginia Outdoors Fund Grant Program and provides appropriate application instructions and forms), § 10.1-200

DCR - PRR - 010, Bear Creek State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 09/06/2002, and adopted by Joseph H. Maroon, 12/06/2002, §§ 10.107, 10.1-200 and 10.1-200.1

DCR - PRR - 011, Belle Isle State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 12/07/1998, and adopted by David G. Brickley, 12/29/1998. The master plan was given a 5-year review by the Board of Conservation and Recreation on 11/04/2004 and was renewed by Joseph H. Maroon on 12/16/2004, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 012, Caledon Natural Area Master Plan, Reviewed by the Board of Conservation and Recreation on 12/07/1998, and adopted by David G. Brickley, 12/29/1998. The master plan was given a 5-year review by the Board of Conservation and Recreation on 11/04/2004 and was renewed by Joseph H. Maroon on 12/16/2004, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 013, Chippokes State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 12/02/1999, adopted by David G. Brickley, 05/16/2000. The Master Plan was revised and reviewed by the Board of Conservation and Recreation on 04/26/2006 and adopted by Joseph H. Maroon on 11/14/2006, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 014, Claytor Lake State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 12/12/2000, and adopted by David Brickley, 03/06/2001. The Master Plan was revised and reviewed by the Board of Conservation and Recreation on 08/04/2006 and adopted by Joseph H. Maroon on 08/12/2004, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 015, Douthat State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 12/07/1998, and adopted by David G. Brickley, 12/29/1998. The master plan was given a 5-year review by the Board of Conservation and Recreation on 11/04/2004 and was renewed by Joseph H. Maroon on 12/162004, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 016, False Cape State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 12/07/1998, and adopted by David G. Brickley, 12/29/1998. The master plan was given a 5-year review by the Board of Conservation and Recreation on 11/04/2004 and was renewed by Joseph H. Maroon on 12/16/2004, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 017, First Landing State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 09/27/1999, and adopted by David G. Brickley, 11/15/1999. The Master Plan was given a 5-year review by the Board of Conservation and Recreation on 11/04/2004 and renewed by Joseph H. Maroon on 12/17/2004, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 018, Hungry Mother State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 12/12/2000, and adopted by David G. Brickley, 03/06/2001, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 019, James River State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 12/07/1998, and adopted by David G. Brickley, 12/29/1998. The master plan was given a 5-year review by the Board of Conservation and Recreation on 11/04/2004 and was renewed by Joseph H. Maroon on 12/16/2004, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 020, Kiptopeke State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 12/12/2000, and adopted by David G. Brickley, 03/11/2001, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 021, Lake Anna State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 11/30/2001, and adopted by David G. Brickley, 01/08/2002. The Master Plan was revised and reviewed by the Board of Conservation and Recreation on 11/04/2004 and adopted by Joseph H. Maroon on 12/16/2004, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 022, Mason Neck State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 06/17/2003, and adopted by Joseph H. Maroon, 02/19/2004, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 023, New River Trail State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 04/26/1999, and adopted by David G. Brickley, 11/15/1999. The Master Plan was revised and reviewed by the Board of Conservation and Recreation on 01/08/2004 and approved by Joseph H. Maroon on 09/09/2005, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 024, Natural Tunnel State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 12/02/1999, and adopted by David G. Brickley, 05/16/2000, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 025, Occoneechee State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 11/07/2002, and adopted by Joseph H. Maroon, 06/09/2003. The Master Plan was revised and reviewed by the Board of Conservation and Recreation on 01/04/2005 and adopted by Joseph H. Maroon on 03/14/2005, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 026, Pocahontas State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 12/07/1998, and adopted by David G. Brickley, 12/29/1998. The master plan was given a 5-year review by the Board of Conservation and Recreation on 11/04/2004 and was renewed by Joseph H. Maroon on 12/16/2004, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 027, Raymond R. "Andy" Guest Jr./Shenandoah River State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 12/12/2000, and adopted by David G. Brickley, 03/11/2001. The Master Plan was revised and reviewed by the Board of Conservation and Recreation on 04/29/2006 and adopted by Joseph H. Maroon on 11/14/2006, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 028, Sailor's Creek State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 09/06/2002, and adopted by Joseph H. Maroon, 12/04/2002, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 029, Sky Meadows State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 06/17/2003, and adopted by Joseph H. Maroon, 02/19/2004, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 030, Smith Mountain Lake State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 11/07/2002, and adopted by Joseph H. Maroon, 06/06/2003, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 031, Staunton River Battlefield State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 12/07/1998, and adopted by David G. Brickley, 12/29/1998, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 032, Wilderness Road State Park Master Plan (formerly Karlan State Park), Reviewed by the Board of Conservation and Recreation on 06/30/1998 and 12/07/1998, and adopted by David G. Brickley on 07/02/1998 and 12/14/1998, updated 03/21/2002, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 033, Grayson Highlands State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 01/08/2004, and adopted by Joseph H. Maroon, 09/09/2005, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 034, Leesylvania State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 01/08/2004, and adopted by Joseph H. Maroon, 09/09/2005, §§ 10.1-107, 10.1-200 and 10.1-200.1

DCR - PRR - 035, Holiday Lake State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 01/06/2005, and adopted by Joseph H. Maroon, 12/20/2005, §§ 10.1-107, 10.1-200 and 10.1-200

DCR - PRR - 036, Twin Lakes State Park Master Plan, Reviewed by the Board of Conservation and Recreation on January 6, 2005, and adopted by Joseph H. Maroon, 12/20/2005, §§ 10.1-107, 10.1-200 and 10.1-200.

DCR - PRR - 037, York River State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 06/02/2005 and adopted by Joseph H. Maroon on 01/10/2006, §§ 10.1-107, 10.1-200 and 10.1-200.

DCR - PRR - 038, Westmoreland State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 06/02/2005 and adopted by Joseph H. Maroon on 01/10/2006, §§ 10.1-107, 10.1-200 and 10.1-200

DCR- PRR- 039, Fairy Stone State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 01/08/2004 and adopted by Joseph H. Maroon, 12/20/2005, §§ 10.1-107, 10.1-200 and 10.1-200

DCR- PRR- 040, Powhatan State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 11/30/2006 and adopted by Joseph H. Maroon, 02/22/2007, §§ 10.1-107, 10.1-200 and 10.1-200

DCR- PRR- 041, High Bridge State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 11/30/2006 and adopted by Joseph H. Maroon, 02/22/2007, §§ 10.1-107, 10.1-200 and 10.1-200

DCR- PRR- 042, Seven Bends State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 08/01/2008 and adopted by Joseph H. Maroon, 11/26/2008, §§ 10.1-107, 10.1-200 and 10.1-200

DCR – PRR – 043, Widewater State Park Master Plan, Reviewed by the Board of Conservation and Recreation on 08/01/2008 and adopted by Joseph H. Maroon, 11/26/2008, §§ 10.1-107, 10.1-200 and 10.1-200

Division of Soil and Water Conservation

DCR - SW - 007, Virginia Nutrient Management Guidelines for Continuing Education Meetings, 05/01/1997, 4VAC5-15-40 A

DCR - SW - 008, Virginia Nutrient Management Certification Education and Experience Guidelines, Document currently under revision, 4VAC5-15-40 A

DCR - SW - 009, Virginia Nutrient Management Application Instruction Packet, 10/01/1997, 4VAC5-15-40 A 1

DCR - SW - 010, Virginia Nutrient Management Standards and Criteria, 10/01/2005, 4VAC5-15

DCR - SW - 014, DCR Guidance for Crop Nutrient Recommendations for Hay/Pasture Fields, 01/01/2001, 4VAC5-15-150

DCR - SW - 015, DCR Guidance for Fall Applied Manure Nitrogen Rates for Small Grains, Document currently under revision, 4VAC5-15-150

DCR - SW - 016, DCR Guidance for Manure Storage Facilities for Nutrient Management Plans Developed for a VPA Permit, 01/01/2001, 9VAC25-192

DCR – SW – 017, Grant Project Management Manual, 12/01/07

Division of State Parks

DCR - SP - 001, Virginia State Parks, Bear Creek Lake State Park Guide, revised 12/01/2006, §§ 10.1-200 and 10.1-201

DCR - SP - 002, Virginia State Parks, Belle Isle State Park Guide, 05/01/1995, §§ 10.1-200 and 10.1-201

DCR - SP - 003, Virginia State Parks, Caledon Natural Area Guide, 06/01/1995, §§ 10.1-200 and 10.1-201

DCR - SP - 004, Virginia State Parks, Chippokes Plantation State Park, 06/01/2003, §§ 10.1-200 and 10.1-201

DCR - SP - 005, Virginia State Parks, Claytor Lake State Park Guide, 12/01/2006, §§ 10.1-200 and 10.1-201

DCR - SP - 006, Virginia State Parks, Douthat State Park Facilities Guide, 10/01/2003, §§ 10.1-200 and 10.1-201

DCR - SP - 007, Virginia State Parks, Douthat State Park Trails Guide, 12/01/2006, §§ 10.1-200 and 10.1-201

DCR - SP - 008, Virginia State Parks, Fairy Stone State Park Facilities Guide, 12/01/2007, §§ 10.1-200 and 10.1-201

DCR - SP - 009, Virginia State Parks, False Cape State Park Guide, 04/01/1993, §§ 10.1-200, 10.1-201, and 10.1-205

DCR - SP - 010, Virginia State Parks, First Landing State Park and Natural Area Trail Guide, 12/01/2008, §§ 10.1-200 and 10.1-201

DCR - SP - 011, Virginia State Parks, Grayson Highlands State Park Guide, 12/01/2006, §§ 10.1-200 and 10.1-201

DCR - SP - 012, Virginia State Parks, Holliday Lake State Park Guide, 12/01/2006, §§ 10.1-200 and 10.1-201

DCR - SP - 013, Virginia State Parks, Hungry Mother State Park Guide, 05/01/1998, §§ 10.1-200 and 10.1-201

DCR - SP - 014, Virginia State Parks, James River State Park Guide, 12/01/2006, §§ 10.1-200 and 10.1-201

DCR - SP - 015, Virginia State Parks, Kiptopeke State Park Guide, 12/01/2006, § 10.1-200 and 10.1-201

DCR - SP - 016, Virginia State Parks, Lake Anna State Park Guide, 12/01/2006, §§ 10.1-200 and 10.1-201

DCR - SP - 017, Virginia State Parks, Leesylvania State Park, 12/01/2006, §§ 10.1-200 and 10.1-201

DCR - SP - 018, Virginia State Parks, Mason Neck State Park Guide, 12/01/2006, §§ 10.1-200 and 10.1-201

DCR - SP - 019, Virginia State Parks, Natural Tunnel State Park Guide, 07/01/1996, §§ 10.1-200 and 10.1-201

DCR - SP - 020, Virginia State Parks, New River Trail State Park Guide, 12/01/2006, §§ 10.1-200 and 10.1-201

DCR - SP - 021, Virginia State Parks, Occoneechee State Park Guide, 12/01/2006, §§ 10.1-200 and 10.1-201

DCR - SP - 022, Virginia State Parks, Pocahontas State Park Guide, 12/01/2006, §§ 10.1-200 and 10.1-201

DCR - SP - 024, Virginia State Parks, Raymond R. "Andy" Guest, Jr./Shenandoah River State Park, 12/01/2006, §§ 10.1-200 and 10.1-201

DCR - SP - 025, Shot Tower Historical State Park, 09/01/1998, §§ 10.1-200 and 10.1-201

DCR - SP - 026, Virginia State Parks, Sky Meadows State Park Guide, 12/01/2006, §§ 10.1-200 and 10.1-201

DCR - SP - 027, Virginia State Parks, Smith Mountain Lake State Park Guide, 12/01/2006, §§ 10.1-200 and 10.1-201

DCR - SP - 028, Virginia State Parks, Staunton River State Park Guide, 04/01/1994, §§ 10.1-200 and 10.1-201

DCR - SP - 030, Virginia State Parks, Twin Lakes State Park Guide, 07/01/2003, §§ 10.1-200 and 10.1-201

DCR - SP - 032, Virginia State Parks, Westmoreland State Park Guide, 12/01/2006, §§ 10.1-200 and 10.1-201,

DCR - SP - 033, Wilderness Road State Park, 11/01/1999, §§ 10.1-200 and 10.1-201

DCR - SP - 034, Virginia State Parks, York River State Park Guide, 06/01/2000, §§ 10.1-200 and 10.1-201

DCR - SP - 035, Virginia State Parks, First Landing State Park and Natural Area Trail System Guide, 12/01/2008, §§ 10.1-200 and 10.1-201

DCR - SP - 036, The 2008 Virginia State Parks' Guide to Virginia State Parks, §§ 10.1-200 and 10.1-201

DCR - SP - 037, Virginia State Parks 2008 Outdoor Adventure Guide and Calendar, §§ 10.1-200 and 10.1-201

DCR - SP - 038, Virginia State Parks Fee Guide, 12/01/2008, §§ 10.1-200 and 10.1-201

DCR - SP - 039, Virginia State Parks, Bear Creek Lake State Park, Cumberland Multi-Use Trail Map and Guide, 04/01/2000, §§ 10.1-200 and 10.1-201

DCR - SP - 043, Virginia State Parks, Chippokes Farm and Forestry Museum, §§ 10.1-200 and 10.1-201

DCR - SP - 046, Virginia State Parks, Fairy Stone State Park Trail Guide, 10/01/2003, §§ 10.1-200 and 10.1-201

DCR - SP - 047, Virginia State Parks, First Landing State Park Facilities Guide, 12/01/2008, §§ 10.1-200 and 10.1-201

Chesapeake Bay Local Assistance Board

DCR - CBLAB - 001, 1989 Atty. Gen. Ann. Rep, at 32 (to Delegate John G. Dicks, III, regarding vested rights), 10/19/1989, § 10.1-2115

DCR - CBLAB - 002, 1990 Atty. Gen. Ann. Rep, at 33 (to Prince William County Attorney Sharon E. Pandak, regarding septic system requirements), 09/10/1990, 9VAC10-20-120 (7)

DCR - CBLAB - 003, 1991 Atty. Gen. Ann. Rep, at 31 (to Delegate John C. Watkins, regarding grandfathering), 06/28/1991, § 10.1-2115

DCR - CBLAB - 004, 1991 Atty. Gen. Ann. Rep, at 36 (to Delegate George F. Allen, regarding unconstitutional taking of agricultural land), 07/02/1991, 9VAC10-20-130 B4

DCR - CBLAB - 005, 2001 Attorney General Opinion (letter to Michael D. Clower, CBLAD Executive Director) regarding the authority of the Chesapeake Bay Local Assistance Board to institute legal action to enforce the Chesapeake Bay Preservation Act and associated regulations, 11/26/2001, §§ 10.1-2103.10 and 10.1-2104, and 9VAC10-20-250

DCR - CBLAB - 006, 2002 Attorney General Opinion (letter to Leslie Kiduff, Jr., County Attorney for Northumberland County) regarding Equal Protection Clause of the Constitution of the United States, 10/30/2002, 9VAC10-20-120 and 9VAC10-20-130 (5)

DCR - CBLAB - 007, Board Guidance Document: Agricultural Operations: Soil and Water Quality Conservation Assessment/Plans, 12/09/2002, 9VAC10-20-120 (9)

DCR - CBLAB - 009, Board Determination of Consistency Regarding Local Designation of Resource Protection Areas, 02/01/1992, 9VAC10-20-80

DCR - CBLAB - 011, Department Checklist Used to Evaluate the Consistency of Locally Adopted Ordinances With the Chesapeake Bay Preservation Act and CBLAB Regulations, § 10.1-2109 B

DCR - CBLAB - 012, Department Checklist Used to Evaluate the Consistency of Locally Proposed or Adopted Comprehensive Plans, 01/01/1992, § 10.1-2109 B

DCR - CBLAB - 013, Board Guidance Document: Resource Protection Area - Onsite Buffer Area Delineation, 09/16/2002, 9VAC10-20-105

DCR - CBLAB - 014, Board Guidance Document: Resource Protection Area - Buffer Area Encroachments, 09/16/2002, 9VAC10-20-130 (3)

DCR - CBLAB - 015, Board Guidance Document: Stormwater Management Requirements, 09/16/2002, 9VAC10-20-120 (8)

DCR - CBLAB - 016, Board Guidance Document: Silvicultural Operations, 09/16/2002, 9VAC10-20-120 (10)

DCR - CBLAB - 017, Board Guidance Document: Exceptions, 09/16/2002, 9VAC10-20-150 C

DCR - CBLAB - 018, Board Guidance Document: Nonconforming Structures and Uses, 09/16/2002, 9VAC10-20-150 A

DCR - CBLAB - 019, Board Guidance Document: Determinations of Water Bodies with Perennial Flow, 12/10/2007, 9VAC10-20-105

DCR - CBLAB - 020, Board Guidance Document: Resource Protection Areas: Permitted Development Activities, 09/19/2005, 9VAC10-20-130

DCR - CBLAB - 021, Board Guidance Document: Administrative Procedures for the Designation and Refinement of Chesapeake Bay Preservation Area Boundaries, 09/15/2008, 9VAC10-20-60

DCR - CBLAB - 022, Guidance Manual: Riparian Buffers Modification & Mitigation Manual, 09/15/2003, 9VAC10-20-130

DCR - CBLAB - 023, Memorandum of Understanding between the Chesapeake Bay Local Assistance Department and the Department of Forestry, 12/15/2000, 9VAC10-20-120-10

DCR - CBLAB - 024, Letter to Henrico County, 03/03/2000, regarding the location of fences in the RPA, 9VAC10-20-130

DCR - CBLAB - 025, Letter to Hanover County, 04/20/2000, regarding the location of fences in the RPA, 9VAC10-20-130

DCR - CBLAB - 069, Letter to all Tidewater Administrators, Mayors and Town and City Managers, 04/14/2004, regarding stream and wetland restoration in RPAs and vesting issues, 9VAC10-20-130.1.b and § 15.2-2307

DCR - CBLAB - 080, Board Guidance Document: Agricultural Operations, Appendices, 12/09/2002, 9VAC10-20-120 (9)

DCR - CBLAB - 085, Procedural Policies for Local Program Review, 06/16/2008, 9VAC10-20

DCR - CBLAB - 086, Resource Protection Areas: Nontidal Wetland, 12/10/2007, 9VAC10-20

Chippokes Plantation Farm Foundation

DCR - CPFF - 002, Chippokes Farm and Forestry Museum brochure, 12/01/2004, §§ 3.1-22.6 through 3.1-22.12

DCR - CPFF - 003, Chippokes Calendar of Events brochure, §§ 3.1-22.6 through 3.1-22.12

DCR - CPFF - 005, SOL Programs Brochure, Chippokes Farm and Forestry Museum, §§ 3.1-22.6 through 3.1-22.12

DCR - CPFF - 006, Volunteering at the Chippokes Farm & Forestry Museum, 12/01/2002, §§ 3.1-22.6 through 3.1-22.12

DCR - CPFF - 007, Self-Guided Museum Tour Brochure, §§ 3.1-22.6 through 3.1-22.12

DCR - CPFF - 008, Self-Guided Farm Tour Brochure, §§ 3.1-22.6 through 3.1-22.12

Virginia Land Conservation Foundation

DCR - VLCF - 002, Virginia Land Conservation Foundation's 2008 Grant Program Manual, 09/01/2008, §§ 10.1-1017 through 10.1-1026

DCR - VLCF - 003, Virginia Land Conservation Foundation's Land Preservation Tax Credits, Conservation Value Review Criteria, adopted 11/21/2006 and amended 08/07/2008, § 58.1-512

DCR - VLCF - 004, Procedural Guidelines for Land Conservation Tax Credits Conservation Value Review, 12/22/2006, § 58.1-512

DCR - VLCF - 005, Virginia's Land Preservation Tax Credit Brochure, 10/31/2007, § 58.1-512

DCR – VLCF – 006, Land Preservation Tax Credit Questions and Answers, 02/01/2008, § 58.1-512

Virginia Scenic River Board

DCR - VSRB- 002, Scenic River Designation Factsheet, 08/26/2005, §§ 10.1-400 and 10.1-402

DCR - VSRB - 003, A Guide to Citizen Involvement in the Scenic River Designation Process, 09/01/2005, §§ 10.1-400 and 10.1-402

DCR - VSRB - 004, Evaluation Criteria (evaluating and ranking of streams according to relative uniqueness or quality), § 10.1-401

DCR - VSRB - 006, Virginia's Scenic Rivers Program...its mission and process, 12/01/2006, §§ 10.1-400, 10.1-402 and 10.1-411

Virginia Soil and Water Conservation Board

DCR - VSWCB - 002, Virginia Soil & Water Conservation Board Policy on Financial Assistance for Soil & Water Conservation Districts, 05/17/2007, §§ 10.1-502 through 10.1-505

DCR - VSWCB - 003, Financial Commitments for Establishment of a New Soil and Water Conservation District (SWCD/district), or Realignment of an Existing District, 10/15/2003

DCR - VSWCB - 004, Dam Safety Fact Sheet 1: Rodent Control on Earthfilled Dams, 10/01/2008, §§ 10.1-604 through 10.1-613.5

DCR - VSWCB - 005, Fact Sheet for Dam Ownership: Vegetation and Erosion Control on Earthfill Dams, 10/01/2008, §§ 10.1-604 through 10.1-613.5

DCR - VSWCB - 011, Virginia Stormwater Management Handbook, 12/01/1999, § 10.1-603.1, cost: $78 (shipping and handling included)

DCR - VSWCB - 012, Stormwater Management Enforcement Manual, 11/01/2005, 4VAC50-60

DCR - VSWCB - 013, Virginia Erosion and Sediment Control Handbook, Third Edition, 12/01/1992, 4VAC5-30, §§ 10.1-560 through 10.1-571, cost: $53 (shipping and handling included)

DCR - VSWCB - 014, Virginia Erosion and Sediment Control Field Manual, Second Edition, 12/01/1995, 4VAC5-30, §§ 10.1-560 through 10.1-571, cost: $25 (shipping and handling included)

DCR - VSWCB - 015, Virginia Erosion and Sediment Control Handbook AutoCad Drawings, 4VAC5-30, §§ 10.1-560 through 10.1-571, cost: $30 (shipping and handling included)

DCR - VSWCB - 018, Virginia Dam Safety, Flood Prevention & Protection Assistance Fund Loan and Grant Manual, 09/01/2007, § 10.1-603.16 et seq.

DCR - VSWCB - 019, Guidance Document on Impounding Structure Ownership, 09/25/2008, § 10.1-603.16 et seq.

STATE CORPORATION COMMISSION

Office of the Clerk of the Commission

Copies of the following forms and documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. in the office of the State Corporation Commission, Clerk's Office, 1st Floor, Tyler Building, 1300 East Main Street, Richmond, VA 23219. The mailing address is P.O. Box 1197, Richmond, VA 23218-1197. Copies may be obtained free of charge by contacting the Clerk's Office by telephone at (804) 371-9733 or toll-free in Virginia at (866) 722-2551, or FAX (804) 371-9654. The forms may be downloaded from the Clerk's Office section on the State Corporation Commission's homepage (www.scc.virginia.gov/clk/index.aspx).

Questions regarding interpretation or implementation of these forms/documents may be directed to Joel H. Peck, Clerk of the Commission, State Corporation Commission, 1st Floor, Tyler Building, 1300 East Main Street, Richmond, VA 23219, telephone (804) 371-9834 or toll-free in Virginia, (866) 722-2551, or FAX (804) 371-9912. The mailing address is P.O. Box 1197, Richmond, VA 23218-1197.

Guidance Documents:

SCC 21.2, Expedited Service Request - Business Entity Filing, August 2007, § 12.1-21.2

SCC 544, Articles of Incorporation of a Virginia Professional Stock Corporation, revised July 2005, § 13.1-544

SCC 607/807, Guide for Articles of Correction for a Virginia Corporation, revised July 2008, §§ 13.1-607 and 13.1-807

SCC 615/815, Notice of Assessment of Annual Registration Fee (Corporate), revised annually, §§ 13.1-615 and 13.1-815

SCC 619, Articles of Incorporation of a Virginia Stock Corporation, revised July 2005, § 13.1-619

SCC 631/830, Application for Reservation or for Renewal of Reservation of a Corporate Name, revised March 2008, §§ 13.1-631 and 13.1-830

SCC 632/831, Application for Registration or for Renewal of Registration of Corporate Name (foreign corporations), revised July 2005, §§ 13.1-632 and 13.1-831

SCC 635/834, Statement of Change of Registered Office and/or Registered Agent of a Corporation, revised July 2005, §§ 13.1-635, 13.1-764, 13.1-834 and 13.1-926

SCC 636/835, Statement of Resignation of Registered Agent of a Corporation, revised July 2005, §§ 13.1-636, 13.1-765, 13.1-835 and 13.1-927

SCC 710, Guide for Articles of Amendment - Virginia Stock Corporation, revised April 2008, § 13.1-710

SCC 710N, Articles of Amendment - Changing the Name of a Virginia Stock Corporation By Unanimous Consent of the Shareholders, revised July 2007, § 13.1-710

SCC 711, Guide for Articles of Restatement of a Virginia Stock Corporation, revised April 2008, § 13.1-711

SCC 720, Guide for Articles of Merger of a Virginia Stock Corporation, revised April 2008, § 13.1-720

SCC 722.4, Guide for Articles of Domestication (Foreign stock corporation intending to become a Virginia stock corporation), revised April 2008, § 13.1-722.4

SCC 722.5, Guide for Articles of Incorporation Surrender (Virginia stock corporation to be domesticated under the laws of another jurisdiction), revised April 2008, § 13.1-722.5

SCC 722.12 - CORP, Guide for Articles of Entity Conversion (Virginia limited liability company converting to a Virginia stock corporation), revised April 2008, § 13.1-722.12

SCC 722.12 - LLC, Guide for Articles of Entity Conversion (Virginia stock corporation converting to a Virginia limited liability company), revised July 2007, § 13.1-722.12

SCC 743, Articles of Dissolution (Virginia stock corporation), revised July 2007, § 13.1-743

SCC 744, Articles of Revocation of Dissolution (Virginia stock corporation), revised July 2007, § 13.1-744

SCC 750, Articles of Termination of Corporate Existence (Virginia stock corporation), revised July 2007, § 13.1-750

SCC 751, Articles of Termination of Corporate Existence (By the initial directors or the incorporators of a Virginia stock corporation), revised July 2007, § 13.1-751

SCC 759/921, Application for a Certificate of Authority to Transact Business in Virginia, revised July 2005, §§ 13.1-759 and 13.1-921

SCC 760/922, Application for an Amended Certificate of Authority to Transact Business in Virginia, revised July 2007, §§ 13.1-760 and 13.1-922

SCC 767/929, Application for a Certificate of Withdrawal of a Foreign Corporation Authorized to Transact Business in Virginia, revised July 2007, §§ 13.1-767 and 13.1-929

SCC 819, Articles of Incorporation - Virginia Nonstock Corporation, revised April 2008, § 13.1-819

SCC 888, Guide for Articles of Amendment - Nonstock Corporation, revised April 2008, § 13.1-888

SCC 888N, Articles of Amendment - Changing the Name of a Virginia Nonstock Corporation by Unanimous Consent of the Members or by the Directors Without Member Action, revised July 2007, § 13.1-888

SCC 889, Guide for Articles of Restatement of a Virginia Nonstock Corporation, revised April 2008, § 13.1-889

SCC 896, Guide for Articles of Merger of a Virginia Nonstock Corporation, revised April 2008, § 13.1-896

SCC 898.4, Guide for Articles of Domestication (Foreign nonstock corporation intending to become a Virginia nonstock corporation), revised April 2008, § 13.1-898.4

SCC 898.5, Guide for Articles of Incorporation Surrender (Virginia nonstock corporation to be domesticated under the laws of another jurisdiction), revised April 2008, § 13.1-898.5

SCC 904, Articles of Dissolution (Virginia nonstock corporation), revised July 2007, § 13.1-904

SCC 905, Articles of Revocation of Dissolution (Virginia nonstock corporation), revised July 2007, § 13.1-905

SCC 912, Articles of Termination of Corporate Existence (Virginia nonstock corporation), revised July 2007, § 13.1-912

SCC 913, Articles of Termination of Corporate Existence (By the initial directors or the incorporators of a Virginia nonstock corporation), revised July 2007, § 13.1-913

SCC 1, Corporate Annual Report of Principal Office and Officers/Directors, revised annually, §§ 13.1-775 and 13.1-936

LPA-73.3, Application for Reservation or for Renewal of Reservation of a Limited Partnership Name, revised July 2006, § 50-73.3

LPA-73.5, Statement of Change of Registered Office and/or Registered Agent of a Limited Partnership, revised July 2007, § 50-73.5

LPA-73.6, Statement of Resignation of Registered Agent of a Limited Partnership, revised July 2005, § 50-73.6

LPA-73.11, Certificate of Limited Partnership, revised April 2008, § 50-73.11

LPA-73.11:3, Certificate of Limited Partnership of a Domestic or Foreign Partnership Converting to a Virginia Limited Partnership, revised April 2008, § 50-73.11:3

LPA-73.12, Certificate of Amendment of a Certificate of Limited Partnership, revised April 2008, § 50-73.12

LPA-73.13, Certificate of Cancellation of a Certificate of Limited Partnership, revised April 2008, § 50-73.13

LPA-73.54, Application for a Certificate of Registration to Transact Business in Virginia as a Foreign Limited Partnership, revised April 2008, § 50-73.54

LPA-73.57, Certificate of Correction for a Foreign Limited Partnership, revised April 2008, § 50-73.57

LPA-73.58, Certificate of Cancellation of a Certificate of Registration as a Foreign Limited Partnership, revised April 2008, § 50-73.58

LPA-73.67, Limited Partnership Annual Registration Fee Notice, revised annually, § 50-73.67

LPA-73.77, Amended and Restated Certificate of Limited Partnership, revised April 2008, § 50-73.77

LLC-1010.1, Articles of Organization for Conversion of a Domestic or Foreign Partnership or Limited Partnership to a Limited Liability Company, revised April 2008, § 13.1-1010.1

LLC-1011, Articles of Organization of a Domestic Limited Liability Company, revised July 2006, § 13.1-1011

LLC-1011.1, Guide for Articles of Correction to the Articles of Organization of a Domestic Limited Liability Company, revised April 2008, § 13.1-1011.1

LLC-1013, Application for Reservation or for Renewal of Reservation of a Limited Liability Company Name, revised July 2006, § 13.1-1013

LLC-1014, Guide for Articles of Amendment - Virginia Limited Liability Company, revised April 2008, § 13.1-1014

LLC-1014NP, Articles of Amendment - Changing the Name and/or the Principal Office Address of a Virginia Limited Liability Company - By the Members, July 2008, § 13.1-1014

LLC-1014.1, Guide for Articles of Restatement of the Articles of Organization of a Virginia Limited Liability Company, revised April 2008, § 13.1-1014.1

LLC-1016, Statement of Change of Registered Office and/or Registered Agent of a Limited Liability Company, revised July 2006, § 13.1-1016

LLC-1017, Statement of Resignation of Registered Agent of a Limited Liability Company, revised July 2005, § 13.1-1017

LLC-1050, Articles of Cancellation of a Domestic Limited Liability Company, revised April 2008, § 13.1-1050

LLC-1050.1, Articles of Reinstatement of a Domestic Limited Liability Company (Voluntarily Canceled), revised July 2006, § 13.1-1050.1

LLC-1052, Application for Registration as a Foreign Limited Liability Company, revised April 2006, § 13.1-1052

LLC-1055, Certificate of Correction for a Foreign Limited Liability Company, revised April 2008, § 13.1-1055

LLC-1056, Certificate of Cancellation of a Certificate of Registration as a Foreign Limited Liability Company, revised April 2008, § 13.1-1056

LLC-1062, Limited Liability Company Annual Fee Notice, revised annually, § 13.1-1062

LLC-1077, Guide for Articles of Domestication (Foreign limited liability company intending to become a Virginia limited liability company), revised April 2008, § 13.1-1077

LLC-1078, Guide for Articles of Organization Surrender (Virginia limited liability company to be domesticated under the laws of another jurisdiction), revised April 2008, § 13.1-1078

LLC-1103, Articles of Organization for a Domestic Professional Limited Liability Company, revised July 2006, § 13.1-1103

UPA-93, Statement of Partnership Authority, revised April 2008, § 50-73.93

UPA-94, Statement of Denial for a Partnership, revised August 2006, § 50-73.94

UPA-115, Statement of Dissociation from a Partnership, revised January 2006, § 50-73.115

UPA-121, Statement of Dissolution of a Partnership, revised January 2006, § 50-73.121

UPA-83D-CANC, Cancellation of Partnership Statement (of any statement filed), revised January 2006, § 50-73.83 D

UPA-83D-AMEND, Amendment to Partnership Statement (of any statement filed), revised January 2006, § 50-73.83 D

UPA-83D-RENEW, Renewal of a Statement of Partnership Authority, revised May 2008, § 50-73.83 D

UPA-132, Statement of Registration as a Domestic Registered Limited Liability Partnership, revised July 2003, § 50-73.132

UPA-134, Annual Continuation Report of a Domestic or Foreign Registered Limited Liability Partnership, revised April 2008, § 50-73.134

UPA-135, Certificate of Change of Registered Office and/or Registered Agent of a Registered Limited Liability Partnership, revised July 2005, § 50-73.135

UPA-135-RESIGN, Certificate of Resignation of Registered Agent of a Registered Limited Liability Partnership, revised July 2005, § 50-73.135

UPA-136, Statement of Amendment of a Statement of Registration of a Domestic or Foreign Registered Limited Liability Partnership, revised April 2008, § 50-73.136

UPA-137, Statement of Cancellation of a Statement of Registration of a Domestic Registered Limited Liability Partnership, revised April 2006, § 50-73.137

UPA-138, Statement of Registration as a Foreign Registered Limited Liability Partnership, revised July 2004, § 50-73.138

UPA-139, Statement of Cancellation of Registration as a Foreign Registered Limited Liability Partnership, revised April 2006, § 50-73.139

BTA 1212, Articles of Trust of a Domestic Business Trust, revised July 2005, § 13.1-1212

BTA 1213, Guide for Articles of Correction to the Articles of Trust of a Domestic Business Trust, revised April 2008, § 13.1-1213

BTA 1215, Application for Reservation or for Renewal of Reservation of a Business Trust Name, revised July 2006, § 13.1-1215

BTA 1216, Guide for Articles of Amendment to the Articles of Trust of a Domestic Business Trust, revised April 2008, § 13.1-1216

BTA 1217, Guide for Articles of Restatement of the Articles of Trust of a Domestic Business Trust, revised April 2008, § 13.1-1217

BTA 1221, Statement of Change of Registered Office and/or Registered Agent of a Business Trust, revised July 2005, § 13.1-1221

BTA 1222, Statement of Resignation of Registered Agent of a Business Trust, revised July 2005, § 13.1-1222

BTA 1238, Articles of Cancellation of a Domestic Business Trust, revised April 2008, § 13.1-1238

BTA 1239, Articles of Reinstatement of a Domestic Business Trust (Voluntarily Canceled), revised July 2006, § 13.1-1239

BTA 1242, Application for Registration as a Foreign Business Trust, revised July 2005, § 13.1-1242

BTA 1245, Certificate of Correction for a Foreign Business Trust, revised April 2008, § 13.1-1245

BTA 1246, Articles of Cancellation of a Certificate of Registration as a Foreign Business Trust, revised April 2008, § 13.1-1246

SOP-19.1, Service of Process, Notice, Order or Demand on the Clerk of the State Corporation Commission as Statutory Agent, revised January 2006, § 12.1-19.1

UCC1, UCC Financing Statement, revised May 22, 2002, § 8.9A-509

UCC1Ad, UCC Financing Statement Addendum, revised May 22, 2002, § 8.9A-509

UCC1AP, UCC Financing Statement Additional Party, revised May 22, 2002, § 8.9A-509

UCC3, UCC Financing Statement Amendment, revised May 22, 2002, § 8.9A-512

UCC3Ad, UCC Financing Statement Amendment Addendum, revised July 29, 1998, § 8.9A-512

UCC3AP, UCC Financing Statement Amendment Additional Party, revised May 22, 2002, § 8.9A-512

UCC5, Correction Statement, revised May 27, 2004, § 8.9A-518

UCC11, National Information Request, revised May 9, 2001, 5VAC5-30-40

Charter Fee/Entrance Fee Scheduled for Domestic and Foreign Corporations, revised March 2008, §§ 13.1-615.1, 13.1-616, 13.1-815.1 and 13.1-816

Annual Corporation Requirements, revised February 2005, §§ 13.1-775, 13.1-775.1, 13.1-936 and 13.1-936.1

Business Registration Guide, A Cooperative Effort by the State Corporation Commission, the Virginia Employment Commission and the Department of Taxation, 8th Edition, revised 2005

Notice to Virginia Corporations, revised March 2008, § 13.1-601 et seq., § 13.1-801 et seq.

Notice to Foreign Corporations, revised March 2008, § 13.1-757 et seq., § 13.1-919 et seq.

Notice to Virginia Limited Liability Companies, revised March 2008, § 13.1-1000 et seq.

Notice to Foreign Limited Liability Companies, revised March 2008, § 13.1-1051 et seq.

EINFRM, Request for Refund, revised April 2006, §§ 13.1-615, 13.1-815, 13.1-1065, 13.1-1255, 50-73.70 and 50-73.83

Division of Communications

Copies of the following documents may be viewed during regular work days from 8 a.m. until 4:30 p.m. in the office of the Division of Communications, State Corporation Commission, 9th Floor, Tyler Building, 1300 East Main Street, Richmond, VA 23219. The mailing address is P.O. Box 1197, Richmond, VA 23218. Copies may be obtained by contacting Ms. Sheryl Ward at the same address, telephone (804) 371-9536, FAX (804) 371-9069 or email (Sheryl.Ward@scc.virginia.gov). Questions regarding interpretation or implementation of these documents may also be directed to Ms. Sheryl Ward. There is no charge for copies of documents. Additional information regarding the Division of Communications may be obtained by visiting http://www.scc.virginia.gov/puc.

Guidance Documents:

Virginia Local Telephone Companies Telecommunications "Bill of Rights" adopted by Final Order in Case No. PUC-2003-00110 dated September 30, 2005.

Letter, Director of Communications, dated October 25, 1990, Advising All Companies That All Local and Toll Billing Must Be Kept for a Minimum of Three Years.

Letter, Director of Communications, dated October 21, 1997, Advising All Telecommunications Companies That: (1) No Applicant Can Be Refused Telephone Service Because of Another Person's Indebtedness, And (2) A Utility May Not Disconnect Local Service For Nonpayment of International and/or Interstate Dial-A-Porn/Pay-Per-Call Telephone Charges Billed By a Regulated or Nonregulated Long Distance Carrier Since These Are Nonregulated Services.

Letter, Director of Communications, dated November 1, 2006, Concerning and Clarifying the State Corporation Commission's new rules, effective December 1, 2006, on Disconnection of Local Exchange Telephone Service in Virginia for Nonpayment, 20VAC5-413.

Letter, Director of Communications, dated April 19, 2001, Concerning Interconnection Agreements Filed with the SCC. Gives direction on (i) names on agreements, (ii) timely filing of agreements, (iii) notice requirements, and (iv) replacing existing agreements.

Letter, Director of Communications, dated December 16, 2008, Concerning Annual Payphone Service Provider Registration for 2007 including the letter and the forms for the payphone service provider annual registration.

Letter, Director of Communications, dated December 16, 2008, Concerning Annual Operator Service Provider Registration for 2007 including the letter and the forms for the operator service provider annual registration.

Letter, Director of Communications, dated March 29, 2006, Concerning Telephone Company Sales and Use Tax Review and Verification.

Application for Registration as an Operator Service Provider, January 21, 2005, 20VAC5-407

Application for Registration as a Payphone Service Provider, January 21, 2005, 20VAC5-407

Division of Economics and Finance

Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. in the office of the Division of Economics and Finance, State Corporation Commission, Tyler Building, 4th Floor, 1300 East Main Street, Richmond, VA 23219. The mailing address is P.O. Box 1197, Richmond, VA 23218. Copies may be obtained free of charge by contacting Freida Bomgardner at the same address, telephone (804) 371-9295, FAX (804) 371-9935 or email econfin@scc.virginia.gov. Some of the documents may be downloaded from the division's website at http://www.scc.virginia.gov/eaf.

Questions regarding interpretation or implementation of these documents may be directed to Howard Spinner, Director of the Division of Economics and Finance, State Corporation Commission, Tyler Building, 4th Floor, 1300 East Main Street, Richmond, VA 23219, telephone (804) 371-9295, FAX (804) 371-9449 or email econfin@scc.virginia.gov. The mailing address is P.O. Box 1197, Richmond, VA 23218.

Guidance Documents:

Interest Rate to be Paid on Customer Deposits, revised December 15, 2006, 20VAC5-10-20, updated annually

Electric Utility Integrated Resource Planning Guidelines, revised December 23, 2008, §§ 56-597, 56-598 and 56-599

Gas Utility Five-Year Forecast Information Requirements, revised September 17, 1998, § 56-248.1

Instructions for Filing Securities Applications by Investor-Owned Utilities, revised June 20, 2000, § 56-60

Instructions for Filing Securities Applications by Electric Cooperative Utilities, revised June 20, 2000, § 56-60

Instructions for Submitting Annual Financing Plans by Investor-Owned Utilities, revised June 20, 2000, § 56-56

Instructions for Submitting Annual Financing Plans by Electric Cooperative Utilities, June 20, 2000, § 56-56

Instructions and Forms for June 30th Reporting Requirements for New Entrants and Certain ILECs, revised May 1, 2008, 20VAC5-417-60

Instructions and Forms for December 31st Reporting Requirements for New Entrants and Certain ILECs, revised May 1, 2008, 20VAC5-417-60

Instructions for Interexchange Telecommunications Carriers Annual Reporting, November 5, 2001, 20VAC5-411-50

Division of Energy Regulation

Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. in the office of the SCC's Division of Energy Regulation, 4th Floor, Tyler Building, 1300 East Main Street, Richmond, VA 23219. The mailing address is P.O. Box 1197, Richmond, VA 23218. Contact Sallie Holmes at the same address, telephone number (804) 371-9611, FAX (804) 371-9350 or email sallie.holmes@scc.virginia.gov.

Guidance Documents:

Questions regarding interpretation or implementation of these documents may be directed to Timothy Faherty, Manager, Consumer Services, at the above address and telephone number.

Memorandum to All Electric Utilities re: Underground electric distribution facilities, July 10, 1970, § 56-265.1 et seq.

Tree Trimming Guidelines, September 1, 1996, House Joint Resolution No. 155 - 1989 Acts of Assembly

Guidelines re: application requirements for a certificate of public convenience and necessity for water and sewerage utilities, November 1, 2006, § 56-265.1 et seq.

Guidelines of Minimum Requirements for Transmission Line Applications, May 10, 1991, §§ 56-46.1 and 56-265.1 et seq.

Letter to all electric and gas utilities re: collection of monthly bills (cold weather - termination of service) and filing of complaint procedures, November annually, § 56-247.1

Letter to electric cooperatives re: tree trimming items required to be compiled on an annual basis, February 26, 1990, House Joint Resolution No. 155 - 1989 Acts of Assembly

Letter to electric companies re: data required annually for tree trimming for utility line clearance, December 8, 1993, House Joint Resolution No. 155 - 1989 Acts of Assembly

Form NMIN, Net Metering Interconnection Notification, September 2006, 20VAC5-315

Bureau of Financial Institutions

Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. in the office of the Bureau of Financial Institutions, Tyler Building, 8th Floor, 1300 E. Main Street, Richmond, VA 23219. The mailing address is P.O. Box 640, Richmond, VA 23218-0640. Copies may be obtained free of charge by contacting Mary Lou Kelly at the same address, telephone (804) 371-9659, FAX (804) 371-9416 or email marylou.kelly@scc.virginia.gov.

Questions regarding interpretation or implementation of these documents may be directed to E. J. Face, Jr., Commissioner of Financial Institutions, Bureau of Financial Institutions, Tyler Building, 8th Floor, 1300 E. Main Street, Richmond, VA 23219, telephone (804) 371-9659, FAX (804) 371-9416 or email bfiquestions@scc.virginia.gov. The mailing address is P.O.  Box 640, Richmond, VA 23218-0640.

Guidance documents and other information are available online at the Bureau's website: http://www.scc.virginia.gov/bfi.

Guidance Documents:

Banking Act

BFI-AL-0201, Application for a Branch Office, revised and reissued July 1, 1999, §§ 6.1-39.3 and 6.1-194.26 of the Code of Virginia

BFI-AL-0202, Investments by Banks in Shares of Investment Companies, issued August 10, 1987, § 6.1-60.1 of the Code of Virginia

BFI-AL-0203, Loans Secured by Stock of Financial Institutions Holding Companies, revised and reissued January 22, 1996, §§ 6.1-60.1, 6.1-194.69 and 6.1-194.136 of the Code of Virginia

BFI-AL-0204, Investment in Community Development Corporations, issued September 8, 1988, § 6.1-60.1 of the Code of Virginia

BFI-AL-0205, Securities Rating Services, issued June 21, 1978, § 6.1-61 of the Code of Virginia

BFI-AL-0206, Loans in Violation of § 6.1-61, issued December 16, 1977, § 6.1-61 of the Code of Virginia

BFI-AL-0207, Obligations Subject to the Limits Specified, issued November 1, 1978, § 6.1-61 of the Code of Virginia

BFI-AL-0208, Exceptions to Lending Limits for State-Chartered Banks, issued December 16, 1977, §§ 6.1-61 A 2 and 6.1-61 A 7 of the Code of Virginia

BFI-AL-0209, Right of Offset by Holders of Subordinated Bank Debt, issued November 9, 1981, §§ 6.1-61 and 6.1-78 of the Code of Virginia

BFI-AL-0210, Loans Secured by Real Estate, revised and reissued August 8, 2005, §§ 6.1-63 through 6.1-66 of the Code of Virginia

BFI-AL-0212, Outside Auditor Access to Virginia Examination Reports, revised and reissued September 30, 2002, §§ 6.1-90 and 6.1-194.79 of the Code of Virginia

BFI-AL-0214, Responsibility of Directors for Legal Lending Limit Violations, issued May 7, 1991, § 6.1-61 D of the Code of Virginia

BFI-AL-0215, Bank-Owned Life Insurance, revised and reissued April 1, 2004, §§ 6.1-6, 6.1-11, 13.1-627 A 14, 13.1-627 A 15, and 38.2-302 A 3 of the Code of Virginia

Savings Institutions Act

BFI-AL-0201, Application for a Branch Office, revised and reissued July 1, 1999, §§ 6.1-39.3 and 6.1-194.26 of the Code of Virginia

BFI-AL-0203, Loans Secured by Stock of Financial Institutions Holding Companies, revised and reissued January 22, 1996, §§ 6.1-60.1, 6.1-194.69 and 6.1-194.136 of the Code of Virginia

BFI-AL-0212, Outside Auditor Access to Virginia Examination Reports, revised and reissued September 30, 2002, §§ 6.1-90 and 6.1-194.79 of the Code of Virginia

BFI-AL-0301, Investment in Capital Stock of USL Savings Institutions Insurance Group, Ltd., issued February 12, 1987, §§ 6.1-194.4 and 6.1-194.69 (15) of the Code of Virginia

BFI-AL-0303, Investment by Virginia Savings Institutions in Shares of Open-End Management Investment Companies, issued August 12, 1987, § 6.1-194.69 (14) of the Code of Virginia

Credit Union Act

BFI-AL-0401, Investments of Funds by Credit Unions, reissued May 17, 1999, § 6.1-225.57 of the Code of Virginia

Consumer Finance Act

BFI-AL-0601, Sales of Automobile Club Memberships, revised and reissued September 30, 2002, § 6.1-267 of the Code of Virginia

Money and Interest

BFI-AL-0701, Judgment Rate of Interest, revised and reissued September 30, 2002, § 6.1-330.54 of the Code of Virginia

BFI-AL-0702, Charges on Subordinate Mortgage Loans by Certain Lenders, revised and reissued January 20, 2004, § 6.1-330.71 of the Code of Virginia

BFI-AL-0703, Rebate of Unearned Installment Loan Interest by Banks - Rule of 78, reissued July 1, 1990, §§ 6.1-330.84, 6.1-330.85, 6.1-330.86 and 6.1-330.89 of the Code of Virginia

Mortgage Lender and Broker Act

BFI-AL-1601, Mortgage Brokers as Named Payee on Mortgage Loan Notes, revised and reissued July 21, 2004, § 6.1-409 of the Code of Virginia

BFI-AL-1603, Compensating, or Offering to Compensate, Unlicensed Mortgage Brokers, issued July 3, 1990, § 6.1-409 of the Code of Virginia

BFI-AL-1604, Funds Available to Licensed Mortgage Lenders for Business Operation, issued March 21, 1991, §§ 6.1-415 and 6.1-425 of the Code of Virginia

BFI-AL-1605, Compensation of Unlicensed Mortgage Brokers, revised and issued September 30, 2002, § 6.1-429 of the Code of Virginia

BFI-AL-1606, Charging "Assignment Fees" to Borrowers, revised and reissued September 30, 2002, § 6.1-330.70 of the Code of Virginia

BFI-AL-1607, Fees Charged by Mortgage Brokers, issued December 1, 1995, § 6.1-422 B 4 of the Code of Virginia

BFI-AL-1609, Minimum Mortgage Lender and Broker Surety Bond, issued May 22, 2001, § 6.1-413 of the Code of Virginia

BFI-AL-1610, Prepayment Penalties in Alternative Mortgage Transactions, issued February 18, 2004, §§ 6.1-330.83 and 6.1-330.85 of the Code of Virginia

BFI-AL-1611, Nontraditional Mortgage Products, issued March 29, 2007

Payday Loan Act

BFI-AL-1801, Prohibition on Additional Security for Payday Loans, revised and reissued August 8, 2005, § 6.1-459 of the Code of Virginia

BFI-AL-1802, Threatening Criminal Proceedings, issued October 26, 2007, § 6.1-459 of the Code of Virginia

Forms and Instructions:

Banks

Bank Directors Responsibilities, revised November 1996

CCB-1117, Bank Directors Responsibilities Certification, revised March 2008

CCB-1121, Application of a New Bank or a New Savings and Loan Association for a Certificate of Authority to Begin Business in Virginia, revised March 2008

CCB-1122, Oath of Office for Multiple Directors, revised January 2000

 CCB-1122A, Oath of Office for Single Director, revised January 2000

CCB-1123, Personal Financial Report and Disclosure Statement, revised March 2008

CCB-1124, Application to Acquire a Virginia Bank Pursuant to Title 6.1, Chapter 14 of the Code of Virginia, revised March 2008

CCB-1125, Application of a Virginia Bank to Establish a Branch, revised March 2008

CCB-1126, Application to Change the Location of a Main Office or Branch Pursuant to Title 6.1 of the Code of Virginia, revised March 2008

CCB-1127, Application by a Bank to Engage in the Trust Business Pursuant to Title 6.1, Chapter 2, Article 3 of the Code of Virginia, revised March 2008

CCB-1128, Application for Approval of Merger Pursuant to Title 6.1 of the Code of Virginia, revised March 2008

CCB-1129, Application of a Subsidiary Trust Company for a Certificate of Authority to Begin Business Pursuant to Title 6.1, Chapter 2, Article 3.1 of the Code of Virginia, revised March 2008

CCB-1131, Application of an Interim Institution to Begin Business in Virginia, revised March 2008

CCB-1133, Notice to Establish an EFT Terminal, revised March 2008

CCB-1137, Application for Permission to Acquire Voting Shares of a Virginia Financial Institution Pursuant to § 6.1-383.1 of the Code of Virginia, revised March 2008

CCB-1137A, Consent to Service of Process, revised December 2004

CCB-1138, Notice of Intent to Acquire a Bank Outside Virginia Pursuant to § 6.1-406 of the Code of Virginia, revised March 2008

CCB-1139, Application to Acquire a Virginia Bank Holding Company or Virginia Bank Pursuant to Title 6.1, Chapter 15 of the Code of Virginia, revised March 2008

CCB-1140, Oath of Office of Organizing Directors of Financial Institutions, revised March 2008

CCB-1143, Limited Personal Financial Report and Disclosure Statement, revised March 2008

CCB-1144, Application of a Bank Holding Company to Acquire a Federal Savings Institution Pursuant to § 6.1-194.40 of the Code of Virginia, revised March 2008

CCB-1146, Application to Convert Pursuant to Title 6.1 of the Code of Virginia, revised March 2008

CCB-1147, Certification - Interagency Biographical and Financial Report, revised April 1998

CCB-1150, Employment and Business Affiliation Disclosure Form, revised March 2008

CCB-9905, Application to Establish a Trust Office, revised March 2008

Savings Institutions

Responsibilities of Savings Institutions' Directors, revised September 1991

CCB-1121, Application of a New Bank or a New Savings and Loan Association for a Certificate of Authority to Begin Business in Virginia, revised March 2008

CCB-1122, Oath of Office for Multiple Directors, revised January 2000

CCB-1122A, Oath of Office for Single Director, revised January 2000

CCB-1123, Personal Financial Report and Disclosure Statement, revised March 2008

CCB-1126, Application to Change the Location of a Main Office or Branch Pursuant to Title 6.1 of the Code of Virginia, revised March 2008

CCB-1137A, Consent to Service of Process, revised December 2004

CCB-1140, Oath of Office of Organizing Directors of Financial Institutions, revised March 2008

CCB-1143, Limited Personal Financial Report and Disclosure Statement, revised March 2008

CCB-1146, Application to Convert Pursuant to Title 6.1 of the Code of Virginia, revised March 2008

CCB-1147, Certification - Interagency Biographical and Financial Report, revised April 1998

CCB-1150, Employment and Business Affiliation Disclosure Form, revised March 2008

CCB-2201, Application of a Virginia Savings Institution to Establish a Branch, revised March 2008

CCB-2206, Savings Institution Directors Responsibilities Certification, revised March 2008

CCB-2207, Application of a Savings Institution Holding Company for Acquisition of Control Pursuant to § 6.1-194.87 of the Code of Virginia and 10VAC5-30, revised March 2008

CCB-2209, Application by an Out-of-State Savings Institution to Transact a Savings Institution Business in Virginia Pursuant to Title 6.1, Chapter 3.01, Article 5 of the Code of Virginia, revised March 2008

CCB-2210, Application to Acquire a Virginia Savings Institution Holding Company or Virginia Savings Institution Pursuant to Title 6.1, Chapter 3.01, Article 11 of the Code of Virginia, revised March 2008

CCB-2211, Notice of Intent to Acquire a Savings Institution Outside Virginia Pursuant to § 6.1-194.105 of the Code of Virginia, revised March 2008

CCB-2212, Notice of Proposed Change of Location (Within One Mile) of a Main Office or Branch of a Savings Institution, revised March 2008

CCB-2213, Notice of Intent to Establish a Non-Depository Office by a Savings Institution Pursuant to § 6.1-194.26 of the Code of Virginia, revised January 2002

CCB-2215, Application for a Certificate of Authority to Begin Business as a Savings Bank Pursuant to Title 6.1, Chapter 3.01, Article 12 of the Code of Virginia, revised March 2008

Credit Unions

CCB-1123, Personal Financial Report and Disclosure Statement, revised March 2008

CCB-1137A, Consent to Service of Process, revised December 2004

CCB-1150, Employment and Business Affiliation Disclosure Form, revised March 2008

CCB-3302, Application for Permission to Establish and Operate a Credit Union Pursuant to § 6.1-225.14 of the Code of Virginia, revised March 2008

CCB-3304, Consent to Service of Process (Insurer of Shares), revised September 1996

CCB-3305, Application by an Out-of-State Credit Union to Conduct Business as a Credit Union in Virginia Pursuant to § 6.1-225.61 of the Code of Virginia, revised March 2008

CCB-3306, Application for Approval of Merger of Credit Unions Pursuant to § 6.1-225.27 of the Code of Virginia, revised March 2008

CCB-3307, Application of a Credit Union to Establish a Service Facility Pursuant to § 6.1-225.20 of the Code of Virginia, revised March 2008

CCB-3308, Credit Union Request for Field of Membership Expansion, revised March 2008

Consumer Finance Companies

CCB-1123, Personal Financial Report and Disclosure Statement, revised March 2008

CCB-1143, Limited Personal Financial Report and Disclosure Statement, revised March 2008

CCB-1149, Depository Institution Authorization Form, revised December 2004

CCB-1150, Employment and Business Affiliation Disclosure Form, revised March 2008

CCB-4401, Annual Report of a Consumer Finance Company, revised November 2007

CCB-4402, Application for a Consumer Finance License Pursuant to Chapter 6 of Title 6.1 of the Code of Virginia, revised March 2008

CCB-4403, Notice to Conduct Consumer Finance Business and Other Business at Same Location, revised March 2008

CCB-4406, Notice of Intent to Change the Location of a Consumer Finance Office, revised March 2008

CCB-4407, Application for an Additional Office Pursuant to § 6.1-256.1 B of the Consumer Finance Act, revised March 2008

CCB-4408, Application for Permission to Acquire Control of a Consumer Finance Licensee Pursuant to § 6.1-258.1 of the Code of Virginia, revised March 2008

Money Order Sellers and Money Transmitters

CCB-1123, Personal Financial Report and Disclosure Statement, revised March 2008

CCB-1143, Limited Personal Financial Report and Disclosure Statement, revised March 2008

CCB-1149, Depository Institution Authorization Form, revised December 2004

CCB-1150, Employment and Business Affiliation Disclosure Form, revised March 2008

CCB-5500, Application for a License to Engage in the Money Transmission and/or Money Order Sales Business Pursuant to Title 6.1, Chapter 12 of the Code of Virginia, revised March 2008

CCB-5507, Annual Report of Money Transmitters, revised November 2007

CCB-5509, Surety Bond for Money Order Sales and Money Transmission, revised March 2008

CCB-5511, Transaction Report of Money Order Sellers and Money Transmitters for the Semi-Annual Period, revised September 2008

CCB-5512, Transaction Report of Money Order Sellers and Money Transmitters for the Quarter, revised September 2008

CCB-5513, Deposit Agreement Under Virginia Code Title 6.1, Chapter 12 (Money Order Sales), revised August 1996

CCB-5514, Application for Permission to Acquire Control of a Money Transmitter Licensee Pursuant to § 6.1-378.2 of the Code of Virginia, revised March 2008

Check Cashers

CCB-5510, Check Casher Registration Form, revised March 2008

Payday Lenders

CCB-1123, Personal Financial Report and Disclosure Statement, revised March 2008

CCB-1143, Limited Personal Financial Report and Disclosure Statement, revised March 2003

CCB-1149, Depository Institution Authorization Form, revised December 2004

CCB-1150, Employment and Business Affiliation Disclosure Form, revised March 2008

CCB-5515, Application for a Payday Lender License Pursuant to Chapter 18 of Title 6.1 of the Code of Virginia, revised March 2008

CCB-5516, Surety Bond Pursuant to § 6.1-448 of the Code of Virginia, revised March 2008

CCB-5517, Application for an Additional Office or Relocation of an Existing Office Pursuant to the Payday Lender Act, revised March 2008

CCB-5518, Application for Permission to Acquire Control of a Payday Lender Licensee Pursuant to § 6.1-452 of the Code of Virginia, revised March 2008

CCB-5519, Application to Conduct the Business of Making Payday Loans and Other Business at Same Location, revised March 2008

CCB-5521, Annual Report of Payday Lenders, revised November 2007

Industrial Loan Associations

CCB-6602, Annual Report of Industrial Loan Associations, revised November 2007

Credit Counseling Agencies

CCB-1123, Personal Financial Report and Disclosure Statement, revised March 2008

CCB-1148, Personal Information and Disclosure Statement for Directors of Credit Counseling Agencies, revised June 2006

CCB-1149, Depository Institution Authorization Form, revised December 2004

CCB-1150, Employment and Business Affiliation Disclosure Form, revised March 2008

CCB-7700, Application to Engage in the Business of a Credit Counseling Agency Pursuant to Title 6.1, Chapter 10.2 of the Code of Virginia, revised March 2008

CCB-7702, Application for an Additional Office or the Relocation of an Existing Office Pursuant to the Credit Counseling Act, revised March 2008

CCB-7703, Surety Bond Pursuant to § 6.1-363.5 of the Code of Virginia, revised March 2008

CCB-7704, Application for Permission to Acquire Control of a Credit Counseling Licensee Pursuant to § 6.1-363.9 of the Code of Virginia, revised March 2008

CCB-7705, Semi-Annual Report of Credit Counseling Agencies, revised June 2008

CCB-7706, Annual Report of Credit Counseling Agencies, revised December 2007

Mortgage Lenders and Mortgage Brokers

CCB-1123, Personal Financial Report and Disclosure Statement, revised March 2008

CCB-1143, Limited Personal Financial Report and Disclosure Statement, revised March 2008

CCB-1149, Depository Institution Authorization Form, revised December 2004

CCB-1150, Employment and Business Affiliation Disclosure Form, revised March 2008

CCB-8802, Surety Bond Pursuant to § 6.1-413 of the Virginia Code, revised March 2008

CCB-8804, Application for a Mortgage Lender and/or Mortgage Broker License Pursuant to Chapter 16 of Title 6.1 of the Code of Virginia, revised June 2008

CCB-8805, Annual Report of Mortgage Lenders and Brokers, revised November 2007

CCB-8808, Application for Permission to Acquire Control of a Mortgage Lender/Broker Licensee Pursuant to § 6.1-416.1 of the Code of Virginia, revised March 2008

CCB-8809, Application for an Additional Office or Relocation of an Existing Office Pursuant to the Mortgage Lender and Broker Act, revised March 2008

CCB-8810, Application for Additional Authority for a Mortgage Lender or Mortgage Broker Pursuant to Chapter 16 of Title 6.1 of the Code of Virginia, revised June 2008

CCB-8811, Application for Exclusive Agent Qualification Pursuant to Chapter 16 of Title 6.1 of the Code of Virginia, revised March 2008

CCB-8812, Criminal History Records Consent and Fingerprinting Instructions, revised July 2008

Trust Companies

CCB-1122, Oath of Office for Multiple Directors, revised January 2000

CCB-1122A, Oath of Office for Single Director, revised January 2000

CCB-1123, Personal Financial Report and Disclosure Statement, revised March 2008

CCB-1140, Oath of Office of Organizing Directors of Financial Institutions, revised March 2008

CCB-1150, Employment and Business Affiliation Disclosure Form, revised March 2008

CCB-9900, Application of a Trust Company for a Certificate of Authority to Begin Business Pursuant to Title 6.1, Chapter 2, Article 3.2 of the Code of Virginia, revised March 2008

CCB-9901, Certificate of a Control Person of a Trust Company Pursuant to § 6.1-32.20 of the Code of Virginia, revised January 2005

CCB-9902, Bond for a Trust Company, revised December 1999

CCB-9904, Dual Service Certificate - Affiliated Trust Companies, revised January 2005

CCB-9905, Application to Establish a Trust Office, revised March 2008

CCB-9906, Application for Permission to Acquire Voting Shares of a Trust Company Pursuant to § 6.1-32.19 of the Code of Virginia, revised March 2008

CCB-9907, Application of a Trust Company to Change the Location of a Main Office or Branch Pursuant to § 6.1-32.21 of the Code of Virginia, revised March 2008

CCB-9908, Notice of Intent to Engage in Business as a Private Trust Company, revised March 2008

Publications:

"The Compliance Connection," a newsletter for consumer finance companies, mortgage lenders, mortgage brokers, and industrial loan associations, published quarterly

"The Credit Union Reflection," a newsletter for state-chartered credit unions, published quarterly

"The Virginia State Banker," a newsletter for state-chartered banks, published quarterly

"Payday Pre$$," a newsletter for payday lenders, published on an as-needed basis

Bureau of Insurance

Copies of the following documents may be viewed during regular workdays from 8:15 a.m. until 4:30 p.m. in the office of the State Corporation Commission, Bureau of Insurance, Tyler Building, 6th Floor, 1300 East Main Street, Richmond, VA 23219. The mailing address is P.O. Box 1157, Richmond, VA 23218. For general information call the Bureau of Insurance (Bureau) at (804) 371-9741 or for in-state calls use the toll free number (800) 552-7945.

Questions regarding interpretation or implementation of these documents may be directed to Van Tompkins, Special Assistant to the Commissioner of Insurance. Single copies of each document listed may be obtained free of charge by contacting Ms. Tompkins at the Bureau's mailing address, by telephone (804) 371-9694 or by FAX (804) 371-9873. Many of these documents are available online at the Bureau's website http://www.scc.virginia.gov/boi.

Administrative Letters:

Administrative Letter 1977-3, Insurance Problems Encountered by Handicapped or Disabled Persons, issued March 7, 1977

Administrative Letter 1977-4, 1977 Insurance Legislation, issued April 15, 1977

Administrative Letter 1977-5, Readable Insurance Policies - Automobile, Fire, and Homeowners Policies, issued May 9, 1977, §§ 38.2-2107 (formerly § 38.1-367.1) and 38.2-2224 (formerly § 38.1-387.1)

Administrative Letter 1977-6, 1977 Acts of the General Assembly of Virginia, issued May 9, 1977, §§ 38.2-2201 (formerly § 38.1-380.1), 38.2-2202 (formerly § 38.1-380.2) and 46.2-465 (formerly § 46.1-497.1)

Administrative Letter 1977-7, Assignment of Driving Record Points, issued May 9, 1977, § 38.2-1904 (formerly § 38.1-279.33)

Administrative Letter 1977-8, 1977 Acts of the General Assembly of Virginia, issued May 12, 1977, §§ 38.2-2118 (formerly § 38.1-279.49:1), 38.2-2204 (formerly § 38.1-381), 38.1-389.3 (Repealed 1996) and 38.2-2807 (formerly § 38.1-781)

Administrative Letter 1977-9, 161 Private Passenger Car Class Plan, issued May 26, 1977, §§ 38.2-1904 (formerly § 38.1-279.33), 38.2-1910 (formerly § 38.1-279.38) and 38.2-2213 (formerly § 38.1-381.6)

Administrative Letter 1977-10, Lawyers Professional Liability Insurance, issued May 26, 1977

Administrative Letter 1977-11, Automobile Rate Classification Statement, issued July 15, 1977, § 38.2-2214 (formerly § 38.1-381.7)

Administrative Letter 1977-12, Automobile Rating Territories, issued May 23, 1977

Administrative Letter 1977-13, Medical Expense and Loss of Income Coverages, issued July 25, 1977, §§ 38.2-1928 (formerly § 38.1-279.56), 38.2-2201 (formerly § 38.1-380.1), 38.2-2202 (formerly § 38.1-3802) and 46.2-465 (formerly § 46.1-497.1)

Administrative Letter 1977-14, Assignment of Driving Record Points, issued July 26, 1977, §§ 38.2-1904 (formerly § 38.1-279.33) and 38.2-1928 (formerly § 38.1-279.56)

Administrative Letter 1977-15, Amendment of Section 38.1-348.7 of the Code of Virginia Relating to Coverages for Mental Emotional or Nervous Disorders, Alcoholism and Drug Addiction, issued October 11, 1977, § 38.2-3412 (formerly § 38.1-348.7)

Administrative Letter 1977-16, 10% Set-Aside Clause - Local Public Works Act of 1977, issued November 14, 1977

Administrative Letter 1977-17, Medical Malpractice Liability Insurance Claims Report, issued December 21, 1977

Administrative Letter 1978-1, Use of Standard Automobile Insurance Forms Adopted by the State Corporation Commission, issued February 16, 1978, § 38.2-2220 (formerly § 38.1-384)

Administrative Letter 1978-2, 1978 Acts of the General Assembly of Virginia, issued May 31, 1978

Administrative Letter 1978-3, Notification Forms Regarding Refusal to Renew and Cancellation of Automobile, Fire and Homeowners Insurance Policies Pursuant to Section 38.1-381.5 and Section 38.1-371.2 of the Code of Virginia, issued May 25, 1978, §§ 38.2-2212 (formerly § 38.1-381.5) and 38.2-2114 (formerly § 38.1-371.2)

Administrative Letter 1978-4, Implementation of Section 38.1-52.11 of the Unfair Trade Practices Act Relating to Adverse Underwriting Decisions, issued May 31, 1978, § 38.2-500 et seq. (formerly § 38.1-49 et seq.) and § 38.2-512 (formerly § 38.1-52.11)

Administrative Letter 1978-5, (1) Amendment of Sections 38.1-348.7 and 38.1-348.8 of the Code of Virginia Relating to Coverages for Mental, Emotional or Nervous Disorders, Alcohol and Drug Dependence; (2) Enactment of Section 38.1-348.9 of the Code of Virginia Relating to Optional Obstetrical Services Coverages in Group Insurance Plans and Policies; and (3) Enactment of Section 38.1-348.10 of the Code of Virginia to Prohibit Exclusion or Reduction of Benefits Under a Group Accident and Sickness Insurance Policy on a Group Prepaid Service Plan Issued Pursuant to Title 32.1 of the Code of Virginia on the Basis of Such Benefits Being Also Payable Under an Individual Policy or Contract, issued June 15, 1978, §§ 38.2-3412 (formerly § 38.1-348.7), 38.2-3413 (formerly § 38.1-348.8), 38.2-3414 (formerly § 38.1-348.9) and 38.2-3415 (formerly § 38.1-348.10)

Administrative Letter 1978-6, Motor Vehicle Safety Responsibility Act Financial Responsibility Requirements, issued June 8, 1978, §§ 38.2-2206 (formerly § 38.1-381 (b)) and 46.2-100 (formerly § 46.1-1 (8))

Administrative Letter 1978-7, Policy Form Filings (for Maintenance of Mutual Assessment Fire Insurance Company Policy Form Filings), issued June 8, 1978

Administrative Letter 1978-8, The Use and Filing of Policy Forms (for Title Insurance Policies and Interim Binders), issued July 31, 1978, § 38.2-1003 (formerly § 38.1-76)

Administrative Letter 1978-9, Supplementary Guideline Number One Regarding Implementation of Section 38.1-52 (11) of the Unfair Trade Practices Act Relating to Adverse Underwriting Decisions, issued August 14, 1978, § 38.2-512 (formerly § 38.1-52 (11))

Administrative Letter 1978-10, Notice of Refusal to Renew, issued September 12, 1978, § 38.2-2212 (formerly § 38.1-381.5)

Administrative Letter 1978-11, Supplementary Guideline Number One Regarding Implementation of Section 38.1-52 (11) of the Unfair Trade Practices Act Relating to Adverse Underwriting Decisions, issued October 5, 1978, § 38.2-512 (formerly § 38.1-52 (11))

Administrative Letter 1978-12, ISO Copyright on Standard Forms, issued October 11, 1978

Administrative Letter 1978-13, Street Address of Branch Offices, issued October 25, 1978

Administrative Letter 1978-14, Special Call for Workmen's Compensation Insurance Experience Data, issued October 27, 1978, § 38.2-1300 et seq. (formerly § 38.1-159 et seq.)

Administrative Letter 1978-15, Surety Bond Guarantee Program - Small Business Administration (SBA), issued December 1, 1978

Administrative Letter 1978-16, Motor Vehicle Safety Responsibility Act Financial Responsibility Requirements, issued November 29, 1978

Administrative Letter 1979-1, The NAIC Program to Implement the President's Anti-Inflation Program, issued January 4, 1979

Administrative Letter 1979-2, The NAIC Program to Implement the President's Anti-Inflation Program, issued January 4, 1979

Administrative Letter 1979-3, The NAIC Program to Implement the President's Anti-Inflation Program, issued January 4, 1979

Administrative Letter 1979-5, The NAIC Program to Implement the President's Anti-Inflation Program, issued January 19, 1979

Administrative Letter 1979-7, Protection Against Uninsured Motorists Insurance, issued March 12, 1979

Administrative Letter 1979-8, Temporary Licenses for Life Agents, issued April 4, 1979, § 38.2-1830 (formerly § 38.1-310.4)

Administrative Letter 1979-9, Charges for Motor Vehicle Accident and Conviction Reports, issued March 19, 1979, §§ 38.2-310 (formerly § 38.1-337) and 38.2-1904 (formerly § 38.1-279.33)

Administrative Letter 1979-10, Amendment to Administrative Letter 1979-7, issued March 27, 1979

Administrative Letter 1979-11, Amendments to Administrative Letters 1979-7 and 1979-10, issued March 30, 1979

Administrative Letter 1979-12, 1979 Acts of the General Assembly of Virginia, issued April 13, 1979

Administrative Letter 1979-13, Qualification and Licensing of Agents, issued May 3, 1979, § 38.2-1800 et seq. (formerly § 38.1-327 et seq.)

Administrative Letter 1979-14, 1979 Legislation Pertaining to Life Insurance and Accident/Sickness Insurance, issued May 10, 1979, §§ 38.2-508.3 (formerly § 38.1-52 (7) (c)), 38.2-3407 (formerly § 38.1-347.2), 38.2-3408 (formerly § 38.1-347.1), 38.2-3412 (formerly § 38.1-348-7) and 38.2-3541 (formerly § 38.1-348-11)

Administrative Letter 1979-15, 1979 Legislation Pertaining to Fire Insurance, Homeowners Insurance and Motor Vehicle Insurance, issued May 18, 1979, §§ 38.2-2105 (formerly § 38.1-366), 38.2-2206 (formerly § 38.1-381), 38.2-2214 (formerly § 38.1-381.7), 8.01-66, 8.01-66.1 and 46.2-372 (formerly § 46.1-400)

Administrative Letter 1979-16, Revisions in the NAIC Program to Implement the President's Anti-Inflation Program, issued May 18, 1979

Administrative Letter 1979-17, Single Interest Coverage, issued June 4, 1979

Administrative Letter 1979-18, Commercial Multiple Peril Licensing and Filing Requirements, issued August 13, 1979

Administrative Letter 1979-19, Commercial Multiple Peril Licensing and Filing Requirements, issued August 14, 1979

Administrative Letter 1979-20, Adoption of Actuarial Guidelines by the Bureau of Insurance (for All Foreign Life Insurance Companies Licensed in Virginia), issued August 14, 1979, §§ 38.2-3130 through 38.2-3142 (formerly § 38.1-456(6))

Administrative Letter 1979-21, Adoption of Actuarial Guidelines for Domestic Life Insurance Companies by the Bureau of Insurance (for All Domestic Life Insurance Companies Licensed in Virginia), issued August 14, 1979, §§ 38.2-3130 through 38.2-3142 (formerly § 38.1-456(6))

Administrative Letter 1979-22, The Arson Reporting-Immunity Act, issued August 30, 1979

Administrative Letter 1979-23, Readability of All Insurance (property and casualty) Policies in Virginia, issued September 27, 1979

Administrative Letter 1979-24, Readability of All Insurance (life and health) Policies in Virginia, issued September 27, 1979

Administrative Letter 1979-25, Single Interest, issued October 2, 1979

Administrative Letter 1980-1, Adoption of 14VAC5-320 (formerly Insurance Regulation No. 15): "Rules Governing Reserve Standards for Accident and Sickness Insurance Policies," issued January 18, 1980, 14VAC5-320 (formerly Insurance Regulation No. 15)

Administrative Letter 1980-2, Homeowners Insurance (Offer As An Option a Provision Insuring Against Loss Caused or Resulting From Water Which Backs Up Through Sewers or Drains), issued March 31, 1980, § 38.2-2120 (formerly § 38.1-335.2)

Administrative Letter 1980-3, Regulation Numbering System, issued June 26, 1980

Administrative Letter 1980-5, 1980 Legislation by the General Assembly of Virginia, issued May 9, 1980

Administrative Letter 1980-6, Homeowners Insurance (Filing Rate Adjustments for Having Smoke Detectors), issued May 13, 1980

Administrative Letter 1980-8, Insurance Regulation No. 13, issued June 16, 1980 (replaced Administrative Letter 1980-4)

Administrative Letter 1980-9, Certification of Insurance, issued July 7, 1980, §§ 38.2-513.2 (formerly § 38.1-52 (10a)) and 38.2-2105 (formerly § 38.1-366)

Administrative Letter 1980-10, 1980 Revisions in the NAIC Program to Implement the President's Anti-Inflation Program (COWPS), issued July 30, 1980

Administrative Letter 1980-11, Modification of Agents' Examination Schedule, issued August 29, 1980

Administrative Letter 1980-12, Assignment of Points - Safe Driver Insurance Plan, issued November 10, 1980, §§ 38.2-1904 (formerly § 38.1-279.33) and 38.2-2212 (formerly § 38.1-381.5)

Administrative Letter 1980-13, Deductibles and Coinsurance Options Required - Accident and Sickness Insurance and Prepaid Hospital, Medical, Surgical, Dental or Optometric Service Plans (Virginia Senate Bill 184-1980), issued November 17, 1980, § 38.2-3417 (formerly § 38.1-348.12)

Administrative Letter 1981-1, Termination of the President's Anti-Inflation Program (COWPS), issued March 10, 1981

Administrative Letter 1981-2, Deductible and Coinsurance Options, issued March 23, 1981, Repeals § 38.1-348.12 and Enacts § 38.2-3417 (formerly § 38.1-348.12:1)

Administrative Letter 1981-3, 1981 Legislation by the General Assembly of Virginia (Pertaining to All Insurance Companies, Fraternal Benefit Societies and Prepaid Health Care Plans Licensed in Virginia), issued May 1, 1981

Administrative Letter 1981-4, Virginia Insurance Information and Privacy Protection Act, issued May 13, 1981, §§ 38.2-600 (formerly § 38.1-52.14), 38.2-601 through 38.2-613 (formerly §§ 38.1-57.4 through 38.1-57.16), 38.2-617 (formerly § 38.1-57.24) and 38.2-618 (formerly § 38.1-57.25)

Administrative Letter 1981-5, 1981 Legislation - Effective July 1, 1981 (House Bill 1024/Pertaining to the Regulation of Insurance Premium Finance Companies) issued June 5, 1981, §§ 38.2-4700 et seq. (formerly §§ 38.1-735 through 38.1-745)

Administrative Letter 1981-6, 1981 Legislation - Effective July 1, 1981 (Reimbursement to Members for Expense Incurred for Emergency Road Service or Towing Service), issued June 5, 1981, § 13.1-400.1

Administrative Letter 1981-9, Mortgage Guaranty Insurance Policies, issued August 19, 1981

Administrative Letter 1981-10, Risk Sharing Arrangements (replacement for Administrative Letter 1980-7), issued August 13, 1981, § 38.2-1314 (formerly § 38.1-173)

Administrative Letter 1981-11, Filing Affidavits in Compliance with Surplus Lines Insurance Law, issued August 18, 1981, § 38.2-4806 (formerly § 38.1-327.52)

Administrative Letter 1981-12, Mortgage Guaranty Insurance on Variable Rate Mortgages (clarification of Administrative Letter 1981-9), issued September 11, 1981

Administrative Letter 1981-13, Cancellation of Motor Vehicle Liability Policy for Non-Payment at the Request of Premium Finance Company, issued October 30, 1981, § 38.2-2212 (formerly § 38.1-381.5)

Administrative Letter 1981-14, Mortgage Guaranty Insurance on Variable Rate Mortgages Allowing Negative Amortization, issued September 30, 1981

Administrative Letter 1981-15, Adverse Underwriting Decision Notice, issued October 15, 1981, §§ 38.2-608 (formerly § 38.1-57.11), 38.2-610 (formerly § 38.1-57.13), 38.2-2114 (formerly § 38.1-371.2) and 38.2-2212 (formerly § 38.1-381.5)

Administrative Letter 1981-16, Adverse Underwriting Decision Notice (additional instructions to Administrative Letter 1981-15), issued October 22, 1981, §§ 38.2-608 (formerly § 38.1-57.11), 38.2-610 (formerly § 38.1-57.13), 38.2-2114 (formerly § 38.1-371.2) and 38.2-2212 (formerly § 38.1-381.5)

Administrative Letter 1981-17, 1981 Legislation by the General Assembly of Virginia, issued November 19, 1981

Administrative Letter 1981-19, Notice to Be Provided to the Insured Pursuant to Section 38.1-327.52 of the Code of Virginia, issued November 30, 1981, § 38.2-4806 (formerly § 38.1-327.52)

Administrative Letter 1981-20, Adoption Date for the Revised "License Request" Form PIN050-A and Definition of the Conditions Under Which an "Interim Appointment" Form May be Utilized, issued December 16, 1981, § 38.2-1826 (formerly § 38.1-327.37)

Administrative Letter 1982-1, Notice to be Provided to the Insured Pursuant to Section 38.1-327.52 of the Code of Virginia, issued January 7, 1982, § 38.2-1826 (formerly § 38.1-327.52)

Administrative Letter 1982-2, Credit Life and Health Insurance, issued January 19, 1982, § 38.2-3729 (formerly § 38.1-482.8)

Administrative Letter 1982-3, 14VAC5-340 (formerly Insurance Regulation No. 17) and the Commissioner's Order Entered May 19, 1981 in Case No. INS800067 - Minimum Standards for Coverage Content of Fire and Homeowner Insurance Policies, issued February 19, 1982, 14VAC5-340 (formerly Insurance Regulation No. 17)

Administrative Letter 1982-4, Cancellation of Motor Vehicle Liability Insurance Policies by Insurers for Nonpayment of Premium Installments; or at the Request of Premium Finance Companies Because of Nonpayment of Premium Loan Installments, issued April 28, 1982, § 38.2-2212 (formerly § 38.1-381.5)

Administrative Letter 1982-5, 1982 Legislation by the General Assembly of Virginia, issued April 30, 1982

Administrative Letter 1982-6, Changes in the Insurance Code of Virginia Regarding Credit Life Insurance and Credit Accident and Sickness Insurance, issued May 6, 1982

Administrative Letter 1982-9, Uninsured Motorists Rule and Rate Revisions - Revision to Forms VA CP-19 and VA CP-20, issued May 28, 1982

Administrative Letter 1982-10, Motor Vehicle Service Contracts, issued May 20, 1982, §§ 38.2-124 and 38.2-125 (formerly § 38.1-21)

Administrative Letter 1982-13, Competitive Pricing Rating Law Chapter 226 (H213), 1982 Acts of Assembly Rate Standards - Motor Vehicle Insurance, issued May 28,1982, § 38.2-1904 (formerly § 38.1-279.33)

Administrative Letter 1982-14, Collection of Unearned Commissions, issued November 5, 1982

Administrative Letter 1982-15, Administrative Order 7582, entered August 6, 1982 - Uninsured Motorists Premium Modification Rule, issued November 15, 1982

Administrative Letter 1982-16, Vehicle Service Contract Reimbursement Policies - Contractual Liability Insurance, issued December 21, 1982

Administrative Letter 1982-17, Compilation of Experience Sections 38.1-261 and 38.1-279.46, issued December 21, 1982, §§ 38.2-2012 (formerly § 38.1-261) and 38.2-1919 (formerly § 38.1-279.46)

Administrative Letter 1983-1, 14VAC5-110 (formerly Insurance Regulation No. 18), 14VAC5-140 (formerly Insurance Regulation No. 19), (formerly Insurance Regulation No. 20, repealed), 14VAC5-120 (formerly Insurance Regulation No. 21), and 14VAC5-130 (formerly Insurance Regulation No. 22), issued March 31, 1983, 14VAC5-110 (formerly Insurance Regulation No. 18), 14VAC5-140 (formerly Insurance Regulation No. 19), 14VAC5-120 (formerly Insurance Regulation No. 21) and 14VAC5-130 (formerly Insurance Regulation No. 22)

Administrative Letter 1983-2, Bracketed by Duration Credit Accident and Sickness Rates, issued March 31, 1983, § 38.2-3725 (formerly § 38.1-482.7:1 D)

Administrative Letter 1983-3, 1983 Legislation by the General Assembly of Virginia, issued April 8, 1983

Administrative Letter 1983-6, Adoption of New Mortality Tables Under 1982 Amendments to the Standard Nonforfeiture Law: Sections 38.1-456, 38.1-461, 38.1-462 and 38.1-464 through 38.1-467 of the Code of Virginia, as amended, issued July 28, 1983, §§ 38.2-3130 through 38.2-3142 (formerly § 38.1-456), 38.2-3200 et seq. (formerly §§ 38.1-461, 38.1-462, and 38.1-464 through 38.1-467) of the Code of Virginia, as amended

Administrative Letter 1983-7, Property and Casualty Rule, Rate and Form Filings: Life, Accident and Sickness and All Other Filings Required by Section 38.1-342.1 of the Code of Virginia, issued October 19, 1983, § 38.2-316 (formerly § 38.1-342.1)

Administrative Letter 1983-8, Administrative Order No. 8255, issued October 19, 1983, § 38.2-317 (formerly § 38.1-279.48:1)

Administrative Letter 1983-12, Manual Rules Which Waive Premium Refunds or Charges, issued December 7, 1983

Administrative Letter 1983-13, Surplus Lines Brokers - Gross Premium Tax Report Calendar Year - 1983, issued December 30, 1983

Administrative Letter 1984-1, 1984 Legislation by the General Assembly of Virginia, issued April 27, 1984

Administrative Letter 1984-3, Form Approval Requirements as Provided by Section 38.1-342.1 of the Code of Virginia, issued June 18, 1984, § 38.2-316 (formerly § 38.1-342.1)

Administrative Letter 1984-4, Insurance in Connection with Variable Rate Loans, issued June 20, 1984 (replaced Administrative Letter 1983-11)

Administrative Letter 1984-5, Virginia Insurance Rating Laws (for all companies licensed to write property and casualty insurance in Virginia), issued June 25, 1984, § 38.2-1831 (formerly § 38.1-327.43)

Administrative Letter 1984-6, Hospital Billing Procedures Commencing October 1, 1984, issued September 18, 1984

Administrative Letter 1985-1, Surplus Lines Brokers Gross - Premium Tax Report Calendar Year - 1984, issued January 18, 1985, § 38.2-4807 (formerly § 38.1-327.53)

Administrative Letter 1985-2, Safe Driver Insurance Plans Section 38.1-279.33(c) of the Code of Virginia, issued January 31, 1985, § 38.2-1904 (formerly § 38.1-279.33 (c))

Administrative Letter 1985-3, Application for License as Surplus Lines Broker, issued February 4, 1985

Administrative Letter 1985-4, Misstatement of Age or Sex Adjustments in Universal Life Insurance Policies, issued February 21, 1985

Administrative Letter 1985-6, Copayment Requirements, issued March 1, 1985, § 38.2-4300 (formerly § 38.1-863)

Administrative Letter 1985-8, Revised Instructions for Filing the "Declaration of Estimated License Tax and Estimated Assessment," issued March 1, 1985, §§ 38.2-407 (formerly § 38.1-48.2), 58.1-2501 and 58.1-2520

Administrative Letter 1985-9, Legislation Enacted by the 1985 Session of the General Assembly of Virginia, issued April 23, 1985

Administrative Letter 1985-10, Pollution Liability Exclusion Endorsement, issued May 23, 1985

Administrative Letter 1985-11, "Refer to Company" Designations, issued May 30, 1985, § 38.2-1906 (formerly § 38.1-279.34)

Administrative Letter 1985-13, Rules Governing Group Self-Insurers of Liability under the Virginia Workers' Compensation Act, issued June 10, 1985

Administrative Letter 1985-14, Alteration of Administrative Letter 1985-10 on Pollution Liability Exclusion Endorsement, issued July 8, 1985

Administrative Letter 1985-15, New Regulatory Requirements, issued July 22, 1985, §§ 38.2-4902 (formerly § 38.1-957) and 38.2-4905 (formerly § 38.1-960)

Administrative Letter 1985-16, Administrative Order Number 8926 - Revised Uninsured Motorists Rates, issued August 12, 1985

Administrative Letter 1985-18, Reporting of Medical Malpractice Claims, § 38.2-389.3:1, issued November 20, 1985

Administrative Letter 1985-19, Changes in the Licensing Procedure of Agents in Accordance with House Bill 1715, issued December 19, 1985, § 38.2-218 (formerly § 38.1-40)

Administrative Letter 1986-1, New Monthly Report Form for Surplus Lines Brokers, issued January 10, 1986

Administrative Letter 1986-2, Surplus Lines Brokers - Gross Premiums Tax Report - Calendar Year 1985, issued January 10, 1986, § 38.2-4807 (formerly § 38.1-327.53)

Administrative Letter 1986-3, Application for License as Surplus Lines Broker, issued January 22, 1986, § 38.2-1800 (formerly § 38.1-327.1)

Administrative Letter 1986-4, Virginia Market Assistance Plan, issued January 31, 1986

Administrative Letter 1986-5, Prohibition Against Insuring Lives or Persons of Residents of States in Which Insurer Is Not Licensed, issued April 30, 1986, § 38.2-3102 (formerly § 38.1-433)

Administrative Letter 1986-6, Legislation Enacted by the 1986 Session of the General Assembly of Virginia, issued May 11, 1986

Administrative Letter 1986-7, Cancellation of Vanpool Vehicles, issued May 19, 1986, § 38.2-2217.1 (formerly § 38.1-381.11)

Administrative Letter 1986-9, Surplus Lines Insurance Law Effective July 1, 1986, issued May 27, 1986

Administrative Letter 1986-11, Health Agent Study Course and Examination, issued June 4, 1986, §§ 38.2-1815 and 38.2-1816

Administrative Letter 1986-12, Guidelines for Approval of Copayment Requirements, issued June 20, 1986, §§ 38.2-4300 and 38.2-4302

Administrative Letter 1986-13, Requirements for Coverage for Mental Illness and Substance Abuse, issued June 26, 1986, §§ 38.2-3412, 38.2-3413 and 38.2-4300

Administrative Letter 1986-14, Senate Bill 250, Recodification of the Insurance Code - Title 38.2, issued July 1, 1986

Administrative Letter 1986-15, Health Agent Study Course - Administrative Letter 1986-11, issued June 30, 1986

Administrative Letter 1986-16, Administrative Order No. 9177 - Mobile Home Owners Policy - MH(C), Virginia Amendatory Endorsement - MH(C)-1, issued July 1, 1986

Administrative Letter 1986-19 Prohibition Against the Payment or Receipt of Title Insurance Kickbacks, Rebates, Commissions and Other Payments, issued October 10, 1986, § 38.2-4614

Administrative Letter 1986-20, New Regulatory Requirements, revised November 10, 1986, § 38.2-4904.1

Administrative Letter 1986-21, Variable Contracts Examination, issued October 23, 1986, § 38.2-1817

Administrative Letter 1986-22, 1980 Smoker/Nonsmoker Mortality Tables for Use in Determining Minimum Reserve Liabilities and Nonforfeiture Benefits, issued December 18, 1986, §§ 38.2-3130.1 and 38.2-316

Administrative Letter 1986-23, Title Insurance Agents Examination, issued December 29, 1986, § 38.2-1814.1

Administrative Letter 1987-1, Gross Premiums Tax Report - Calendar Year 1986 Application for License, issued January 15, 1987, Administrative Letter 1986-23, Title Insurance Agents Examination, issued December 29, 1986, § 38.2-1814.1

Administrative Letter 1987-2, § 55-210.4:01 of the Code of Virginia - Unclaimed Property - Change of Beneficiary Forms, issued March 3, 1987, § 55-210.4:01

Administrative Letter 1987-3, Chapter 12 of Title 37.1 of the Code of Virginia - Disclosure of Patient Information to Third Party Payors by Professionals, issued March 9, 1987, §§ 37.1-225 et seq. and 38.2-600 et seq.

Administrative Letter 1987-4, Appointment of the Clerk of the Commission as Agent for Service of Process, issued March 13, 1987, § 38.2-1216

Administrative Letter 1987-5, 14VAC5-350 (formerly Insurance Regulation No. 25) - Rules Governing Surplus Lines Insurance, issued March 26, 1987, 14VAC5-350 (formerly Insurance Regulation No. 25)

Administrative Letter 1987-6, Dissolution of the Virginia Market Assistance Plan, issued April 16, 1987

Administrative Letter 1987-7, Legislation Enacted by the 1987 Session of the General Assembly of Virginia, issued April 30, 1987

Administrative Letter 1987-9, Report of Acts Deemed Larceny, issued May 22, 1987, §§ 38.2-1810 and 18.2-111

Administrative Letter 1987-10, Revised Law and Procedures for Licensing and Appointment of Insurance Agents, issued June 1, 1987, §§ 38.2-126, 38.2-1800, 38.2-2503 and 38.2-3902

Administrative Letter 1987-12, Revision to Title Insurance Financial Responsibility Requirement, issued September 10, 1987, §§ 38.2-1814.1 and 38.2-1833

Administrative Letter 1987-13, Request for Assistance in Updating Agent Address Records, issued September 16, 1987, § 38.2-1826

Administrative Letter 1987-15, 14VAC5-210 (formerly Insurance Regulation No. 28), issued October 7, 1987, § 38.2-4311 and 14VAC5-210 (formerly Insurance Regulation No. 28)

Administrative Letter 1987-16, Revised Form for the Appointment of Insurance Agents, issued November 24, 1987, § 38.2-1826

Administrative Letter 1988-1, Gross Premiums Tax Report - Calendar Year 1987 Application for License, issued January 15, 1988, §§ 38.2-400 and 38.2-403

Administrative Letter 1988-2, Report of Certain Liability Claims as Required by Virginia Code Section 38.2-2228.1, issued January 26, 1988, §§ 38.2-117, 38.2-118 and 38.2-2228.1

Administrative Letter 1988-3, Supplemental Report for Certain Lines and Subclassifications of Liability Insurance as Required by Virginia Code Section 38.2-1905.2, issued January 26, 1988, §§ 38.2-117, 38.2-118, 38.2-1905.1 and 38.2-1905.2

Administrative Letter 1988-4, Withdrawal of Administrative Letter 1983-5 dated June 1, 1983 and Amendments to Administrative Letter 1983-5 dated August 22, 1983, issued March 15, 1988

Administrative Letter 1988-5, Title Insurance Agent Examination, issued April 5, 1988, § 38.2-1814.1

Administrative Letter 1988-6, Legislation Enacted by the 1988 Session of the General Assembly of Virginia, issued May 25, 1988

Administrative Letter 1988-7, Virginia Birth-Related Neurological Injury Compensation Program, issued May 10, 1988, § 38.2-5002

Administrative Letter 1988-8, Report of Certain Liability Claims Required by Virginia Code Section 38.2-2228.1, issued May 25, 1988, §§ 38.2228.1 and 38.2-2500

Administrative Letter 1988-9, Implementation of 14VAC5-210 (formerly Insurance Regulation No. 28) - Reporting Dates, issued June 1, 1988, 14VAC5-210 (formerly Insurance Regulation No. 28)

Administrative Letter 1988-11, Administrative Letter 1988-10 (rescinds the application of Administrative Letter 1988-10), issued June 30, 1988, § 38.2-305

Administrative Letter 1988-12, Withdrawal of Administrative Letter 1987-8, issued August 9, 1988, §§ 38.2-136 and 38.2-513

Administrative Letter 1988-13, Copayments for Inpatient Mental and Nervous Disorders, issued August 4, 1988

Administrative Letter 1988-14, Adoption of New Mortality Tables Pursuant to the 1982 Amendments to the Standard Nonforfeiture Law - Section 38.2-3209 K of the Code of Virginia, as amended, issued August 5, 1988, § 38.2-3209 K

Administrative Letter 1988-16, Modifications of Agent Licensing and Appointment Procedures, issued October 14, 1988, §§ 38.2-1812, 38.2-1825 A and 38.2-1836

Administrative Letter 1988-17, Delayed Effect of Rate Filings and Certain Form Filing Requirements, issued November 3, 1988, §§ 38.2-1903 and 38.2-1912

Administrative Letter 1989-1, Supplemental Report for Certain Lines and Subclassifications of Liability Insurance as Required by Virginia Code Section 38.2-1905.2, issued February 1, 1989, §§ 38.2-117, 38.2-118, 38.2-218, 38.2-1905.1 and 38.2-1905.2

Administrative Letter 1989-2, Report of Certain Liability Claims as Required by Virginia Code Section 38.2-2228.1, issued February 1, 1989, §§ 38.2-117, 38.2-118, 38.2-218 and 38.2-2228.1

Administrative Letter 1989-3, Additional Instructions for Completion of Administrative Letter 1989-1 Regarding the Filing of Supplemental Reports Required by Virginia Code Section 38.2-1905.2, issued March 10, 1989, § 38.2-1905.2

Administrative Letter 1989-5, Insurance Company Expenses, issued March 31, 1989, § 38.2-1904

Administrative Letter 1989-6, Market Conduct Examinations, issued April 21, 1989, §§ 38.2-200, 38.2-515, 38.2-614, 38.2-1317, 38.2-1809, and 38.2-4315

Administrative Letter 1989-7, Legislation Enacted by the 1989 Session of the General Assembly of Virginia, issued June 23, 1989

Administrative Letter 1989-9, Approval of Living Benefit Provisions Attached to or Included in Life Insurance Policies, issued May 25, 1989, §§ 38.2-102 and 38.2-3503

Administrative Letter 1989-12, Long-Term Care Insurance Consumer's Guide, issued October 27, 1989, § 38.2-5207

Administrative Letter 1989-13, Delayed Effect of Rate Filings, issued December 18, 1989, § 38.2-1912

Administrative Letter 1989-14, Accelerated Approval Procedure for Medicare Supplement Forms and Rates Filings, issued December 21, 1989

Administrative Letter 1990-1, Supplemental Report for Certain Lines and Subclassifications of Liability Insurance as Required by Virginia Code Section 38.2-1905.2 Due May 1, 1990, issued January 29, 1990, §§ 38.2-117, 38.2-118 and 38.2-1905.1

Administrative Letter 1990-2, Report of Certain Liability Claims as Required by Virginia Code Section 38.2-2228.1 Due September 1, 1990, issued January 29, 1990, §§ 38.2-117, 38.2-118 and 38.2-2228.1

Administrative Letter 1990-4, Workers' Compensation Insurance Rates, issued March 12, 1990

Administrative Letter 1990-6, Workers' Compensation and Employers' Liability Insurance Rate Deviations (withdrew Administrative Letter 1982-12), issued May 4, 1990, § 38.2-2009

Administrative Letter 1990-7, Legislation Enacted by the 1990 Session of the General Assembly of Virginia, issued June 15, 1990

Administrative Letter 1990-9, Point Assignment Under a Safe Driver Insurance Plan, issued July 13, 1990, § 38.2-1905

Administrative Letter 1990-10, Rate Filings Subject to the Provisions of Virginia Code Section 38.2-1912 F, issued July 10, 1990, §§ 38.2-1322, 38.2-1905.1, and 38.2-1912

Administrative Letter 1990-12, Senate Bill 131 - Coverage for Child Health Supervision Services, issued September 11, 1990, § 38.2-3411.1

Administrative Letter 1990-13, Annual Statement Filing by Certain Insurers in Machine-Readable Format: Diskettes Required, issued October 12, 1990, § 38.2-1300

Administrative Letter 1990-14, Clarification of Virginia Insurance Code Section 38.2-4904 - Annual Disclosure Statements, issued August 17, 1990, § 38.2-4904

Administrative Letter 1990-15, Allocation of Group Premiums for Multijurisdictional Health Maintenance Organizations, issued October 1, 1990, § 38.2-400

Administrative Letter 1990-17, Foreign and Alien Life Insurer's Reserve Valuation Certificate Requirements, issued October 12, 1990, §§ 38.2-3127 and 38.2-3143

Administrative Letter 1990-18, Underwriting Military Personnel, issued October 10, 1990

Administrative Letter 1990-20, Delayed Effect of Rate Filings, issued November 1, 1990, § 38.2-1912

Administrative Letter 1990-22, Proposed Rules Governing Private Review Agents, issued November 13, 1990, § 38.2-5300

Administrative Letter 1990-23, Long-Term Care Insurance Consumer's Guide, issued December 7, 1990, § 38.2-5207

Administrative Letter 1991-1, Supplemental Reports for Potentially Noncompetitive Lines and Subclassifications of Commercial Liability Insurance as Required by Virginia Code Section 38.2-1905.2, issued January 29, 1991, §§ 38.2-1905.1 and 38.2-1905.2

Administrative Letter 1991-2, Report of Certain Liability Claims as Required by Virginia Code Section 38.2-2228.1 Due September 1, 1991, issued January 29, 1991, §§ 38.2-117, 38.2-118, 38.2-218 and 38.2-2228.1

Administrative Letter 1991-3, Premiums Charged for Credit Accident and Sickness Insurance, issued January 15, 1991, § 38.2-3710

Administrative Letter 1991-4, Administrative Letter 1990-6 - Workers' Compensation and Employers' Liability Insurance Rate Deviations, issued February 13, 1991

Administrative Letter 1991-5, Effective Date of New Section 38.2-508.1 of the Code of Virginia, issued April 19, 1991, § 38.2-508.1

Administrative Letter 1991-6, Workers' Compensation Insurance Rate Filings, issued April 16, 1991

Administrative Letter 1991-7, Contingency Reserve Funding Level Required by the Rules Governing Group Self-Insurers of Liability Under the Virginia Workers' Compensation Act, 14VAC5-370, (formerly Insurance Regulation No. 16), issued April 23, 1991, 14VAC5-370 (formerly Insurance Regulation No.16)

Administrative Letter 1991-8, "Rules Governing Minimum Standards for Medicare Supplement Policies" - 14VAC5-170 (formerly Insurance Regulation No. 35), Effective December 1, 1990, issued June 10, 1991, 14VAC5-170 (formerly Insurance Regulation No. 35)

Administrative Letter 1991-9, Private Passenger Automobile Medical Expense Coverage Effective July 1, 1991, issued May 29, 1991, §§ 38.2-124 and 38.2-2201

Administrative Letter 1991-10, Virginia Workers' Compensation Profitability, issued June 3, 1991

Administrative Letter 1991-11, Legislation Enacted by the 1991 Session of the General Assembly of Virginia, issued June 17, 1991

Administrative Letter 1991-12, Unfair Trade Practices Concerning Automobile Glass Claims, issued October 31, 1991, § 38.2-510

Administrative Letter 1991-13, Preneed Funeral Contracts Funded by Life Insurance or Annuities, issued November 21, 1991, § 54.1-2820

Administrative Letter 1992-1, Supplemental Report for Certain Lines and Subclassifications of Liability Insurance as Required by Virginia Code Section 38.2-1905.2 Due May 1, 1992, issued January 17, 1992, §§ 38.2-117, 38.2-118, 38.2-218, 38.2-1905.1 and 38.2-1905.2

Administrative Letter 1992-2, Report of Certain Liability Claims as Required by Virginia Code Section 38.2-2228.1 Due September 1, 1992, issued January 17, 1992, §§ 38.2-117, 38.2-118, 38.2-218 and 38.2-2228.1

Administrative Letter 1992-3, Requirements for Reinsurers Desiring to Qualify as Acceptable Reinsurers under Virginia Code Section 38.2-1316.2 or 38.2-1316.3, issued January 21, 1992, §§ 38.2-1316, 38.2-1316.2 through 38.2-1316.5

Administrative Letter 1992-5, 14VAC5-190 (formerly Insurance Regulation No. 38): Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers, issued February 12, 1992, §§ 38.2-218, 38.2-3419.1 and 14VAC5-190 (formerly Insurance Regulation No. 38)

Administrative Letter 1992-6, Prohibition Against the Payment or Receipt of Title Insurance Kickbacks Rebates, Commissions and other Payments, issued February 19, 1992, §§ 38.2-509 and 38.2-4614

Administrative Letter 1992-8, Required Filings of Insurers That Are Members of an Insurance Holding Company System, issued March 6, 1992, § 38.2-1329

Administrative Letter 1992-9, Credit Accident and Sickness Insurance Rates, issued April 21, 1992, §§ 38.2-1301 and 38.2-3727

Administrative Letter 1992-10, Transactions Within a Holding Company System Involving Any Person Who Is Not an Affiliate, issued April 16, 1992, §§ 38.2-1331 and 38.2-4233

Administrative Letter 1992-11, Withdrawal of Administrative Letter 1992-7, issued May 15, 1992

Administrative Letter 1992-12, Legislation Enacted by the 1992 Session of the General Assembly of Virginia, issued July 16, 1992

Administrative Letter 1992-13, Mammogram Benefits in Medicare Supplement Policies, issued August 5, 1992, § 38.2-3418.1

Administrative Letter 1992-16, Analysis of Excess Capital and Surplus Investments, issued August 14, 1992

Administrative Letter 1992-17, Asset Protection Act, Virginia Code §§ 38.2-1446 and 38.2-1447, issued August 14, 1992, §§ 38.2-1446 and 38.2-1447

Administrative Letter 1992-18, New Chapter 37.1 of Title 38.2, Code of Virginia, issued August 31, 1992, §§ 38.2-3725, 38.2-3726, 38.2-3727 and 38.2-3730

Administrative Letter 1992-20, House Bill 660 - Effective July 1, 1992 - Modified Guaranteed Life Insurance and Modified Guaranteed Annuities, issued October 15, 1992, §§ 38.2-316 and 38.2-3113.1

Administrative Letter 1992-21, Hurricane Andrew, issued October 30, 1992

Administrative Letter 1992-22, Compliance with Virginia Code Section 38.2-4311, issued October 30, 1992, § 38.2-4311

Administrative Letter 1992-23, New Chapter 37.1 of Title 38.2, Code of Virginia issued November 25, 1992, § 38.2-3725

Administrative Letter 1992-24, Actuarial Opinion Submissions in Company Annual Statements, issued November 10, 1992 (withdrew Administrative Letter 1990-16)

Administrative Letter 1992-25, Assignment of Points Under Safe Drive Insurance Plans, issued December 15, 1992, §§ 38.2-602, 38.2-608, 38.2-609, 38.2-610 and 38.2-1905

Administrative Letter 1992-26, Administrative Letter 1992-20 - Modified Guaranteed Life Insurance and Modified Guaranteed Annuities, issued December 11, 1992, §§ 38.2-1443.1 and 38.2-3113.1

Administrative Letter 1993-1, Supplemental Reports for Potentially Noncompetitive Lines and Subclassifications of Commercial Liability Insurance as Required by Virginia Code Section 38.2-1905.2 Not Due Until May 1, 1994; Special Limited Data Call Due July 1, 1993, issued April 9, 1993, § 38.2-1905.2

Administrative Letter 1993-2, Report of Certain Liability Claims as Required by Virginia Code Section 38.2-2228.1 Due September 1, 1993, issued April 9, 1993, §§ 38.2-117, 38.2-118, 38.2-218 and 38.2-2228.1

Administrative Letter 1993-3, 14VAC5-190 (formerly Insurance Regulation No. 38): Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers, issued February 10, 1993, 14VAC5-190 (formerly Insurance Regulation No. 38)

Administrative Letter 1993-4, Delayed Effects of Rate Filings for Certain Lines and Subclassifications of Commercial Liability Insurance, issued January 28, 1993, § 38.2-1912

Administrative Letter 1993-6, Installment Payment Plans, issued May 3, 1993

Administrative Letter 1993-7, Changes of Address and Telephone Numbers for the State Corporation Commission's Bureau of Insurance, issued March 25, 1993

Administrative Letter 1993-8, Special Data Call Due July 1, 1993 in Support of a Report to the General Assembly Pursuant to Section 38.2-1905.1 A of the Code of Virginia for Commercial Contractors Liability, Products and Completed Operations Liability, and Municipal Liability Insurance, issued April 27, 1993, §§ 38.2-218, 38.2-1905.1 A and 38.2-1905.2

Administrative Letter 1993-9, Building Ordinance or Law Coverage, issued April 19, 1993, § 38.2-2124

Administrative Letter 1993-10, Use of Final Rates Filed by Rate Service Organizations for Property and Casualty Lines of Insurance Other Than Workers' Compensation, issued April 29, 1993, § 38.2-1908

Administrative Letter 1993-12, Long-Term Care Insurance Reporting Requirements, issued May 3, 1993

Administrative Letter 1993-13, Legislation Enacted by the 1993 Session of the Virginia General Assembly, issued June 3, 1993

Administrative Letter 1993-15, Distribution of Information on Insureds in the Workers' Compensation Insurance Plan, issued October 4, 1993, § 65.2-823

Administrative Letter 1993-19, 14VAC5-320 (formerly Insurance Regulation No. 15) (Revised) - Rules Establishing Minimum Reserve Standards for Individual and Group Accident and Sickness Insurance Contracts, issued November 5, 1993, 14VAC5-320 (formerly Insurance Regulation No. 15)

Administrative Letter 1994-1, Supplemental Reports for Potentially Noncompetitive Lines and Subclassifications of Commercial Liability Insurance as Required by Virginia Code Section 38.2-1905.2 Due May 1, 1994, issued January 1994, §§ 38.2-117, 38.2-118, 38.2-119, 38.2-1905.1 and 38.2-1905.2

Administrative Letter 1994-2, Report of Certain Liability Claims as Required by Virginia Code Section 38.2-2228.1 Due September 1, 1994, issued February 17, 1994, §§ 38.2-117, 38.2-118, 38.2-218 and 38.2-2228.1

Administrative Letter 1994-3, Medicare Supplement Insurance Premiums Comparison Lists, issued January 11, 1994

Administrative Letter 1994-4, 14VAC5-190 (formerly Insurance Regulation No. 38): Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers, issued January 20, 1994, §§ 38.2-218, 38.2-3408, 38.2-3418.1, 38.2-3419.1 and 14VAC5-190 (formerly Insurance Regulation No. 38)

Administrative Letter 1994-5, Legislation Enacted by the 1994 Virginia General Assembly, issued July 5, 1994

Administrative Letter 1994-7, Mandatory Offer of Rental Reimbursement Coverage, issued July 5, 1994, §§ 38.2-2212 and 38.2-2230

Administrative Letter 1994-8, Freedom of Choice Requirements - Pharmacies and Ancillary Service Providers, issued October 17, 1994, §§ 38.2-316, 38.2-3407.7, 38.2-3407.8, 38.2-4209.1, 38.2-4209.2, 38.2-4312.1, and 38.2-4312.2

Administrative Letter 1994-9, I. Filing of Experience Reports and Adjustment of Prima Facie Rates II. Filing of Premium Rates and Refund Formulas, issued November 7, 1994, §§ 38.2-3725, 38.2-3728, 38.2-3729 and 38.2-3730

Administrative Letter 1994-10, Delayed Effect of Rate Filings for Certain Lines and Subclassifications of Commercial Liability Insurance, issued December 1, 1994, § 38.2-1912

Administrative Letter 1995-1, Supplemental Reports for Potentially Noncompetitive Lines and Subclassifications of Commercial Liability Insurance as Required by Virginia Code Section 38.2-1905.2 Not Due Until May 1, 1996, issued April 14, 1995, § 38.2-1905.2

Administrative Letter 1995-2, Report of Certain Liability Claims as Required by Virginia Code Section 38.2-2228.1 Due September 1, 1995, issued April 14, 1995, §§ 38.2-117, 38.2-118, 38.2-218 and 38.2-2228.1

Administrative Letter 1995-3, 14VAC5-190 (formerly Insurance Regulation No. 38) - Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers, issued January 10, 1995, §§ 38.2-218, 38.2-3408 through 38.2-3418.1, 38.2-3419.1 and 14VAC5-190 (formerly Insurance Regulation No. 38)

Administrative Letter 1995-5, 14VAC5-190 (formerly Insurance Regulation No. 38) - Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - Coverage for Treatment of Breast Cancer by Dose Intensive Chemotherapy/Autologous Bone Marrow Transplants or Stem Cell Transplant, Section 38.2-3418.1:1 of the Code of Virginia, issued June 20, 1995, §§ 38.2-3418.1:1 and 38.2-3419.1 and 14VAC5-190 (formerly Insurance Regulation No. 38)

Administrative Letter 1995-6, Legislation Enacted by the 1995 Virginia General Assembly, issued May 19, 1995

Administrative Letter 1995-7, Standard and Essential Benefit Plans - Small Employer Market, issued March 24, 1995, § 38.2-3431

Administrative Letter 1995-8, Closing Protection Letters, issued September 4, 1995, §§ 38.2-123, 38.2-135, 38.2-4606 and 38.2-4615

Administrative Letter 1995-9, Registration - Small Employer Market, issued July 12, 1995

Administrative Letter 1995-10, Capitated Administrative Services Only (ASO) Agreements Are Insurance and May Subject Both the Provider and Administrator to the Provisions of Title 38.2 of the Code of Virginia, issued September 11, 1995

Administrative Letter 1995-11, Synthetic Guaranteed Investment Contracts, issued November 9, 1995

Administrative Letter 1995-12, Participation in the Primary Small Employer Market for Health Insurance in Virginia, issued November 16, 1995, § 38.2-3431

Administrative Letter 1996-1, Supplemental Reports for Potentially Noncompetitive Lines and Subclassifications of Commercial Liability Insurance as Required by Virginia Code Section 38.2-1905.2 Due May 1, 1996, issued January 25, 1996, §§ 38.2-117, 38.2-118, 38.2-119, 38.2-218, 38.2-1905.1 and 38.2-1905.2

Administrative Letter 1996-2, Repeal of Virginia Code Section 38.2-2228.1 - Annual Reports of Certain Liability Claims, issued May 29, 1996, §§ 38.2-117, 38.2-118 and 38.2-2228.1

Administrative Letter 1996-3, 14VAC5-190 (formerly Insurance Regulation No. 38) - Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 1995 Reporting Period, issued January 26, 1996, §§ 38.2-218, 38.2-3408 through 38.2-3418.1:1, 38.2-3419.1 and 38.2-4221

Administrative Letter 1996-4, Reporting Requirements for Carriers Participating in the Primary Small Employer Market, issued March 11, 1996, § 38.2-3433

Administrative Letter 1996-5, Repeal of Virginia Code Section 38.2-2228 - Certain Medical Malpractice Claims to be Reported to Commissioner (withdrew Administrative Letter 1989-11), issued May 29, 1996, § 38.2-2228

Administrative Letter 1996-6, Legislation Enacted by the 1996 Virginia General Assembly, issued June 14, 1996

Administrative Letter 1996-7, Change of Zip Code, issued May 13, 1996

Administrative Letter 1996-10, Termination of Policies Covering Churches and Other Places of Worship, issued June 21, 1996

Administrative Letter 1996-11, 14VAC5-180 (formerly Insurance Regulation No. 34) - Rules Governing Underwriting Practices and Coverage Limitations and Exclusions for Acquired Immunodeficiency Syndrome (AIDS), issued July 10, 1996, 14VAC5-180 (formerly Insurance Regulation No. 34)

Administrative Letter 1996-12, House Bill 1026 - Section 38.2-3514.2 of the Code of Virginia, issued July 10, 1996, §§ 38.2-3514.2, 38.2-4214 and 38.2-4319

Administrative Letter 1996-13, 1996 House Bill 442 - § 38.2-3407.11 of the Code of Virginia, as amended - "Direct Access" to Obstetricians and Gynecologists, issued August 9, 1996, § 38.2-3407.11

Administrative Letter 1996-14, Registration - Small Employer and Primary Small Employer Market, issued September 25, 1996, §§ 38.2-3431 and 38.2-3432

Administrative Letter 1996-15, 14VAC5-170 - Rules Governing Minimum Standards for Medicare Supplement Policies (formerly Insurance Regulation No. 35), issued October 2, 1996, § 38.2-316 and 14VAC5-170 (formerly Insurance Regulation No. 35)

Administrative Letter 1996-16, 14VAC5-190 - Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers: Coverage of Procedures Involving Bones and Joints, issued December 4, 1996, §§ 38.2-3418.2 and 38.2-3419.1 and 14VAC5-190

Administrative Letter 1997-2, Credit Insurance Experience Exhibits - Section 38.2-3730 of the Code of Virginia, issued January 23, 1997, § 38.2-3730

Administrative Letter 1997-3, 14VAC5-190 - Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers: 1996 Reporting Period, issued March 3, 1997, §§ 38.2-3408 through 38.2-3418.1:1, 38.2-3419.1 and 38.2-4221 and 14VAC5-190

Administrative Letter 1997-5, Senate Bill No. 1104 (the Consumer Real Estate Settlement Protection Act), issued May 28, 1997

Administrative Letter 1997-6, Legislation Enacted by the 1997 Virginia General Assembly, issued June 6, 1997

Administrative Letter 1997-7, Mail Sent to the Bureau of Insurance, issued June 27, 1997

Administrative Letter 1997-8, Order Vacating Delayed Effect Rate Filings for Certain Lines and Subclassifications of Commercial Liability Insurance, issued July 11, 1997, §§ 38.2-1906 and 38.2-1912

Administrative Letter 1997-9, Application and Enrollment Forms, issued September 9, 1997, §§ 38.2-218 and 38.2-316

Administrative Letter 1997-10, Notification of Change in Method of Computation of Premium License Tax Credits for Guaranty Association Assessments, issued September 19, 1997, §§ 38.2-1611.1, 38.2-1709, and 38.2-2806

Administrative Letter 1997-11, 14VAC5-190 - Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers Notification of Additional Reporting Requirements for the 1997 Reporting Period, issued October 10, 1997, §§ 38.2-3412.1, 38.2-2414.1, 38.2-3818.1 and 38.2-3818.1:2, and 14VAC5-190.

Administrative Letter 1997-12, Credit Life Insurance and Credit Accident and Sickness Insurance Premium Rates Effective January 1, 1998, issued November 7, 1997, §§ 38.2-3725, 38.2-3728, 38.2-3729 and 38.2-3730

Administrative Letter 1998-1, Guidelines for Conducting Title Insurance Company/Underwriter Audits of Escrow Accounts Maintained by Title Insurance Settlement Agents, issued January 20, 1998, § 6.1-2.21 and 14VAC5-395-50 C

Administrative Letter 1998-2, 14VAC5-190 - Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 1997 Reporting Period, issued February 27, 1998, §§ 38.2-218, 38.2-3408 through 3418.1:1, 38.2-3419.1 and 38.2-4221 and 14VAC5-190

Administrative Letter 1998-3, 14VAC5-180 (formerly Insurance Regulation No. 34) - Rules Governing Underwriting Practices and Coverage Limitations and Exclusions for Acquired Immunodeficiency Syndrome (AIDS), issued July 1, 1998, 14VAC5-180 (formerly Insurance Regulation No. 34)

Administrative Letter 1998-4, Senate Bill 712 of the 1998 General Assembly Session, issued July 15, 1998, §§ 32.1-137.3, 38.2-3407, 38.2-4209, 28.2-4300, 38.2-5800 and 38.2-5801

Administrative Letter 1998-5, Legislation Enacted by the 1998 Virginia General Assembly, issued June 30, 1998

Administrative Letter 1998-6, Analysis of Excess Capital and Surplus Investments, issued June 30, 1998, §§ 38.2-1400 et seq. and 38.2-4300 et seq.

Administrative Letter 1998-7, Holding Company Registration - Form B Filings Due July 15, 1998, issued June 30, 1998, §§ 38.2-100, 38.2-1322, 38.2-1323, 38.2-1329 and 38.2-4300 et seq.

Administrative Letter 1998-8, Procedural Changes, Administrative Changes and Clarifications Regarding Agent Licensing and the Bureau's Agents Licensing Section, issued July 15, 1998, §§ 46.2-342, 63.2-1937, 38.2-1800, 38.2-1812, 38.2-1814, 38.2-1815, 38.2-1820, 38.2-1824, 38.2-1827, 38.2-1831, 38.2-2204 and 38.2-2205

Administrative Letter 1998-9, Amendments to Rules Governing Minimum Standards for Medicare Supplement Policies, issued August 28, 1998, 14VAC5-170

Administrative Letter 1998-11, Service Area Concerns and Notices of Material Transactions, issued November 10, 1998, §§ 32.1-137.1 et seq., 32-137.2, 32.137.7 et seq., 38.2-218, 38.2-3431, 38.2-4300 et seq. and 38.2-5800 et seq.

Administrative Letter 1998-12, Binding Arbitration Provisions in Insurance Contracts (withdrew Administrative Letter 1986-8), issued September 24, 1998, § 38.2-312

Administrative Letter 1998-13, Procedural and Administrative Changes Regarding Agent Licensing, issued October 1, 1998

Administrative Letter 1998-15, Compliance With the Health Insurance Portability and Accountability Act of 1996 (HIPAA), issued November 13, 1998

Administrative Letter 1998-16, Medicare HMOs and Medicare Supplement Coverages, issued November 25, 1998

Administrative Letter 1999-1, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 1998 Reporting Period, issued January 22, 1999, §§ 38.2-218, 38.2-3408, 38.2-3418.2, 38.2-3419.1 and 38.2-4221 and 14VAC5-190.

Administrative Letter 1999-2, Year 2000, issued April 19, 1999

Administrative Letter 1999-3, Legislation Enacted by the 1999 Virginia General Assembly, issued May 12, 1999

Administrative Letter 1999-4, Wind and Hurricane Deductibles, issued May 28, 1999

Administrative Letter 1999-5, Policy Provisions Limiting Liability for Damages, issued June 7, 1999, §§ 38.2-209, 38.2-316, 38.2-4214, 38.2-4319, 38.2-4408 and 38.2-4509

Administrative Letter 1999-6, Bureau of Insurance, Office of the Managed Care Ombudsman, issued June 7, 1999, §§ 32.1-137.6, 32.1-137.15, 38.2-5804 and 38.2-5909

Administrative Letter 1999-7, Applications for Individual Health Insurance Coverage § 38.2-3430.3 C of the Code of Virginia, issued June 21, 1999, §§ 38.2-218, 38.2-316, and 38.2-3430.3 C

Administrative Letter 1999-8, Actuarial Opinion Submissions in Company Annual Statements, issued August 24, 1999, (replaced Administrative Letter 1992-19), §§ 38.2-1109, 38.2-1203, 38.2-1300, 38.2-1301, 38.2-2506, 38.2-2613, 38.2-4214, 38.2-4307, 38.2-4408, 38.2-4509 and 38.2-4602

Administrative Letter 1999-10, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers. Notification of Additional Reporting Requirements for the 1999 Reporting Period, issued October 4, 1999, §§ 38.2-3408, 38.2-3418.3 through 38.2-3418.5, 38.2-3418.7 and 38.2-4221 and 14VAC5-190

Administrative Letter 1999-11, Custodians for Insurers' Securities Portfolio, issued September 30, 1999, §§ 38.2-218 and 38.2-1318

Administrative Letter 1999-12, NAIC Accounting Practices and Procedures Manual, 2001, issued October 19, 1999, §§ 38.2-1300, 38.2-1403 and 38.2-1407

Administrative Letter 1999-13, Sections 38.2-3412.1:01 F (iii) and 38.2-3432.2 A 2 of the Code of Virginia, issued November 4, 1999, §§ 38.2-3412.1:01 F (iii), 38.2-3432.2 A 2 and 38.2-4319

Administrative Letter 1999-14, Revised Guidelines for Conducting Title Insurance Company/Underwriter Analyses of Escrow Accounts Maintained by Title Insurance Settlement Agents (all changes to Administrative Letter 1998-10 are italicized), issued December 9, 1999 (replaced Administrative Letter 1998-10), § 6.1-2.21 E 2 and 14VAC5-395-50 C

Administrative Letter 1999-15, Post Year 2000 Reporting Requirements and Performing Data Archives, issued December 2, 1999, §§ 38.2-1301, 38.2-1306 and 38.2-1317

Administrative Letter 2000-1, Credit Insurance Experience Exhibits § 38.2-3730 of the Code of Virginia, issued February 23, 2000, § 38.2-3730

Administrative Letter 2000-2, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 1999 Reporting Period, issued February 25, 2000, §§ 38.2-218, 38.2-3408 through 38.2-3418.7, 38.2-3419.1 and 38.2-4221 and 14VAC5-190

Administrative Letter 2000-3, Regulation of Capitated Administrative Services Only (ASO) Agreements, issued March 30, 2000

Administrative Letter 2000-4, Seven Year Rotation of Certified Public Accountants Rules Governing Annual Audited Financial Reports (14VAC5-270), issued April 20, 2000, 14VAC5-270

Administrative Letter 2000-5, 18 USC §§ 1033, 1034 -- Violent Crime Control and Law Enforcement Act of 1994, issued April 25, 2000, 18 USC §§ 1033 and 1034

Administrative Letter 2000-6, Rules Governing Independent External Review of Final Adverse Utilization Review Decisions (14VAC5-215), issued May 25, 2000, 14VAC5-215

Administrative Letter 2000-7, Credit Property Insurance, Code of Virginia § 38.2-122.2, issued May 30, 2000, § 38.2-122.2

Administrative Letter 2000-8, Legislation Enacted by the 2000 Virginia General Assembly, issued June 5, 2000

Administrative Letter 2000-9, Medicare Supplement Insurance, issued June 23, 2000, 14VAC5-170

Administrative Letter 2000-10, Equity Indexed Annuities - Equity Indexed Life Insurance Products (replaced Administrative Letter 1997-4), issued June 30, 2000

Administrative Letter 2000-11, Individual Health Insurance Coverage Provided in Virginia, issued September 20, 2000, §§ 38.2-3430.3 and 38.2-3432.3

Administrative Letter 2000-12, Credit Life Insurance and Credit Accident and Sickness Insurance Premium Rates Effective January 1, 2001, issued September 27, 2000, §§ 38.2-3725, 38.2-3728, 38.2-3729 and 38.2-3730

Administrative Letter 2000-13, Compliance with the Privacy Provisions of the Gramm-Leach-Bliley Act; Extension of Compliance Date, issued September 29, 2000, §§ 38.2-600 et seq. and 15 USC §§ 6801 through 6827

Administrative Letter 2000-14, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers Notification of Additional Reporting Requirements for the 2000 Reporting Period, issued November 7, 2000, §§ 38.2-3412.1:01, 38.2-3418.1:2, 38.2-3418.8, 38.2-3418.9, 38.2-3418.10 and 38.2-3418.11 and 14VAC5-190

Administrative Letter 2001-1, Ethics and Fairness in Carrier Business Practices, issued January 29, 2001, § 38.2-3407.15

Administrative Letter 2001-2, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2000 Reporting Period, issued February 15, 2001, §§ 38.2-218, 38.2-3408 through 38.2-3418.11, 38.2-3419.1 and 38.2-4221 and 14VAC5-190

Administrative Letter 2001-3, Legislation Enacted by the 2001 Virginia General Assembly, issued May 10, 2001

Administrative Letter 2001-4, Rules Governing Independent External Review of Final Adverse Utilization Review Decisions (14VAC5-215), issued May 14, 2001, §§ 38.2-5900 et seq., and 14VAC5-125-120, and 14VAC5-215

Administrative Letter 2001-5, House Bill No. 2157, issued May 14, 2001, Title 38.2, Chapter 5 of the Code of Virginia

Administrative Letter 2001-6, Rule, Rate and Form Submission Checklists, issued August 1, 2001

Administrative Letter 2001-7, Voluntary Expedited Filing Procedures for Insurance Applications Developed to Allow Depository Institutions to Meet Their Disclosure Obligations Under Section 305 of the Gramm-Leach-Bliley Act, issued August 17, 2001, § 38.2-316 and 14VAC5-110

Administrative Letter 2001-8, Events of September 11, 2001, issued September 28, 2001, §§ 38.2-508.1 and 38.2-2205.1 and 14VAC5-140-50 E

Administrative Letter 2001-9, SCC Advises Agents to Beware When Selling Health Insurance Coverage, issued October 10, 2001, § 38.2-1802

Administrative Letter 2001-10, Executive Order Blocking Property and Prohibiting Transactions with Persons Who Permit, Threaten to Commit, or Support Terrorism, issued November 1, 2001

Administrative Letter 2001-11, 14VAC5-210-80 B 2: Notice of Termination Upon Loss of Eligibility for Coverage, issued November 2, 2001, 14VAC5-210-80 B 2 and 14VAC5-210-100 B 17

Administrative Letter 2001-13, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers Notification of Additional Reporting Requirements for the 2001 Reporting Period, issued December 7, 2001, §§ 38.2-3411.3, 38.2-3418.7:1, 38.2-3418.12 and 38.2-3418.13 and 14VAC5-190

Administrative Letter 2002-1, Procedures to Recognize Military Call-up to Active Duty-Agent Licensing and Agent Appointment Processes, issued January 17, 2002, §§ 38.2-1816, 38.2-1817, 38.2-1818, 38.2-1819, 38.2-1825, 38.2-1830 and 38.2-1870

Administrative Letter 2002-2, Withdrawing Requirement to Provide Paper Copies of Certain Administrative Letters to Appointed Agents; Use of Bureau of Insurance Website, issued February 27, 2002

Administrative Letter 2002-3, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2001 Reporting Period, issued March 8, 2002, §§ 38.2-3408 through 38.2-3418.13, 38.2-4221 and 14VAC5-190 and 14VAC5-190-40

Administrative Letter 2002-4, USA Patriot Act of 2001, issued April 19, 2002

Administrative Letter 2002-5, Legislation Enacted by the 2002 Virginia General Assembly, issued May 1, 2002

Administrative Letter 2002-6, Use of Credit Scoring Models in Rating Auto and Homeowners Insurance Policies, issued June 17, 2002, §§ 38.2-1906 and 38.2-1907

Administrative Letter 2002-7, Requirements for Foreign and Alien Insurance Companies Seeking Admission to Do Business in Virginia, issued June 17, 2002 (replaced Administrative Letter 1999-9), §§ 38.2-1024, 38.2-1028, 38.2-1029, 38.2-1030, 38.2-1031, 38.2-1206, 38.2-1213, 38.2-1300 and 38.2-4129

Administrative Letter 2002-8, Changes in Laws Governing Licensing of Various Types of Insurance Agents and Producers, issued July 26, 2002, §§ 38.2-218, 38.2-1800, 38.2-1802, 38.2-1818, 38.2-1820, 38.2-1821, 38.2-1824, 38.2-1831 through 38.2-1834, 38.2-1836 and 38.2-1869

Administrative Letter 2002-9, Insurance Activities Requiring Persons to be Licensed, issued July 26, 2002 (replaced Administrative Letter 1997-1), §§ 38.2-1800, 38.2-1812, 38.2-1821, 38.2-1822, 38.2-1833, 38.2-4224, 38.2-4313, 38.2-4415 and 38.2-4519

Administrative Letter 2002-10, Licensing of Reinsurance Intermediaries, issued August 27, 2002 (replaced Administrative Letter 1992-15), §§ 38.2-136, 38.2-1322, 38.2-1347 et seq., 38.2-1348 through 38.2-1354, 38.2-1360, 38.2-1846 et seq. and 38.2-4230 et seq.

Administrative Letter 2002-11, Licensing of Managing General Agents, issued August 27, 2002 (replaced Administrative Letter 1992-14), §§ 38.2-1322 et seq., 38.2-1358 et seq., 38.2-1360, 38.2-1361, 38.2-1858 et seq. and 38.2-4230 et seq.

Administrative Letter 2002-12, Rules Governing Independent External Review of Final Adverse Utilization Review Decisions (14VAC5-215), issued October 1, 2002, 14VAC5-215

Administrative Letter 2002-13, Insurer Affiliation Survey, issued October 21, 2002

Administrative Letter 2002-14, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers Notification of Additional Reporting Requirements for the 2002 Reporting Period, issued December 6, 2002, §§ 38.2-3408, 38.2-3411.4, 38.2-4221 and 14VAC5-190

Administrative Letter 2002-15, Filing Procedures for Compliance with the Provisions of the Terrorism Risk Insurance Act of 2002, issued December 18, 2002, § 38.2-317

Administrative Letter 2003-1, Credit Insurance Experience Exhibits § 38.2-3730 of the Code of Virginia, issued February 14, 2003, § 38.2-3730

Administrative Letter 2003-2, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2002 Reporting Period, issued March 7, 2003, §§ 38.2-218, 38.2-3408 through 38.2-3418.13, 38.2-3419.1 and 38.2-4221; and 14VAC5-190 and 14VAC5-190-40

Administrative Letter 2003-3, Practices that Constitute Unfair Discrimination by Title Insurance Companies, issued March 19, 2003, § 38.2-4608

Administrative Letter 2003-4, Senate Bill No. 878 (Privacy Safeguards), issued May 19, 2003, § 38.2-613.2

Administrative Letter 2003-5, Legislation Enacted by the 2003 Virginia General Assembly, issued May 19, 2003

Administrative Letter 2003-6, Adverse Underwriting Decision Notices § 38.2-610 of the Code of Virginia, issued June 9, 2003, §§ 38.2-602 and 38.2-610

Administrative Letter 2003-7, Guaranteed Arrest Bond Certificates § 38.2-2407 of the Code of Virginia, issued June 2, 2003, §§ 13.1-400.1 et seq. and 38.2-2407

Administrative Letter 2003-8, Business Transacted with Producer-Controlled Property and Casualty Insurer Act (§ 38.2-1341 et seq. of the Code of Virginia, issued October 6, 2003 (replaced Administrative Letter 1993-16)), §§ 38.2-110 through 38.2-134, 38.2-1024, 38.2-1100 et seq., 38.2-1341 et seq., 38.2-1342, 38.2-1344, 38.2-1347 et seq., 38-2-1358 et seq., 38.2-1800 et seq., 38.2-2015, 38.2-2700 and 38.2-5101; and 15 USC § 3901 et seq.

Administrative Letter 2003-9, Time Requirements of § 38.2-5900 et seq. of the Code of Virginia (14VAC5-215), issued October 17, 2003, § 38.2-5900 et seq.; and 14VAC5-215 and 14VAC5-215-80

Administrative Letter 2003-10, Credit Life Insurance and Credit Accident and Sickness Insurance Premium Rates Effective January 1, 2004, issued October 30, 2003, §§ 38.2-3725, 38.2-3728, 38.2-3729 and 38.2-3730

Administrative Letter 2004-1, 14VAC5-190. Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2003 Reporting Period, issued February 23, 2004, §§ 38.2-218, 38.2-3408 through 38.2-3418.13, 38.2-3419.1 and 38.2-4221; and 14VAC5-190-10 and 14VAC5-190-40

Administrative Letter 2004-2, General Compliance Issues Notice of Examination, issued April 8, 2004, §§ 38.2-610, 38.2-1800, 38.2-3717 (1) and 38.2-3724

Administrative Letter 2004-3, Procedural Changes, Administrative Changes and Clarifications Regarding Agent Licensing and the Bureau's Agent Licensing Section, issued April 30, 2004

Administrative Letter 2004-5, Legislative Enacted by the 2004 Virginia General Assembly, issued June 4, 2004

Administrative Letter 2004-6, Approval of Conditional Terrorism Exclusions to Address Uncertainty Related to the Expiration of the Terrorism Risk Insurance Act of 2002, issued August 23, 2004, §§ 38.2-317, 38.2-2102 B, 38.2-2220, 38.2-2223 and 38.2-2224; and 14VAC5-335

Administrative Letter 2005-1, Withdrawal of Administrative Letters 1987-11 and 1989-10; Revised Rate Certification Forms DR/COF (05/05) for Use with Filings Subject to the Prior-Approval Provisions of Chapter 20 of Title 38.2 of the Code of Virginia and COF-1 (05/05) for Use with Filings Subject to the File-and-Use Provisions of Chapter 19 of Title 38.2 of the Code of Virginia, issued May 25, 2005, § 38.2-2003

Administrative Letter 2005-3, Revised Form WC LC VA for Insurer Adoption of Workers' Compensation Loss Costs Filed by the National Council on Compensation Insurance (withdrew Administrative Letter 1993-18), issued May 25, 2005, §§ 38.2-1903, 38.2-1912 and 65.2-813.2

Administrative Letter 2005-4, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers Notification of Additional Reporting Requirement for the 2004 Reporting Period, issued January 3, 2005, §§ 38.2-3418.14 and 14VAC5-190

Administrative Letter 2005-5, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2004 Reporting Period, issued March 25, 2005, §§ 38.2-218, 38.2-3408 through 38.2-3418.14, 38.2-3419.1, 38.2-4221 and 14VAC5-190

Administrative Letter 2005-6, Change of Electronic Contact Information for the State Corporation Commission's Bureau of Information, issued April 1, 2005

Administrative Letter 2005-7, Individual Long-Term Care Insurance Coverage Provided in Virginia, issued May 16, 2005

Administrative Letter 2005-8, Individual Health Insurance Coverage Provided in Virginia, issued May 25, 2005, § 38.2-3431

Administrative Letter 2005-9, Implementation of Electronic Nonresident licensing (ENRL) with Electronic Funds Transfer for Licensing Fees, issued May 18, 2005

Administrative Letter 2005-10, Legislation Enacted by the 2005 Virginia General Assembly, issued May 27, 2005

Administrative Letter 2005-12, Withdrawal of Administrative Letter 1997-13 Dated November 7, 1997, issued June 22, 2005, 14VAC5-71

Administrative Letter 2005-13, Negotiating Title Insurance Risk Rates; Withdrawal of Administrative Letter 2004-07, issued June 29, 2005, § 38.2-4608

Administrative Letter 2005-14, Medicare Part D Marketing, issued December 7, 2005

Administrative Letter 2006-1, Implementation of Procedure Change in Requesting Letters of Certification, issued February 9, 2006

Administrative Letter 2006-2, Credit Insurance Experience Exhibits, issued February 15, 2006, § 38.2-3730

Administrative Letter 2006-3, Virginia Rule, Rate, and Form Filing Procedures for Compliance with the Provisions of the Terrorism Risk Insurance Extension Act of 2005, issued February 9, 2006, §§ 38.2-317 and 38.2-1906

Administrative Letter 2006-4, Implementation of Procedure Change in Requesting a Duplicate License, issued March 16, 2006

Administrative Letter 2006-5, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2005 Reporting Period, issued March 29, 2006, §§ 38.2-218, 38.2-3408 through 38.2-3418.14, 38.2-3419 and 38.2-4221

Administrative Letter 2006-6, Authorization Forms, issued April 18, 2006, §§ 38.2-606 and 38.2-613.2

Administrative Letter 2006-7, Online Address Changes, issued April 18, 2006

Administrative Letter 2006-8, Method of Implementation No Longer Required to be Stated in Filings; Withdrawal of Administrative Letter 2005-02, issued May 24, 2006

Administrative Letter 2006-9, Definition of Limited Burial Insurance Authority, issued May 30, 2006, §§ 38.2-1800, 38.2-3318.1 and 38.2-4000

Administrative Letter 2006-10, Legislation Enacted by the 2006 Virginia General Assembly, issued June 9, 2006

Administrative Letter 2006-11, Procedural Change: Displaying National Producer Numbers (NPN) in Lieu of Social Security/DMV-Assigned Numbers on Bureau of Insurance Correspondence, issued June 28, 2006

Administrative Letter 2006-12, Amendment to § 38.2-231 of the Code of Virginia; Withdrawal of Administrative Letter 2005-11, issued July 7, 2006, §§ 38.2-111, 38.2-117, 38.2-118, 38.2-124, 38.2-231, 38.2-1903.1, 38.2-2114 and 38.2-2212

Administrative Letter 2006-13, Credit Life Insurance and Credit Accident and Sickness Insurance Premium Rates Effective January 1, 2007, issued September 25, 2006, §§ 38.2-3725 D, 38.2-3728 A and C1 and 38.2-3729 C

Administrative Letter 2006-14, Rules Governing Independent External Review of Final Adverse Utilization Review Decisions, 14VAC5-215. Final Adverse Decision Letters, issued September 29, 2006, § 38.2-5900 of the Code of Virginia

Administrative Letter 2006-15, Schedule Rating Plans, Expense Modification Plans, Experience Rating Plans, and Facultative Reinsurance; Withdrawal of Administrative Letters 2001-12, 1998-14, 1985-12 and 1983-9, issued November 8, 2006, §§ 38.2-1901, 38.2-1904 C, D and E, 38.2-1905 and 38.2-1906

Administrative Letter 2006-16, Prospective Loss Cost Filing Requirements for Lines of Insurance Other than Workers' Compensation; Withdrawal of Administrative Letter 1990-5, issued November 8, 2006

Administrative Letter 2007-1, Flood Insurance Training Requirements for Insurance Agents with a Property and Casualty License or Personal Lines License Selling through the National Flood Insurance Program (NFIP), issued January 24, 2007

Administrative Letter 2007-2, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2006 Reporting Period, issued March 7, 2007, 14VAC5-190

Administrative Letter 2007-3, Chapter 200 of Title 14 of the Virginia Administrative Code Rules Governing Long-term Care Insurance, Long-Term Care Partnership Program, issued May 1, 2007, 14VAC5-200

Administrative Letter 2007-4, Change in Vendor Providing Insurance License Examinations, issued May 7, 2007

Administrative Letter 2007-5, Administrative Changes and Changes in Laws Governing Agent Licensing, issued May 7, 2007

Administrative Letter 2007-6, Legislation Enacted by the 2007 Virginia General Assembly, issued May 29, 2007

Administrative Letter 2007-7, Rules Governing Independent External Review of Final Adverse Utilization Review Decisions (14VAC5-215), issued June 29, 2007, § 38.2-5900 et seq.

Administrative Letter 2007-8, Withdrawal of Administrative Letters 1985-5, 1985-17, 1990-11 and 1993-11, issued July 16, 2007

Administrative Letter 2007-9, Withdrawal of Administrative Letter 1985-7, issued August 6, 2007

Administrative Letter 2007-10, Consulting Contracts, issued September 26, 2007, § 38.2-1839 A

Administrative Letter 2008-01, Filing Procedures for Compliance with the Provisions of the Terrorism Risk Insurance Program Reauthorization Act of 2007, issued January 7, 2008

Administrative Letter 2008-02, Insurers No Longer Required to Submit VA CP-12 or VA CP-20 Competitive Pricing Forms with Homeowners or Private Passenger Auto Rate Filings; Withdrawal of Administrative Letter 2004-04, issued February 8, 2008

Administrative Letter 2008-03, Rules Governing Military Sales Practices (14VAC5-420-10 et seq.), issued February 15, 2008

Administrative Letter 2008-04, 14VAC5-190-10 et seq. :Rules Governing the Reporting Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers – 2007 Reporting Period, issued March 10, 2008

Administrative Letter 2008-05, Rules Governing Independent External Review of Final Adverse Utilization Review Decisions (14VAC5-215-10 et seq.), issued April 1, 2008

Administrative Letter 2008-06, Use of Automobile Standard Forms, Withdrawal of Administrative Letter 1995-4, issued May 1, 2008

Administrative Letter 2008-07, Title Insurance Legislation Enacted by the 2008 Virginia General Assembly, issued April 30, 2008

Administrative Letter 2008-08, Legislation Enacted by the 2008 Virginia General Assembly, issued June 9, 2008

Administrative Letter 2008-09, Emergency Services, § 38.2-4312.3 of the Code of Virginia, issued June 16, 2008

Administrative Letter 2008-10, Amended Annual Disclosure Statement, § 38.2-4904 of the Code of Virginia, issued July 28, 2008  

Administrative Letter 2008-11, Implementation of the New Bureau of Insurance Sircon for States System, issued August 18, 2008

Financial Regulation Unit Guidance Documents:

Dental Plan Organizations Requirements for Organizing and Licensing in Virginia, August 2004, § 38.2-6102

Instructions for Completing the Initial Reinsurance Intermediary License Application, revised April 2007, § 38.2-1348

Requirements for Surplus Lines Approval in Virginia for an Alien Carrier, revised May 2005, § 38.2-4800

Requirements for Surplus Lines Approval in Virginia for a Foreign Carrier, revised May 2005, § 38.2-4800

Application for the Establishment of a Managed Care Health Insurance Plan (MCHIP), revised July 2007, § 38.2-5800

Letter re Future Year-end Reserve Valuation Submissions to the Virginia Bureau of Insurance, January 1993

Letter re Future Year-end Reserve Valuation Submissions Other Than by Hard Copy to the Virginia Bureau of Insurance, September 2002

Requirements for Organizing and Licensing of a Home Protection Company, revised October 2005, §§ 38.2-1024 and 38.2-2603

Licensing Requirements for a Home Service Contract Provider, July 2006, Article 2 of Chapter 26 of Title 38.2

Uniform Certificate of Authority Application, revised September 2007, §§ 38.2-1024 and 38.2-1206

Requirements for Organizing and Licensing of a Captive Insurer, revised October 2005, §§ 38.2-1024 and 38.2-1102

Requirements for Organizing and Licensing of a Health Services Plan, revised October 2005, § 38.2-4200

Health Maintenance Organizations Requirements for Organizing and Licensing in Virginia, revised October 2005, § 38.2-4301

Limited Health Maintenance Organizations Requirements for Organizing and Licensing in Virginia, revised October 2005, § 38.2-4301

Requirements for Organizing and Licensing a Virginia Legal Services Plan, revised October 2005, § 38.2-4413

Requirements for Organizing and Licensing of a Dental Services Plan, revised August 2004, § 38.2-4517

Requirements for Organizing and Licensing of an Optometric Services Plan, revised October 2005, § 38.2-4517

Requirements for Admission to Transact Business as an Insurance Premium Finance Company in Virginia, revised August 2005, § 38.2-4701

Continuing Care Providers Registration and Disclosure Filing Guidelines, revised October 2005, § 38.2-4901

Viatical Settlement Providers Requirements for Operating in Virginia, revised January 2008, § 38.2-6002

Requirements for Organization and Licensing of an Automobile Club, revised October 2005, § 13.1-400.2

Multiple Employer Welfare Arrangements Requirements for Operating in Virginia, revised October 2005, Article 3 of Chapter 34 of Title 38.2

Requirements for Accredited and Limited Accredited Insurers, October 2004, §§ 38.2-1316.2 and 38.2-1316.3

Requirements for Organizing and Licensing of a Group Self-Insurance Association, issued January 2000, § 65.2-802

Licensing Procedures for Managing General Agents to Obtain Authority in Virginia (Procedures, Instructions and Application), revised October 2005, § 38.2-1359

Information Concerning Purchasing Group Registration, October 2008, § 38.2-5108

Information Concerning Risk Retention Group Registration, October 2008, §§ 38.2-5102 and 38.2-5103

Letter to Insurers Prior to an Examination Specifying the Date of the Upcoming Examination and Requesting Specific Documentation the Insurer is to Provide to the Bureau of Insurance Staff, revised February 2008

Form A, Instructions for Application for Approval of Acquisition of Control of or Merger with a Domestic Insurer Pursuant to § 38.2-1323, revised July 2006, 14VAC5-260

Form B, Instructions for Insurance Holding Company System Annual Registration Statement Pursuant to § 38.2-1329, revised July 2006, 14VAC5-260

Form C, Instructions for Summary of Registration Statement Pursuant to § 38.2-1329, revised July 2006, 14VAC5-260

Form D, Instructions for Prior Notice and Application for Approval of Certain Transactions Pursuant to § 38.2-1331, revised July 2006, 14VAC5-260

Form E, Instructions for an Acquisition Statement Reporting Competitive Impact Data Pursuant to § 38.2-1323, revised July 2006, 14VAC5-260

Form F, Instructions for Notice of Dividends and Distributions to Shareholders Pursuant to §§ 38.2-1329 E and 38.2-1330.1, revised July 2006, 14VAC5-260

Annual Renewal Instructions - Multiple Employer Welfare Arrangements, revised December 2008, 14VAC5-410-40 D

Annual Renewal Instructions - Purchasing Groups, revised December 2008, § 38.2-5108

Annual Renewal Instructions - Foreign Life and Health Insurance Companies, revised December 2008, § 38.2-1025

Annual Renewal Instructions - Foreign Property and Casualty Insurance Companies, revised December 2008, § 38.2-1025

Annual Renewal Instructions - Risk Retention Groups, revised December 2008, § 38.2-5103

Annual Renewal Instructions - Premium Finance Companies, revised December 2008, § 38.2-4703

Annual Renewal Instructions - Workers' Compensation Group Self-Insurers, December 2008, § 65.2-802

Annual Renewal Instructions - Accredited Reinsurers, revised December 2008, §§ 38.2-1316.2 and 38.2-1316.3

Annual Renewal Instructions - Authorized Reinsurers, revised December 2008, §§ 38.2-1316.2 and 38.2-1316.3

Annual Renewal Instructions - All Foreign Companies Except Foreign Property and Casualty and Foreign Life and Health, revised December 2008, § 38.2-1025

Annual Renewal Instructions - Health Maintenance Organization, revised December 2008, § 38.2-4318

Annual Renewal Instructions - All Domestic Companies, revised December 2008, § 38.2-1025

Annual Renewal Instructions - Automobile Clubs, revised December 2008, § 13.1-400.3

Annual Renewal Instructions - Viatical Settlement Provider, issued December 2008, §§ 38.2-6002 and 38.2-6004

Biennial Renewal Instructions – Home Service Contract Providers, February 2008, § 38.2-2619

Market Regulation Unit Guidance Documents:

Assigned Risk Workers' Compensation Insurance Rates, published April 2006

Common Problems Found During Agents Investigations, revised October 2005

Common Problems Found During Life and Health Market Conduct Examinations, revised September 2005

Consumer Real Estate Settlement Protection Act (CRESPA), issued June 2001, §§ 6.1-2.19 et seq., and 14VAC5-395

Credit Insurance Experience Exhibits Questionnaire, revised March 2005

Forms/Reports for Insurers: Long Term Care (14VAC5-200), Small Employer (14VAC5-234), Medicare Supplement (14VAC5-170) and Mandated Benefits (Form MB-1 and instructions) (14VAC5-190)

Letter to Newly Licensed Insurers Advising the Insurers of the Applicable Insurance Rules and Regulations in the Commonwealth of Virginia, revised 2001

Market Issues Identified by the Market Conduct and Consumer Services Section, revised December 2005

NAIC Product Review Filing Checklists for Life and Health, issued July 2001

NAIC Product Review Filing Checklists for Property and Casualty, revised December 2005

Statistical Report Form (VA SRF-2), revised 2002

Virginia Property and Casualty Product Requirements Locator, published June 2005

Virginia Property and Casualty Rules, Rates and Forms Filing Guidelines Handbook, revised July 2005

Workers' Compensation Deductible Plans Filing Instructions, revised July 2005

Workers' Compensation Voluntary Market Loss Costs Multipliers, published October 2006

Administration and Taxation Unit Guidance Documents:

Instructions for Filing the Virginia Declaration of Estimated License Tax and Estimated Assessment, revised December 2006

Virginia Premium License Tax/Assessments Reports for Year Ended December 31, 2005, revised December 2006

Virginia Surplus Lines Filing Instructions, revised September 1996, electronic version revised September 2006

Life and Health Consumer Guides

2009 Tax Qualified Long-Term Figures, revised October 2008

Fight Fake Insurance, Stop Call Confirm, published 2005

2009 Guide to Health Insurance for People with Medicare, revised September 2008

Virginia Medicare Supplement Insurance Premium Comparison Guide, revised March 2008

A Shopper's Guide to Cancer Insurance, revised July 2007

A Shopper's Guide to Long-Term Care Insurance, revised March 2006

Virginia Long-Term Care Insurance Rate Guide, revised April 2008

Long-Term Care Insurance: The Choice is Yours.  Virginia’s Long-Term Care Partnership, published 2007

Consumer Alert - Discount Health Plans, What Consumers Should Know, published August 2005

Consumer Alert – Seniors Beware, Question Credentials of “Senior Specialists,” published August 2008

Consumer Complaint & Outreach Services Brochure, revised August 2008

Health Insurance, What to Do if a Health Insurance Company Denies Your Claim, published August 2008

Life & Health Complaint Form, revised August 2008

Inquiry Form Managed Care Health Insurance Plan (MCHIP), revised March 2006

Attention Health Care Providers, Are You At The End Of Your Rope?, published August 2008 

Facts About Long-Term Care Insurance in Virginia, revised August 2007

Helpful Coverage Tips for Parents of Special Needs Children, revised September 2007

List of Carriers that have Registered with the State Corporation Commission as Small Employer Carriers, revised October 2006

List of Insurance Companies Licensed to Sell Individual Health Insurance, revised August 2008

List of Long-Term Care Policies and Companies with Approved Individual Long-Term Care Partnership Policies, revised October 2008

List of Medicare Supplement and Medicare Select Insurance Companies for Individuals Age 65 or Older, revised December 2008

List of Medicare Supplement and Medicare Select Insurance Companies for Individuals Under 65 and Eligible for Medicare due to disability, revised November 2008

Life Insurance Information for Military Personnel, revised 2008

Medicare & You 2009, revised September 2008

Prescription Drug Assistance Program in Virginia, revised August 2008

Tips on Obtaining Out-of-Network Services through Your Managed Care Health Insurance Plan, revised October 2005

Tips to Help You Appeal a Denial from Your Managed Care Health Insurance Plan (MCHIP), revised October 2005

Tips to Help You Appeal an Experimental Investigational Services Denial by Your MCHIP, revised October 2005

Tips to Help You Appeal a Prescription Medication Denial with Your Managed Care Health Insurance Plan, revised October 2005

Tips to Help You Understand and Appeal Health Plan Decisions When the Coverage is Self-Insured, revised July 2006

The Office of the Managed Care Ombudsman, revised January 2007

The Office of the Managed Care Ombudsman - 10 Tips to Help you Understand Your Coverage and Rights Under Your Manage Care Health Insurance Plan, revised October 2005

Virginia Health Insurance Guide for Consumers, revised May 2003

Virginia Life Insurance Consumer's Guide, revised May 2006

What If Your Managed Care Company Says No?, revised January 2006

Property and Casualty Consumer Guides:

Auto Insurance Consumer's Guide, revised 2006

Seguro de Automoviles, Guia para el consumidor, revised 2006

Auto Insurance Sample Premium Tables 2008/09, revised 2008

Consumer Complaint & Outreach Services, revised 2006

Credit Scoring - How It Affects Your Automobile and Homeowners Insurance, revised 2006

Homeowners Insurance Consumer's Guide, revised 2006

Seguro para Propietarios de Viviendas – Guia para el consumidor, revised 2006

Homeowners Insurance Sample Premium Tables 2008/09, revised 2008

Renters Insurance Consumer's Guide, revised 2005

Seguro para Inquilinos, guia del Cosumidor, 2006

State Corporation Commission Bureau of Insurance Consumer Complaint Form

Teenager's Guide to Auto Insurance, revised 2006

Virginia Commercial Insurance Consumer's Guide, revised 2003

When a Disaster Strikes: What To Do After an Insured Commercial Property Loss, revised 2005

When a Disaster Strikes: What To Do After an Insured Homeowners Loss, revised 2005

Forms and Instructions Respecting Licensing of Individuals and Agencies:

Form 3001, Application for Individual License, March 2008

Form 4052, Application for Business Entity Insurance License, March 2008

PIN4151, Appointment Form, September 2008

PIN4921, Appointment Cancellation Form, September 2008

Licensing Procedures and Information for Insurance Consultants, July 2008

Licensing Procedures for Nonresident Insurance Agents to Obtain Authority in Virginia, July 2008

Licensing and Renewal Procedures for Nonresident Surplus Lines Brokers, July 2008

Licensing and Renewal Procedures for Viatical Settlement Brokers, July 2008

Forms for Surplus Lines Insurance:

Form 3001, Application for Individual Surplus Lines Broker License, March 2008

Form 4052, Application for Agency Surplus Lines Broker License, March 2008

Form SLB-2, Bond for Surplus Lines Broker, January 2004

Form SLB-3, Quarterly Combined Affidavit by Surplus Lines Broker, revised October 2002

Form SLB-5, Surplus Lines Quarterly Report, effective September 1999

Form SLB-7, Quarterly Gross Premiums Tax Report, effective September 1999

Form SLB-8, Annual Gross Premium Tax Report, revised May 2006

Form SLB-9, Notice of Insured, effective September 1996

Form SLB-10, Commercial Insured Waiver, effective September 1996

Division of Securities and Retail Franchising

Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. in the State Corporation Commission's Division of Securities and Retail Franchising, Ninth Floor, Tyler Building, 1300 East Main Street, Richmond, VA. Copies may be obtained free of charge by contacting Kathy O'Sullivan at the same address, telephone number (804) 371-9784 or FAX (804) 371-9911. The mailing address is P.O. Box 1197, Richmond, VA 23218.

Questions regarding interpretation or implementation of these documents may be directed to Amanda Blanks, Investor Education Coordinator, at the same address, telephone number (804) 371-9088 or FAX (804) 371-9911. The mailing address is P.O. Box 1197, Richmond, VA 23218.

Guidance Documents:

Capital Formation Alternatives for Small Business in Virginia, August 2002

NASAA Statements of Policy, July 2003 (Virginia Securities Act, 21VAC5-30-80)

Investor Education Publications

Securities Consumer's Guide, March 2001 (Virginia Securities Act)

Securities Complaints, June 2003 (Virginia Securities Act)

Get the Facts about Investing Online, August 2003 (Virginia Securities Act)

Investor "Bill of Rights," September 2002 (Virginia Securities Act)

10 Do's and Don'ts for Investors, September 2002 (Virginia Securities Act)

When Your Broker Calls, Take Notes, September 2002 (Virginia Securities Act)

Forms: (Virginia Securities Act)

Broker-Dealer Forms

Uniform Application for Broker-Dealer Registration (Form # BD), May 2002

Broker-Dealer's Surety Bond (Form # S.A. 11), July 1999

Application for Renewal of a Broker-Dealer's Registration (Form # S.A. 2), July 1999

Uniform Notice of Termination or Withdrawal of Registration as a Broker-Dealer (Form #BDW), November 2000

Broker-Dealer Agent Forms

Application for Renewal of Registration as an Agent of an Issuer (Form # S.D. 4), 1997

Non-NASD Broker-Dealer or Issuer Agents to be Renewed Exhibit (Form #S.D. 4 A), 1974

Non-NASD Broker-Dealer or Issuer Agents to be Canceled with no disciplinary history (Form # S.D. 4 B), 1974

Non-NASD Broker-Dealer or Issuer Agents to be Canceled with disciplinary history (Form # S.D. 4 C), 1974

Uniform Application for Securities Industry Registration or Transfer (Form # U-4), June 2003

Uniform Termination Notice for Securities Industry Registration (Form # U-5), June 2003

Affidavit Regarding SCOR Offering (Form # Aff), July 1999

Investment Advisor Forms

Uniform Application for Registration of Investment Advisors (Form # ADV), October 2003

IA Surety Bond Form (Form # IA-sure), July 1999

Notice of Withdrawal from Registration as Investment Advisor (Form # ADV-W), October 2003

Investment Advisor Representative Forms

Uniform Application for Securities Industry Registration or Transfer (Form # U-4), June 2003

Uniform Termination Notice for Securities Industry Registration (Form # U-5), June 2003

Investment Advisor Representative Multiple Employment Agreement (Form # S.A. 15), July 1998 Affidavit for Waiver of Examination (Form # S.A. 3), July 1999

Securities Registration Forms

Uniform Application to Register Securities (Form # U-1), July 1981

Uniform Consent to Service of Process (Form # U-2), July 1981

Uniform Form of Corporate Resolution (Form # U-2a), July 1999

Small Company Offering Registration (Form # U-7), September 1999

Registration by Notification - Original Issue (Form # S.A. 4), November 1996

Registration by Notification - Non-Issuer Distribution (Form # S.A. 5), November 1996

Registration by Notification - Pursuant to 21VAC5-30-50 Non-Issuer Distribution "Secondary Trading" (Form # S.A. 6), 1989

Registration by Qualification (Form # S.A. 8), July 1991

Escrow Agreement (Form # S.A. 12), 1971

Impounding Agreement (Form # S.A. 13), July 1999

Notice of Limited Offering of Securities (Form # VA-1), November 1996

Uniform Investment Company Notice Filing (Form # NF), April 1997

Notice of Sale of Securities Pursuant to Regulation D (Form # SEC Form D), June 2002

Model Accredited Investor Exemption Uniform Notice of Transaction Form (Form # Model Form), July 1999

Application for Coordinated State Review (Form # CR-Equity-1), August 2003

Small Business Securities Offering Application for Mid-Atlantic Regional Review Form (Form # CR-SCOR Mid-Atlantic), May 2002

Forms: (Virginia Retail Franchising Act)

Uniform Franchise Registration Application (Form # A), July 2008

Franchisor’s Costs and Sources of Funds (Form # B), July 2008

Uniform Consent to Service of Process (Form # C), July 2008

Affidavit of Compliance - Franchise Amendment/Renewal (Form # E), July 2008

Guarantee of Performance (Form # F), July 2008

Franchisor’s Surety Bond (Form # G), July 1999

Notice of Claim of Exemption (Form # H), July 2008

Escrow Agreement (Form # K), July 2007

Application for Coordinated Review of Franchise Registration (Form # CR-FRAN), June 1999

Forms: (Virginia Trademark Act)

Application for Registration of a Trademark or Service Mark (Form # TM1), July 1999

Application for Renewal of a Trademark or Service Mark (Form # TM2), July 1999

Certificate of Name Change of an Applicant or Registrant (Form # TM3), July 1999

Division of Utility and Railroad Safety

Copies of the following documents may be viewed during regular work days from 8:15 a.m. to 5 p.m. in the office of the Commission's Division of Utility and Railroad Safety, 4th Floor, Tyler Building, 1300 East Main Street, Richmond, VA 23219. The mailing address is P.O. Box 1197, Richmond, VA 23218. Copies may be obtained at a charge of $.50 a page. To obtain copies, contact Renee Salmon at the same address, telephone number (804) 371-9947, FAX (804) 371-9734 or email renee.salmon@scc.virginia.gov. Some of the documents may be downloaded from the Division website at http://www.scc.virginia.gov/urs.

Questions regarding interpretation or implementation of these documents may be directed to James Hotinger, Assistant Director, Division of Utility and Railroad Safety, 1300 East Main Street, 4th Floor, Richmond, VA 23219, telephone number (804) 371-9843, FAX (804) 371-9734 or email james.hotinger@scc.virginia.gov. The mailing address is P.O. Box 1197, Richmond, VA 23218.

Guidance Documents:

Gas Pipeline Safety Inspection Procedures, revised July 2008, § 56-257.2, 70 pages

Damage Prevention Advisory Committee Bylaws, August 2005, § 56-265.31 et seq., 8 pages

Virginia Professional Excavator’s Manual, revised April 2007, 84 pages

Virginia Underground Utility Marking Standards, March 2004, 16 pages

Virginia Care: A Guide for Safe Excavation or Demolition, May 2007, 2 pages

Exposing Underground Utility Lines: Requirements and Best Practices, English and Spanish versions, June 2005, 12 pages

Impact Mole Best Practices, English and Spanish versions, August 2005, 9 pages

Dig with C.A.R.E. Keep Virginia Safe, Training DVD, English and Spanish versions, August 2008

Plumbers Beware: A Safety Precautions Brochure, July 2007

Division of Public Utility Accounting

Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. in the Virginia State Corporation Commission's Division of Public Utility Accounting, 1300 East Main Street, 4th Floor, Richmond, VA 23219. The mailing address is P.O. Box 1197, Richmond, VA 23218. Please contact Barbara Hayek at (804) 371-9700 to make an appointment. Copies may be obtained at the cost of $.50 a page.

Questions regarding interpretation or implementation of these documents may be directed to Ronald A. Gibson, Director, Division of Public Utility Accounting, 1300 East Main Street, 4th Floor, Richmond, VA 23219, telephone (804) 371-9950 or FAX (804) 371-9447. The mailing address is P.O. Box 1197, Richmond, VA 23218. Some of the listed documents may be downloaded from the Division of Public Utility Accounting section on the State Corporation Commission's homepage (www.scc.virginia.gov).

Guidance Documents:

Uniform System of Accounts for Telecommunications Companies, Part 32 of Federal Communications Commission Rules and Regulations, revised October 1, 2007 § 56-249

Uniform System of Accounts for Electric Utilities, Part 101 promulgated by the Federal Energy Regulatory Commission, revised April 1, 2008, § 56-249

Uniform System of Accounts for Natural Gas Companies, Part 201 promulgated by the Federal Energy Regulatory Commission, revised April 1, 2008, § 56-249

Uniform System of Accounts for Class A Water Utilities, promulgated by the National Association of Regulatory Utility Commissioners, revised 1996, 144 pages, § 56-249

Uniform System of Accounts for Class C Water Utilities, promulgated by the National Association of Regulatory Utility Commissioners, revised 1996, 62 pages, § 56-249

Uniform System of Accounts for Class A Wastewater Utilities, promulgated by the National Association of Regulatory Utility Commissioners, revised 1996, 145 pages, § 56-249

Uniform System of Accounts for Class C Wastewater Utilities, promulgated by the National Association of Regulatory Utility Commissioners, revised 1996, 61 pages, § 56-249

Accounting Requirements for Rural Utilities Service Electric Borrowers, Electric Cooperatives, Part 1767 promulgated by the Department of Agriculture, revised January 1, 2008, § 56-249

Forms for annual reports:

Supplemental Schedules Reflecting Virginia Data to be Filed with the Annual Financial and Operating Report for Electric Companies, § 56-249. Length of report varies by company

Annual Financial and Operating Report for Gas Companies, consisting of the Federal Energy Regulatory Commission Form 2 and supplemental schedules, § 56-249. Length of report varies by company

Annual Financial and Operating Report for Telephone Companies, § 56-249. Length of report varies by company

Annual Financial and Operating Report for Class A Water and/or Sewer Companies, National Association of Regulatory Utility Commissioners Form, § 56-249. Length of report varies by company

Annual Financial and Operating Report for Class C Water and/or Sewer Companies, National Association of Regulatory Utility Commissioners Form, § 56-249. Length of report varies by company

Guidelines:

Guidelines on the recording and recovery of regulatory assets, issued March 29, 1995, 2 pages, § 56-249

Guidelines for Filing Affiliate/Merger Applications (Title 56, Chapter 4 (Public Affiliates Interests Act) and Chapter 5 (Utility Transfers Act)) as follows:

Revised Guidelines for Filing Chapter 4 Applications, 6 pages, §§ 56-76 through 56-87

Revised Guidelines for Filing Chapter 5 Applications, 3 pages, §§ 56-88 through 56-92

Supplemental Guidelines for Filing Applications Under Streamlined Review (Under Title 56, Chapter 5, Utility Transfers Act), 1 page, §§ 56-88 through 56-92

Chapter 4 - Transaction Summary - Affiliate Transactions, 7 pages, §§ 56-76 through 56-87

Chapter 5 - Transaction Summary, 11 pages, §§ 56-88 through 56-92

Division of Public Service Taxation

Copies of the following documents may be viewed during regular work days from 8 a.m. until 5 p.m. in the Office of the Public Service Taxation Division of the State Corporation Commission, Tyler Building, 4th Floor, 1300 East Main Street, Richmond, VA 23219. The mailing address is P.O. Box 1197, Richmond, VA 23218. Copies may be obtained free of charge by contacting Alene Katz at the same address, telephone (804) 371-9480, FAX (804) 371-9797, or email alene.katz@scc.virginia.gov. Many of these forms are available on our website: www.scc.virginia.gov/pst.

Questions regarding interpretation or implementation of these documents may be directed to R. H. Adams, Principal Utility Appraiser, Public Service Taxation Division, State Corporation Commission, Tyler Building, 4th Floor, 1300 East Main Street, Richmond, VA 23219, telephone (804) 371-9182, FAX 804 371-9797, or email roy.adams@scc.virginia.gov. The mailing address is P.O. Box 1197, Richmond, VA 23218.

Guidance Documents:

CCTD-1, State Tax Bills, all updated annually, Chapter 26 of Title 58.1

CCTD-3, Tax Report, Electric Companies, revised December 2008, § 58.1-2628

CCTD-6, Tax Report, Telecommunications Companies, revised December 2008, § 58.1-2628

CCTD-7, Tax Report, Gas Companies, revised December 2008, § 58.1-2628

CCTD-8, Tax Report, Water Companies, revised December 2008, § 58.1-2628

CCTD-9, Report of Certificated Motor Vehicle Carriers for the Assessment of Rolling Stock, revised December 2008, § 58.1-2654

CCTD-10, Report for Special Tax on Common Carriers by Motor Vehicle, revised December 2008, § 58.1-2663

CCTD-11, Report for Special Tax on Virginia Pilots' Association, revised December 2008, § 58.1-2663

CCTD-12, Report of Railroad Companies - Statement of Gross Transportation Receipts, revised December 2008, § 58.1-2663

CCTD-ET-1, Declaration of Estimated Gross Receipts Tax, November 1998, §§ 58.1-2640 and 58.1-2647

CCTD-EUCT, Electric Utility Consumption Tax Monthly Report, revised December 2004, §§ 58.1-2901 and 58.1-2902

CCTD-NGCT, Natural Gas Consumption Tax Monthly Report, revised December 2004, §§ 58.1-2905 and 58.1-2906

Real Estate Transaction Form Purchase/Conveyance, 1998, § 58.1-2628

Motor Vehicle Carriers, Urban-Suburban Statement for Special Tax Exemption, 1963, § 58.1-2660

Application for Registration as a Payphone Service Provider, revised December 8, 2008

Application for Registration as an Operator Service Provider, revised December 8, 2008

**The State Corporation Commission issues an annual report each year that contains the leading matters disposed of by formal orders that year. The Annual Reports of the commission may be viewed during regular work days from 8:15 a.m. until 5 p.m. in the State Corporation Commission Clerk's Office, 1st Floor, Tyler Building, 1300 East Main Street, Richmond, VA 23219. The mailing address is P.O. Box 1197, Richmond, VA 23218-1197. Copies may be obtained for approximately $55 (price may vary depending on the year of the report) by contacting Tamara Harver at the same address, telephone (804) 371-9030, or toll-free in Virginia, (866) 722-2551, or FAX (804) 371-9912.

Questions regarding interpretation of the annual reports may be directed to Joel H. Peck, Clerk of the Commission, State Corporation Commission, 1st Floor, Tyler Building, 1300 East Main Street, Richmond, VA 23219, telephone (804) 371-9834, or toll-free in Virginia, (866) 722-2551, or FAX (804) 371-9912. The mailing address is P.O. Box 1197, Richmond, VA 23218-1197.

DEPARTMENT OF CORRECTIONS

Copies of guidance documents may be viewed at Virginia Department of Corrections Headquarters during normal business hours (8 a.m. to 5 p.m., Monday through Friday). The office is located at 6900 Atmore Drive, Richmond, VA 23225.

Copies of guidance documents may be obtained, at a cost of 20 cents per page, by contacting Janice Dow, DOC Regulatory Coordinator at the above address, (804) 674-3303 x1128 or janice.dow@vadoc.virginia.gov.

Guidance Documents:

[BOC Policy 10-1] Board of Corrections Policy Process

[BOC Policy 10-3] Equal Employment Opportunity

[BOC Policy 10-4] Budget

[BOC Policy 10-5] Sale Or Lease Of Gas, Oil, or Minerals

[BOC Policy 10-6] Real and Personal Property

[BOC Policy 10-7] Negotiations With Low Bidder

[BOC Policy 10-8] Volunteer Program

[BOC Policy 20-10] Agribusiness

[BOC Policy 20-11] Correctional Enterprises

[BOC Policy 20-12] Procurement

[BOC Policy 20-2] Sentence Reductions

[BOC Policy 20-3] Entry into Correctional Facilities

[BOC Policy 20-6] Record of Convictions and Register To Be Kept

[BOC Policy 20-7] Inmate Pay

[BOC Policy 20-8] Extending Limits of Confinement for Work & Educational Programs

[BOC Policy 20-9] Good Conduct Allowance and Earned Sentence Credits

[BOC Policy 30-1] Local Correctional Facility Standards

[BOC Policy 30-5] Purchase of Services Authorized

[BOC Policy 30-6] Cost of Maintenance of Jails

[Joint Policy 1-1] Graduated Release From Confinement

Board of Corrections

Guidance Documents:

[BOC Policy 10-2] Board of Corrections Regulations

[BOC Policy 30-2] Furlough, Work, Educational & Rehabilitative Releases from Local Correctional Facilities

BOARD OF COUNSELING

Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Richmond, VA 23233. Copies may also be downloaded from the board’s webpage at www.dhp.virginia.gov or the Regulatory Townhall at www.townhall.virginia.gov or requested by email at coun@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Evelyn Brown, Executive Director of the Board, at the address above or by telephone at (804) 367-4610. Copies are free of charge.

Guidance Documents:

115-1, Board actions

115-1.1, Possible Disciplinary or Alternative Actions for Non-Compliance with Continuing Education Requirements, February 17, 2006

115-1.2, By-Laws of the Board, adopted June 3, 2005

115-1.3, Guidance on Meeting Degree Program Requirements for Professional Counseling
Licensure, adopted August 8, 2008

115-1.4, Guidance on Technology-Assisted Counseling and Technology-Assisted Supervision, adopted August 8, 2008

115-2, Newsletters

115-2.1, Excerpt from 1987 Newsletter, guidance that hypnosis is an appropriate counseling tool, re-adopted August 8, 2008

115-2.2, Guidance on when a fee can be charged, 1990

115-4, Minutes of Board Meetings

115-4.2, Guidance on criminal history in consideration of an application for licensure or certification, revised August 9, 2008.

115-4.6, Authorization for the Executive Director to conduct a preliminary review of discipline cases and make a recommendation to the Chair of the Discipline Committee or his designee for appropriate disposition, August 27, 1999

115-4.8, February 18, 2000, Attachment to minutes.  Interpretation of the meaning of "state-approved facility" as used in § 54.1-3500, and interpretation of what type of facilities may hire certified substance abuse counselors

115-4.9, May 5, 2000, Guidance regarding practica or internships completed in distance learning programs

115-4.11, Board guidance on use of confidential consent agreements, February 27, 2004

115-4.12, Board guidance on the process of conducting informal fact-finding proceedings by an agency subordinate, November 5, 2004

DEPARTMENT OF CRIMINAL JUSTICE SERVICES

Copies of the following documents may be viewed during regular work days from 8:30 a.m. until 4:30 p.m. in the office of the Department of Criminal Justice Services, 202 North 9th Street, 10th Floor, Richmond, VA 23219. Copies may be obtained by contacting Judy Kirkendall at the same address, telephone (804) 786-8003. Fees vary depending upon document. Questions regarding interpretation or implementation of these documents may be directed to Judy Kirkendall, Department of Criminal Justice Services, 202 North 9th Street, 10th Floor, Richmond, VA 23219, telephone (804) 786-8003 or email judith.kirkendall@dcjs.virginia.gov.

Guidance Documents:

Combined Training School Policy, revised September 1994, § 9.1-102

Training Exemption Guidelines, revised September 1998, § 9.1-116

Instructor Certification/Recertification Process, September 1999, 6VAC20-80

Partial In-service Credit Policy Guidelines, revised February 1993, 6VAC20-30

Q-Target Policy, revised November 1991, 6VAC20-30

Waiver of Minimum Qualifications Guidelines, revised May 1, 1994, § 15.2-1705

Physical Examination Policy, revised September 1994, 6VAC20-20 and 6VAC20-50

Guidelines for Auxiliary and Part-time Officers, issued January 1993, §§ 9.1-114 and 15.2-1731

Academy Certification Standards, revised November 1997

Academy Recertification Standards, revised November 1997

Regional Academy Funding Policy, revised July 1998

Guidelines for Approval of College Courses and Programs, issued December 3, 1996, 6VAC20-30

Guidelines for Allowing Individuals to Attend Criminal Justice Mandated Training Prior to Employment, revised November 1994

Radar Operator Training Guidelines, revised March 15, 1995, § 9.1-102

Private Security Training Exemption Guidelines, revised November 13, 2003, 6VAC20-170

Private Security Criminal History Waiver Guidelines, issued December 10, 2003, 6VAC20-170

Private Security Sanctions Publication Guidelines, revised September 4, 2003, 6VAC20-170

Private Security Compliance Agent Experience Guidelines, issued February 10, 1997, 6VAC20-170

Topical Outlines and Learning objectives for Private Security, revised August 22, 2003, 6VAC20-170

Criminal Justice Services Board Regional Criminal Justice Training Academy Policy, revised May 3, 1995, 6VAC20-90

Byrne Justice Assistance Grant Program Guidelines and Application Instructions for New Projects Starting July 1, 2008, issued November, 2007

Child Witness Testimony in Court: Using Closed Circuit Equipment, revised September 2004, reprinted December 2005

Use of Closed-Circuit Television in Virginia Courtrooms: 1994-2003, issued December 2005

An Informational Guide for Domestic Violence Victims in Virginia, issued 1997, updated 2004

An Summary of Virginia's Crime Victim and Witness Rights Act, revised August 2005 (reprinted January 2006)

STOP Violence Against Women Grant Program, issued July 2007

Victim/Witness Grant Program Fiscal Years 2007 and 2008 Program Guidelines, issued April 2006

An Informational Guide for Sexual Assault Victims in Virginia, issued 1989, revised April 2004, reprinted June 2006

Sexual Assault Grant Guidelines and application, issued February 2007

Sexual Assault Program Codebook developed 1999, revised 2002

Victim/Witness Grant Program Codebook, revised March 2007

Stalking: A Guide for Victims issued May 2001

Virginia Domestic Violence Victim Fund Program Codebook for Prosecution Grantees, developed February 2005, updated September 2006

Virginia Domestic Violence Victim Fund Program Codebook for Victim Service Grantees, developed July 2005, updated August 2005

Virginia Domestic Violence Victim Fund 2007-2008 Prosecution Grant Guidelines, developed September 2006

Virginia Domestic Violence Victim Fund 2007-2008 Competitive Grant Guidelines, developed July 2006

Domestic Violence Protective Orders: A Guide for Victims of Domestic Violence in Virginia, updated July 2004

Protective Orders: A Guide for victims of Stalking or Serious Bodily Injury in Virginia, updated September 2004

Program Guide: Comprehensive Community Corrections Act for Local-Responsible Offenders and Pretrial Services Act, FY 2009 - 2010, issued January 2008, §§ 19.2-152.2 through 19.2-152.7 and 9.1-173 through 9.1-183

Community Criminal Justice Boards of Virginia: Information and Ideas for New and Continuing Members, issued 2000, § 9.1-178

"Bench Card" for PSA and CCCA, revised March 2006, §§ 9.1-173 through 9.1-183, 19.2-303.2, and 19.2-152.2 through 19.2-152.7

Program Guide: Virginia School Resource Officer Incentive Grants Program Guidelines, issued 2001, to be reissued April 2006

Court Appointed Special Advocate (CASA) Program Guide, issued 1997, to be reissued 2008

Child Abuse: Virginia Statutes and Case Law, 3rd revision, issued December 2003

Information sharing and the Multidisciplinary Child Abuse Team, issued April 2005

Juvenile Justice and Delinquency Prevention Grant information about current offerings is available on the DCJS website at www.dcjs.virginia.gov

Evidence Handling and Laboratory Capabilities Guide, revised November 2003

Serious or Habitual Offender Comprehensive Action Program (SHOCAP) Guidelines, issued April 1999, revised 2001

Forfeited Asset Sharing Program, issued 1990, § 18.2-249

Money Laundering, § 18.2-246, issued July 1999

Sample Directives Manual for Law Enforcement Agencies, revised 1999, updated October 2008, available only on the DCJS website, www.dcjs.virginia.gov

Juvenile Law Handbook for School Administrators, issued 2001

Certified Crime Prevention Community Program Manual, updated 2007

School Resource Reporting Requirements Manual, issued June 2001

Three-year Plan Update, 2006 - 2008, Under the Juvenile Justice and Delinquency Prevention Act

DEPARTMENT FOR THE DEAF AND HARD OF HEARING

Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 4:30 p.m. in the offices of the Virginia Department for the Deaf and Hard of Hearing (VDDHH), 1602 Rolling Hills Drive, Suite 203, Richmond, VA 23229-5012. Copies may be obtained free of charge by contacting Leslie Hutcheson Prince at the same address, telephone (804) 662-9703 (V/TTY), FAX (804) 662-9718 or email leslie.prince@vddhh.virginia.gov. Some of the documents may be available to be downloaded from the VDDHH homepage (http://www.vddhh.org).

Questions regarding interpretation or implementation of these documents may also be directed to Leslie Hutcheson Prince.

Guidance Documents:

VDDHH Policies and Procedures implementing 22VAC20-20 (Regulations Governing Eligibility Standards and Application Procedures of the Distribution of Technological Assistive Devices), revised 2008

VDDHH Policies and Procedures implementing 22VAC20-30 (Regulations Governing Interpreter Services for the Deaf and Hard of Hearing), revised July 2008

Directory of Qualified Interpreters, implementing 22VAC20-30 (Regulations Governing Interpreter Services for the Deaf and Hard of Hearing), revised monthly

Virginia Quality Assurance Screening Applicant Packet, implementing 22VAC20-30 (Regulations Governing Interpreter Services for the Deaf and Hard of Hearing), revised 2008

BOARD OF DENTISTRY

Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Richmond, VA 23233. Copies may also be downloaded from the board’s webpage at www.dhp.virginia.gov or the Regulatory Townhall at www.townhall.virginia.gov or requested by email at denbd@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Sandra K. Reen, Executive Director of the Board, at the address above or by telephone at (804) 367-4538. Copies are free of charge.

Guidance Documents:

60-1, Board policy on confidential consent agreements, adopted July 11, 2003

60-2, Sanction reference point instruction manual, adopted July 22, 2005

60-3, Board guidance on the meaning of an “updated health history,” adopted December 9, 2005

60-4, Board guidance on the meaning of “morbidity” for reporting of adverse reactions, adopted March 3, 2006

60-5, Board policy on sanctioning for failure to meet continuing education requirements, March 3, 2006

60-6, Board policy on sanctioning for practicing with an expired license, December 12, 2008

60-7, Board guidance on practice names, adopted July 11, 2003

60-8, Special bulletin on clarification of general supervision, adopted September 30, 2002, revised December 2006

60-8.1, Bulletin article on general supervision, Spring 2003

60-11, Guidance on treatment of patient if fees not paid, revised September 12, 2008

60-12, Board guidance on administration of topical oral fluorides by dental hygienists in the Virginia Department of Health, revised September 7, 2007

60-19, Guidelines on periodontal diagnosis and treatment, revised September 12, 2008

60-21, Board guidance for process of delegation of informal fact-finding to an agency subordinate, November 19, 2004

DEPARTMENT OF EDUCATION

The documents may be viewed during regular work days from 8:30 a.m. to 5 p.m. at the Department of Education, 101 North 14th Street, 25th Floor, Richmond, VA 23219. Single copies may be obtained at no cost by contacting Dr. Margaret N. Roberts at the Virginia Department of Education, P.O. Box 2120, Richmond, VA 23218-2120; telephone (804) 225-2540, FAX (804) 225-2524, or email margaret.roberts@doe.virginia.gov. Questions may also be directed to Dr. Roberts. The documents are also available on the Department of Education's website, as shown below, or at: http://www.doe.virginia.gov/VDOE/PC/guidance.shtml

Guidance Documents:

Administration and Governance

List of Board of Education Regulations Identified as Waivable for Charter School Purposes (http://www.doe.virginia.gov/VDOE/Instruction/boe_waivable_cs.pdf), June 1999, § 22.1-16

Use of Literary Fund Loan Proceeds, Supts. Memo. No. 130, Informational (http://www.doe.virginia.gov/VDOE/suptsmemos/2007/inf130.html), June 29, 2007, 8VAC20-100

Pupil Transportation Specifications for School Buses (http://www.doe.virginia.gov/boe/meetings/2008/07_jul/agenda_items/item_h.pdf) July 2008 (updated annually), Article VIII, § 4, Constitution of Virginia; §§ 22.1-176, 22.1-177, 22.1-178, 22.1-181, and 22.1-186

Model Guidelines for the Wearing of Uniforms in Public Schools (http://www.doe.virginia.gov/VDOE/PC/uniforms.pdf), 1996, § 22.1-79.2

Guidelines on the Recitation of the Pledge of Allegiance, (http://www.pen.k12.va.us/VDOE/suptsmemos/2001/inf107a.pdf), 2001, § 22.1-202

Guidelines Concerning Religious Activity in Public Schools (http://www.doe.virginia.gov/VDOE/PC/religion.pdf), 1995, § 22.1-280.3

Acceptable Use Policy: A Handbook (http://www.doe.virginia.gov/VDOE/Technology/AUP/home.shtml), revised 2001, § 22.1-70.2

Guidelines for the Donation of Obsolete Educational Technology Hardware and Software by School Boards to Students (http://www.pen.k12.va.us/VDOE/suptsmemos/2000/inf197a.pdf), 2000, § 22.1-199.1 B 4

Guidelines: Minute of Silence (http://www.pen.k12.va.us/VDOE/suptsmemos/2000/inf122a.pdf), 2000, § 22.1-203

Guidelines for Honorary High School Diplomas for Veterans of World War II, the Korean War, and the Vietnam War (http://www.doe.virginia.gov/VDOE/suptsmemos/2002/inf147a.pdf), 2002, §§ 22.1-17.4 and 2.2-3309.1

Criteria and Process for the Board of Education to Review Charter School Applications, Consistent with Existing State Law (http://www.doe.virginia.gov/VDOE/VA_Board/Meetings/2004/jul21min.pdf), Pages 143-145, July 2004, § 22.1-212.9

Guidelines for Establishing Joint or Regional Continuation High Schools or Programs (http://www.doe.virginia.gov/VDOE/suptsmemos/2004/inf118a.pdf) Supts. Memo No. 118, Informational, May 28, 2004, § 22.1-26

Criteria for Review of Private Educational Management Companies (http://www.doe.virginia.gov/VDOE/VA_Board/Meetings/2005/ItemC-apr.pdf), April 2005, Section 1116(b)(7)(C)(iv) of the No Child Left Behind Act of 2001

Eligibility Criteria for Cost-Saving and Service-Sharing Agreements Between School Divisions in the Commonwealth of Virginia (http://www.doe.virginia.gov/VDOE/VA_Board/Meetings/2005/ItemJ-jul.pdf), July 2005, § 22.1-98.2

Process for Initiating a Governor's Career and Technical Academy (http://www.doe.virginia.gov/VDOE/VA_Board/Meetings/2007/nov-itemE.pdf), November 2007

Criteria for Making Distributions from the Public Charter School Fund (http://www.doe.virginia.gov/VDOE/Instruction/OCP/charter_school_fund.pdf), January 10, 2008, § 22.1-212.5:1

Graduation and School Accreditation

Guidelines Governing Certain Provisions of the Regulations Establishing Standards for Accrediting Public Schools in Virginia (http://www.doe.virginia.gov/VDOE/Accountability/soa-guidance-doc.pdf), Revised July 2007, 8VAC 20-131.

Delegating the Approval of Other States' Comprehensive Subject Area Assessments as Substitute Tests, Pursuant to the Board of Education's Guidance Document Governing Certain Provisions of the Regulations Establishing Standards of Accrediting Public Schools in Virginia (http://www.doe.virginia.gov/VDOE/VA_Board/Meetings/2007/may30agenda.pdf), May 2007, 8VAC 20-131

Guidelines for Local School Boards to Award Verified Credits for the Standard Diploma to Transition Students (http://www.doe.virginia.gov/VDOE/Verified_credit.pdf), July 2002, 8VAC20-131-50 B

Guidelines for Awarding Differentiated Numbers of Verified Credit for Career and Technical Education Certification and Licensure Examinations (http://www.pen.k12.va.us/VDOE/suptsmemos/2002/adm045a.pdf), 2002, 8VAC 20-131

Interpretation of Regulations for Certain Transfer Students (http://www.pen.k12.va.us/VDOE/suptsmemos/2002/int002.html), 2002, 8VAC 20-131-50

Criteria for Identifying Schools for School-Level Academic Reviews (http://www.doe.virginia.gov/VDOE/suptsmemos/2005/inf202a.pdf), September 2005, 8VAC 20-131

Health, Safety, and Student Discipline

Model Guidelines for School Attendance for Children with Human Immunodeficiency Virus (HIV) (http://www.longwood.edu/vchetrc/HIVSchoolGuidelines.htm), 1990, § 22.1-271.3

Virginia School Health Guidelines (http://www.doe.virginia.gov/VDOE/Instruction/Health/home.html), Revised May 1999

Guidelines for Specialized Health Care Procedures (http://www.doe.virginia.gov/VDOE/Instruction/Health/home.html), Revised 2004

Guidelines for Training of Public School Employees in the Administration of Insulin and Glucagon (http://www.doe.virginia.gov/VDOE/Instruction/Health/insulin-glucagon.pdf), September 1999, §§ 8.01-225, 22.1-274, 22.1-275.1, 54.1-2901, 54.1-3001, 54.1-3005, and 54.1-3408

Guidelines for Suicide Prevention (http://www.pen.k12.va.us/VDOE/Instruction/prevention.pdf), Revised 2003, § 22.1-272.1

Guidelines for Student Drug-Testing in the Public Schools (http://www.pen.k12.va.us/VDOE/PC/DrugTestingGuidelines.pdf), June 2004, §§ 22.1-279.6 and 22.1-279.7

Student Conduct Policy Guidelines (http://www.pen.k12.va.us/VDOE/Instruction/Sped/stu_conduct.pdf), Revised 2006, § 22.1-279.6

Virginia School Search Resource Guide (includes student search guidelines) (http://www.safeanddrugfreeva.org/SearchGuideJul00.pdf), October 2000, § 22.1-277.01:2

School Safety Audits: Protocol, Procedures, and Checklists (http://www.pen.k12.va.us/VDOE/Instruction/schoolsafety/safetyaudit.pdf), June 2000, § 22.1-278.1

Policy Regarding Medication Recommendation by School Personnel (http://www.pen.k12.va.us/VDOE/suptsmemos/2002/adm054.html), August 2002, § 22.1-274.3

Resource Guide for Crisis Management and Emergency Response in Virginia Schools (http://www.doe.virginia.gov/VDOE/VA_Board/Meetings/2007/nov-itemH.pdf), November 2007, § 22.1-278.1

Child Abuse and Neglect Recognition and Intervention Training Curriculum Guidelines (http://www.doe.virginia.gov/VDOE/suptsmemos/2003/inf209a.pdf), 2003, § 22.1-298

Guidelines for Managing Asthma in Virginia Schools: A Team Approach (http://www.doe.virginia.gov/VDOE/Instruction/PE/ManagingAsthmaGuidelines.pdf), 2003, § 2.1-274.2

Instruction

Guidelines for the K-3 Record for Reading and Mathematics (http://www.doe.virginia.gov/VDOE/suptsmemos/1999/inf128.html), 1999, 8VAC20-131-80

Objectives for Personal Living and Finance (http://www.doe.virginia.gov/VDOE/Instruction/CTE/persfin.pdf), Revised 2006, § 22.1-253.13:1 B

Criteria for Character Education Programs (http://www.doe.virginia.gov/VDOE/suptsmemos/2000/inf045.html), 2000, § 22.1-208.01

Guidelines and Standards of Learning for Family Life Education

(http://www.doe.virginia.gov/VDOE/studentsrvcs/familylifeguidelines.pdf), Revised September 2008, § 22.1-207.1

Curriculum and Administrative Guide for Driver Education in Virginia (http://www.doe.virginia.gov/VDOE/Instruction/PE/ca_guide.html), 2001, § 22.1-205

Guidelines for Banking-at-School Demonstration Partnership Programs (http://www.doe.virginia.gov/VDOE/suptsmemos/2002/inf092a.pdf), 2002, § 22.1-208.2:3

Individual Student Alternative Education Plan (ISAEP) Program Guidelines (http://www.doe.virginia.gov/VDOE/suptsmemos/2003/inf041a.pdf), Revised February 2003, § 22.1-254

Guidelines for Alternatives to Animal Dissection (http://www.doe.virginia.gov/VDOE/VA_Board/resolutions/2004/2004-35.html), July 2004, § 22.1-200.01

Virginia's Definition of School Readiness
(http://www.doe.virginia.gov/boe/meetings/2008/04-apr/agenda_items/item_j.pdf), April 2008

Licensure and Teacher Preparation

The Virginia License Renewal Manual (http://www.doe.virginia.gov/VDOE/Compliance/TeacherED/remanual.pdf), Revised September 2007, § 22.1-298

Local Eligibility License Guidelines (http://www.pen.k12.va.us/VDOE/suptsmemos/2000/inf125.html) September 2000, §§ 22.1-298, 22-1-299, 22.299.3 and 22.1-303

Guidelines for Uniform Evaluation of Superintendents, Teachers, and Administrators and Instructional Central Office Personnel (http://www.doe.virginia.gov/VDOE/newvdoe/evaluation.pdf), January 2000, §§ 22.1-253.13:5, 22.1-293, 22.1-294, 22.1-295, 22.1-298, 22.1-303, 22.1-303.1, 22.1-305, 22.1-305.1, 22.1-60.1, 22.1-299.2 and 23-9.2:3.4

Guidelines for Mentor Teacher Programs for Beginning and Experienced Teacher Participation (http://www.doe.virginia.gov/VDOE/newvdoe/legislat.PDF), June 2000, § 22.1-305.1

Standards Governing the Issuance of a Regular Five Year License to Individuals Holding a Local Eligibility License (http://www.pen.k12.va.us/VDOE/suptsmemos/2000/inf125.html), September 2000, §§ 22.1-298, 22-1-299, 22.299.3 and 22.1-303

Implementation of Legislation Authorizing the Hiring of Retired Public School Teachers and Administrators for Critical Shortage Areas (http://www.doe.virginia.gov/VDOE/suptsmemos/2001/inf111.html), August 7, 2001, § 51.1-155

The Virginia Requirements of Quality and Effectiveness for Beginning Teacher Mentor Programs in Hard-To-Staff Schools (http://www.doe.virginia.gov/VDOE/suptsmemos/2006/inf169.html), June 2004

Virginia's High Objective Uniform State Standard of Evaluation (HOUSSE) for Experienced Teachers (http://www.doe.virginia.gov/VDOE/newvdoe/BOEItemIIonHOUSSE.pdf), Revised April 2005, No Child Left Behind (NCLB) Act of 2001

Virginia's Definition of Alternate Route for Highly Qualified Teachers (http://www.doe.virginia.gov/VDOE/VA_Board/resolutions/2004/2004-21.html), April 2004, No Child Left Behind (NCLB) Act of 2001

Virginia Requirements to Be a Highly Qualified Special Education Teacher (http://www.doe.virginia.gov/VDOE/VA_Board/Meetings/2006/ItemP-sep.pdf), Revised September 2006, No Child Left Behind (NCLB) Act of 2001

Virginia's High Objective Uniform State Standard of Evaluation (HOUSSE) for Visiting International Faculty (VIF) Cultural Exchange Teachers (http://www.doe.virginia.gov/VDOE/VA_Board/Meetings/2007/mar-itemG.pdf), March 2007

Guidelines for Prescribed Professional Teacher's Examinations (http://www.doe.virginia.gov/VDOE/newvdoe/prof_teacher_assessment.pdf), Updated August 2008, § 22.1-298, 8VAC 20-22-10 et seq.

High-Quality Professional Development Criteria (http://www.doe.virginia.gov/VDOE/nclb/HQPDcriteria4-04.pdf), April 2004, No Child Left Behind Act of 2001

Criteria for Implementing Experiential Learning Credits for Alternate Route Applicants Seeking Initial Licensure (http://www.doe.virginia.gov/VDOE/VA_Board/resolutions/2005/2005-18.html), October 2005, § 22.1-298

Policy Statement for Implementing in Virginia Approved Programs the Virginia Communication and Literacy Assessment (http://www.doe.virginia.gov/VDOE/VA_Board/resolutions/2005/2005-23.html), November 2005

Virginia Standards for the Professional Practice of Teachers

(http://www.doe.virginia.gov/info_centers/superintendents_memos/2008/06_jun/inf150.html), May 2008

Accountability Measurement of Partnerships and Collaborations Based on PreK-12 School Needs Required by the Regulations Governing the Review and Approval of Education Programs in Virginia

(http://www.doe.virginia.gov/boe/meetings/2008/10_oct/agenda_items/item_e.pdf), October 2008, 8VAC20-542-40

Definitions of At-Risk of Becoming Low-Performing and Low-Performing Institutions of Higher Education in Virginia as Required by Title II of the Higher Education Act (HEA)

(http://www.doe.virginia.gov/boe/meetings/2008/11_nov/agenda_items/item_c.pdf), November 2008, Section 207 of Title II, Higher Education Act (HEA)

Advancing Virginia's Leadership Agenda Guidance Document: Standards and Indicators for School Leaders and Documentation for the Principal of Distinction (Level II) Administration and Supervision Endorsement

(http://www.doe.virginia.gov/boe/meetings/2008/11_nov/agenda_items/item_d.pdf), November 2008, 8VAC 20-22-10 et seq.

No Child Left Behind Act of 2001

Persistently Dangerous Schools and Unsafe School Choice Options (http://www.doe.virginia.gov/VDOE/nclb/nclbdangerousschools.pdf), April 2003, no Child Left Behind Act of 2001

Guidelines for the Provision of Public School Choice for Students in Title I Schools that are Identified for Improvement Status Under the No Child Left Behind Act of 2001 (http://www.doe.virginia.gov/VDOE/suptsmemos/2002/inf110a.pdf), 2002

Criteria for the Providers of Supplemental Education Services Under the No Child Left Behind Act of 2001 (http://www.doe.virginia.gov/VDOE/VA_Board/resolutions/2002/2002-24.html), July 2002

Criteria and Process for Adoption of Instructional Models/Programs that Include Instructional Methods to Satisfy Provisions in Regulations Establishing Accrediting Standards for Public Schools in Virginia (http://www.doe.virginia.gov/VDOE/suptsmemos/2004/inf069.html), Revised January 2004

Revision to the Terminology Used in the Criteria and Disclaimers to Identify and Select Instructional Interventions in Regulations Establishing Standards for Accrediting Public Schools in Virginia (http://www.doe.virginia.gov/VDOE/VA_Board/Meetings/2007/feb-itemD.pdf), February 2007, 8VAC 20-131-10 et seq.

Guidelines for School Division Rewards Allowable Under the No Child Left Behind Act of 2001 (http://www.pen.k12.va.us/VDOE/suptsmemos/2004/inf151a.pdf), July 2004, No Child Left Behind Act of 2001

Guidelines for Sanctions/Corrective Actions for Virginia School Divisions in Improvement Status as Required by the No Child Left Behind Act of 2001 (http://www.doe.virginia.gov/VDOE/VA_Board/resolutions/2004/2004-44.html), October 2004

Process for Submitting Locally Developed and/or Selected English Language Proficiency Assessments for Board of Education Approval (http://www.doe.virginia.gov/VDOE/VA_Board/resolutions/2003/2003-1.html), January 2003

School Nutrition Programs

Agreement to Participate in the School Nutrition Programs (http://www.doe.virginia.gov/VDOE/suptsmemos/2006/reg001.html), Updated annually, May 2006, 7 CFR 210.16 Para. a. 5

Guidelines for Accommodating Children with Special Dietary Needs in School Nutrition Programs (http://www.doe.virginia.gov/VDOE/suptsmemos/2002/reg008.html), October 2002

Special Education

Rights and Procedural Safeguards for Special Education Related to Free and Appropriate Public Education (http://www.doe.virginia.gov/VDOE/Instruction/Sped/proc_safe.pdf), Revised November 2007, Individuals with Disabilities Education Improvement Act (IDEA; P.L. 108-446; 20 USC § 1400 et seq.)

Discipline of Students with Disabilities, 2000 (Currently under revision)

Guidelines for the Development of Policies and Procedures for Managing Student Behaviors in Emergency Situations: Focusing on Physical Restraint and Seclusion (http://www.doe.virginia.gov/VDOE/sess/EmergBehaviorGd.pdf), November 2005, § 22.1-276 et seq., § 22.1-279.1, 8VAC20-80-10

Required Modifications to Local Procedures and Policies (http://www.doe.virginia.gov/VDOE/sess/spedannualplan/guidancedocument.pdf) November 2005, IDEA '04 § 1412(a)(11)(A)(iii), 1412(a)(24), and 1412(a)(25)

Alternative Special Education Staffing Plan Procedures (http://www.doe.virginia.gov/VDOE/sped/AltStfPln-ProceduresReqForm.doc), January 2001, 8VAC 20-80-45

Procedures for Receiving and Resolving Complaints which Allege Violation of Federal and State Laws and Regulations Pertaining to Children with Disabilities (http://www.doe.virginia.gov/VDOE/Instruction/complaint_res_proced.pdf), February 2000, 34 CFR 300.151, et. seq.; § 22.1-214 E, 8VAC20-80-78

Guidelines for Schools for Students with Disabilities Fund (http://www.doe.virginia.gov/VDOE/VA_Board/Meetings/2007/jun28-itemD.pdf) June 2007, Appropriation Act (Item 5.06, Chapter 3, 2006 Special Session I)

Special Programs

The Virginia Plan for the Gifted (http://www.doe.virginia.gov/VDOE/Instruction/Gifted/VAPlanforGifted1996.pdf), 1996, 22.1-253.13:1. Standard 1, 8VAC 20-40.

Procedures for Initiating an Academic Year Governor's School (http://www.doe.virginia.gov/VDOE/Instruction/Govschools/boeaygsprocess.pdf), 1998, 8VAC 20-40

Criteria for Establishing Governor’s Career and Technical Academies (http://www.doe.virginia.gov/info_centers/superintendents_memos/2008/02_feb/inf043.html), February 2008

Standards for the Governor’s Career and Technical Education Exemplary Standards Awards Program (http://www.doe.virginia.gov/boe/meetings/2008/03_mar/agenda_items/item_c.pdf), March 2008

Guidelines Establishing an Incentive Program to Encourage and Recognize School Accountability Performance and Competence to Excellence, (http://www.doe.virginia.gov/VDOE/VA_Board/Meetings/2007/jul-itemI.pdf), July 2007, 8VAC 20-131-325

Standards of Learning Testing Program

Guidelines for Participation of Limited English Proficient Students in the SOL Assessments (http://www.doe.virginia.gov/VDOE/Assessment/LEPStudentsparticipationguidelines.pdf), Updated 2008, No Child Left Behind Act of 2001 (NCLB), Section 1111 (b) (3) (C) (v) (II)

Procedures for Participation of Students with Disabilities in the Assessment Component of Virginia's Accountability System (http://www.doe.virginia.gov/VDOE/Assessment/Assess.PDF/SWDsol.pdf), 2002, No Child Left Behind Act of 2001, 8VAC 20-80-10 et seq.

Process for School Divisions to Submit Locally-Developed and/or Selected English Language Proficiency Assessments for Board Approval (http://www.doe.virginia.gov/VDOE/VA_Board/Meetings/2005/ItemI-oct.pdf), Revised October 2005, Title I, Part A, of the No Child Left Behind Act of 2001

Comprehensive Services Act (CSA) for At Risk Youth and Families Implementation Manual (http://www.doe.virginia.gov/VDOE/studentsrvcs/csa-funding.pdf), Revised 2002, Individuals with Disabilities Education Act (IDEA) (20 USC §§ 1400, et. seq.), 8VAC 20-80

Handbook for Homebound Services (http://www.doe.virginia.gov/VDOE/sess/Homebound.pdf), Revised June 2007, 8VAC 20-131-100, 8VAC 20-131-180

Protocol for State-Directed Investigations of Testing Irregularities

(http://www.doe.virginia.gov/info_centers/superintendents_memos/2008/05_may/inf118.html), April 2008, §§ 22.1-253.13:3, 22.1-19.1, 22.1-292.1, 2.2-3705.3

World-Class Instructional Design and Assessment (WIDA) English Language Proficiency (ELP) Standards

(http://www.doe.virginia.gov/boe/meetings/2008/03_mar/agenda_items/item_d.pdf), March 2008, No Child Left Behind Act of 2001

Student Records

Guidelines for the Management of the Student's Scholastic Record in Virginia Public Schools

(http://www.doe.virginia.gov/VDOE/studentsrvcs/MSSRedit.pdf), Revised May 2004, §§ 2.1-377-386, 20-124.6, 34 CFR Part 99, 8VAC20-150.

Resolutions of the Board of Education

Subsequent to promulgating a regulation, additional questions may arise regarding the intent of the board regarding a regulation or section of a regulation. The Board of Education may then adopt a resolution to explain to the public its intent regarding the regulation or section of a regulation. All actions and resolutions of the Board of Education as they relate to implementation of policy may be viewed at http://www.doe.virginia.gov/boe/resolutions/index.shtml

Guidance to Local School Officials

The Virginia Department of Education provides ongoing regulatory and nonregulatory guidance to local school boards and superintendents. The official communications are made in weekly Superintendent's Memoranda, which may be viewed at http://141.104.22.210/VDOE/suptsmemos/2008/

STATE BOARD OF ELECTIONS

Copies of the following documents may be viewed on regular work days from 8:30 a.m. until 4:30 p.m. in the office of the State Board of Elections, 9th Street Office Building, 200 North 9th St, Suite 101, Richmond VA 23219. Copies of many forms may be obtained directly from the State Board website at www.sbe.state.va.us, or by contacting the State Board offices at (800) 552-9745, email at info@sbe.virginia.gov or FAX at (804) 371-0194.  Copies authorized to be provided are subject to costs stated in the Board’s Freedom of Information Act policy published on its website.

Questions regarding interpretation or implementation of these documents may be directed to the above office address in person, telephone number, email or fax and will be directed to the appropriate staff member.

A. Certification of Candidate Forms – By General Registrars and Electoral Boards

1. SBE-505(4), Senate of Virginia, § 24.2-505

2. SBE-505(5), House of Delegates, § 24.2-505

3. SBE-505(6), /SBE-612(6), Clerk of Court shared, §§ 24.2-505, 24.2-612

4. SBE-505(7)/SBE-612(7), Commonwealth's Attorney (shared), §§ 24.2-505, 24.2-612

5. SBE-505(8)/SBE-612(8), Sheriff (shared), §§ 24.2-505, 24.2-612

6. SBE-505(9)/SBE-612(9), Treasurer (shared), §§ 24.2-505, 24.2-612

7. SBE-505(10)/SBE-612(10), Clerk of Court, §§ 24.2-505, 24.2-612

8. SBE-505(11)/SBE-612(11), Commonwealth’s Attorney, §§ 24.2-505, 24.2-612

9. SBE-505(12)/SBE-612(12), Sheriff, §§ 24.2-505, 24.2-612

10. SBE-505(13)/SBE-612(13), Commissioner of Revenue, §§ 24.2-505, 24.2-612

11. SBE-505(14)/SBE-612(14), Treasurer, §§ 24.2-505, 24.2-612

12. SBE-505(15)/SBE-612(15), Board of Supervisors, §§ 24.2-505, 24.2-612

13. SBE-505(16)/SBE-612(16), County Board, §§ 24.2-505, 24.2-612

14. SBE-505(17)/SBE-612(17), City Council Offices, §§ 24.2-505, 24.2-612

15. SBE-505(18)/SBE-612(18), Town Council Offices, §§ 24.2-505, 24.2-612

16. SBE-505(19)/SBE-612(19), City School Board, §§ 24.2-505, 24.2-612

17. SBE-505(20)/SBE-612(20), Town School Board, §§ 24.2-505, 24.2-612

18. SBE-505(21)/SBE-612(21), Local Vacancy – November w/ June Filing Deadline, §§ 24.2-505, 24.2-612

19. SBE-505(22)/SBE-612(22), Local Vacancy – November w/ August Filing Deadline, §§ 24.2-505, 24.2-612

20. BE-505(23)/SBE-612(23), County School Board, §§ 24.2-505, 24.2-612

21. SBE-505(24)/SBE-612(24), Soil and Water Conservation Director, §§ 24.2-505, 24.2-612

22. SBE-505(25)/SBE-612(25), Local Vacancy – May Election, §§ 24.2-505, 24.2-612

23. SBE-505(26)/SBE-612(26), Local Vacancy – Other than May or November, §§ 24.2-505, 24.2-612

B. Certification of Candidates by Political Party Chairs

1. SBE-511(1), U. S. Senate, § 24.2-511

2. SBE-511(2), U. S. House of Representatives, § 24.2-511

3. SBE-511(3), Governor, Lieutenant Governor, Attorney General, § 24.2-511

4. SBE-511(4), Senate of Virginia, § 24.2-511

5. SBE-511(5), House of Delegates, § 24.2-511

6. SBE-511(6), Clerk of Court (shared), § 24.2-511

7. SBE-511(7), Commonwealth’s Attorney (shared), § 24.2-511

8. SBE-511(8), Sheriff (shared), § 24.2-511

9. SBE-511(9), Treasurer (shared), § 24.2-511

10. SBE-511(10), Clerk of Court, § 24.2-511

11. SBE-511(11), Commonwealth’s Attorney, § 24.2-511

12. SBE-511(12), Sheriff, § 24.2-511

13. SBE-511(13), Commissioner of Revenue, § 24.2-511

14. SBE-511(14), Treasurer, § 24.2-511

15. SBE-511(15), Board of Supervisors, § 24.2-511

16. SBE-511(16), Country Board, § 24.2-511

17. SBE-511(17), City Council Offices, § 24.2-511

18. SBE-511(21), Local Vacancy – November w/ June Filing Deadline, § 24.2-511

19. SBE-511(22), Local Vacancy – November w/ August Filing Deadline, § 24.2-511

C. Method of Nomination – By Political Party Chairs

1. SBE-516(1A), President, § 24.2-516

2. SBE-516(1B), U.S. Senate, § 24.2-516

3. SBE-516(2), U.S. House of Representative, § 24.2-516

4. SBE-516(3), Governor, Lieutenant Governor, Attorney General, § 24.2-516

5. SBE-516(4), Senate of Virginia, § 24.2-516

6. SBE-516(5), House of Delegates, § 24.2-516

7. SBE-516(CO), Constitutional Officers, § 24.2-516

8. SBE-516(15), Board of Supervisors, § 24.2-516

9. SBE-516(16), County Board, § 24.2-516

10. SBE-516(17), City Council Officers, § 24.2-516

11. SBE-516(21), Local Vacancy, § 24.2-516

D. Candidate Forms

1. SBE-505/520, Declaration of Candidacy, Rev 12/07, §§ 24.2-505, 24.2-520

2. SBE-545, Petition of Qualified Voters for Presidential Primary, Rev 12/07, § 24.2-545

3. SBE-543, Petition of Qualified Voters for Electors for President and Vice President, Rev 12/07, § 24.2-543

4. SBE-506/521, Petition of Qualified Voters (all other offices), Rev 12/07, §§ 24.2-506, 24.2-521

5. SBE-501(1)/542, Certificate of Candidate Qualification for Elector for President and Vice President, Rev 12/07, §§ 24.2-501, 24.2-542

6. SBE-501(2), Certificate of Candidate Qualification for Member of United States Senate, Rev 12/07, § 24.2-501

7. SBE-501(3), Certificate of Candidate Qualification for Member, House of Representatives, Rev 12/07, § 24.2-501

8. SBE-501(4), Certificate of Candidate Qualification for Governor and Lieutenant Governor, Rev 1/09, § 24.2-501

9. SBE-501(5), Certificate of Candidate Qualification for Attorney General, Rev 1/09, § 24.2-501

10. SBE-501(6), Certificate of Candidate Qualification for General Assembly, Rev 12/07, § 24.2-501

11. SBE-501(7), Certificate of Candidate Qualification for Local Office, Rev 12/07, § 24.2-501

12. SBE-501(8), Certificate of Candidate Qualification for City or Town Officer, Rev 12/07, § 24.2-501

13. RECEIPT, Documents Presented at Time of Filing for Statewide Office, Rev 12/04, § 24.2-501, 24.2-503, 24.2-505, 24.2-506, 24.2-507

E. Candidate Bulletins

Note: Bulletins for special elections are issued as needed.

1. Federal Law, Deadlines and Ballot Access Requirements for President, Rev 12/07, Title 24.2

2. U.S. Senate, Rev 10/07, Title 24.2

3. U.S. House of Representatives, Rev 2/08, Title 24.2

4. Statewide Office, Rev 12/08, Title 24.2

5. General Assembly, Rev 12/08, Title 24.2

6. Local Offices (November), Rev 12/08, Title 24.2

7. Alexandria City Offices (May), Rev 10/07, Title 24.2

8. Town Offices (Vienna) (May), Rev 2/08, Title 24.2

9. Do's and Don'ts on a Primary Election Day, Rev 7/07, Title 24.2

10. Guidelines for Pollworkers and Authorized Representatives - Primary Election, Rev 7/07, Title 24.2

11. Do’s and Don’ts on a General or Special Election Day, Rev 7/07, Title 24.2

12. Guidelines for Pollworkers and Authorized Representatives – General and Special Elections, Rev 7/07, Title 24.2

F. Referendum Documents

1. SBE-684.1(1), Petition of Qualified Voters for Referendum, Rev 9/05, § 24.2-684.1

2. Statement of Petitioner for Local Referendum, Rev 12/04, Title 24.2

3. Certificate of Receipt and Acceptance for Local Referendum, Rev 12/04, Title 24.2

4. Bulletin - Referendum Provisions - In General, Rev 12/04, Title 24.2

5. Bulletin - Direct Election of School Board Members, Rev 12/08, Title 24.2

6. Bulletin - Pari-Mutual Wagering, Rev 12/04, Title 24.2

II. VOTER REGISTRATION

1. VA-NVRA-1, Virginia Voter Registration Form, Rev 07/08, § 24.2-418

2. Interactive (fillable) Virginia Voter Registration Form, 07/08, § 24.2-418

3. SBE-13, Voter Registration Card, Rev 04/07, §§ 24.2-411.1, 24.2-423, 24.2-424, 24.2-428, 24.2-643, 24.2-651.1

4. SBE-418A, Household Voter Registration Data, Rev 6/97, § 24.2-418

5. SBE-427, Request to Cancel Voter Registration, Rev 07/99, § 24.2-427

6. Petition for Appeal of Denial of Virginia Voter Registration, § 24.2-422

7. 11/21/2007 Memorandum on Use of Paper Ballots and Persons Under 18 Years of Age

8. 12/12/2007 Policy Directive on Registration of 17 Year Olds for Presidential Year Elections

9. Virginia Election Registration Information System (VERIS) Voter Registration Lookup

10. Virginia Election Registration Information System (VERIS) Voter Correspondence, rev 6/08 (includes approved standard form communications to inform voters of denial of registration and right to appeal or cancellation of registration), § 24.2-404, 42 USC § 15483

11. NVRA Purge Instructions

12. 2006 Confirmation Mailing Instructions

13. Guidelines for Conducting Voter Registration Drives, Rev 07/08

III. ABSENTEE VOTING MATERIALS

1. Emergency Voting Procedures for Military and Pilot Program Information, Rev 8/07, § 24.2-631

2. SBE-649(AB), Request For Assistance In Voting An AB, Rev 7/08, § 24.2-649

3. SBE-701, Absentee Ballot Application, Rev 7/08-B, §§ 24.2-700, 701

4. SBE-703.1, Annual Application for an Absentee Ballot Due to Physical Disability or Illness, Rev 09/08, §§ 24.2-700, 24.2-701, 24.2-703.1 and 24.2-704

5. SBE-703.2(1), Statement of Disabled, Ill or Pregnant Voter (requesting replacement ballot), Rev 07/08, § 24.2-703.2

6. SBE-703.2(2), Statement of Designated Representative of Disabled, Ill or Pregnant Voter (requesting replacement ballot), Rev 7/08, § 24.2-703.2

7. SBE-703.2(3), Instructions Voting A Replacement AB [All Others], Rev 07/08, § 24.2-703.2

8. SBE-703.2(3)MS, Instructions Voting A Replacement AB [Accu-Vote & Optech], Rev 07/08, § 24.2-703.2

9. SBE-703.2(3) Patriot, Instructions Voting A Replacement AB [Patriot], Rev 7/08, § 24.2-703.2

10. SBE-705 Patriot, Instructions Voting an Emergency AB [Patriot without a CAP], Rev 07/08, § 24.2-705

11. SBE-705.1, Emergency Absentee Application (Emergency Travel for Business, Hospitalization or Death in Immediate Family), Rev 09/08, §§ 24.2-701, 24.2-705.1 and 24.2-705.2

12. SBE-705(1), Emergency Absentee Ballot Application (Hospitalized or Otherwise Incapacitated Voter), Rev 09/08, §§ 24.2-701 and 24.2-705

13. SBE-705(2) (formerly SBE-705-1), Statement of Designated Representative (of Hospitalized or Otherwise Incapacitated Voter), Rev 9/08, § 24.2-701, 24-2-704 and 24.2-705

14. SBE-705.2, Instructions Voting An Emergency AB [All others without a CAP], Rev 07/08, § 24.2-705

15. SBE-705.2MS, Instructions Voting An Emergency AB [Accu-Vote & Optech without a CAP], Rev 07/08, § 24.2-705

16. SBE-706-1, Ballot Within (Envelope A), Rev 8/99, § 24.2-706

17. SBE-706-2, Ballot(s) [Envelope B], Rev 7/03, § 24.2-706

18. USC 1973ff-1(B), Ballot(s) [Envelope B] UOCAVA, 5/04, § 24.2-706

19. SBE-706-4, Instructions Voting An AB [All others], Rev 07/08, § 24.2-706

20. SBE-706-4.MS, Instructions Voting An AB [Accu-Vote and Marksense], Rev 07/08, § 24.2-706

21. SBE-706-4 Optech, Instructions Voting An AB [Optech], Rev 07/08, § 24.2-706

22. SBE-706-4 Patriot, Instructions Voting An AB [Patriot Only], Rev 07/08, § 24.2-706

23. SBE-706-4 UOCAVA, Instructions Voting An AB [All others – For Uniformed and Overseas Voters], Rev 7/08, § 24.2-706

24. SBE-706-4ES&S_UOCAVA, Instructions Voting An AB [iVotronic Only – For Uniformed and Overseas Voters, Rev 7/08, § 24.2-706

25. SBE-706-4MS_UOCAVA, Instructions Voting An AB [Marksense – For Uniformed and Overseas Voters], Rev 7/08, § 24.2-706

26. SBE-706-4Optech_UOCAVA, Instructions Voting An AB [Optech – For Uniformed and Overseas Voters], Rev 7/08, § 24.2-706

27. SBE-706-4Patriot_UOCAVA, Instructions Voting An AB [Patriot Only – For Uniformed and Overseas Voters], Rev 7/08, § 24.2-706

28. SBE HAVA-1, Voter ID Instructions for Absentee Voters, 05/06, § 24.2-707

29. SBE-710-1, Emergency AB Applicants List, Rev 7/01, § 24.2-710

30. SBE-710-2, Business/Personal/Medical Emergency AB Applicants List, Rev 7/01, § 24.2-710

31. Guidelines for localities that email ballots, 9/08, § 24.2-713

IV. ELECTION ADMINISTRATION

A. Affidavits and Statements Printing of Ballots

1. SBE-616, Statement of Printer, Rev 1/01, § 24.2-616

2. SBE-616(T), Statement of Printer Town Elections Only, Rev 1/01, § 24.2-616

3. SBE-617, Statement of Electoral Board Representative, Rev 1/01, § 24.2-617

4. SBE-618(1), Certificate Of Number Of Ballots Delivered To EB Rep, Rev 9/97, § 24.2-618

5. BE-618(1)T, Certificate Of Number Of Ballots Delivered To EB Rep - Town Elections Only, Rev 1/01, § 24.2-618

6. SBE-618(2), Certificate Of Number Of Ballots Received From Printer, Rev 9/97, § 24.2-618

7. SBE-618(2)T, Certificate Of Number Of Ballots Received From Printer - Town Elections Only, Rev 1/01, § 24.2-618

8. SBE-619(1), Affidavit Of Witness To Affixing Of Seal, Rev 1/01, § 24.2-619

9. SBE-619(2), Affidavit Of Person Affixing Seal, Rev 1/01, § 24.2-619

10. SBE-621, Receipt For Ballots, Rev 9/97, § 24.2-621

11. SBE-621T, Receipt For Ballots - Town Elections Only, Rev 1/01, § 24.2-621

B. Officer Instructions

1. Election Day Guide - for use in all precincts, 09/08, § 24.2-600 et seq.

2. Election Day Guide - for Central Absentee Precincts, Rev 1/08, § 24.2-600 et seq. and § 24.2-700 et seq.

3. What if....Quick Reference To Problems, Rev 12/08, Title 24.2

4. SBE-611.1, Officer of Elections Oath, Rev 7/02, § 24.2-611.1

5. SBE-604H, Page Oath, 11/00

6. SBE-649A, Outside Polls Voter Envelope [All Other], Rev 7/94, § 24.2-649

7. SBE-711.1, Rejected Absentee Ballots Log, Rev 8/02, § 24.2-711.1

8. Dual Primary Instructions, Rev 5/07, § 24.2-530

9. What to Do When a Voter Changes His Mind instructions, Rev 5/07, §§ 24.2-530, 24.2-604

10. Officer of Election Accessibility Etiquette and Awareness Training, 10/2005

C. Posters, Signs and Notices (For Polling Place)

1. SBE-613, Explanation of Political Party Abbreviations [November Elections Only], Rev 09/08, § 24.2-613 (Changes for each General or Special Election)

2. SBE-643, Attention All Voters (State Voter ID Requirements), Rev 07/08, § 24.2-643

3. Full Legal Name Sign, § 24.2-643

4. SBE-604, Prohibited Area And Activities Signs, Rev 7/08, § 24.2-604

5. SBE-HAVA-2, Election Date and Hours Notice [Federal Elections Only], Rev 07/0842, USC § 15482(b)(1)(B), § 24.2-603

6. SBE-HAVA-3, Special ID Requirement [federal elections only], Rev 7/08, 42 USC § 15483(b), § 24.2-643

7. SBE-HAVA-4, Voters Rights and Responsibilities Poster (includes instructions on voting a provisional ballot) For All Elections, Rev 07/08, 42 USC § 15301 et seq., § 24.2-600 et seq.

8. SBE-HAVA-5, Provisional Voter Notice, Rev 08/06, 42 USC § 15482, § 24.2-653

D. Reports

1. Ballot Record Report – Marksense, Rev 11/07, § 24.2-600 et seq.

2. Incident Report – Marksense, § 24.2-600 et seq.

E. Statement of Results

1. DRE & Optical Scan Voting System, 08/08, § 24.2-667

2. DRE Voting System and Paper CAP, 09/07, § 24.2-667

3. DRE Voting System and not counting absentee, § 24.2-667

4. Paper Ballot CAP, § 24.2-667

5. Unilect DRE and Not Counting Absentee Ballots, § 24.2-667

6. Unilect DRE and Optical Scan CAP, § 24.2-667

7. Write-Ins Certification, § 24.2-667

8. Yellow Printer Return Sheet Optical Scan, 09/07, § 24.2-667

9. Yellow Printer Return Sheet—DRE, 09/07, § 24.2-667

10. Yellow Printer Return Sheet, DRE and Optical Scan, 09/07, § 24.2-667

F. Statement of Voter Forms

1. SBE-708, Absentee Ballot Not Received, Rev 07/08, § 24.2-708

2. SBE-643B, Affirmation of Identity, Rev 7/00, § 24.2-643

3. SBE-649, Request For Assistance, Rev 7/08, § 24.2-649

4. SBE-651, Affirmation of Eligibility (includes Statement of Challenger Form), Rev 01/08, § 24.2-651

5. SBE-653, Provisional Vote envelope, Rev 7/08, § 24.2-653

G. Ballots and Voting Equipment

1. SBE-612, Certificate of Number of Ballots Ordered to Be Printed, Rev 12/07, § 24.2-612 (specific to each election)

2. Fax Certification of Ballot Content Accuracy By Secretary of the Electoral Board or General Registrar, § 24.2-612

3. Voting Equipment Testing and Programming - Certification of Completion by Electoral Board, §§ 24.-632, 24.2-633

4. SBE-659, Request to Inspect Sealed Election Materials, 11/07, §§ 24.2-659, 24.2-669

5. Instructions for Retrieving Results from Voting Equipment after Election Night, 11/07, §§ 24.2-659, 24.2-669

H. Abstracts

Note: Abstract forms are routinely updated to reflect the candidates running for the specific offices in November general Elections, May elections, primaries, and special elections and are all created in order for the electoral boards to provide the information to SBE necessary to implement § 24.2-675.

1. Abstracts of Votes for Electors for President and Vice President of the United States

2. Abstracts of Votes for Write-Ins Certification - Electors for President and Vice President

3. Abstracts of Votes for Member, United States Senate

4. Abstracts of Votes for Member, House of Representatives

5. Abstracts of Votes for Governor

6. Abstracts of Votes for Lieutenant Governor

7. Abstracts of Votes for Attorney General

8. Abstracts of Votes for Member, Senate of Virginia

9. Abstracts of Votes for Member, House of Delegates

10. Abstracts of Votes for Clerk of Court (shared by a county and one or more cities)

11. Abstracts of Votes for Commonwealth's Attorney (shared by a county and one or more cities)

12. Abstracts of Votes for Sheriff (shared by a county and one or more cities)

13. Abstracts of Votes for Treasurer (shared by a county and one or more cities)

14. Abstracts of Votes for Clerk of Court

15. Abstracts of Votes for Commonwealth's Attorney

16. Abstracts of Votes for Sheriff

17. Abstracts of Votes for Commissioner of Revenue

18. Abstracts of Votes for Treasurer

19. Abstracts of Votes for Member, Board of Supervisors

20. Abstracts of Votes for County Board (Arlington County - even numbered years)

21. Abstracts of Votes for Mayor - City (May)

22. Abstracts of Votes for Mayor - Town (May)

23. Abstracts of Votes for Mayor (November)

24. Abstracts of Votes for Member, City Council (May)

25. Abstracts of Votes for Town Council (May)

26. Abstracts of Votes for Member, City Council (November)

27. Abstracts of Votes for Town Council (November)

28. Abstracts of Votes for Member, School Board - City (May)

29. Abstracts of Votes for Member, School Board - Town (May)

30. Abstracts of Votes for Member, School Board - City (November)

31. Abstracts of Votes for Member, School Board - County (November)

32. Abstracts of Votes for School Board (Arlington County even-numbered years)

33. Abstracts of Votes for Soil and Water Conservation Director

34. Abstracts of Votes for Write-Ins Certification (all offices)

35. Abstracts of Votes for Write-Ins Certification - Continuation (all offices)

I. Recount Documents

Note: All Recount documents were created to implement the various provisions of Chapter 8 of Title 24.2.

1. Standards for Recounts of Virginia Elections, Rev 09/08

2. Ballot Examples for Handcounting Paper or Paper-based Ballots for Virginia Elections or Recounts (Appendix A to Recount Standards), Rev 07/07

3. Overview of Recount Instructions by Voting Method (Appendix C to Recount Standards), Rev. 12/08

4. PB-I, Instructions for Recount Officials - Paper Ballots Only, Rev 12/08

5. PB-II, Instructions for Recount Coordinators - Paper Ballots Only, Rev 12/08

6. DE-I-Paper, Instructions for Recount Officials - DRE and Paper Ballots, Rev 12/08

7. DE-II-Paper, Instructions for Recount Coordinators - DRE and Paper Ballots, Rev 12/08

8. DE-I-OS, Instructions for Recount Officials - DRE and Optical Scan Ballot Tabulators, Rev 12/08

9. DE-II-OS, Instructions for Recount Coordinators - DRE and Optical Scan Ballot Tabulators, Rev 12/08

10. DE-I-OS-PAPER, Instructions for Recount Officials - DRE and Optical Scan Ballot Tabulators and Paper Ballots, 12/08

11. DE-II-OS-PAPER, Instructions for Recount Coordinators - DRE and Optical Scan Ballot Tabulators and Paper Ballots, 12/08

12. OS-I, Instructions for Recount Officials - Optical Scan Ballot Tabulators, Rev 12/08

13. OS-II, Instructions for Recount Coordinators - Optical Scan Ballot Tabulators, Rev 12/08

14. SBE-654R-OS Precinct Results - Pollbooks and Optical Scan Ballots, Rev 12/08

15. SBE-654R-DE, Precinct Results - DRE and paper or optical scan ballots (with consolidated DRE results), REV 12/08

16. SBE-654R-DE2, DRE Consolidation Form (for precincts with consolidated DRE results), 12/08

17. SBE-654R-DE3, Precinct Results - DRE and paper and optical scan ballots (with consolidated DRE results), 12/08

18. SBE-654R1-PB, Precinct Results - Paper Ballots, Rev 12/08

19. SBE-654R1, Pollbooks and Paper Ballots, Rev 12/08

20. SBE-654R2, Challenged Ballot Form, Rev 12/08

21. SBE-654R4, County or City Results by Precinct (To be completed by the recount court) (personalized for each recount)

22. SBE-654R5, Certification of Recount (To be completed by the recount court) (personalized for each recount)

23. SBE-654R6, Recount Reimbursement - Officer of Election, Rev 12/08

24. SBE-654R7, Recount Reimbursement - Alternate, Rev 12/08

25. Challenged Ballot Envelope, Rev 12/08

26. Locality Results Envelope, Rev 12/08

27. Recount Training Module, Rev. 12/08

28. Virginia Recounts and Contests - The Basics (November 2008 Election), Rev. 10/08

V. Campaign Finance

A. Candidate Campaign Committee Forms:

1. SBE-945 – Candidate Campaign Committee: Summary on the Laws and Policies, Rev. 7/07, § 24.2-946

2. SBE-947.1 – Candidate Campaign Committee: Statement of Organization, Rev. 1/07, § 24.2-947.1

3. SBE-947.4(i) – Candidate Campaign Committee: Reporting Schedule, Rev. 1/08, § 24.2-947.6, § 24.2-947.7, and § 24.2-947.8

4. SBE-947.4 – Candidate Campaign Committee: Regular Report Cover Sheet, Rev. 1/08, § 24.2-947.4

5. SBE-945A – Schedule A Reporting Form, Rev. 8/06, § 24.2-945

6. SBE-945B – Schedule B Reporting Form, Rev. 8/06, § 24.2-945

7. SBE-945C – Schedule C Reporting Form, Rev. 8/06, § 24.2-945

8. SBE-945D – Schedule D Reporting Form, Rev. 8/06, § 24.2-945

9. SBE-945E – Schedule E Reporting Form, Rev. 8/06, § 24.2-945

10. SBE-945F – Schedule F Reporting Form, Rev. 8/06, § 24.2-945

11. SBE-945G – Schedule G Reporting Form, Rev. 8/06, § 24.2-945

12. SBE-945H – Schedule H Reporting Form, Rev. 8/06, § 24.2-945

13. SBE-945I – Schedule I Reporting Form, Rev. 8/06, § 24.2-945

14. SBE-948.4 – Candidate Campaign Committee: Final Report Cover Sheet, Rev. 1/05 § 24.2-948.4

15. SBE-947.9 – Candidate Campaign Committee: Large Pre-Election Contribution Report, Rev. 11/07, § 24.2-947.9

16. SBE-948 – Candidate Campaign Committees: Local Large Contribution Report, Rev. 8/06, § 24.2-948

17. SBE-948.1E – Candidate Campaign Committee: Request Exemption from Reporting Requirements, Rev. 8/06, § 24.2-948.1

18. SBE-948.1R – Candidate Campaign Committees: Rescind a Request for Exemption from Reporting Requirements, Rev. 8/06, § 24.2-948.1

B. Political Action Committee Forms

1. SBE-945PAC – Political Action Committee: Summary on the Laws and Policies, Rev. 7/07, § 24.2-946

2. SBE-947.6 – Political Action Committee: Reporting Schedule, Rev. 1/08, § 24.2-947.6

3. SBE-949.2 – Political Action Committee: Statement of Organization, Rev. 1/08, § 24.2-949.2

4. SBE-949.5 – Political Action Committee: Regular Report Cover Sheet, Rev. 1/07, § 24.2-949.5

5. SBE-945A – Schedule A Reporting Form, Rev. 8/06, § 24.2-945

6. SBE-945B – Schedule B Reporting Form, Rev. 8/06, § 24.2-945

7. SBE-945C – Schedule C Reporting Form, Rev. 8/06, § 24.2-945

8. SBE-945D – Schedule D Reporting Form, Rev. 8/06, § 24.2-945

9. SBE-945E – Schedule E Reporting Form, Rev. 8/06, § 24.2-945

10. SBE-945F – Schedule F Reporting Form, Rev. 8/06, § 24.2-945

11. SBE-945G – Schedule G Reporting Form, Rev. 8/06, § 24.2-945

12. SBE-945H – Schedule H Reporting Form, Rev. 8/06, § 24.2-945

13. SBE-945I – Schedule I Reporting Form, Rev. 8.06, § 24.2-945

14. SBE-949.9 – Political Action Committee: Final Report Cover Sheet, Rev. 8/06, § 24.2-949.9

15. SBE-949.8E – Political Action Committee: Request for an Exemption from Electronic Filing, Rev. 8/06, § 24.2-949.8

16. SBE-949.8R – Political Action Committee: Rescind Request for an Exemption from Electronic Filing, Rev. 8/06, § 24.2-949.8

C. Political Party Committee Forms

1. SBE-945PP – Political Party Committee: Summary on the Laws and Policies, Rev. 7/07, § 24.2-946

2. SBE-950.6 – Political Party Committee: Reporting Schedule, Rev. 1/08, § 24.2-950.6

3. SBE-950.2 – Political Party Committee, Statement of Organization, Rev. 8/06, § 24.2-950.2

4. SBE-950.5 – Political Party Committee: Report Cover Sheet, Rev. 1/08, § 24.2-950.5

5. SBE-945A – Schedule A Reporting Form, Rev. 8/06, § 24.2-945

6. SBE-945B – Schedule B Reporting Form, Rev. 8/06, § 24.2-945

7. SBE-945C – Schedule C Reporting Form, Rev. 8/06, § 24.2-945

8. SBE-945D – Schedule D Reporting Form, Rev. 8/06, § 24.2-945

9. SBE-945E – Schedule E Reporting Form, Rev. 8/06, § 24.2-945

10. SBE-945F – Schedule F Reporting Form, Rev. 8/06, § 24.2-945

11. SBE-945G – Schedule G Reporting Form, Rev. 8/06, § 24.2-945

12. SBE-945H – Schedule H Reporting Form, Rev. 8/06, § 24.2-945

13. SBE-945I – Schedule I Reporting Form, Rev. 8/06, § 24.2-945

14. SBE-950.9 – Political Party Committee: Final Report Cover Sheet, Rev. 8/06, § 24.2-950.9

15. SBE-950.8E – Political Party Committee: Request for Exemption from Electronic Filing, Rev. 8/06, § 24.2-950.8

16. SBE-950.8R – Political Party Committee: Rescind Request for Exemption from Electronic Filing, Rev. 8/06, § 24.2-950.8

D. Referendum Committee Forms

1. SBE-945R – Referendum Committee: Summary on the Laws and Policies, Rev. 7/07, § 24.2-946

2. SBE-951.4 – Referendum Committee: Reporting Schedule, Rev. 1/08, § 24.2-951.4

3. SBE-951.1 – Referendum Committee: Statement of Organization, Rev. 8/06, § 24.2-951.1

4. SBE-951.3 – Referendum Committee: Regular Report Cover Sheet, Rev. 1/08, § 24.2-951.3

5. SBE-945A – Schedule A Reporting Form, Rev. 8/06, § 24.2-945

6. SBE-945B – Schedule B Reporting Form, Rev. 8/06, § 24.2-945

7. SBE-945C – Schedule C Reporting Form, Rev. 8/06, § 24.2-945

8. SBE-945D – Schedule D Reporting Form, Rev. 8/06, § 24.2-945

9. SBE-945E – Schedule E Reporting Form, Rev. 8/06, § 24.2-945

10. SBE-945F – Schedule F Reporting Form, Rev. 8/06, § 24.2-945

11. SBE-945G – Schedule G Reporting Form, Rev. 8/06, § 24.2-945

12. SBE-945H – Schedule H Reporting Form, Rev. 8/06, § 24.2-945

13. SBE-945I – Schedule I Reporting Form, Rev. 8/06, § 24.2-945

14. SBE-951.9 – Referendum Committee: Final Report Cover Sheet, Rev. 8/06, § 24.2-951.9

15. SBE-951.8E – Referendum Committee: Request an Exemption from Electronic Filing, Rev. 8/06, § 24.2-951.8

16. SBE-951.8R – Referendum Committee: Rescind Request for Exemption from Electronic Filing, Rev. 8/06, § 24.2-951.8

17. SBE-945.2 – Independent Expenditure Report, Rev. 7/07, § 24.2-945.2

E. Inaugural Committee Forms

1. SBE-945I – Inaugural Committee: Summary on the Laws and Policies, Rev. 7/07, § 24.2-946

2. SBE-945A – Schedule A Reporting Form, Rev. 8/06, § 24.2-945

3. SBE-945B – Schedule B Reporting Form, Rev. 8/06, § 24.2-945

4. SBE-945C – Schedule C Reporting Form, Rev. 8/06, § 24.2-945

5. SBE-945D – Schedule D Reporting Form, Rev. 8/06, § 24.2-945

6. SBE-945E – Schedule E Reporting Form, Rev. 8/06, § 24.2-945

7. SBE-945F – Schedule F Reporting Form, Rev. 8/06, § 24.2-945

8. SBE-945G – Schedule G Reporting Form, Rev. 8/06, § 24.2-945

9. SBE-945H – Schedule H Reporting Form, Rev. 8/06, § 24.2-945

10. SBE-945I – Schedule I Reporting Form, Rev. 8/06, § 24.2-945

F. Out-of-State Political Committee Forms

1. SBE-945O – Out-of-State Political Committee: Summary on the Laws and Policies, Rev. 7/07, § 24.2-946

2. SBE-949.9:1 – Out-of-State Political Committees: Statement of Organization, Rev. 8/06, § 24.2-949.1:1

G. Federal PAC Forms

SBE-949.2F – Federal Political Action Committee: Statement of Organization, Rev. 8/06, § 24.2-949.2

VI. GENERAL Registrar and Electoral Board Guidance

1. Virginia Election and Registration Information System (VERIS) Step-by-Step Guides, Rev 3/08, § 24.2-404

2. Electronic Precinct Record Listing Program User’s Manual, 10/07, § 24.2-444

3. Electronic Alpha Roster Program User’s Manual, 10/07, § 24.2-404

4. General Registrar and Electoral Board Manual, Rev 04/07, Title 24.2

5. List of Those Who Voted Program User Manual, 10/07, § 24.2-600 et seq.

6. Weekly Newsletters to Election Officials, Title 24.2

7. Emergency Polling Place Relocation, § 24.2-310

8. SBE-310T, Temporary Emergency Polling Place Relocation, § 24.2-310

9. SBE-109.1, Annual General Registrar Performance Review, 01/06, § 24.2-109.1

10. Locality Reimbursement Application for Registrars/Electoral Board Salaries (letter/form issued annually)

11. Board Policies adopted in 2008 (Item 4, General Registrar and Electoral Board Manual, Rev 04/07, summarizes and applies existing policies):

a. SBE Policy-2008-001 - Absentee Applications Under New Laws

b. SBE Policy-2008-002 - Definition of "Continental United States"

c. SBE Policy-2008-003 - Certification of Unknown Vice-Presidential Nominees

d. SBE Policy-2008-004 - Definition of "Inoperable Equipment"

e. SBE Policy-2008-005 - Reproduction of Optical Scan Ballots

f. SBE Policy-2008-006 - Substantial Compliance

g. SBE Policy-2008-007 - Definition of "Exhibit Other Campaign Materials"

h. SBE Policy-2008-008 - Alternative Procedures for Counting Absentee Ballots

i. SBE Policy-2008-009 - Use of Cell phones in Polling Place

j. SBE Policy-2008-010 - When May a Ballot Box be Emptied

k. SBE Policy-2008-011 - Definition of Unavailable Voting Equipment

l. SBE Policy-2008-012 - Use of FWAB

m. SBE Policy-2008-013-Calculation of Voters Voting in Precinct

VII. VOTING Equipment

1. Virginia Voting Systems Certification Submission Procedures, Rev 06/05, §§ 24.2-628, 24.2-629

2. Voting Equipment Replacement Policy and Procedures, Rev 6/06, HAVA Expenditures Guidance Document, 42 USCS § 15301 et seq.

3. SBE 09/12/07 Administrative Ruling on WinVote Voting Equipment

4. Voting Equipment Security Manual consisting of

a. Voting Systems Security Policy, 01/05 (COV VSM Standard SEC2004-01)

b. Voting Systems Security Standards, 01/05 (COV VSM Standard SEC2005-01.1)

c. Voting Systems Security Guidelines, 01/05 (COV VSM Standard SEC2005-01.1)

d. Voting Systems Security Self-Assessment Guide, 01/05 (COV VSM Standard SEC2005.01.1)

5. Voting Equipment Security Plan Review Tools consisting of:

a. Précis (abriged version of Standards and Guidelines), 7/08

b. Review Checklist, 7/08

c. On-site Assessment Checklist, 7/08

d. Sample Voting System Security Plan_checklist outline, 7/08

e. Sample Voting System Security Plan_comprehensive, 7/08 (includes many charts and forms to organize information and detail processes; local plans may not contain all content in sample; the Review Checklist details requirements from Security Manual Standards that must be satisfied to receive SBE’s endorsement).

DEPARTMENT OF EMERGENCY MANAGEMENT

Copies of the subject document may be viewed at http://www.vaemergency.com/library/plans/index.cfmregular. The document may be printed without restrictions, except as such rules as may apply in accordance with the Virginia Register.

If there are any questions, please contact Chris Miller, Virginia Department of Emergency Management, 10501 Trade Court, Richmond, VA 23236, telephone (804) 897-6500, or email chris.miller@vdem.virginia.gov. Questions regarding interpretation or implementation of this document may be directed to Chris Miller at the address given above.

Guidance Documents:

[COVEOP] Commonwealth of Virginia Emergency Operations Plan

VIRGINIA EMPLOYMENT COMMISSION

Copies of the following documents may be viewed during regular work days from 8 a.m. until 5 p.m. in the central office of the Virginia Employment Commission, 703 East Main Street, Richmond, VA 23219. Copies of Unemployment Insurance Program documents may be obtained by contacting M. Coleman Walsh, Jr., at the Virginia Employment Commission, Office of Commission Appeals, P.O. Box 1358, Richmond, VA 23218-1358, telephone (804) 786-7554 or FAX (804) 786-9034. Copies of Workforce Investment Act documents are available on the VEC's Internet site at http://www.vec.state.va.us/wia.cfm?loc=wia&info=vaplans or by contacting Kathy H. Thompson, Executive Policy Analyst at the Governor’s Office for Workforce Development, Old City Hall, Room 135, Richmond, VA 23219, telephone (804) 371-2649.  Unless otherwise indicated, there is a $1.00 per document copying charge.

Questions regarding interpretation or implementation of Unemployment Insurance documents may be directed to M. Coleman Walsh, Jr., Chief Administrative Law Judge, Virginia Employment Commission, Office of Commission Appeals, P.O. Box 1358, Richmond, VA 23218-1358, telephone (804) 786-7554 or FAX (804) 786-9034. Questions regarding interpretation or implementation of Workforce Investment Act documents may be directed to Kathy H. Thompson, Executive Policy Analyst at the Governor’s Office for Workforce Development, Old City Hall, Room 135, Richmond, VA 23219, telephone (804) 371-2649.  All Workforce Investment Act Guidance Documents provide interpretive guidance for P.L. 105-220 and 20 CFR Part 652

Unemployment Insurance Guidance Documents:

Precedent Decision Manual, revised January 1997, § 60.2-100 et seq. and 16VAC5-10, $90

Guide for Effective Unemployment Insurance Adjudication, revised September 1994, § 60.2-100 et seq., $90

A Digest of Virginia Unemployment Insurance Tax Law, revised June 1990, Va. Code Anno., Title 60.2 Chapters 2 and 5, $43

Field Operations Bulletin Manual, revised January 29, 1997, Title 60.2 Chapters 2 and 6, 16VAC5-10, $10

Interoffice Communication on The 28-Day Rule, issued July 11, 1996, 16VAC5-60-10 F

Interoffice Communication on Interpretation of the Two-Week Limitation on Benefits Set Out in Section 60.2-612(8) of the Code of Virginia, issued January 3, 1997, § 60.2-612(8)

Interoffice Communication on Party Tape Recording Hearing, issued March 19, 1997, § 60.2-623

Commission Decision 54991-C, Meade v. Buster Brown Apparel, Inc., issued November 25, 1997, § 60.2-229(A)

Commission Decision 41251-C, Williams v. U. S. Army, issued March 19, 1993, § 60.2-604

Commission Decision 47602-C, Sikka v. Cater Air International Corp., issued March 22, 1995, § 60.2-604

Commission Decision 45419-C, In re Purvis, issued June 13, 1994, § 60.2-608

Commission Decision 12665-C, Picard v. Hayes, Seay, Mattern and Mattern, issued October 4, 1979, § 60.2-612

Commission Decision 22777-C, Moore v. Klate Holt Company, issued January 24, 1984, § 60.2-612

Commission Decision 25950-C, Heldreth v. Southwest Virginia Enterprise, issued July 11, 1986, § 60.2-612

Commission Decision 46472-C, Duncan v. Department of Corrections, issued November 15, 1994, § 60.2-612

Commission Decision 50908-C, In re Parnell, issued April 17, 1996, § 60.2-612(1)

Commission Decision 36809-C, Coy v. Philip Morris, Inc., issued November 20, 1991, § 60.2-612(5)

Commission Decision 23806-C, Sysco v. Virginia Stage Company, issued August 31, 1984, § 60.2-612(7)

Commission Decision 38556-C, Copeland v. U. S. Navy, issued July 1, 1992, § 60.2-612(7)

Commission Decision 47764-C, Lilliam v. Commonwealth Health Care, issued April 4, 1995, § 60.2-612(7)

Commission Decision 51212-C, Alderson v. Tultex Corporation, issued May 17, 1996, § 60.2-612(7)

Decision SUA-3, Fulk v. Rocco Farm Foods, issued August 11, 1975, § 60.2-612(7)

Decision UI-76-393, Corbett v. C and P Telephone Company, issued January 24, 1977, § 60.2-612(7)

Commission Decision 3153-C, Weaver v. Ideal Laundry and Dry Cleaners, issued October 16, 1957, § 60.2-618(1)

Commission Decision 5909-C, Mahew v. Capitol Concrete Rental Corporation, issued March 12, 1973, § 60.2-618(1)

Commission Decision 6514-C, Thompson v. Dow Badische Company, issued November 26, 1974, § 60.2-618(1)

Commission Decision 8298-C, Gross v. Command Deliveries, Inc., issued August 16, 1976, § 60.2-618(1)

Commission Decision 16998-C, Johnson v. Hall and Taylor Body Shop, issued November 6, 1981, § 60.2-618(1)

Commission Decision 24302-C, Young v. Mick or Mack, issued December 13, 1984, § 60.2-618(1)

Commission Decision 26561-C, Bartley v. Atlantic Research Corp., issued February 28, 1986, § 60.2-618(1)

Commission Decision 27729-C, Rasnake v. Pepsi Cola Bottling of Norton, issued July 31, 1987, § 60.2-618(1)

Commission Decision 33298-C, Pugh v. Christian Children's Fund, issued June 29, 1990, § 60.2-618(1)

Commission Decision 34957-C, Edwards v. Landmark Builders of the Triad, issued January 18, 1991, § 60.2-618(1)

Commission Decision 36673-C, Winisky v. Fauquier County School Board, issued December 2, 1991, § 60.2-618(1)

Commission Decision 37072-C, Boardwine v. Tennessee Investment Casting Company, issued December 20, 1991, § 60.2-618(1)

Commission Decision 37487-C, Beckner v. Harris Teeter Super Markets, issued April 2, 1992, § 60.2-618(1)

Commission Decision 38232-C, Wright v. Prince Edward County Department of Social Services, issued June 15, 1992, § 60.2-618(1)

Commission Decision 40365-C, Hampe v. Krisp-Pak Company, Inc., issued March 3, 1994, § 60.2-618(1)

Commission Decision 40827-C, Meador v. Bunker Hill Packing Corp., issued April 1, 1993, § 60.2-618(1)

Commission Decision 40968-C, Fields v. Bristol Home Health Services, issued May 12, 1993, § 60.2-618(1)

Commission Decision 41241-C, Jennings v. Craddock-Terry, Inc., issued March 24, 1993, § 60.2-618(1)

Commission Decision 43248-C, Zumbaugh v. GTE Government Systems, Inc., issued October 1, 1993, § 60.2-618(1)

Commission Decision 46659-C, Alsip v. Department of the Army, issued October 27, 1994, § 60.2-618(1)

Commission Decision 46964-C, Barrington v. Virginia Power, issued January 17, 1995, § 60.2-618(1)

Commission Decision 50372-C, Fedelez v. Bell Atlantic Virginia, Inc., issued March 9, 1996, § 60.2-618(1)

Commission Decision 5585-C, Newkirk v. Virginia National Bank, issued February 18, 1972, § 60.2-618(2)

Commission Decision 7340-C, Porter v. Wilson Trucking Company, issued January 5, 1976, § 60.2-618(2)

Commission Decision 7446-C, McAfee v. Harvey's Chevrolet Corp., issued February 2, 1976, § 60.2-618(2)

Commission Decision 11446-C, Wertz v. Russell Transfer, Inc., issued January 10, 1979, § 60.2-618(2)

Commission Decision 14088-C, Lee v. City of Roanoke, issued January 13, 1981, § 60.2-618(2)

Commission Decision 25853-C, Stevens v. Copy Systems, issued December 12, 1985, § 60.2-618(2)

Commission Decision 26734-C, Dawson v. Old Dominion Job Corps, issued March 28, 1986, § 60.2-618(2)

Commission Decision 28159-C, Cornett v. Harry C. Sutherland, CPA, issued April 23, 1987, § 60.2-618(2)

Commission Decision 28209-C, Garrett v. Chester Drugs, Inc., issued March 1, 1993, § 60.2-618(2)

Commission Decision 29748-C, Shelton v. Department of Labor, issued April 12, 1988, § 60.2-618(2)

Commission Decision 30052-C, Johnston v. Kennedy's Piggly Wiggly Stores, issued June 28, 1988, § 60.2-618(2)

Commission Decision 30317-C, Hodge v. Sentara Nursing Center, issued May 2, 1992, § 60.2-618(2)

Commission Decision 30397-C, Blount v. D.G.S.C., issued June 30, 1988, § 60.2-618(2)

Commission Decision 30470-C, Summers v. Turn-Key Homes, Inc., issued July 8, 1988, § 60.2-618(2)

Commission Decision 30524-C, Thomas v. Family Fashions by Avon, Inc., issued August 26, 1988, § 60.2-618(2)

Commission Decision 30609-C, Hogan v. Commonwealth of Virginia, issued September 12, 1988, § 60.2-618(2)

Commission Decision 30974-C, Garner v. Accomack County School Board, issued December 2, 1988, § 60.2-618(2)

Commission Decision 33438-C, Davis v. Stone Container Corp., issued January 18, 1991, § 60.2-618(2)

Commission Decision 34000-C, Busler v. Rapoca Energy Company, issued December 14, 1990, § 60.2-618(2)

Commission Decision 34061-C, Spencer v. Regis Hair Stylists, issued February 6, 1991, § 60.2-618(2)

Commission Decision 34343-C, Carr v. Conagra, Inc., issued November 9, 1990, § 60.2-618(2)

Commission Decision 34603-C, Lambert v. Department of the Army, issued November 29, 1990, § 60.2-618(2)

Commission Decision 35174-C, Thomas v. Steven J. Chavis, issued February 11, 1991, § 60.2-618(2)

Commission Decision 35294-C, Baker v. Norfolk Shipbuilding and Drydock, issued (unknown), § 60.2-618(2)

Commission Decision 35309-C, Morrison v. J.T.M. Pizza, Inc., issued March 2, 1992, § 60.2-618(2)

Commission Decision 35866-C, Bishop v. Crown Central Petroleum Corp., issued June 24, 1991, § 60.2-618(2)

Commission Decision 35909-C, Culpepper v. Quality Cleaners, issued July 1, 1991, § 60.2-618(2)

Commission Decision 35999-C, Simmons v. Numanco, issued July 11, 1991, § 60.2-618(2)

Commission Decision 36195-C, Mallory v. J. A. Jones Construction Company, issued August 19, 1991, § 60.2-618(2)

Commission Decision 36310-C, Holloway v. Pearle Vision Center and The Price Club, issued August 29, 1991, § 60.2-618(2)

Commission Decision 36653-C, Parker v. Roadway Express, issued July 22, 1992, § 60.2-618(2)

Commission Decision 36655-C, Simonson v. Sligh Plumbing and Heating Company, issued November 27, 1991, § 60.2-618(2)

Commission Decision 36794-C, Jordan v. Newport News Shipbuilding, Inc., issued December 17, 1991, § 60.2-618(2)

Commission Decision 37114-C, Neil v. Newport News Shipbuilding, Inc., issued December 24, 1991, § 60.2-618(2)

Commission Decision 37615-C, Robinson v. Smithfield Packing Co., Inc., issued March 6, 1992, § 60.2-618(2)

Commission Decision 37762-C, Critton v. Sola Optical U.S.A., issued April 25, 1992, § 60.2-618(2)

Commission Decision 37934-C, Jefferson v. Heritage Garden Center, Inc., issued April 17, 1992, § 60.2-618(2)

Commission Decision 39082-C, Perry v. Newport News Shipbuilding, Inc., issued September 12, 1992, § 60.2-618(2)

Commission Decision 39702-C, Butts v. Jones, Blechman, Woltz and Kelly, P.C., issued October 15, 1992, § 60.2-618(2)

Commission Decision 39703-C, Kao v. Gordon Boulevard Services, Inc., issued November 3, 1992, § 60.2-618(2)

Commission Decision 39862-C, Lauzonis v. Holiday Inn-South, issued December 7, 1992, § 60.2-618(2)

Commission Decision 40195-C, Slacum v. R. H. Walker and Associates, issued January 11, 1993, § 60.2-618(2)

Commission Decision 41247-C, Osborne v. Transit Management of Alexandria, Inc., issued June 4, 1993, § 60.2-618(2)

Commission Decision 41966-C, Cobble v. United Consumers, Inc., issued June 28, 1993, § 60.2-618(2)

Commission Decision 42083-C, Girma v. News Emporium, Inc., issued June 7, 1993, § 60.2-618(2)

Commission Decision 42091-C, Hurley v. Wallace, issued July 10, 1993, § 60.2-618(2)

Commission Decision 42493-C, Layne v. Leslie G. Rowland, issued July 16, 1993, § 60.2-618(2)

Commission Decision 42703-C, Lee v. Gam Industries, Inc., issued July 30, 1993, § 60.2-618(2)

Commission Decision 42977-C, Bland v. Bristol Newspapers, Inc., issued August 28, 1993, § 60.2-618(2)

Commission Decision 43306-C, Stover v. Pulaski Furniture Corporation, issued October 2, 1993, § 60.2-618(2)

Commission Decision 43933-C, Yousef v. Avis Rent-A-Car System, Inc., issued January 7, 1994, § 60.2-618(2)

Commission Decision 44291-C, Liberty v. Hampton Roads Vending and Food Service, Inc., issued February 12, 1994, § 60.2-618(2)

Commission Decision 44375-C, Turner v. Christiansburg Garment Co., Inc., issued March 29, 1994, § 60.2-618(2)

Commission Decision 45948-C, Robins v. Security Transcontinental, Inc., issued August 26, 1994, § 60.2-618(2)

Commission Decision 45991-C, Sydenstricker v. Boddie-Noell Enterprises, issued July 28, 1994, § 60.2-618(2)

Commission Decision 47019-C, Agnew v. Memorial Hospital of Martinsville, issued February 28, 1995, § 60.2-618(2)

Commission Decision 49303-C, Broad v. Town of Grottoes, issued September 23, 1995, § 60.2-618(2)

Commission Decision 49590-C, Vanwinkle v. Ammars, Incorporated, issued July 25, 1996, § 60.2-618(2)

Commission Decision 50577-C, Billings v. Regional Enterprises, issued June 25, 1996, § 60.2-618(2)

Commission Decision 52458-C, Larrabee v. The Sealaw Group, issued June 16, 1996, § 60.2-618(2)

Commission Decision UCFE-246, Pryor v. Department of Defense, issued April 25, 1975, § 60.2-618(2)

Commission Decision 34269-C, Coleman v. Clinchfield Coal Company, issued February 6, 1991, § 60.2-618(3)

Commission Decision 43652-C, Hearn v. U. S. Army, issued November 30, 1993, § 60.2-618(3)

Commission Decision 47442-C, Jones v. Northside Electric Company, issued March 27, 1995, § 60.2-618(3)

Commission Decision 30679-C, Russell v. Richard T. Traylor, issued August 24, 1988, § 60.2-618(4)

Commission Decision 39904-C, Warren v. Orion Associates, Inc., issued November 19, 1992, § 60.2-618(5)

Commission Decision 45555-C, Fuller v. Banner Masonry, issued June 3, 1994, § 60.2-618(5)

Commission Decision 10619-C, In re Ardizonne, issued August 2, 1978, § 60.2-619(A) and (C)

Commission Decision 18398-C, Crone v. Kitchens Equipment Company, issued July 1, 1982, § 60.2-619(A) and (C)

Commission Decision 25734-C, Randolph v. Huff-Cook, MBA, issued July 11, 1986, § 60.2-619(A) and (C)

Commission Order 38616-C, Melton v. Monroe Systems for Business, Inc., issued June 26, 1992, § 60.2-619(A) and (C)

Commission Decision 43213-C, Forehand v. J. B. Denny Company, et al, issued September 10, 1993, § 60.2-619(C)

Commission Decision 51475-C, Crisman v. Select Staffing Services, Inc., issued June 14, 1996, § 60.2-619(C)

Commission Decision 53842-C, Wilson v. Four J's, Inc., issued December 12, 1997, § 60.2-619(C)

Commission Decision 40782-C, Luther v. Dynamic Engineering, Inc., et al, issued March 2, 1993, § 60.2-620(A)

Commission Decision 43043-C, Olabosipo v. Electronics Boutique, issued October 4, 1993, § 60.2-620(A)

Commission Order 42777-C, Royster v. Halifax-South Boston Community Hospital, § 60.2-620(A)

Commission Decision 33733-C, Gonzalez v. Thornhill, issued June 22, 1990, § 60.2-620(B)

Commission Decision 42124-C, Lasalle v. Great Falls Shell, issued June 29, 1993, § 60.2-620(B)

Commission Decision 51212-C, Alderson v. Tultex Corporation, issued May 17, 1996, 16VAC5-60-20 F

Commission Decision 39240-C, Edwards v. Newport News Shipbuilding, Inc., issued August 31, 1992, 16VAC5-80-20 I

Commission Decision 42406-C, Singleton v. Wilds, issued July 8, 1993, 16VAC5-80-20 I

Commission Decision 33733-C, Gonzalez v. Thornhill, issued June 22, 1990, 16VAC5-80-30 A 1

Workforce Investment Act Guidance Documents:

Virginia's Negotiated Levels of Performance

Virginia's Unified WIA Plan, revised according to USDOL comments, and re-submitted on 5/30/200

Index to Unified Plan Revisions; 5/30/2000

Virginia's Abbreviated Transition Plan for Youth Activities

99-1 Designation of Local Workforce Investment Areas

99-2 Establishment of Local Workforce Investment Board

00-1 Local Workforce Investment Board Focus, Staffing and Service Restrictions

00-2 Youth Councils Under Title I of the Workforce Investment Act

00-3 Public Participation and Collaboration in the Development and Implementation of the Commonwealth's Workforce Investment System

00-4 One Stop Service Delivery System

00-5 Youth Programs Under Title I of the Workforce Investment Act

00-6 Universal Access, Adult Eligibility and Priority of Services

00-7 Certification Process for WIA Training Providers

00-8 Virginia's Training Voucher System Under WIA

00-9 One Stop Chartering Process

00-10 Equal Opportunity Policy

00-11 Continuous Improvement, Incentives and Sanctions for the WIA

00-12 Assessment Services for Adult, Dislocated Workers and Youth Programs

01-01 WIA Methods of Administration, 29 CFR Part 37

01-02 Discrimination Policy

01-03 National Emergency Grant

01-04 Process for Additional Funding of Dislocated Worker Activities

02-01 Processing Grievances and Complaints

02-02 Recaptured Workforce Investment Act Title I Local Formula Funds

02-04 Existing Worker Strategy VWC Policy

03-01 Work first

03-02 Core Services

03-03 Priority of Service

05-01 Continuous Improvement

05-02 WIA Incentives

05-03 Sanctions

05-04 Use of WIA Local Formula Funds for Economic Development

Virginia Workforce Training Oversight Assessment Guide

PY03 Local Plan Guidance

PY2001-PY2003 Local Planning Guidance, as approved by the Virginia Workforce Council

Virginia Memorandum of Understanding Guide

FGM #00-01 Consumer Reports System

FGM # 00-02 Implementation of Interim Data Collection and Reporting System

FGM #01-01 Follow-up Services

FGM #01-02 Employed Worker Response

FGM #01-03 Memoranda of Understanding Guidelines

FGM #01-04 Local WIA Program Policy Implementation

FGM #02-01 FGM Board Staff Costs

FGM #02-02 Clarification of the Term "School Dropout"

FGM #02-03 Carrying Over WIA Funds

FGM #02-04 Local Area WIA Funds Transfer Procedures

FGM #02-05 Sanctions for Unacceptable Performance

FGM #02-06 2002 Poverty and 70% Lower Living Standard Income Levels

FGM #02-07 Definition of Family

FGM #02-08 Definition of Family Income

FGM #02-09 LWIB Recertification

FGM #03-01 Credentials and Certifications

FGM #03-02 Training Special Populations

FGM #03-03 Registration and Exit

FGM #03-04 Supplemental Data

FGM #03-05 Timely Data Entry - Rescinded

FGM #03-06 2003 Poverty and 70% Lower Living Standard Income Levels Rescinded

FGM #04-01 2004 Poverty and 70% Lower Living Standard Income Levels Rescinded

FGM #05-01 Compliance Review CAP Guidance

FGM #05-02 Corrective Action Plans

FGM #05-03 Youth Work Experience

FGM #05-04 Timely Data Entry

FGM #05-05, Expenses Prohibited Under WIA

FGM #05-06, Program Income

FGM #05-07, 2005 Poverty and 70% Lower Living Standard Income Levels

FGM #05-08, Individual Training Accounts For Out-of-School and/or Older Youth

FGM #05-09, Local Area Incumbent Worker Training Service Provisions

FGM #05-10, 2006 Poverty and 70% Lower Living Standard Income Levels

FGM #05-11, Credentials and Certifications

FGM #05-12, WIA Program Participation and Performance Measures

FGM #05-13, Program Exit

FGM #05-14, Timely Data Entry

Q&A DOL WIA Transition and Implementation Issues

Q&A WIA Local Roles and Responsibilities

Q&A WIA Title I Funding to Localities in Virginia

Q&A Transition to a One Stop System in Virginia

Q&A Youth and Summer Program 2000 Guidance

Q&A Transition to WIA

Q&A WIA Overview for Virginia

DEPARTMENT OF EMPLOYMENT DISPUTE RESOLUTION

Copies of the following documents may be viewed during regular workdays from 8:30 a.m. until 4:30 p.m. at the Department of Employment Dispute Resolution (EDR), Main Street Centre, 600 E. Main Street, Suite 301, Richmond, VA 23219. A single copy may be obtained free of charge by contacting Doris Harris-Price at the same address, telephone (804) 786-7994, toll free (888) 232-3842, FAX (804) 786-0100 or email administrator@edr.virginia.gov. EDR reserves the right to charge a reasonable fee for multiple copies. All documents are posted on EDR's website at www.edr.virginia.gov. EDR does not charge for the downloading of these documents.

Questions regarding interpretation or implementation of the documents may be directed to Claudia T. Farr, Director, Department of Employment Dispute Resolution, Main Street Centre, 600 E. Main Street, Suite 301, Richmond, VA 23219, telephone (804) 786-7994, toll free (888) 232-3842, FAX (804) 786-0100 or email administrator@edr.virginia.gov.

Guidance Documents:

Grievance Procedure Manual, revised August 30, 2004, §§ 2.2-1000 et seq. and 2.2-3000 et seq.

Rules for Conducting Grievance Hearings, revised August 30, 2004, §§ 2.2-1000 et seq. and 2.2-3000 et seq.

Frequently Asked Grievance Questions, October 24, 2006

Mediation Guidelines, revised October 18, 2002, §§ 2.2-1000 et seq. and 2.2-3000 et seq.

Note: EDR publishes fact-specific grievance rulings and hearing decisions on EDR's website at http://www.edr.virginia.gov. EDR does not charge for the downloading of rulings or decisions.

DEPARTMENT OF ENVIRONMENTAL QUALITY

The Department of Environmental Quality has numerous documents in use which guide staff in the implementation of the regulations adopted by the three boards: State Air Pollution Control Board, Virginia Waste Management Board and State Water Control Board. In accordance with state law, the department will publish an annual list of guidance documents.

The list which follows contains documents prepared by the department. It does not include documents which merely restate regulatory provisions in a different format such as checklists or boilerplates, nor does it include guidance documents developed by other federal and state agencies.

The majority of the guidance documents are available, at no charge, on the Virginia Regulatory Town Hall website: www.townhall.virginia.gov.

Requests for copies of those documents not available electronically on the Town Hall or copies of any of the documents listed are considered a request for information under the Freedom of Information Act. There is a charge for copies. Unless a cost is specifically listed, the charge will be based on the department's FOIA Policy.

Requests for copies or questions regarding interpretation of Waste Division Guidance should be directed to: Central Office Waste Division, 629 E. Main Street, P.O. Box 1105, Richmond, VA 23218, telephone (804) 629-4147.

Requests for copies or questions regarding interpretation of the FOIA Policy should be directed to: Central Office FOIA Officer, 629 E. Main Street, P.O. Box 1105, Richmond, VA 23218, telephone (804) 629-4035.

Requests for copies or questions regarding interpretation of the Litter Prevention and Recycling documents should be directed to: Coordinator, Litter Control and Recycling, Department of Environmental Quality, 629 E. Main Street, P.O. Box 1105, Richmond, VA 23218, telephone (804) 698-4003.

Requests for copies or questions regarding interpretation of any of the other guidance documents should be directed to the appropriate regional office:

Southwest Regional Office, 355 Deadmore Street, P.O. Box 1688, Abingdon, VA 24210, telephone (276) 676-4800.

Valley Regional Office, 4411 Early Road, P.O. Box 3000, Harrisonburg, VA 22801, telephone (540) 574-7800.

Piedmont Regional Office, 4949 A Cox Road, Glen Allen, VA 23060, telephone (804) 527-5020.

Blue Ridge Regional Office, 3019 Peters Creek Road, Roanoke, VA 24019, telephone (540) 562-6700.

Tidewater Regional Office, 5636 Southern Boulevard, Virginia Beach, VA 23462, telephone (757) 518-2000.

Northern Regional Office, 13901 Crown Court, Woodbridge, VA 22193, telephone (703) 583-3800.

Blue Ridge Regional Office, 7705 Timberlake Road, Lynchburg, VA 24502 (434) 582-5120.

Copies may also be requested by writing to: FOIA Officer, Department of Environmental Quality, P.O. Box 1105, Richmond, VA 23218.

Guidance Documents:

[EGM No. 2-2007] Department of Environmental Quality Formal Hearing Procedures (Enforcement Guidance Memorandum No. 2-2006

Air Pollution Control Board

Guidance Documents:

Process for Early Dispute Resolution of Notices of Alleged Violation and Notices of Deficiency

Regulatory Guidance Development

Vegetative Waste Burning at Closed Landfills

Virginia Freedom of Information Act Compliance - Agency Policy Statement No. 9-2005

[APG-100] Air Permitting Guidelines, New and Modified Sources

[APG-101] Interim Guidance, Shell Buildings

[APG-102] Public Participation Requirements prior to issuing any permit for the construction of a new major stationary source or major modification to an existing source pursuant to Section 10.1-1307.01 (Localities Particularly Affected) (Memo No. 99-1004)

[APG-103] Guidance on Permit Applicability - PM and PM-10 Sources (Memo No. 01-1002)

[APG-104] Confidentiality Policy (Memo No. 02-1002)

[APG-105] Procedures for Shutting Down Sources (Memo No. 03-1006)

[APG-105A] Comments Received for the Procedures for Shutting Down Sources

[APG-106] Nitrogen Oxides Emissions during Fuel Transfers for GE Frame 7FA Turbines (Memo No. 03-1009)

[APG-150] Air Permit Application Fee Guidance (Memo No. 05-1001)

[APG-200] New Title V Procedures Manual (Memo No. 99-1002)

[APG-200A] Title V Air Permits Guidance Manual

[APG-201] Implementation of Exclusionary General Permit Regulation (Memo No. 90-1002)

[APG-202] EPA's White Papers on Title V Operating Permit Program (Memo No. 97-1004)

[APG-203] Utilization of the Wood Furniture Manufacturing Title V Permit Boilerplate (Memo No. 98-1001)

[APG-204] Common Control Determinations for Title V Permit Applicability (Memo No. 98-1002)

[APG-205] Chapter 9, CAM Guidance (Memo No. 01-1001)

[APG-206] Existing Source Startup, Shutdown, and Malfunction Opacity Exclusion for Title V Permits

[APG-207] Chapter 10 Procedure for State Only Changes (Memo No. 02-1003)

[APG-208] Chapter 11, Procedure for Changing a Facility from a Major Title V Facility to a Synthetic Minor Facility (Memo No. 02-1004)

[APG-209] Title V Permit Changes

[APG-210] Title V Boilerplate Changes

[APG-211] Chapter 12, Procedures for Renewal of Federal Operating Permits (Memo No. 03-1003)

[APG-212] Title V Template Changes: Titles and Language Update

[APG-213] Sample MACT Place Holder Conditions

[APG-214] T5 NSR Conflicts

[APG-215] Title V Boilerplate Style Update

[APG-250] Permit Writer's Guide to Acid Rain Permitting (Memo No. 03-1002)

[APG-251] Title V Acid Rain Permit Conversion and Boilerplate (Memo No. 02-1007)

[APG-252] Title V Acid Rain Permits, September 20, 2002

[APG-301] Memorandum of understanding between Shenandoah National Park and Commonwealth of Virginia regarding PSD permitting issues

[APG-302] Memorandum of understanding between Jefferson National Forest and Commonwealth of Virginia Regarding PSD Permitting Issues

[APG-303] PSD Definitions

[APG-304] Interpretation of "Designed to Accommodate" in the New Source Review Definition of "Modification"

[APG-305] Incidental CO Emission Increases from Utility NOx Control Efforts

[APG-306] Relocation of Portable Non-diesel Engines

[APG-307] Interim Implementation of New Source Review for PM2.5

[APG-350] New Source Review Permits Program Manual

[APG-350A] Article 6 - Minor New Source Review Permit Program Manual, Draft

[APG-351] Guidance on Confidential Information and Responding to FOIA Requests for Air Permitting Records, New Source Review Manual (Memo No. 03-1005)

[APG-352] Permit and BACT Applicability under Chapter 80 Article 6 Permitting (Memo. No. 03-1004)

[APG-353] Alternative Fuel Permitting

[APG-400] Promulgation of State Operating Permits Manual (Memo No. 99-1006)

[APG-400A] State Operation Permits Manual

[APG-450] Primary Authority for Implementation and Enforcement of 40 CFR Part 63 Standards in Virginia (Memo No. 98-1003)

[APG-451] Incorporating State Toxics Requirements in Title V Permits (Memo No. 00-1001)

[APG-452] Section 112(g) Implementation Guidance (Policy No. 99-1007)

[APG-453] Implementation Guidance for Incorporating State Toxics Requirements in Air Permits (Memo No. 02-1001)

[APG-454] Policy for Formaldehyde Emission Estimates

[APG-455] EPA Guidance on Case-by-Case MACT for POTWs (Memo No. 97-1003)

[APG-456] Regulation of Federal HAPs Under the State Toxics Program and State NSR Programs

[APG-500] Nitrogen Oxides Budget Trading Program State Implementation Plan - Permit Application (Memo No. 02-1006)

[APG-501] Permit Writer's Guide to the NOx Budget Trading Program (Memo No. 03-1001)

[APG-551] Procedures for Permitting and other Activities Associated with Coal Processing Plants (ADP Statement No. 2-96)

[APG-552] Evaluation and Air Permitting Requirements for Landfills in Virginia (ADP Statement No. 1-96)

[APG-553] Promulgation of Municipal Solid Waste Landfill Procedures and Boilerplate Permits (Memo No. 99-1005)

[APG-553A] Municipal Solid Waste Landfill Procedures and Boilerplate Permits

[APG-554] Permitting and Compliance Issues for Non-road Internal Combustion Engines

[APG-554A] Internal Combustion Engine

[APG-555] Boilerplate and Procedures for Poultry Incinerator Permits (Memo No. 02-1005)

[APG-556] Exemption for Poultry Incinerators (Memo No. 03-1008)

[APG-557] Incinerator Procedure for Writing New and Modified Permits

[APG-558] Stone Processing Operations

[APG-559] Coal Preparation Procedure for Writing New and Modified Permits

[APG-560] Wood Fired Boiler Procedure for Writing New and Modified Permits

[APG-561] Residual Oil Procedure for Writing New and Modified Permits for Boilers

[APG-562] Natural Gas and Distillate Oil Procedure for Writing New and Modified Permits for Boilers

[APG-563] Wood Coating Procedure for Writing New and Modified Permits

[APG-564] Wood Working Procedure for Writing New and Modified Permits

[APG-565] Concrete Plant Procedure for Writing New and Modified Permits

[APG-566] Asphalt Plant Procedure for Writing New and Modified Permits

[APG-567] Miscellaneous Coatings Procedure for Writing New and Modified Permits

[APG-568] Printing Procedure for Writing New and Modified Permits

[APG-569] Guidance to Implement and Enforce Non-delegated Federal Regulations

[AQP-01] Procedures for Testing Facilities Subject to Emission Standards for Volatile Organic Compounds

[AQP-02] Procedures for Determining Compliance with Volatile Organic Compound Emission Standards Covering Surface Coating Operations

[AQP-03] Procedures for the Measurement of Capture Efficiency for Determining Compliance with Volatile Organic Compound Emission Standards Covering Surface Coating Operations and Graphic Arts Printing Processes

[AQP-04] Procedures for Maintaining Records for Surface Coating Operations and Graphic Arts Printing Processes

[AQP-08] Procedures for Preparing and Submitting Emission Statements for Stationary Sources

[AQP-09] Procedures for Implementation of Regulations Covering Stage II Vapor Recovery Systems for Gasoline Dispensing Facilities

[AQP-11] Implementation of the Prevention of Significant Deterioration (PSD) of Air Quality Program

[AQP-12] Factors to be Considered in Determining the Suitability of a Proposed Facility to Locate at a Particular Site

[AQP-14] Control Technology Requirements for Emissions of NOx from Electric Generating Combined Cycle Turbines

[AQP-15] Public Comments at State Air Pollution Control Board Meetings

[ASOP-01] Complaints

[ASOP-02] Inspections

[ASOP-03] Visible Emissions Evaluations

[ASOP-04] CEM Audit Evaluation

[ASOP-05] Gasoline Delivery Tank Operation, Testing and Certification

[ASOP-06] Title V Report/Certification Evaluations

[ASOP-07] VOC Testing

[ASOP-08] Particulate Testing: Role of Agency Observer

[ASOP-09] VOC Sampling and Analysis

[ASOP-10] Review of CEM Reports

[ASOP-11] The NOx Trading Program

[ASOP-13] Tax Certifications

[ASOP-17] Compliance Assistance

[EGM] Enforcement Manual

[EGM 1-2005 Rev. 1] Notices of Alleged Violation (NOAVs): Formats and Processes for Warning Letters and Notices of Violation - Rev. 1

[EGM 2-2006 Rev. 2] Civil Charges and Civil Penalties in Administrative Actions - Rev. 2

[EGM No. 1-2006] Voluntary Environmental Assessments (Enforcement Guidance Memorandum No. 1-2006)

[EGM No. 3-2006] Supplemental Environmental Projects (SEPs) - Enforcement Guidance Memorandum No. 3-2006

[GM00-2016] Chain of Custody Policy and Procedures - Amendment 1

[MSOP-01] Professional Responsibilities and Conduct of Mobile Source Operations Staff

[MSOP-02] Field Activity Procedures

[MSOP-03] Station/Facility Permitting/Certification and Renewal Procedures

[MSOP-04] Complaint Procedures and Investigations

[MSOP-05] Procedures for Operating State Vehicles

[MSOP-06] Data Disk Procedures and Vehicle Inspection Report Voiding Process

[MSOP-07] Vehicle Emissions Inspection Station Recognition Program

[MSOP-08] Exemption of Non-Conforming Vehicles

[MSOP-09] Special "Covert" Inspection Procedures

[MSOP-10] Kit-Car Vehicles

[MSOP-11] Emissions Inspection Deferral Request

[MSOP-12] Remote Visual Observation Inspection Procedures

[MSOP-13] Enforcement Procedures and Schedule of Penalties

[SBAP-01] Small Business Assistance Program Modification Procedures for Modification of Work Practices, Technical Methods or Time Frame

[SBAP-02] Guide to Compliance Requirements for Dry Cleaners

[SBAP-03] Fact Sheet - Wood Furniture Operations

[SBAP-04] Fact Sheet - Lithographic Printing Processes

[SBAP-05] Fact Sheet - Flexographic, Rotogravure, and Publication Rotogravure Printing Lines

[SBAP-06] Fact Sheet - Small Business Assistance Program

Citizen Nomination of State Surface Waters for Inclusion in Annual Water Quality Monitoring Plan in Accordance With § 62.1-44.19:5.F of the Code of Virginia

FY2008 Virginia Coastal Resources Management Program Grant Proposal Guidance

Litter Prevention and Recycling Grant Programs

Planning District Commission Technical Assistance Grant Minimum Standards

Procedure for Environmental Impact Review

Process for Early Dispute Resolution of Notices of Alleged Violation and Notices of Deficiency

Regulatory Guidance Development

Virginia Freedom of Information Act Compliance - Agency Policy Statement No. 9-2005

Virginia Litter and Recycling Educational Projects

[EGM] Enforcement Manual

[EGM No. 1-2006] Voluntary Environmental Assessments (Enforcement Guidance Memorandum No. 1-2006)

[EGM No. 3-2006] Supplemental Environmental Projects (SEPs) - Enforcement Guidance Memorandum No. 3-2006

[GM00-2016] Chain of Custody Policy and Procedures - Amendment 1

State Water Control Board

Guidance Documents:

Procedural Guidlines for Virginia's Wastewater Revolving Loan Fund

Procedure for Uncontested Termination of Ground Water Withdrawal Permits and Special Exceptions

Process for Early Dispute Resolution of Notices of Alleged Violation and Notices of Deficiency

Public Comment at State Water Control Board Meetings

Regulatory Guidance Development

Virginia Agricultural BMP Loan Program Guidelines

Virginia Brownfield Remediation Loan Program Guidelines

Virginia Freedom of Information Act Compliance - Agency Policy Statement No. 9-2005

Virginia Land Conservation Loan Program Guidelines

Virginia Wastewater Revolving Loan Fund Program Design Manual

Virginia Water Quality Improvement Fund - Guidelines

[00-2003] Wetland Compensation Ratios

[00-2004] Reimbursement Guidance Manual - 3rd Edition

[00-2006] Spiking Requirements for Metals Analysis

[00-2008] Notification of Acceptance for Coverage by a General Permit

[00-2010] Protocol for DEQ Action in the Event Unpermitted Discharges are Identified

[00-2011] Guidance on Preparing VPDES Permit Limits based on Water Quality Standards for Toxics

[00-2011] QL Related Update to Guidance Memo 00-2011 - Amendment 4 (1-3 no longer effective))

[00-2012] Toxics Management Program Implementation

[00-2013] Quality Assurance Project Plan for the Alternate Water Supply Program

[00-2014] Quality Assurance Project Plan for the State Lead Program

[00-2015] Implementation Guidance for July 2000 Revisions to the VPDES Permit Regulation

[00-2018] Implementation of the VPA General Permit Regulation for Poultry Waste Management

[01-2001] Use of USGS 1980 Hydrologic Unit Map of the US to Determine Appropriate Hydrologic Unit Code for Compensatory Mitigation using Mitigation Bank Credits

[01-2002] Implementation Guidance for Financial Assurance Regulation

[01-2003] Standard Operating Procedures for Clean Metals Sampling - Amendment 1

[01-2005] Interim Guidance for Spray Irrigation and Reuse of Wastewater

[01-2007] Implementation Guidance for Decembeer 2000 Revisions to the VPDES Permit Regulation

[01-2008] Numbering of Outfalls for VPDES Permits

[01-2011] Monitoring Toxic Trace Metals in Surface Waters

[01-2012] Siting of Storm Water BMPs in Surface Waters and the Application of Temperature Standard to Impoundments

[01-2013] Checklists for Wastewater Laboratory Inspections

[01-2013] Checklists for Wastewater Laboratory Inspections - Amendment #3

[01-2013] Checklists for Wastewater Laboratory Instpections - Amendment 2

[01-2017] DEQ Staff Biosecurity Procedures and Response to Suspected and/or Confirmed Outbreak of Foot & Mouth Disease

[01-2020] Implementation of Amendments to the VPDES Permit Regulation and General VPDES Permit for Domestic Sewage Discharges of Less Than or Equal to 1,000 GPD - Local Government Ordinance Form

[01-2021] Virginia Department of Transportation Interagency Transfer Process for Permit Application Fees

[01-2024] Storage Tank Program Technical Manual, Third Edition

[01-2025] Petroleum Storage Tank Compliance Manual

[02-2001] Confined Animal Feeding Operation (CAFO) Inspection Checklist

[02-2002] Fish Kill Guidance Manual Second Edition

[02-2004] Targeted Lake and Reservoir Monitoring

[02-2006] VPDES-VPA Inspection Strategy

[02-2008] Authorization of Remediation Equipment for Reimbursement Using Lease Versus Purchase Analysis

[02-2010] Water Compliance Auditing Manual

[02-2012] Determination of Service Areas for Compensatory Mitigation Banks

[02-2013] Evaluation of Vapor Monitoring Data for Petroleum Storage Tank Release Detection

[02-2015] Repeal of the Sewerage Regulations and VDH's Adoption of Sewage Collection and Treatment Regulations

[02-2016] Issuance of Virginia Water Protetion Permits for Surface Water Impacts in the Potomac River

[02-2018] Revision to Petroleum Clean-up AAF Verification Procedures

[02-2019] Virginia Petroleum Storage Tank Fund Reimbursement Guidance Manual, Volume II, 5th Edition

[02-2020] MTBE Corrective Action Requirements

[03-2001] Reporting Operator Misconduct or Convictions

[03-2004] Managing Water Monitoring Programs While Under Reduced Resources

[03-2006] Permitting ISTEA Exempted Municipally Owned Industrial Activity Storm Water Discharges

[03-2007] Implementation of bacteria standards in VPDES Permits

[10-2002] Underground Storage Tank Financial Responsibility: Frequently Asked Questions

[90-011] Interpretation of Nutrient Policy

[90-016] Use of State Model by Consultants

[91-004] Permits/Certificates Approved at Board Meetings

[91-006] Purchase of Sample Containers

[91-007] Sample Volumes for Nonmetals Lab

[91-020] Modifications to September 8, 1989 Guidance Memo VPDES Permitting Strategy for Descharges Resulting from UST Remediation Projects and Similar Projects

[91-026] Oil and Grease Analysis Manual

[91-028] Procedure for Assigning Numbers to Permits

[92-005] Pretreatment Program Priorities

[92-006] Authorization to Issue Certifications for Tax Exemptions

[92-006] Authorization to Issue Certifications for Tax Exemptions for Underground Storage Tanks - Addendum #5

[92-013] Reporting of BOD5 Results for VPDES Monitoring

[92-016] Virginia Pollution Abatement (VPA) Permit Manual

[92-018] Virginia Pollution Abatement (VPA) Permit Program

[93-007] Virginia Pollution Abatement (VPA) Manual Update-New PAN Uptake Tables

[93-008] DEQ Water Division Water Purification Systems Contaminants

[93-023] Procedures for Processing VPA Permits for the Food Processing Category

[94-003] Classification of Effluent/Water Quality Limiting Segments and Relationship with Antidegradation Tiers

[94-012] Calcium Carbonate Equivalence Testing Requirements

[94-014] Implementation of the VPA General Permit for Confined Animal Feeding Operations

[94-017] VPA Farm Fertilizer and Chemical Dealerships

[95-002] VPA Land Application of Water Treatment Plant Residuals

[95-006] Updated Technical Criteria for VPA Industrial Land Application Program

[95-008] General Permits

[95-009] Nutrient Management Plans for Activities Covered Under the VPA General Permit for Confined Animal Feeding Operations

[95-010] VPA Permit Application Forms Revision

[96-001] Storm Water Permitting

[96-002] OandG/TPH Limites for Certain Effluents

[96-009] Obtaining Dissolved Metals Data

[96-009] Obtaining Dissolved Metals Data - Amendment 1

[96-009] Obtaining Dissolved Metals Data - Amendment 2

[97-001] VPDES Toxic Management Program

[97-002] Holding Time Requirements

[97-2003] Standard Operating Procedure for the Electronic File Transfer of Data Sets from the National Computing Center STORET Database to a PC

[98-2005] Reduced Monitoring

[98-2007] Evaluation of Calibration Curve Linearity

[98-2010] VPDES Permit and VPA Permit Ground Water Monitoring Plans

[98-2011] Inspection Checklists for Analyses of Mercury by Cold Vapor and Metals

[99-2003] Use of Method 1664 for Total Petroleum Hydrocarbons (TPH) Determination in VPDES Permits

[99-2009] Implementation of the VPDES General Permit for Storm Water Discharges Associated with Industrial Activity

[EGM] Enforcement Manual

[EGM 1-2005 Rev. 1] Notices of Alleged Violation (NOAVs): Formats and Processes for Warning Letters and Notices of Violation - Rev. 1

[EGM 2-2006 Rev. 2] Civil Charges and Civil Penalties in Administrative Actions - Rev. 2

[EGM No. 1-2006] Voluntary Environmental Assessments (Enforcement Guidance Memorandum No. 1-2006)

[EGM No. 1-2007] Process for Issuing Administrative Orders to Prevent or Minimize Sanitary Sewer Overflows

[EGM No. 2-2006 A1] Civil Charges and Civil Penalties in Administrative Actions - (Enforcement Guidance Memorandum No. 2-2006, Amendment 1)

[EGM No. 3-2006] Supplemental Environmental Projects (SEPs) - Enforcement Guidance Memorandum No. 3-2006

[GM00-2016] Chain of Custody Policy and Procedures - Amendment 1

[GM01-2013] Checklist for Wastewater Laboratory - Amendment #7

[GM01-2013] Checklists for Wastewater Laboratory Inspections

[GM01-2013] Checklists for Wastewater Laboratory Inspections - Amendment #5

[GM01-2013] Checklists for Wastewater Laboratory Inspections - Amendment #6

[GM01-2013] Checklists for Wastewater Laboratory Inspections - Amendment 4A

[GM01-2024] Clarification of Statistical Inventory Reconciliation Release Detection Guidance for Underground Storage Tanks - Amendment 1

[GM02-2010] Water Compliance Auditing Manual Amendment 1- Revisions to Section I “Spills” and Appendix 1“Point Assessment Criteria”

[GM03-2003] Interpretation for Water Monitoring of GM00-2016 - Chain of Custody Policy and Procedures - Amendment 1

[GM03-2012] HSPF Model Calibration and Verification for Bacteria TMDLs

[GM03-2013] Method for Calculating E. Coli TMDLs based on Fecal Colifiorm Monitoring

[GM03-2014] Reporting of Data Generated During Approved Training Programs

[GM03-2015] Method for Representing WLAs in Bacteria TMDLs

[GM04-2003] Certification of Operator Requirements

[GM04-2004] Permit Reviews and Issuance for VWP Applications Involving Water Withdrawal and Minimum In-Stream Flows

[GM04-2005] Water Quality Monitoring Consolidated Guidance Memorandum - Amendment #2

[GM04-2005-Am1] Water Quality Monitoring Consolidated Guidance Memorandum - Amendment 1

[GM04-2007] Avoidance and Minimization of Impacts to Surface Waters

[GM04-2009] Guidance on Wetlands Created During Mining Operations

[GM04-2010] Public Participation Procedures for Water Quality Management Planning

[GM04-2011] Implementation of the VPDES General Permit Regulation for Nonmetallic Mineral Mining Facilities - 2004 Reissuance

[GM04-2012] Coordination of Water Permit Programs with the Dept. of Health

[GM04-2013] VPDES Manual - June 2004

[GM04-2014] Procedures-Project Evaluation & Processing of Plans & Specs for Sewage Collection Systems and Treatment Works

[GM04-2015] Local Review Program

[GM04-2018] Requirements for VWPP to Impact Wetlands within Storm Water Best Management Practices

[GM04-2019] Revised Commercial Laboratory Inspection Procedures

[GM04-2021] Guidance for Exceptional State Waters Designations in Antidegradation Policy Section of WQS Regulation

[GM04-2023] 2004 Joint Permit Application Form for Virginia Water Protection Permits

[GM05-2001] Final 316(b) Phase II Rule Implementation

[GM05-2002] Procedure for Terminating Uncontested Permits

[GM05-2003] Revisions to the Virginia Water Protection Permit General Permits

[GM05-2004] EPA Review of VPDES Permits for 2005

[GM05--2005] Procedures-Closure or abandonment of Lagoon or Sewage Treatment Works

[GM05-2006] Virginia Petroleum Storage Tank Fund Third Party Disbursement Guidelines

[GM05-2007] Pollution Response Program (PREP) Manual

[GM05-2008] Determining Eligibility and Issuance of the VPA General Permit Regulation for Animal Feeding Operations

[GM05-2010] CEDS Data Entry Rules

[GM05-2011] TMDL Modifications in Response to New or Expanding Discharges

[GM05-2012] Coordination of Permitting Requirements for Wetlands and the Siting of Solid Waste Landfills

[GM05-2013] Duty to Apply for VPDES CAFO Permit in Lieu of 2005 U.S. 2nd Circuit Court of Appeals Decision

[GM05-2014] Modifications to the VPA General Permit Regulation for Poultry Waste Management

[GM05-2015] EPA Brownfields Grant Eligibility Review for Petroleum Contaminated Sites

[GM05-2016] Lender Liability Exemption Guidelines

[GM06-2001] Implementation of the 2006 Reissuance of the VPDES General Permit Regulation for Seafood Processing Facilities - VAG52

[GM06-2002] Implementation of the VPDES General Permit for Coin Operated Laundries VAG72

[GM06-2003] Implementation Guidance for Reissuance of the General VPDES Permit for Domestic Sewage Discharges of Less Than or Equal to 1,000 Gallons Per Day

[GM06-2004] Geographical Information System (GIS) Data Plotting Procedure

[GM06-2005] Biosecurity Procedures for Poultry Farm Visits

[GM06-2006] Guidelines for Underground Storage Tank Cathodic Protection Evaluation

[GM06-2007] Definition of Aboveground Storage Tanks for the Purpose of Eligibility for Va. Petroleum Storage Tank Reimbursement

[GM06-2008] Local Government Certification for New VPDES Permitted Landfills

[GM06-2009] Review and Approval of Operation and Maintenance Manuals for Municipal Sewage Treatment Works

[GM06-2010] Guidelines for DEQ Review and Approval of Biological Monitoring QAPPs Submitted by Non-DEQ Sources

[GM06-2011] Water Permit Fee Program Procedures

[GM06-2012-Amd #1] Review Procedures for WQIF Grant Applications and Agreement Negotiations

[GM06-2013] Implementation of the Reissued VPDES General Permit for Car Wash Facilities (VAG75)

[GM06-2014] Revisions to the Virginia Water Protection General Permits 9 VAC25-660, 9VAC25- 670, 9VAC25-680, 9VAC25-690 (Effective August 1, 2006)

[GM06-2015] VWP Permit Program Staff Manual

[GM06-2016] Significant Figures for Discharge Monitoring Reports

[GM06-2016] Significant Figures for Discharge Monitoring Reports - Amendment #1

[GM07-2001] Virginia Petroleum Storage Tank Fund Reimbursement Guidance Manual, Volume III, Application Process: For Work Authorized On Or After March 1, 2007

[GM07-2002] The Virginia Petroleum Storage Tank Fund Reimbursement Guidance Manual, Volume IV, 007 UCR Schedules: For Work Authorized On Or After March 1, 2007;

[GM07-2003] The Virginia Petroleum Storage Tank Fund Reimbursement Guidance Manual, Volume V, Reconsideration Procedures Applicable to initial Reimbursement Decisions issued after March 1, 2007

[GM07-2004] Investigation and Characterization of Discharges from Heating Oil Tanks

[GM07-2005] Authorization to Issue Certification for Tax Exemptions of Stormwater Management - Amendment 1

[GM07-2006] TANK REGISTRATION DATABASE OPERATIONS

[GM07-2007] Threatened and Endangered Species Screening for VPDES Permits

[GM07-2008] Permitting Considerations for Facilities in the Chesapeake Bay Watershed - Amendment 2

[GM07-2009] VPDES Permit Applications for Discharges in Shellfish Growing Areas

[GM07-2010] 2008 Water Quality Assessment Guidance Manual

[GM07-2011] Issuing a Certificate to Construct from a Final Engineering Report

[GM07-2012] Assigning Operator License Classes

[GM07-2013] CEDS DMR Data Entry Rules

[GM08-2001] Processing of Priority Permits, Administrative Continuance of Expired Permits and Permitting

[GM08-2002] Surface Water Impacts at Solid Waste Landfills

[GM08-2003] Procedure for Designation of Vessel No Discharge Zones

[GM08-2004] Regulation of Ditches under the Virginia Water Protection Permit Program

[GM08-2005] Implementation Guidance for Reissuance of VPDES General Permit VAG25 - VPDES General Permit for Cooling Water Discharges

[GM08-2006] Implementation Guidance for Reissuance of VPDES General Permit VAG83 - VPDES General Permit Regulation for Discharges From Petroleum Contaminated Sites, Groundwater Remediation and Hydrostatic Tests

[GM08-2007] Issuance of Biosolids Use Permits under the Virginia Pollution Abatement Permit System

[GM08-2008] Investigating and Coordinating Complaints Related to Discharges of Sediment from Construction Sites

[GM08-2009] Use of Preservation for Compensatory Mitigation in VWP Permits

[GM08-2010] Implementation Guidance for Reissuance of the General VPDES Permit for Concrete Products Facilities VAG11

[GM08-2011] Permitting Dam Maintenance Activities in Surface Waters

[GM08-2012] Farm Pond or Impoundment and Stock Pond or Impoundment Exemption from Virginia Water Protection Program Requirements

[GM99-2006] Storage Tank Program Quality Management Plan - Amendment 1

[GM99-2007] Implementation Guidance for Reissued VPDES General Permit VAG84, Nonmetallic Mineral Mining

[GMWRD06-100] Ground Water Withdrawal Permit Procedures Manual

[WQS-1] Water Quality Standards Interpretation - New Standards (1992)

[WQS-2] Water Quality Standards Interpretation of Biologically Based Flows, Low Flow Application and Mixing Zones

[WQS-3] Water Quality Standards Interpretation of Fecal Coliform Bacteria and Mixing Zones

[WQS-4] Water Quality Standards Interpretation of Cyanide Standard

Virginia Waste Management Board

Guidance Documents:

Process for Early Dispute Resolution of Notices of Alleged Violation and Notices of Deficiency

Public Comments at Virginia Waste Management Board Meetings

Regulatory Guidance Development

Vegetative Waste Burning at Closed Landfills

Virginia Freedom of Information Act Compliance - Agency Policy Statement No. 9-2005

[01-1994] Gas Condensate Recirculation

[01-1995] Policy for Handling Investigation Derived Waste

[01-1997] Discarded Sandblast Grit Policy

[01-1999] Guidance for Determining Eligibility of Sites for the Voluntary Remediation Program

[01-2001] Terminating Sites in the Voluntary Remediation Program

[01-2002(01)] Submission Instruction 01 - Procedural Requirements

[01-2002(02)] Submission Instruction 02 - Module III, IV and V Landfill Design Report

[01-2002(04)] Submission Instruction 04 - Design Plans and Report for Other Storage and Treatment Units

[01-2002(05)] Submission Instruction 05 - Groundwater Monitoring and Sampling and Analysis Plans for New Solid Waste Disposal Facilities

[01-2002(06)] Submission Instruction 06 - Closure and Post Closure Requirements

[01-2002(07)] Submission Instruction 07 - Emergency (Contingency) Plans

[01-2002(08)] Submission Instruction 08 - Operation Manual

[01-2002(09)] Submission Instruction 09 - Requirements for Financial Assurance Mechanisms

[01-2002(11)] Submission Instruction 11 - Groundwater Monitoring Sampling and Analysis Plan for Existing Regulated CDD and Industrial Landfills

[01-2002(12)] Submission Instruction 12 - Groundwater Monitoring Sampling and Analysis Plan for Sanitary Landfills

[01-2002(13)] Submission Instruction 13 - Gas Management and Control System Facilities

[01-2002(14)] Submission Instruction 14 - Groundwater Annual Report

[01-2005] Guidance for Soil Analysis Required for Facilities Treating Petroleum Contaminated Soil Under the Provisions of 9 VAC 20-80-360

[02-1993] Seismic Impact Zone - Part A Requirements

[02-1997] Activities on Closed Landfills

[02-2002] Guidance Document Development

[02-2002(03)] Submission Instruction 03 - Design Plans and Report for Incinerators and Energy Recovery Facilities

[02-2003] Guidance on Procedures for Reporting NPL-Caliber Landfills Progress to EPA

[02-2004] Submission Instruction 19 - Alternate Source Demonstrations

[02-2004] Submission Instruction 21 - Monitored Natural Attenuation

[03-1993] Clarification of Final Cover Designs and Alternate Designs

[03-1994] Bisk Based Closure - (REAMS) Risk Exposure and Analysis Modeling System

[03-1997] Notice of Expansion for Category 2 and Category 3 Facilities

[03-2001] Local Landfill Certification for Non-Captive Industrial Landfills

[03-2002] Guidance for Assessing Groundwater at Voluntary Remediation Sites

[03-2004] Waste Division Review of Environmental Review Reports as Required by NEPA

[03-2005] Siting and Groundwater Monitoring for Landfills and the Vicinity of Wetlands

[04-1993] HELP Model - Leachate generation for tank design

[04-1994] Guidelines for Special Waste Disposal

[04-1994(SPSW-1)] Guidelines for Special Waste Disposal (Form SPSW-1)

[04-1994(SPSW-2)] Guidelines for Special Waste Disposal (Form SPSW-2)

[04-1994(SPSW-3)] Guidelines for Special Waste Disposal(Form SPSW-3)

[04-1996] Addendum to Policy for Handling Investigation Derived Waste

[04-1999] Guidance for Facility Property Boundary Modifications

[04-2003(15)] Submission Instruction 15 - Nature and Extent

[04-2003(16)] Submission Instruction 16 - Assessment of Corrective Measures

[04-2003(17)] Submission Instruction 17 - Corrective Action Plan

[05-1995] Definition of Appropriate Container

[05-1996] Siting Requirements for Hazardous Waste Management Facilities

[05-2001] Certification of Satisfactory Completion of Remediation

[06-1996] Disposal of Sharps

[06-2001] Guidance on the Director's Determination in 10.1-1408.1.D.1 of the Code of Virginia - Permit by Rule Submissions

[06-2003] Brownfields Manual

[07-1996] Closure Documents - Survey Plat Guidance

[07-2003] Permitting Guidance for the 10 Year Permit Review

[08-1993] P. E. Certifications Required for Permit by Rules

[08-2001] Statement Regarding Data to be Incorporated into the Regulations for Solid Waste Management Planning

[09-1993] Thermal Treatment Facility Inspection Guidance

[09-2001] Management of Dredged Material

[09-2003] Submission Instruction 18 - Proposal for Presumptive Remedies

[16-2002] Guidance for Certification of Waste Oil Burning Equipment for the State Income Tax Credit

[17-2002] Solid Waste Financial Assurance Procedures

[18-2002] Hazardous Waste Financial Assurance Procedures

[EE-151] Virginia Waste Tire Program - Waste Tire Certification Instructions

[EE-160] Virginia Waste Tire Program - Standards for Use of Tire Chips in a Residential Septic Drainfield

[EE-166] Virginia Waste Tire Program Utilization of Waste Tire Shred/Chips

[EGM] Enforcement Manual

[EGM 1-2005 Rev. 1] Notices of Alleged Violation (NOAVs): Formats and Processes for Warning Letters and Notices of Violation - Rev. 1

[EGM 2-2006 Rev. 2] Civil Charges and Civil Penalties in Administrative Actions - Rev. 2

[EGM No. 1-2006] Voluntary Environmental Assessments (Enforcement Guidance Memorandum No. 1-2006)

[EGM No. 3-2006] Supplemental Environmental Projects (SEPs) - Enforcement Guidance Memorandum No. 3-2006

[GM00-2016] Chain of Custody Policy and Procedures - Amendment 1

[GM06-2005] Coordination of Permitting Requirements for Wetlands and the Siting of Solid Waste Landfills

[Waste GM01-2007] Post-Closure Care Termination & Submission Instruction No. 20

[Waste GM01-2008] Surface Water Impacts at Solid Waste Landfills

DEPARTMENT OF FIRE PROGRAMS

To obtain copies of the agency’s guidance documents, please contact the Agency's Director of Administration at (804) 371-0220 or toll free at 18664VAFIRE.

Please contact the Agency's Grant and Local Aid Manager, at (804) 371-0220 or toll free at 18664VAFIRE, for interpretive or implementation questions regarding the Virginia Fire Services Board guidance documents.

Please contract the Agency's State Fire Marshal's Office - headquarters office, at (804) 371-0220 or toll free at 18664VAFIRE - for interpretive or implementation questions regarding the issuance of permits.

Copies of the guidance documents can be retrieved, free of charge, via the agency's website, http://www.vafire.com, under the Grants & Local Aid link and the State Fire Marshal's Office link.

Copies of the agency's guidance documents are also available, free of charge, via the Town Hall website.

Copies of the agency’s guidance documents can also be viewed at the VDFP head quarters office, 1005 Technology Park Drive, Glen Allen, VA 20359. Please contact the Agency's Director of Administration, (804) 371-0220 or toll free at 18664VAFIRE, to schedule and appointment to view the guidance documents.

Guidance Documents:

[SFMO - 1] Use of pyrotechnics inside or outdoors on State-owned Property before a proximate audience

[SFMO - 10] Blasters Re-Certification Training Hours & Sources Policy Statement

[SFMO - 2] Application for Emergency or Special Operations Permit to Use Explosives

[SFMO - 3] Application for Annual Permit to Manufacture Explosives

[SFMO - 4] Application for Annual Permit to Sell Explosives

[SFMO - 5] Application for Annual Permit to Store Explosives

[SFMO - 6] Application for Annual Permit to use Explosives

[SFMO - 7] Application for a Background Clearance Card (BCC) Application for Certification of a Blaster

[SFMO - 8] Application to Renew a Background Clearance Card (BCC) Application to renew Certification as a Blaster

[SFMO - 9] Application for the Display of Aerial Fireworks on State-owned Property

Virginia Fire Services Board

Guidance Documents:

Aid-To-Localities Policy

[3220] Burn Building Policy

[3229] Virginia Fire Incident Reporting (VFIRS) Hardware Grant

[3327] Burn Building Project Manual

[3328] Training Min-Grant Policy

DEPARTMENT OF FORESTRY

Copies of the following documents may be viewed during regular work days from 8 a.m. until 4:30 p.m. in the office of the Department of Forestry, 900 Natural Resources Drive, Suite 800, Room 1144, Charlottesville, VA 22903. Copies of the Alternate Management Plans and Reforestation of Timberlands Policy may be obtained free of charge by contacting Dean Cumbia at the same address, telephone (434) 977-6555 or FAX (434) 296-2369.

Questions regarding interpretation or implementation of Alternate Management Plans or Reforestation of Timberland Policy may be directed to Dean Cumbia, Department of Forestry, 900 Natural Resources Drive, Suite 800, Room 2108, Charlottesville, VA 22903, telephone (434) 977-6555 or FAX (434) 296-2369.

Copies of the Water Quality Enforcement documents may be viewed during regular work days from 8 a.m. until 4:30 p.m. in the Office of the Department of Forestry, 900 Natural Resources Drive, Suite 800, Room 2108, Charlottesville, VA 22903. Copies may be obtained free of charge by contacting Brenda Taylor at the same address, telephone (434) 977-6555 or FAX (434) 977-7749.

Questions regarding interpretation or implementation of Water Quality Enforcement documents may be directed to Matt Poirot, Department of Forestry, 900 Natural Resources Drive, Suite 800, Charlottesville, VA 22903, telephone (434) 977-6555 or FAX (434) 296-2369 or email matt.poirot@dof.virginia.gov.

Guidance Documents:

2874, Procedure, Alternate Management Plans, (AMP) Form 3.74A, 09/30/2004

2875, Procedure, Reforestation of Timberlands, Policy, 05/01/2003

2876, Procedure, Water Quality Enforcement, 04/04/2004

BOARD OF FUNERAL DIRECTORS AND EMBALMERS

Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Richmond, VA 23233. Copies may also be downloaded from the board’s webpage at www.dhp.virginia.gov or the Regulatory Townhall at www.townhall.virginia.gov or requested by email at fanbd@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Lisa R. Hahn, Executive Director of the Board, at the address above or by telephone at (804) 367-4479. Copies are free of charge.

Guidance Documents:

65-1, Guidance on time credit for continuing education, adopted June 5, 2007

65-5, Reciprocal agreement with the District of Columbia Board of Funeral Directors, adopted  December 7, 1995

65-7, Memorandum of Understanding with the Virginia Department of Agriculture and Consumer Services, May 11, 1998

65-8, Board opinion on casket stores in the Commonwealth of Virginia, revised June 3, 2008

65-9, Memorandum of Understanding Between the Cemetery Board of the Department of Professional and Occupational Regulation and the Board of Funeral Directors and Embalmers of the Department of Health Professions, April 2, 1999

65-10, By-Laws of the Board, adopted March 8, 2000, revised June 3, 2008

65-11, Inspection Guidance Document, adopted December 7, 2004, revised June 3, 2008

65-12, Board action on Confidential Consent Agreements, adopted March 9, 2004

65-13, Guidance for Conduct of an Informal Conference by an Agency Subordinate, adopted December 8, 2004

65-14, Sanction Reference Manual, adopted March 13, 2007

DEPARTMENT OF GAME AND INLAND FISHERIES

Copies of the following guidance documents may be viewed during regular work days from 9 a.m. until 4 p.m. in the office of the Department of Game and Inland Fisheries, 4010 W. Broad Street, Richmond, VA 23230. Copies of most documents listed below may be obtained at no charge; copies of larger documents may be obtained at cost as provided for under the Virginia Freedom of Information Act. Requests for copies, and questions regarding interpretation or implementation of these documents, may be directed to the Agency Policy Analyst and Regulatory Coordinator, Phil Smith, 4016 West Broad Street, Richmond, VA 23230, telephone (804) 367-1000, or FAX (804) 367-0488.

Guidance Documents:

Administrative - General (revised 2007)

Department of Game and Inland Fisheries Mission Statement, January 1990, § 29.1-103

Department of Game and Inland Fisheries Annual Budget: Fiscal Year 2008 Planned Management Strategic Document (http://www.dgif.virginia.gov/about/PlannedManagementStrategicDocumentFY2008.pdf), June 7, 2007, § 29.1-103

Rights of Requesters and Responsibilities of the Department of Game and Inland Fisheries Under the Virginia Freedom of Information Act (http://www.dgif.virginia.gov/about/policies.asp#foia), July 1, 2004, § 2.2-3704.1

DGIF Media Services Policy, Media Services Project Request Form, Copyright Notice, Video/Still Photo Use License Agreement, and Media Fees, revised April 1, 2007, § 29.1-103

Administrative - Board General Policies and Guidelines (revised 2008)

Board of Game and Inland Fisheries Governance Manual, revised July 15, 2008, § 29.1-103

Board Policy on Open Government, December 14, 2005, §§ 2.2-3100 through 2.2-3131, 2.2-3700 through 2.2-3714, 2.2-3800 through 2.2-3809, 29.1-103 and 29.1-109

Board Policy on Constituency and Communications, December 14, 2005, §§ 29.1-103 and 29.1-109

Board Policy on Ethical Behavior and Practices, December 14, 2005, §§ 29.1-103 and 29.1-109

Board Policy on Mission Focus to Staff Activities, December 14, 2005, § 29.1-103

Board Policy on Use of Scientific Principles and Procedures in Natural Resources Management, December 14, 2005, §§ 29.1-103 and 29.1-109(A)

2008-2009 Hunting & Trapping Periodic Regulation Review and Amendment Process and Schedule (http://www.dgif.virginia.gov/regulations/2008-2009-hunting-and-trapping-review-process-and-amendment-schedule.pdf ) 2008, §§ 29.1-103, 29.1-501 and 29.1-502

Administrative - Capital Programs (revised 2007)

Board Policy on Acquisition of Lands, Waters, and Structures, December 14, 2005, §§ 29.1-103, 2.2-3705.1(2), (5), (8), and (12), and 2.2-3711(A)(3) and (6).

Board Policy on Real Property Conveyances, March 27, 2007, §§ 29.1-103, 29.1-109.

Capital Programs Administrative Procedures Manual (on capital budgeting, capital outlay, boating access site selection process (revised August 2007), boating access maintenance, DGIF dam safety program, outdoor signage of department facilities, building permit policy for construction of state owned buildings and structures, environmental and historical investigation process, acquisition of real property (revised February 2006), leasing real property, (real property) licenses and other temporary agreements, easements, trespass and boundary (revised June 2006), surplus and disposal of real property, transfers to other state agencies, land record research, and real property management appendices; appendices include but are not limited to purchase contract, acquisition project statement, real property scoring worksheet, antennae policy, special use permit (revised Oct 2007), shoreline management plan, trespass notice letter, boundary marking guide sheets (revised February 2005), facilities work request (December 2005), and facilities fire alarm contact process (January 2007)), October 2000, §§ 29.1-103 and 29.1-105

Administrative - Lifetime Hunting and Fishing Licenses (revised 2007)

Application for Lifetime Hunting and Fishing Licenses (http://www.dgif.virginia.gov/licenses/lifetime/lifetime-license-application.pdf), revised July 1, 2002, §§ 28.2-302.10:1 and 29.1-302.1

Application for Virginia Resident Disabled Veteran's Lifetime State License to Hunt and Freshwater Fish in Inland Waters and Virginia Resident Disabled Veteran's Lifetime State License to Trap (http://www.dgif.virginia.gov/forms/PERM/PERM-035.pdf), revised December 1, 2007, §§ 29.1-302 and 29.1-309.1

Application for Resident Disabled Special Lifetime Hunting, Trapping, Freshwater, Saltwater Fishing License (http://www.dgif.virginia.gov/forms/PERM/PERM-032.pdf), revised December 1, 2007, §§ 28.2-302.10, 29.1-302.1, 29.1-302.2, and 29.1-309.1

Resident Disabled Lifetime Licenses Physician's Affidavits (http://www.dgif.virginia.gov/forms/PERM/PERM-034.pdf), revised December 1, 2007, §§ 29.1-302.1 and 29.1-302.2

Application for Replacement of Resident Disabled Lifetime License or Resident Disabled Saltwater Lifetime License (http://www.dgif.virginia.gov/forms/PERM/PERM-036.pdf), revised December 1, 2007, § 29.1-334

Game Wildlife (revised 2008)

Hunting and Trapping in Virginia, 2008-2009 Regulations (http://www.dgif.virginia.gov/hunting/regulations/2008-09huntregs-smallerfile.pdf), June 2008, §§ 29.1-103, 29.1-501 and 29.1-502

2008-2009 Virginia Migratory Waterfowl Seasons and Bag Limits (http://www.dgif.virginia.gov/hunting/regulations/waterfowl/2008-09waterfowl-smaller-file.pdf), August 2008, § 29.1-103

2008-2009 Doves, Woodcock, Snipe, Rails, Falconry, September Canada Goose and September Teal (Virginia migratory game bird seasons and bag limits) (http://www.dgif.virginia.gov/hunting/regulations/2008-2009-webless-migratory-waterfowl.pdf), July 2008, § 29.1-103

Board Procedures for Non-Regulatory Matters and Migratory Bird Seasons and Bag Limits, January 1994, § 29.1-103

Wildlife Information Publication No. 07-1, Virginia Deer Management Plan 2006-2015 (http://www.dgif.virginia.gov/wildlife/deer/management-plan/virginia-deer-management-plan.pdf), June 2007, § 29.1-103

Virginia Black Bear Management Plan, 2001-2010 (http://www.dgif.virginia.gov/wildlife/bear/blackbearmanagementplan.pdf), revised March 2002, §§ 29.1-103, 29.1-109, and 29.1-501

Deer Management Assistance Program (DMAP) 2008 Regulations for Participants (http://www.dgif.virginia.gov/wildlife/deer/dmap-rules.pdf), Application (http://www.dgif.virginia.gov/wildlife/deer/dmap-application.pdf) and DMAP Biologist Contact Information (http://www.dgif.virginia.gov/wildlife/deer/dmap-map.pdf), 2008, § 29.1-103

Wildlife Damage Control Assistance Program (DCAP) 2008 Rules, § 29.1-103

A Guide to Virginia's Wildlife Management Areas, revised July 1996, available online only, § 29.1-103

Rules for Wildlife Management Areas (http://www.dgif.virginia.gov/hunting/regulations/wmarules.pdf), § 29.1-103

Fish (revised 2008)

Freshwater Fishing in Virginia - January 1 - December 31, 2009 (www.dgif.virginia.gov/fishing/regulations/ ), §§ 29.1-103, 29.1-501 and 29.1-502

Fish Division Procedure and Criteria for Issuing Fish Stocking Authorizations and the Virginia Fish Stocking Authorization Application (www.dgif.virginia.gov/forms/PERM/PERM-003.pdf), revised August 2004, § 29.1-103

Fish Division "Kid's Fishing Day" trout-stocking policy, July 31, 1998, § 29.1-103

Fish Division Delayed Harvest Trout Waters Management Guidelines, May 27, 1998, § 29.1-103

Striped Bass Fishing Tournament Application and Permit (www.dgif.virginia.gov/forms/PERM/PERM-004.pdf), April 1981, §§ 29.1-501 and 29.1-502

Threatened and Endangered Species, Wildlife Diversity, and Environmental Review (revised 2007)

Board Policy "Comprehensive Management of Ecosystems, Habitats, and Fish and Wildlife Populations," March 21, 2006, § 29.1-103

Board Policy "Evaluation of and Response to the Changing Landscape of Virginia," March 21, 2006, § 29.1-103

Board Policy "Conservation of Endangered and Threatened Species," March 21, 2006, §§ 29.1-103, 29.1-563 through 29.1-568 and 29.1-570

Virginia Wildlife Action Plan (http://www.bewildvirginia.org/wildlifeplan/virginia-wildlife-action-plan.pdf), September 16, 2005, § 29.1-103

Special Status Species in Virginia (http://www.dgif.virginia.gov/wildlife/virginiatescspecies.pdf), January 1, 2008, §§ 29.1-563 through 29.1-568 and § 29.1-570

2007 Official Listing of Native and Naturalized Fauna in Virginia (http://www.dgif.virginia.gov/wildlife/virginianativenaturalizedspecies.pdf), January 1, 2008, § 29.1-100

Bald Eagle Protection Guidelines for Virginia (http://www.dgif.virginia.gov/wildlife/birds/bald-eagle-protection-guidelines.pdf), updated May 15, 2000, §§ 29.1-563 through 29.1-568 and § 29.1-570

Replacement criteria and values for raptors in Virginia, August 25, 2005, §§ 29.1-103 and 29.1-551

Plan to Provide Safe Harbor Assurances to Landowners in Virginia Who Voluntarily Agree to Enhance Habitat for the Endangered Red-Cockaded Woodpecker, April 2000, §§ 29.1-563 through 29.1-568 and § 29.1-570

Red-Cockaded Woodpecker Safe Harbor Evaluation Form for Virginia Landowners, April 2000, §§ 29.1-563 through 29.1-568 and § 29.1-570

Red-Cockaded Woodpecker Safe Harbor Cooperative Agreement for Landowners Near the Nature Conservancy's Piney Grove Preserve in Sussex County, Virginia, October 2000, §§ 29.1-563 through 29.1-568 and § 29.1-570

Appalachian Water Shrew Recovery Plan, approved March 2, 1994, §§ 29.1-563 through 29.1-568 and § 29.1-570

Canebrake Rattlesnake Recovery Plan, approved February 1, 1991, §§ 29.1-563 through 29.1-568 and § 29.1-570

Eastern Big-Eared Bat Recovery Plan, approved July 16, 1990, §§ 29.1-563 through 29.1-568 and § 29.1-570

Wilson's Plover Recovery Plan, approved May 28, 1991, §§ 29.1-563 through 29.1-568 and § 29.1-570

Virginia Wildlife Species Profile: Bog Turtle, No. 030061.1 (http://www.dgif.virginia.gov/wildlife/species-profiles/030061_1_BogTurt.pdf), November 1999, §§ 29.1-563 through 29.1-568 and § 29.1-570

Virginia Wildlife Species Profile: Canebrake Rattlesnake, No. 030013.1 (http://www.dgif.virginia.gov/wildlife/species-profiles/030013_1_Canebrake.pdf), October 1999, §§ 29.1-563 through 29.1-568 and § 29.1-570

Virginia Wildlife Species Profile: Eastern Hellbender, No. 020020.1 (http://www.dgif.virginia.gov/wildlife/species-profiles/020020_1_Hellbender.pdf), November 1999, §§ 29.1-563 through 29.1-568 and § 29.1-570

Virginia Wildlife Species Profile: Eastern Tiger Salamander, No. 020052.1 (http://www.dgif.virginia.gov/wildlife/species-profiles/020052_1_TigSal.pdf), October 1999, §§ 29.1-563 through 29.1-568 and § 29.1-570

Virginia Wildlife Species Profile: Spotted Salamander, No. 020049.1 (http://www.dgif.virginia.gov/wildlife/species-profiles/020049_1_SpotSal.pdf), November 1999, §§ 29.1-563 through 29.1-568 and § 29.1-570

Standard Environmental Review Procedures, November 20, 1992, § 29.1-103

Permitting for Threatened and Endangered Species, and Scientific and Wildlife Salvage Collection (revised 2006)

Board Policy "Conservation of Endangered and Threatened Species," on permits to take threatened and endangered species, March 21, 2006, §§ 29.1-563 through 29.1-568 and 29.1-570

Threatened and Endangered Species Permit Application and Permit Information, revised November 27, 2002 (http://www.dgif.virginia.gov/forms/TE-permit-2003.doc), §§ 29.1-412, 29.1-417, and 29.1-568

Threatened/Endangered Species Permit Special Conditions, January 2003, §§ 29.1-412, 29.1-417, and 29.1-568

Scientific Collection or Salvage Permit Application and Permit Information, revised November 27, 2002 (http://www.dgif.virginia.gov/forms/scp-permit-2003.doc), §§ 29.1-412, 29.1-417, 29.1-418

Scientific Collection Permit Special Conditions, January 2003, §§ 29.1-412, 29.1-417, 29.1-418

Wildlife Salvage Permit Special Conditions, January 2003, §§ 29.1-412, 29.1-417, 29.1-418

Supplemental Amendment Form for Scientific Collection or Salvage Permit, March 24, 1992, §§ 29.1-412, 29.1-417, 29.1-418

Scientific Collection, Salvage, and T&E Annual Permit Report and Report Instructions (http://www.dgif.virginia.gov/permits/vert_permit_report_06.zip; http://www.dgif.virginia.gov/permits/invert_permit_report_04.zip) July 2006, §§ 29.1-412, 29.1-417, 29.1-418

Permitting - Generally (revised 2008)

Animal Population Control Permit for Furbearing Animals, Application and Permit Information, September 1, 2007, § 29.1-501

Commercial Nuisance Animal Permit Application to Capture, Transport, and Release or Euthanize Wildlife, and Permit Conditions, revised September 11, 2008, § 29.1-103 and 29.1-501

Permit Application to Collect Snapping Turtles, Crayfish, and Hellgrammites for Sale, and Permit Conditions, revised September 22, 2008, § 29.1-412

Dog Field Trial Permit Application and Conditions, revised February 1, 2006, §§ 29.1-417 and 29.1-422

Permit Application to Exhibit Wild Animals in Virginia, and Permit Conditions, revised September 11, 2008, § 29.1-412 and 29.1-417

Import and Possess Certain Non-Native (Exotic) Wildlife in Virginia Permit Application and Permit Conditions, revised April 11, 2008, §§ 29.1-412, 29.1-417 and 29.1-542

Exotic Species - Import Certain Non-Native Wildlife (Tilapia, Clawed Frog) Permit Application and Permit Information, revised January 10, 2008, § 29.1-542

Exotic Species - Permit to Import Certified Triploid Grass Carp for Aquatic Vegetation Control in Private Ponds Application and Permit Information, revised May 1, 2008, § 29.1-542

Falconry Permit Application, revised May 11, 2005, §§ 29.1-412 and 29.1-419

Falconry Regulations, Facilities and Equipment Examination Guidance Document, March 1, 2003, §§ 29.1-412 and 29.1-419

Permit Application to Operate a Foxhound Training Preserve and Annual Reporting Form, revised June 17, 2008, §§ 29.1-103, 29.1-412 and 29.1-417

Permit Conditions for the Operation of Foxhound Training Preserves in Virginia, revised June 17, 2008, §§ 29.1-103, 29.1-412 and 29.1-417

Permit to Deal in Furs Application and Permit Conditions, revised May 1, 2008, Title 29.1, Chapter 4

Gill Net Permit Application and Permit Conditions, revised April 9, 2008, §§ 29.1-412 and 29.1-416

Haul Seine Permit to Catch Minnows and Chubs for Sale Application and Permit Conditions, revised August 20, 2008, §§ 29.1-412 and 29.1-416

Haul Seine Permit to Take Nongame Fish for Sale Application and Permit Conditions, revised August 20, 2008, §§ 29.1-412 and 29.1-416

Haul Seine Permit to Take Fish for Personal Use Application and Permit Conditions, revised August 20, 2008, §§ 29.1-412 and 29.1-416

Permit to Hold and Sell Certain Fish, Snakes, Snapping Turtles, Crayfish, and Hellgrammites For Sale Application and Permit Conditions, revised August 18, 2008, §§ 29.1-412 and 29.1-471

Nonresident Harvester's Permit Application to Take or Catch Fish in Back Bay and its Tributaries, revised August 1, 2005, §§ 29.1-412 and 29.1-416

Permit to Possess, Propagate, Buy, and Sell Certain Wildlife in Virginia (Fisheries, Wildlife) Application and Permit Conditions, revised November 14, 2008, §§ 29.1-103, 29.1-412 and 29.1-417

Permit to Possess, Propagate, Buy, and Sell Certain Wildlife in Virginia (Raptors) Application and Permit Conditions, revised, December 9, 2008, §§ 29.1-103, 29.1-412 and 29.1-417

Raccoon Hound Field Trial Permit Application and Permit Conditions, July 1, 2003, §§ 29.1-417 and 29.1-422

Wildlife Rehabilitator Permit Application, revised December 1, 2004, §§ 29.1-412 and 29.1-417

Wildlife Rehabilitator Permit Conditions, revised October 1, 2005, §§ 29.1-412 and 29.1-417

Licensed Shooting Preserve Permit Application and Permit Conditions, revised May 1, 2008, §§ 29.1-514, 29.1-544

Permit to Stuff and Mount Birds, Animals, or Fish and Parts of Them for Sale or Compensation Application and Taxidermy Permit General Conditions, revised June 5, 2008, Title 29.1, Chapter 4

Boating (revised 2008)

Virginia Boating Safety Education Compliance Requirement (http://www.dgif.virginia.gov/boating-safety-education-requirement.asp), 2008, § 29.1-735.2

Board Resolution conferring on the Director the Board's authority to allow exceptions to the requirement to display motorboat registration decals, November 29, 2005, §§ 29.1-103 and 29.1-703

Virginia Watercraft Owner's Guide (http://www.dgif.virginia.gov/boating/wog), revised 2008, § 29.1-701

Boat Virginia, A Course on Responsible Boating, revised 2008, § 29.1-701

Personal Watercraft (PWC) - Safety Brochure (http://www.dgif.virginia.gov/boating/pwc), revised 2005, § 29.1-701

Life Jackets, 2003, § 29.1-701

Boat Safe without Drugs or Alcohol, 2003, § 29.1-701

Reporting a Boating Accident (http://www.dgif.virginia.gov/boating/accident.asp), 2006, § 29.1-701

Watercraft Dealer Licensing Fact Sheet, revised 2006, § 29.1-701

Law Enforcement (revised 2008)

Law Enforcement Division Policy Number 1, Division Role and Authority, March 15, 2006

Law Enforcement Division Policy Number 26, Problem Wildlife Response, March 15, 2006

Law Enforcement Division Policy Number 27, Illegal Captive Wildlife, September 25, 2006

Permit for Persons Permanently Unable to Walk to Shoot from a Stationary Vehicle, February 2002, § 29.1-521.3

Physician's Affirmation as to One's Permanent Inability to Walk to Shoot from a Stationary Vehicle, revised August 2003, § 29.1-521.3

Revised Replacement Values for Illegally Taken Wildlife and Fish, October 1, 2008 § 29.1-551

Sportsman's Pledge, Release of Landowner from Liability, and Landowner's Permission to Hunt card http://www.dgif.virginia.gov/forms/PUBR/permission_to_hunt.pdf), 1992, §§ 29.1-103, 29.1-509 and 29.1-521

DEPARTMENT OF GENERAL SERVICES

Questions regarding interpretation of these Guidance Documents may be directed to Department of General Services (DGS) Agency Regulatory Coordinator, Rhonda M. Bishton at telephone: (804) 786-3311, FAX (804) 371-8305, or by email rhonda.bishton@dgs.virginia.gov.

Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. in DGS Director’s Office at 202 N. Ninth Street, Room 209, Richmond, VA 23219.

Guidance Documents:

Environmental Laboratory Certification Program application

[DB/CM Manual] Design-Build/Construction Management Review Board

[DGS 08 Guidance] Department of General Services 2008 Guidance Document List

[DGS Dir No. 15] DGS Directive No. 15 Indoor Clean Air Act

[DGS Dir No. 15] DGS Directive No. 15 Indoor Clean Air Act

[DGS Guidance] 2007 DGS Guidance Documents

[DGS Parking Policy] DGS Parking Policies and Procedures for Use of Parking Facilities

[Env Lab Appl] Environmental Laboratory Certification Program Application and Instructions

[Lab Cert Applic] Environmental Laboratory Certification Application

[Real Property Manual] Real Property Manual Chapter 1, Acquisition by Lease

[Reg for Cap Square] Regulations for Capitol Square

Design-Build/Construction Management Review Board

Guidance Documents:

[DB/CM Manual] Design-Build/Construction Management Review Board

DEPARTMENT OF HEALTH

Copies of the following documents are available at no charge for electronic viewing by setting an Internet browser to: www.townhall.virginia.gov, and thereafter navigating the Virginia Regulatory Town Hall to the regulatory page of the State Board of Health, and clicking on "Guidance Documents."  This process is free and is the most efficient means by which citizens may obtain access to these documents.

Copies of the documents are also available from the various program offices of the Virginia Department of Health in Richmond, although a charge may apply (as indicated in the following list). For copies, contact the Regulatory Coordinator, Office of the State Health Commissioner, Virginia Department of Health, 109 Governor Street, Richmond, VA 23219, telephone (804) 864-7001 or FAX (804) 864-7022. Copies may be viewed during regular work days, excluding state holidays, from 9 a.m. until 4:30 p.m. in the program offices of the Virginia Department of Health, 109 Governor Street, Richmond, VA 23219. Notice of intent to visit these offices for viewing will facilitate the availability of desired documents. The department requests such notice through contact with the Regulatory Coordinator at the address or a number listed above.)

Questions regarding interpretation or implementation of these documents may be directed to the Regulatory Coordinator at the address and numbers above, who will redirect such questions to knowledgeable program administrators.

Guidance Documents:

[EMS-3013] Alternative Site Application for EMS Programs in Virginia

[EMS-3015] Institutional Self Study for Intermediate Programs in Virginia

[EMS-3016] Institutional Self Study for Paramedic Programs in Virginia

[EMS-3019] CoAEMSP Standards and Guidelines

[EMS-3020] Guidelines for the ALS Training Funds in Virginia - FY07

[EMS-3021] Training Program Administration Manual

[EMS-3040A] ALS Coordinator Application

[EMS-3041] BLS Individual Age, Clinical and Skill Performance Verification Record

[EMS-3042A] Individual Tuition Reimbursement Application

[EMS-3042F] BLS Student Permission Form

[EMS-3043] Clinical Training Record

[EMS-3044] Auxiliary Summary Roster

[EMS-3044F] Course Approval Request Form

[EMS-3045F] Course Summary Form

[EMS-3046] Course Roster

[EMS-3048] Prerequisites for EMS Training Program, Criminal History and Standards of Care

[EMS-3049F] Reimbursement Claim Form

[EMS-3051] Student Course Fee Summary

[EMS-3052] Eqivalency Challenge For Virginia EMT Certification

[EMS-3053] EMS Medication Schedule

[EMS-3054] EMS Procedures Schedule

[EMS-6028F] EMS Physician Application for Endorsement

[EMS-6033A] Application for EMS Exemption

[EMS-6034A] Application for EMS Variance

[EMS-7101F] How to Complete the Durable DNR Form

[EMS-7102] How to Purchase Durable DDNR Bracelets and Necklaces

[EMS-7103F] How to Request Durable Do Not Resuscitate Forms

[EMS-7104F] Virginia Durable DNR Request Form

[EPI-111] Refugee and Immigrant Health Program Manual

[FAM 101] Children With Special Health Care Needs Pool of Funds Guidelines

[FAM 403] Newborn Screening Facts-Questions Providers Frequently Ask About Newborn Screening

State Board of Health

Guidance Documents:

[ADJ-003] ADJ-003 2002 Guidelines and Policies for COPN IFFCs

[ADJ-005] Instructions and Model Petition for Good Cause

[ADJ-006] Memo: Communications

[CHS-002] Eligibility Guidance Document

[CHS-005] Managing Accounts Receivable for Patient Care

[COM-501(Reg)] Memo on New Public Participation Guidelines (PPGs)

[EMS -1010] TASK FORCE COMMANDER CHECKLIST

[EMS -6028] EMS Agency Application Instructional Manual

[EMS-1004] EMS Physician Strike Teams SOP

[EMS-1011] EMS Task Force Standard Operating Procedures

[EMS-1014] STANDARD OPERATING PROCEDURE FOR VIRGINIA CRITICAL INCIDENT STRESS MANAGEMENT STRIKE TEAMS

[EMS-1015] EMS Surge Planning Template

[EMS-1016] EMS Communications Directory

[EMS-1018] Hampton Roads Evacuation Lane Reversal - Standard Operating Procedure

[EMS-1030] Virginia Health and Medical (ESF-8) Emergency Operations Center Staff STANDARD OPERATING PROCEDURE AND REFERENCE GUIDE

[EMS-2001] Regional Council Designation Manual

[EMS-3010] Medication Kit Storage Clarification Letter

[EMS-3011] EVOC Requirements Clarification

[EMS-3012] EVOC Equivalents

[EMS-3055] EMS Specialty Teams Meds and Skills Schedule

[EMS-5001] VSTR User &Training Manual for Trauma Registrars

[EMS-6011] The Accommodation Policy used by the Virginia Office of Emergency Medical Services (Office of EMS)

[EMS-6011F] EMS Accommodation Request Form

[EMS-6015] Federal Agency "Exemption from EMS Regulations" Notice

[EMS-6018F] EMS Ground Ambulance Checklist

[EMS-6019F] Non Transport EMS Vehicle Checklist

[EMS-6021F] Air Ambulance Checklist

[EMS-6024F] EMS Agency Drug Diversion Report Form

[EMS-6026F] Application for EMS Agency License

[EMS-6027] Guidelines for EMS Agency Licensure Applicants

[EMS-7002] OEMS Data Element Dictionary - Technical Manual - Appendix B

[EMS-7003] PPCR Data Dictionary User Format - Appendix A

[EMS-7004] PPCR Data File Format

[EMS-7008] Trauma Center Funds Disbursement Policy

[EMS-7009] PPCR Manual

[EMS-7010] Trauma Registry System File Upload & Submission Manual

[EMS-7011] Resource Manual, Trauma Center Fund

[EMS-7012] PPCR Vendor Approval Process

[EMS-7013] PPDR Software User Manual

[EMS-7014] PPCR Educational Manual

[EMS-7105] DDNR Sample Form

[EMS-7106] DDNR Training Presentation

[EMS-8001] Grant Program - Reimbursement Instructions

[EMS-8002F] Grant Program - Award Acceptance Form

[EMS-8003F] Grant Program - Equipment Status/Final Report Form

[EMS-8004] RSAF - Rescue Truck Extrication Questionnaire

[EMS-8005] RSAF Special Priorities Questionnaire

[ENV-001] ENV-001 Private Well Regulations Implementation Manual

[ENV-003] ENV-003 Time limit to Appeal Certain Case Decisions

[ENV-004] ENV-004 Tire Chip Aggregate

[ENV-012] ENV-012 FORTA NYLON and FORTA CFP Fibers in Place of Welded Fabric in Precast Septic Tanks

[ENV-013] ENV-013 Variance from Maintenance Contract Requirements in Discharge Regulations

[ENV-014] ENV-014 Terralift

[ENV-016] ENV-016 Variances for the Use of High Rate Sandfilters

[ENV-017] ENV-017 Approval of AK Industries Polyethylene Septic Tank

[ENV-018] ENV-018 Approval of Xactics Polyethylene Septic Tanks

[ENV-019] ENV-019 Permanent Pump and Haul - General Permit

[ENV-020] ENV-020 Spray Irrigation Sewage Systems

[ENV-021] ENV-021 Tuf-Tite Distribution Boxes

[ENV-022] ENV-022 Mass Drainfield Reviews

[ENV-023] ENV-023 Contracting with Authorized Onsite Soil Evaluators

[ENV-024] ENV-024 Preliminary Approval of Sewage Discharge Systems

[ENV-027] ENV-027 Approval of Avgol Polypropylene Spunbound Non-woven Filter Fabric

[ENV-028] ENV-028 Approved Bentonite Grout Materials

[ENV-029] ENV-029 Questions from the Field on Senate Bill 415

[ENV-030] ENV-030 Fees for Closed-loop Heat Pump Wells

[ENV-031] ENV-031 Water Softener Regeneration Discharge into Drainfields

[ENV-032] ENV-032 Defining Onsite Sewage Permit Construction Backlogs

[ENV-033] ENV-033 Authority When Inspecting Pump Station Electrical Controls

[ENV-034] ENV-034 Procedure for issuing certification letters in lieu of sewage disposal system construction permits under the Sewage Handling and Disposal Regulations; validity and renewal of permits

[ENV-035] ENV-035 Procedure for prioritizing applications for onsite sewage disposal system construction permits and certification letters under the Sewage Handling and Disposal Regulations.

[ENV-036] ENV-036 old Sand Filter Systems Which do not Discharge Which were permitted under LHS-120 Permits or Constructed Before Permits Were Required

[ENV-037] ENV-037 Sand Filter Systems Permitted under Individual VPDES of NPDES Permits which do not discharge

[ENV-038] ENV-038 Discharging Sewage Treatment systems not Registered Under the VPDES General Permit Operating Without a Current Individual VPDES Permit

[ENV-039] ENV-039 Fee Collection for Conditional Permit Applications

[ENV-040] ENV-040 Mirafi 140N Drainage Fabric

[ENV-041] ENV-041 Procedure for applying for an Experimental Permit

[ENV-042] ENV-042 Approval of Incinolet Electric Toilet

[ENV-043] ENV-043 Using new or Unconventional Methods, Processes and Equipment Where Conventional Onsite System has failed

[ENV-044] ENV-044 Approval of Norwesco Polyethylene Septic Tanks

[ENV-045] ENV-045 Guidelines for Designating Prohibited Discharge Areas

[ENV-046] ENV-046 Approval of the United Baffle and Gas Deflector

[ENV-047] ENV-047 Revalidation of Permits-Expired or Unexpired

[ENV-048] ENV-048 Estimated versus Real Water Use as it Relates to Soil Absorption Field Design

[ENV-049] ENV-049 Approval of Polylok Pipe Seals

[ENV-050] ENV-050 Policy for Permitting Sewage Disposal Systems in Utility Company Rights-of-Way or Easements

[ENV-051] ENV-051 Approval for Use of PTI 4-foot Diameter Double Wall Pipe as a Gravity Main in Undisturbed Soil

[ENV-052] ENV-052 Construction Standards for Existing Discharging Sewage Treatment Systems now Coming under General Permit

[ENV-053] ENV-053 Sampling Port Requirements

[ENV-054] ENV-054 Enforcement of 10/10 Effluent Standards

[ENV-055] ENV-055 Interpretation to Section 1.3 of the Alternative Discharging Sewage Treatment System Regulations for Individual Single Family Dwellings

[ENV-057] ENV-057 Preliminary Approval of Discharge Systems

[ENV-058] ENV-058 Plan Review and Evaluation Process for Type II and type III Onsite Wastewater Treatment Systems

[ENV-059] ENV-059 CAPROLAN-RC Nylon Fibers in Place of Welded Fabric in Precast Septic Tanks

[ENV-062] ENV-062 Approval of Tuff-Tite Connectors

[ENV-063] ENV-063 Use of Primer of PVC-DWV Foam Core Pipe

[ENV-064] ENV-064 Use of "Flow Divider Tee"

[ENV-065] ENV-065 Use of SDR 35 in Building Sewers

[ENV-066] ENV-066 Environmental Health Considerations of Sewage

[ENV-067] ENV-067 Enforcement of the Well Regulations

[ENV-094] ENV-094 SIM TECH Filter Approval

[ENV-097] ENV-097 Variance to the Sewage Handling and Disposal Regulations

[ENV-098] ENV-098 Wyo-Ben bentonite grout

[ENV-099] ENV-099 Interim Procedure to Qualify a CPSS as an Authorized Onsite Soil Evaluator

[ENV-101] ENV-101 Large Subsurface Wastewater Systems/Mass Drainfields

[ENV-103] ENV-103 Amendments to ENV-100

[ENV-105] ENV-105 Experimental Protocol for Aquarobic Filter Bed system on Sloping Sites with Fill Material

[ENV-106] ENV-106 Wyo-Ben Grout Approval

[ENV-107] ENV-107 Generic Drip Disposal Policy

[ENV-109] ENV-109 Black Hills Bentonite, LLCV./Geo Pro, Inc. Grout Approval

[ENV-110] ENV-110 Zoeller Distribution Box Model 173-0001

[ENV-111] ENV-111 AlasCan/ClearWater Letter

[ENV-112.A] Puraflo Treatment and Dispersal System

[ENV-113] ENV-113 AOSE Courtesy copies of approvals and denials

[ENV-114.A] Advantex Treatment and Dispersal System

[ENV-115] ENV-115 VDH Onsite Quality Review Process

[ENV-116] ENV-116 Design of Gravel-less Systems to Manufacturer's Specifications

[ENV-118.A] Ecoflo Treatment and Dispersal System

[ENV-119] ENV-119 Emergency Suspension of Portions of the Private Well Regulations

[ENV-121] ENV-121 Memorandum of Agreement between VDH and DPOR

[ENV-121] ENV-121 MOU between VDH and DPOR

[ENV-122] ENV-122 Proprietary system modifications

[ENV-122] ENV-122. Proprietary System Modification

[ENV-123.A] Indemnification Fund Policy

[ENV-125] ENV-125. Exemptions to the Practice of Engineering

[ENV-126.A] AOSE Implementation Manual

[ENV-127] ENV-127 Use of Proprietary Materials, Methods and Products Designed to Replace Gravel in Absorption Trenches

[ENV-128] ENV-128. Implementation of House Bill 930

[ENV-129] ENV-129 Approval of SEPTECH Septic Tanks Models ST-750,ST-1060,ST-1250,ST-1500

[ENV-130] ENV-130 Boshart Industries, Inc. Pitless Adapter Approvals

[ENV-131] ENV-131 Approval of Coon Manufacturing Tanks, 1,00 gallons and 1,500 gallons

[ENV-132] ENV-132 BORA-CARE and Standoff to Wells

[ENV-133] ENV-133 Approval of FRALO Plastech Mfg. SEPTECH Single-Compartment Septic Tanks Models ST-750, ST-1060,ST-1250 & ST1500

[ENV-134] ENV-134 Enviro Loo (Eloo) Privy, Model #2040

[ENV-135] General Approval for the Use of Proprietary Non-Gravel Systems at Manufacturer's Specifications for Trench Drianfields

[ENV-136] Approval of FRALO Monster D-Box

[ENV-137] Approval of IDP-357 as a Grouting Material for Geothermal Heat Loop Wells

[ENV-138] A & B Die Casting - Model 1, 6 inch, well cap approval

[ENV-140] WYO-BEN grouting material

[ENV-141] Implementation of House Bill 2102

[ENV-142] Boshart Industries Well Caps

[ENV-143] Disposal of spent peat media

[ENV-144] Bio-COIR Treatment and Dispersal System

[ENV-145] Experimental approval for the Eco-pure system

[ENV-146] Interim Guidance for House Bill 1166

[ENV-333] ENV-333 Purchasing Shellfish from a Retail Market

[ENV-353] ENV-353 Exempt Organizations Participating at Fairs and Festivals

[ENV-355] ENV-355 Boil Water Notice

[ENV-356] ENV-356 Clarification to Boil Water Notice

[ENV-363] ENV-363 Venison Donated to Charitable Food Establishments

[ENV-371] ENV-371 Authority of Director

[ENV-380] ENV-380 Coins and Currency as Potential Fomites

[ENV-381] ENV-381 Moldy Cheese

[ENV-396] ENV-396 Nature and Frequency of Services

[ENV-397] ENV-397 Foodservice Establishment Inspection Report

[ENV-398] ENV-398 Foodservice Critical Procedures Report

[ENV-399] ENV-399 Revalidation of Restaurant Permits

[ENV-400] ENV-400 Foodservice Enforcement Procedures

[ENV-401] ENV-401 Hazard Analysis Critical Control Point (HACCP)Guidelines

[ENV-402] ENV-402 Migrant Labor Camp Interpretation - Laundry Trays

[ENV-403] ENV-403 Handling Milk and Dairy Product Complaints

[ENV-408] ENV-408 Approved Water Supplies

[ENV-410] ENV-410 Drive Through Coffee Kiosks

[ENV-411] ENV-411 Virginia Food Regulations Mobile Food Establishment Matrix

[ENV-412] ENV-412 Demonstration of Knowledge

[ENV-413] ENV-413 Establishment Fees

[ENV-414] ENV-414 Members of Exempt Organizations

[ENV-415] ENV-415 Temporary Food Establishment Policy

[ENV-416] ENV-416 Outdoor Cooking Guidelines

[ENV-418] ENV-418 Foodservice Protection - Continental Breakfasts

[ENV-419] ENV-419 Temporary Establishment Fees

[ENV-420] ENV-420 Condemnation and Impoundment of Food

[ENV-421] ENV-421 Re-use of Plastic Pickle Buckets

[ENV-422] Establishment Fees

[ENV-423] Reduced Oxygen Packaging (ROP) for Cook-Chill and Sous-Vide Processing without a Variance

[ENV-424] Foodservice Protection - Temporary Food Establishments

[EPI-100] Public Safety Employees and Testing for Blood-borne Pathogens

[EPI-101] Letter to Physicians on Use of Zidovudine with Pregnant Women with HIV

[EPI-102] Memorandum: STD / HIV Interview Periods

[EPI-103] Memorandum: Bloodborne Pathogen Training for School Personnel and Management of Exposure-Prone Incidents in Schools

[EPI-104] memorandum: Law Enforcement Officer and Deemed Consent

[EPI-105] HIV Partner Counseling and Referral Services Guidance

[EPI-106] Memorandum: Tattoo Parlors and Piercing Salons

[EPI-107] Memorandum: Additional Clarification on Tattoo Parlors and Piercing Salons

[EPI-108] HIV / STD Operations Manual

[EPI-109] HIV/STD Reporting Requirements for Physicians

[EPI-110] Policy on Youth Involvement in HIV Prevention

[EPI-201] Minimum immunization Requirements for Entry into Child Care and School

[EPI-202] Guideline for Acceptable Level of Indoor Formaldehyde

[EPI-301] Virginia Disease Control Manual

[EPI-302] Rabies Control Guidelines

[EPI-303] Psittacosis Control Guidelines for Local Health Departments

[EPI-304] Guidelines for Investigating Bites and Other Exposures from Nonhuman Primates

[EPI-306] Beach Monitoring Protocol

[EPI-307] Memorandum: LaCrosse Encephalitis

[EPI-308] Memorandum and Fact Sheets: Drinking Water and Cryptosporidium

[EPI-309] Communicable Disease Reference Chart for School Personnel

[EPI-310] Virginia Arbovirus Surveillance and Response Plan

[EPI-311] Guidelines for Infection Control in Virginia Department of Health Personnel

[EPI-312] SARS Public Health Emergency Response Plan

[EPI-313] Guidance for Organizations Hosting Travelers from Countries Impacted by SARS

[EPI-314] SARS Reporting - Letter to Health Care Providers

[EPI-315] SARS Surveillance Tools for Public Health Follow-up

[EPI-317] Pandemic Influenza Response Plan

[EPI-318] Isolation and Quarantine Guide for Communicable Diseases of Public Health Threat

[EPI-319] VDH Public health Emergency Response Plan for Zoonotic Diseases Using Monkeypox as a Prototype

[EPI-320] Human Rabies Prevention Policy

[EPI-404] Virginia Tuberculosis Control Laws Guidebook

[EPI-405] Virginia Tuberculosis Homeless Incentive and Prevention Program

[EPI-406] TB Drug Assistance Program Procedures

[EPI-407] Drug Assistance Program for Patients Needing Second Line TB Drugs

[EPI-600] Advisory Guidelines for Fish with Dioxin

[EPI-601] Advisory Guidelines for Fish with Kepone

[EPI-602] Advisory Guidelines for Fish with Mercury

[EPI-603] Advisory Guidelines for Fish with PBDEs

[EPI-604] Advisory Guidelines for Fish with PCBs

[EPI-700] Guidance for the Retention of X-Ray Records

[EPI-701] Policy on Exposure Control Location and Operator Protection

[EPI-702] Guidance for requesting U.S. DOT exemption E-10656 upon receiving scrap metal or related recycling material that is radioactively contaminated

[EPI-703] Guidance for requesting U.S. DOT exemption E-11406 upon receiving trash or refuse with radioactive material

[EPI-704] X-ray Fluorescence Device Regulatory Guide

[EPI-705] Policy on Bone Densitometry Equipment and Operator Licensure

[EPI-706] Guidance on Healing Arts Screening Programs

[EPI-707] Guidance on Film Processing Chemicals: Disposal or Reclamation

[EPI-708] Guidance For Inspections at Mammography Facilities

[EPI-709] Guidance For Mammography Facilities Regarding Patient Notification Requirements: Poor Quality Mammograms

[EPI-710] Guidance on Radon Testing and Mitigation

[EPI-711] Guidance for Citizens with Complaints Against a Radon Professional

[EPI-712] Policy on training requirements for Industrial Radiographers

[EPI-713] Guidance on the Response to Radiological Terrorist Threats

[FAM 101] CSHCN Pool of Funds Guidelines

[FAM 102] Hospital Protocols for Newborn Hearing Screening

[FAM 103] Protocols for Diagnostic Audiological Assessment: Follow-up for Newborn Hearing Screening

[FAM 104] Virginia School Health Guidelines

[FAM 105] Guidelines for Specialized Health Care Procedures

[FAM 106] School Entrance Health Form

[FAM 106A] School Health Entrance Form Instructions

[FAM 107] High-Risk Virginia ZIP Codes by Number

[FAM 107A] High-Risk Virginia Zip Codes by Location

[FAM 108] Guidelines for Childhood Lead Poisoning Screening and Management of Children with Confirmed Elevated Blood Levels

[FAM 110] Virginia's Newborn Hearing Screening, Program, Protocols for Medical Management

[FAM 111] Information Systems: Security and Confidentiality Policies, Procedures and Standards, Division of Child and Adolescent Health (DCAH)

[FAM 112] Virginia Bleeding Disorders Program Fact Sheet

[FAM 112A] Virginia Bleeding Disorders Program Pool of Funds Guidelines

[FAM 201] Virginia Women, Infants' and Children (WIC) Program Policy and Procedure Manual

[FAM 202] Virginia Women, Infants' and Children (WIC) Program Vendor Manual

[FAM 401] Eligibility Criteria for State Funding of Abortion to Terminate Pregnancy as the Result of Rape or Incest , or Fetal Deformity

[FAM 402] Procedures Manual for the Virginia Congenital Anomalies Reporting and Education System

[FAM 406] Family Planning Program, Voluntary Sterilization Services Procedure

[FAM 409] Every Woman's Life Program Manual (Breast and Cervical Cancer Screening)

[FAM 411] Perinatal Guidelines

[FAM-VCR 2007] Virginia Cancer Registry Manual

[FAM-VCR part 1] Virginia Cancer Registry Manual

[FULL LIST] Master List of VDH Guidance Documents [ADJ-WTR(W)], 12/13/2002

[OIM-001] Income Statement Reconciliation

[OIM-002] Ambulatory Surgical Hospital Historical Filing

[OIM-003] Hospital Historical Filing

[OIM-004] Nursing Home Historical Filing

[OIM-005] Psychiatric Hospital Historical Filing

[OIM-006] Rehabilitation Hospital Historical Filing

[OIM-007] Ambulatory Surgical Hospital Indicator Definitions

[OIM-008] Hospital Indicator Definitions

[OIM-009] Nursing Home Indicator Definitions

[OIM-010] Psychiatric Hospital Indicator Definitions

[OIM-011] Rehabilitation Hospital Indicator Definitions

[OIM-501] Responding to FOIA Requests

[PRM-002] VA Conrad State 30 J-1 Visa Waiver Pro

[PRM-003] Loan Repayment Program in VA for Physicians/Phy. Assistants/Nurse Practitioners

[PRM-007] The Mary Marshall Nursing Scholarship Program for LPNs

[PRM-008] The Mary Marshall Nursing Scholarship Program for RNs

[PRM-009] Virginia's Nurse Practitioner/Nurse Midwife Scholarship Program

[PRM-010] IRB Standard Operating Procedures

[QHC-009] Criminal Records - Barrier Crimes

[QHC-011] Extended Power Outages

[QHC-012] CNA Training Waive

[QHC-013] Hospice Service in Nursing Facilities

[QHC-016] Notification of ombudsmen

[QHC-017] Facility Investigations of Abuse

[QHC-018] Reporting Abuse Neglect, and Exploitation

[QHC-020] Feeding/hydration Assistants

[QHC-021] Consumer guide to restraint usage in nursing facilities

[QHC-022] Electronic monitoring of resident rooms

[QHC-023] Receiving out of system medications

[QHC-024] About nursing home inspections

[QHC-026] Frequently asked questions for nursing facilities

[QHC-026] Informal dispute resolution process

[QHC-028] Compliance with COPN conditions

[QHC-029] Impact of Criminal Convictions on Nurse Licensure or Certification and Employment in Virginia

[QHC-030] ADLs for HCOs

[QHC-031] AIA Guideline

[QHC-033] Nursing Facility Emergency Planning

[QHC-034] Exemptions from Home Care Licensing

[QHC-035] Home Care/Hospice Emergency Planning

[QHC-037] COPN IFFC guideline

[QHC-038] COPN Electronic Submission

[QHC-039] Advanced directives

[QHC-040] Sex offender advisory

[QHC-041] Restraint usage in nursing facilities

[QHC-042] Surety Bonds for Home Care Organizations

[QHC-043] Extended Care Facility Response Guideline

[QHC-044] Generator Site Survey

[QHC-045] Scope and Severity Matrix and Definitions for Nursing Facilities

[QHC-046] Accreditation Option for Medicare Payments

[QHC-047] Exemptions from Home Care Licensing

[RMB-001] GUIDANCE DOCUMENT for Regulations Governing Standards and Charges for Medical Care Services to Individuals

[WTR-066 (SF)] WTR-066 (SF) Uncertified Product in the Marketplace

[WTR-100 (SF)] WTR-100 (SF) Seams of Food Contact Surfaces

[WTR-128 (SF)] WTR-128 (SF) Detention/Destruction of Product/Samples

[WTR-131 (SF)] WTR-131 (SF) Shellfish/Crustacea Plant Equipment

[WTR-132 (SF)] WTR-132 (SF) Interplant Transportation of Cooked Crab Claws

[WTR-136 (SF)] WTR-136 (SF) Application for Shellfish /Crustacea Plant Process Schematic

[WTR-137 (SF)] WTR-137 (SF) Compliance with Uniform Statewide Building Code

[WTR-138 (SF)] WTR-138 (SF) Deactivation, Cancellation, Reactivation Form

[WTR-171 (SF)] WTR-171 (SF) Random Seawater Collection

[WTR-177 (SF)] WTR-177 (SF) Soft Shell Clams from Maryland

[WTR-180 (SF)] WTR-180 (SF) Utensil Washing Requirements and Procedures

[WTR-182 (SF)] WTR-182 (SF) Notice of Certification Expiration

[WTR-186 (SF)] WTR-186 (SF) Documentation on Inspection Forms

[WTR-193 (SF] WTR-193 (SF) Enforcement

[WTR-199 (SF)] WTR-199 (SF) Tags

[WTR-202 (SF)] WTR-202 (SF) Water Supply - How to Sample

[WTR-204 (SF)] WTR-204 (SF) Permitting of Wells

[WTR-206] WTR-206 (SF) Buffer Zones Around Marinas

[WTR-212 (SF)] WTR-212 Improper Out-of-State Shellstock Tags

[WTR-214 (SF)] WTR-214 (SF) Licensing of Well Drillers

[WTR-216 (SF)] WTR-216 (SF) Chilling of Surf Clam and Ocean Quahog Interstate Shipments

[WTR-217 (SF)] WTR-217 (SF) Approval Process for an Existing Well

[WTR-218 (SF)] WTR-218 (SF) Sewage Discharge Buffer Calculations for Single Family Facilities and Graywater Discharges

[WTR-220 (SF)] WTR-220 (SF) FDA Inspections and Warning Letters

[WTR-221 (SF)] WTR-221 (SF) Certification and Enforcement

[WTR-226 (SF)] WTR-226 (SF) Notice of Emergency Closure and Reopenings

[WTR-227 (SF)] WTR-227 (SF) Aquaculture Operations

[WTR-228 (SF)] WTR-228 (SF) Shellfish Wet Storage Application and Permit Issuance

[WTR-230 (SF)] WTR-230 (SF) Areas Scheduled to be Sewered

[WTR-232 (SF)] WTR-232 (SF) Relay Areas

[WTR-238 (SF)] WTR-238 (SF) Use of Rodac Plates

[WTR-244 (SF)] WTR-244 (SF) Marine Biotoxins

[WTR-259(W)] Replacement of Filter Sand with Granular Activated Carbon (GAC)

[WTR-261 (SF)] WTR-261 (SF) Sample Collection and Hydrographic Data Measurement and Collection

[WTR-265 (SF)] WTR-265 (SF) Shoreline Survey Preparation and Procedure

[WTR-267 (SF)] WTR-267 (SF) Marina Inspection Form

[WTR-269 (SF)] WTR-269 (SF) Harvester's Tag

[WTR-270 (SF)] WTR270 (SF) Handling of Fish for Testing by VIMS

[WTR-273 (SF)] WTR-273 (SF) Shellstock Commingling Plan

[WTR-274 (SF)] WTR-274 (SF) Thermomtet Calibration Guidelines

[WTR-275 (SF)] WTR-275 (SF) Wet Storage Permits

[WTR-276 (SF)] WTR-276 (SF) Intermediate Processing Plan

[WTR-278 (SF)] WTR-278 (SF) Hard Clams as Bait

[WTR-280] WTR-280 (SF) Zip Lock Type Bags for Packing Crab Meat

[WTR-282 (SF)] WTR-282 (SF) Classification Guidelines

[WTR-283 (SF)] WTR-283 (SF) Safety Protocol for Seawater Sampling Program

[WTR-285 (SF)] WTR-285 (SF) Interstate Shipments

[WTR-287 (SF)] WTR-287 (SF) Inspections at Csmpgrounds and Trailer Parks

[WTR-288 (SF)] WTR-288 (SF) Phytoplankton Sampling Program

[WTR-290 (SF)] WTR-290 (SF) Seawater Sampling Data Entry

[WTR-291 (SF)] WTR-291 (SF) Blower Tank Air Filters

[WTR-292 (SF)] WTR-292 (SF) Conch/Whelk Operations, Certifications and Bacteriological Standards

[WTR-294 (SF)] WTR-294 (SF) Policy for Virginia's Public Health Shellfish Program

[WTR-296 (SF)] WTR-296 (SF) HACCP Certification Requirements for Shellfish Plants

[WTR-297 (SF)] WTR-297 (SF) Inspection Frequency and Corrective Action Plans

[WTR-298 (SF)] WTR-298 (SF) Prioritization of Work Effort

[WTR-300 (SF)] WTR-300 (SF) Adoption of the HACCP Rule as Policy

[WTR-302 (SF)] WTR-302 (SF) Product Sampling Procedure

[WTR-304 (SF)] WTR-304 (SF) Contingency Plan for the Control of Vibrio parahaemolyticus in Oysters

[WTR-307 (SF)] WTR-307 (SF) Pesticide and Heavy Metal Sampling in Shellstock

[WTR-308 (SF)] WTR-308 (SF) Monitoring Program/Laboratory - Bacterial Source Tracking (BST)

[WTR-310 (SF)] WTR-310 (SF) Use of Truck Bodies/Trailers for Storage and Refrigeration

[WTR-312 (SF)] WTR-312 (SF) Statement of Certification

[WTR-315 (SF)] WTR-315 (SF) Sampling Processing Facility Water

[WTR-316 (SF)] WTR-316 (SF) Relay Purging Standard

[WTR-318 (SF)] WTR-318 (SF) Facility Certification Timetables

[WTR-321(SF)] WTR-321(SF) Shipments to Non-European Union Countries

[WTR-324(SF)] WTR-324(SF) Boat Dealers

[WTR-325(SF)] WTR-325(SF) Repeat Violation Procedures

[WTR-327 (SF)] WTR-327 (SF) Policy for Virginia Public Health Shellfish Program

[WTR-328 (SF)] WTR-328 (SF) Parameters for Developing Shellfish Buffer Zones

[WTR-329 (SF)] New Shellfish Harvest Regulations and Implementation

[WTR-330 (SF)] Plant policy, Issuance of certification numbers

[WTR-449(W)] McLean Fe and Mn Filters

[WTR-453(W)] Enforcement

[WTR-514(W)] Individual Home Booster Pumps

[WTR-529(W)] Enforcement (Replacement pages for WTR-453)

[WTR-566(W)] Infilco Degremont SUPERPULSATOR (TM) Clarifier-Flocculator

[WTR-596(W)] Equipment-Streaming Current Monitors

[WTR-657(W)] Distribution System-Fire Pump For Small Systems

[WTR-680(W)] Treatment-Fluoride

[WTR-704(W)] Abandonment of Waterworks

[WTR-740(W)] Technical Assistance Lead and Copper Rule Desktop Evaluations

[WTR-769(W)] Monitoring of Additives to Drinking Water

[WTR-777(W)] Recreational Use of Domestic Water Supply Reservoirs

[WTR-782(W)] Distribution System - Air Release Valves

[WTR-784(W)] Permit Application/Comprehesive Business Plan

[WTR-786(W)] Chlorination, Disinfection and Monitoring

[WTR-795(W)] PE Seal

[WTR-801(W)] Cross Connection Control

[WTR-802(W)] Pitless Adapters and Watertight Well Caps

[WTR-808(W)] Lead and Copper Rule Operational Control Monitoring

[WTR-810(W)] Package Water Treatment Plants

[WTR-813(W)] Well Development

[WTR-817(W)] Cartridge Filtration

[WTR-819(W)] IESWTR - Disinfection Profiling and Benchmarking

[WTR-835(W)] Cross Connection Control

[WTR-837(W)] Permits - Permit Application/Comprehensive Business Plan - Noncommunity

[WTR-839(W)] UV Disinfection Systems for Public Water Supplies

[WTR-840(W)] Standby Generators/Fuel Tanks

[WTR-841(W)] Interim Guidance on Waterworks Classification

[WTR-842(W)] Board for Water and Wastewater Operators vs. Dept of Health Responsibilities

[WTR-844(W)] Enforcement Boil Water Notices

[WTR-845(W)] IESWTR - Filtration

[WTR-851(W)] Surveillance Sanitary Surveys

[WTR-852(W)] Surveillance - Source Water Assessment Program Implementation Manual

[WTR-861(W)] Transient Noncommunity Waterworks Procedures Manual

[WTR-862(W)] General Permit & Local Review Programs

[WTR-865(W)] Design Capacity Evaluation of Waterworks

[WTR-869(W)] Turbidity Treatment Technique for Other Filtration Technologies

[WTR-872(W)] Enforcement and Public Notification - Radionuclides Monitoring/Scheduling and CCR Reporting

[WTR-879(W)] Permits & Project Review - Construction Permits and Processing of Reports, Plans, and Specifications

[WTR-880(W)] Treatment Hollow Fiber, Positive Pressure Driven Microfiltration and Ultrafiltration and Ultrafiltration Membrane Filtration Techology

[WTR-884(W)] Use of Emergency Wells

[WTR-885(W)] Permits and Project Review - Operation Permits

[WTR-886(W)] Secondary Maximum Contaminant Levels

[WTR-891(W)] Surveillance & Regulations - Stage 2 DBP Rule 40/30 Certifications and Very Small System Waivers

[WTR-892(W)] Surveillance & Regulations - Long Term 2 Rule - Source Water Monitoring

[WTR-893(W)] Procedure - Sample Collection - Bacteriological Samples at TNC Waterworks

[WTR-894(W)] Sample Collection & Analysis - Special Sampling Procedures

[WTR-895(W)] Surveillance & Regulations - Stage 2DBP - Initial Distribution System Evaluation - System Specific Study and Standard Monitoring Plan

[WTR-896(W)] Permits & Project Review - Policy for Issuing Operation Permits

[WTR-897(W)] System Evaluation, Design & Construction - MIOX Mixed Oxidant Treatment Systems

[WTR-898(W)] Compliance Sampling and Reporting

[WTR-899(W)] Ozone Treatment & Disinfection Credit

[WTR-901(W)] Waterworks Business Operations Plans

[WTR-902(W)] Exception to Surface Water Treatment Plant Loading Rates

[WTR-904(W)] Results of Source Water Monitoring

[WTR-905(W)] GUDI Determinations

[WTR-906(W)] Procedures for Arsenic Removal Treatment Systems

[WTR-907(W)] LCR Short Term Revisions & Clarifications

[WTR-908(W)] State Only - Non Federal - Violations

[WTR-909(W)] Stage 2 D/DBP IDSE Final

Virginia Health Planning Board

Guidance Documents:

[EMS-1016] EMS Communications Directory

[EMS-2001] Regional Council Designation Manual

[EMS-3055] EMS Specialty Teams Meds and Skills Schedule

[EMS-7002] OEMS Data Element Dictionary - Technical Manual - Appendix B

[EMS-7003] PPCR Data Dictionary User Format - Appendix A

[EMS-7004] PPCR Data File Format

[EMS-7008] Trauma Center Funds Disbursement Policy

[EMS-7009] PPCR Manual

[EMS-7010] Trauma Registry System File Upload & Submission Manual

[EMS-7011] Resource Manual, Trauma Center Fund

[EMS-7012] PPCR Vendor Approval Process

[EMS-7013] PPDR Software User Manual

[EMS-7014] PPCR Educational Manual

[EMS-7105] DDNR Sample Form

[EMS-7106] DDNR Training Presentation

[EMS-8001] Grant Program - Reimbursement Instructions

[EMS-8002F] Grant Program - Award Acceptance Form

[EMS-8003F] Grant Program - Equipment Status/Final Report Form

[EMS-8004] RSAF - Rescue Truck Extrication Questionaire

[EMS-8005] RSAF Special Priorities Questionaire

BOARD OF HEALTH PROFESSIONS

Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Richmond, VA 23233. Copies may also be downloaded from the board’s webpage at www.dhp.virginia.gov or the Regulatory Townhall at www.townhall.virginia.gov or requested by email at bhp@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Elizabeth Carter, Ph.D., Executive Director of the Board, at the address above or by telephone at (804) 367-4403. Copies are free of charge.

Guidance Documents:

75-1, Recommended Policy and Procedures in Disciplinary Cases Involving Board Members, adopted October 1993

75-2, Appropriate Criteria in Determining the Need for Regulation of Any Health Care Occupation or Professions, adopted February 1998.

75-3, Mission and Vision of the Board of Health Professions, adopted April 1998

DEPARTMENT OF HEALTH PROFESSIONS

Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Richmond, VA 23233. Copies may also be downloaded from the Department’s webpage at www.dhp.virginia.gov or the Regulatory Townhall at www.townhall.virginia.gov or requested at elaine.yeatts@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Elaine Yeatts, Agency Regulatory Coordinator, at the address above or by telephone at (804) 367-4688. Copies are free of charge.

Department Directives:

76-1, Mission Statement of the Department (Directive 1.1), December 15, 2005

76-2.1, Internet Privacy Policy (Directive 1.9), September 15, 2003

76-4, Availability of copies of law and regulation (Directive 2.2), revised

76-1.17, Publication of Notices and Orders on the Department websites (Policy 76-1.17), revised June 17, 2008

76-4.2, Web policy with regards to a visitor’s use of the site (Directive 1.18), May 1, 2006

76-5, Execution of Disciplinary Orders (Directive 3.1), February 28, 2002

76-6, Petition for Reinstatement of License or Modification of Disciplinary Orders (Directive 3.2), July 1, 1996

76-7, Subpoenas for Disciplinary Hearings (Directive 3.3), October 1, 1996

76-8, Complainant Notification of Case Proceedings (Directive 3.4), July 1, 1996

76-9, Complaint Receipt and Investigation of Allegations of Misconduct (Directive 4.1), July 1, 1996

76-10, Unlicensed activity (Directive 4.2), July 1, 1996

76-11, Reports to National Practitioner Data Bank (Directive 4.3), August 14, 1996

76-12, Requesting Information from The National Practitioner Data Bank (Directive 4.4), August 14, 1996

76-13.1, Agency Standards for Case Resolution (Directive 4.6), May 2, 2002

76-14, Procurement of Nonprofessional Services (Directive 5.1), July 1, 1996

76-15, Procurement of Goods (Directive 5.2), July 1, 1996

76-16, Sole Source Approval for Examination Services (Directive 5.3), July 1, 1996

76-16.1, Equal Opportunity in Agency Procurement (Directive 5.8), October 1, 2002

76-17, Recruitment and Filling Vacant Positions (Directive 6.1), July 1, 1996

76-18, Indoor Clean Air (Directive 7.1), August 18, 1997

76-19, Records Management (Directive 7.3), July 1, 2006

76.19.1, Retention of Applications and Applicant Documentation (Directive 1.16), April 1, 2005

76-25, Compensation for Members of Appointed Bodies (Directive 5.4), May 15, 2000

76-26, Compliance with Licensure Laws (Directive 4.7), October 21, 2003

76-27, Extension of Time for Active Duty Servicemen (Directive 1.12), July 1, 2004

76-28, Disclosure of Information (Directive 1.6), September 27, 2005

76-29, Disclosure of Information to Health Practitioner Intervention Program (Directive 1.7), March 16, 2006

76-30, Conduct of Surveys (Directive 1.8), September 15, 2003

76-31, Principles/Establishment of Fees (Directive 5.5), November 8, 2000

76-32, Letter to Sentara on Confidentiality Agreements, April 24, 2002

76-33, Foreign Applicants; Requirement to Provide Social Security Numbers, September 5, 2002

76-34, Requirements Imposed on Hospitals, Other Health Care Institutions, and Health Care Professionals to Report Disciplinary Actions Against and Allegations of Misconduct by Certain Health Care Practitioners to the Virginia Department of Health Professions, revised July 1, 2004

76-35, Rights & Responsibilities: The Virginia Freedom of Information Act, revised September 4, 2007

76-36, Use of grant funds derived from United States v. Dinkar N. Patel (Directive 5.10), May 1, 2005

76-37, Distribution of Controlled Substance Registration (CSR) funds (Directive 5.11), May 1, 2005

76-38, Temporary Licenses Pursuant to Executive Order 97 (Directive 3.5), September 26, 2005

Enforcement Documents:

76-20, Adjudication Manual - Disciplinary process, July 1, 2006

Frequently-cited Inspection Deficiencies:

76-20.1, Community pharmacies, July 1, 2006

76-20.2, Hospital pharmacies, September 1, 2002

76-20.3, Funeral facilities, September 1, 2000

Inspection plans and Inspection Reports:

76-21.1 Board of Pharmacy Inspection Guidelines, July 1, 1999

76-21.1:1, community pharmacy, October, 2003

76-21.1:2, hospital pharmacy, July 1990

76-21.1:3, permitted physicians, June 2003

76-21.1:4, humane society, September 16, 2003

76-21.1:5, wholesale distributors, May 2005

76-21.1:6, medical equipment suppliers, October 2006

76-21.1:7, warehouser, September 2006

76-21.1:8, manufacturers, January 1989

76-21.1:9, practitioners licensed to sell controlled substances, July 2006

76-21.1:10, controlled substance registration inspection report A, September 16, 2003

76-21.1:11, controlled substance registration inspection report B, September 16, 2003

76-21.1:12, robotic inspection report, September 16, 2003

76-21.1:13, sterile compounding report, September 16, 2003

76-21.1:14, automation report, September 16, 2003

76-21.1:16, alternative delivery inspection form, February 27, 2006

76-21.2, Board of Veterinary Medicine Inspection Guidelines, July 1, 1999

76-21.2:1, Animal facility inspection report, December 1997

76-21.3, Board of Funeral Directors and Embalmers Inspection Guidelines, July 1, 1999

76-21.3:1, Funeral establishment inspection report, July 1, 2000

76-21.3:2, Crematory inspection report, October 2005

76-21.4, Inspection summary, May 2006

76-21.5, Pharmacy inspection report, May 22, 2006

76-22, Case Intake Manual, 1998

76-23, Investigators Manual, 1993

76-24, Case Format Guidelines, February 1997

76-24.1, Inspection Guidelines, September 2000

76-24.2, Dental Office Inspection Report, May 2005

76-24.3, Compressed Gas, July, 12, 1993

(NOTE:  76-21 through 76-24 are maintained in the Enforcement Division of the Department. For copies or questions, contact Faye Lemon at the address above or at (804) 662-9902.)

STATE COUNCIL OF HIGHER EDUCATION FOR VIRGINIA

Copies of the following documents may be viewed during regular work days from 8:30 a.m. until 5 p.m. in the office of the State Council of Higher Education for Virginia, 101 N. 14th Street, Richmond, VA 23219. Copies may be obtained free of charge by contacting Linda H. Woodley, Regulatory Coordinator, at the same address, telephone (804) 371-2938, FAX (804) 786-2027 or email lindawoodley@schev.edu. All documents are available on SCHEV's website at http://www.schev.edu

Guidance Documents:

Tuition Relief Guidelines

Virginia Tuition Relief Refund and Reinstatement Guidelines

Chart of Accounts for Virginia State-Supported Colleges and Universities

Equipment Trust Funds Policies and Procedures

Guidelines for Transfer, Articulation, and Dual Admissions

Higher Education Facilities Condition Reporting Guidelines

Higher Education Facilities Condition Reporting Guidelines, Instructions for Reporting Infrastructure Data

Higher Education Fixed Assets Guidelines for Educational and General Programs

Organizational Changes at Public Institutions: Policies and Procedures for Internal and Off-Campus Organizational Changes

Policies and Procedures for Maintaining Auxiliary Enterprise Reserves and Investments Yields

Policies and Procedures for Program Approval

Program Productivity/Viability at Public Institutions

Tuition Relief Guidelines

DEPARTMENT OF HISTORIC RESOURCES

The documents in the following list represent publications, forms, and photocopied materials that provide guidance for the public on either how to interpret or implement statutes or regulations or how to use key agency programs. Copies of the following documents are available during regular work days from 8:30 a.m. until 4:30 p.m. in the main office of the Virginia Department of Historic Resources, 2801 Kensington Avenue, Richmond, VA 23221, or at any of its regional offices. Copying costs may apply for large orders or for documents that are out of print. Copies can be obtained by contacting the regional offices, from staff coordinating the program covered by particular documents, or from the agency archives manager, Quatro Hubbard, at the address above, telephone (804) 367-2323 ext. 124 or FAX (804) 367-2391.

The department also prepares occasional research, survey and preservation planning reports of general interest and materials of an advisory or educational nature. For a listing of such publications with prices, contact the Richmond office manager or receptionist at the address above.

Agency forms, information in the documents listed below and the agency publication lists are also available on the agency website at http://www.dhr.virginia.gov.

Regional office addresses and phone numbers are as follows (the Capital Regional Preservation Office is currently collocated at the central office address given above):

Tidewater Regional Preservation Office, Department of Historic Resources, 14415 Old Courthouse Way, 2nd Floor, Newport News, VA 23608, telephone (757) 886-2807.

Roanoke Regional Preservation Office, Department of Historic Resources, 1030 Penmar Avenue, SE, Roanoke, VA 24013, telephone (540) 857-7585.

Northern Regional Preservation Office, Department of Historic Resources, P.O Box 519, 5357 Main Street, Stephens City, VA 22655 (send all mail inquiries to the P.O. Box), telephone (540) 868-7029.

Guidance Documents:

Virginia Landmarks Register/National Register of Historic Places:

Virginia's Historical Registers: A Guide for Property Owners, prepared 1995, revised 2008, 17VAC5-30 and 17VAC10-20

Preliminary Information Forms for Archaeological Sites, Architectural Properties, and Historic Districts, revised 2004

Electronic Register Packet, revised October 2008, 36 CFR, Chapter 1, Part 60, 17VAC5-30 and 17VAC10-20

National Register Check List, updated July 2008, 36 CFR, Chapter 1, Part 60, 17VAC5-30 and 17VAC10-20

National Register of Historic Places Form, Federal form revised June 2008, 36 CFR, Chapter 1, Part 60, 17VAC5-30 and 17VAC10-20

Owner of Record Form, updated June 2008, § 10.1-2206.2, 17VAC5-30 and 17VAC10-20

Historic Designation Plaque Information sheet, revised April 2008, § 10.1-2202, 17VAC5-30 and 17VAC10-20

How to Research your Historic Property, revised 2007

Virginia Designation Style Sheet 2007

Photographic Documentation Guidelines, prepared 2006, revised March 2008

Virginia Historical Highway Marker System:

Marker Program Application Form, revised 2008, § 10.1-2202 and § 10.1-2204

Virginia and National Historic Rehabilitation Tax Credits:

State and Federal Tax Credits: Comparison of the Programs, prepared December 2007, § 58.1-339.2

Rehabilitation Tax Credits: Frequently Asked Questions, issued 2000, revised 2007, § 58.1-339.2

Tax Credit Information and Resources on the Internet, issued 2001, revised 2004, § 58.1-339.2

Sample Description of Rehabilitation Proposal, revised November 2007, § 58.1-339.2

Instructions to Apply for State and Federal Rehabilitation Tax Credits, issued 1997, revised 2006, § 58.1-339.2

Sample CPA Certification, issued 2002, revised November 2007, § 58.1-339.2

Eligible and Ineligible Expenses, prepared October 2007, § 58.1-339.2

The Real Meaning of the 24-Month Measuring Period, issued 2005

Historic Preservation Easements:

Vision and Choice: Protecting Your Historic Landmark, published 1990, revised 2001, § 10.1-2202.9

Virginia Historic Preservation Easement Policies (#1 through #7), issued 2007, revised December 2008, § 10.1-2202.9

Archaeological Collections:

Virginia Department of Historic Resources State Collections Management Standards, revised 2007, § 10.1-2202 (15)

Survey and Inventory:

Guidelines for Conducting Cultural Resource Survey in Virginia: Additional Guidance for the Implementation of the Federal Standards Entitled "Archaeology and Historic Preservation: Secretary of the Interior's Standards and Guidelines" (48 FR 44742, September 29, 1983), issued 1999, Revised 2001

Guidelines for Conducting Survey in Virginia for Cost Share Projects: Additional Guidance for the Implementation of the Federal Standards Entitled "Archaeology and Historic Preservation: Secretary of the Interior's Standards and Guidelines" (48 FR 44742, September 29, 1983), issued 2005

Virginia Department of Historic Resources, Data Sharing System User Manual, February 2002, revised 2006

Archives Search Request and User Agreement (form) issued 2000, revised 2008

Guidelines for electronic submission of Archaeological Survey data, June 2002, revised 2008

Guidelines for electronic submission of Architectural Survey data, June 2002, revised 2008

Guidelines for Visitors Using the DHR Archives, revised 2008.

Survey File Procedures: Guidelines for Submission of Non-electronic Survey and Mapping Data, revised June 2006

Review and Compliance:

State and Federal Regulations Related to the Preservation of Historic Properties in the Commonwealth of Virginia, prepared 1996, revised 2001

Summary of Virginia State Historic Preservation Laws and Regulations. Prepared 2007

Permit Application for Archaeological Removal of Human Burials (Application Form), issued 1998, § 10.1-2305

Permit Application for Archaeological Investigations on State Lands (Application Form), issued 1998, § 10.1-2304

Requesting a Project Review from the Department of Historic Resources, issued 2004, 36 CFR Part 800

Cell Tower Review Process and Application, issued 2001, 36 CFR Part 800

Guidelines for Assessing Impacts of Proposed Electric Transmission Lines and Associated Facilities on Historic Resources in the Commonwealth of Virginia, issued January, 2008, 36 CFR Part 800; Code of Virginia § § 10.1-1186.2:1 B & C and § 56-46.1 G

Certified Local Government Program:

How to Apply for Designation as a Certified Local Government in Virginia, 36 CFR Part 61, revised 2002

Grants:

Historic Preservation Grant Funds from the Commonwealth for Operations, revised 2007, § 10.1-2212

Application for Operations Appropriation - Historic Organizations, revised 2007, § 10.1-2212

Historic Preservation Grant Funds from the Commonwealth for Rehabilitation or Restoration, revised 2007, § 10.1-2213

Application for Historic Preservation Funds, § 10.1-2213

Application for Capital Expense Appropriation - Historic Entities, revised 2007, § 10.1-2213

Guidelines for Disbursement of State Grant for Restoration of a Presidential Home, issued 2006, § 10.1-2213.1

Instructions for Release of State Grants to Nonstate Entities, §§ 2.2-1505 and 2.2-4343 A 14 of the Code of Virginia and § 4-5.05 of the 2008 Appropriation Act (Chapter 879, 2008 Acts of the Assembly)

Civil War Historic Site Preservation Fund Annual Announcement and Criteria for Award, issued 2006, revised annually, § 374-H of the 2008 Appropriation Act (Chapter 879, 2008 Virginia Acts of Assembly)

Other:

Putting Virginia's History to Work: Virginia's Comprehensive Historic Preservation Plan, published 2001, 36 CFR Part 61

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

Copies of the following documents may be viewed during regular workdays from 8:30 a.m. until 5 p.m. at the Department of Housing and Community Development, 501 North Second Street, Richmond, VA 23219. Copies may be obtained at agency cost by contacting Stephen W. Calhoun at the same address or by telephone (804) 371-7015.

Questions regarding interpretation or implementation of these documents may be directed to Stephen Calhoun at the above address or telephone number or by email at steve.calhoun@dhcd.virginia.gov.

Guidance Documents:

HOMEownership Down Payment Assistance Program Guidelines, August 2008

Affordable Housing and Special Needs Housing Programs Guidelines 2008

State Homeless Housing Assistance Resources Program Guidelines:

Homeless Intervention Program Operations Manual – FY09, revised August 2008

Emergency Shelter Grant (Federal) Operations Manual, revised June 2008

State Shelter Grant Operations Manual, revised June 2008

Child Care for Homeless Children Program Operations Manual- FY 09, revised June 2008

HOME Match Funds for the Supportive Housing Program Manual, 2007

Child Services Coordinator Grant Operations Manual – FY 09, revised June 2008

Housing Opportunities for Persons with AIDS, Program Year 2008-2009, revised March 2008

Community Housing Development Organization Assistance Program Guide and Manual, revised November 2008

Community Housing Development Organization Certification Program Guide and Application Manual Revised July 2006

Emergency Home Repair Program Manual, 2008

Virginia Lead Safe Home Implementation Manual, 2007

Accessibility Rehabilitation Program Manual (Supplement to the Emergency Home Repair Program Operations Manual)

Shelter Improvement Grant Guidelines, May 2008

Livable Home Tax Credit Program Guidelines, September 2008

Weatherization and Low-Income Housing Energy Assistance Annual State Plan, 2008

Virginia Community Development Block Grant Program: Program Design, revised December 2008

Community Improvement Grant Management Manual, revised August 2008, 24 CFR Part 570

Regional Consortia Workforce Grants Program Design, July 2005

Planning Grant Prospectus and Proposal Format, 2008

Private Activity Bond Program Guidelines, 2008

Indoor Plumbing Rehabilitation Loan Program Management Manual, December 2008

Virginia Enterprise Zone Program Instruction and Application Manuals:

General Income Tax Credit Instruction Manual, October 2005

Job Grant Instruction Manual, October 2005

Main Street Program Guidelines, December 2003

Neighborhood Stabilization Program Action Plan

Techrider Letter of Participation Guidelines

Virginia Enterprise Initiative Program Design, 2004

Virginia Individual Development Account Program Design, February 2005

Handbook on State Certification for Code Officials and Inspectors, 2003

VIRGINIA HOUSING DEVELOPMENT AUTHORITY

Copies of the following documents may be viewed during regular work days from 8:30 a.m. until 5 p.m. in the offices of the Virginia Housing Development Authority, 601 S. Belvidere Street, Richmond, VA 23220. Copies may be obtained free of charge by contacting Judson McKellar at the same address or by telephone at (804) 343-5540.

Questions regarding interpretation or implementations of these documents may be directed to Judson McKellar at the above address or telephone number.

Guidance Documents:

3.1-3.23, Single-Family Origination Guide, November 2008, 13VAC10-40

Single-Family Exhibits Guide, November 2008, 13VAC10-40

Single-Family Loan Documents Guide, July 2008,