THE VIRGINIA REGISTER OF REGULATIONS is an official state publication issued every other week throughout the year. Indexes are published quarterly, and are cumulative for the year. The Virginia Register has several functions. The new and amended sections of regulations, both as proposed and as finally adopted, are required by law to be published in the Virginia Register. In addition, the Virginia Register is a source of other information about state government, including petitions for rulemaking, emergency regulations, executive orders issued by the Governor, and notices of public hearings on regulations.
ADOPTION, AMENDMENT, AND REPEAL OF REGULATIONS
Unless exempted by law, an agency wishing to adopt, amend, or repeal regulations must follow the procedures in the Administrative Process Act (§ 2.2-4000 et seq. of the Code of Virginia). Typically, this includes first publishing in the Virginia Register a notice of intended regulatory action; a basis, purpose, substance and issues statement; an economic impact analysis prepared by the Department of Planning and Budget; the agency’s response to the economic impact analysis; a summary; a notice giving the public an opportunity to comment on the proposal; and the text of the proposed regulation.
Following publication of the proposed regulation in the Virginia Register, the promulgating agency receives public comments for a minimum of 60 days. The Governor reviews the proposed regulation to determine if it is necessary to protect the public health, safety, and welfare, and if it is clearly written and easily understandable. If the Governor chooses to comment on the proposed regulation, his comments must be transmitted to the agency and the Registrar of Regulations no later than 15 days following the completion of the 60-day public comment period. The Governor’s comments, if any, will be published in the Virginia Register. Not less than 15 days following the completion of the 60-day public comment period, the agency may adopt the proposed regulation.
The Joint Commission on Administrative Rules or the appropriate standing committee of each house of the General Assembly may meet during the promulgation or final adoption process and file an objection with the Registrar and the promulgating agency. The objection will be published in the Virginia Register. Within 21 days after receipt by the agency of a legislative objection, the agency shall file a response with the Registrar, the objecting legislative body, and the Governor.
When final action is taken, the agency again publishes the text of the regulation as adopted, highlighting all changes made to the proposed regulation and explaining any substantial changes made since publication of the proposal. A 30-day final adoption period begins upon final publication in the Virginia Register.
The Governor may review the final regulation during this time and, if he objects, forward his objection to the Registrar and the agency. In addition to or in lieu of filing a formal objection, the Governor may suspend the effective date of a portion or all of a regulation until the end of the next regular General Assembly session by issuing a directive signed by a majority of the members of the appropriate legislative body and the Governor. The Governor’s objection or suspension of the regulation, or both, will be published in the Virginia Register.
If the Governor finds that the final regulation contains changes made after publication of the proposed regulation that have substantial impact, he may require the agency to provide an additional 30-day public comment period on the changes. Notice of the additional public comment period required by the Governor will be published in the Virginia Register. Pursuant to § 2.2-4007.06 of the Code of Virginia, any person may request that the agency solicit additional public comment on certain changes made after publication of the proposed regulation. The agency shall suspend the regulatory process for 30 days upon such request from 25 or more individuals, unless the agency determines that the changes have minor or inconsequential impact.
A regulation becomes effective at the conclusion of the 30-day final adoption period, or at any other later date specified by the promulgating agency, unless (i) a legislative objection has been filed, in which event the regulation, unless withdrawn, becomes effective on the date specified, which shall be after the expiration of the 21-day objection period; (ii) the Governor exercises his authority to require the agency to provide for additional public comment, in which event the regulation, unless withdrawn, becomes effective on the date specified, which shall be after the expiration of the period for which the Governor has provided for additional public comment; (iii) the Governor and the General Assembly exercise their authority to suspend the effective date of a regulation until the end of the next regular legislative session; or (iv) the agency suspends the regulatory process, in which event the regulation, unless withdrawn, becomes effective on the date specified, which shall be after the expiration of the 30-day public comment period and no earlier than 15 days from publication of the readopted action.
A regulatory action may be withdrawn by the promulgating agency at any time before the regulation becomes final.
FAST-TRACK RULEMAKING PROCESS
Section 2.2-4012.1 of the Code of Virginia provides an alternative to the standard process set forth in the Administrative Process Act for regulations deemed by the Governor to be noncontroversial. To use this process, the Governor's concurrence is required and advance notice must be provided to certain legislative committees. Fast-track regulations become effective on the date noted in the regulatory action if fewer than 10 persons object to using the process in accordance with § 2.2-4012.1.
EMERGENCY REGULATIONS
Pursuant to § 2.2-4011 of the Code of Virginia, an agency may adopt emergency regulations if necessitated by an emergency situation or when Virginia statutory law or the appropriation act or federal law or federal regulation requires that a regulation be effective in 280 days or fewer from its enactment. In either situation, approval of the Governor is required. The emergency regulation is effective upon its filing with the Registrar of Regulations, unless a later date is specified per § 2.2-4012 of the Code of Virginia. Emergency regulations are limited to no more than 18 months in duration; however, may be extended for six months under the circumstances noted in § 2.2-4011 D. Emergency regulations are published as soon as possible in the Virginia Register and are on the Register of Regulations website at register.dls.virgina.gov.
During the time the emergency regulation is in effect, the agency may proceed with the adoption of permanent regulations in accordance with the Administrative Process Act. If the agency chooses not to adopt the regulations, the emergency status ends when the prescribed time limit expires.
STATEMENT
The foregoing constitutes a generalized statement of the procedures to be followed. For specific statutory language, it is suggested that Article 2 (§ 2.2-4006 et seq.) of Chapter 40 of Title 2.2 of the Code of Virginia be examined carefully.
CITATION TO THE VIRGINIA REGISTER
The Virginia Register is cited by volume, issue, page number, and date. 34:8 VA.R. 763-832 December 11, 2017, refers to Volume 34, Issue 8, pages 763 through 832 of the Virginia Register issued on
December 11, 2017.
The Virginia Register of Regulations is published pursuant to Article 6 (§ 2.2-4031 et seq.) of Chapter 40 of Title 2.2 of the Code of Virginia.
Members of the Virginia Code Commission: John S. Edwards, Chair; James A. Leftwich, Jr., Vice-Chair; Ward L. Armstrong; Nicole Cheuk; Richard E. Gardiner; Christopher R. Nolen; Steven Popps; Charles S. Sharp; Malfourd W. Trumbo; Amigo R. Wade; Wren M. Williams.
Staff of the Virginia Register: Holly Trice, Registrar of Regulations; Anne Bloomsburg, Assistant Registrar; Nikki Clemons, Regulations Analyst; Rhonda Dyer, Publications Assistant; Terri Edwards, Senior Operations Staff Assistant.
PUBLICATION SCHEDULE AND DEADLINES
Vol. 39 Iss. 17 - April 10, 2023
April 2023 through May 2024
Volume: Issue
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Material Submitted By Noon*
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Will Be Published On
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39:18
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April 5, 2023
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April 24, 2023
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39:19
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April 19, 2023
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May 8, 2023
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39:20
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May 3, 2023
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May 22, 2023
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39:21
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May 17, 2023
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June 5, 2023
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39:22
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May 31, 2023
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June 19, 2023
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39:23
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June 14, 2023
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July 3, 2023
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39:24
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June 28, 2023
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July 17, 2023
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39:25
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July 12, 2023
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July 31, 2023
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39:26
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July 26, 2023
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August 14, 2023
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40:1
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August 9, 2023
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August 28, 2023
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40:2
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August 23, 2023
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September 11, 2023
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40:3
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September 6, 2023
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September 25, 2023
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40:4
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September 20, 2023
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October 9, 2023
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40:5
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October 4, 2023
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October 23, 2023
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40:6
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October 18, 2023
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November 6, 2023
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40:7
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November 1, 2023
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November 20, 2023
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40:8
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November 14, 2023 (Tuesday)
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December 4, 2023
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40:9
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November 29, 2023
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December 18, 2023
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40:10
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December 13, 2023
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January 1, 2024
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40:11
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December 27, 2023
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January 15, 2024
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40:12
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January 10, 2024
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January 29, 2024
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40:13
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January 24, 2024
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February 12, 2024
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40:14
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February 7, 2024
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February 26, 2024
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40:15
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February 21, 2024
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March 11, 2024
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40:16
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March 6, 2024
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March 25, 2024
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40:17
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March 20, 2024
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April 8, 2024
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40:18
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April 3, 2024
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April 22, 2024
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40:19
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April 17, 2024
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May 6, 2024
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*Filing deadlines are Wednesdays unless otherwise specified.
PETITIONS FOR RULEMAKING
Vol. 39 Iss. 17 - April 10, 2023
TITLE 12. HEALTH
DEPARTMENT OF MEDICAL ASSISTANCE SERVICES
Agency Decision
Title of Regulation: 12VAC30-20. Administration of Medical Assistance Services.
Statutory Authority: § 32.1-325 of the Code of Virginia.
Name of Petitioner: D. Adam McKelvey, Esq.
Nature of Petitioner's Request: Pursuant to § 2.2-4007 of the Code of Virginia, the petitioner requests a regulation that mandates a firm deadline for the Department of Medical Assistance Services (DMAS) to respond to requests for final lien amounts asserted against personal injury claims proceeds and arising from the Medicaid program or any other DMAS program. The petitioner requests that this regulation contain all contact information and documents necessary to trigger the deadline, and that upon passing of the deadline, the amount owed is deemed zero dollars.
Agency Decision: Request granted.
Statement of Reason for Decision: DMAS has reviewed the petitioner's request and the relevant regulation and has decided to promulgate regulatory text to detail the process for requesting information about a Medicaid lien, a related request for a member's enrollment status, or to request a compromise or waiver of any portion of a Medicaid lien.
Agency Contact: Meredith Lee, Supervisor, Division of Policy, Regulation and Member Engagement, Department of Medical Assistance Services, 600 East Broad Street, Suite 1300, Richmond, VA 23219, telephone (804) 371-0552, or email meredith.lee@dmas.virginia.gov.
VA.R. Doc. No. PFR23-13; Filed March 14, 2023, 9:32 a.m.
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TITLE 18. PROFESSIONAL AND OCCUPATIONAL LICENSING
BOARD OF AUDIOLOGY AND SPEECH-LANGUAGE PATHOLOGY
Agency Decision
Title of Regulation: 18VAC30-21. Regulations Governing Audiology and Speech-Language Pathology.
Statutory Authority: § 54.1-2400 of the Code of Virginia.
Name of Petitioner: Suzanne Dailey.
Nature of Petitioner's Request: The petitioner requests that the Board of Audiology and Speech-Language Pathology amend 18VAC30-21-60 A 1 to eliminate the requirement that initial licensure applicants hold a Certificate of Clinical Competence issued by the American Speech-Language-Hearing Association and replace that requirement with a requirement to hold a master's degree in speech-language pathology, communication disorders, speech and hearing science, or equivalent.
Agency Decision: Request denied.
Statement of Reason for Decision: The board considered this petition at its March 14, 2023, meeting. The board decided to take no action on the petition due to the recent passage of legislation entering Virginia into the Audiology and Speech-Language Pathology Compact. The requirements of the compact are unknown, and the board declined to begin a regulatory process related to licensure requirements prior to the compact determining and communicating requirements for licensure in member states.
Agency Contact: Leslie L. Knachel, Executive Director, Board of Audiology and Speech-Language Pathology, 9960 Mayland Drive, Suite 300, Henrico, VA 23233, telephone (804) 597-4130, or email audbd@dhp.virginia.gov.
VA.R. Doc. No. PFR23-15; Filed March 14, 2023, 1:30 p.m.
PERIODIC REVIEWS AND SMALL BUSINESS IMPACT REVIEWS
Vol. 39 Iss. 17 - April 10, 2023
TITLE 4. CONSERVATION AND NATURAL RESOURCES
DEPARTMENT OF CONSERVATION AND RECREATION
Agency Notice
Pursuant to Executive Order 19 (2022) and §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the following regulation is undergoing a periodic review and a small business impact review: 4VAC5-20, Standards for Classification of Real Estate as Devoted to Open Space Use under the Virginia Land Use Assessment Law. The review of this regulation will be guided by the principles in Executive Order 19 (2022). The purpose of a periodic review is to determine whether this regulation should be repealed, amended, or retained in its current form. Public comment is sought on the review of any issue relating to this regulation, including whether the regulation (i) is necessary for the protection of public health, safety, and welfare or for the economical performance of important governmental functions; (ii) minimizes the economic impact on small businesses in a manner consistent with the stated objectives of applicable law; and (iii) is clearly written and easily understandable.
Public comment period begins April 10, 2023, and ends May 1, 2023.
Comments must include the commenter's name and address (physical or email) information in order to receive a response to the comment from the agency. Following the close of the public comment period, a report of both reviews will be posted on the Virginia Regulatory Town Hall and published in the Virginia Register of Regulations.
Contact Information: Lisa McGee, Policy and Planning Director, Department of Conservation and Recreation, 600 East Main Street, 24th Floor, Richmond, VA 23219, telephone (804) 786-4378.
MARINE RESOURCES COMMISSION
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1070, Pertaining to Haul Seines, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 16, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1080, Pertaining to Monkfish (Goosefish), and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 16, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1090, Pertaining to Licensing Requirements and License Fees, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 16, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1100, Pertaining to Shellfish Handling, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 16, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1110, Pertaining to Sheepshead, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 16, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1120, Pertaining to Tilefish and Grouper, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 16, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1130, General Permit No. 4 for Temporary Protective Enclosures for Shellfish, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 16, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1140, Prohibition of Crab Dredging in Virginia Waters, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 16, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1180, Pertaining to Fishing Guides, Charter Boat, and Head Boat Fisheries, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 16, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1190, Pertaining to Gill Net Control Date, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 16, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1200, Pertaining to the Special Oyster Relay Season in the Rappahannock River, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 14, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1220, Pertaining to Separation between Nets, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 14, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1230, Pertaining to Restrictions on Shellfish, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 14, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1250, Pertaining to the Tagging of Shellfish, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 14, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and do not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1260, Pertaining to River Herring, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 14, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1270, Pertaining to Atlantic Menhaden, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 14, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1290, Pertaining to Restrictions on the Harvest of Shellfish and in Condemned Shellfish Areas, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 14, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1300, Living Shoreline Group 1 General Permit for Certain Living Shoreline Treatments Involving Tidal Wetlands, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 14, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1310, Pertaining to Jonah Crab, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 14, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Marine Resources Commission conducted a periodic review and a small business impact review of 4VAC20-1330, Living Shoreline Group 2 General Permit for Certain Living Shoreline Treatments Involving Submerged Lands, Tidal Wetlands, or Coastal Primary Sand Dunes and Beaches, and determined that this regulation should be retained as is. The commission is publishing its report of findings dated March 14, 2023, to support this decision.
The regulation is clearly written and easily understandable. The regulation is necessary for the protection of public health, safety, and welfare by conserving and promoting the seafood and marine resources of the Commonwealth.
The decision of the commission is to retain this regulation as is, making no change. The regulation as written promotes the general welfare of the seafood industry and conserves and promotes the seafood and marine resources of the Commonwealth.
The commission received no comments on the regulation during the periodic review comment period and has determined that there are no recommended amendments to the regulation. The regulation does not have an adverse impact on small businesses and does not overlap, duplicate, or conflict with any known federal or state law or regulation.
Contact Information: Jennifer Farmer, Regulatory Coordinator, Marine Resources Commission, 380 Fenwick Road, Building 96, Fort Monroe, VA 23651, telephone (757) 247-2248.
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TITLE 9. ENVIRONMENT
VIRGINIA WASTE MANAGEMENT BOARD
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Virginia Waste Management Board conducted a periodic review and a small business impact review of 9VAC20-110, Regulations Governing the Transportation of Hazardous Materials, and determined that this regulation should be retained as is. The board is publishing its report of findings dated February 21, 2023, to support this decision.
This regulation is necessary for the protection of public health, safety, and welfare and is clearly written and easily understandable. The regulation incorporates federal transportation regulations into state regulations. The regulation is needed to ensure that hazardous materials are transported safely. The regulation is being retained as is. No comments were received during the public comment period. This regulation is periodically updated to maintain consistency with the Code of Federal Regulations (CFR). The regulation incorporates applicable CFR sections. This minimizes the complexity of the regulation since Virginia's regulation incorporate sections of the CFR by reference; thereby making the federal and state requirements identical. Section 10.1-1454 of the Code of Virginia states: "Any person transporting hazardous materials in accordance with regulations promulgated under the laws of the United States, shall be deemed to have complied with the provisions of this article, except when such transportation is excluded from regulation under the laws or regulations of the United States." The most recent amendment to incorporate applicable CFR sections became effective January 18, 2023. The regulation has been written to maintain consistency with the federal regulatory requirements pertaining to the transportation of hazardous materials due to the requirements of § 10.1-1454 the Code of Virginia.
Small businesses are required to comply with federal requirements concerning the transportation of hazardous materials; therefore, the adoption of less stringent requirements for small businesses in this regulation to minimize the economic impact of the regulation would not be consistent with federal and state law. However, given that this regulation incorporates applicable CFR sections, the regulation is no more restrictive to small businesses than federal regulations and the complexity of the regulation is reduced as the federal and state requirements are identical.
Contact Information: Leslie A. Romanchik, Environmental Manager II, Department of Environmental Quality, 1111 East Main Street, Suite 1400, P.O. Box 1105, Richmond, VA 23218, telephone (804) 912-7218.
STATE WATER CONTROL BOARD
Agency Notice
Pursuant to Executive Order 19 (2022) and §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the following regulations are undergoing a periodic review and a small business impact review: 9VAC25-91, Facility and Aboveground Storage Tank (AST) Regulation; and 9VAC25-101, Tank Vessel Oil Discharge Contingency Plan and Financial Responsibility Regulation.
The review of each regulation will be guided by the principles in Executive Order 19 (2022). The purpose of a periodic review is to determine whether each regulation should be repealed, amended, or retained in its current form. Public comment is sought on the review of any issue relating to these regulations, including whether each regulation (i) is necessary for the protection of public health, safety, and welfare or for the economical performance of important governmental functions; (ii) minimizes the economic impact on small businesses in a manner consistent with the stated objectives of applicable law; and (iii) is clearly written and easily understandable.
Public comment period begins April 10, 2023, and ends May 1, 2023.
Comments must include the commenter's name and address (physical or email) information in order to receive a response to the comment from the agency. Following the close of the public comment period, a report of both reviews will be posted on the Virginia Regulatory Town Hall and published in the Virginia Register of Regulations.
Contact Information: Renee T. Hooper, Tank Regulatory Programs Manager, Department of Environmental Quality, 1111 East Main Street, Suite 1400, P.O. Box 1105, Richmond, VA 23218, telephone (804) 659-1352.
Agency Notice
Pursuant to Executive Order 19 (2022) and §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the following regulation is undergoing a periodic review and a small business impact review: 9VAC25-780, Local and Regional Water Supply Planning. The review of this regulation will be guided by the principles in Executive Order 19 (2022). The purpose of a periodic review is to determine whether this regulation should be repealed, amended, or retained in its current form. Public comment is sought on the review of any issue relating to this regulation, including whether the regulation (i) is necessary for the protection of public health, safety, and welfare or for the economical performance of important governmental functions; (ii) minimizes the economic impact on small businesses in a manner consistent with the stated objectives of applicable law; and (iii) is clearly written and easily understandable.
Public comment period begins April 10, 2023, and ends May 1, 2023.
Comments must include the commenter's name and address (physical or email) information in order to receive a response to the comment from the agency. Following the close of the public comment period, a report of both reviews will be posted on the Virginia Regulatory Town Hall and published in the Virginia Register of Regulations.
Contact Information: Hannah Somers, Department of Environmental Quality, 1111 East Main Street, Suite 1400, P.O. Box 1105, Richmond, VA 23218, telephone (804) 814-2780.
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TITLE 13. HOUSING
VIRGINIA MANUFACTURED HOUSING BOARD
Report of Findings
Pursuant to §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the Virginia Manufactured Housing Board conducted a periodic review and a small business impact review of 13VAC6-11, Public Participation Guidelines, and determined that this regulation should be amended. The board is publishing its report of findings dated March 2023, to support this decision.
The regulation is based on model guidelines and is required per § 2.2-4007.02 of the Code of Virginia. No comments were received from the public. However, a small change to conform to legislation was identified during the review process. As such, the regulation should be amended to conform to Chapter 795 of the 2012 Acts of Assembly.
The regulation was last evaluated in 2008 when it was adopted to conform to statutory changes. The regulation provides standards by which the public can participate in regulatory processes under the purview of the Virginia Manufactured Housing Board. The regulation does not appear to have an impact on small businesses.
Contact Information: Jeff Brown, Director of State Building Codes Office, Department of Housing and Community Development, Main Street Centre, 600 East Main Street, Richmond, VA 23219, telephone (804) 371-7161.
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TITLE 18. PROFESSIONAL AND OCCUPATIONAL LICENSING
BOARD OF NURSING
Agency Notice
Pursuant to Executive Order 19 (2022) and §§ 2.2-4007.1 and 2.2-4017 of the Code of Virginia, the following regulations are undergoing a periodic review and a small business impact review: 18VAC90-25, Regulations Governing Certified Nurse Aides; 18VAC90-27, Regulations for Nursing Education Programs; and 18VAC90-50, Regulations Governing the Licensure of Massage Therapists. The review of each regulation will be guided by the principles in Executive Order 19 (2022). The purpose of a periodic review is to determine whether each regulation should be repealed, amended, or retained in its current form. Public comment is sought on the review of any issue relating to these regulations, including whether each regulation (i) is necessary for the protection of public health, safety, and welfare or for the economical performance of important governmental functions; (ii) minimizes the economic impact on small businesses in a manner consistent with the stated objectives of applicable law; and (iii) is clearly written and easily understandable.
Public comment period begins April 10, 2023, and ends May 1, 2023.
Comments must include the commenter's name and address (physical or email) information in order to receive a response to the comment from the agency. Following the close of the public comment period, a report of both reviews will be posted on the Virginia Regulatory Town Hall and published in the Virginia Register of Regulations.
Contact Information: Jay P. Douglas, R.N., Executive Director, Board of Nursing, 9960 Mayland Drive, Suite 300, Henrico, VA 23233, telephone (804) 367-4520.
REGULATIONS
Vol. 39 Iss. 17 - April 10, 2023
TITLE 1. ADMINISTRATION
STATE BOARD OF ELECTIONS
Final
REGISTRAR'S NOTICE: The State Board of Elections is claiming an exemption from the Administrative Process Act pursuant to § 2.2-4002 B 8 of the Code of Virginia, which exempts agency action relating to the conduct of elections or eligibility to vote.
Title of Regulation: 1VAC20-60. Election Administration (amending 1VAC20-60-80).
Statutory Authority: § 24.2-103 of the Code of Virginia.
Effective Date: March 31, 2023.
Agency Contact: Claire Scott, Policy Analyst, Department of Elections, Washington Building, 1100 Bank Street, 1st Floor, Richmond, VA 23219, telephone (804) 864-8901, or email claire.scott@elections.virginia.gov.
Summary:
Pursuant to Chapters 443 and 444 of the 2022 Acts of Assembly, the amendments (i) clarify what qualifies as a contested election that may be audited by a local electoral board and establish the process for a local electoral board to apply for multiple contested races and (ii) require the local electoral board to choose a risk-limiting audit method by a majority vote and to apply the same risk-limiting audit method to all contested races for which an audit is applied.
1VAC20-60-80. Request for a risk-limiting audit for a contested race within a jurisdiction.
A. For purposes of this section, "contested race" means a contested race wholly contained within the jurisdiction of the county or city for which an electoral board requesting a risk-limiting audit serves.
B. Pursuant to § 24.2-671.2 D of the Code of Virginia, a local electoral board shall follow the process in this section subsection to request a risk-limiting audit of a contested race within its jurisdiction:
1. At the public canvass meeting following the election, an electoral board may elect to request an a risk-limiting audit of a contested race, or multiple contested races, within its jurisdiction (risk-limiting audit) by a majority vote.
2. If a question to request a risk-limiting audit achieves a majority vote, an electoral board must complete Form submit a completed SBE 671.2(D) Request for Risk-Limiting Audit Form to request State Board of Elections (SBE) approval of the audit. If requesting audits of multiple contested races, an electoral board must submit a completed SBE 671.2(D) Request for Risk-Limiting Audit Form for each race. If risk-limiting audits are requested for multiple contested races, the electoral board must request the same method of conducting the audit for each race.
3. The SBE will grant a request for a risk-limiting audit within a locality's jurisdiction of a contested race if:
a. The submitted Form SBE 671.2(D) Request for Risk-Limiting Audit Form contains sufficient information for the SBE to determine that the local electoral board members cast a majority vote in favor of the audit request;
b. The submitted SBE-671.2(D) Request for Risk-Limiting Audit Form contains sufficient information for the SBE to determine the method of conducting the risk-limiting audit chosen by a majority vote of the electoral board, and, in the event that risk-limiting audits are requested for multiple contested races, the requested method of conducting the risk-limiting audit is the same for each race;
c. The submitted Form SBE 671.2(D) Request for Risk-Limiting Audit Form contains sufficient information for the SBE to determine which contested races are subject to the requested audit and that those contested races are in fact wholly contained within the jurisdiction of the city or county for which the local electoral board serves;
c. d. The SBE concludes that the audit is permissible under § 24.2-671.2 of the Code of Virginia and all other relevant provisions of law; and
d. The following conditions are met:
(1) e. The margin of the candidate with the most votes and the second most votes is equal to or greater than 1.0%; and (2) The number of estimated ballots to be sampled exceeds 15% of the total number of ballots cast.
4. Upon granting an electoral board's request for a risk-limiting audit, the SBE may grant an extension not to exceed two weeks of the local electoral board's certification deadline pursuant to § 24.2-671 of the Code of Virginia if necessary for the conduct of the audit.
VA.R. Doc. No. R23-7497; Filed March 22, 2023
TITLE 9. ENVIRONMENT
STATE WATER CONTROL BOARD
Forms
REGISTRAR'S NOTICE: Forms used in administering the regulation have been filed by the agency. The forms are not being published; however, online users of this issue of the Virginia Register of Regulations may click on the name of a form with a hyperlink to access it. The forms are also available from the agency contact or may be viewed at the Office of the Registrar of Regulations, 900 East Main Street, 11th Floor, Richmond, Virginia 23219.
Title of Regulation: 9VAC25-610. Groundwater Withdrawal Regulations.
Agency Contact: Elizabeth Gallup, Guidance and Regulation Coordinator, Department of Environmental Quality, P.O. Box 1105, Richmond, VA 23218, telephone (757) 432-3581, or email elizabeth.gallup@deq.virginia.gov.
FORMS (9VAC25-610)
Groundwater Withdrawal Application Submission Checklist (eff. 2/2023)
Department of Environmental Quality Water Division Permit Application Fee Form, Form 5 (rev. 10/2018)
Application Instructions for Completing a Groundwater Withdrawal Permit Application (rev. 11/2013)
Application for a Groundwater Withdrawal Permit (rev. 9/2012)
Groundwater Withdrawal Permit - Change of Ownership Agreement Form (rev. 11/2013)
Application for a Groundwater Withdrawal Permit (rev. 11/2022)
Groundwater Withdrawal Permit - Change of Ownership Agreement Form (rev. 7/2022)
Uncontested Termination Agreement (rev. 11/2013)
Uniform Water Well Completion Report, Form GW-2 (rev. 8/2016)
Uniform Water Well Completion Report Well Abandonment Form, GW-5 (rev. 8/2016)
Public Notice Authorization Form - Authorization for Public Notice Billing to Groundwater Withdrawal Permit Applicant (rev. 11/2013)
Preapplication Meeting - Application for a Groundwater Withdrawal Permit (rev. 9/2012)
Local and Areawide Planning Requirements (rev. 9/2012)
Quarterly Groundwater Withdrawal Report (rev. 11/2013)
Mitigation Plan (rev. 11/2013)
Existing Users Groundwater Withdrawal Permit Application and Instructions (eff. 2/2014)
Public Notice Authorization Form - Authorization for Public Notice Billing to Groundwater Withdrawal Permit Applicant (rev. 10/2019)
Preapplication Meeting - Application for a Groundwater Withdrawal Permit (rev. 6/2021)
Local Government Ordinance Form (rev. 9/2019)
Quarterly Groundwater Withdrawal Report (rev. 12/2019)
Mitigation Plan (rev. 10/2019)
VA.R. Doc. No. R23-7494; Filed March 16, 2023
TITLE 11. GAMING
DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, CHARITABLE GAMING
Proposed
REGISTRAR'S NOTICE: The Department of Agriculture and Consumer Services, Charitable Gaming, is claiming an exemption from the Administrative Process Act in accordance with the third enactment of Chapters 554 and 609 of the 2022 Acts of Assembly, which exempts the actions of the department relating to the adoption of regulations necessary to implement the provisions of the act; however, the board is required to provide an opportunity for public comment on regulations prior to their adoption.
Title of Regulation: 11VAC20-30. Texas Hold'em Poker Tournament Regulations (adding 11VAC20-30-10 through 11VAC20-30-210).
Statutory Authority: § 18.2-340.19 of the Code of Virginia.
Public Hearing Information:
Public Comment Deadline: May 10, 2023.
Agency Contact: Michael Menefee, Program Manager, Charitable and Regulatory Programs, Department of Agriculture and Consumer Services, 102 Governor Street, Richmond, VA 23219, telephone (804) 786-3983, or email michael.menefee@vdacs.virginia.gov.
Summary:
Pursuant to Chapters 554 and 609 of the 2022 Acts of Assembly and in conformance with Chapter 982 of the 2020 Acts of Assembly, the proposed regulatory action establishes the requirements for charitable organizations wishing to conduct Texas Hold'em poker tournaments to generate charitable funds. The proposed action prescribes the conditions under which a qualified organization may manage, operate, conduct, or contract with a separate operator to conduct Texas Hold'em poker tournaments. The proposed regulation (i) provides that a charitable organization wishing to conduct Texas Hold'em poker tournaments must obtain a permit from the department; (ii) establishes required documents that must be provided to the department, prohibited acts, procedures for recordkeeping and bank account maintenance, and contract and lease requirements; (iii) requires that any person administering a Texas Hold'em poker tournament for a charitable organization must register with the department as an operator; (iv) requires the registration of a landlord who rents, leases, or otherwise provides a premises to a charitable organization to hold a Texas Hold'em poker tournament; (v) establishes requirements for Texas Hold'em poker tournaments, including a fixed entry fee, use of poker cards and poker chips, posting house rules, and prohibited acts; and (vi) outlines training requirements for all persons working or volunteering at a poker tournament, including a prohibition of staff of the charitable organization or the operator from participating as a player in the poker tournament.
Chapter 30
Texas Hold'em Poker Tournament Regulations
11VAC20-30-10. Definitions.
The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:
"Administer" means the conduct of activities by an operator that are associated with production of a poker tournament.
"Agent" means any person authorized by an operator, charitable gaming supplier, or landlord to act for or in place of such operator, supplier, or landlord.
"Charitable Gaming Law" means Article 1.1:1 (§ 18.2-340.15 et seq.) of Chapter 8 of Title 18.2 of the Code of Virginia.
"Charitable host representative" means a person who (i) is a bona fide member, as defined in § 18.2-340.16 of the Code of Virginia, of the qualified organization; (ii) meets all other requirements for bona fide members set forth in the Charitable Gaming Law and regulations adopted pursuant thereto; (iii) does not receive remuneration pursuant to § 18.2-340.33 of the Code of Virginia; and (iv) is responsible for the oversight of the written contract between the qualified organization and operator during the poker tournament.
"Conduct" means the actions by a qualified organization associated with the provision of a poker tournament during and immediately before or after the permitted activity, which may include (i) dealing playing cards; (ii) distributing poker chips; (iii) distributing prizes; and (iv) any other services provided by a charitable host representative, volunteer game worker, or volunteer dealer.
"Dealer" means a volunteer or volunteer member of a qualified organization or an employee, contractor, volunteer, or agent of an operator whose primary function is to distribute cards to players and manage the action at the poker table during a poker game.
"Department" means the Virginia Department of Agriculture and Consumer Services.
"Fiscal year" means the 12-month period beginning January 1 and ending December 31 of any given year.
"Flush" means a hand consisting of five cards of the same suit.
"Four of a kind" means a hand consisting of four cards of the same rank, with four aces being the highest ranking four of a kind and four deuces being the lowest ranking four of a kind.
"Full house" means a hand consisting of three of a kind and a pair, with three aces and two kings being the highest-ranking full house and three deuces and two threes being the lowest ranking full house.
"Game manager" means a person who (i) is a bona fide member, as defined in § 18.2-340.16 of the Code of Virginia, of the qualified organization that is managing, operating, and conducting the poker tournament; (ii) meets all other requirements for bona fide members set forth in the Charitable Gaming Law and this chapter; (iii) does not receive remuneration pursuant to § 18.2-340.33 of the Code of Virginia; and (iv) is responsible for the operation of the qualified organization's poker tournament.
"Hi/Lo" means a variation of Texas Hold'em poker in which the highest or lowest poker hands split the pot.
"Immediate family" means a person's spouse, parent, child, sibling, grandchild, grandparent, mother or father-in-law, or stepchild.
"IRS" means the U.S. Internal Revenue Service or its successor.
"Landlord" means any person who owns or leases any premises devoted in whole or in part for use to hold a poker tournament or such person's agent, firm, association, organization, partnership, corporation, employee, or immediate family member thereof or any person residing in the same household as a landlord.
"Manufacturer" means a person that assembles from raw materials or subparts a completed piece of charitable gaming equipment or supplies. "Manufacturer" also means a person who or an entity that modifies, converts, adds, or removes parts to or from charitable gaming equipment or supplies.
"Operator" means a person who is not affiliated with a qualified organization pursuant to 11VAC20-30-90 and who has registered with the department in accordance with 11VAC20-30-50 to administer poker tournaments.
"Pair" means two cards of the same rank.
"Poker game" means a Texas Hold'em poker game as defined in § 18.2-340.16 of the Code of Virginia.
"Poker tournament" means a Texas Hold'em poker tournament as defined in § 18.2-340.16 of the Code of Virginia.
"Pot" means the total amount bet by players during a poker game.
"Rakes" or "cutting of pots" means the taking of a portion of the pot as a fee or other compensation for providing services during a poker game or tournament, including the services of a dealer.
"Remuneration" means payment in cash or the provision of anything of value for goods provided or services rendered.
"Re-buy" means a player's purchase of additional poker chips at a predetermined time and for a predetermined fee.
"Royal flush" means a hand consisting of an ace, king, queen, jack, and 10 of the same suit.
"Shuffler" means a device that randomizes playing cards.
"Straight" means a hand consisting of five cards of consecutive rank, regardless of suit, with an ace, king, queen, jack, and 10 being the highest ranking straight and an ace, two, three, four, and five being the lowest ranking straight provided, however, that an ace may not be combined with any other sequence of cards for purposes of determining a winning hand (e.g., queen, king, ace, deuce, three).
"Straight flush" means a hand consisting of five cards of the same suit in consecutive ranking with king, queen, jack, 10, and nine being the highest ranking straight flush and ace, deuce, three, four, and five being the lowest straight flush provided, however, that an ace may not be combined with any other sequence of cards for purposes of determining a winning hand (e.g., queen, king, ace, deuce, three).
"Suit" means one of the four categories of cards: club, diamond, heart, or spade, with no suit being higher rank than another.
"Three of a kind" means a hand consisting of three cards of the same rank, with three aces being the highest ranking three of a kind and three deuces being the lowest ranking three of a kind.
"Two pairs" means a hand containing two pairs.
"Tournament chip" or "poker chip" means a token used for wagering in a poker tournament that has no cash value.
"Tournament manager" means a person who is employed or contracted by an operator to administer poker tournaments for a qualified organization.
"Use of proceeds" means the use of funds derived by a qualified organization from its charitable gaming activities for the organization's lawful religious, charitable, community, or educational purpose.
11VAC20-30-20. General requirements.
A qualified organization permitted to conduct poker tournaments shall comply with all applicable provisions of the Charitable Gaming Law, all applicable provisions of 11VAC20-20, and all other regulations adopted pursuant to the Charitable Gaming Law.
11VAC20-30-30. Organization eligibility; permit requirements.
An organization that will conduct a poker tournament is subject to the provisions of 11VAC20-20-20 regarding organization eligibility and permit requirements.
11VAC20-30-40. Permit application process for an organization.
An organization that will conduct a poker tournament is subject to the provisions of 11VAC20-20-30 regarding the permit application process for an organization.
11VAC20-30-50. Operator registration.
A. No qualified organization shall conduct a poker tournament utilizing an operator that is not registered with the department.
B. Any person wishing to administer a poker tournament in Virginia shall obtain a registration from the department. A person seeking to administer a poker tournament on behalf of a qualified organization shall apply to the department for an operator registration on a form prescribed by the department.
C. Any operator that offers to sell, sells, or otherwise provides charitable gaming supplies, which includes playing cards for Texas Hold'em poker, poker chips, and any other equipment or product manufactured for or intended to be used in the conduct of a poker tournament, to any qualified organization must obtain a charitable gaming supplier permit in accordance with § 18.2-340.34 of the Code of Virginia.
D. An operator registration shall be valid for a period of one year from the date of issuance or for the period specified on the registration. The department may issue a registration for a period of less than one year.
E. If any information on the registration application changes or is found to be inaccurate, then the applicant shall notify the department and provide the updated or corrected information within three business days of the change or the discovery of the inaccuracy.
11VAC20-30-60. Requirements for administering, conducting, managing, or operating a poker tournament.
A. A person who has managed, operated, conducted, or administered charitable gaming without a valid license, permit, certificate, registration, or other similar authority related to gambling in any state, territory, or possession of the United States; the District of Columbia; or any political subdivision thereof shall not manage, operate, conduct, or administer a poker tournament.
B. A person who manages, operates, conducts, or administers a poker tournament shall not use or continue to use a poker product that has been recalled by the manufacturer.
C. A person shall not administer a poker tournament for a person who is not permitted to conduct a poker tournament or is not authorized to conduct business in the Commonwealth.
D. A person who administers or conducts a poker tournament must notify the department within 20 days of the occurrence, knowledge, or receipt of the filing of any administrative or legal action against the person relating to gambling or the administration of poker tournaments.
E. A person shall not breach any provision of the contract prescribed in 11VAC20-30-180 between an operator and a qualified organization.
F. A person who has been found to have violated any provision of the Charitable Gaming Law or a regulation adopted pursuant thereto shall not manage, operate, conduct, or administer a poker tournament.
G. A qualified organization shall ensure that all persons, including those employed by the operator, involved in the management, operation, conduct, or administration of a poker tournament are trained in the use of any equipment, on the policies and procedures relevant to the person's function, on the person's responsibilities, on the poker game, and on the Charitable Gaming Law and this chapter. The qualified organization shall ensure the completion of the training required by this subsection, and such completion shall be documented, maintained, and available for inspection by the department, at the department's request.
H. No person other than the charitable organization shall submit a permit application or financial report on behalf of a charitable organization.
I. If the department identifies through inspection, audit, or other means that a person is not in compliance with statutory or regulatory requirements or has ineffective internal controls, the department may impose restrictions consistent with the provisions of this chapter.
J. Any records the department deems necessary to complete an inspection, audit, or investigation may be collected by the department from the premises of any location where a poker tournament is conducted or any location where the records are located or stored. The department shall provide a written receipt of such records at the time of collection.
K. A person who administers a poker tournament shall provide the charitable organization a detailed invoice for each tournament the person administers. The invoice shall reflect the following:
1. Name, address, and the organization number of the qualified organization;
2. Date and location of the poker tournament; and
3. Gross receipts, net receipts, and prize disbursement.
L. A person providing security for an organization's charitable gaming activity shall not participate in the charitable gaming activity and shall not be compensated with charitable gaming supplies, including poker chips.
M. A member of a qualified organization; a person associated with the qualified organization; or an immediate family member or person residing in the household of a director, officer, owner, partner, employee, independent contractor, a member of the qualified organization, or a person affiliated or associated with the qualified organization shall not receive compensation from an operator with whom the qualified organization contracts to administer a poker tournament.
N. A qualified organization shall prohibit an operator and the operator's directors, officers, owners, partners, tournament managers, employees, independent contractors, volunteers, and agents or the immediate family members or persons residing in the household of an operator's directors, officers, owners, partners, tournament managers, employees, independent contractors, volunteers, or agents from playing in a poker tournament the operator administers for the qualified organization.
O. A qualified organization shall ensure that any poker tournament the qualified organization conducts or contracts with an operator to administer has internal control policies and procedures that include segregation of duties, cash security, and cash controls based on generally accepted standards.
P. A qualified organization shall only pay a fixed fee to an operator for services. No qualified organization shall pay a gross aggregate compensation to the operator based on a percentage of the revenue the qualified organization collects for that tournament. No other fees, charges or assessments shall be paid by the qualified organization to an operator for administering a poker tournament except such fixed fee.
Q. All persons managing, operating, conducting, or administering a poker tournament shall wear a badge that meets the requirements set forth in 11VAC20-30-90 Q and shall possess a current photo identification, such as a driver's license or other government-issued identification, while managing, operating, conducting, or administering a poker tournament. All persons shall provide the badge and photo identification to the department upon request.
R. A qualified organization shall only contract with an operator (i) that purchases or receives its charitable gaming supplies from a permitted charitable gaming supplier pursuant to § 18.2-340.34 of the Code of Virginia or (ii) is permitted as a charitable gaming supplier.
S. Any house rules that shall govern the poker tournament shall be prominently displayed during each poker tournament. All house rules shall be preapproved by the department and shall be consistent with the Charitable Gaming Law, this chapter, and the official rules for poker tournaments established by the Poker Tournament Directors Association.
T. A qualified organization shall not rent, lease, or otherwise use any premises for the purposes of holding a poker tournament from a person who is not registered with the department as a landlord in accordance with 11VAC20-30-130.
11VAC20-30-70. Suspension, revocation, or denial of permit for organization.
A. Pursuant to § 18.2-340.20 of the Code of Virginia, the department may suspend, revoke, or deny the permit of any qualified organization to manage, operate, or conduct poker tournaments or to contract with an operator to administer the qualified organization's poker tournaments for cause, including any of the following reasons:
1. Any person involved in the management, operation, or conduct of the qualified organization's poker tournaments is found to be in violation of or has failed to meet any of the requirements of the Charitable Gaming Law or this chapter.
2. The qualified organization is found to be not in good standing with its state or national organization.
3. The IRS revokes or suspends the qualified organization's tax-exempt status.
4. The qualified organization willfully and knowingly provides false information in its application for a permit to conduct charitable gaming.
5. Any person involved in the management, operation, or conduct of the qualified organization's poker tournament has been convicted of any felony or any misdemeanor as follows:
a. For any person participating in the management or operation of any charitable gaming:
(1) Convicted of a felony; or
(2) Convicted of any misdemeanor involving fraud, theft, or financial crimes within the preceding five years.
b. For any person participating in the conduct of charitable gaming:
(1) Convicted of any felony within the preceding 10 years; or
(2) Convicted of any misdemeanor involving fraud, theft, or financial crimes within the preceding five years.
6. The qualified organization fails to report a violation as required by 11VAC20-20-610.
7. The qualified organization is found to have managed, operated, or conducted a poker tournament or contracted with an operator or any person that administered a poker tournament on its behalf without a permit issued to the qualified organization to do so.
8. The qualified organization fails to comply with the requirements of 11VAC20-20-30.
9. If the qualified organization uses or intends to use an operator to administer its poker tournament, the qualified organization fails to submit or provide to the department a written contract that complies with 11VAC20-30-180, fails to submit or provide to the department a new or amended written contract with its operator within the 20 days following the date on which the contract is signed by all parties to the contract, or fails to submit or provide to the department a new or amended written contract with its operator that complies with 11VAC20-30-180.
10. The qualified organization, the members of the qualified organization, any persons affiliated or associated with the qualified organization, or immediate family members or persons residing in the household of a member of the qualified organization or a person affiliated or associated with the qualified organization shall not directly or indirectly receive a loan from a landlord, operator, charitable gaming supplier, or the agents, employees, immediate family members, or persons residing in the household of a landlord, operator, or charitable gaming supplier.
B. The failure to meet any of the requirements of § 18.2-340.24 of the Code of Virginia shall be cause for the denial of the permit, and no qualified organization shall manage, operate, and conduct any poker tournaments or contract with an operator to administer the qualified organization's poker tournaments until the requirements are met and a permit is obtained.
C. If the department suspends a qualified organization's permit, the department shall set the terms of the suspension, which shall include the length of the suspension and a requirement that, prior to reinstatement of the permit, the organization shall submit a remedial business plan to address the conditions that resulted in the suspension.
11VAC20-30-80. Poker tournaments.
A. A Texas Hold'em poker tournament is a competition at which:
1. Players shall pay a fixed fee for entry into the competition and for a certain amount of poker chips for use in the competition;
2. Players may be allowed to pay an additional fee during set preannounced times of the competition to receive additional poker chips for use in the competition;
3. Players may be seated at one or more tables simultaneously playing Texas Hold'em poker games;
4. Players shall, upon running out of poker chips, be eliminated from the competition;
5. A set preannounced number of players shall be awarded prizes of value according to how long such players remain in the competition;
6. The tournament has a fixed and predetermined end time in accordance with this section; and
7. The poker chips have no monetary or cash value and no actual currency is wagered.
B. Any poker competition that does not meet the requirements established in subsection A of this section is not a poker tournament and is prohibited pursuant to § 18.2-340.22 of the Code of Virginia. A qualified organization shall ensure its poker tournament meets the requirements established in subsection A of this section.
11VAC20-30-90. Operation of poker tournaments; administration of poker tournaments.
A. A qualified organization shall only manage, operate, and conduct a poker tournament after a permit has been issued pursuant to 11VAC20-20-20 by the department. A qualified organization that contracts with an operator that is registered pursuant to 11VAC20-30-50 shall obtain a permit prior to the operator administering a poker tournament.
B. A person shall only administer a poker tournament for a qualified organization permitted by the department pursuant to 11VAC20-20-20 and shall only administer a poker tournament after the person is registered pursuant to 11VAC20-30-50.
C. A qualified organization's game managers, volunteer game workers, dealers, charitable host representatives, or the immediate family members or persons residing in the household of a qualified organization's game managers, volunteer game workers, dealers, or charitable host representatives shall not participate as a player or otherwise play in the poker tournament in which they served as a game manager, volunteer game worker, dealer, or charitable host representative conducted by or administered for the organization.
D. The qualified organization shall ensure an operator's directors, officers, owners, partners, tournament managers, dealers, employees, independent contractors, volunteers, agents, or the immediate family members or persons residing in the household of an operator's directors, officers, owners, partners, tournament managers, dealers, employees, independent contractors, volunteers, or agents do not participate as a player or otherwise play in the poker tournament for which the operator is contracted to administer.
E. A qualified organization is responsible for all actions performed by its game managers, volunteer game workers, dealers, and charitable host representatives. If a qualified organization contracts with an operator to administer its poker tournament, the qualified organization is responsible for ensuring the poker tournament is administered in compliance with the Charitable Gaming Law and this chapter.
F. A qualified organization may not hold concurrent poker tournaments.
G. A qualified organization may conduct poker tournaments only at a location within the county, city, or town in which the organization's principal office, as registered with the State Corporation Commission, is located or in an adjoining county, city, or town. A qualified organization may not conduct poker at an establishment that has been granted a license pursuant to Chapter 2 (§ 4.1-200 et seq.) of Title 4.1 of the Code of Virginia unless such license is held by the organization.
H. A qualified organization shall ensure that all persons, including the operator's employees, independent contractors, volunteers, or agents, involved in the management, operation, conduct, or administration of a poker tournament are trained in the use of any equipment, on the policies and procedures relevant to the person's function, on the person's responsibilities, on the poker game, and on the Charitable Gaming Law and this chapter. All training courses shall be approved in advance by the department.
Any person who will serve as a dealer shall be trained, at a minimum, in the following:
1. Procedures for opening and closing tables for the poker tournament, including the proper security procedures regarding poker chip inventories;
2. Procedures for distributing and removing gaming chips and plaques from the poker tournament table;
3. Procedures for accepting cash at the poker tournament table;
4. Procedures for shift changes at the poker tournament table;
5. Procedures for the proper placement of wagers by players and the proper collection of losing wagers and payment of winning wagers; and
6. Recognizing problem and compulsive gamblers at poker tournaments and procedures for informing supervisory personnel.
Before any person who will serve as a dealer is allowed to deal at a poker tournament, the prospective dealer shall pass a table test. A table test shall consist of the dealer demonstrating proficiency at the poker tournament to the satisfaction of the game manager or tournament manager. The qualified organization shall ensure the completion of the training required by this subsection and the successful completion of the table test by the prospective dealer. Such completion shall be documented, maintained, and available for inspection by the department, at their request.
I. The qualified organization shall be responsible for ensuring all house rules are followed during the poker tournament, including those house rules administered by an operator.
J. If a qualified organization is managing, operating, and conducting its own poker tournament, then a game manager must be physically present during the entire duration of the poker tournament. If an operator is administering a qualified organization's poker tournament, then the charitable host representative must be physically present during the entire duration of the poker tournament and ensure the tournament manager is physically present during the entire duration of the poker tournament.
K. A qualified organization shall provide a badge that meets the criteria established in 11VAC20-30-90 Q for each of its game managers, the tournament manager, the charitable host representative, dealers, and other game workers. Each game manager, tournament manager, charitable host representative, dealer, or other game worker shall wear a badge so that the badge is visible to players and to the department during the duration of the poker tournament. Each game manager, tournament manager, charitable host representative, dealer, or other game worker shall also possess a current photo identification, such as a driver's license or other government-issued identification. The game manager, tournament manager, charitable host representative, each dealer, and all other game workers shall provide the badge, current photo identification, or both upon request by the department to do so.
L. If a qualified organization is managing, operating, and conducting its own poker tournament, then a game manager shall complete and sign a poker tournament reconciliation form within the 48 hours following the end of the poker tournament, as required by 11VAC20-30-100. If an operator is administering a qualified organization's poker tournament, then the charitable host representative shall complete a poker tournament reconciliation form, sign it, and ensure the tournament manager signs it within the 48 hours following the end of the poker tournament as required by 11VAC20-30-100.
M. All persons involved in managing, operating, conducting, or administering a poker tournament shall be 18 years of age or older.
N. During a poker tournament held by a qualified organization, no gambling or gaming may take place other than that specifically authorized by this chapter. During a poker tournament held by a qualified organization, no person may use currency, a token that is not an authorized tournament chip, or other thing of value as a wager.
O. No poker games utilizing any electromechanical device or other mechanism employing electronic chips, tubes, video display screens, or microprocessors may be used during a poker tournament.
P. Players must be physically present to play.
Q. During a poker tournament, all game managers, tournament managers, charitable host representatives, dealers, and all other game workers shall wear a badge that includes:
1. A recent photo of the person;
2. The first and last name of the person;
3. The name of the qualified organization or operator; and
4. The date the badge was issued to the person.
11VAC20-30-100. Tournament play.
A. All persons participating as a player in a poker tournament shall be 18 years of age or older.
B. Prior to a poker tournament, a qualified organization must establish the fixed fee that a player must pay in order to enter the poker tournament. The qualified organization must post or advertise the fixed entry fee for the poker tournament and the number of tournament chips received for that entry fee.
C. The qualified organization shall ensure a poker game meets the definition of Texas Hold'em poker game as stated in § 18.2-340.16 of the Code of Virginia.
D. The game manager, charitable host representative, dealer, volunteer game workers, or operator's employees, independent contractors, volunteers, or agents shall not:
1. Allow any wagering in any manner not set forth in this chapter;
2. Accept any direct or indirect tip or gratuity; or
3. Consume alcoholic beverages during the tournament.
E. The dealer shall only be responsible for dealing playing cards and handling tournament chips at the poker table during the poker tournament. The dealer shall not be assigned any other duties or responsibilities not directly related to dealing playing cards or handling tournament chips.
F. The following resources shall be used during a poker tournament:
1. A live dealer;
2. Physical playing cards;
3. Physical tournament chips; and
4. Tables large enough to ensure that players may examine their cards without disclosing the card value to other players. No single table shall have more than 11 players.
G. Re-buys may be allowed at preannounced times within the first three hours of tournament play or until the first break (consolidation or balancing of tables) of the tournament, whichever occurs first. These re-buys must occur at established times that are posted in the tournament rules prior to the beginning of the tournament. A re-buy must contain the predetermined number of poker chips established in the tournament rules. Re-buys may only occur before a player has lost all of his poker chips and may only bring the player up to the original amount of poker chips provided at the beginning of the tournament. A player who has lost all of his poker chips may not re-buy and is eliminated from the tournament.
H. No individual who is participating in the management, operation, or conduct of a poker tournament shall provide any information or engage in any conduct that alters or is intended to alter the outcome of any poker tournament.
I. Tournament chips.
1. All tournament chips used in a poker tournament must be purchased from a charitable gaming supplier permitted pursuant to § 18.2-340.34 of the Code of Virginia.
2. All poker tournaments shall be conducted using tournament chips approved by the department. The tournament chips shall bear the following:
a. The name, logo, or other identification of the charitable organization or operator issuing the tournament chip;
b. The word "Tournament;"
c. The tournament value of the poker chip. No monetary word or symbol, such as dollars ($) or cents (¢), shall be used on any poker chip; and
d. The phrase "No Cash Value."
3. A qualified organization or its operator shall store tournament chips in a secure area.
4. A qualified organization or its operator shall conduct an inventory of all tournament chips and include on a poker tournament reconciliation form prescribed or approved by the department any discrepancy in the inventory and shall include the balance for each tournament value of the poker chip on hand at the beginning of each tournament and the balance on hand at the end of each tournament.
5. Tournament chips are to be used in the play of the poker tournament and shall not be redeemed for cash or any other thing of value. A qualified organization or its operator shall not accept tournament chips as payment for any goods or services and shall not use tournament chips in any other transaction.
6. No person is permitted to sell or exchange a tournament chip for currency with another player, the operator, the qualified organization, or any other person or entity.
J. Playing cards.
1. All playing cards used in a poker tournament must be purchased from or provided by a charitable gaming supplier permitted pursuant to § 18.2-340.34 of the Code of Virginia.
2. The qualified organization or its operator shall conduct an inventory of all boxes containing decks of playing cards at the beginning of each tournament and at the end of each tournament to ensure that the boxes of cards are intact, unbroken, and free from alteration or tampering.
3. Decks of cards shall be stored in a secure location that minimizes alteration or tampering.
4. The dealer shall verify that all cards are present in the deck and visually inspect the backs of the cards for any defects that might compromise the integrity or fairness of the poker game and shall offer an opportunity for each player at the dealer's table to visually inspect the cards. The game manager or charitable host representative shall remove any deck of cards that is missing a card or contains damaged or altered cards or other card flaws that would affect the integrity of the poker game. Any deck found to be defective or missing a card or to contain damaged or altered cards or other card flaws shall be made unplayable.
5. Unless the Poker Tournament Directors Association rules differ, the ranking of hands, from highest to lowest, shall be as follows:
a. Royal flush;
b. Straight flush;
c. Four of a kind;
d. Full house;
e. Flush;
f. Straight;
g. Three of a kind;
h. Two pairs;
i. One pair; and
j. High card.
K. The order of finish for a poker tournament shall be determined by one of the following methods only:
1. If play continues until all but one player is eliminated before the predetermined end time, the order of finish shall be the order of elimination from last to first. The last remaining player shall be declared the winner; or
2. If play stops at the predetermined end time, the order of finish shall be determined by the ranking value of the tournament chips held by each player at the end of play from highest to lowest. The player with the highest value of tournament chips shall be declared the winner.
L. The following restrictions apply to method of play:
1. Wild cards are prohibited;
2. Hi/Lo games are prohibited;
3. Rakes or cutting of pots is prohibited;
4. A player shall only bet on his hand in a poker game;
5. A players is prohibited from exchanging information concerning his hand;
6. A players who folds from the poker game of play shall not reveal his pocket cards; and
7. No player may play more than one hand during a poker game.
M. A qualified organization shall prominently display its charitable gaming permit during the poker tournament, and if the qualified organization uses an operator to administer its poker tournament, the qualified organization shall also prominently display the operator's registration.
N. The qualified organization shall prominently display the department's poster advising the public of a telephone number where complaints relating to the poker tournament may be made. Such posters shall be in a format prescribed by the department, as required by 11VAC20-20-610.
O. The qualified organization shall prominently display a poster that bears a toll-free telephone number for "Gamblers Anonymous" or another organization that provides assistance to compulsive gamblers.
P. The qualified organization shall prominently display any house rules that shall govern the poker tournament beyond the official rules for poker tournaments established by the Poker Tournament Directors Association. Any house rules shall be consistent with the Charitable Gaming Law, this chapter, and the official rules for poker tournaments established by the Poker Tournament Directors Association.
Q. The qualified organization shall ensure all mechanical poker equipment is fully functional and maintains the integrity of the poker tournament prior to, during, and after the poker tournament. Any mechanical poker equipment that is not fully functional or that does not maintain the integrity of the poker tournament shall be removed immediately from the poker tournament by the qualified organization.
R. A qualified organization shall not manage, operate, or conduct its poker tournament or have its poker tournament administered by an operator on a premises where gambling or gaming activities occur, unless such activities are authorized by the Charitable Gaming Law or regulations adopted pursuant thereto; Chapter 40 (§ 58.1-4000 et seq.) or Chapter 41 (§ 58.1-4100 et seq.) of Title 58.1 of the Code of Virginia; or Chapter 29 (§ 59.1-364 et seq.) of Title 59.1 of the Code of Virginia.
S. Only a qualified organization or a permitted charitable gaming supplier shall advertise a poker tournament. Any printed advertisement is permitted, provided the name of the qualified organization shall be in a type size equal to or larger than the name of the premises used for the poker tournament, name of the operator, or any word referring to the poker tournament.
T. A game manager or, if a qualified organization uses an operator to administer its poker tournament, the charitable host representative shall ensure any tournament chips, playing cards, or mechanical poker equipment used to conduct the poker tournament are not counterfeit or tampered with or do not otherwise affect the integrity of the poker tournament prior to, during, and after the poker tournament. Any tournament chips, playing cards, or mechanical equipment found to be counterfeit or tampered with shall be removed immediately from the poker tournament. Such incidents shall be reported by the qualified organization or jointly by the qualified organization and operator to the department.
11VAC20-30-110. Charitable gaming supplies; approval of mechanical card shuffler and dealer shoes and other mechanical equipment.
A. All charitable gaming supplies, including cards, tournament chips, and mechanical equipment, shall be purchased from or provided by a charitable gaming supplier permitted pursuant to § 18.2-340.34 of the Code of Virginia.
B. Mechanical equipment may be used to conduct poker games or tournaments, provided that such equipment is preapproved by the department in accordance with and subject to this section and technical standards adopted by the department.
C. The department shall set testing criteria for all mechanical card shufflers and dealer shoes and other mechanical equipment used during a poker tournament. A mechanical card shuffler and dealer shoe or other mechanical equipment used during a poker tournament shall not be sold, leased, or otherwise furnished to any person in the Commonwealth for use during a poker tournament until an identical sample mechanical card shuffler and dealer shoe or equipment containing identical software has been certified by a testing facility that has been formally recognized by the department as a testing facility that upholds the standards of integrity established by the department. The testing facility must certify that the mechanical card shuffler and dealer shoe, other mechanical equipment, associated hardware, and associated software conform, at a minimum, to the requirements of this chapter. Once the testing facility reports the test results to the department, the department will either approve or reject the mechanical card shuffler and dealer shoe or other mechanical equipment and inform the manufacturer of the results. If any such approved system or equipment fails to meet the department's criteria, that system or equipment shall be recalled and shall not be distributed in the Commonwealth. The cost of testing shall be borne by the manufacturer of such equipment.
D. Notwithstanding any other testing criteria established by the department, the mechanical card shuffler and dealer shoe shall be tested to the standards established in GLI 29: Card Shufflers and Dealer Shoes, Version 1.0, produced by Gaming Laboratories International.
11VAC20-30-120. Rules of play.
All persons conducting, managing, operating, or administering a poker tournament shall adhere to the official rules of the Poker Tournament Directors Association.
11VAC20-30-130. Requirements regarding renting premises, agreements, and landlord participation.
A. A qualified organization shall not rent or use any leased premises to hold a poker tournament unless all terms for rental or use are set forth in a written contract provided to the department prior to the issuance of a permit to conduct the poker tournament.
B. A person who rents, leases, or otherwise provides a premises to a qualified organization to hold a poker tournament shall obtain a landlord registration from the department. A landlord shall obtain a landlord registration regardless of whether the landlord charges or intends to charge a rental fee for providing a premises to a qualified organization.
C. All persons who rent, lease, or otherwise provide a premises to a qualified organization to hold a poker tournament shall apply to the department for a landlord registration on a form prescribed by the department. The application for a landlord registration shall include:
1. The names of all owners, directors, and partners; and
2. All current rental agreements between the landlord and a qualified organization.
D. A landlord registration shall be valid for a period of one year from the date of issuance or for the period specified on the registration. The department may issue a registration for a period of less than one year. If any information on the registration application changes or is found to be inaccurate, the applicant shall notify the department and provide the updated or corrected information within three business days of the change or the discovery of the inaccuracy.
E. A landlord, the landlord's agents, or the landlord's employees or an immediate family member or person residing in the household of such landlord, agent, or employee shall not directly or indirectly make a loan to a qualified organization, a member of a qualified organization, a person affiliated or associated with a qualified organization, an operator, a supplier of poker supplies, or an immediate family member or person residing in the household of a member of a qualified organization, a person affiliated or associated with a qualified organization, an operator, or a supplier of poker supplies.
F. A landlord, the landlord's agents, the landlord's employees, or the immediate family members or persons residing in the household of such landlord, agent, or employee shall not directly or indirectly make any payment to a qualified organization, a member of a qualified organization, a person affiliated or associated with a qualified organization, an operator, a charitable gaming supplier, or an immediate family member or person residing in the household of a member of a qualified organization, a person affiliated or associated with a qualified organization, an operator, or a charitable gaming supplier.
G. A landlord, its agent, or its employees or the immediate family members or persons residing in the household of such landlord, agent, or employee shall not:
1. Participate in the management, operation, conduct, or administration of any poker tournament operated, conducted, or administered on the landlord's premises;
2. Sell, lease, or otherwise provide any charitable gaming supplies, including playing cards, poker chips, or other game pieces, for use during a poker tournament operated, conducted, or administered on the landlord's premises;
3. Require as a condition of the lease that a qualified organization use a particular charitable gaming supplier or operator; or
4. Provide, advise, or direct a qualified organization or operator to use a particular person to manage, operate, conduct, or administer a poker tournament that is to be held in the landlord's premises.
H. A member of a qualified organization who participates in the management, operation, or conduct of a poker tournament shall not provide services to a landlord or be remunerated in any manner by the landlord of the premises that the qualified organization uses to manage, operate, or conduct its poker tournament.
I. A qualified organization shall only lease a premises by means of a fixed rental payment. The fixed rental payment shall reflect the current fair market rental value of the property and shall not be based upon or determined by a percentage of the proceeds derived from the operation of the poker tournament or to the number of people in attendance at such tournament.
J. No contract for the rental or leasing of a premises for a poker tournament shall be contingent upon the qualified organization's agreement that it will contract with a particular business for a particular premises, equipment, or service. A landlord, owner, lessor, or lessee of a premises where a poker tournament is being played is prohibited from serving in any capacity with any qualified organization that is leasing from such landlord, owner, lessor, or lessee.
K. A charitable gaming supplier is ineligible for a landlord registration issued pursuant to the Charitable Gaming Law and this chapter.
L. A landlord shall provide to the department the records, including financial records, that the department deems necessary to complete an inspection, audit, or investigation. The department shall provide written receipt of such records at the time the landlord provides requested records to the department. The department may suspend or revoke the registration of a landlord who refuses to provide the requested record.
M. If the department determines through inspection, audit, or other means that a landlord is not in compliance with a provision of the Charitable Gaming Law or regulations adopted pursuant thereto, the department may deny, suspend, or revoke the landlord’s registration.
11VAC20-30-140. Bank accounts.
An organization that will conduct a poker tournament is subject to the provisions of 11VAC20-20-80 regarding bank accounts.
11VAC20-30-150. Recordkeeping.
An organization that will conduct a poker tournament is subject to the provisions of 11VAC20-20-90 regarding recordkeeping.
11VAC20-30-160. Financial reporting, penalties, inspections, and audits.
An organization that will conduct a poker tournament is subject to the provisions of 11VAC20-20-100 regarding financial reporting, penalties, inspections, and audits.
11VAC20-30-170. Use of proceeds.
An organization that will conduct a poker tournament is subject to the provisions of 11VAC20-20-110 regarding use of proceeds.
11VAC20-30-180. Requirements regarding contracts.
A. If a qualified organization elects to use an operator to administer its poker tournament, then it shall obtain a written contract with the operator.
B. A written contract between a qualified organization and an operator shall identify the conditions and cost for the operator to administer a poker tournament for the qualified organization. This written contract shall:
1. Require the operator to register with the department and comply with the requirements established in 11VAC20-30-50.
2. Require the operator to report to the qualified organization and the department within 20 days if there is any action taken against any valid license, permit, certificate, registration, or other similar documents related to gambling held by the operator in any state, territory, a possession of the United States, the District of Columbia, or any political subdivision thereof.
3. Require the operator to report to the qualified organization and the department within 20 days if the operator fails to file or has been delinquent in excess of one year in the filing of any tax returns or the payment of any taxes due the Commonwealth or has failed to establish a registered office or registered agent in the Commonwealth if so required by § 13.1-634 or 13.1-763 of the Code of Virginia.
4. Require the operator to provide the qualified organization and the department with access to the operator's financial record for each poker tournament administered on the qualified organization's behalf for a minimum of the previous three fiscal years and, if necessary, to provide the qualified organization with copies or the department with the originals of these records or any other records deemed necessary to complete an inspection, audit, or investigation without hindrance from the operator. The department shall provide a written receipt for the originals of the records at the time of collection.
5. Require the operator to provide the qualified organization with a copy of a detailed invoice for each poker tournament that the operator administers on behalf of the qualified organization. The invoice shall include the information required 11VAC20-30-60 K.
6. Require the operator to retain all bank account records, including monthly bank statements, canceled checks or facsimiles thereof, and reconciliations for a minimum of three years following the close of a fiscal year.
7. Require the operator to display prominently its operator's registration during each poker tournament the operator administers on the qualified organization's behalf.
8. Require the operator to comply with any restrictions or additional recordkeeping and financial reporting requirements imposed upon the qualified organization by the department due to deficiencies identified through inspection, audit, or other means.
9. Require the operator to pay all expenses other than prizes that the operator incurs in the administration of the tournament by check or electronic fund transfer directly from its bank account.
10. Specify the duration of the written contract period and the termination rights for the qualified organization and operator.
11. Specify the terms of any arrangement agreed upon by the qualified organization and the operator regarding the deposit of the receipts received by an operator due to the operator's administering of a poker tournament for a qualified organization through an electronic fund transfer into the qualified organization's charitable gaming bank account. A written agreement specifying the terms of this arrangement shall be required prior to any electronic fund transfer occurring between the two parties.
12. Require the tournament manager to be physically present at all times during a poker tournament the operator is administering.
C. A qualified organization shall only contract with an operator that adheres to the provisions of the Charitable Gaming Law and this chapter.
D. An organization shall provide a copy of all written contracts between the organization and the operator to the department upon application for a permit or upon the entering into any contract with an operator following the submission of an application or receipt of a permit.
11VAC20-30-190. Charitable gaming suppliers.
A supplier of charitable gaming supplies used during a poker tournament is subject to the provisions of 11VAC20-20-130.
11VAC20-30-200. Procedural rules for informal fact-finding conferences and hearings.
A person who manages, operates, conducts, or administers a poker tournament or a landlord is subject to the provisions of 11VAC20-20-600 regarding procedural rules for informal fact-finding conferences and hearings.
11VAC20-30-210. Reporting violations.
A person who manages, operates, conducts, or administers a poker tournament or a landlord is subject to the provisions of 11VAC20-20-610 regarding reporting violations.
NOTICE: The following forms used in administering the regulation have been filed by the agency. Amended or added forms are reflected in the listing and are published following the listing. Online users of this issue of the Virginia Register of Regulations may also click on the name to access a form. The forms are also available from the agency contact or may be viewed at the Office of Registrar of Regulations, 900 East Main Street, 11th Floor, Richmond, Virginia 23219.
FORMS (11VAC20-30)
Annual Financial Report, Form 101 (rev. MM/YYYY)
Charitable Gaming Permit Application – New Applicants, Form 201-N (rev. MM/YYYY)
Charitable Gaming Permit Application – Renewal Applicants, Form 201-R (rev. MM/YYYY)
Destruction of Unused Charitable Gaming Supplies, Form 112 (rev. MM/YYYY)
Landlord Registration, Form 501 (eff. MM/YYYY)
Permit Amendment, Form 202 (rev. MM/YYYY)
Quarterly Financial Report Form, Form 102 (rev. MM/YYYY)
Report of Game Termination, Form 0 (rev. MM/YYYY)
Texas Hold'em Poker Tournament Operator Registration Application, Form 307 (eff. MM/YYYY)
Texas Hold'em Poker Tournament Operator Registration – Personal Information Form, Form 307a (eff. MM/YYYY)
Texas Hold'em Poker Tournament Reconciliation Summary, Form 114 (eff. MM/YYYY)
DOCUMENTS INCORPORATED BY REFERENCE (11VAC20-30)
GLI-29: Card Shufflers and Dealer Shoes, Gaming Laboratories International, LLC, Version 1.0, July 20, 2012, www.gaminglabs.com.
Poker Tournament Directors Association Rules, Poker Tournament Directors Association, 2019, September 17, 2019, https://www.pokertda.com/.
VA.R. Doc. No. R23-7455; Filed March 22, 2023
TITLE 12. HEALTH
DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL SERVICES
Notice of Extension of Emergency Regulation
Title of Regulation: 12VAC35-46. Regulations for Children's Residential Facilities (adding 12VAC35-46-1260, 12VAC35-46-1270).
Statutory Authority: §§ 37.2-203 and 37.2-408 of the Code of Virginia.
The Governor has approved the request of the State Board of Behavioral Health and Developmental Services to extend the expiration date of the emergency regulation for 12VAC35-46 for six months as provided for in § 2.2-4011 D of the Code of Virginia. Therefore, the emergency regulation is continued in effect through January 8, 2024. This extension is required because there is no longer sufficient time for the proposed and final stages to be completed prior to expiration. The regulatory action will align the Regulations for Children's Residential Facilities (12VAC35-46) with the requirements of the federal Family First Prevention Services Act for children's residential service providers who accept Title IV-E funding to meet the standards as qualified residential treatment programs. Extension will ensure sufficient time for the permanent adoption process. The emergency regulation was published in 38:11 VA.R. 1055-1056 January 27, 2022.
Effective Date Extended Through: January 8, 2024.
Agency Contact: Susan H. Puglisi, Regulatory Research Specialist, Office of Regulatory Affairs, Department of Behavioral Health and Developmental Services, 1220 Bank Street, 4th Floor South, Richmond, VA 23219, telephone (804) 371-8043, FAX (804) 371-4609, TDD (804) 371-8977, or email susan.puglisi@dbhds.virginia.gov.
VA.R. Doc. No. R22-6861; Filed March 15, 2023
TITLE 18. PROFESSIONAL AND OCCUPATIONAL LICENSING
BOARD OF FUNERAL DIRECTORS AND EMBALMERS
Forms
REGISTRAR'S NOTICE: Forms used in administering the regulation have been filed by the agency. The forms are not being published; however, online users of this issue of the Virginia Register of Regulations may click on the name of a form with a hyperlink to access it. The forms are also available from the agency contact or may be viewed at the Office of the Registrar of Regulations, 900 East Main Street, 11th Floor, Richmond, Virginia 23219.
Titles of Regulations: 18VAC65-20. Regulations Governing the Practice of Funeral Services.
18VAC65-40. Regulations for the Funeral Service Internship Program.
Agency Contact: Erin Barrett, Regulatory Coordinator, Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233, telephone (804) 367-4688, or email erin.barrett@dhp.virginia.gov.
FORMS (18VAC65-20)
Checklist and Instructions for Funeral License (rev. 7/2021)
Funeral Service Licensee Reinstatement Application (rev. 7/2021)
Checklist and Instructions for Funeral License (rev. 3/2023)
Funeral Service Licensee Reinstatement Application (rev. 3/2023)
Request for Verification of a Virginia Funeral License (rev. 11/2019)
Checklist and Instructions for Courtesy Card Application (rev. 7/2021)
Checklist and Instructions for Surface Transportation and Removal Service Registration Application (rev. 7/2021)
Checklist and Instructions for Courtesy Card Application (rev. 3/2023)
Checklist and Instructions for Surface Transportation and Removal Service Registration Application (rev. 3/2023)
Checklist and Instructions for Crematory Registration Application (rev. 1/2021)
Checklist and Instructions for Continuing Education Providers (rev. 3/2021)
Instructions for Completing the Continuing Education Summary Form for The Virginia Board of Funeral Directors and Embalmers (rev. 8/2016)
Instructions for Continuing Education Providers Adding Additional Courses (rev. 3/2021)
Continuing Education (CE) Credit Form for Volunteer Practice (rev. 7/2020)
Continued Competency Activity and Assessment Form (rev. 7/2012)
Funeral Service New Establishment Application (rev. 7/2021)
Funeral Service Establishment/Branch Application (rev. 7/2021)
Funeral Service Branch Establishment Application (rev. 7/2021)
Funeral Service Establishment/Branch Change Application (rev. 7/2021)
Funeral Establishment or Branch Change of Manager Application (rev. 7/2021)
Funeral Service New Establishment Application (rev. 3/2023)
Funeral Service Establishment/Branch Application (rev. 3/2023)
Funeral Service Branch Establishment Application (rev. 3/2023)
Funeral Service Establishment/Branch Change Application (rev. 3/2023)
Funeral Establishment or Branch Change of Manager Application (rev. 3/2023)
Request for Reinspection due to Structural Change to Preparation Room (rev. 7/2020)
Waiver of Full-Time Manager (rev. 7/2021)
Funeral Service Establishment Reinstatement Application (rev. 7/2021)
Courtesy Card Reinstatement Application (rev. 7/2021)
Waiver of Full-Time Manager (rev. 3/2023)
Funeral Service Establishment Reinstatement Application (rev. 3/2023)
Courtesy Card Reinstatement Application (rev. 3/2023)
Surface Transportation and Removal Services Reinstatement Application (rev. 3/2023)
Presentation Request Form (rev. 7/2020)
Name/Address Change Form (rev. 2/2016)
Appendix I. General Price List (rev. 10/2019)
Appendix II. Casket Price List, Outer Burial Container Price List (rev. 10/2019)
Appendix III. Itemized Statement of Funeral Goods and Services Selected (rev. 10/2019)
FORMS (18VAC65-40)
Application for Funeral Service Internship Program, online form available at https://www/license/dhp.virginia.gov/apply/
Funeral Supervisor Registration Application (rev. 6/2022)
Funeral Change of Supervisor Application (rev. 7/2021)
Checklist and Instructions for Registration for Funeral Service Internship Program (rev. 7/2021)
Checklist and Instructions for Registration for Funeral Directing Internship Program (rev. 7/2021)
Checklist and Instructions for Registration for Embalming Internship Program (rev. 7/2021)
Funeral Supervisor Registration Application (rev. 3/2023)
Funeral Change of Supervisor Application (rev. 3/2023)
Checklist and Instructions for Registration for Funeral Service Internship Program (rev. 3/2023)
Checklist and Instructions for Registration for Funeral Directing Internship Program (rev. 3/2023)
Checklist and Instructions for Registration for Embalming Internship Program (rev. 3/2023)
First 1000 Hour Funeral Service Internship Report – Funeral Directing (rev.1/2021)
Second 1000 Hour Funeral Service Internship Report – Funeral Directing (rev. 1/2021)
Funeral Service Internship Report of Final Completion – Funeral Directing (rev. 1/2021)
First 1000 Hour Embalming Internship Report (rev. 1/2021)
Second 1000 Hour Embalming Internship Report (rev. 1/2021)
Embalming Internship Report of Final Completion (rev. 1/2021)
Funeral Intern Reinstatement Application (rev. 7/2021)
Funeral Intern Reinstatement Application (rev. 3/2023)
VA.R. Doc. No. R23-7501; Filed March 15, 2023
TITLE 18. PROFESSIONAL AND OCCUPATIONAL LICENSING
BOARD OF FUNERAL DIRECTORS AND EMBALMERS
Forms
REGISTRAR'S NOTICE: Forms used in administering the regulation have been filed by the agency. The forms are not being published; however, online users of this issue of the Virginia Register of Regulations may click on the name of a form with a hyperlink to access it. The forms are also available from the agency contact or may be viewed at the Office of the Registrar of Regulations, 900 East Main Street, 11th Floor, Richmond, Virginia 23219.
Titles of Regulations: 18VAC65-20. Regulations Governing the Practice of Funeral Services.
18VAC65-40. Regulations for the Funeral Service Internship Program.
Agency Contact: Erin Barrett, Regulatory Coordinator, Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233, telephone (804) 367-4688, or email erin.barrett@dhp.virginia.gov.
FORMS (18VAC65-20)
Checklist and Instructions for Funeral License (rev. 7/2021)
Funeral Service Licensee Reinstatement Application (rev. 7/2021)
Checklist and Instructions for Funeral License (rev. 3/2023)
Funeral Service Licensee Reinstatement Application (rev. 3/2023)
Request for Verification of a Virginia Funeral License (rev. 11/2019)
Checklist and Instructions for Courtesy Card Application (rev. 7/2021)
Checklist and Instructions for Surface Transportation and Removal Service Registration Application (rev. 7/2021)
Checklist and Instructions for Courtesy Card Application (rev. 3/2023)
Checklist and Instructions for Surface Transportation and Removal Service Registration Application (rev. 3/2023)
Checklist and Instructions for Crematory Registration Application (rev. 1/2021)
Checklist and Instructions for Continuing Education Providers (rev. 3/2021)
Instructions for Completing the Continuing Education Summary Form for The Virginia Board of Funeral Directors and Embalmers (rev. 8/2016)
Instructions for Continuing Education Providers Adding Additional Courses (rev. 3/2021)
Continuing Education (CE) Credit Form for Volunteer Practice (rev. 7/2020)
Continued Competency Activity and Assessment Form (rev. 7/2012)
Funeral Service New Establishment Application (rev. 7/2021)
Funeral Service Establishment/Branch Application (rev. 7/2021)
Funeral Service Branch Establishment Application (rev. 7/2021)
Funeral Service Establishment/Branch Change Application (rev. 7/2021)
Funeral Establishment or Branch Change of Manager Application (rev. 7/2021)
Funeral Service New Establishment Application (rev. 3/2023)
Funeral Service Establishment/Branch Application (rev. 3/2023)
Funeral Service Branch Establishment Application (rev. 3/2023)
Funeral Service Establishment/Branch Change Application (rev. 3/2023)
Funeral Establishment or Branch Change of Manager Application (rev. 3/2023)
Request for Reinspection due to Structural Change to Preparation Room (rev. 7/2020)
Waiver of Full-Time Manager (rev. 7/2021)
Funeral Service Establishment Reinstatement Application (rev. 7/2021)
Courtesy Card Reinstatement Application (rev. 7/2021)
Waiver of Full-Time Manager (rev. 3/2023)
Funeral Service Establishment Reinstatement Application (rev. 3/2023)
Courtesy Card Reinstatement Application (rev. 3/2023)
Surface Transportation and Removal Services Reinstatement Application (rev. 3/2023)
Presentation Request Form (rev. 7/2020)
Name/Address Change Form (rev. 2/2016)
Appendix I. General Price List (rev. 10/2019)
Appendix II. Casket Price List, Outer Burial Container Price List (rev. 10/2019)
Appendix III. Itemized Statement of Funeral Goods and Services Selected (rev. 10/2019)
FORMS (18VAC65-40)
Application for Funeral Service Internship Program, online form available at https://www/license/dhp.virginia.gov/apply/
Funeral Supervisor Registration Application (rev. 6/2022)
Funeral Change of Supervisor Application (rev. 7/2021)
Checklist and Instructions for Registration for Funeral Service Internship Program (rev. 7/2021)
Checklist and Instructions for Registration for Funeral Directing Internship Program (rev. 7/2021)
Checklist and Instructions for Registration for Embalming Internship Program (rev. 7/2021)
Funeral Supervisor Registration Application (rev. 3/2023)
Funeral Change of Supervisor Application (rev. 3/2023)
Checklist and Instructions for Registration for Funeral Service Internship Program (rev. 3/2023)
Checklist and Instructions for Registration for Funeral Directing Internship Program (rev. 3/2023)
Checklist and Instructions for Registration for Embalming Internship Program (rev. 3/2023)
First 1000 Hour Funeral Service Internship Report – Funeral Directing (rev.1/2021)
Second 1000 Hour Funeral Service Internship Report – Funeral Directing (rev. 1/2021)
Funeral Service Internship Report of Final Completion – Funeral Directing (rev. 1/2021)
First 1000 Hour Embalming Internship Report (rev. 1/2021)
Second 1000 Hour Embalming Internship Report (rev. 1/2021)
Embalming Internship Report of Final Completion (rev. 1/2021)
Funeral Intern Reinstatement Application (rev. 7/2021)
Funeral Intern Reinstatement Application (rev. 3/2023)
VA.R. Doc. No. R23-7501; Filed March 15, 2023
TITLE 18. PROFESSIONAL AND OCCUPATIONAL LICENSING
BOARD OF LONG-TERM CARE ADMINISTRATORS
Forms
REGISTRAR'S NOTICE: Forms used in administering the regulation have been filed by the agency. The forms are not being published; however, online users of this issue of the Virginia Register of Regulations may click on the name of a form with a hyperlink to access it. The forms are also available from the agency contact or may be viewed at the Office of the Registrar of Regulations, 900 East Main Street, 11th Floor, Richmond, Virginia 23219.
Titles of Regulations: 18VAC95-20. Regulations Governing the Practice of Nursing Home Administrators.
18VAC95-30. Regulations Governing the Practice of Assisted Living Facility Administrators.
Agency Contact: Erin Barrett, Regulatory Coordinator, Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233, telephone (804) 367-4688, or email erin.barrett@dhp.virginia.gov.
FORMS (18VAC95-20)
Checklist and Instructions for Nursing Home Administrator Application for Initial Licensure (rev. 7/2021)
Checklist and Instructions for Nursing Home Administrator Application by Endorsement (rev. 7/2021)
Checklist and Instructions for Nursing Home Administrator-in-Training (rev. 12/2022)
Checklist and Instructions for Nursing Home Administrator Application for Initial Licensure (rev. 3/2023)
Checklist and Instructions for Nursing Home Administrator Application by Endorsement (rev. 3/2023)
Checklist and Instructions for Nursing Home Administrator-in-Training (rev. 3/2023)
Nursing Home Administrator-in-Training Notice of Change of Status or Discontinuance (rev. 7/2020)
Checklist and Instructions for Nursing Home Administrator Preceptor Application (rev. 7/2021)
Preceptor Reinstatement Application (rev. 9/2022)
Checklist and Instructions for Nursing Home Administrator Reinstatement Application (rev. 7/2021)
Checklist and Instructions for Nursing Home Administrator Preceptor Application (rev. 3/2023)
Preceptor Reinstatement Application (rev. 3/2023)
Checklist and Instructions for Nursing Home Administrator Reinstatement Application (rev. 3/2023)
Monthly Report of Nursing Home Administrator-in-Training (rev. 12/2022)
Nursing Home Administrator-in-Training Documentation of Completion Form (rev. 12/2022)
Proposed Administrator-in-Training Program Training Plan Domains of Practice (rev. 12/2022)
Continuing Education Affidavit of Completion for Nursing Home Administrators (rev. 12/2022)
Continued Education (CE) Credit Form for Volunteer Practice (rev. 7/2020)
FORMS (18VAC95-30)
Checklist and Instructions for Assisted Living Facility Administrator Application for Licensure (rev. 3/2023)
Assisted Living Facility Administrators Education and Experience Matrix (rev. 12/2022)
Monthly Report of Assisted Living Facility Administrator-in-Training (rev. 12/2022)
Assisted Living Facility Administrator-in-Training Documentation of Completion Form (rev. 12/2022)
Assisted Living Facility Administrator-in-Training Notice of Change of Status or Discontinuance (rev. 7/2020)
Checklist and Instructions for Assisted Living Facility Administrator Preceptor Application (rev. 9/2022)
Checklist and Instructions for Assisted Living Facility Administrator Preceptor Application (rev. 3/2023)
Proposed AIT Program Training Plan Domains of Practice (rev. 12/2022)
Checklist and Instructions for Assisted Living Facility Administrator Reinstatement Application (rev. 7/2021)
Checklist and Instructions for Assisted Living Facility Administrator Preceptor Reinstatement Application (rev. 7/2021)
Checklist and Instructions for Assisted Living Facility Administrator-in-Training (rev. 12/2022)
Checklist and Instructions for Acting Assisted Living Facility Administrator-in-Training (rev. 12/2022)
Checklist and Instructions for Assisted Living Facility Administrator Reinstatement Application (rev. 3/2023)
Checklist and Instructions for Assisted Living Facility Administrator Preceptor Reinstatement Application (rev. 3/2023)
Checklist and Instructions for Assisted Living Facility Administrator-in-Training (rev. 3/2023)
Checklist and Instructions for Acting Assisted Living Facility Administrator-in-Training (rev. 3/2023)
Continuing Education Affidavit of Completion for Assisted Living Facility Administrators (rev. 12/2022)
Continuing Education (CE) Credit Form for Volunteer Practice (rev. 7/2020)
Name/Address Change Form (rev. 1/2021)
Request for Verification of Virginia Long-Term Care Administrators License (rev. 11/2019)
VA.R. Doc. No. R23-7503; Filed March 16, 2023
TITLE 18. PROFESSIONAL AND OCCUPATIONAL LICENSING
BOARD OF LONG-TERM CARE ADMINISTRATORS
Forms
REGISTRAR'S NOTICE: Forms used in administering the regulation have been filed by the agency. The forms are not being published; however, online users of this issue of the Virginia Register of Regulations may click on the name of a form with a hyperlink to access it. The forms are also available from the agency contact or may be viewed at the Office of the Registrar of Regulations, 900 East Main Street, 11th Floor, Richmond, Virginia 23219.
Titles of Regulations: 18VAC95-20. Regulations Governing the Practice of Nursing Home Administrators.
18VAC95-30. Regulations Governing the Practice of Assisted Living Facility Administrators.
Agency Contact: Erin Barrett, Regulatory Coordinator, Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233, telephone (804) 367-4688, or email erin.barrett@dhp.virginia.gov.
FORMS (18VAC95-20)
Checklist and Instructions for Nursing Home Administrator Application for Initial Licensure (rev. 7/2021)
Checklist and Instructions for Nursing Home Administrator Application by Endorsement (rev. 7/2021)
Checklist and Instructions for Nursing Home Administrator-in-Training (rev. 12/2022)
Checklist and Instructions for Nursing Home Administrator Application for Initial Licensure (rev. 3/2023)
Checklist and Instructions for Nursing Home Administrator Application by Endorsement (rev. 3/2023)
Checklist and Instructions for Nursing Home Administrator-in-Training (rev. 3/2023)
Nursing Home Administrator-in-Training Notice of Change of Status or Discontinuance (rev. 7/2020)
Checklist and Instructions for Nursing Home Administrator Preceptor Application (rev. 7/2021)
Preceptor Reinstatement Application (rev. 9/2022)
Checklist and Instructions for Nursing Home Administrator Reinstatement Application (rev. 7/2021)
Checklist and Instructions for Nursing Home Administrator Preceptor Application (rev. 3/2023)
Preceptor Reinstatement Application (rev. 3/2023)
Checklist and Instructions for Nursing Home Administrator Reinstatement Application (rev. 3/2023)
Monthly Report of Nursing Home Administrator-in-Training (rev. 12/2022)
Nursing Home Administrator-in-Training Documentation of Completion Form (rev. 12/2022)
Proposed Administrator-in-Training Program Training Plan Domains of Practice (rev. 12/2022)
Continuing Education Affidavit of Completion for Nursing Home Administrators (rev. 12/2022)
Continued Education (CE) Credit Form for Volunteer Practice (rev. 7/2020)
FORMS (18VAC95-30)
Checklist and Instructions for Assisted Living Facility Administrator Application for Licensure (rev. 3/2023)
Assisted Living Facility Administrators Education and Experience Matrix (rev. 12/2022)
Monthly Report of Assisted Living Facility Administrator-in-Training (rev. 12/2022)
Assisted Living Facility Administrator-in-Training Documentation of Completion Form (rev. 12/2022)
Assisted Living Facility Administrator-in-Training Notice of Change of Status or Discontinuance (rev. 7/2020)
Checklist and Instructions for Assisted Living Facility Administrator Preceptor Application (rev. 9/2022)
Checklist and Instructions for Assisted Living Facility Administrator Preceptor Application (rev. 3/2023)
Proposed AIT Program Training Plan Domains of Practice (rev. 12/2022)
Checklist and Instructions for Assisted Living Facility Administrator Reinstatement Application (rev. 7/2021)
Checklist and Instructions for Assisted Living Facility Administrator Preceptor Reinstatement Application (rev. 7/2021)
Checklist and Instructions for Assisted Living Facility Administrator-in-Training (rev. 12/2022)
Checklist and Instructions for Acting Assisted Living Facility Administrator-in-Training (rev. 12/2022)
Checklist and Instructions for Assisted Living Facility Administrator Reinstatement Application (rev. 3/2023)
Checklist and Instructions for Assisted Living Facility Administrator Preceptor Reinstatement Application (rev. 3/2023)
Checklist and Instructions for Assisted Living Facility Administrator-in-Training (rev. 3/2023)
Checklist and Instructions for Acting Assisted Living Facility Administrator-in-Training (rev. 3/2023)
Continuing Education Affidavit of Completion for Assisted Living Facility Administrators (rev. 12/2022)
Continuing Education (CE) Credit Form for Volunteer Practice (rev. 7/2020)
Name/Address Change Form (rev. 1/2021)
Request for Verification of Virginia Long-Term Care Administrators License (rev. 11/2019)
VA.R. Doc. No. R23-7503; Filed March 16, 2023
TITLE 18. PROFESSIONAL AND OCCUPATIONAL LICENSING
BOARD OF PHARMACY
Notice of Extension of Emergency Regulation
Titles of Regulations: 18VAC110-20. Regulations Governing the Practice of Pharmacy (amending 18VAC110-20-150).
18VAC110-21. Regulations Governing the Licensure of Pharmacists and Registration of Pharmacy Technicians (amending 18VAC110-21-46).
Statutory Authority: §§ 54.1-2400 and 54.1-3303.1 of the Code of Virginia.
The Governor has approved the request of the Board of Pharmacy to extend the expiration date of the emergency regulation for 18VAC110-20 and 18VAC110-21 for six months as provided for in § 2.2-4011 D of the Code of Virginia. Therefore, the emergency regulation is continued in effect through December 20, 2023. This extension is required for the board to continue to meet the mandate of Chapter 214 of the 2021 Acts of Assembly, which requires the board to promulgate emergency regulations regarding pharmacists initiating treatment. The emergency regulation was published in 38:11 VA.R. 1133-1134 January 17, 2022.
Effective Date Extended Through: December 20, 2023.
Agency Contact: Caroline Juran, RPh, Executive Director, Board of Pharmacy, 9960 Mayland Drive, Suite 300, Richmond, VA 23233-1463, telephone (804) 367-4456, FAX (804) 527-4472, or email caroline.juran@dhp.virginia.gov.
VA.R. Doc. No. R22-6989; Filed March 15, 2023
TITLE 18. PROFESSIONAL AND OCCUPATIONAL LICENSING
BOARD OF PHARMACY
Notice of Extension of Emergency Regulation
Titles of Regulations: 18VAC110-20. Regulations Governing the Practice of Pharmacy (amending 18VAC110-20-150).
18VAC110-21. Regulations Governing the Licensure of Pharmacists and Registration of Pharmacy Technicians (amending 18VAC110-21-46).
Statutory Authority: §§ 54.1-2400 and 54.1-3303.1 of the Code of Virginia.
The Governor has approved the request of the Board of Pharmacy to extend the expiration date of the emergency regulation for 18VAC110-20 and 18VAC110-21 for six months as provided for in § 2.2-4011 D of the Code of Virginia. Therefore, the emergency regulation is continued in effect through December 20, 2023. This extension is required for the board to continue to meet the mandate of Chapter 214 of the 2021 Acts of Assembly, which requires the board to promulgate emergency regulations regarding pharmacists initiating treatment. The emergency regulation was published in 38:11 VA.R. 1133-1134 January 17, 2022.
Effective Date Extended Through: December 20, 2023.
Agency Contact: Caroline Juran, RPh, Executive Director, Board of Pharmacy, 9960 Mayland Drive, Suite 300, Richmond, VA 23233-1463, telephone (804) 367-4456, FAX (804) 527-4472, or email caroline.juran@dhp.virginia.gov.
VA.R. Doc. No. R22-6989; Filed March 15, 2023
TITLE 18. PROFESSIONAL AND OCCUPATIONAL LICENSING
BOARD OF PHYSICAL THERAPY
Forms
REGISTRAR'S NOTICE: Forms used in administering the regulation have been filed by the agency. The forms are not being published; however, online users of this issue of the Virginia Register of Regulations may click on the name of a form with a hyperlink to access it. The forms are also available from the agency contact or may be viewed at the Office of the Registrar of Regulations, 900 East Main Street, 11th Floor, Richmond, Virginia 23219.
Title of Regulation: 18VAC112-20. Regulations Governing the Practice of Physical Therapy.
Agency Contact: Erin Barrett, Regulatory Coordinator, Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233, telephone (804) 367-4688, or email erin.barrett@dhp.virginia.gov.
FORMS (18VAC112-20)
Application for Licensure by Examination to Practice Physical Therapy as a Physical Therapist or Physical Therapist Assistant - form available online at https://www.dhp.virginia.gov/PhysicalTherapy/physther_forms.htm
Application for Licensure by Examination to Practice Physical Therapy (rev. 7/2021)
Application for Licensure by Examination to Practice Physical Therapy (rev. 3/2023)
Application for Licensure by Endorsement to Practice Physical Therapy as a Physical Therapist or Physical Therapist Assistant - form available online at https://www.dhp.virginia.gov/PhysicalTherapy/physther_forms.htm
Application for Licensure by Endorsement to Practice Physical Therapy (rev. 7/2021)
Application for Reinstatement to Practice Physical Therapy (rev. 7/2021)
Application for Reinstatement after Disciplinary Action (rev. 7/2021)
Application for Licensure by Endorsement to Practice Physical Therapy (rev. 3/2023)
Application for Reinstatement to Practice Physical Therapy (rev. 3/2023)
Application for Reinstatement after Disciplinary Action (rev. 3/2023)
Checklist and Instructions for Application for Licensure by Endorsement to Practice Physical Therapy (rev. 4/2021)
Checklist and Instructions for Application for Licensure by Endorsement to Practice Physical Therapy (Graduate of a Non-Approved Program) (rev. 4/2021)
Checklist and Instructions for Application for Licensure by Examination to Practice Physical Therapy (rev. 7/2020)
Checklist and Instructions for Application for Licensure by Examination to Practice Physical Therapy (Graduate of a Non-Approved Program) (rev. 7/2020)
Instructions: Reinstatement of Licensure to Practice as a Physical Therapist or Physical Therapist Assistant (rev. 4/2021)
Trainee Application - Statement of Authorization (rev. 7/2020)
Trainee Application - Statement of Authorization (Graduates of a Non-Approved PT or PTA Program Who Need to Complete a Full Time 1,000 Hours of Traineeship) (rev. 7/2020)
Trainee Application - Statement of Authorization (320-hour Traineeship) (rev. 7/2020)
320 Hour Traineeship Completion Form (rev. 7/2020)
Educational Authorization Form (rev. 7/2020)
Continued Competency Activity and Assessment Form (rev. 1/2015)
Continuing Education (CE) Credit Form for Volunteer Practice (rev. 7/2020)
Application for Direct Access Certification (rev. 7/2021)
Application for Direct Access Certification (rev. 3/2023)
Instructions - Direct Access Certification by Experience (rev. 11/2020)
Instructions - Direct Access Certification by Transitional Doctorate (rev. 11/2020)
Direct Access Patient Attestation and Medical Release Form (rev. 7/2021)
Name/Address Change Form (rev. 7/2020)
Request for Verification of a Virginia Physical Therapy License (rev. 7/2020)
VA.R. Doc. No. R23-7504; Filed March 16, 2023
TITLE 20. PUBLIC UTILITIES AND TELECOMMUNICATIONS
STATE CORPORATION COMMISSION
Proposed
REGISTRAR'S NOTICE: The State Corporation Commission is claiming an exemption from the Administrative Process Act in accordance with § 2.2-4002 A 2 of the Code of Virginia, which exempts courts, any agency of the Supreme Court, and any agency that by the Constitution is expressly granted any of the powers of a court of record.
Title of Regulation: 20VAC5-201. Rules Governing Utility Rate Applications and Annual Informational Filings of Investor-owned Gas and Water Utilities (amending 20VAC5-201-10, 20VAC5-201-20, 20VAC5-201-30, 20VAC5-201-90; adding 20VAC5-201-16; repealing 20VAC5-201-40, 20VAC5-201-85).
Statutory Authority: § 12.1-13 of the Code of Virginia.
Public Hearing Information: A public hearing will be held upon request.
Public Comment Deadline: May 26, 2023.
Agency Contact: Andrea Macgill, Division of Utility Accounting and Finance, Public Utility Regulation, State Corporation Commission, P.O. Box 1197, Richmond, VA 23218, telephone (804) 371-9064, or email andrea.macgill@scc.virginia.gov.
Summary:
The proposed amendments remove the applicability of Rules Governing Utility Rate Applications and Annual Informational Filings of Investor-owned Gas and Water Utilities (Chapter 201) to investor-owned gas utilities. The rules remain applicable to investor-owned water utilities.
AT RICHMOND, MARCH 9, 2023
COMMONWEALTH OF VIRGINIA, ex rel.
STATE CORPORATION COMMISSION
CASE NO. PUR-2023-00006
Ex Parte: In the matter of adopting new
rules of the State Corporation Commission
governing utility rate applications by
investor-owned gas utilities
ORDER FOR NOTICE AND COMMENT
On December 16, 2008, the State Corporation Commission ("Commission") adopted revisions to its Rules Governing Utility Rate Application and Annual Informational Filings, 20 VAC 5-201-10 et seq., in response to the Virginia General Assembly's amendment to Chapter 23 of Title 56 of the Code of Virginia ("Code"), which significantly modified how investor-owned electric utilities are regulated in the Commonwealth of Virginia.1 On November 23, 2020, following subsequent amendments to Chapter 23 of Title 56 of the Code, the Commission adopted the new Rules Governing Utility Rate Applications and Annual Informational Filings of Investor-Owned Electric Utilities, 20 VAC 5-204-10 et seq.2 In connection therewith, the Commission also adopted limited revisions to 20 VAC 5-201-10 et seq., to limit their applicability to investor-owned gas and water utilities ("Existing Rate Case Rules").3
Since the Existing Rate Case Rules were originally adopted, subsequent legislative amendments have, among other things, expanded the number and types of rate adjustment clauses that may be sought by gas utilities.4 The Code sections allowing such filings have various statutory deadlines for the Commission to issue a final order, ranging from 90 days to 180 days after filing. These time periods limit the time NOW THE COMMISSION, upon consideration of the foregoing, is of the opinion and finds that a proceeding should be established to promulgate new rules governing utility rate applications and annual informational filings of investor-owned gas utilities ("Investor-owned Gas Utility Rate Case Rules"). In connection therewith, the Commission will also consider limited revisions to the Existing Rate Case Rules to remove their applicability to investor-owned gas utilities (together with Investor-owned Gas Utility Rate Case Rules, "Proposed Rules"). The Commission does not intend to consider any additional changes to the Existing Rate Case Rules beyond removing their applicability to investor-owned gas utilities in this proceeding. To initiate this proceeding, the Commission's Staff ("Staff") has prepared Proposed Rules, which are appended to this Order as Attachment A. We will direct that notice of the Proposed Rules be given to the public and that interested persons be provided an opportunity to file written comments on, propose modifications or supplements to, or request a hearing on the Proposed Rules. We further find that a copy of the Proposed Rules should be sent to the Registrar of Regulations for publication in the Virginia Register of Regulations.
To promote administrative efficiency and timely service of filings upon participants, the Commission will, among other things, direct the electronic filing of Accordingly, IT IS ORDERED THAT:
(1) This matter is docketed as Case No. PUR-2023-00006.
(2) All comments, pleadings or other documents filed in this matter should be submitted electronically to the extent authorized by Rule 5VAC5-20-150, Copies and Format, of the Commission's Rules of Practice and Procedure ("Rules of Practice").5 Confidential and Extraordinarily Sensitive Information shall not be submitted electronically and should comply with 5VAC5-20-170, Confidential information, of the Rules of Practice. Any person seeking to hand deliver and physically file or submit any pleading or other document shall contact the Clerk's Office Document Control Center at (804) 371-9838 to arrange the delivery.
(3) Pursuant to 5VAC5-20-140, Filing and service, of the Rules of Practice, the Commission directs that service on parties and the Staff in this matter shall be accomplished by electronic means. Concerning Confidential or Extraordinarily Sensitive Information, parties and the Staff are instructed to work together to agree upon the manner in which documents containing such information shall be served upon one another, to the extent practicable, in an electronically protected manner, even if such information is unable to be filed in the Office of the Clerk, so that no party or the Staff is impeded from preparing its case.
(4) The Staff shall forward a copy of this Order for Notice and Comment ("Order"), including a copy of the Proposed Rules, to the Registrar of Regulations for publication in the Virginia Register of Regulations.
(5) An electronic copy of the Proposed Rules may be obtained by submitting a request to Andrea B. Macgill, Esq., in the Commission's Division of Utility Accounting and Finance at the following email address: Andrea.Macgill@scc.virginia.gov. An electronic copy of the Proposed Rules can be found on the Commission's website: scc.virginia.gov/pages/Rulemaking. Interested persons may also download unofficial copies of the Order and the Proposed Rules from the Commission's website: scc.virginia.gov/pages/Case-Information.
(6) The Commission's Division of Utility Accounting and Finance shall provide copies of this Order by electronic transmission, or when electronic transmission is not possible, by mail, to: individuals, organizations, and companies who have been identified by the Staff as potentially being interested in this proceeding.
(7) On or before May 26, 2023, any interested person may file comments on the Proposed Rules by following the instructions found on the Commission's website: scc.virginia.gov/casecomments/Submit-Public-Comments. Those unable, as a practical matter, to submit comments electronically, may file such comments by U.S. mail to the Clerk of the State Corporation Commission, c/o Document Control Center, P.O. Box 2118, Richmond, Virginia 23218-2118. Such comments may also include proposals and hearing requests. All comments shall refer to Case No. PUR-2023-00006. Any request for hearing shall state with specificity why the issues raised in the request for hearing cannot be adequately addressed in written comments. If a sufficient request for hearing is not received, the Commission may consider the matter and enter an order based upon the papers filed herein.
(8) On or before August 7, 2023, the Staff shall file with the Clerk of the Commission a report on or a response to any comments, proposals, or requests for hearing submitted to the Commission on the Proposed Rules.
(9) All documents filed in paper form with the Office of the Clerk of the Commission in this docket may use both sides of the paper. In all other respects, except as modified by this order, all filings shall comply fully with the requirements of 5VAC5-20-150, Copies and format, of the Rules of Practice.
(10) This matter is continued.
Commissioner Patricia L. West participated in this matter.
A COPY hereof shall be sent electronically by the Clerk of the Commission to utilities providing natural gas service in the Commonwealth of Virginia that are subject to regulation by the Commission as identified in Attachment B; and C. Meade Browder, Jr., Senior Assistant Attorney General, Division of Consumer Counsel, Office of the Attorney General, 202 North 9th Street, 8th Floor, Richmond, Virginia 23219-3424.
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1Commonwealth of Virginia, ex rel. State Corporation Commission, Ex Parte: In the matter of revising the rules of the State Corporation Commission governing utility rate increase applications pursuant to Chapter 933 of the 2007 Acts of Assembly, Case No. PUE-2008-00001, 2008 S.C.C. Ann. Rept. 462, Order Adopting Regulations (Dec. 16, 2008).
2Commonwealth of Virginia, ex rel. State Corporation Commission, Ex Parte: In the matter of adopting new rules of the State Corporation Commission governing utility rate applications by investor-owned electric utilities, Case No. PUR-2020-00022, 2020 S.C.C. Ann. Rept. 439, Order Adopting Regulations (Nov. 23, 2020).
3Id.
4The Existing Rate Case Rules include a section addressing filings under Chapter 25 of Title 56 of the Code (§ 56-600 et seq., "Natural Gas Conservation and Ratemaking Efficiency Act"). See 20 VAC 5-201-85. The General Assembly has subsequently amended Title 56 of the Code to add Chapter 26 (§ 56-603 et seq., "Steps to Advance Virginia's Energy Plan (SAVE) Act"), Chapter 27 (§ 56-605 et seq., "Qualified Projects of Natural Gas Utilities"), Chapter 28 (§ 56-610 et seq., "Natural Gas System Expansion Infrastructure"), and Chapter 30 (§ 56-625, "Biogas Supply Infrastructure Projects"). The Existing Rate Case Rules do not address these chapters in Title 56.
55VAC5-20-10 et seq.
Chapter 201
Rules Governing Utility Rate Applications and Annual Informational Filings of Investor-owned Gas and Water Utilities
20VAC5-201-10. General filing instructions.
A. An applicant shall provide a notice of intent to file an application pursuant to 20VAC5-201-20, 20VAC5-201-40, and 20VAC5-201-85 to the State Corporation Commission (commission) 60 days prior to the application filing date.
B. Applications pursuant to 20VAC5-201-20, 20VAC5-201-30, 20VAC5-201-40, and 20VAC5-201-70 shall include:
1. The name and post office address of the applicant and the name and post office address of the applicant's counsel.
2. A full clear statement of the facts that the applicant is prepared to prove by competent evidence.
3. A statement of details of the objectives sought and the legal basis therefore.
4. All direct testimony by which the applicant expects to support the objectives sought.
5. Information or documentation conforming to the following general instructions:
a. Attach a table of contents of the company's application, including exhibits.
b. Each exhibit shall be labeled with the name of the applicant and the initials of the sponsoring witness in the upper right hand corner as follows:
Exhibit No. (Leave Blank)
Witness: (Initials)
Statement or
Schedule Number
c. The first page of all exhibits shall contain a caption that describes the subject matter of the exhibit.
d. If the accounting and statistical data submitted differ from the books of the applicant, then the applicant shall include in its filing a reconciliation schedule for each account or subaccount that differs, together with an explanation describing the nature of the difference.
e. The required accounting and statistical data shall include all work papers and other information necessary to ensure that the items, statements, and schedules are not misleading.
C. This chapter does not limit the commission staff or parties from raising issues for commission consideration that have not been addressed in the applicant's filing before the commission. Except for good cause shown, issues specifically decided by commission order entered in the applicant's most recent rate case may not be raised by staff or interested parties in Earnings Test Filings made pursuant to 20VAC5-201-10 20VAC5-201-20 or 20VAC5-201-30.
D. An application filed pursuant to 20VAC5-201-20, 20VAC5-201-30, 20VAC5-201-40, or 20VAC5-201-70, or 20VAC5-201-85 shall not be deemed filed per Chapter 10 (§ 56-232 et seq.) of Title 56 of the Code of Virginia unless it is in full compliance with this chapter.
E. The commission may waive any part or all of this chapter for good cause shown.
F. Where a filing contains information that the applicant claims to be confidential, the filing may be made under seal provided it is simultaneously accompanied by both a motion for protective order or other confidential treatment and an additional five copies of a redacted version of the filing to be available for public disclosure. Unredacted filings containing the confidential information shall, however, be immediately available to the commission staff for internal use at the commission.
G. Filings containing confidential (or redacted) information shall so state on the cover of the filing, and the precise portions of the filing containing such confidential (or redacted) information, including supporting material, shall be clearly marked within the filing.
H. Applicants shall file electronic media containing an electronic spreadsheet version of Schedules 1 through 5, 8 through 28, 36, 40, and 50, as applicable, with the commission's Division of Utility Accounting and Finance and the Division of Energy Public Utility Regulation or the Division of Communications, as appropriate. Such electronic media containing calculations derived from formulas shall be provided in an electronic spreadsheet, including all underlying formulas and assumptions. Such electronic spreadsheet shall be commercially available and have common use in the utility industry. Additional versions of such schedules shall be made available to parties upon request.
I. All applications, including direct testimony and Schedules 1 through 28, 30 through 39, and 41 through 50, as applicable, shall be filed in an original and 12 copies with the Clerk of the Commission, c/o Document Control Center, P.O. Box 2118, Richmond, Virginia 23218. One copy of Schedules 29 and 40 shall be filed with the Clerk of the Commission. Applicants may omit filing Schedule 29 with the Clerk of the Commission in Annual Informational Filings. Additional copies of such schedules shall be made available to parties upon request.
Two copies of Schedules 29 and 40 shall be submitted to the Division of Utility Accounting and Finance or the Division of Communications, as appropriate. Two copies of Schedule 40 shall be submitted to the Division of Energy Public Utility Regulation.
J. For any application made pursuant to 20VAC5-201-20, 20VAC5-201-40, and 20VAC5-201-70, and 20VAC5-201-85, the applicant shall serve a copy of the information required in subsection A and subdivisions B 1, B 2, and B 3 of this section, upon the attorney and chairman of the board of supervisors of each county (or equivalent officials in the counties having alternate forms of government) in this Commonwealth affected by the proposed increase and upon the mayor or manager and the attorney of every city and town (or equivalent officials in towns and cities having alternate forms of government) in this Commonwealth affected by the proposed increase. The applicant shall also serve each such official with a statement that a copy of the complete application may be obtained at no cost by making a request therefor orally or in writing to a specified company official or location. In addition, the applicant shall serve a copy of its complete application upon the Division of Consumer Counsel of the Office of the Attorney General of Virginia. All such service specified by this section shall be made either by (i) personal delivery or (ii) first class mail to the customary place of business or to the residence of the person served.
K. Nothing in these this chapter shall be interpreted to apply to applications for temporary reductions of rates pursuant to § 56-242 of the Code of Virginia.
20VAC5-201-16. Applicability to applications of investor-owned gas utilities.
This chapter shall not apply to applications filed by investor-owned gas utilities on or after December 1, 2023.
20VAC5-201-20. General and expedited rate increase applications.
A. An application for a general or expedited rate increase pursuant to Chapter 10 (§ 56-232 et seq.) of Title 56 of the Code of Virginia for a public utility having annual revenues exceeding $1 million, shall conform to the following requirements:
1. Exhibits consisting of Schedules 1 through 43 and the utility's direct testimony shall be submitted. Such schedules shall be identified with the appropriate schedule number and shall be prepared in accordance with the instructions contained in 20VAC5-201-90.
2. An exhibit consisting of additional schedules may be submitted with the utility's direct testimony. Such exhibit shall be identified as Schedule 50 (this exhibit may include numerous subschedules labeled 50A et seq.).
B. The selection of a historic test period is up to the applicant. However, the use of overlapping test periods will not be allowed.
C. Applicants meeting each of the following criteria may omit Schedules 9 through 18 in rate applications: (i) the applicant is not currently bound by a performance-based regulation plan authorized by the commission pursuant to § 56-235.6 of the Code of Virginia that includes an earnings sharing mechanism or other attribute for which the commission has directed the performance of an Earnings Test, (ii) the applicant has no Virginia jurisdictional regulatory assets on its books, and (iii) (ii) the applicant is not seeking to establish a regulatory asset.
D. If not otherwise constrained by law or regulatory requirements, an applicant who has not experienced a substantial change in circumstances may file an expedited rate application as an alternative to a general rate application. Such application need not propose an increase in regulated operating revenues. If, upon timely consideration of the expedited application and supporting evidence, it appears that a substantial change in circumstances has taken place since the applicant's last rate case, then the State Corporation Commission (commission) may take appropriate action, such as directing that the expedited application be dismissed or treated as a general rate application. Prior to public hearing, and subject to applicable provisions of law, an application for expedited rate increase may take effect within 30 days after the date the application is filed. Expedited rate increases may also take effect in less than 12 months after the applicant's preceding rate increase so long as rates are not increased as a result thereof more than once in any calendar year. An applicant making an expedited application shall also comply with the following rules:
1. In computing its cost of capital, as prescribed in Schedule 3 in 20VAC5-201-90, the applicant shall use the equity return rate approved by the commission and used to determine the revenue requirement in the utility's most recent rate proceeding.
2. An applicant, in developing its rate of return statement, shall make adjustments to its test period jurisdictional results only in accordance with the instructions for Schedule 25 in 20VAC5-201-90.
3. The applicant may propose new allocation methodologies, rate designs, and new or revised terms and conditions provided such proposals are supported by appropriate cost studies. Such support shall be included in Schedule 40.
E. Rates authorized to take effect 30 days following the filing of any application for an expedited rate increase shall be subject to refund in a manner prescribed by the commission. Whenever rates are subject to refund, the commission may also direct that such refund bear interest at a rate set by the commission.
20VAC5-201-30. Annual informational filings.
Unless modified per a commission-approved State Corporation Commission-approved alternative regulatory plan, each utility not requesting a base rate increase shall make an annual informational filing consisting of Schedules 1 through 7, 9, 11, 12, 14 through 19, 21, 22, 24, 25, 27, 28, and 40 a and b as identified in 20VAC5-201-90. The test period shall be the current 12 months ending in the same month used in the utility's most recent rate application. This information shall be filed with the State Corporation Commission (commission) within 120 days after the end of the test period. Accounting adjustments reflected in Column (2) of Schedule 21 shall incorporate the ratemaking treatment approved by the commission in the utility's last rate case and shall be calculated in accordance with the Expedited Rules of Schedule 25. Requirements found in 20VAC5-201-10 B 2, B 3, and B 4 may be omitted in Annual Informational Filings.
Applicants meeting each of the following criteria may omit Schedules 9, 11, 12, 14, and 15 through 18 in Annual Informational Filings: (i) the applicant is not currently bound by a performance-based regulation plan authorized by the commission pursuant to § 56-235.6 of the Code of Virginia that includes an earnings sharing mechanism or other attribute for which the commission has directed the performance of an Earnings Test, (ii) the applicant has no Virginia jurisdictional regulatory assets on its books,; and (iii) (ii) the applicant is not seeking to establish a regulatory asset.
20VAC5-201-40. Optional performance-based regulation applications. (Repealed.)
An applicant that files an application for performance-based regulation pursuant to § 56-235.6 of the Code of Virginia shall file Schedules 1 through 32 and 34 through 43 as identified in 20VAC5-201-90.
20VAC5-201-85. Conservation and ratemaking efficiency plans. (Repealed.)
An applicant that files a conservation and ratemaking efficiency plan pursuant to Chapter 25 (§ 56-600 et seq.) of Title 56 of the Code of Virginia shall file Schedule 48 as identified and described in 20VAC5-201-90, and which shall be submitted with the utility's direct testimony.
20VAC5-201-90. Instructions for schedules and exhibits for Chapter 201.
The following instructions for schedules and exhibits including those specifically set forth in 20VAC5-201-95 (Schedules 1 through 14), 20VAC5-201-100 (Schedules 15 through 22), and 20VAC5-201-110 (Schedules 24 through 28 and 40) are to be used in conjunction with this chapter:
Schedule 1 - Historic Profitability and Market Data
Instructions: Using the format of the attached schedule and the following definitions, provide the data for the test year and four prior fiscal years. The information shall be compatible with the latest stockholder's annual report (including any restatements). Information in Sections A and B shall be compiled for the corporate entity that raises equity capital in the marketplace. Information in Section C shall be compiled for the subsidiary company that provides regulated utility service in Virginia.
Definitions for Schedule 1
Return on Year End Equity* = Earnings Available for Common Shareholders/Year End Common Equity
Return on Average Equity* = Earnings Available for Common Shareholders/The Average of Year End Equity for the Current & Previous Year
Earnings Per Share = Earnings Available for Common Shareholders/Average No. Number Common Shares Outstanding
Dividends Per Share = Common Dividends Paid per Share During the Year
Payout Ratio = DPS Dividends Per Share/EPS Earning Per Share
Average Market Price** = (Yearly High Yearly Low Price)/2
Dividend Yield = Dividends Per Share /Average Market Price**
Price Earnings Ratio = Average Market Price**/EPS Earning Per Share
*Job Development Credits shall not be included as part of equity capital nor shall a deduction be made from earnings for a capital charge on these Job Development Credits in Schedule 1.
**An average based on monthly highs and lows is also acceptable. If this alternative is chosen, provide monthly market prices and sufficient data to show how the calculation was made.
Schedule 2 - Interest and Cash Flow Coverage Data
Instructions: This schedule shall be prepared using the following definitions and instructions and presented in the format of the attached schedule. The information shall be provided for the test year and the four prior fiscal years based on information for the applicant and for the consolidated company if the applicant is a subsidiary.
- Interest (Lines 3, 4, and 5) shall include amortization of expenses, discounts, and premiums on debt without deducting an allowance for borrowed funds used during construction.
- Income taxes (Line 2) shall include federal and state income taxes.
- Allowance for Funds Used During Construction ("AFUDC") (Line 8), where applicable, is total AFUDC -- for borrowed and other funds.
- Preferred dividends (Line 13) for a subsidiary may need to be allocated from the parent's total preferred dividends. Specify the allocation factor and the methodology used in a footnote.
- Construction expenditures (Line 15) are net of AFUDC.
- Common dividends (Line 16) for a subsidiary shall be stated per books. If the subsidiary's dividend payout ratio differs from the consolidated company's payout ratio, show in a footnote the subsidiary's common dividends based on the consolidated company's payout ratio.
Schedule 3 - Capital Structure and Cost of Capital Statement - Per Books and Average
Instructions: This schedule shall show the amount of each capital component per balance sheet, the amount for ratemaking purposes, the percentage weight in the capital structure, and the component cost and weighted cost, using the format in the attached schedule. The information shall be provided for the test period, the four prior fiscal years, and on a 13-month average or five-quarter average basis for the test period. The data shall be provided for the entity whose capital structure was approved for use in the applicant's last rate case.
In Part A, the information shall be compatible with the latest Stockholders' Annual Report (including any restatements). In Parts B, C, and D, the methodology shall be consistent with that approved in the applicant's last rate case. Reconcile differences between Parts A and B for both end-of-test-period and average capital structures.
The amounts for short-term debt and revolving credit agreements (and similar arrangements) in Part B shall be based where possible on a daily average over the test year, or alternatively on a 13-month average over the test year. Except for the Part B amount for short-term debt and average amounts in Column (6), all other accounts are end-of-year and end-of-test period.
The component weighted cost rates equal the product of each component's capital structure weight for ratemaking purposes times its cost rate. The weighted cost of capital is equal to the sum of the component weighted cost rates. The Job Development Credits cost is equal to the weighted cost of permanent capital (long-term debt, preferred stock, and common equity).
Schedule 4 - Schedules of Long-Term Debt, Preferred and Preference Stock, Job Development Credits, and Any Other Component of Ratemaking Capital
Instructions: For each applicable capital component, provide a schedule that shows, for each issue, the amount outstanding, its percentage of the total capital component, and effective cost based on the embedded cost rate. This data shall support the amount and cost rate of the respective capital components contained in Schedule 3, consistent with the methodology approved in the applicant's last rate case. In addition, a detailed breakdown of all job development credits should be provided that reconciles to the per books balance of investment tax credits. These schedules should reflect disclosure of any associated hedging/derivative instruments, their respective terms and conditions (instrument type, notional amount and associated series of debt or preferred stock hedged, period in effect, etc.), and the impact of such instruments on the cost of debt or preferred stock.
Schedule 5 - Schedule of Short-Term Debt, Revolving Credit Agreements, and similar Short-Term Financing Arrangements
Instructions: Utilities that are not subject to § 56-585.1 of the Code of Virginia shall provide Provide data and explain the methodology, which should be consistent with the methodology approved in the applicant's last rate case, used to calculate the cost and balance contained in Schedule 3 for short-term debt, revolving credit agreements, and similar arrangements.
This schedule should also provide detailed disclosure of any hedging/derivative instruments related to short-term debt, their respective terms and conditions (instrument type, notional amount and associated series of debt hedged, period in effect, etc.), and the impact of such instruments on the cost of short-term debt.
Schedule 6 - Public Financial Reports
Instructions: Provide copies of the most recent Stockholder's Annual Report, Securities and Exchange Commission Form 10-K, and Form 10-Q for the applicant and the consolidated parent company if the applicant is a subsidiary. If published, provide a copy of the most recent statistical or financial supplement for the consolidated parent company.
Schedule 7 - Comparative Financial Statements
Instructions: If not provided in the public financial reports for Schedule 6, provide comparative balance sheets, income statements, and cash flow statements for the test year and the 12-month period preceding the test year for the applicant and its consolidated parent company if applicant is a subsidiary.
Schedule 8 - Proposed Cost of Capital Statement
Instructions: Provide the applicant's proposed capital structure/cost of capital schedule. In conjunction, provide schedules that support the amount and cost of each component of the proposed capital structure, and explain all assumptions used.
Schedule 9 - Rate of Return Statement - Earnings Test - Per Books
Instructions: Use format of attached schedule.
Schedule 9 shall reflect average rate base, capital, and common equity capital. Interest expense, preferred dividends, and common equity capital shall be calculated by using the average capital structure included in Schedule 3 B and average rate base.
Schedule 11 - Rate of Return Statement - Earnings Test - Adjusted to A Regulatory Accounting Basis
Instructions: Use format of attached schedule.
Schedule 11 adjustments in Column (2) shall reflect any financial differences between Generally Accepted Accounting Principles ("GAAP") and regulatory accounting as prescribed by the commission State Corporation Commission. Each Column (2) adjustment shall be separately identified and reflected in Schedule 16.
A per books regulatory accounting adjustment to reflect Job Development Credit (JDC) Capital Expense shall be reflected in Schedule 11 Column (2), if applicable. Column (3) JDC Capital Expense shall be calculated as follows:
JDC Capital Expense = Rate Base (line 25) * weighted cost of JDC Capital in Schedule 3
The associated income tax savings shall be reflected in lines 5 and 6, Column (2) as follows:
Associated income tax savings = total average rate base (line 25) * weight of JDC capital (Sch. 3) * weighted cost of debt component of the JDC cost component (Sch. 3) * (Federal and State Income Tax rate * -1)
Schedule 11 Line 15 other income/(expense) shown in Column (3) shall be the current amount of other income/(expense) categorized as jurisdictional in the applicant's last rate case.
Schedule 12 - Rate Base Statement - Earnings Test - Per Books
Instructions: Use format of attached schedule.
Applicants with jurisdictional per books operating revenues of more than $150 million shall calculate cash working capital allowance using a lead/lag study. Schedules 17 and 18 shall be provided detailing the cash working capital computation for Schedule 12 Columns (1) and (3). Applicants with jurisdictional per books operating revenues between $20 and $150 million may include a zero cash working capital requirement rather than perform a lead/lag study. Applicants with jurisdictional per books operating revenues less than $20 million may use a formula method to calculate cash working capital.
Utilities not subject to § 56-585.1 of the Code of Virginia may omit Schedule 13.
13 Columns (2)-(3) shall reflect rate base information for each commission-approved rate adjustment clause pursuant to §§ 56-585.1 A5 b, c and d or A6 of the Code of Virginia.
Schedule 14 - Rate Base Statement - Earnings Test - Adjusted to Regulatory Accounting Basis
Instructions: Use format of attached schedule.
Cash working capital allowance shall be calculated using the instructions in Schedule 12. Schedule 14 Column (2) shall reflect adjustments necessary to identify any financial differences between Generally Accepted Accounting Principles and regulatory accounting as prescribed by the commission State Corporation Commission.
Schedule 15 - Schedule of Regulatory Assets and Per Books Deferral Pursuant to Enactment Clause 5 of Chapter 3 of the 2004 Acts of Assembly, Special Session I
Instructions: If applicable per Schedules 9 and 12 instructions. Use format of attached schedule.
All regulatory assets shall be individually listed with associated deferred income tax. Indicate whether the regulatory asset is included in financial reporting or is currently recognized for ratemaking purposes only.
Schedule 16 - Detail of Regulatory Accounting Adjustments
Instructions: If applicable per Schedules 9 and 12 instructions.
Use format of attached schedule.
Each regulatory accounting adjustment shall be numbered sequentially beginning with ET-1 and listed under the appropriate description category (Operating Revenues, Interest Expense, Common Equity Capital, etc.).
Each regulatory accounting adjustment shall be fully explained in the description column of this schedule. Regulatory accounting adjustments shall adjust from a financial accounting basis to a regulatory accounting basis. Adjustments to reflect going-forward operations shall not be included on this schedule.
Detailed workpapers substantiating each adjustment shall be provided in Schedule 29.
Schedule 17 - Lead/Lag Cash Working Capital Calculation - Earnings Test
Instructions: Use format of attached schedule.
Total Balance Sheet Net Source/Use of Average Cash Working Capital determined in Schedule 18 shall be included in the Total Cash Working Capital amount in this schedule.
The Total Cash Working Capital amount determined in this schedule shall be included in Schedules 12 and 14.
Utilities required to use a lead/lag study should perform a complete lead/lag analysis every five years. Major items, such as the revenue lag and balance sheet accounts, should be reviewed every year.
Schedule 18 - Balance Sheet Analysis - Earnings Test
Instructions: Use format of attached schedule.
All uses and sources of cash working capital shall be detailed in this schedule. The associated accumulated deferred income tax shall also be included as a use or source.
The Net Source/Use of Average Cash Working Capital determined in this schedule shall be included in Schedule 17.
Support for Schedule 18 shall include a list of all balance sheet subaccounts and titles. Indicate whether the account's impact is included in (i) the balance sheet analysis, (ii) the capital structure, (iii) the income statement portion of the lead/lag study, or (iv) excluded from cost of service.
Schedule 19 - Rate of Return Statement - Per Books
Instructions: Use format of attached schedule.
Column (1) interest expense, preferred dividends, and common equity capital shall be calculated by using the capital structure included in Schedule 3 or Schedule 8 and end of test year level rate base.
Schedule 21 - Rate of Return Statement - Reflecting Ratemaking Adjustments
Instructions: Use format of attached schedule.
Schedule 21 Column (2) adjustments shall be separately identified and reflected in Schedule 25.
Interest expense, preferred dividends, and common equity capital shall be calculated by using the capital structure included in Schedule 3 or Schedule 8 and an adjusted level of rate base.
After ratemaking adjustments, JDC capital expense shall be calculated as follows:
Total rate base (line 29) * weighted cost of JDC capital in Schedule 3 or Schedule 8
Applicants filing pursuant to 20VAC5-201-30 may omit Columns (4) and (5).
Schedule 22 - Rate Base Statement - Per Books
Instructions: Use format of attached schedule.
Applicants with jurisdictional per books operating revenues more than $150 million shall calculate cash working capital allowance using a lead/lag study. Schedules 27 and 28 shall be provided detailing the cash working capital computation for Columns (1), (3), and (7). Applicants with jurisdictional per books operating revenues between $20 million and $150 million may include a zero cash working capital requirement rather than perform a lead/lag study. Applicants with jurisdictional per books operating revenues less than $20 million may use a formula method to calculate cash working capital.
Schedule 24 - Rate Base Statement - Adjusted - Reflecting Ratemaking Adjustments
Instructions: Use format of attached schedule.
Cash working capital allowance shall be calculated using instructions in Schedule 22.
Schedule 25 - Detail of Ratemaking Adjustments
Instructions: Use format of attached schedule.
Each adjustment shall be numbered sequentially and listed under the appropriate description category (Operating Revenues, Interest Expense, Common Equity Capital, etc.).
Ratemaking adjustments shall reflect a rate year level of revenues and expenses. Rate base adjustments may reflect no more than a rate year average. In Expedited Filings, Column (4) Ratemaking Adjustments shall reflect a rate year level of only those types of adjustments previously approved for the applicant.
Detailed workpapers substantiating each adjustment shall be provided in Schedule 29.
Schedule 26 - Revenue Requirement Reconciliation
Instructions: Use format of attached lead schedule. An example of a supporting schedule is provided.
Provide a revenue reconciliation of each topic or subject that affects the revenue requirement. All components of each topic or subject shall be detailed (i.e., payroll and related = payroll, benefits, payroll taxes, and related tax effect) on a supporting schedule. Cash working capital shall be considered a separate topic or subject rather than as a component of each topic or subject.
Schedule 27 - Lead/Lag Cash Working Capital Calculation - Adjusted
Instructions: Use format of attached schedule.
Total Balance Sheet Net Source/Use of Average Cash Working Capital determined in Schedule 28 shall be included in the Total Cash Working Capital amount in this schedule.
The Total Cash Working Capital amount determined in this schedule shall be included in Schedules 22 and 24.
Utilities required to use a lead/lag study should perform a complete lead/lag analysis every five years. Major items such as the revenue lag and balance sheet accounts should be reviewed every year.
Schedule 28 - Balance Sheet Analysis - Adjusted
Instructions: Use format of attached schedule.
All uses and sources of cash working capital shall be detailed in this schedule. The associated accumulated deferred income tax shall also be included as a use or source.
The Net Source/Use of Average Cash Working Capital determined in this schedule shall be included in Schedule 27.
Support for the above this schedule should include a list of all balance sheet subaccounts and titles. Indicate whether the account's impact is included in (i) the balance sheet analysis, (ii) the capital structure, (iii) the income statement portion of the lead/lag study, or (iv) excluded from cost of service. Include a brief description of the costs included in each account.
Schedule 29 - Workpapers for Earnings Test and Ratemaking Adjustments
Instructions: Include a table of contents listing the work papers included in this schedule.
a. Provide a narrative explaining the purpose and methodology used for each adjustment identified in subsections b and d of these instructions that have not been addressed in the applicant's prefiled testimony. Such explanation shall reference any relevant Financial Accounting Standards Board ("FASB") statement or commission State Corporation Commission precedent if known or available.
b. Provide a summary calculation of each earnings test adjustment included in Schedule 16. Each summary calculation shall identify the source documents used to prepare such calculation.
c. Provide all relevant documents, references, and information necessary to support the summary calculation required in subsection b of these instructions for each proposed earnings test adjustment. Amounts identified as per books costs shall include any documentation or references necessary to verify such amount to Schedule 40A. Working papers shall be indexed and tabbed for each adjustment and include the name of the primary employee or employees responsible for the adjustment. All documents and information as referenced above in these instructions should include general ledgers, payroll distributions, billing determinants, invoices, and actuarial reports. Supporting documentation that is voluminous may be made available at the applicant's office.
d. Provide a summary calculation of each rate year adjustment included in Schedule 25. Each summary calculation shall identify the source documents used to prepare such calculation.
e. Provide all relevant documents and information necessary to support the summary calculation required in subsection d of these instructions for each proposed rate year adjustment. Amounts identified as per books costs shall include any documentation necessary to verify such amount to Schedule 40b. Working papers shall be indexed and tabbed for each adjustment and include the name of the primary employees responsible for the adjustment. All documents and information referenced in subsections a through e of these instructions should include general ledgers, payroll distributions, billing determinants, invoices, and actuarial reports.
Schedule 30 - Revenue and Expense Variance Analysis
Instructions: Applicant shall quantify jurisdictional operating revenues and system operating and maintenance ("O&M") expenses by primary account as specified by the appropriate federal or state Uniform System of Accounts (Federal Energy Regulatory Commission, Federal Communications Commission, National Association of Regulatory Commissioners) (hereinafter referred to as "USOA account") during the test period and the preceding 12 months. Also, provide jurisdictional sales volumes by customer class for the test period.
Applicants shall file a schedule detailing all revenue and expense accounts by month for the test period. Applicants shall provide a detailed explanation of all jurisdictional revenue and system expense increases or decreases of more than 10% during the test period compared to the previous 12-month period. The expense variance analysis applies to test period expense items greater than one-tenth of one percent (.001) of Operating & Maintenance expenses, excluding purchased gas adjustment costs. Additionally, the applicant shall have an accounts payable ledger or schedule of all accounts payable for review at the applicant's office as of the date of the applicant's filing.
Schedule 31 - Advertising Expense
Instructions: A schedule detailing advertising expense by USOA account and grouped according to the categories identified in § 56-235.2 of the Code of Virginia shall be provided. Advertising costs that are not identifiable to any of those categories shall be included in a separate category titled "other." If applicant seeks rate relief, demonstrate that the applicant's advertising meets the criteria established in § 56-235.2.
Schedule 34 - Miscellaneous Expenses
Instructions: Provide a description of amounts paid and USOA accounts charged for each charitable and educational donation, each payment to associated industry organizations, and all other miscellaneous general expenses. Individual items aggregating to less than 5.0% of the total miscellaneous expense may be reflected in an "Other" line item. Advertising expenses included in Schedule 31 should be excluded from this schedule.
Schedule 35 - Affiliate Services
Instructions: For purposes of this schedule affiliate services shall be defined to include those services between regulated and nonregulated divisions of an incumbent utility. If any portion of the required information has been filed with the State Corporation Commission (commission) as part of an applicant's Annual Report of Affiliate Transactions, the applicant may reference such report clearly identifying what portions of the required information are included in the Annual Report of Affiliate Transactions.
Provide a narrative description of each affiliated service received or provided during the test period.
Provide a summary of affiliate transactions detailing costs by type of service provided (e.g., accounting, auditing, legal and regulatory, human resources, etc.) for each month of the test period. Show the final USOA account distribution of all costs billed to or by the regulated entity by month for the test period.
Identify all amounts billed to an affiliate and then billed back to the regulated entity.
Cost records and market analyses supporting all affiliated charges billed to or by the regulated entity/division shall be maintained and made readily available for commission staff review. This shall include supporting detail of costs (including the return component) incurred by the affiliated interest rendering the service and the allocation methodology. In situations when the pricing is required to be the higher (lower) of cost or market and market is unavailable, note each such transaction and have data supporting such a finding available for commission staff review.
If affiliate charges are booked per a pricing mechanism other than that approved by the commission, the regulated entity shall provide a reconciliation of books to commission-approved pricing, including an explanation of why the commission-approved pricing is not used for booking purposes.
Schedule 36 - Income Taxes
Instructions: Provide a schedule detailing the computation of test period current state and federal income taxes on a total company and Virginia jurisdictional basis. Such schedule should provide a complete reconciliation between book and taxable income showing all individual differences. Additionally, provide a schedule detailing the computation of fully adjusted, current state and federal income taxes applicable to the Virginia jurisdiction.
Provide a schedule detailing the individual items of deferred state and federal income tax expense for the test period on a total company and Virginia jurisdictional basis. Additionally, provide a schedule detailing the computation of fully adjusted, deferred state and federal income tax applicable to the Virginia jurisdiction.
Provide a detailed reconciliation between the statutory and effective income tax rates for the test period. Schedule should quantify individual reconciling items by dollar amount and percentage. Individual items should include permanent differences (itemize), flow-through depreciation, excess deferred FIT amortization, and deferred Investment Tax Credit ("ITC") amortization.
Provide a detailed listing of individual accumulated deferred income tax and accumulated deferred ITC amounts as of the end of test period. Separately identify those items affecting the computation of rate base on both a total company and Virginia jurisdictional basis. Additionally, provide a detailed listing of individual accumulated deferred income tax and accumulated deferred ITC amounts for the earnings test rate base (if applicable), the end of test period rate base, and the fully-adjusted rate base, on a Virginia jurisdictional basis.
Provide a detailed reconciliation between the federal and state current tax expense on a stand-alone basis and the actual per book federal and state current tax expense for the test period on a total company and Virginia jurisdictional basis.
Provide a schedule depicting, by month, all federal and state income tax payments made during the test year. For each payment, identify the recipient.
Provide a detailed reconciliation between deferred federal and state income expense computed on a stand-alone basis and the actual per book deferred federal and state income tax expense, on a total company and Virginia jurisdictional basis.
Provide a detailed reconciliation between individual accumulated deferred federal and state income tax assets and liabilities computed on a stand-alone basis and the actual per book accumulated deferred income tax amounts as of the end of the test period, on a total company and Virginia jurisdictional basis. Additionally, provide a detailed listing of individual accumulated deferred income tax assets and liabilities computed on a stand-alone basis for the earnings test rate base (if applicable), the end of test period rate base, and the fully-adjusted rate base on a Virginia jurisdictional basis.
Schedule 37 - Organization
Instructions: Provide an organizational chart of the applicant and its parent company detailing subsidiaries and divisions. Provide details of any material corporate reorganizations since the applicant's last rate case. Explain the reasons and any ratemaking impact of each such reorganization.
Schedule 38 - Changes in Accounting Procedures
Instructions: Detail any material changes in accounting procedures adopted by either the parent/service company or the utility since the applicant's last rate case. Explain any ratemaking impact of such changes.
Identify any write-offs or write-downs associated with assets (i.e., plant, tax accounts, etc.) that have been retained, transferred, or sold.
Schedule 39 - Out-of-Period Book Entries
Instructions: Provide a summary schedule prepared from an analysis of journal entries showing "out-of-period" items booked during the test period. Show journal entry number, amount, USOA account, and explanation of charge.
Schedule 40 - Jurisdictional and Class Cost of Service Study
Instructions: Use format of attached schedule.
a. Provide detailed calculations for all jurisdictional allocations for each revenue, expense, and rate base USOA account used to create Schedule 9. Allocations should be based on test year average data. Show the allocation basis for each primary USOA account and for any amount included therein with a unique allocation basis. Explain the methodology used and why such method is proposed. Discuss all changes in the applicant's operations that have materially changed any allocation factor since the last rate case.
b. Provide detailed calculations for all jurisdictional allocations for each revenue, expense, and rate base USOA account used to create Schedules 19 and 22. Show the allocation basis for each primary USOA account and for any amount included therein with a unique allocation basis. Explain the methodology used and why such method is proposed. Discuss all changes in the applicant's operations that have materially changed any allocation factor since the last rate case.
c. Provide a class cost of service study showing the allocation basis for each primary USOA account and for any amount included therein with a unique allocation basis. Explain the methodology used and why such method is proposed. Discuss all changes in the applicant's operations that have materially changed any allocation factor since the last rate case.
d. Applicant shall provide appropriate supporting cost data for new allocation methodologies or rate design proposals in expedited rate applications.
Schedule 41 - Proposed Rates and Tariffs
Instructions: Provide a summary of the rates designed to effect the proposed revenue increase. Provide a copy of all tariff pages that the applicant proposes to revise in this proceeding, with revisions indicated by a dashed line (--) through proposed deletions and by underlining proposed additions.
Schedule 42 - Present and Proposed Revenues
Instructions:
a. Provide the detailed calculations supporting total per books revenues in Column (3) of Schedule 21. The present revenues from each of the applicant's services shall be determined by multiplying the current rates times the test period billing units (by rate block, if applicable).
b. Provide a detailed calculation supporting total adjusted revenues in Column (5) of Schedule 21. The proposed revenues from each of applicant's services shall be determined by multiplying the proposed rates by the adjusted billing units (by rate block, if applicable). Detail by rate schedule all miscellaneous charges and other revenues, if applicable. Reconcile per books billing units to adjusted billing units itemizing changes such as customer growth, weather, Btu BTU content and miscellaneous revenues. The revenue changes for applicant's services should be subtotaled into the applicant's traditional categories.
Schedule 43 - Sample Billing
Instructions: Natural gas and water Water or sewer utilities shall provide a sample billing analysis detailing the effect on each rate schedule at representative levels of consumption.
Schedule 48 - Conservation and Ratemaking Efficiency Plans
Instructions: Applications made pursuant to § 56-602 A and B or § 56-602 A and C of the Code of Virginia shall file the following:
a. Provide the revenue study or class cost of service study relied upon to establish annual per-customer fixed costs on an intraclass basis.
b. Provide detailed calculations supporting determinations of current class, normalized or proposed class revenues. Such calculations should clearly show current, normalized or proposed annual billing determinants (by rate block and class). Reconcile per books billing units to adjusted billing units itemizing changes such as customer growth, weather, and Btu content and miscellaneous revenues.
c. Provide detailed calculations supporting the revenues produced by the rates, tariff design or mechanism designed to effect the proposed conservation and ratemaking efficiency plan. Provide illustrative examples if necessary. Detail by rate schedule all miscellaneous charges and other revenues, if applicable. To the extent any of the information requested in this paragraph has been provided in subsection b of these instructions, it does not need to be restated.
d. Provide a sample billing analysis detailing the effect of the proposed rates, tariff design or mechanism designed to effect the proposed conservation or ratemaking efficiency plan on each rate schedule at representative levels of consumption.
e. Provide the detailed calculations showing that the rates, tariff design or mechanism designed to effect the proposed conservation and ratemaking plan is revenue neutral as defined in Chapter 25 (§ 56-600 et seq.) of Title 56 of the Code of Virginia.
f. Provide a copy of all tariff pages that the applicant proposes to revise in this proceeding, with deletions indicated by a dashed line (--) and additions indicated by an underscore.
g. Provide a detailed description and analysis of the proposed conservation program or programs and a cost benefit assessment of the program or programs using the Total Resource Cost Test, the Societal Test, the Program Administrator Test, the Participant Test, and the Rate Impact Measure Test. Detail and support all assumptions utilized in the cost benefit assessments.
h. Provide a detailed narrative describing the proposed normalization component that removes the effect of weather from the determination of conservation and energy efficiency results. Additionally, provide any supporting calculation of such component.
i. Provide a detailed narrative describing the proposed decoupling mechanism.
j. Provide a detailed narrative describing all proposed cost-effective conservation and energy efficiency plans.
k. Provide a detailed narrative describing the provisions addressing the needs of low-income or low-usage residential customers.
l. Provide a detailed narrative describing provisions ensuring that rates and services to nonparticipating classes of customers are not adversely impacted. Additionally, provide all studies or calculations supporting such conclusions.
Schedule 50 - Additional Schedules
Reserved for additional exhibits presented by the applicant to be labeled Schedule 50 et seq.
VA.R. Doc. No. R23-7439; Filed March 09, 2023
TITLE 20. PUBLIC UTILITIES AND TELECOMMUNICATIONS
STATE CORPORATION COMMISSION
Proposed
REGISTRAR'S NOTICE: The State Corporation Commission is claiming an exemption from the Administrative Process Act in accordance with § 2.2-4002 A 2 of the Code of Virginia, which exempts courts, any agency of the Supreme Court, and any agency that by the Constitution is expressly granted any of the powers of a court of record.
Title of Regulation: 20VAC5-205. Rules Governing Utility Rate Applications and Annual Informational Filings of Investor-Owned Gas Utilities (adding 20VAC5-205-5 through 20VAC5-205-90).
Statutory Authority: § 12.1-13 of the Code of Virginia.
Public Hearing Information: A public hearing will be held upon request.
Public Comment Deadline: May 26, 2023.
Agency Contact: Andrea Macgill, Division of Utility Accounting and Finance, Public Utility Regulation, State Corporation Commission, P.O. Box 1197, Richmond, VA 23218, telephone (804) 371-9064, or email andrea.macgill@scc.virginia.gov.
Summary:
The proposed amendments establish a new regulation, Rules Governing Utility Rate Applications and Annual Informational Filings of Investor-Owned Gas Utilities (20VAC5-205), for updated and revised requirements applicable only to investor-owned gas utilities, including (i) minimum filing requirements related to annual informational filings, rate case filings, and rate adjustment clause filings under Title 56 of the Code of Virginia; (ii) forms required for filings; and (iii) instructions for using the required forms.
AT RICHMOND, MARCH 9, 2023
COMMONWEALTH OF VIRGINIA, ex rel.
STATE CORPORATION COMMISSION
CASE NO. PUR-2023-00006
Ex Parte: In the matter of adopting new
rules of the State Corporation Commission
governing utility rate applications by
investor-owned gas utilities
ORDER FOR NOTICE AND COMMENT
On December 16, 2008, the State Corporation Commission ("Commission") adopted revisions to its Rules Governing Utility Rate Application and Annual Informational Filings, 20 VAC 5-201-10 et seq., in response to the Virginia General Assembly's amendment to Chapter 23 of Title 56 of the Code of Virginia ("Code"), which significantly modified how investor-owned electric utilities are regulated in the Commonwealth of Virginia.1 On November 23, 2020, following subsequent amendments to Chapter 23 of Title 56 of the Code, the Commission adopted the new Rules Governing Utility Rate Applications and Annual Informational Filings of Investor-Owned Electric Utilities, 20 VAC 5-204-10 et seq.2 In connection therewith, the Commission also adopted limited revisions to 20 VAC 5-201-10 et seq., to limit their applicability to investor-owned gas and water utilities ("Existing Rate Case Rules").3
Since the Existing Rate Case Rules were originally adopted, subsequent legislative amendments have, among other things, expanded the number and types of rate adjustment clauses that may be sought by gas utilities.4 The Code sections allowing such filings have various statutory deadlines for the Commission to issue a final order, ranging from 90 days to 180 days after filing. These time periods limit the time available for discovery and analysis of requested rate changes.
NOW THE COMMISSION, upon consideration of the foregoing, is of the opinion and finds that a proceeding should be established to promulgate new rules governing utility rate applications and annual informational filings of investor-owned gas utilities ("Investor-owned Gas Utility Rate Case Rules"). In connection therewith, the Commission will also consider limited revisions to the Existing Rate Case Rules to remove their applicability to investor-owned gas utilities (together with Investor-owned Gas Utility Rate Case Rules, "Proposed Rules"). The Commission does not intend to consider any additional changes to the Existing Rate Case Rules beyond removing their applicability to investor-owned gas utilities in this proceeding. To initiate this proceeding, the Commission's Staff ("Staff") has prepared Proposed Rules, which are appended to this Order as Attachment A. We will direct that notice of the Proposed Rules be given to the public and that interested persons be provided an opportunity to file written comments on, propose modifications or supplements to, or request a hearing on the Proposed Rules. We further find that a copy of the Proposed Rules should be sent to the Registrar of Regulations for publication in the Virginia Register of Regulations.
To promote administrative efficiency and timely service of filings upon participants, the Commission will, among other things, direct the electronic filing of testimony and pleadings unless they contain confidential information, and require electronic service on parties to this proceeding.
Accordingly, IT IS ORDERED THAT:
(1) This matter is docketed as Case No. PUR-2023-00006.
(2) All comments, pleadings or other documents filed in this matter should be submitted electronically to the extent authorized by Rule 5VAC5-20-150, Copies and Format, of the Commission's Rules of Practice and Procedure ("Rules of Practice").5 Confidential and Extraordinarily Sensitive Information shall not be submitted electronically and should comply with 5VAC5-20-170, Confidential information, of the Rules of Practice. Any person seeking to hand deliver and physically file or submit any pleading or other document shall contact the Clerk's Office Document Control Center at (804) 371-9838 to arrange the delivery.
(3) Pursuant to 5VAC5-20-140, Filing and service, of the Rules of Practice, the Commission directs that service on parties and the Staff in this matter shall be accomplished by electronic means. Concerning Confidential or Extraordinarily Sensitive Information, parties and the Staff are instructed to work together to agree upon the manner in which documents containing such information shall be served upon one another, to the extent practicable, in an electronically protected manner, even if such information is unable to be filed in the Office of the Clerk, so that no party or the Staff is impeded from preparing its case.
(4) The Staff shall forward a copy of this Order for Notice and Comment ("Order"), including a copy of the Proposed Rules, to the Registrar of Regulations for publication in the Virginia Register of Regulations.
(5) An electronic copy of the Proposed Rules may be obtained by submitting a request to Andrea B. Macgill, Esq., in the Commission's Division of Utility Accounting and Finance at the following email address: Andrea.Macgill@scc.virginia.gov. An electronic copy of the Proposed Rules can be found on the Commission's website: scc.virginia.gov/pages/Rulemaking. Interested persons may also download unofficial copies of the Order and the Proposed Rules from the Commission's website: scc.virginia.gov/pages/Case-Information.
(6) The Commission's Division of Utility Accounting and Finance shall provide copies of this Order by electronic transmission, or when electronic transmission is not possible, by mail, to: individuals, organizations, and companies who have been identified by the Staff as potentially being interested in this proceeding.
(7) On or before May 26, 2023, any interested person may file comments on the Proposed Rules by following the instructions found on the Commission's website: scc.virginia.gov/casecomments/Submit-Public-Comments. Those unable, as a practical matter, to submit comments electronically, may file such comments by U.S. mail to the Clerk of the State Corporation Commission, c/o Document Control Center, P.O. Box 2118, Richmond, Virginia 23218-2118. Such comments may also include proposals and hearing requests. All comments shall refer to Case No. PUR-2023-00006. Any request for hearing shall state with specificity why the issues raised in the request for hearing cannot be adequately addressed in written comments. If a sufficient request for hearing is not received, the Commission may consider the matter and enter an order based upon the papers filed herein.
(8) On or before August 7, 2023, the Staff shall file with the Clerk of the Commission a report on or a response to any comments, proposals, or requests for hearing submitted to the Commission on the Proposed Rules.
(9) All documents filed in paper form with the Office of the Clerk of the Commission in this docket may use both sides of the paper. In all other respects, except as modified by this order, all filings shall comply fully with the requirements of 5VAC5-20-150, Copies and format, of the Rules of Practice.
(10) This matter is continued.
Commissioner Patricia L. West participated in this matter.
A COPY hereof shall be sent electronically by the Clerk of the Commission to utilities providing natural gas service in the Commonwealth of Virginia that are subject to regulation by the Commission as identified in Attachment B; and C. Meade Browder, Jr., Senior Assistant Attorney General, Division of Consumer Counsel, Office of the Attorney General, 202 North 9th Street, 8th Floor, Richmond, Virginia 23219-3424.
_____________
1Commonwealth of Virginia, ex rel. State Corporation Commission, Ex Parte: In the matter of revising the rules of the State Corporation Commission governing utility rate increase applications pursuant to Chapter 933 of the 2007 Acts of Assembly, Case No. PUE-2008-00001, 2008 S.C.C. Ann. Rept. 462, Order Adopting Regulations (Dec. 16, 2008).
2Commonwealth of Virginia, ex rel. State Corporation Commission, Ex Parte: In the matter of adopting new rules of the State Corporation Commission governing utility rate applications by investor-owned electric utilities, Case No. PUR-2020-00022, 2020 S.C.C. Ann. Rept. 439, Order Adopting Regulations (Nov. 23, 2020).
3Id.
4The Existing Rate Case Rules include a section addressing filings under Chapter 25 of Title 56 of the Code (§ 56-600 et seq., "Natural Gas Conservation and Ratemaking Efficiency Act"). See 20 VAC 5-201-85. The General Assembly has subsequently amended Title 56 of the Code to add Chapter 26 (§ 56-603 et seq., "Steps to Advance Virginia's Energy Plan (SAVE) Act"), Chapter 27 (§ 56-605 et seq., "Qualified Projects of Natural Gas Utilities"), Chapter 28 (§ 56-610 et seq., "Natural Gas System Expansion Infrastructure"), and Chapter 30 (§ 56-625, "Biogas Supply Infrastructure Projects"). The Existing Rate Case Rules do not address these chapters in Title 56.
55VAC5-20-10 et seq.
Chapter 205
Rules Governing Utility Rate Applications and Annual Informational Filings of Investor-Owned Gas Utilities
20VAC5-205-5. Purpose and applicability.
This chapter sets forth minimum filing requirements for Virginia's investor-owned gas utilities related to annual informational filings, rate case filings, and other filings under Chapter 10 (§ 56-232 et seq.), Chapter 25 (§ 56-600 et seq.), Chapter 26 (§ 56-603 et seq.), Chapter 27 (§ 56-605 et seq.), Chapter 28 (§ 56-610 et seq.), and Chapter 30 (§ 56-625) of Title 56 of the Code of Virginia. Forms are prescribed or adopted for purposes of implementing Chapter 10 (§ 56-232 et seq.), Chapter 25 (§ 56-600 et seq.), Chapter 26 (§ 56-603 et seq.), Chapter 27 (§ 56-605 et seq.), Chapter 28 (§ 56-610 et seq.), and Chapter 30 (§ 56-625) of Title 56 of the Code of Virginia. When so prescribed or adopted, use of the forms is mandatory. This chapter should not be construed as limiting the ability of the State Corporation Commission or its staff to evaluate information in addition to or beyond that identified in this chapter.
20VAC5-205-10. General filing instructions.
A. An applicant shall provide a notice of intent to file an application pursuant to 20VAC5-205-20, 20VAC5-205-40, 20VAC5-205-50, 20VAC5-205-60, 20VAC5-205-65, 20VAC5-205-75, and 20VAC5-205-85 to the State Corporation Commission (commission) 60 days prior to the application filing date.
B. Applications pursuant to 20VAC5-205-20, 20VAC5-205-30, 20VAC5-205-40, 20VAC5-205-50, 20VAC5-205-60, 20VAC5-205-65, 20VAC5-205-70, 20VAC5-205-75, and 20VAC5-205-85 shall include:
1. The name and post office address of the applicant and the name and post office address of the applicant's counsel.
2. A full clear statement of the facts that the applicant is prepared to prove by competent evidence.
3. A statement of details of the objectives sought and the legal basis therefore. In addition, the application shall reference any open cases or issues that the commission directed to be adjudicated in the new proceeding.
4. All direct testimony by which the applicant expects to support the objectives sought. Each testimony shall include a summary not to exceed one page for applications pursuant to 20VAC5-205-40, 20VAC5-205-50, 20VAC5-205-60, 20VAC5-205-65, 20VAC5-205-70, 20VAC5-205-75, or 20VAC5-205-85 and not to exceed two pages for applications pursuant to 20VAC5-205-20.
5. Information or documentation conforming to the following general instructions:
a. Attach a table of contents of the company's application, including exhibits.
b. Each exhibit shall be labeled with the name of the applicant and the initials of the sponsoring witness in the upper right-hand corner as follows:
Exhibit No. (Leave Blank)
Witness: (Initials)
Statement or
Schedule Number
c. The first page of all exhibits shall contain a caption that describes the subject matter of the exhibit.
d. If the accounting and statistical data submitted differ from the books of the applicant, then the applicant shall include in its filing a reconciliation schedule for each account or subaccount that differs, together with an explanation describing the nature of the difference.
e. The required accounting and statistical data shall include all work papers and other information necessary to ensure that the items, statements, and schedules are not misleading.
6. An itemized summary that demonstrates how the applicant has fulfilled each of the filing requirements pursuant to the code section under which the application is filed. This summary shall include references and page numbers to each supporting item referenced.
7. Provide a written narrative describing how the proposals contained in the application are consistent with the goals in the Environmental Justice Act (§ 2.2-234 et seq. of the Code of Virginia). Provide any documents or workpapers that support the assertions contained in the narrative, as applicable. Such documentation may include information from any federal, state, regional, or local agency or other source related to population, median income, and any other factors that determine whether a community impacted by the proposals in the application is an "environmental justice community" or "fenceline community," as those terms are defined in § 2.2-234 of the Code of Virginia.
C. This chapter does not limit the commission staff or parties from raising issues for commission consideration that have not been addressed in the applicant's filing before the commission. Except for good cause shown, issues specifically decided by commission order entered in the applicant's most recent rate case may not be raised by staff or interested parties in earnings tests made pursuant to 20VAC5-205-20 or 20VAC5-205-30.
D. An application filed pursuant to 20VAC5-205-20, 20VAC5-205-30, 20VAC5-205-40, 20VAC5-205-50, 20VAC5-205-60, 20VAC5-205-65, 20VAC5-205-70, 20VAC5-205-75, or 20VAC5-205-85 shall not be deemed filed pursuant to Chapter 10 (§ 56-232 et seq.), Chapter 25 (§ 56-600 et seq.), Chapter 26 (§ 56-603 et seq.), Chapter 27 (§ 56-605 et seq.), Chapter 28 (§ 56-610 et seq.), or Chapter 30 (§ 56-625) of Title 56 of the Code of Virginia unless it is in full compliance with this chapter.
E. The commission may waive any part or all of this chapter for good cause shown.
F. Where a filing contains information that the applicant claims to be confidential, the filing may be made under seal provided it is simultaneously accompanied by both a motion for protective order or other confidential treatment and an original and one copy of a redacted version of the filing to be available for public disclosure. Unredacted filings containing the confidential information shall, however, be immediately available to the commission staff for internal use at the commission.
G. Filings containing confidential (or redacted) information shall so state on the cover of the filing, and the precise portions of the filing containing such confidential (or redacted) information, including supporting material, shall be clearly marked within the filing.
H. Applicants shall provide a searchable PDF version of the application and direct testimony electronically to the Divisions of Utility Accounting and Finance and Public Utility Regulation on the application filing date. Applicants shall also provide a searchable PDF of the public version of the application and direct testimony electronically to the Division of Consumer Counsel of the Office of the Attorney General of Virginia on the application filing date.
Additionally, all schedules containing calculations derived from formulas shall be provided electronically to the Divisions of Utility Accounting and Finance and Public Utility Regulation in an electronic spreadsheet, including all underlying formulas and assumptions on the application filing date. Such electronic spreadsheet shall be commercially available and have common use in the utility industry.
All schedules that do not contain calculations derived from formulas shall be provided electronically to the Divisions of Utility Accounting and Finance and Public Utility Regulation in a searchable PDF version. Additional versions of such schedules shall be made available to parties upon request.
I. All applications, including direct testimony and Schedules 1 through 9, 11, 12, 14 through 19, 21, 22, 24 through 28, 30, 31, 34 through 39, 41 through 44, 46, and 48 through 52, as applicable, shall be filed in an original, and 12 copies with the Clerk of the Commission, c/o Document Control Center, P.O. Box 2118, Richmond, Virginia 23218. One copy of Schedules 29 and 40 shall be filed with the Clerk of the Commission. Applicants may omit filing Schedule 29 with the Clerk of the Commission in Annual Informational Filings. Additional copies of such schedules shall be made available to parties upon request.
One copy of Schedules 29 and 40 shall be submitted to the Division of Utility Accounting and Finance. Four copies of Schedule 40 shall be submitted to the Division of Public Utility Regulation.
J. For any application made pursuant to 20VAC5-205-20, 20VAC5-205-40, 20VAC5-205-50, 20VAC5-205-60, 20VAC5-205-65, 20VAC5-205-70, 20VAC5-205-75, and 20VAC5-205-85, the applicant shall serve a copy of the information required in subsection A of this section at the same time that it is filed with the commission upon (i) the chairman of the board of supervisors of each county (or equivalent officials in the counties having alternate forms of government) in this Commonwealth affected by the proposed increase; (ii) the mayor or manager of every city and town (or equivalent officials in towns and cities having alternate forms of government) in this Commonwealth affected by the proposed increase; and (iii) the Division of Consumer Counsel of the Office of the Attorney General of Virginia. Such service shall be made electronically to the extent the applicant has official email addresses for such officials. If not, such service shall be made either by (i) personal delivery or (ii) first class mail to the customary place of business or to the residence of the person served.
For applications pursuant to 20VAC5-205-20, 20VAC5-205-40, 20VAC5-205-50, 20VAC5-205-60, 20VAC5-205-65, 20VAC5-205-70, 20VAC5-205-75, and 20VAC5-205-85, the applicant shall also serve each official listed in this subsection with the following within five business days of the issuance of the commission's procedural order regarding the application: (i) the information required in subdivisions B 1, B 2, and B 3 of this section; (ii) a statement that a copy of the complete public version of the application may be obtained at no cost by making a request therefor in writing to a specified company official; and (iii) the commission's procedural order regarding the application. Such service shall be made electronically to the extent the applicant has official email addresses for such officials. If not, such service shall be made either by (i) personal delivery or (ii) first class mail to the customary place of business or to the residence of the person served.
In addition, the applicant shall serve a copy of the complete public version of its application upon the Division of Consumer Counsel of the Office of the Attorney General of Virginia at the same time it is filed with the commission. Such service shall be made either by personal delivery or first class mail to the customary place of business.
K. Nothing in this chapter shall be interpreted to apply to applications for temporary reductions of rates pursuant to § 56-242 of the Code of Virginia.
20VAC5-205-20. General and expedited rate increase applications.
A. An application for a base rate increase pursuant to Chapter 10 (§ 56-232 et seq.) of Title 56 of the Code of Virginia shall conform to the following requirements:
1. Exhibits consisting of Schedules 1 through 9, 11, 12, 14 through 19, 21, 22, 24 through 30, 31, and 34 through 44 and the utility's direct testimony shall be submitted. Such schedules shall be identified with the appropriate schedule number and shall be prepared in accordance with the instructions contained in 20VAC5-205-90.
2. An exhibit consisting of additional schedules may be submitted with the utility's direct testimony. Such exhibit shall be identified as Schedule 52 (this exhibit may include numerous subschedules labeled 52A et seq.).
B. The selection of a historical test period is up to the applicant. However, the use of overlapping test periods will not be allowed.
C. If not otherwise constrained by law or regulatory requirements, an applicant who has not experienced a substantial change in circumstances may file an expedited rate application as an alternative to a general rate application. Such application need not propose an increase in regulated operating revenues. If, upon timely consideration of the expedited application and supporting evidence, it appears that a substantial change in circumstances has taken place since the applicant's last rate case, then the State Corporation Commission (commission) may take appropriate action, such as directing that the expedited application be dismissed or treated as a general rate application. Prior to public hearing and subject to applicable provisions of law, an application for expedited rate increase may take effect within 30 days after the date the application is filed. Expedited rate increases may also take effect in less than 12 months after the applicant's preceding rate increase so long as rates are not increased as a result thereof more than once in any calendar year. An applicant making an expedited application shall also comply with the following rules:
1. In computing its cost of capital, as prescribed in Schedule 3 in 20VAC5-205-90, the applicant shall use the equity return rate approved by the commission and used to determine the revenue requirement in the utility's most recent rate proceeding.
2. An applicant, in developing its rate of return statement, shall make adjustments to its test period jurisdictional results only in accordance with the instructions for Schedule 25 in 20VAC5-205-90.
3. The applicant may propose new allocation methodologies, rate designs, and new or revised terms and conditions, provided such proposals are supported by appropriate cost studies. Such support shall be included in Schedule 40.
D. Rates authorized to take effect 30 days following the filing of any application for an expedited rate increase shall be subject to refund in a manner prescribed by the commission. Whenever rates are subject to refund, the commission may also direct that such refund bear interest at a rate set by the commission.
20VAC5-205-30. Annual informational filings.
Unless modified per a State Corporation Commission-approved alternative regulatory plan, each utility not requesting a base rate increase shall make an annual informational filing consisting of Schedules 1 through 7, 9, 11, 12, 14 through 18, 29, 36, and 40 a as identified in 20VAC5-205-90. The test period shall be the current 12 months ending in the same month used in the utility's most recent rate application. This information shall be filed with the State Corporation Commission within 120 days after the end of the test period. Requirements found in 20VAC5-205-10 B 2, B 3, and B 4 may be omitted in annual informational filings.
20VAC5-205-40. Optional performance-based applications.
An applicant that files an application for performance-based regulation pursuant to § 56-235.6 of the Code of Virginia shall file Schedules 1 through 32 and 34 through 43 as identified in 20VAC5-205-90.
20VAC5-205-50. Upstream natural gas supply infrastructure plans.
An applicant that files an initial or amended upstream natural gas supply infrastructure plan pursuant to Chapter 27 (§ 56-605 et seq.) of Title 56 of the Code of Virginia, shall file Schedule 49 as identified and described in 20VAC5-205-90, which shall be submitted with the utility's direct testimony. Additionally, applications in which the utility seeks a return on investment based on the last authorized cost of capital shall include Schedule 3, Parts B through E. Applications in which the utility seeks an updated return on investment shall include Schedules 3, 4, 5, and 8 for only the year requested. If Schedule 8 is filed, the application shall provide schedules that support the amount and cost rate of each component of the proposed capital structure and explain all assumptions used.
20VAC5-205-60. System expansion plans.
An applicant that files an initial or amended system expansion plan pursuant to Chapter 28 (§ 56-610 et seq.) of Title 56 of the Code of Virginia, shall file Schedule 50 as identified and described in 20VAC5-205-90, which shall be submitted with the utility's direct testimony. Additionally, applications in which the utility seeks a return on investment based on the last authorized cost of capital shall include Schedule 3, Parts B through E. Applications in which the utility seeks an updated return on investment shall include Schedules 3, 4, 5, and 8 for only the year requested. If Schedule 8 is filed, the application shall provide schedules that support the amount and cost rate of each component of the proposed capital structure and explain all assumptions used.
20VAC5-205-65. Biogas supply investment plans.
An applicant that files an initial or amended biogas supply investment plan pursuant to Chapter 30 (§ 56-625) of Title 56 of the Code of Virginia, shall file Schedule 51 as identified and described in 20VAC5-205-90, which shall be submitted with the utility's direct testimony. Additionally, applications in which the utility seeks a return on investment based on the last authorized cost of capital shall include Schedule 3, Parts B through E. Applications in which the utility seeks an updated return on investment shall include Schedules 3, 4, 5, and 8 for only the year requested. If Schedule 8 is filed, the application shall provide schedules that support the amount and cost rate of each component of the proposed capital structure and explain all assumptions used.
20VAC5-205-70. Temporary increases of rates.
Applicants that file a request for a temporary increase in rates pursuant to § 56-245 of the Code of Virginia, shall include Schedules 1 through 9, 11, 12, 14, 16, 17, and 18 as identified and described in 20VAC5-205-90.
20VAC5-205-75. Steps to Advance Virginia's Energy Plan filings.
An application filed pursuant to Chapter 26 (§ 56-603 et seq.) of Title 56 of the Code of Virginia for a new or amended Steps to Advance Virginia's Energy (SAVE) Plan or SAVE Rider, shall include Schedule 46 as identified and described in 20VAC5-205-90, which shall be submitted with the utility's direct testimony. Additionally, applications in which the utility seeks a return on investment based on the last authorized cost of capital shall include Schedule 3, Parts B through E. Applications in which the utility seeks an updated return on investment shall include Schedules 3, 4, 5, and 8 for only the year requested. If Schedule 8 is filed, the application shall provide schedules that support the amount and cost rate of each component of the proposed capital structure and explain all assumptions used.
20VAC5-205-85. Conservation and ratemaking efficiency plans.
An applicant that files a conservation and ratemaking efficiency plan pursuant to Chapter 25 (§ 56-600 et seq.) of Title 56 of the Code of Virginia, shall file Schedule 48 as identified and described in 20VAC5-205-90, which shall be submitted with the utility's direct testimony. Additionally, applications in which the utility seeks a return on investment based on the last authorized cost of capital shall include Schedule 3, Parts B through E. Applications in which the utility seeks an updated return on investment shall include Schedules 3, 4, 5, and 8 for only the year requested. If Schedule 8 is filed, the application shall provide schedules that support the amount and cost rate of each component of the proposed capital structure and explain all assumptions used.
20VAC5-205-90. Instructions for schedules and exhibits for this chapter.
The following instructions for schedules and exhibits are to be used in conjunction with this chapter:
Schedule 1 - Historical Profitability and Market Data
Instructions: Using the format of Form Schedule 1 and the following definitions, provide the data for the test period and four prior fiscal years. The information shall be compatible with the latest SEC Form 10-K consolidated financial statements (including any restatements) or annual report if an SEC Form 10-K is not available. Information in Sections A and B shall be compiled for the corporate entity that raises equity capital in the marketplace. Information in Section C of Schedule 1 shall be compiled for the subsidiary company that provides regulated utility service in Virginia.
Definitions for Schedule 1
Return on Year End Equity = Earnings Available for Common Shareholders/Year End Common Equity
Return on Average Equity = Earnings Available for Common Shareholders/The Average of Year End Equity for the Current and Previous Year
Earnings Per Share = Earnings Available for Common Shareholders/Average Number Common Shares Outstanding
Dividends Per Share = Common Dividends Paid per Share During the Year
Payout Ratio = Dividends Per Share/Earnings Per Share
Dividend Yield = Dividends Per Share/ Year End Price
Price Earnings Ratio = Average Market Price/Earnings Per Share
Schedule 2 - Interest and Cash Flow Coverage Data
Instructions: This schedule shall be prepared using the following definitions and instructions and presented in the format of Form Schedule 2. The information shall be provided for the test year and the four prior fiscal years based on information for the applicant and for the consolidated company if the applicant is a subsidiary.
- Interest (Lines 3, 4, and 5) shall include amortization of expenses, hedging gains and losses, discounts, and premiums on debt without deducting an allowance for borrowed funds used during construction.
- Income taxes (Line 2) shall include federal and state income taxes.
- Allowance for Funds Used During Construction (AFUDC) (Line 8), where applicable, is total AFUDC -- for borrowed and other funds.
- Preferred dividends (Line 13) for a subsidiary shall be stated per books.
- Construction expenditures (Line 15) are net of AFUDC.
- Common dividends (Line 16) for a subsidiary shall be stated per books.
Schedule 3 - Capital Structure and Cost of Capital Statement – Per Books and Average
Instructions: This schedule shall show the amount of each capital component per balance sheet, the amount for ratemaking purposes, the percentage weight in the capital structure, and the component cost and weighted cost, using the format in Form Schedule 3. The information shall be provided for the test period, the four prior fiscal years, and on a 13-month average or five-quarter average basis for the test period. The data shall be provided for the entity whose capital structure was approved for use in the applicant's last rate case.
In Part A, the information shall be compatible with the latest Securities and Exchange Commission Form 10-K consolidated financial statement (including any restatements) or annual report if an SEC Form 10-K is not available. In Parts B, C, and D, the methodology shall be consistent with that approved in the applicant's last rate case. Reconcile differences between Parts A and B for both end-of-test-period and average capital structures.
The amounts for all short-term debt, revolving credit agreements, and similar short-term financing arrangements in Part B shall be based on a daily average over the test year, or alternatively, on a 13-month average over the test year. Except for the Part B amount for short-term debt and average amounts in Column (6), all other accounts are end-of-year and end-of-test period.
The component weighted cost rates equal the product of each component's capital structure weight for ratemaking purposes times its cost rate. The weighted cost of capital is equal to the sum of the component weighted cost rates. The Investment Tax Credits (ITC) cost is equal to the weighted cost of permanent capital (long-term debt, preferred stock, and common equity).
Adjustments made to per books amounts shall be fully documented and explained.
In an application for a rate adjustment clause pursuant to any Code of Virginia section that allows the applicant to seek recovery of a return on investment, Schedule 3 information in Parts B through E shall be provided for each capital structure used to calculate the revenue requirement.
Schedule 4 - Schedules of Long-Term Debt, Preferred Stock, Investment Tax Credits, and Any Other Component of Ratemaking Capital
Instructions: For each applicable capital component, provide a schedule that shows, for each issue, the amount outstanding, and effective cost rate. This data shall support the amount and cost rate of the respective capital components contained in Schedule 3, consistent with the methodology approved in the applicant's last rate case. In addition, a detailed breakdown of all investment tax credits should be provided that reconciles to the per books balance of investment tax credits. These schedules should include disclosure of any associated hedging/derivative instruments, their respective terms and conditions (instrument type, notional amount and associated series of debt or preferred stock hedged, period in effect, etc.), and the impact of such instruments on the cost of debt or preferred stock.
In an application for a rate adjustment clause pursuant to any Code of Virginia section that allows the applicant to seek recovery of a return on investment, Schedule 4 information shall be provided for long-term debt, preferred stock, and investment tax credits in each capital structure used to calculate the revenue requirement if the applicant proposes a cost of capital that differs from the last authorized cost of capital.
Schedule 5 - Schedule of Short-Term Debt, Revolving Credit Agreements, and similar Short-Term Financing Arrangements
Instructions: Provide data and explain the methodology, which should be consistent with the methodology approved in the applicant's last rate case, used to calculate the cost and balance contained in Schedule 3 for short-term debt, revolving credit agreements, and similar arrangements.
This schedule should also provide detailed disclosure of any hedging/derivative instruments related to short-term debt, their respective terms and conditions (instrument type, notional amount and associated series of debt hedged, period in effect, etc.), and the impact of such instruments on the cost of short-term debt.
In an application for a rate adjustment clause pursuant to any Code of Virginia section that allows the applicant to seek recovery of a return on investment, Schedule 5 information shall be provided for short-term financing included in each capital structure used to calculate the revenue requirement if the applicant proposes a cost of capital that differs from the last authorized cost of capital.
Schedule 6 - Public Financial Reports
Instructions: Provide copies, or a link to where such copies can be found on the Internet, of the most recent Stockholder's Annual Report, Securities and Exchange Commission Form 10-K, and Form 10-Q for the applicant and the consolidated parent company if the applicant is a subsidiary. If published, provide a copy or a link to where such copy can be found on the Internet of the most recent statistical or financial supplement for the consolidated parent company.
Schedule 7 - Comparative Financial Statements
Instructions: If not provided in the public financial reports for Schedule 6, provide comparative balance sheets, income statements, and cash flow statements for the test year and the 12-month period preceding the test year for the applicant and its consolidated parent company if applicant is a subsidiary. In lieu of providing a copy, the applicant may provide a link to where such information can be found on the Internet.
Schedule 8 - Proposed Cost of Capital Statement
Instructions: Provide the applicant's proposed capital structure/cost of capital schedule. In conjunction, provide schedules that support the amount and cost rate of each component of the proposed capital structure, and explain all assumptions used.
In an application for a rate adjustment clause pursuant to any Code of Virginia section that allows the applicant to seek recovery of a return on investment, Schedule 8 information shall be provided for the proposed capital structure used to calculate the revenue requirement if different from Schedule 3.
Schedule 9 - Rate of Return Statement – Earnings Test – Per Books
Instructions: Use format of Form Schedule 9.
Schedule 9 shall reflect average rate base, capital, and common equity capital. Interest expense, preferred dividends, and common equity capital shall be calculated by using the average capital structure included in Schedule 3 B and average rate base.
Schedule 11 - Rate of Return Statement – Earnings Test – Adjusted to A Regulatory Accounting Basis
Instructions: Use format of Form Schedule 11.
Schedule 11 adjustments in Column (2) shall reflect any financial differences between per books and regulatory accounting as prescribed by the State Corporation Commission. Each Column (2) adjustment shall be separately identified and reflected in Schedule 16.
A per books regulatory accounting adjustment to reflect Investment Tax Credits (ITC) Capital Expense shall be reflected in Schedule 11 Column (2), if applicable. Column (3) ITC Capital Expense shall be calculated as follows:
ITC Capital Expense = Rate Base (line 25) * weighted cost of ITC Capital in Schedule 3
The associated income tax savings shall be reflected in lines 5 and 6, Column (2) as follows:
Associated income tax savings = total average rate base (line 25) * weight of ITC capital (Sch. 3) * weighted cost of debt component of the ITC cost component (Sch. 3) * (Federal and State Income Tax rate * -1)
Schedule 11 Line 15 other income/(expense) shown in Column (3) shall be the current amount of other income/(expense) categorized as jurisdictional in the applicant's last rate case.
Schedule 12 - Rate Base Statement – Earnings Test – Per Books
Instructions: Use format of Form Schedule 12.
Applicants must use the same methodology to calculate cash working capital allowance as was employed in the applicant's most recent base rate case.
Schedule 14 - Rate Base Statement – Earnings Test – Adjusted to Regulatory Accounting Basis
Instructions: Use format of Form Schedule 14.
Cash working capital allowance shall be calculated using the instructions in Schedule 12. Schedule 14 Column (2) shall reflect adjustments necessary to identify any financial differences between per books and regulatory accounting as prescribed by the State Corporation Commission. Each Column (2) adjustment shall be separately identified and reflected in Schedule 16.
Schedule 15 - Schedule of Regulatory Assets
Instructions: If applicable per Schedules 9 and 12 instructions. Use format of Form Schedule 15.
All regulatory assets shall be individually listed with associated deferred income tax. Indicate whether the regulatory asset (i) is proposed in the current proceeding; (ii) was previously approved by the State Corporation Commission; (iii) is not subject to an earnings test; or (iv) is for financial purposes only. Also include Eligible Safety Activity Cost deferrals pursuant to § 56-235.10 of the Code of Virginia.
Schedule 16 - Detail of Regulatory Accounting Adjustments
Instructions: If applicable per Schedules 9 and 12 instructions.
Use format of Form Schedule 16.
Each regulatory accounting adjustment shall be numbered sequentially beginning with ET-1 and listed under the appropriate description category (Operating Revenues, Interest Expense, Common Equity Capital, etc.).
Each regulatory accounting adjustment shall be fully explained in the description column of this schedule. Regulatory accounting adjustments shall adjust from a financial accounting basis to a regulatory accounting basis. Adjustments to reflect going-forward operations shall not be included on this schedule.
Detailed workpapers substantiating each adjustment shall be provided in Schedule 29.
Schedule 17 - Lead/Lag Cash Working Capital Calculation – Earnings Test
Instructions: Use format of Form Schedule 17.
Total Balance Sheet Net Source/Use of Average Cash Working Capital determined in Schedule 18 shall be included in the Total Cash Working Capital amount in this schedule.
The Total Cash Working Capital amount determined in this schedule shall be included in Schedules 12 and 14.
Utilities required to use a lead/lag study should perform a complete lead/lag analysis every five years. Major items, such as the revenue lag and balance sheet accounts, should be reviewed every year.
Schedule 18 - Balance Sheet Analysis – Earnings Test
Instructions: Use format of Form Schedule 18.
All uses and sources of cash working capital shall be detailed in this schedule. The associated accumulated deferred income tax (ADIT) shall also be included as a use or source.
The Net Source/Use of Average Cash Working Capital determined in this schedule shall be included in Schedule 17.
Support for Schedule 18 shall include a list of all balance sheet subaccounts and titles. Indicate whether the account's impact is included in (i) the balance sheet analysis; (ii) the capital structure; (iii) the income statement portion of the lead/lag study; (iv) elsewhere in rate base; or (v) excluded from cost of service. Applicants shall also include a brief description of the costs in each account.
Schedule 19 - Rate of Return Statement – Per Books
Instructions: Use format of Form Schedule 19.
Column (1) interest expense, preferred dividends and common equity capital shall be calculated by using the capital structure included in Schedule 3 or Schedule 8 and end of test year level rate base.
Schedule 21 - Rate of Return Statement – Reflecting Ratemaking Adjustments
Instructions: Use format of Form Schedule 21 and Form Supporting Steps to Advance Virginia's Energy (SAVE) Roll-in Schedule 21, as appropriate.
Schedule 21 Column (2) adjustments shall be separately identified and reflected in Schedule 25.
Applicants not proposing a Roll-in of a SAVE Rider may omit Supporting SAVE Roll-in Schedule 21.
Interest expense, preferred dividends, and common equity capital shall be calculated by using the capital structure included in Schedule 3 or Schedule 8 and an adjusted level of rate base.
After ratemaking adjustments, ITC capital expense shall be calculated as follows:
Total rate base (line 29) * weighted cost of ITC capital in Schedule 3 or Schedule 8
Applicants filing pursuant to 20VAC5-205-30 may omit Columns (4) through (7).
Schedule 22 - Rate Base Statement – Per Books
Instructions: Use format of Form Schedule 22.
Applicants with jurisdictional per books operating revenues more than $150 million shall calculate cash working capital allowance using a lead/lag study. Schedules 27 and 28 shall be provided detailing the cash working capital computation for Columns (1), (3), and (7). Applicants with jurisdictional per books operating revenues between $30 million and $150 million may include a zero cash working capital requirement rather than perform a lead/lag study. Applicants with jurisdictional per books operating revenues less than $30 million may use a formula method to calculate cash working capital.
Schedule 24 - Rate Base Statement – Adjusted – Reflecting Ratemaking Adjustments
Instructions: Use format of Form Schedule 24 and Form Supporting SAVE Roll-in Schedule 24, as appropriate.
Cash working capital allowance shall be calculated using instructions in Schedule 22.
Applicants not proposing a Roll-in of a SAVE Rider may omit Supporting SAVE Roll-in Schedule 24.
Schedule 25 - Detail of Ratemaking Adjustments
Instructions: Use format of Form Schedule 25.
Each adjustment shall be numbered sequentially and listed under the appropriate description category (Operating Revenues, Interest Expense, Common Equity Capital, etc.).
Ratemaking adjustments shall reflect a rate year level of revenues and expenses in accordance with applicable rules and laws governing utility rate changes. Rate base adjustments may reflect no more than a rate year average. In Expedited Filings, Column (4) Ratemaking Adjustments shall reflect a rate year level of only those types of adjustments previously approved for the applicant. In addition, separate adjustments shall be made for the purpose of identifying SAVE components. Examples of these adjustments include (i) removing the rate year level of SAVE-related depreciation expense and property taxes, (ii) removing the rate year 13-month average level of SAVE-related rate base (including ADIT), and (iii) eliminating SAVE-related revenues.
Detailed workpapers substantiating each adjustment shall be provided in Schedule 29.
Schedule 26 - Revenue Requirement Reconciliation
Instructions: Use format of Form Schedule 26 for lead schedule. An example of a supporting schedule is provided.
Provide a reconciliation showing the revenue requirement impact of (i) each adjustment (including its income tax effects), (ii) the proposed capital structure, (iii) the proposed ROE, (iv) the proposed cost of debt, and (v) each other proposal impacting the requested revenue requirement.
Schedule 27 - Lead/Lag Cash Working Capital Calculation – Adjusted
Instructions: Use format of Form Schedule 27.
Total Balance Sheet Net Source/Use of Average Cash Working Capital determined in Schedule 28 shall be included in the Total Cash Working Capital amount in this schedule.
The Total Cash Working Capital amount determined in this schedule shall be included in Schedules 22 and 24.
Utilities required to use a lead/lag study should perform a complete lead/lag analysis every five years. Major items such as the revenue lag and balance sheet accounts should be reviewed every year.
Schedule 28 - Balance Sheet Analysis – Adjusted
Instructions: Use format of Form Schedule 28.
All uses and sources of cash working capital shall be detailed in this schedule. The associated ADIT shall also be included as a use or source.
Support for Schedule 28 should include a list of all balance sheet subaccounts and titles. Additionally, support for Schedule 28 should include a brief description of the cost in each balance sheet subaccount, whether the cost is presented on an end-of-period or 13-month average basis, and the reasons why such cost is presented on an end-of-period or 13-month average basis. Indicate whether the account's impact is included in (i) the balance sheet analysis; (ii) the capital structure; (iii) the income statement portion of the lead/lag study; (iv) elsewhere in rate base; or (v) excluded from cost of service. Include a brief description of the costs included in each account. Whether the cost is presented on an end-of-period or 13-month average basis, applicants shall provide the monthly balances making up the 13-month average.
The Net Source/Use of Average Cash Working Capital determined in this schedule shall be included in Schedule 27.
Schedule 29 - Workpapers for Earnings Test and Ratemaking Adjustments
Instructions: Include a table of contents listing the work papers included in this schedule.
a. Provide a narrative explaining the purpose and methodology used for each adjustment identified in subsections b and d of these instructions that have not been addressed in the applicant's direct testimony. Such explanation shall reference any relevant Financial Accounting Standards Board (FASB) statement or commission precedent if known or available.
b. Provide a summary calculation of each earnings test adjustment included in Schedule 16. Each summary calculation shall identify the source documents used to prepare such calculation.
c. Provide all relevant documents, references, and information necessary to support the summary calculation required in subsection b of these instructions for each proposed earnings test adjustment. Amounts identified as per books costs shall include any documentation or references necessary to verify such amount to Schedule 40A. Working papers shall be indexed and tabbed for each adjustment and include the name of the primary employee responsible for the adjustment. All documents and information as referenced in these instructions should include general ledgers, payroll distributions, billing determinants, invoices, and actuarial reports. Supporting documentation that is voluminous may be made available at the applicant's office.
d. Provide a summary calculation of each rate year adjustment included in Schedule 25. Each summary calculation shall identify the source documents used to prepare such calculation.
e. Provide all relevant documents and information necessary to support the summary calculation required in subsection d of these instructions for each proposed rate year adjustment. Amounts identified as per books costs shall include any documentation necessary to verify such amount to Schedule 40b. Working papers shall be indexed and tabbed for each adjustment and include the name of the primary employees responsible for the adjustment. All documents and information as referenced in subsections a through e of these instructions should include general ledgers, payroll distributions, billing determinants, invoices, and actuarial reports.
Schedule 30 - Revenue and Expense Variance Analysis
Instructions: Applicant shall quantify jurisdictional operating revenues and system operating and maintenance expenses by primary account as specified by the Federal Energy Regulatory Commission Uniform System of Accounts (USOA account) during the test period and the preceding 12 months. Also, provide jurisdictional sales volumes by customer class for the test period.
Applicants shall file a schedule detailing all revenue and expense accounts by month for the test period. Applicants shall provide a detailed explanation of all jurisdictional revenue and system expense increases or decreases of more than 10% during the test period compared to the previous 12-month period. The expense variance analysis applies to test period expense items greater than one-tenth of one percent (.001) of Operating & Maintenance expenses excluding purchased gas adjustment costs. Additionally, the applicant shall provide an electronic spreadsheet version of the accounts payable ledger or schedule of all accounts payable electronically to the Division of Utility Accounting and Finance within five business days of the application filing date.
Schedule 31 - Advertising Expense
Instructions: A schedule detailing advertising expense by USOA account and grouped according to the categories identified in § 56-235.2 of the Code of Virginia shall be provided. Advertising costs that are not identifiable to any of those categories shall be included in a separate category titled "other." If the applicant seeks rate relief, demonstrate that the applicant's advertising meets the criteria established in § 56-235.2.
Schedule 34 - Miscellaneous Expenses
Instructions: Provide a description of amounts paid and USOA accounts charged for each charitable and educational donation, each payment to associated industry organizations, and all other miscellaneous general expenses. Individual items aggregating to less than 5.0% of the total miscellaneous expense may be reflected in an "Other" line item. Advertising expenses included in Schedule 31 should be excluded from this schedule.
Schedule 35 - Affiliate Services Transactions
Instructions: For purposes of this schedule affiliate transactions shall be defined to include (i) goods exchanged between an applicant and its affiliates; (ii) services exchanged between an applicant and its affiliates; and (iii) transactions where a third party indirect affiliate provides goods or services on behalf of a direct affiliate that are passed through to applicant. If any portion of the required information has been filed with the State Corporation Commission (commission) as part of an applicant's Annual Report of Affiliate Transactions, the applicant may reference such report clearly identifying what portions of the required information are included in the Annual Report of Affiliate Transactions.
Provide a detailed narrative description of each type of affiliated good or service (i) received or (ii) provided by an applicant during the test period.
Provide detailed schedules for each approved affiliate transaction electronically to the Division of Utility Accounting and Finance in an electronic spreadsheet, including all underlying formulas and assumptions on the application filing date, detailing costs by type of good or service (e.g. accounting, auditing, legal and regulatory, human resources, etc.) (i) received or (ii) provided, for each month of the test period. Show the final USOA account distribution of all costs billed to or by the regulated entity by month for the test period, as it is recorded on the regulated entity's books.
Identify all amounts billed to an affiliate and then billed back to the regulated entity.
Cost records and market analyses supporting all affiliated charges billed to or by the regulated entity/division shall be maintained and made readily available for commission staff review. This shall include supporting detail of costs (including the return component) incurred by the affiliated interest rendering the service and the allocation methodology. In situations when the pricing is required to be the higher (lower) of cost or market and market is unavailable, note each such transaction and have data supporting such a finding available for commission staff review.
If affiliate charges are booked per a pricing mechanism other than that approved by the commission, the regulated entity shall provide a reconciliation of books to commission-approved pricing, including an explanation of why the commission-approved pricing is not used for booking purposes.
Schedule 36 - Income Taxes
Instructions: Provide a schedule detailing the computation of test period current state and federal income taxes on a total company and Virginia jurisdictional basis. Such schedule should provide a complete reconciliation between book and taxable income showing all individual differences. Additionally, provide a schedule detailing the computation of fully adjusted, current state and federal income taxes applicable to the Virginia jurisdiction.
Provide a schedule detailing the individual items of deferred state and federal income tax expense for the test period on a total company and Virginia jurisdictional basis. Separately quantify excess deferred income taxes amortization on both a total company and Virginia jurisdictional basis. Also, differentiate between protected (subject to Internal Revenue Service normalization rules) and unprotected amortization and state the amortization method and period applicable to each. Additionally, provide a schedule detailing the computation of fully adjusted, deferred state and federal income tax applicable to the Virginia jurisdiction.
Provide a detailed reconciliation between the statutory and effective income tax rates for the test period on both a total company and Virginia jurisdictional basis. Such schedule should quantify individual reconciling items by dollar amount and percentage. Individual items should include permanent differences (itemize), flow-through depreciation, excess deferred FIT amortization, and deferred ITC amortization.
Provide a detailed listing of individual ADIT and accumulated deferred ITC amounts as of the end of test period. Separately identify those items affecting the computation of rate base on both a total company and Virginia jurisdictional basis. Additionally, provide a detailed listing of individual ADIT and accumulated deferred ITC amounts for the earnings test rate base (if applicable), the end of test period rate base, and the fully-adjusted rate base on a Virginia jurisdictional basis.
Provide a detailed reconciliation between the federal and state current tax expense on a stand-alone basis and the actual per book federal and state current tax expense for the test period on a total company and Virginia jurisdictional basis.
Provide a schedule depicting, by month, all federal and state income tax payments made during the test year. For each payment, identify the recipient.
Provide a detailed reconciliation between deferred federal and state income expense computed on a stand-alone basis and the actual per book deferred federal and state income tax expense, on a total company and Virginia jurisdictional basis.
Provide a detailed reconciliation between individual accumulated deferred federal and state income tax assets and liabilities computed on a stand-alone basis and the actual per book ADIT amounts as of the end of the test period, on a total company and Virginia jurisdictional basis. Additionally, provide a detailed listing of individual ADIT assets and liabilities computed on a stand-alone basis for the earnings test rate base (if applicable), the end of test period rate base, and the fully-adjusted rate base on a Virginia jurisdictional basis.
Schedule 37 - Organization
Instructions: Provide an organizational chart of the applicant and its parent company detailing subsidiaries and divisions. Provide details of any material corporate reorganizations since the applicant's last rate case. Explain the reasons for and any ratemaking impact of each such reorganization.
Schedule 38 - Changes in Accounting Procedures
Instructions: Detail any material changes in accounting procedures adopted by either the parent/service company or the utility since the applicant's last rate case. Explain any ratemaking impact of such changes.
Identify any write-offs or write-downs associated with assets (i.e., plant, tax accounts, etc.) that have been retained, transferred, or sold.
Schedule 39 - Out-of-Period Book Entries
Instructions: Provide a summary schedule prepared from an analysis of journal entries showing "out-of-period" items booked during the test period. Show the amount, USOA account, and explanation of charge.
Schedule 40 - Jurisdictional and Class Cost of Service Study
Instructions: Use format of Form Schedule 40.
a. Provide detailed calculations for all jurisdictional allocations for each revenue, expense, and rate base USOA account used to create Schedule 9. Allocations should be based on test period average data. Show the allocation basis for each primary USOA account and for any amount included therein with a unique allocation basis. Explain the methodology used and why such method is proposed. Discuss all changes in the applicant's operations that have materially changed any allocation factor as well as any significant changes in allocation methodology since the last rate case. For any change in allocation methodology used in the current rate case that has a material effect on the current test period cost of service study, provide Schedule 40a using both the new methodology used in the current rate case and the old methodology used in the last rate case.
b. Provide detailed calculations for all jurisdictional allocations for each revenue, expense, and rate base USOA account used to create Schedules 19 and 22. Show the allocation basis for each primary USOA account and for any amount included therein with a unique allocation basis. Explain the methodology used and why such method is proposed. Discuss all changes in the applicant's operations that have materially changed any allocation factor as well as any significant changes in allocation methodology since the last rate case. For any change in allocation methodology used in the current rate case that has a material effect on the current test period cost of service study, provide Schedule 40b using both the new methodology used in the current rate case and the old methodology used in the last rate case.
c. Provide a class cost of service study showing the allocation basis for each primary USOA account and for any amount included therein with a unique allocation basis. Explain the methodology used and why such method is proposed. Discuss all changes in the applicant's operations that have materially changed any allocation factor as well as any significant changes in allocation methodology since the last rate case. For any change in allocation methodology used in the current rate case that has a material effect on the current test period cost of service study, provide Schedule 40c using both the new methodology used in the current rate case and the old methodology used in the last rate case.
d. Provide appropriate supporting cost data for new allocation methodologies or rate design proposals in expedited rate applications.
Schedule 41 - Proposed Rates and Tariffs
Instructions: Provide a summary of the rates designed to effect the proposed revenue increase. Provide a redline copy of all tariff pages that the applicant proposes to revise in this proceeding.
Schedule 42 - Present and Proposed Revenues
Instructions:
a. Provide the detailed calculations supporting total per books revenues in Column (3) of Schedule 21. The present revenues from each of the applicant's services shall be determined by multiplying the current rates times the test period billing units (by rate block, if applicable).
b. Provide a detailed calculation supporting total adjusted revenues in Column (5) of Schedule 21. The proposed revenues from each of applicant's services shall be determined by multiplying the proposed rates by the adjusted billing units (by rate block, if applicable). Detail by rate schedule all miscellaneous charges and other revenues, if applicable. Reconcile per books billing units to adjusted billing units itemizing changes such as customer growth, weather, BTU content, and miscellaneous revenues. The revenue changes for applicant's services should be subtotaled into the applicant's traditional categories.
Schedule 43 - Sample Billing
Instructions: Provide a sample billing analysis detailing the effect on each rate schedule at representative levels of consumption.
Schedule 44 – Additional Information Required by Commission Order
To the extent not included in other schedules, provide all information and analyses that the State Corporation Commission has previously directed the applicant to include in its filing pursuant to Chapter 205.
Schedule 46 – Initial or Amended SAVE Plans and SAVE Rider Adjustments
Instructions: Use the format of Form Schedule 46a-q.
a. Instructions for initial and amended Steps to Advance Virginia's Energy (SAVE) Plan applications. For any initial or amended SAVE Plan pursuant to § 56-603 et seq. of the Code of Virginia, the applicant shall provide the following information:
1. A schedule that includes, to the extent known: (i) a detailed narrative describing each distribution asset class replacement program (e.g., cast iron replacement program, copper replacement program, first-generation plastic replacement program, etc.); (ii) the estimated timeline, to the extent known, for each distribution asset class replacement program; and (iii) a detailed explanation of the justification for the proposed replacement activities and costs associated with each distribution asset class replacement program.
2. A schedule that includes, to the extent known, the following information about projects that fall outside item a 1 of these instructions (e.g., gate station replacements, regulator station replacements, transmission pipeline replacements, etc.): (i) a detailed narrative describing each project; (ii) the estimated timeline, to the extent known, for each project that falls outside of the distribution asset class replacement programs; and (iii) a detailed explanation of the justification for the proposed replacement activities and costs associated with each project that falls outside of distribution asset class replacement programs.
The narrative requested in a 2 (i) of these instructions shall include detailed specific project descriptions, to the extent known, of the following: (i) gate station replacements; (ii) regulator station replacements; (iii) replacements of transmission pipelines or pipeline facilities associated with transmission pipelines (e.g., valves); (iv) replacements of distribution pipelines that exceed $1 million in project cost that are not part of a distribution asset class replacement program (i.e., specific, discrete projects that cost more than $1 million and involve pipeline facilities that are not part of a distribution asset class replacement program); (v) replacements of distribution pipelines that are 12 inches or greater in nominal outside diameter and have a Maximum Allowable Operating Pressure in excess of 60 psig; and (vi) replacements of any storage or peak shaving facilities. The detailed project descriptions provided for projects that fall under a 2 of these instructions shall also include comparisons between existing infrastructure and the proposed replacement infrastructure, to the extent known, to cover known material attributes, including diameter, wall thickness, yield strength, and equipment configurations, as applicable.
3. A detailed description of exactly which of the safety or reliability system integrity risks identified in clause (i) of the definition of "eligible infrastructure replacement" in § 56-603 are addressed by (i) each of the distribution asset class replacement programs included in the filing and (ii) to the extent known, each of the projects identified under item a 2 of these instructions.
4. A detailed description of how the applicant intends to prioritize replacement activities under (i) distribution asset class replacement programs and (ii) projects under a 2 of these instructions over the life of the proposed SAVE Plan or the life of the proposed Save Plan amendment. The explanation must also identify any and all pipeline facilities proposed for replacements that are not located within the Commonwealth of Virginia.
5. A detailed description of how proposed replacements either will reduce or have the potential to reduce greenhouse gas emissions.
6. A narrative describing how the applicant plants for adequate internal employees and contractor resources so that identified projects are completed within the life of the proposed SAVE Plan or SAVE Plan amendment.
7. A schedule showing, to the extent known, by year (i) tentative miles of main, by material type, anticipated to be replaced under each distribution asset class replacement program; (ii) tentative number of service lines, by material type, anticipated to be replaced under each distribution asset class replacement program; and (iii) tentative amount of infrastructure to be replaced under item a 2 of these instructions (e.g., number of regulator stations to be replaced, number of gate stations to be replaced, transmission mileage to be replaced, etc.).
8. A schedule of all projected and actual costs by type of cost and year, and by month to the extent available. The applicant shall provide such information by program if applicable, for the specific SAVE Plan filing.
9. A detailed schedule of the applicant's projections to facilitate the review of projected costs, electronically to the Division to Utility Accounting and Finance in an electronic spreadsheet with all underlying formulas and assumptions. The applicant shall provide these projections grouped separately by, but not limited to, the following categories: (i) program; (ii) project; (iii) work order; or (iv) cost type, if available.
10. The estimated lifetime revenue requirement of the proposed eligible infrastructure replacement costs, by year, on a jurisdictional basis, including all supporting calculations and assumptions. The applicant shall provide such information by program if applicable for the specific SAVE Plan filing.
11. An itemized summary that demonstrates how the applicant has fulfilled each of the filing requirements in this section. This summary shall include references and page numbers to each supporting item referenced.
12. Any SAVE plan application that is also seeking recovery through a SAVE Rider shall also provide the information required in section b of these instructions, as applicable and to the extent known.
b. Instructions for initial and adjusted SAVE Rider applications. For any SAVE Rider pursuant to § 56-603 et seq. of the Code of Virginia, the applicant shall provide the following information:
1. A schedule of all projected and actual costs by type and by month to the extent available. The applicant shall provide such information by program if applicable for the specific SAVE Rider.
2. A schedule supporting all ADIT balances included in the SAVE Rider filing. The applicant shall provide such information in a manner that separately identifies the types of book/tax differences included in these supporting ADIT balances and include a separate written narrative describing the nature of each identified book/tax difference.
3. Provide a transaction-level summary to facilitate the audit of actual costs, electronically to the Division of Utility Accounting and Finance in an electronic spreadsheet with all underlying formulas and assumptions on the application filing date. If the SAVE Rider Adjustment includes a true-up, provide such information for costs incurred during the true-up period. If the SAVE Rider Adjustment does not include a true-up, provide the information based on the most current actual costs available to date. The applicant shall provide these transactions grouped separately by, but not limited to, the following categories: (i) program; (ii) project; (iii) work order; or (iv) cost type, if available.
4. A schedule that includes, to the extent known, the projected costs that the applicant seeks to recover through the SAVE Rider, including any and all project costs, by year, identified for distribution asset class replacement programs under item a 1 of these instructions and projects that fall outside of distribution asset class replacement programs under item a 2 of these instructions.
5. Detailed information relative to the applicant's methodology for allocating the revenue requirement among rate classes and the design of class rates.
6. The applicant shall provide an illustrative journal entry example for each the following items: (i) costs; (ii) recoveries; (iii) deferrals; (iv) carrying charges; (v) current taxes; (vi) deferred taxes; and (vii) any other items included in the applicant's SAVE Rider filing. In addition, the company shall provide a separate accompanying description for each type of journal entry provided.
7. A detailed explanation of the applicant's proposed regulatory treatment of costs, recoveries, deferrals, carrying charges, current taxes, and deferred taxes. The applicant shall provide a separate explanation for each of the items included in the applicant's SAVE Rider filing and discuss any proposed regulatory treatments that differ from the applicant's per book method of accounting.
8. A detailed explanation of any recent or proposed changes in the per books accounting or regulatory treatment of costs, recoveries, deferrals, carrying charges, current taxes, and deferred taxes that have occurred since the applicant's previous SAVE Rider filing. The applicant shall provide a separate explanation for each of these items included in the applicant's SAVE Rider filing.
9. Identification (in the application or supporting testimony) of the estimated impact on a typical affected customer's monthly bill from the proposed revenue requirement. The applicant should provide a billing analysis based on the average annualized bill for a typical customer for each class that details (i) the proposed customer bill impact and (ii) the current bill impact. The applicant should provide both the dollar amount increase as well as percentage increase. This should be provided in an electronic file with the underlying calculations and supporting information.
10. A supporting schedule that shows the historical costs, including carrying charges, and customer collections, by year. This schedule should include calculations that support any deferral balances included in the applicant's calculations and the deferral balances at the end of the time period for which the applicant is requesting recovery of actual costs.
11. A schedule that shows a comparison of actual and projected SAVE capital expenditures to State Corporation Commission approved spending amounts, as of the end of the applicant's requested rate year. The applicant shall identify these amounts separately by case number.
12. An itemized summary that demonstrates how the applicant has fulfilled each of the filing requirements in this section. This summary shall include references and page numbers to each supporting item referenced.
Schedule 48 - Conservation and ratemaking efficiency plans
Instructions: Applications made pursuant to § 56-602 A and B or § 56-602 A and C of the Code of Virginia shall file the following:
a. Provide the revenue study or class cost of service study relied upon to establish annual per-customer fixed costs on an intra-class basis.
b. Provide detailed calculations supporting determinations of current class, normalized class, or proposed class revenues. Such calculations should clearly show current, normalized, or proposed annual billing determinants (by rate block and class). Reconcile per books billing units to adjusted billing units itemizing changes such as customer growth, weather, and BTU content and miscellaneous revenues.
c. Provide detailed calculations supporting the revenues produced by the rates, tariff design, or mechanism designed to effect the proposed conservation and ratemaking efficiency plan. Provide illustrative examples if necessary. Detail by rate schedule all miscellaneous charges and other revenues, if applicable. To the extent any of the information requested in this subsection of these instructions has been provided in subsection b of these instructions, it does not need to be restated.
d. Clearly identify (in the application or supporting testimony) the estimated impact on a typical affected customer's monthly bill from the proposed revenue requirement. The applicant should provide a billing analysis based on the average annualized bill for a typical customer for each class that details (i) the proposed customer bill impact and (ii) the current bill impact. The applicant should provide both the dollar amount increase as well as percentage increase. This should be provided in an electronic file with the underlying calculations and supporting information.
e. Provide the detailed calculations showing that the rates, tariff design, or mechanism designed to effect the proposed conservation and ratemaking plan is revenue neutral as defined in Chapter 25 (§ 56-600 et seq.) of Title 56 of the Code of Virginia.
f. Provide a clean and redline copy of all tariff pages that the applicant proposes to revise in this proceeding.
g. Provide a detailed narrative description and an analysis of the proposed conservation program and a cost benefit assessment of the program using the Total Resource Cost Test, the Program Administrator Test, the Participant Test, and the Rate Impact Measure Test. Detail and support all assumptions utilized in the cost benefit assessments.
h. Provide a detailed narrative describing the proposed normalization component that removes the effect of weather from the determination of conservation and energy efficiency results. Additionally, provide any supporting calculation of such component.
i. Provide a detailed narrative describing the proposed decoupling mechanism. Provide calculations and documentation that supports the applicant's actual or proposed decoupling rate. Identify the source for the authorized distribution revenues per customer from the applicant's most recent rate case and where that amount is utilized in the applicant's conservation and ratemaking efficiency plans (CARE) application.
j. Provide a detailed narrative describing the provisions addressing the needs of low-income or low-usage residential customers.
k. Provide a detailed narrative describing provisions ensuring that rates and services to nonparticipating classes of customers are not adversely impacted. Additionally, provide all studies or calculations supporting such conclusions.
l. Provide a detailed explanation of any recent or proposed changes in the per books accounting or regulatory treatment of costs, recoveries, deferrals, carrying charges, current taxes, and deferred taxes. Provide a separate explanation for each of the items that the applicant is proposing to recover through any applicant CARE Rider.
m. Provide a description of the accounting procedures and internal controls in place for each energy efficiency program that is administered by either a third party or by the applicant, including: (i) a description of the internal controls and procedures for rebate, incentive, and vendor payments for each newly approved energy efficiency program; (ii) a discussion of any changes in internal controls and procedures since the previous filing for existing energy efficiency programs; and (iii) support for how the applicant is ensuring that internal controls and procedures for all energy efficiency programs are functioning correctly.
n. Provide a detailed narrative and supporting workpapers showing how portfolio-level or plan-level costs are allocated to each program. For portfolio-level or plan-level costs that are unattributable to each program, provide a description of the cost and a narrative of the reasoning or justification of the cost being unattributable to each program.
o. Provide a schedule supporting all the income tax amounts included in the application, including tax credits, deferred taxes, and tax expense. For any ADIT balances included in the application, the applicant shall provide such information in a manner that separately identifies the types of book/tax differences included in these supporting ADIT balances and include a separate written narrative describing the nature of each identified book/tax difference.
p. If the application is for an amendment of an existing conservation and ratemaking efficiency plan, provide a schedule that summarizes actual participation data by program. Also provide evidence of the actual energy and demand savings achieved as a result of each specific program for which cost recovery is sought, along with revised cost-benefit tests that incorporate actual utility-specific energy and demand savings and cost data.
q. Provide a transaction-level summary to facilitate the audit of actual costs electronically to the Division of Utility Accounting and Finance in an electronic spreadsheet with all underlying formulas and assumptions. If the CARE Rider includes a true-up, provide such information for costs incurred during the true-up period. Provide these costs grouped separately by, but not limited to, the following categories: (i) program; (ii) project; (iii) work order; or (iv) cost type, if available.
r. Provide a supporting schedule that shows the historical costs and customer collections by month for any applicant CARE Rider. This schedule should include calculations that support any deferral balance included in the applicant's calculations.
s. Provide an itemized summary that demonstrates how the applicant has fulfilled each of the filing requirements in this section. This summary shall include references and page numbers to each supporting item referenced.
Schedule 49 - Upstream natural gas supply infrastructure plans
Instructions: For any application made pursuant to § 56-609 of the Code of Virginia, the applicant shall provide the following information:
a. A detailed description, analysis, and quantification of the proposed eligible natural gas supply infrastructure projects and the timeline for the investment and completion of the proposed eligible natural gas supply infrastructure projects.
b. A detailed description, analysis, and quantification of the anticipated benefits of the proposed eligible natural gas supply infrastructure projects, including how such projects will result in (i) savings in the delivered cost of gas versus long-term forward market projections available to the applicant at the time of the capital investment or other alternatives; (ii) a reduction in the applicant's overall portfolio price volatility; (iii) reduction in the applicant's overall supply risk; or (iv) any combination thereof.
c. An estimated schedule for recovery of the related eligible natural gas supply infrastructure costs through the gas cost component of the applicant's rate structure or other mechanism, including proposed depreciation rates for investments in nondistribution asset classes.
d. A detailed description and analysis of how any revenue gains from the use of the pipelines by third parties will be used to offset eligible natural gas supply infrastructure costs.
e. Provide a schedule supporting all the income tax amounts included in the application, including tax credits, deferred taxes, and tax expense. For any ADIT balances included in the application, the applicant shall provide such information in a manner that separately identifies the types of book/tax differences included in these supporting ADIT balances and include a separate written narrative describing the nature of each identified book/tax difference.
f. The applicant's weather-normalized Virginia-jurisdictional firm sales demand for the calendar year preceding the application.
g. Each project's annual volume of natural gas and the resulting percentage of the applicant's weather-normalized Virginia-jurisdictional firm sales demand for the calendar year preceding the application.
h. The applicant's forecast of future expected base gas requirements for the applicant's Virginia jurisdiction over the effective period of the proposed plan.
i. The base gas purchases the applicant expects will be replaced with the natural gas acquired from the upstream project during the first year of the plan and for any additional years of the plan thereafter for which the applicant has estimates.
j. A calculation of the anticipated savings on a nominal and a present value basis. Provide the basis of and support for the energy price forecasts utilized in calculating anticipated savings.
k. Identification (in the application or supporting testimony) of the estimated impact on a typical affected customer's monthly bill from the proposed revenue requirement. The applicant should provide a billing analysis based on the average annualized bill for a typical customer for each class that details (i) the proposed customer bill impact and (ii) the current bill impact. The applicant should provide both the dollar amount increase as well as percentage increase. This should be provided in an electronic file with the underlying calculations and supporting information.
l. A Virginia-jurisdictional lifetime revenue requirement of the proposed plan by year, including all supporting calculations and assumptions. The applicant shall provide such information by program if applicable for the specific natural gas supply infrastructure plan filing.
m. A schedule of all projected and actual costs by type of cost and year, and by month to the extent available. The applicant shall provide such information by program if applicable, for the specific natural gas supply infrastructure plan filing.
n. Provide a transaction-level summary to facilitate the audit of actual costs electronically to the Division of Utility Accounting and Finance in an electronic spreadsheet with all underlying formulas and assumptions. If the application includes a true-up, provide such information for costs incurred during the true-up period. Provide these costs grouped separately by, but not limited to, the following categories: (i) program; (ii) project; (iii) work order; or (iv) cost type, if available.
o. Detailed information relative to the applicant's methodology for allocating the revenue requirement among rate classes and the design of class rates.
p. The applicant shall provide an illustrative journal entry example for each the following items: (i) costs; (ii) recoveries; (iii) deferrals; (iv) carrying charges; (v) current taxes; (vi) deferred taxes; and (vii) any other items included in the applicant's natural gas supply infrastructure plan filing. In addition, the company shall provide a separate accompanying description for each type of journal entry provided.
q. A detailed explanation of the applicant's proposed regulatory treatment of costs, recoveries, deferrals, carrying charges, current taxes, and deferred taxes. The applicant shall provide a separate explanation for each of the items included in the applicant's natural gas supply infrastructure plan filing and discuss any proposed regulatory treatments that differ from the applicant's per book method of accounting.
r. A detailed explanation of any recent or proposed changes in the per books accounting or regulatory treatment of costs, recoveries, deferrals, carrying charges, current taxes, and deferred taxes that have occurred since the applicant's previous natural gas supply infrastructure plan filing. The applicant shall provide a separate explanation for each of these items included in the applicant's natural gas supply infrastructure plan filing.
s. A clean and redline copy of all tariff pages that the applicant proposes to revise in this proceeding.
t. An itemized summary that demonstrates how the applicant has fulfilled each of the filing requirements in these instructions. This summary shall include references and page numbers to each supporting item referenced.
Schedule 50 – System expansion plans
Instructions: For any application made pursuant to § 56-610 et seq. of the Code of Virginia, the applicant shall provide the following information:
a. A detailed description and analysis of the proposed system expansion plan and the timeline for the investment and completion of the proposed system expansion plan.
b. A business rationale explaining that the system expansion plan is in the public interest and of benefit to the affected customers served under the plan.
c. The period the system expansion rider is proposed to be in effect.
d. The estimated eligible system expansion infrastructure costs and a maximum level of investment to be included.
e. The maximum level of investment per affected customer.
f. The projected number of customers by rate class that will be served.
g. A schedule for recovery of eligible system expansion infrastructure costs through a system expansion rider.
h. A methodology for deferral of unrecovered eligible system expansion infrastructure costs in accordance with § 56-612 of the Code of Virginia.
i. A description of each class of customers eligible to participate in the system expansion plan.
j. The period of time a customer will be considered an affected customer, as that term is defined in § 56-610 of the Code of Virginia.
k. Provide a schedule supporting all the income tax amounts included in the application, including tax credits, deferred taxes, and tax expense. For any ADIT balances included in the application, the applicant shall provide such information in a manner that separately identifies the types of book/tax differences included in these supporting ADIT balances and include a separate written narrative describing the nature of each identified book/tax difference.
l. Identification (in the application or supporting testimony) of the estimated impact on an affected customer's monthly bill from the proposed system expansion plan. The applicant should provide a billing analysis based on the average annualized bill for a typical customer for each class that details (i) the proposed customer bill impact and (ii) the current bill impact. The applicant should provide both the dollar amount increase as well as percentage increase. This should be provided in an electronic file with the underlying calculations and supporting information.
m. A Virginia-jurisdictional lifetime revenue requirement of the proposed plan by year, including all supporting calculations and assumptions. The applicant shall provide such information by program if applicable for the specific system expansion plan filing.
n. A schedule of all projected and actual costs by type of cost and year, and by month to the extent available. The applicant shall provide such information by program if applicable, for the specific system expansion plan filing.
o. Provide a transaction-level summary to facilitate the audit of actual costs electronically to the Division of Utility Accounting and Finance in an electronic spreadsheet with all underlying formulas and assumptions. If the application includes a true-up, provide such information for costs incurred during the true-up period. Provide these costs grouped separately by, but not limited to, the following categories: (i) program; (ii) project; (iii) work order; or (iv) cost type, if available.
p. Detailed information relative to the applicant's methodology for allocating the revenue requirement among rate classes and the design of class rates.
q. The applicant shall provide an illustrative journal entry example for each the following items: (i) costs; (ii) recoveries; (iii) deferrals; (iv) carrying charges; (v) current taxes; (vi) deferred taxes; and (vii) any other items included in the applicant's system expansion plan filing. In addition, the applicant shall provide a separate accompanying description for each type of journal entry provided.
r. A detailed explanation of the applicant's proposed regulatory treatment of costs, recoveries, deferrals, carrying charges, current taxes, and deferred taxes. The applicant shall provide a separate explanation for each of the items included in the applicant's system expansion plan filing and discuss any proposed regulatory treatments that differ from the applicant's per book method of accounting.
s. A detailed explanation of any recent or proposed changes in the per books accounting or regulatory treatment of costs, recoveries, deferrals, carrying charges, current taxes, and deferred taxes that have occurred since the applicant's previous system expansion plan filing. The applicant shall provide a separate explanation for each of these items included in the applicant's system expansion plan filing.
t. A clean and redline copy of all tariff pages that the applicant proposes to revise in this proceeding.
u. An itemized summary that demonstrates how the applicant has fulfilled each of the filing requirements in this section. This summary shall include references and page numbers to each supporting item referenced.
Schedule 51 – Biogas supply investment plans
Instructions: For any application made pursuant to § 56-625 of the Code of Virginia, the applicant shall file the following:
a. A detailed description and analysis of the proposed eligible biogas supply infrastructure projects and the timeline for the investment and completion of the proposed eligible biogas supply infrastructure projects.
b. A detailed description and analysis of the anticipated benefits of the proposed eligible biogas supply infrastructure projects, including how such projects will result in (i) a reduction in methane or carbon dioxide equivalent emissions from the biogas facility; (ii) an additional source of supply for the applicant; (iii) a beneficial use for the biogas; or (iv) any combination thereof. Provide calculations of the costs and benefits of each project.
c. An estimated schedule for recovery of the related eligible biogas supply infrastructure costs through the gas cost component of the applicant's rate structure or other mechanism, including proposed depreciation rates for investments in nondistribution asset classes.
d. A detailed description and analysis of how any revenue gains from the use of the pipelines by third parties will be used to offset eligible biogas supply infrastructure costs.
e. Provide a schedule supporting all the income tax amounts included in the application, including tax credits, deferred taxes, and tax expense. For any ADIT balances included in the application, the applicant shall provide such information in a manner that separately identifies the types of book/tax differences included in these supporting ADIT balances and include a separate written narrative describing the nature of each identified book/tax difference.
f. The applicant's weather-normalized Virginia-jurisdictional firm sales demand for the calendar year preceding the application.
g. Quantification of each project's annual volume of biogas and the resulting percentage of the applicant's weather-normalized Virginia-jurisdictional firm sales demand for the calendar year preceding the application.
h. Quantification of the base gas purchases the applicant expects will be replaced with the biogas acquired from the eligible biogas supply infrastructure projects during the first year of the plan and for any additional years of the plan thereafter for which the applicant has estimates.
i. If the proposed biogas supply investment plan includes the option for the applicant to receive the biogas or sell the biogas at market prices, provide a detailed description and analysis of how any revenue gains from the sale of the biogas will be used to reduce the cost of gas to the applicant's customers.
j. A Virginia-jurisdictional lifetime revenue requirement of the proposed plan by year, including all supporting calculations and assumptions. The applicant shall provide such information by program if applicable for the specific biogas supply investment plan filing.
k. Identification (in the application or supporting testimony) of the estimated impact on a typical affected customer's monthly bill from the proposed revenue requirement. The applicant should provide a billing analysis based on the average annualized bill for a typical customer for each class that details (i) the proposed customer bill impact and (ii) the current bill impact. The applicant should provide both the dollar amount increase as well as percentage increase. This should be provided in an electronic file with the underlying calculations and supporting information.
l. A schedule of all projected and actual costs by type of cost and year, and by month to the extent available. The applicant shall provide such information by program if applicable, for the specific biogas supply investment plan filing.
m. Provide a transaction-level summary to facilitate the audit of actual costs and the review of projected costs, electronically to the Division of Utility Accounting and Finance in an electronic spreadsheet with all underlying formulas and assumptions. If the application includes a true-up, provide such information for costs incurred during the true-up period. Provide these costs grouped separately by, but not limited to, the following categories: (i) program; (ii) project; (iii) work order; or (iv) cost type, if available.
n. If the applicant proposes to recover eligible biogas supply infrastructure costs through a recovery mechanism other than the gas cost component of the applicant’s rate structure, provide detailed information relative to the applicant's methodology for allocating the revenue requirement among rate classes and the design of class rates.
o. The applicant shall provide an illustrative journal entry example for each the following items: (i) costs; (ii) recoveries; (iii) deferrals; (iv) carrying charges; (v) current taxes; (vi) deferred taxes; and (vii) any other items included in the applicant's biogas supply investment plan filing. In addition, the company shall provide a separate accompanying description for each type of journal entry provided.
p. A detailed explanation of the applicant's proposed regulatory treatment of costs, recoveries, deferrals, carrying charges, current taxes, and deferred taxes. The applicant shall provide a separate explanation for each of the items included in the applicant's biogas supply investment plan filing and discuss any proposed regulatory treatments that differ from the applicant's per book method of accounting.
q. A detailed explanation of any recent or proposed changes in the per books accounting or regulatory treatment of costs, recoveries, deferrals, carrying charges, current taxes, and deferred taxes that have occurred since the applicant's previous biogas supply investment plan filing. The applicant shall provide a separate explanation for each of these items included in the applicant's biogas supply investment plan filing.
r. A clean and redline copy of all tariff pages that the applicant proposes to revise in this proceeding.
s. An itemized summary that demonstrates how the applicant has fulfilled each of the filing requirements in this section. This summary shall include references and page numbers to each supporting item referenced.
Schedule 52 - Additional Schedules
Reserved for additional exhibits presented by the applicant to be labeled Schedule 52 et seq.
NOTICE: The following forms used in administering the regulation have been filed by the agency. Amended or added forms are reflected in the listing and are published following the listing. Online users of this issue of the Virginia Register of Regulations may also click on the name to access a form. The forms are also available from the agency contact or may be viewed at the Office of Registrar of Regulations, 900 East Main Street, 11th Floor, Richmond, Virginia 23219.
FORMS (20VAC5-205)
Forms - Schedule 1 - Historical Profitability and Market Data (eff. 12/2023)
Forms - Schedule 2 - Interest and Cash Flow Coverage Data (eff. 12/2023)
Forms - Schedule 3 - Capital Structure & Cost of Capital Statement - Per Books and Average (eff. 12/2023)
Forms - Schedule 9 - Rate of Return Statement - Earnings Test - Per Books (eff.12/2023)
Forms - Schedule 11 - Rate of Return Statement - Earnings Test - Adjusted to a Regulatory Accounting Basis (eff. 12/2023)
Forms - Schedule 12 - Rate Base Statement - Earnings Test - Per Books (eff. 12/2023)
Forms - Schedule 14 - Rate Base Statement - Earnings Test - Adjusted to a Regulatory Accounting Basis (eff. 12/2023)
Forms - Schedule 15 - Schedule of Regulatory Assets (eff. 12/2023)
Forms - Schedule 16 - Detail of Regulatory Accounting Adjustments (eff. 12/2023)
Forms - Schedule 17 - Lead/Lag Cash Working Capital Calculation - Earnings Test (eff. 12/2023)
Forms - Schedule 18 - Balance Sheet Analysis - Earnings Test (eff. 12/2023)
Forms - Schedule 19 - Rate of Return Statement - Per Books (eff. 12/2023)
Forms - Schedule 21 - Rate of Return Statement - Reflecting Ratemaking Adjustments (eff. 12/2023)
Forms – Supporting SAVE Roll-in Schedule 21 – Rate of Return Statement – Reflecting Ratemaking Adjustments (eff. 12/2023)
Forms - Schedule 22 - Rate Base Statement - Per Books (eff. 12/2023)
Forms - Schedule 24 - Rate Base Statement - Adjusted - Reflecting Ratemaking Adjustments (eff. 12/2023)
Forms – Supporting SAVE Roll-in Schedule 24 – Rate Base Statement – Adjusted – Reflecting Ratemaking Adjustments (eff. 12/2023)
Forms - Schedule 25 - Detail of Ratemaking Adjustments (eff. 12/2023)
Forms - Schedule 26 - Revenue Requirement Reconciliation (eff. 12/2023)
Forms - Schedule 26 - Revenue Requirement Reconciliation - FOR ILLUSTRATIVE PURPOSES ONLY (eff. 12/2023)
Forms - Schedule 27 - Lead/Lag Cash Working Capital Calculation - Adjusted (eff. 12/2023)
Forms - Schedule 28 - Balance Sheet Analysis - Adjusted (eff. 12/2023)
Forms – Schedule 40 a and b – Jurisdictional Cost of Service Study (eff. 12/2023)
Forms – Schedule 40c – Class Cost of Service Study (eff. 12/2023)
Forms - Schedule 46 - Initial or Amended SAVE Plans and SAVE Rider Adjustments (eff. 12/2023)
VA.R. Doc. No. R23-7440; Filed March 09, 2023
Guidance Documents
Vol. 39 Iss. 17 - April 10, 2023
PUBLIC COMMENT OPPORTUNITY
Pursuant to § 2.2-4002.1 of the Code of Virginia, a certified guidance document is subject to a 30-day public comment period after publication in the Virginia Register of Regulations and prior to the guidance document's effective date. During the public comment period, comments may be made through the Virginia Regulatory Town Hall website (http://www.townhall.virginia.gov) or sent to the agency contact. Under subsection C of § 2.2-4002.1, the effective date of the guidance document may be delayed for an additional period. The guidance document may also be withdrawn.
The following guidance documents have been submitted for publication by the listed agencies for a public comment period. Online users of this issue of the Virginia Register of Regulations may click on the name of a guidance document to access it. Guidance documents are also available on the Virginia Regulatory Town Hall (http://www.townhall.virginia.gov) or from the agency contact or may be viewed at the Office of the Registrar of Regulations, 900 East Main Street, Richmond, Virginia 23219.
DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES
Title of Document: 2023 Handbook for Farmers (Virginia Farmers Market Nutrition Program for Seniors and the Women, Infants, and Children (WIC) Program).
Public Comment Deadline: May 10, 2023.
Effective Date: May 11, 2023.
Agency Contact: Charlotte Arbogast, Senior Policy Analyst/Regulatory Coordinator, Department for Aging and Rehabilitative Services, 8004 Franklin Farms Drive, Richmond, VA 23229, telephone (804) 662-7093, or email charlotte.arbogast@dars.virginia.gov.
BOARD OF AUDIOLOGY AND SPEECH-LANGUAGE PATHOLOGY
Titles of Documents: Confidential Consent Agreements.
Disposition of Disciplinary Cases for Audiologists and Speech-Language Pathologists Practicing on Expired Licenses.
Equivalent Accrediting Body.
Public Comment Deadline: May 10, 2023.
Effective Date: May 11, 2023.
Agency Contact: Erin Barrett, Senior Policy Analyst, Department of Health Professions, Perimeter Center, 9960 Mayland Drive, Suite 300, Henrico, VA 23233, telephone (804) 367-4688, or email erin.barrett@dhp.virginia.gov.
BOARD OF DENTISTRY
Title of Document: Guidance on Sedation Permits.
Public Comment Deadline: May 10, 2023.
Effective Date: May 11, 2023.
Agency Contact: Erin Barrett, Senior Policy Analyst, Department of Health Professions, Perimeter Center, 9960 Mayland Drive, Suite 300, Henrico, VA 23233, telephone (804) 367-4688, or email erin.barrett@dhp.virginia.gov.
DEPARTMENT OF MEDICAL ASSISTANCE SERVICES
Titles of Documents: Cardinal CareSM - Virginia's Medicaid Program.
Changes to Hospice Procedures under Cardinal CareSM to be effective July 1, 2023 - Virginia's Medicaid Program.
Public Comment Deadline: May 10, 2023.
Effective Date: May 11, 2023.
Agency Contact: Meredith Lee, Policy, Regulations, and Manuals Supervisor, Department of Medical Assistance Services, 600 East Broad Street, Suite 1300, Richmond, VA 23219, telephone (804) 371-0552, or email meredith.lee@dmas.virginia.gov.
STATE BOARD OF SOCIAL SERVICES
Titles of Documents: Child and Family Services Manual Chapter B, Prevention Services - Updates.
Child and Family Services Manual Chapter I, Title IV-E Prevention - New.
Public Comment Deadline: May 10, 2023.
Effective Date: May 11, 2023.
Agency Contact: Nikki Clarke Callaghan, Legislation, Regulations and Guidance Manager, Department of Social Services, 801 East Main Street, Richmond, VA 23219, telephone (804) 726-7943, or email nikki.clarke@dss.virginia.gov.
ANNUAL LIST
Section 2.2-4103.1 of the Code of Virginia requires annual publication in the Virginia Register of Regulations of guidance document lists from state agencies. A guidance document is defined as "…any document developed by a state agency or staff that provides information or guidance of general applicability to the staff or public to interpret or implement statutes or the agency's rules or regulations..." Agencies are required to maintain a complete, current list of all guidance documents and make the full text of such documents available to the public.
Generally, the format for the guidance document list is: document number (if any), title of document, date issued or last revised, and citation of Virginia Administrative Code regulatory authority or Code of Virginia statutory authority. Questions concerning documents or requests for copies of documents should be directed to the contact person listed by the agency.
BOARD OF ACCOUNTANCY
Copies of the following documents may be viewed or obtained on regular work days from 8:15 a.m. until 5 p.m. at the Board of Accountancy, 9960 Mayland Drive, Suite 402, Henrico, VA 23233, telephone (804) 367-8505, or FAX (804) 527-4409. There are no costs associated with obtaining printed copies of the documents listed.
Questions regarding obtaining copies, interpretation, or implementation of these documents may be directed to Nancy J. Glynn, CPA, Executive Director, at the address provided.
Guidance Documents:
3638, Board of Accountancy Rights and Responsibilities under the Freedom of Information Act (FOIA), 8/22/2019
5970, Virginia Board of Accountancy (VBOA) Policy #1: Trust Account, 4/1/2020
5971, VBOA Policy #2: Continuing Professional Education Guidelines for Sponsors, 8/20/2020
5972, VBOA Policy #3: Substantially Equivalent Jurisdictions, 8/20/2020
5973, VBOA Policy #4: Continuing Professional Education (CPE) Guidelines for Certified Public Accountants (CPAs), 7/1/2022
5974, VBOA Policy #5: Publication of Disciplinary Action, 12/31/2018
5975, VBOA Policy #6: CPA and International Qualification Examinations, 12/31/2018
5976, VBOA Policy #7: Peer Review Oversight Committee, 12/31/2018
5977, VBOA Policy #8: Ethics Committee, 8/20/2020
5978, VBOA Policy #9: Inactive Status Procedure for Approval, Denial, Appeal, 3/5/2020
5979, VBOA Policy #10: Electronic Participation in Virginia Board of Accountancy Meetings, 12/12/2019
6132, Education Handbook, 9/1/2017
6831, Virginia Board of Accountancy Bylaws, 4/30/2020
7030, Disposition of Cases Involving Unlicensed Use of the CPA Title by Previously Licensed Individuals, 9/15/2022
7082, CPE Violation Penalties - Guidelines, 9/30/2021
7155, Delegations of Authority, 1/11/2022
7384, Guidelines for Accreditation of Educational Institutions, 12/22/2022
DEPARTMENT OF ACCOUNTS
Copies of the following documents may be viewed during regular work days from 8:30 a.m. until 5 p.m. in the office of the Department of Accounts, 101 North 14th Street, 2nd Floor, Richmond, VA 23219. Copies are available online at the Department of Accounts website at http://www.doa.virginia.gov and the respective document's specific web link listed with the document title.
Questions regarding interpretation or implementation of these documents may be directed to Douglas N. Page, Director of Finance and Administration, at telephone (804) 225-3136 or email at doug.page@doa.virginia.gov.
Guidance Documents:
5739, Agency Risk Management and Internal Control Standards (ARMICS), 12/28/2021
5740, Commonwealth Accounting Policies and Procedures (CAPP) Manual, 12/28/2021
5741, Financial Statement Preparation for Agencies and Institutions, 12/28/2021
5742, Year End Closing Procedures, 12/28/2021
DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES
All guidance documents are available at no charge from the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov or from the department website where indicated. However, documents may be viewed during regular work days from 9 a.m. until 4 p.m. at the department's central office location at 8004 Franklin Farms Drive, Richmond Virginia 23229. Contact the individual listed under the individual document for more information. If no listing appears, contact Elizabeth Patacca, 8004 Franklin Farms Drive, Richmond, VA 23229, telephone (804) 726-6625. Costs for printing hard copies of these documents vary with the document requested.
Board for Aging and Rehabilitative Services
Guidance Documents:
4519, Virginia Guide to Supported Employment and Job Coach Training Services, 5/13/2015
4520, Consumer's Guide to Self-Employment, 7/1/2012
4521, Vocational Evaluation Best Practices Manual, 10/28/1993
4522, Vocational Rehabilitation Policy and Procedure Manual, 9/15/2022
4525, Long-Term Employment Support Services (LTESS) and Extended Employment Services (EES) Policy Manual, 4/1/2020
4526, 2020-2023 Workforce Innovation and Opportunity Act Combined State Plan, 6/28/2022
4531, Human Research Procedures Manual, 11/30/2021
4532, Personal Assistance Services Program Handbook, 9/12/2011
4533, Personal Assistance Services Policy and Procedures Manual Chapters 1through 5, 1/1/2015
4534, Personal Assistance Services Policy and Procedures Manual Chapters 6 through 14, 1/1/2015
4540, State Plan for Independent Living, 11/26/2020
4541, Centers for Independent Living General Policies and Procedures Manual, 1/10/2017
4545, Wilson Workforce and Rehabilitation Center Governance Manual, 11/8/2018
5079, Vendor Application for Licensed Behavioral Health Services Provider A1205, 8/1/2014
5081, Guidance for Provision of Therapeutic Behavioral Services (TBS), 1/1/2017
5082, Guidance for the Provision of Community Support Services (CSS), 8/1/2018
5100, Virginia State Plan for Aging Services, 10/1/2019
5158, Virginia Department of Aging (VDA) National Family Caregiver Support Guidance, 7/27/2017
5159, VDA Cost Sharing/Fee for Service Policy, 12/3/2013
5160, VDA Grants Manual, 1/24/2018
5161, VDA Farm Market Fresh for Seniors Handbook for Farmers, 5/13/2021
5162, Criminal Background Check Policy for Area Agencies on Aging and Subcontractors, 7/1/2017
5335, Adult Services Assisted Living Facility Private Pay Assessment Manual, 12/1/2015
5343, Adult Services Broadcast 5696 Revised Adult Protective Services (APS) Minimum Training Standards, 6/23/2009
5346, Adult Services Auxiliary Grant Policy Manual Chapters A through L and Transmittals, 12/6/2018
5348, Adult Services Assisted Living Facility Public Pay Assessment Manual, 11/14/2019
5349, Adult Services Manual, Chapters 1 through 9, 12/19/2018
6264, Licensed Behavioral Health Services - Guidance and Fees Document, 10/1/2013
6494, Work Incentives Specialist Advocate (WISA) Manual, 1/20/2022
6495, VDA Aging Services Standards: All Standards Combined, 4/4/2019
6496, Pre-Employment Transition Services Manual, 2/17/2022
6497, Office of State Long-Term Care Ombudsman Policies and Procedures, 8/1/2018
6499, Board and Advisory Council Handbook for Virginia's Area Agencies on Aging, 12/23/2015
6500, Auxiliary Grant in Supportive Housing: Provider Operating Manual, 8/22/2019
6501, User Manual: Uniform Assessment Instrument, 2/1/2017
6504, Assisted Living Facility Relocation Plan, 6/29/2018
6758, Senior Community Service Employment Program Operations Manual, 12/26/2019
6883, State Plan for Assistive Technology, 7/9/2020
6964, Electronic Storage of Centers for Independent Living (CILs) Consumer Service Records, 3/6/2021
6992, Electronic Signatures Guidance for Independent Living Centers, 5/13/2021
7199, Senior Community Service Employment Program State Plan modification, 5/12/2022
DEPARTMENT OF AGRICULTURE AND CONSUMERSERVICES
Guidance documents are available at the Oliver W. Hill Building, 102 Governor Street, Richmond, VA or on the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov. For information about guidance documents of the Department of Agriculture and Consumer Services, including interpretation, please contact:
For guidance documents relating to dairy and foods, contact Pamela Miles at (804) 786-8899.
For guidance documents relating to meat and poultry, contact JoAnn Connell at (804) 786-4569.
For guidance documents relating to approved capture drugs, methods approved for animal euthanasia, commercial breeder guidelines, and the Animal Care Civil Penalty Matrix, contact Carolynn Bissett at (804) 786-2483.
For guidance documents relating to avian influenza, contact Carolynn Bissett at (804) 786-2483.
For guidance documents relating to the Milk Commission, contact Crafton Wilkes at (804) 786-2013.
For guidance documents relating to agricultural stewardship, contact Darrell Marshall at (804) 786-3538.
For guidance documents relating to pesticides, contact Liza Fleeson Trossbach at (804) 371-6559.
For guidance documents relating to honey bees, contact Keith Tignor at (804) 786-3515.
For guidance documents relating to charitable gaming and charitable solicitations, contact Michael Menefee at (804) 786-3983.
For guidance documents relating to weights and measures (including motor fuel), contact Gary Milton at (804) 786-1274.
For guidance documents relating to industrial coproducts, spongy moths, or ginseng, contact David Gianino at (804) 786-3515.
Costs associated with obtaining printed copies of these documents from the agency vary. Guidance documents are available for no charge on the Virginia Regulatory Town Hall at www.townhall.virginia.gov.
Guidance Documents:
Charitable Gaming Board
4309, Use of Proceeds, 12/1/2012
4310, Progressive Games, 6/2/2010
4311, Electronic Pull-Tab Game Displays, Themes, and Sounds, 11/14/2012
Board of Agriculture and Consumer Services
750, Guidelines for the Virginia Ginseng Management Program, 12/16/2016
756, Virginia Entry Requirements for Honey Bee Hives and Appliances, 12/16/2016
1115, Industrial Co-Products Guidelines, 12/16/2016
1743, Agricultural Stewardship Act Guidelines, 11/10/2022
2552, Virginia Shipping Requirements for Package Bees and Queens, 12/16/2016
3255, Approved Capture Drugs and Drug Administering Equipment, 7/20/2009
3256, Methods Prescribed or Approved for Animal Euthanasia and Competency Certification Requirements, 5/20/2013
3747, Guidelines for Enforcement of the Virginia Weights and Measures Law - Civil Penalty Assessment Decision Matrix, 10/1/2008
3748, Guidelines for Enforcement of the Virginia Code Relating to Motor Fuels and Lubricating Oils - Civil Penalty Assessment Decision Matrix, 10/1/2008
4100, Office of Weights and Measures Technical Bulletin Number 2011-2 - Advertisement Signs and Posted Signs with Taxes Included or Excluded and the Total Price Displayed at the Pump, 7/1/2011
4307, Information Regarding Commercial Dog Breeder Legislation, 1/20/2009
4308, Office of Weights and Measures Technical Bulletin Number 2011-3 - Taxes Charged for the Purchase of Gasoline, Diesel, Off-Road Diesel, Heating Oil, and Kerosene, 7/1/2011
4698, Health Spa Contract Requirements, 7/29/2010
5023, Agents of Virginia Cooperative Extension Program Proctoring Commercial Applicator Examinations, 7/3/2012
5024, Answering Telephone Requests for Pesticide Applicator or Pesticide Business License Examination Scores, 7/3/2012
5025, Applicator Recertification Options - Approval Procedures for Recertification Courses, 12/19/2018
5028, Commercial Carpet Cleaners Who Apply Pesticides for Flea and Tick Control, 7/3/2012
5029, Discontinuance Policy, 7/6/2012
5030, Division of Consumer Protection - Administrative Procedure for Compliance Actions, 8/7/2012
5031, Guidelines for Enforcement of the Virginia Pesticide Control Act - Civil Penalty Assessment Decision Matrix, 7/2/2012
5033, Product Registration - When Two Pesticide Products May Be Registered for a Single Fee, 9/29/2010
5034, Product Registration - Submission of 24c- Special Local Need Registration, 12/11/2014
5035, Production Registration - Submission of Labels, 12/11/2014
5036, Registration Label Review, 8/24/2017
5037, Supervision of Registered Technicians, Including Government Employees and Not-for-Hire Individuals, 12/19/2018
5328, Model Ordinance for Use by Localities in Their Regulation of Charitable Solicitations, 9/13/2013
6450, Certification of Individuals Treating Cooling Towers or Swimming Pools, 12/19/2018
6451, Guidelines for Home Manufactured Pet Foods and Treats, 12/19/2018
6479, Guidelines Governing Veterinary Protocols, 12/26/2018
CACL MATRIX, Virginia Comprehensive Animal Care Laws and Related Regulations Civil Penalty Matrix, 2/20/2020
LIVESTOCK MATRIX, Virginia Livestock and Poultry Law and Related Regulations Civil Penalty Matrix, 2/20/2020
OACER 2018-01, Guidelines Governing the Approval of Continuing Education Training for Animal Control Officers, 1/1/2018
OPIS 2020-01, Guidelines for Beehive Distribution Program, 7/31/2020
OPIS Spongy Moth, Virginia Cooperative Spongy Moth Suppression Program, 2023 Guidelines, 9/15/2022
OPS-AdminProc, Office of Pesticide Services - Administrative Procedure for Compliance Actions, 12/19/2018
OWM 2016-01, Handling of Diesel Exhaust Fluid Dispensed for Testing, 5/1/2016
OWM 2017-01, Guidelines for Approval of Public Weighmaster Licenses, 4/1/2017
Produce Safety Matrix, Virginia Produce Safety Law and Related Regulations Civil Penalty Matrix Guidelines for Enforcement, 3/4/2021
State Milk Commission
2727, Virginia State Milk Commission Monthly Report Audit Manual, 11/27/2012
VIRGINIA ALCOHOLIC BEVERAGE CONTROL AUTHORITY
Copies of guidance documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the office of the Virginia Alcoholic Beverage Control Authority, 7450 Freight Way, Mechanicsville, Virginia 23116. Copies may be obtained free of charge from and questions regarding interpretation or implementation of these documents may be directed to LaTonya D. Hucks-Watkins, Senior Legal Counsel, at the same address, telephone (804) 213-4698, FAX (804) 213-4574, or email at latonya.hucks-watkins@virginiaabc.com. Guidance documents are available for no charge on the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov.
Virginia Alcoholic Beverage Control Authority Board of Directors
Guidance Documents:
Issued Quarterly, Licensee Newsletter Spring 2003, 3/1/2003
1843, Farm Winery Remote Festivals Bulletin, 7/19/2001
1847, Licensee Bulletin Vol. 56, No.1; Mixed Beverage Restaurant1850, Virginia's Licensing Process; Brochure, 1/1/2002
1851, Retail Licensee Guide, 1/1/2001
1854, Circular Letter 84-3; Wholesaler Financial Interest, 1/1/1984
1855, Licensee Bulletin Vol. 56, No. 3; Types of Licenses, 1/1/2000
1856, Licensee Bulletin Vol. 56, No. 4; Operating a Licensed Club, 1/1/2000
1857, Wholesale Licensee Bulletin, 12/1/2017
1858, Circular Letter 84-4; Recordkeeping, 12/26/1984
1859, Circular Letter 85-5; Retail License Food Requirements, 3/26/1985
1860, Circular Letter 85-6; Wholesalers and Manufacturers Nonalcoholic Merchandise, 5/31/1985
1861, Circular Letter 87-1; Gifts and Contributions, 1/28/1987
1864, Circular Letter 88-3: Gifts of Money or Property, 9/7/1988
1866, Circular Letter 90-1; Information Exchange with Virginia Department of Taxation, 3/1/1990
1870, Circular Letter 94-1; Suspension of Licenses, 3/16/1994
1871, Circular Letter 98-1; Sponsoring Public Events, 1/1/1998
1872, Circular Letter 98-2; Wine Festivals, 2/1/1998
1873, Circular Letter 01-1; Cooperative Advertising Alcoholic Beverages, 1/1/2001
1874, Circular Letter 01-2; Coupons, 2/1/2001
1876, Circular Letter 84-8; Retailer Shelf Space Plans, 12/26/1984
1881, Circular Letter 85-9; Cooperative Advertising of Nonalcoholic Merchandise, 1/1/1985
3394, Circular Letter 06-01; CO2 Filters Provided to Retailers, 2/14/2006
3397, Circular Letter 06-04; Solicitor Tasting Permits, 9/1/2006
3398, Circular Letter 07-01; Limitations on Wine and Beer Shippers, 4/23/2007
3400, Circular Letter 07-03; Expenditures by Manufacturers at Tasting Events, 6/29/2007
3401, Circular Letter 07-04; Off-Premise Retail Delivery Permit, 7/1/2007
3402, Circular Letter 07-05; In-State Delivery Permit, 7/1/2007
3403, Circular Letter 07-08; Tasting Events, 12/15/2007
5750, Virginia Alcoholic Beverage Control License Application, 9/3/2012
5805, Circular Letter 15-04; Special Events, 6/5/2015
5806, Circular Letter 15-03; Advertising via Social Media, 8/4/2015
5807, Circular Letter 15-02; Limited Brewery Licenses Process Guidance, 8/4/2015
5808, Circular Letter 15-01; Distilled Spirits Table Service, 8/4/2015
5809, Circular Letter 14-03; Infusion of Distilled Spirits, 8/4/2015
5810, Circular Letter 14-02; Brewery Licenses Interstate Transfer and Sale of Beer, 8/4/2015
5811, Circular Letter 14-01; Product Approval of Gift Packages, 8/4/2015
5812, Circular Letter 13-03; Brewery Licenses Registration and Product Approval, 8/4/2015
5813, Circular Letter 13-01; Prices Charged to Wholesale Distributors by Wineries and Breweries, 8/4/2015
5814, Circular Letter 12-02; Purchase Orders, 8/4/2015
5815, Circular Letter 09-01; Wine and Beer Wholesaler Invoices, 8/4/2015
5817, Beer Wholesalers Letter 2015; Monthly Reporting and Payment of Tax, 8/7/2015
5818, Wine Wholesalers; Monthly Reporting and Payment of Tax, 8/10/2015
5819, Farm Wineries; Records, Reporting, and Taxes, 8/10/2015
5820, Vendors and Brokers Supplier Manual, 8/10/2015
5850, Circular Letter 15-05; Delivery of Samples to Retail Licensees, 11/18/2015
5949, Circular Letter 15-06; Temporary Extensions Increase, 12/30/2015
5958, Circular Letter 16-01; Distillery Store Events, 2/2/2016
5983, Circular Letter 16-02; Wineries, Farm Wineries, and Brewery Tasting Rooms, 3/23/2016
6201, Brewery License Bulletin, 12/1/2017
16-03, Circular Letter 16-03; Licensees with On-Premises and Mixed Beverage Privileges, 4/7/2016
17-01, Chanel Pricing for Retail Licensees Possessing both On-Premises and Off-Premises Privileges, 4/25/2017
17-02, Agency Liability for Delivery Permittees, 5/3/2017
19-02, Wine and Beer Wholesalers Tastings, 9/19/2019
19-03, Manufacturing on Brewery Premises, 9/19/2019
19-04, Shared Equipment and Alternation of Premises between Manufacturing Types, 10/17/2019
20-01, Retail Licensee Bulletin Marketplace Licenses, 11/17/2020
21-01, 2021 Retail Licensee Bulletin, 5/3/2021
21-02, Approval of Outdoor Dining Areas, 7/22/2021
21-03, June 2021 Retail Licensee Bulletin (Expiration of Pre-reform Licenses), 6/2/2021
22-01, Definitions for the Words "Designer" and "Vintage" as They are Used Within the Context of 3VAC5-70-230 of the Virginia Administrative Code, 5/5/2022
COMMISSION ON THE VIRGINIA ALCOHOL SAFETY ACTION PROGRAM
Copies of guidance documents for the Commission on the Virginia Alcohol Safety Action Program are available at no charge on the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov.
Questions regarding interpretation or implementation of these documents may be directed to Christopher Morris, Special Programs Coordinator, via telephone at (804) 786-5895, or by email, at chris.morris@vasap.virginia.gov.
Guidance Documents:
6762, Virginia Alcohol Safety Action Program Operational Guidelines, 1/1/2022
2022IIPPM, Ignition Interlock and Remote Alcohol Monitoring Process and Procedure Manual, 11/23/2022
AUDITOR OF PUBLIC ACCOUNTS
Copies of guidance documents for the Auditor of Public Accounts (APA) are available at no charge on the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov or on the APA's website at http://www.apa.virginia.gov/ APA_Reports/guidelines.aspx.
Questions regarding interpretation or implementation of these documents may be directed to Rachel Reamy, auditor, Auditor of Public Accounts, telephone (804) 362-8436, or email rachel.reamy@apa.virginia.gov.
Guidance Documents:
ABC SPEC22, Specifications for Audits of Authorities, Boards, and Commissions, 7/1/2022
CCT SPEC22, Specifications for Audits of Counties, Cities, and Towns, 7/1/2022
GRAcct22, General Receiver Accounting Manual, 6/1/2022
Sheriffs22, Virginia Sheriffs Accounting Manual, 6/1/2022
UFRM22, Uniform Financial Reporting Manual, 9/1/2022
VIRGINIA DEPARTMENT OF AVIATION
For questions regarding the Airport Program Manual or to request a copy, please contact Susan Simmers with the Airport Services Division of the Virginia Department of Aviation (DOAV) at telephone (804) 236-3636, email susan.simmers@doav.virginia.gov, or postal mail 5702 Gulfstream Road, Richmond, VA 23250.
This guidance document is available for no charge on the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov.
A printed copy of the Airport Program Manual may be viewed at the Virginia Department of Aviation (DOAV) office at 5702 Gulfstream Road, Richmond, VA 23250. A printed copy may be obtained from DOAV at no charge.
Guidance Document:
Airport Program Manual, Airport Program Manual - May 2022, 5/31/2022
DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL SERVICES
All departmental guidance documents are available electronically on the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov without charge. There may be a nominal charge if an individual requests that the department mail a paper copy of any of these documents.
Included in the detailed listing for each Department of Behavioral Health and Developmental Services (DBHDS) guidance document is the name and contact information of the staff person who can respond to interpretive or implementation questions. Direct questions regarding interpretation of any DBHDS guidance documents to Ruth Anne Walker, Director of Regulatory Affairs, email ruthanne.walker@dbhds.virginia.gov, telephone (804) 225-2252, or FAX (804) 371-4609.
State Board of Behavioral Health and Developmental Services
Guidance Documents:
DD 1, 2021 Person-Centered Individual Support Plan Guidance, 6/7/2021
DD 4, DSP and DSP Supervisor Developmental Disability (DD) Waiver Orientation and Competencies Protocol, 3/27/2020
DD 5, Department of Behavioral Health and Developmental Services (DBHDS) DD Support Coordination Case Management Handbook, 11/25/2021
DD 6, Supported Decision-Making Agreement Sample, 7/15/2022
FOR 1, Guidelines for the Management of Individuals Found Not Guilty By Reason of Insanity, 3/3/2022
FOR 3, Not Guilty By Reason of Insanity Reference Manual for Community Services Boards or Behavioral Health Authorities, 1/15/2017
FOR 4, Adult Outpatient Competency Restoration Manual for Community Services Boards or Behavioral Health Authorities, 1/15/2017
FOR 5, Forensic Evaluation Oversight Manual, 4/1/2022
HR 1, Office of Human Rights, Protocols, Procedures, and Practices Manual, 1/30/2018
LIC 5, Human Services and Related Fields Approved Degrees and Experience, 5/3/2013
LIC 6, Guidance for Selected Licensing Regulations, 11/25/2014
LIC 8, Fall Risk Assessments, 6/5/2017
LIC 9, Nutrition Guidelines and Form, 6/5/2017
LIC 10, Guidance on Ceiling Height Requirements, 6/8/2017
LIC 12, Guidance for Certificate of Use and Occupancy, 6/9/2017
LIC 15-OL, Guidance for Counseling in Medication Assisted Opioid Treatment Services, 3/1/2018
LIC 16, Guidance for Quality Improvement Plan, 11/28/2020
LIC 17, Guidance for Serious Incident Reporting, 11/28/2020
LIC 18, Individuals with Developmental Disabilities with High Risk Health Conditions, 6/1/2020
LIC 19, Corrective Action Plans (CAPs), 8/22/2020
LIC 20, Incident Reporting, 8/22/2020
LIC 21, Guidance for Risk Management, 8/27/2020
MH 1, Mandatory Outpatient Treatment Guidance, 8/15/2012
MH 1a, Mandatory Outpatient Treatment Guidance, 12/30/2016
MH 2, Medical Screening and Assessment Guidance, 4/1/2014
MH-CSB 1, Discharge Protocols for Community Services Boards and State Mental Health Facilities, 11/15/2018
MH-CSB 2, Discharge Assistance Program Manual, 11/30/2018
ORS-01, Certified Recovery Residences, 3/7/2020
Part C 5, Child Indicators Booklet, 12/20/2018
Part C 8, Supporting Young Children with Autism Spectrum Disorders and Their Families, 1/31/2012
Part C 9, Early Intervention Practice Manual, 7/9/2021
Part C 10, Transition from Part C to Part B Questions and Answers, 12/28/2018
VIRGINIA BIRTH-RELATED NEUROLOGICAL INJURY COMPENSATION PROGRAM
Copies of the following document may be viewed or obtained on regular work days from 8:30 a.m. until 5 p.m. at the office of the Virginia Birth-Related Neurological Injury Compensation Program, 7501 Boulders View Drive, Suite 201, Richmond, VA 23225, telephone (804) 330-2471, or FAX (804) 330-3054. There are no costs associated with obtaining copies of the document listed. The documents may be viewed using the link provided or on the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov.
Please address any questions concerning the guidance document to George Deebo, Executive Director, telephone (804) 330-2471, or email gdeebo@vabirthinjury.com.
Guidance Document:
6252, Administrative Guidance Regarding Changes in the Program's Manner of Processing Claims, 8/15/2017
OFFICE OF CHILDREN'S SERVICES
Copies of the following documents may be viewed during regular workdays from 9 a.m. to 5 p.m. at the Office of Children's Services, 1604 Santa Rosa Road, Suite 137, Richmond, VA 23229, telephone (804) 662-9815, or FAX (804) 662-9831. Copies may be obtained by contacting Kristi Schabo, Office of Children's Services, 1604 Santa Rosa Road, Suite 137, Richmond, VA 23229, telephone (804) 662-9815, or FAX (804) 662-9831. Documents are available at no charge on the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov.
Questions regarding interpretation or implementation of these documents may be directed to Kristi Schabo, Office of Children's Services, 1604 Santa Rosa Road, Suite 137, Richmond, VA 23229, telephone (804) 662-9815, or FAX (804) 662-9831.
Guidance Documents:
Policy Manual 2022, Policy Manual for the Children's Services Act (CSA), 12/1/2022
Spec Ed and CSA, Special Education and the CSA, 12/1/2022
User Guide 2022, User Guide for the CSA, 12/1/2022
CHRISTOPHER NEWPORT UNIVERSITY
Copies of the Christopher Newport University guidance documents may be viewed during regular workdays from 9 a.m. until 4 p.m. in the Office of Institutional Research, 1 Avenue of the Arts, Newport News, VA, 23606. Copies may be obtained free of charge by contacting Tamra McGrath at the same address, telephone (757) 594-7609, or email ir@cnu.edu. Copies are also available free of charge from the Virginia Regulatory Town Hall website at http://www.townhall.virginia.gov. Questions regarding interpretation or implementation of these documents may also be directed to Tamra McGrath at the same address and contact points.
Guidance Documents:
Catalog 1, Undergraduate Catalog, 12/20/2022
Catalog 2, Graduate Catalog, 12/20/2022
Handbook 1, University Handbook, 12/20/2022
Handbook 2, Student Handbook, 12/20/2022
Handbook 3, Residence Life Handbook, 12/20/2022
VIRGINIA CODE COMMISSION
Copies of the following documents may be viewed during regular work days from 8 a.m. until 4:30 p.m. in the office of the Virginia Code Commission, Pocahontas Building, 900 East Main Street, 11th Floor, Richmond, VA 23219. Copies may be obtained free of charge by contacting Terri Edwards at the same address, telephone (804) 698-1881, or email tedwards@dls.virginia.gov.
Guidance Document:
Form, Style and Procedure Manual for Publication of Virginia Regulations, revised 2014, § 2.2-4104
DEPARTMENT OF CONSERVATION AND RECREATION
Copies of the following documents may be viewed during regular work days from 8:30 a.m. until 4:30 p.m. in the Policy Office of the Department of Conservation and Recreation, 600 East Main Street, 24th Floor, Richmond, VA 23219. Documents are also available on the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov. The Policy Office serves as the central repository for the Department of Conservation and Recreation, the Board of Conservation and Recreation, the Virginia Soil and Water Conservation Board, the Virginia Cave Board, and the Virginia Land Conservation Foundation. In some cases, individual copies of certain documents may also be viewed at the department's regional offices or at Virginia State Parks.
Questions regarding availability, interpretation, or implementation of these documents may be directed to Lisa McGee, Policy and Planning Director, Department of Conservation and Recreation, 600 East Main Street, 24th Floor, Richmond, VA 23219, telephone (804) 786-4378 or FAX (804) 786-6141. Other staff may be assigned to answer specific questions regarding these documents.
Board of Conservation and Recreation
Guidance Documents:
DCR-BCR-001, Draft Community Flood Preparedness Fund Guidelines, 3/1/2021
DCR-NH-064, Natural Heritage Resources of Virginia: Rare Animal Species, 9/1/2021
DCR-NH-065, The Natural Communities of Virginia: Ecological Groups and Community Types, 7/1/2021
DCR-NH-074, Virginia's Precious Heritage: A Report on the Status of Virginia's Natural Communities, Plants, and Animals, 12/1/2003
DCR-NH-075, Natural Heritage Resources of Virginia: Rare Plants, 9/1/2021
DCR-PRR-001, 2018 Virginia Outdoors Plan, 1/1/2018
DCR-PRR-002, Virginia Recreational Trails Program, 8/1/2019
DCR-PRR-003, Land and Water Conservation Fund Application Manual, 3/15/2022
DCR-PRR-004, A Guide to Citizen Involvement in the Scenic River Designation Process, 12/15/2015
DCR-PRR-010, Bear Creek State Park Master Plan, 2/25/2015
DCR-PRR-011, Belle Isle State Park Master Plan, 7/21/2017
DCR-PRR-012, Caledon State Park Master Plan, 4/25/2012
DCR-PRR-013, Chippokes State Park Master Plan, 6/24/2021
DCR-PRR-014, Claytor Lake State Park Master Plan, 12/29/2015
DCR-PRR-015, Douthat State Park Master Plan, 10/15/2014
DCR-PRR-016, False Cape State Park Master Plan, 1/6/2020
DCR-PRR-017, First Landing State Park Master Plan, 5/12/2022
DCR-PRR-018, Hungry Mother State Park Master Plan, 8/5/2015
DCR-PRR-019, James River State Park Master Plan, 10/15/2014
DCR-PRR-020, Kiptopeke State Park Master Plan, 8/5/2015
DCR-PRR-021, Lake Anna State Park Master Plan, 6/17/2011
DCR-PRR-022, Mason Neck State Park Master Plan, 7/21/2017
DCR-PRR-023, New River Trail State Park Master Plan, 3/23/2012
DCR-PRR-024, Natural Tunnel State Park Master Plan, 2/25/2015
DCR-PRR-025, Occoneechee State Park Master Plan, 7/17/2018
DCR-PRR-026, Pocahontas State Park Master Plan, 11/21/2017
DCR-PRR-027, Raymond R. Guest, Jr. Shenandoah River State Park, 9/26/2012
DCR-PRR-028, Sailor's Creek Battlefield Historical State Park Master Plan, 10/15/2014
DCR-PRR-029, Sky Meadows State Park Master Plan, 5/12/2022
DCR-PRR-030, Smith Mountain Lake State Park Master Plan, 3/2/2020
DCR-PRR-031, Staunton River Battlefield State Park Master Plan, 12/29/2015
DCR-PRR-032, Wilderness Road State Park Master Plan, 7/7/2014
DCR-PRR-033, Grayson Highlands State Park Master Plan, 4/17/2017
DCR-PRR-034, Leesylvania State Park Master Plan, 12/21/2020
DCR-PRR-035, Holliday Lake State Park Master Plan, 7/7/2014
DCR-PRR-036, Twin Lakes State Park Master Plan, 5/12/2022
DCR-PRR-037, York River State Park Master Plan, 12/29/2015
DCR-PRR-038, Westmoreland State Park Master Plan, 7/21/2017
DCR-PRR-039, Fairy Stone State Park Master Plan, 4/17/2017
DCR-PRR-040, Powhatan State Park Master Plan, 8/6/2012
DCR-PRR-041, High Bridge Trail State Park Master Plan, 9/27/2012
DCR-PRR-042, Seven Bends State Park Master Plan, 5/12/2022
DCR-PRR-043, Widewater State Park Master Plan, 8/15/2014
DCR-PRR-044, Southwest Virginia Museum Historical State Park Master Plan, 9/2/2011
DCR-PRR-045, Middle Peninsula State Park Master Plan, 6/1/2015
DCR-PRR-046, Staunton River State Park Master Plan, 7/7/2014
DCR-PRR-047, Natural Bridge State Park Master Plan, 1/11/2022
DCR-VLCF-002, Virginia Land Conservation Foundation Grant Manual, 7/12/2022
DCR-VLCF-003, Land Preservation Tax Credits Conservation Value Review Criteria, 3/27/2009
DCR-VLCF-004, Procedural Guidelines for Land Conservation Tax Credits Conservation Value Review, 12/12/2006
DCR-VLCF-005, Virginia's Land Preservation Tax Credit Brochure, 1/10/2022
DCR-VLCF-006, Land Preservation Tax Credit Questions and Answers, 3/8/2022
DCR-VLCF-007, Virginia Land Conservation Foundation Conservation Easement Dispute Resolution Guidance, 10/27/2015
Virginia Soil and Water Conservation Board
Guidance Documents:
DCR-VSWCB-018, 2023 Grant Manual for the Virginia Dam Safety, Flood Prevention, and Protection Assistance Fund, 11/1/2022
DCR-VSWCB-019, Virginia Soil and Water Conservation Board Guidance on Impounding Structure Ownership, 9/7/2016
DCR-VSWCB-021, Guidance on Credits and Refunds of Dam Safety Certificate Application Fees, 11/30/2010
DCR-VSWCB-022, Guidance on Agricultural Exemption, 11/30/2010
DCR-VSWCB-023, Guidance on Roadways on or Below Impounding Structures, 11/30/2010
DCR-VSWCB-033, Financial Commitments for Establishment of a New Soil and Water Conservation District (SWCD district), or Realignment of an Existing District, 10/15/2003
DCR-VSWCB-036, Virginia Soil and Water Conservation Board Guidance on Freedom of Information Act Requirements for Resource Management Plans Program Implementation by Soil and Water Conservation District Boards and Technical Review Committees, 9/27/2018
DCR-VSWCB-037, Guidance on New Probable Maximum Precipitation (PMP) Implementation, 3/29/2018
DCR-VSWCB-038, Dam Break Inundation Zone Modeling and Mapping Procedures, 9/27/2018
DCR-VSWCB-039, Impounding Structure Hazard Classification Procedures, 9/7/2016
DCR-VSWCB-040, The Determination of Insurance Levels in Accordance with § 10.1-605 of the Code of Virginia, 9/7/2016
DCR-VSWCB-041, Virginia Dam Safety Program Enforcement Manual, 9/7/2016
DCR-VSWCB-042, The Use of Overtopping Protection Systems on Existing Dams, 12/6/2017
DCR-VSWCB-043, Engineering Job Approval Authority Procedures, 12/6/2017
DCR-VSWCB-047, Methodology for Identifying Perennial Streams, 12/16/2020
VSWCB-DCR-046, Design and Use of Devices to Lower the Reservoir Water Level, 12/16/2020
STATE CORPORATION COMMISSION
Office of the Clerk of the Commission
Most business entity and Uniform Commercial Code (UCC) documents may be viewed and printed from the online Clerk's Information System (CIS) at https://cis.scc.virginia.gov/. All business entity and Uniform Commercial Code (UCC) documents are available during regular work days from 8:15 a.m. until 5 p.m. at the State Corporation Commission, Clerk's Office, 1st Floor, Tyler Building, 1300 East Main Street, Richmond, VA 23219. Copies of forms and documents may also be obtained free of charge by writing the Clerk's Office at P.O. Box 1197, Richmond, VA 23218-1197 or by contacting the Clerk's Office by telephone (804) 371-9733 or toll-free (866) 722-2551.
Most of the forms may be downloaded from the Clerk's Office section on the State Corporation Commission's website. Find business entity forms at https://scc.virginia.gov/pages/Forms-and-Fees. Find UCC forms at https://scc.virginia.gov/pages/UCC-Forms-Fees.
Questions regarding interpretation or implementation of the forms and documents may be directed to Bernard J. Logan, Clerk of the Commission, State Corporation Commission, 1st Floor, Tyler Building, 1300 East Main Street, Richmond, VA 23219, telephone (804) 371-9733, or toll-free (866) 722-2551. The mailing address is P.O. Box 1197, Richmond, VA 23218-1197.
Bureau of Financial Institutions
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. in the office of the State Corporation Commission, Bureau of Financial Institutions, Tyler Building, 8th Floor, 1300 East Main Street, Richmond, VA 23219. The mailing address is P.O. Box 640, Richmond, VA 23218-0640. Copies may be obtained free of charge by contacting the bureau at the same address, telephone (804) 371-9657, FAX (804) 371-9416, or email bfiquestions@scc.virginia.gov.
Questions regarding interpretation or implementation of these documents may be directed to E.J. Face, Jr., Commissioner of Financial Institutions, Bureau of Financial Institutions, Tyler Building, 8th Floor, 1300 East Main Street, Richmond, VA 23219, telephone (804) 371-9659, FAX (804) 371-9416, or email bfiquestions@scc.virginia.gov. The mailing address is P.O. Box 640, Richmond, VA 23218-0640. Guidance documents and other information (including items such as annual reports, annual summary of operations, newsletters, bulletins, and forms) are available online at the bureau's website at https://www.scc.virginia.gov/bfi/.
The listed Administrative Letters can be found at https://scc.virginia.gov/pages/BFI-Laws-Regulations or contact the Bureau of Financial Institutions at telephone (804) 371-9657, FAX (804) 371-9416, or email bfiquestions@scc.virginia.gov.
Guidance Documents for Financial Institutions:
Banks
BFI-AL-0201, Application for a Branch Office, revised and reissued June 1, 2011, §§ 6.2-831 and 6.2-1133 of the Code of Virginia
BFI-AL-0202, Investment by Banks in Shares of Investment Companies, issued August 10, 1987, § 6.2-874 of the Code of Virginia
BFI-AL-0203, Loans Secured by Stock of Financial Institutions Holding Companies, revised and reissued June 1, 2011, §§ 6.2-874, 6.2-1186 and 6.2-1187 of the Code of Virginia
BFI-AL-0204, Investment in Community Development Corporations, revised and reissued April 20, 2016, § 6.2-874 of the Code of Virginia
BFI-AL-0205, Securities Rating Services, revised and reissued February 26, 2014, § 6.2-875 of the Code of Virginia
BFI-AL-0206, Loans in Violation of § 6.2-875, revised and reissued June 1, 2011, § 6.2-875 of the Code of Virginia
BFI-AL-0207, Obligations Subject to the Limits Specified, revised and reissued June 1, 2011, § 6.2-875 of the Code of Virginia
BFI-AL-0208, Exceptions to Lending Limits for State-Chartered Banks, revised and reissued June 1, 2011, § 6.2-875 of the Code of Virginia
BFI-AL-0209, Right of Offset by Holders of Subordinated Bank Debt, revised and reissued June 1, 2011, §§ 6.2-875 and 6.2-890 of the Code of Virginia
BFI-AL-0210, Loans Secured by Real Estate, revised and reissued June 1, 2011 and May 4, 2021, §§ 6.2-878 and 6.2-879 of the Code of Virginia
BFI-AL-0212, Outside Auditor Access to Virginia Examination Reports, revised and reissued June 1, 2011, §§ 6.2-904 and 6.2-1195 of the Code of Virginia
BFI-AL-0214, Responsibility of Directors for Legal Lending Limit Violations, revised and reissued June 1, 2011, § 6.2-875 H of the Code of Virginia
BFI-AL-0215, Bank-Owned Life Insurance, revised and reissued June 1, 2011, §§ 6.2-808, 6.2-814 A, 13.1-627 A 14, 13.1-627 A 15, and 38.2-302 A 3 of the Code of Virginia
BFI-AL-0216, Payment of Dividends, issued March 27, 2012, §§ 6.2-869 and 6.2-708 of the Code of Virginia
Savings Institutions
BFI-AL-0201, Application for a Branch Office, revised and reissued June 1, 2011, §§ 6.2-831 and 6.2-1133 of the Code of Virginia
BFI-AL-0203, Loans Secured by Stock of Financial Institutions Holding Companies, revised and reissued June 1, 2011, §§ 6.2-874, 6.2-1186 and 6.2-0187 of the Code of Virginia
BFI-AL-0212, Outside Auditor Access to Virginia Examination Reports, revised and reissued June 1, 2011, §§ 6.2-904 and 6.2-1195 of the Code of Virginia
BFI-AL-0301, Investment in Capital Stock of USL Savings Institutions Insurance Group, Ltd., revised and reissued June 1, 2011, §§ 6.2-1110 and 6.2-1186 A 22 of the Code of Virginia
BFI-AL-0303, Investment by Virginia Savings Institutions in Shares of Open-End Management Investment Companies, revised and reissued June 1, 2011, § 6.2-1186 A 21 of the Code of Virginia
Credit Unions
BFI-AL-0401, Investments of Funds by Credit Unions, revised and reissued February 22, 2017, § 6.2-1376 of the Code of Virginia
BFI-AL-0402, Third Parties that Provide Data Processing Services to Credit Unions, issued February 13, 2018, Chapter 13 (§ 6.2-1300 et seq.) of Title 6.2 of the Code of Virginia
Interest and Usury
BFI-AL-0701, Judgment Rate of Interest, revised and reissued June 1, 2011, § 6.2-302 of the Code of Virginia
BFI-AL-0702, Charges on Subordinate Mortgage Loans by Certain Lenders, revised and reissued June 1, 2011, § 6.2-327 of the Code of Virginia
BFI-AL-0703, Rebate of Unearned Installment Loan Interest by Banks - Rule of 78, revised and reissued June 1, 2011, §§ 6.2-401, 6.2-403, 6.2-423 and 6.2-1409 of the Code of Virginia
Mortgage Lenders and Brokers
BFI-AL-1603, Compensating, or Offering to Compensate, Unlicensed Mortgage Brokers, revised and reissued June 1, 2011, § 6.2-1600 of the Code of Virginia
BFI-AL-1605, Compensation of Unlicensed Mortgage Brokers, revised and reissued June 1, 2011, § 6.2-1625 of the Code of Virginia
BFI-AL-1606, Charging "Assignment Fees" to Borrowers, revised and reissued June 1, 2011, § 6.2-326 of the Code of Virginia
BFI-AL-1607, Fees Charged by Mortgage Brokers, revised and reissued June 1, 2011, § 6.2-1616 B 4 of the Code of Virginia
BFI-AL-1610, Prepayment Penalties in Alternative Mortgage Transactions, revised and reissued June 1, 2011, §§ 6.2-422 and 6.2-423 of the Code of Virginia
BFI-AL-1611, Nontraditional Mortgage Products, revised and reissued June 1, 2011
Short-Term Lenders
BFI-AL-1802, Threatening Criminal Proceedings, revised and reissued July 1, 2021 and June 1, 2011, § 6.2-1816
Publications listed below without a link may be found at: https://www.scc.virginia.gov/pages/Reports-Publications or contact the Bureau of Financial Institutions at telephone (804) 371-9657, FAX (804) 371-9416, or email bfiquestions@scc.virginia.gov.
"Bank Director Responsibilities," revised October 2010
"Annual Report of the Bureau of Financial Institutions - Banks, Credit Unions, Savings Institutions, and Trust Companies," published on an annual basis, https://www.scc.virginia.gov/bfi/annual.aspx
"Annual Report of the Bureau of Financial Institutions - Mortgage Lender and Broker Licensees, and Industrial Loan Associations," published on an annual basis, https://www.scc.virginia.gov/bfi/annual.aspx
"Annual Report of the Bureau of Financial Institutions -Money Transmitters, Credit Counseling Agencies, and Debt Settlement Services Providers" published on an annual basis, https://www.scc.virginia.gov/bfi/annual.aspx
"Annual Report of the Bureau of Financial Institutions - Consumer Finance Licensees, Short-Term Lender Licensees, and Check Cashers published on an annual basis, https://www.scc.virginia.gov/bfi/annual.aspx
"Summary of Operations of the Bureau of Financial Institutions," published annually to provide information regarding the bureau's regulatory activities, https://www.scc.virginia.gov/bfi/sumops.aspx
"Weekly Bulletin," information regarding the status of applications of various entities regulated by the bureau, published weekly, https://scc.virginia.gov/typedfiles/Weekly-Bulletin
Consumer Alerts and Information:
"The Compliance Connection," regulatory news for Virginia mortgage lender, mortgage broker, and mortgage loan originator licensees
Bureau of Financial Institutions Confidentiality Policy" https://scc.virginia.gov/pages/Confidentiality-Policy
Online Payment https://scc.virginia.gov/pages/BFI-On-Line-Payment
The Consumer Services and Complaint Information brochure (contains information about how the Bureau of Financial Institutions may assist consumers, how to file a complaint, an explanation of the complaint process, and some general complaint guidelines) https://www.scc.virginia.gov/pages/ File-Complaint-Consumers
File a Complaint https://scc.virginia.gov/pages/File-a-Financial-Complaint
Notice to Virginia Residents Regarding Virtual Currency https://scc.virginia.gov/pages/Banks-Consumer-Lenders
Bureau of Insurance
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 4:30 p.m. in the office of the State Corporation Commission, Bureau of Insurance, Tyler Building, 6th Floor, 1300 East Main Street, Richmond, VA 23219. The mailing address is P.O. Box 1157, Richmond, VA 23218. For general information call the Bureau of Insurance at telephone (804) 371-9741 or toll free in Virginia at (800) 552-7945.
Questions regarding interpretation or implementation of these documents may be directed to Van Tompkins, Policy Advisor and Administrative Supervisor. Single copies of each document listed may be obtained free of charge by contacting Ms. Tompkins at P.O. Box 1157, Richmond, VA 23218, telephone (804) 371-9694, or FAX (804) 371-9873. Most of these documents are available online at the State Corporation Commission website at https://scc.virginia.gov/pages /Insurance.
Administrative Letters:
Administrative Letter 1977-4, 1977 Insurance Legislation, issued April 15, 1977, https://www.scc.virginia.gov/ getattachment/0f9398b0-a0f0-4b41-beca-a0e733b04b16/ 77-4.pdf
Administrative Letter 1977-5, Readable Insurance Policies - Automobile, Fire, and Homeowners Policies, issued May 9, 1977, §§ 38.2-2107 (formerly § 38.1-367.1) and 38.2-2224 (formerly § 38.1-387.1), https://www.scc.virginia.gov/getat tachment/01aa3dea-65b8-4b09-88f3-53aa0071c97b/77-5.pdf
Administrative Letter 1977-6, 1977 Acts of the General Assembly of Virginia, issued May 9, 1977, §§ 38.2-2201 (formerly § 38.1-380.1), 38.2-2202 (formerly § 38.1-380.2) and 46.2-465 (formerly § 46.1-497.1), https://www.scc. virginia.gov/getattachment/5ed161a8-263e-468f-9cfd-e9b4e643c64b/77-6.pdf
Administrative Letter 1977-7, Assignment of Driving Record Points, issued May 9, 1977, § 38.2-1904 (formerly § 38.1-279.33), https://www.scc.virginia.gov/getattachment/fe399f3f-a28d-49c6-a14f-64a4b52aa4c4/77-7.pdf
Administrative Letter 1977-8, 1977 Acts of the General Assembly of Virginia, issued May 12, 1977, §§ 38.2-2118 (formerly § 38.1-279.49:1), 38.2-2204 (formerly § 38.1-381), 38.1-389.3 (Repealed 1996) and 38.2-2807 (formerly § 38.1-781), https://www.scc.virginia.gov/getattachment/55c6c37c-4007-4e1b-b8dd-bd9c7088b46d/77-8.pdf
Administrative Letter 1977-9, 161 Private Passenger Car Class Plan, issued May 26, 1977, §§ 38.2-1904 (formerly § 38.1-279.33), 38.2-1910 (formerly § 38.1-279.38) and 38.2-2213 (formerly § 38.1-381.6), https://www.scc.virginia.gov/getatta chment/9d485634-69df-44e8-baf3-62e90cb55375/77-9.pdf
Administrative Letter 1977-11, Automobile Rate Classification Statement, issued July 15, 1977, § 38.2-2214 (formerly § 38.1-381.7), https://www.scc.virginia.gov/getatta chment/053543cb-2956-4cd7-aed0-46d7d53e3f27/77-11.pdf
Administrative Letter 1977-14, Assignment of Driving Record Points, issued July 26, 1977, §§ 38.2-1904 (formerly § 38.1-279.33) and 38.2-1928 (formerly § 38.1-279.56), https://www.scc.virginia.gov/getattachment/2f39c876-37d1-4aa7-aee7-0ff8991ee06e/77-14.pdf
Administrative Letter 1978-2, 1978 Acts of the General Assembly of Virginia, issued May 31, 1978, https://www.scc.virginia.gov/getattachment/0b35a466-d62c-4270-b074-9aca58fe8e8f/78-2.pdf
Administrative Letter 1978-5, (1) Amendment of §§ 38.1-348.7 and 38.1-348.8 of the Code of Virginia Relating to Coverages for Mental, Emotional or Nervous Disorders, Alcohol and Drug Dependence; (2) Enactment of § 38.1-348.9 of the Code of Virginia Relating to Optional Obstetrical Services Coverages in Group Insurance Plans and Policies; and (3) Enactment of § 38.1-348.10 of the Code of Virginia to Prohibit Exclusion or Reduction of Benefits under a Group Accident and Sickness Insurance Policy on a Group Prepaid Service Plan Issued Pursuant to Title 32.1 of the Code of Virginia on the Basis of Such Benefits Being Also Payable under an Individual Policy or Contract, issued June 15, 1978, §§ 38.2-3412 (formerly § 38.1-348.7), 38.2-3413 (formerly § 38.1-348.8), 38.2-3414 (formerly § 38.1-348.9) and 38.2-3415 (formerly § 38.1-348.10), https://www.scc.virginia. gov/getattachment/177f0155-29dc-4788-b365-6c9564af73b4 /78-5.pdf
Administrative Letter 1978-7, Policy Form Filings (for Maintenance of Mutual Assessment Fire Insurance Company Policy Form Filings), issued June 8, 1978, https://www.scc.virginia.gov/getattachment/24790ebf-b8c3-4a4f-818e-b191c15f5fe6/78-7.pdf
Administrative Letter 1978-8, The Use and Filing of Policy Forms (for Title Insurance Policies and Interim Binders), issued July 31, 1978, § 38.2-1003 (formerly § 38.1-76), https://www.scc.virginia.gov/getattachment/55e94892-4643-4269-be90-5b1d3282427e/78-8.pdf
Administrative Letter 1978-10, Notice of Refusal to Renew, issued September 12, 1978, § 38.2-2212 (formerly § 38.1-381.5), https://www.scc.virginia.gov/getattachment/a14d6849-7449-4ec6-af33-b322e9060759/78-10.pdf
Administrative Letter 1978-12, ISO Copyright on Standard Forms, issued October 11, 1978, https://www.scc. virginia.gov/getattachment/11e0e917-4079-4ace-826f-7f4b0 6ea0c24/78-12.pdf
Administrative Letter 1978-13, Street Address of Branch Offices, issued October 25, 1978, https://www.scc. virginia.gov/getattachment/180eebd5-4924-4c3b-9989-64c9 1cef6e53/78-13.pdf
Administrative Letter 1979-9, Charges for Motor Vehicle Accident and Conviction Reports, issued March 19, 1979, §§ 38.2-310 (formerly § 38.1-337) and 38.2-1904 (formerly § 38.1-279.33), https://www.scc.virginia.gov/getattachment /9bce8ef5-082c-48a3-aa50-2a7614b0ec72/79-9.pdf
Administrative Letter 1979-12, 1979 Acts of the General Assembly of Virginia, issued April 13, 1979, https://www.scc.virginia.gov/getattachment/c0a93523-2806-46d5-9df8-b7350864b268/79-12.pdf
Administrative Letter 1979-14, 1979 Legislation Pertaining to Life Insurance and Accident and Sickness Insurance, issued May 10, 1979, §§ 38.2-508.3 (formerly § 38.1-52 (7) (c)), 38.2-3407 (formerly § 38.1-347.2), 38.2-3408 (formerly § 38.1-347.1), 38.2-3412 (formerly § 38.1-348-7) and 38.2-3541 (formerly § 38.1-348-11), https://www.scc.virginia.gov/ getattachment/ef6c67cb-2233-4542-a616-5a47e7f6e8b2/79-14.pdf
Administrative Letter 1979-15, 1979 Legislation Pertaining to Fire Insurance, Homeowners Insurance and Motor Vehicle Insurance, issued May 18, 1979, §§ 38.2-2105 (formerly § 38.1-366), 38.2-2206 (formerly § 38.1-381), 38.2-2214 (formerly § 38.1-381.7), 8.01-66, 8.01-66.1 and 46.2-372 (formerly § 46.1-400), https://www.scc.virginia.gov/getattach ment/61998893-528b-4c7e-b517-8f26559c938a/79-15.pdf
Administrative Letter 1979-17, Single Interest Coverage, issued June 4, 1979, https://www.scc.virginia.gov/getattach ment/eac663a7-3f2f-4dcc-8600-adf1881cce41/79-17.pdf
Administrative Letter 1979-20, Adoption of Actuarial Guidelines by the Bureau of Insurance (for All Foreign Life Insurance Companies Licensed in Virginia), issued August 14, 1979, §§ 38.2-3130 through 38.2-3142 (formerly § 38.1-456(6)), https://www.scc.virginia.gov/getattachment/791925 d5-e3be-45b6-8402-8113d27133e5/79-20.pdf
Administrative Letter 1979-21, Adoption of Actuarial Guidelines for Domestic Life Insurance Companies by the Bureau of Insurance (for All Domestic Life Insurance Companies Licensed in Virginia), issued August 14, 1979, §§ 38.2-3130 through 38.2-3142 (formerly § 38.1-456(6)), https://www.scc.virginia.gov/getattachment/f71b8564-eb90-496d-8e41-6636a901cbe4/79-21.pdf
Administrative Letter 1979-22, The Arson Reporting Immunity Act, issued August 30, 1979, https://www.scc.virginia.gov/getattachment/7e39c527-f2e3-4d3d-b1c3-21356cb358bb/79-22.pdf
Administrative Letter 1979-23, Readability of All Insurance (Property and Casualty) Policies in Virginia, issued September 27, 1979, https://www.scc.virginia.gov/getattachment /c61baf94-24e2-4221-9ed9-4ab4bce6c40f/79-23.pdf
Administrative Letter 1979-24, Readability of All Insurance (Life and Health) Policies in Virginia, issued September 27, 1979, https://www.scc.virginia.gov/getattachment/05408af1-8223-4b92-ae56-80a00123657f/79-24.pdf
Administrative Letter 1979-25, Single Interest, issued October 2, 1979, https://www.scc.virginia.gov/getattachment/5e38 acd1-a7f5-4c7e-9521-29b127457dfb/79-25.pdf
Administrative Letter 1980-1, Adoption of 14VAC5-320 (formerly Insurance Regulation No. 15): "Rules Governing Reserve Standards for Accident and Sickness Insurance Policies," issued January 18, 1980, 14VAC5-320 (formerly Insurance Regulation No. 15), https://www.scc.virginia.gov/ getattachment/9737857d-8772-4edb-a869-2c35660f9cf5/80-1.pdf
Administrative Letter 1980-5, 1980 Legislation by the General Assembly of Virginia, issued May 9, 1980, https://www.scc.virginia.gov/getattachment/cc71b4ef-a968-4571-966a-f841bd48a331/80-5.pdf
Administrative Letter 1980-6, Homeowners Insurance (Filing Rate Adjustments for Having Smoke Detectors), issued May 13, 1980, https://www.scc.virginia.gov/getattachment/fc103 f6f-75a5-4065-93e2-4ddf0c36dec4/80-6.pdf
Administrative Letter 1980-8, Insurance Regulation No. 13, issued June 16, 1980 (replaced Administrative Letter 1980-4), https://www.scc.virginia.gov/getattachment/38e02e70-d65c-40e1-9d8f-28d847fc934b/80-8.pdf
Administrative Letter 1980-12, Assignment of Points - Safe Driver Insurance Plan, issued November 10, 1980, §§ 38.2-1904 (formerly § 38.1-279.33) and 38.2-2212 (formerly § 38.1-381.5), https://www.scc.virginia.gov/getattachment /e0340f0b-0fa4-4c1f-861c-9a205954dc49/80-12.pdf
Administrative Letter 1980-13, Deductibles and Coinsurance Options Required - Accident and Sickness Insurance and Prepaid Hospital, Medical, Surgical, Dental or Optometric Service Plans (Virginia Senate Bill 184-1980), issued November 17, 1980, § 38.2-3417 (formerly § 38.1-348.12), https://www.scc.virginia.gov/getattachment/32e19327-3ad8-4490-8594-9b5c282a3c02/80-13.pdf
Administrative Letter 1981-2, Deductible and Coinsurance Options, issued March 23, 1981, Repeals § 38.1-348.12 and Enacts § 38.2-3417 (formerly § 38.1-348.12:1), https://www.scc.virginia.gov/getattachment/50149bc8-4529-4b70-b16f-49b9ef19873a/81-2.pdf
Administrative Letter 1981-3, 1981 Legislation by the General Assembly of Virginia (Pertaining to All Insurance Companies, Fraternal Benefit Societies and Prepaid Health Care Plans Licensed in Virginia), issued May 1, 1981, https://www.scc.virginia.gov/getattachment/fafabd07-1940-437c-b311-22c88a8bce2f/81-3.pdf
Administrative Letter 1981-5, 1981 Legislation - Effective July 1, 1981 (House Bill 1024, Pertaining to the Regulation of Insurance Premium Finance Companies) issued June 5, 1981, §§ 38.2-4700 et seq. (formerly §§ 38.1-735 through 38.1-745), https://www.scc.virginia.gov/getattachment/e2484ed4-3646-456f-918e-ba7635386a35/81-5.pdf
Administrative Letter 1981-6, 1981 Legislation - Effective July 1, 1981 (Reimbursement to Members for Expense Incurred for Emergency Road Service or Towing Service), issued June 5, 1981, § 13.1-400.1, https://www.scc.virginia.gov/getattachment/b0db2397-2763-4dc8-bc6e-f5676cb494a7/81-6.pdf
Administrative Letter 1981-9, Mortgage Guaranty Insurance Policies, issued August 19, 1981, https://www.scc. virginia.gov/getattachment/5346f5cc-6551-4698-9538-738 37e1c6e6a/81-9.pdf
Administrative Letter 1981-10, Risk Sharing Arrangements (replacement for Administrative Letter 1980-7), issued August 13, 1981, § 38.2-1314 (formerly § 38.1-173), https://www.scc.virginia.gov/getattachment/6905b12f-a276-48f4-81cf-7337eab1f6bd/81-10.pdf
Administrative Letter 1981-12, Mortgage Guaranty Insurance on Variable Rate Mortgages (clarification of Administrative Letter 1981-9), issued September 11, 1981, https://www.scc.virginia.gov/getattachment/bc11b8af-88d1-4b82-9227-a410c04a3809/81-12.pdf
Administrative Letter 1981-14, Mortgage Guaranty Insurance on Variable Rate Mortgages Allowing Negative Amortization, issued September 30, 1981, https://www.scc.virginia.gov/ getattachment/73c1b632-5b80-459c-a57b-2161868fb4f2/81-14.pdf
Administrative Letter 1981-17, 1981 Legislation by the General Assembly of Virginia, issued November 19, 1981, https://www.scc.virginia.gov/getattachment/cfb19633-b7db-48b1-82be-d21145f84a9b/81-17.pdf
Administrative Letter 1982-2, Credit Life and Health Insurance, issued January 19, 1982, § 38.2-3729 (formerly § 38.1-482.8), https://www.scc.virginia.gov/getattachment /25da6c5e-30b1-4e21-88d8-ba2e55664a7d/82-2.pdf
Administrative Letter 1982-3, 14VAC5-340 (formerly Insurance Regulation No. 17) and the Commissioner's Order Entered May 19, 1981 in Case No. INS800067 - Minimum Standards for Coverage Content of Fire and Homeowner Insurance Policies, issued February 19, 1982, 14VAC5-340 (formerly Insurance Regulation No. 17), https://www.scc.virginia.gov/getattachment/a0661627-a827-4134-bebb-6ffd80da81c9/82-3.pdf
Administrative Letter 1982-5, 1982 Legislation by the General Assembly of Virginia, issued April 30, 1982, https://www.scc.virginia.gov/getattachment/e554e87d-ed98-4373-9898-79908fd4e2b6/82-5.pdf
Administrative Letter 1982-6, Changes in the Insurance Code of Virginia Regarding Credit Life Insurance and Credit Accident and Sickness Insurance, issued May 6, 1982, https://www.scc.virginia.gov/getattachment/1779ffb9-2054-4569-bc49-468668bfdd1c/82-6.pdf
Administrative Letter 1982-10, Motor Vehicle Service Contracts, issued May 20, 1982, §§ 38.2-124 and 38.2-125 (formerly § 38.1-21), https://www.scc.virginia.gov/getattach ment/1711f15f-67ec-40cf-8db6-cfacec023d51/82-10.pdf
Administrative Letter 1982-13, Competitive Pricing Rating Law Chapter 226 (H213), 1982 Acts of Assembly Rate Standards - Motor Vehicle Insurance, issued May 28, 1982, § 38.2-1904 (formerly § 38.1-279.33), https://www.scc. virginia.gov/getattachment/9809d9f1-f99d-4447-8d83-688b d1f9cc19/82-13.pdf
Administrative Letter 1982-16, Vehicle Service Contract Reimbursement Policies - Contractual Liability Insurance, issued December 21, 1982, https://www.scc.virginia.gov/ getattachment/c7cebdfe-5c55-4aad-91e3-b6b65ca4edef/82-16.pdf
Administrative Letter 1982-17, Compilation of Experience §§ 38.1-261 and 38.1-279.46, issued December 21, 1982, §§ 38.2-2012 (formerly § 38.1-261) and 38.2-1919 (formerly § 38.1-279.46), https://www.scc.virginia.gov/getattachment /9b8ef6aa-05e6-4a9c-8389-85d86385f767/82-17.pdf
Administrative Letter 1983-1, 14VAC5-110 (formerly Insurance Regulation No. 18), 14VAC5-140 (formerly Insurance Regulation No. 19), (formerly Insurance Regulation No. 20, repealed), 14VAC5-120 (formerly Insurance Regulation No. 21), and 14VAC5-130 (formerly Insurance Regulation No. 22), issued March 31, 1983, 14VAC5-110 (formerly Insurance Regulation No. 18), 14VAC5-140 (formerly Insurance Regulation No. 19), 14VAC5-120 (formerly Insurance Regulation No. 21) and 14VAC5-130 (formerly Insurance Regulation No. 22), https://www.scc. virginia.gov/getattachment/b19aa820-b8ea-4bad-af33-ab6d1 e54b1f3/83-1.pdf
Administrative Letter 1983-2, Bracketed by Duration Credit Accident and Sickness Rates, issued March 31, 1983, § 38.2-3725 (formerly § 38.1-482.7:1 D), https://www.scc.virginia. gov/getattachment/7f7dd470-8111-4921-a7a7-27404630efb3/83-2.pdf
Administrative Letter 1983-3, 1983 Legislation by the General Assembly of Virginia, issued April 8, 1983, https://www.scc.virginia.gov/getattachment/3f69e559-b416-4995-a979-136fee4c6e24/83-3.pdf
Administrative Letter 1983-7, Property and Casualty Rule, Rate and Form Filings: Life, Accident and Sickness and All Other Filings Required by § 38.1-342.1 of the Code of Virginia, issued October 19, 1983, § 38.2-316 (formerly § 38.1-342.1), https://www.scc.virginia.gov/getattachment/
718d0a69-f885-47be-bb33-22690c59f4fd/83-7.pdf
Administrative Letter 1983-12, Manual Rules Which Waive Premium Refunds or Charges, issued December 7, 1983, https://www.scc.virginia.gov/getattachment/87457e68-9ae2-482c-b692-380877ed5eb4/83-12.pdf
Administrative Letter 1984-1, 1984 Legislation by the General Assembly of Virginia, issued April 27, 1984, https://www.scc.virginia.gov/getattachment/c7205925-8f63-4095-9aff-314392feaf2c/84-1.pdf
Administrative Letter 1984-3, Form Approval Requirements as provided by § 38.1-342.1 of the Code of Virginia, issued June 18, 1984, § 38.2-316 (formerly § 38.1-342.1), https://www.scc.virginia.gov/getattachment/0e34b488-3694-4243-9168-a4cff08e8b5e/84-3.pdf
Administrative Letter 1984-4, Insurance in Connection with Variable Rate Loans, issued June 20, 1984 (replaced Administrative Letter 1983-11), https://www.scc.virginia.gov/ getattachment/27698ad7-cf9d-4134-b227-5b40567abfc8/84-4.pdf
Administrative Letter 1984-5, Virginia Insurance Rating Laws (For All Companies Licensed to Write Property and Casualty Insurance in Virginia), issued June 25, 1984, § 38.2-1831 (formerly § 38.1-327.43), https://www.scc.virginia.gov/getat tachment/97c5b9af-4101-4d7f-8b99-8c03bf6e6214/84-5.pdf
Administrative Letter 1984-6, Hospital Billing Procedures Commencing October 1, 1984, issued September 18, 1984, https://www.scc.virginia.gov/getattachment/0eba331e-e135-425a-ac9f-cce25a322a71/84-6.pdf
Administrative Letter 1985-2, Safe Driver Insurance Plans § 38.1-279.33(c) of the Code of Virginia, issued January 31, 1985, § 38.2-1904 (formerly § 38.1-279.33 (c)), https://www. scc.virginia.gov/getattachment/f7aa7a1f-35ed-4d2c-a34e-644ee436e9ac/85-2.pdf
Administrative Letter 1985-4, Misstatement of Age or Sex Adjustments in Universal Life Insurance Policies, issued February 21, 1985, https://www.scc.virginia.gov/getatta chment/5753771b-1710-4bf6-83ea-0ec6345bff89/85-4.pdf
Administrative Letter 1985-6, Copayment Requirements, issued March 1, 1985, § 38.2-4300 (formerly § 38.1-863), https://www.scc.virginia.gov/getattachment/d6a4938a-90d8-41b2-96d7-eb834751792e/85-6.pdf
Administrative Letter 1985-9, Legislation Enacted by the 1985 Session of the General Assembly of Virginia, issued April 23, 1985, https://www.scc.virginia.gov/getattachment/ca0ca82d-b41b-41f1-b838-366f30823e6b/85-9.pdf
Administrative Letter 1985-11, "Refer to Company" Designations, issued May 30, 1985, § 38.2-1906 (formerly § 38.1-279.34), https://www.scc.virginia.gov/getattach ment/071ae1a6-eb3a-4e8b-8b65-76c5189a7f43/85-11.pdf
Administrative Letter 1986-5, Prohibition against Insuring Lives or Persons of Residents of States in Which Insurer Is Not Licensed, issued April 30, 1986, § 38.2-3102 (formerly § 38.1-433), https://www.scc.virginia.gov/getattachment /10601eb6-fb5f-4a09-97c4-32df9f03ad7f/86-5.pdf
Administrative Letter 1986-6, Legislation Enacted by the 1986 Session of the General Assembly of Virginia, issued May 11, 1986, https://www.scc.virginia.gov/getattachment/df71d3b7-98a0-4797-bca5-90c47e37dfa8/86-6.pdf
Administrative Letter 1986-12, Guidelines for Approval of Copayment Requirements, issued June 20, 1986, §§ 38.2-4300 and 38.2-4302, https://www.scc.virginia.gov/getattachment /715cb7cf-7b6f-4ca5-ae1e-d4b048d5b6a3/86-12.pdf
Administrative Letter 1986-13, Requirements for Coverage for Mental Illness and Substance Abuse, issued June 26, 1986, §§ 38.2-3412, 38.2-3413 and 38.2-4300, https://www.scc. virginia.gov/getattachment/2110564d-09ef-4239-99d4-8b61aced2bae/86-13.pdf
Administrative Letter 1986-14, Senate Bill 250, Recodification of the Insurance Code - Title 38.2, issued July 1, 1986, https://www.scc.virginia.gov/getattachment/a7ae7 819-e480-4b70-9dd7-ce9db97903a9/86-14.pdf
Administrative Letter 1986-16, Administrative Order No. 9177 - Mobile Home Owners Policy - MH(C), Virginia Amendatory Endorsement - MH(C)-1, issued July 1, 1986, https://www.scc.virginia.gov/getattachment/d6ec9c74-8c0b-4c74-95d0-5f315c5bf8cb/86-16.pdf
Administrative Letter 1986-22, 1980 Smoker and Nonsmoker Mortality Tables for Use in Determining Minimum Reserve Liabilities and Nonforfeiture Benefits, issued December 18, 1986, §§ 38.2-3130.1 and 38.2-316, https://www.scc.virginia. gov/getattachment/e2b6cd89-257a-4a02-bcaf-222c5866651 1/86-22.pdf
Administrative Letter 1987-2, § 55-210.4:01 of the Code of Virginia - Unclaimed Property - Change of Beneficiary Forms, issued March 3, 1987, § 55-210.4:01, https://www.scc. virginia.gov/getattachment/56813510-7cc1-4021-bc81-ee8c 2e7391c1/87-2.pdf
Administrative Letter 1987-3, Chapter 12 of Title 37.1 of the Code of Virginia - Disclosure of Patient Information to Third Party Payors by Professionals, issued March 9, 1987, §§ 37.1-225 et seq. and 38.2-600 et seq., https://www.scc. virginia.gov/getattachment/7f46ea78-dbe6-4f37-a728-fd5f01 68a503/87-3.pdf
Administrative Letter 1987-4, Appointment of the Clerk of the Commission as Agent for Service of Process, issued March 13, 1987, § 38.2-1216, https://www.scc.virginia.gov/getattach ment/93c32f75-a38b-47c8-be12-d9a994157a2b/87-4.pdf
Administrative Letter 1987-7, Legislation Enacted by the 1987 Session of the General Assembly of Virginia, issued April 30, 1987, https://www.scc.virginia.gov/getattachment/ed55be4f-ddb3-443a-9fcf-ba140bd293a2/87-7.pdf
Administrative Letter 1987-9, Report of Acts Deemed Larceny, issued May 22, 1987, §§ 38.2-1810 and 18.2-111, https://www.scc.virginia.gov/getattachment/b7ec20ca-a0dc-454a-9a43-34e79783819c/87-9.pdf
Administrative Letter 1988-6, Legislation Enacted by the 1988 Session of the General Assembly of Virginia, issued May 25, 1988, https://www.scc.virginia.gov/getattachment/9d99c1c0-1afd-4946-8332-f5c33c5d4686/88-6.pdf
Administrative Letter 1988-11, Administrative Letter 1988-10 (rescinds the application of Administrative Letter 1988-10), issued June 30, 1988, § 38.2-305, https://www.scc.virginia. gov/getattachment/7649dd83-a9d7-4326-90e8-2d91f8687 128/88-11.pdf
Administrative Letter 1988-12, Withdrawal of Administrative Letter 1987-8, issued August 9, 1988, §§ 38.2-136 and 38.2-513, https://www.scc.virginia.gov/getattachment/1603b574-302f-4c44-83bf-f70866a7e669/88-12.pdf
Administrative Letter 1988-13, Copayments for Inpatient Mental and Nervous Disorders, issued August 4, 1988, https://www.scc.virginia.gov/getattachment/e15144d5-b709-4f9e-929a-0a9f499a55dd/88-13.pdf
Administrative Letter 1989-9, Approval of Living Benefit Provisions Attached to or Included in Life Insurance Policies, issued May 25, 1989, §§ 38.2-102 and 38.2-3503, https://www.scc.virginia.gov/getattachment/87881122-d44e-4408-ab10-a971881926d6/89-9.pdf
Administrative Letter 1989-12, Long-Term Care Insurance Consumer's Guide, issued October 27, 1989, § 38.2-5207, https://www.scc.virginia.gov/getattachment/d344bb50-b798-4a0c-95d2-b4176672469d/89-12.pdf
Administrative Letter 1989-14, Accelerated Approval Procedure for Medicare Supplement Forms and Rates Filings, issued December 21, 1989, https://www.scc.virginia.gov/ getattachment/3cecfda2-68cd-4f22-ac27-d400d63ec75b/89-14.pdf
Administrative Letter 1990-7, Legislation Enacted by the 1990 Session of the General Assembly of Virginia, issued June 15, 1990, https://www.scc.virginia.gov/getattachment/53c96459-0bd7-4a7b-9158-69037b99a593/90-7.pdf
Administrative Letter 1990-9, Point Assignment under a Safe Driver Insurance Plan, issued July 13, 1990, § 38.2-1905, https://www.scc.virginia.gov/getattachment/e27c6185-f316-46ba-80f1-6e4af4793d0b/90-9.pdf
Administrative Letter 1990-12, Senate Bill 131 - Coverage for Child Health Supervision Services, issued September 11, 1990, § 38.2-3411.1, https://www.scc.virginia.gov/getattach ment/cc91e214-5d76-4051-b3d2-844213bc8e46/90-12.pdf
Administrative Letter 1990-14, Clarification of Virginia Insurance Code Section 38.2-4904 - Annual Disclosure Statements, issued August 17, 1990, § 38.2-4904, https://www.scc.virginia.gov/getattachment/26edca27-404e-4e42-a85e-064356e05dda/90-14.pdf
Administrative Letter 1990-15, Allocation of Group Premiums for Multijurisdictional Health Maintenance Organizations, issued October 1, 1990, § 38.2-400, https://www.scc.virginia.gov/getattachment/6191105c-595d-44b8-9727-489831ebfc87/90-15.pdf
Administrative Letter 1990-18, Underwriting Military Personnel, issued October 10, 1990, https://www.scc.virginia.gov/getattachment/298953d9-ee14-4edd-88f4-173b042d2f1f/90-18.pdf
Administrative Letter 1990-22, Proposed Rules Governing Private Review Agents, issued November 13, 1990, § 38.2-5300, https://www.scc.virginia.gov/getattachment/16000c71-693c-43f4-89f7-57da1bbb85c8/90-22.pdf
Administrative Letter 1990-23, Long-Term Care Insurance Consumer's Guide, issued December 7, 1990, § 38.2-5207, https://www.scc.virginia.gov/getattachment/bb09e105-8526-4aac-9c0f-f16a0c59ba33/90-23.pdf
Administrative Letter 1991-3, Premiums Charged for Credit Accident and Sickness Insurance, issued January 15, 1991, § 38.2-3710, https://www.scc.virginia.gov/getattachment/a7b 902ef-1deb-4c6e-a01d-f646b5c2bd15/91-3.pdf
Administrative Letter 1991-5, Effective Date of New § 38.2-508.1 of the Code of Virginia, issued April 19, 1991, § 38.2-508.1, https://www.scc.virginia.gov/getattachment/587b87 64-1f90-497c-9475-ec31f27ae182/91-5.pdf
Administrative Letter 1991-7, Contingency Reserve Funding Level Required by the Rules Governing Group Self-Insurers of Liability under the Virginia Workers' Compensation Act, 14VAC5-370, (formerly Insurance Regulation No. 16), issued April 23, 1991, 14VAC5-370 (formerly Insurance Regulation No. 16), https://www.scc.virginia.gov/getattachment/1502 cf5f-b8c7-48dd-8d8b-b3a9ddcf1438/91-7.pdf
Administrative Letter 1991-8, Rules Governing Minimum Standards for Medicare Supplement Policies - 14VAC5-170 (formerly Insurance Regulation No. 35), Effective December 1, 1990, issued June 10, 1991, 14VAC5-170 (formerly Insurance Regulation No. 35), https://www.scc.virginia.gov/ getattachment/9ccf21a7-6c7c-40fd-9896-8141cd4599a0/91-8.pdf
Administrative Letter 1991-11, Legislation Enacted by the 1991 Session of the General Assembly of Virginia, issued June 17, 1991, https://www.scc.virginia.gov/getattachment /80028ddc-d381-448e-80e0-239d04bff4e9/91-11.pdf
Administrative Letter 1991-12, Unfair Trade Practices Concerning Automobile Glass Claims, issued October 31, 1991, § 38.2-510, https://www.scc.virginia.gov/getattachment /918c031c-aaf2-4bd3-8d41-ebc01fa541a1/91-12.pdf
Administrative Letter 1991-13, Preneed Funeral Contracts Funded by Life Insurance or Annuities, issued November 21, 1991, § 54.1-2820, https://www.scc.virginia.gov/getattach ment/c0049ea6-c71f-401f-836f-17382a8453c7/91-13.pdf
Administrative Letter 1992-5, 14VAC5-190 (formerly Insurance Regulation No. 38): Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers, issued February 12, 1992, §§ 38.2-218, 38.2-3419.1 and 14VAC5-190 (formerly Insurance Regulation No. 38), https://www.scc.virginia.gov/getattach ment/0a59ae07-ee8d-46cc-9552-99a1427fbf4d/92-5.pdf
Administrative Letter 1992-9, Credit Accident and Sickness Insurance Rates, issued April 21, 1992, §§ 38.2-1301 and 38.2-3727, https://www.scc.virginia.gov/getattachment/380a 89d9-d5ce-40d3-bbbc-211cc25a85bb/92-9.pdf
Administrative Letter 1992-11, Withdrawal of Administrative Letter 1992-7, issued May 15, 1992, https://www.scc. virginia.gov/getattachment/821ad82e-2c3e-483b-9ebf-08320 7b23a88/92-11.pdf
Administrative Letter 1992-12, Legislation Enacted by the 1992 Session of the General Assembly of Virginia, issued July 16, 1992, https://www.scc.virginia.gov/getattachment/ b88e6ece-204c-4aca-b878-2f66b18ee4f9/92-12.pdf
Administrative Letter 1992-13, Mammogram Benefits in Medicare Supplement Policies, issued August 5, 1992, § 38.2-3418.1, https://www.scc.virginia.gov/getattachment/bba5d1a e-8e0e-48bf-b9af-3060e9ca15cb/92-13.pdf
Administrative Letter 1992-18, New Chapter 37.1 of Title 38.2, Code of Virginia, issued August 31, 1992, §§ 38.2-3725, 38.2-3726, 38.2-3727 and 38.2-3730, https://www.scc. virginia.gov/getattachment/edc93765-e8c0-4ba2-ac4b-6cdb2 773f3c2/92-18.pdf
Administrative Letter 1992-20, House Bill 660 - Effective July 1, 1992 - Modified Guaranteed Life Insurance and Modified Guaranteed Annuities, issued October 15, 1992, §§ 38.2-316 and 38.2-3113.1, https://www.scc.virginia.gov/getattach ment/34e9d562-c569-4503-b4d6-89dfd970f31b/92-20.pdf
Administrative Letter 1992-22, Compliance with Virginia Code § 38.2-4311, issued October 30, 1992, § 38.2-4311, https://www.scc.virginia.gov/getattachment/09f5b045-2d8f-4fea-bcbf-9c1adfd600c9/92-22.pdf
Administrative Letter 1992-23, New Chapter 37.1 of Title 38.2, Code of Virginia issued November 25, 1992, § 38.2-3725, https://www.scc.virginia.gov/getattachment/44894c7b-171d-4df6-9918-0a4d11a3a9ac/92-23.pdf
Administrative Letter 1992-25, Assignment of Points under Safe Driver Insurance Plans, issued December 15, 1992, §§ 38.2-602, 38.2-608, 38.2-609, 38.2-610 and 38.2-1905, https://www.scc.virginia.gov/getattachment/79fcbc01-1857-4a5b-8715-93f463279176/92-25.pdf
Administrative Letter 1992-26, Administrative Letter 1992-20 - Modified Guaranteed Life Insurance and Modified Guaranteed Annuities, issued December 11, 1992, §§ 38.2-1443.1 and 38.2-3113.1, https://www.scc.virginia.gov/getatta chment/e7664e4f-ed1d-40ab-a520-ee95ea44153a/92-26.pdf
Administrative Letter 1993-3, 14VAC5-190 (formerly Insurance Regulation No. 38): Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers, issued February 10, 1993, 14VAC5-190 (formerly Insurance Regulation No. 38), https://www.scc.virginia.gov/getattachment/533425ae-805e-4e6d-802d-d5e8fecea079/93-3.pdf
Administrative Letter 1993-6, Installment Payment Plans, issued May 3, 1993, https://www.scc.virginia.gov/getattach ment/e4e1c9c5-0a01-45d1-a514-2d8c428de6bf/93-6.pdf
Administrative Letter 1993-10, Use of Final Rates Filed by Rate Service Organizations for Property and Casualty Lines of Insurance Other Than Workers' Compensation, issued April 29, 1993, § 38.2-1908, https://www.scc.virginia.gov/getattach ment/e297888e-eec8-4638-8b88-0c34dcddcbc4/93-10.pdf
Administrative Letter 1993-12, Long-Term Care Insurance Reporting Requirements, issued May 3, 1993, https://www.scc.virginia.gov/getattachment/14139436-43e9-47d4-8217-61c7707ab5c6/93-12.pdf
Administrative Letter 1993-13, Legislation Enacted by the 1993 Session of the Virginia General Assembly, issued June 3, 1993, https://www.scc.virginia.gov/getattachment/7954d1 d1-25a7-420c-b8af-83536d3a9b1a/93-13.pdf
Administrative Letter 1993-15, Distribution of Information on Insureds in the Workers' Compensation Insurance Plan, issued October 4, 1993, § 65.2-823, https://www.scc.virginia.gov/ getattachment/50161f19-9fdf-4059-aa08-f8bf856cf4a4/93-15.pdf
Administrative Letter 1993-19, 14VAC5-320 (formerly Insurance Regulation No. 15) (Revised) - Rules Establishing Minimum Reserve Standards for Individual and Group Accident and Sickness Insurance Contracts, issued November 5, 1993, 14VAC5-320 (formerly Insurance Regulation No. 15), https://www.scc.virginia.gov/getattachment/bd08d363-dddf-4e8b-bd9f-532adc4a1c3e/93-19.pdf
Administrative Letter 1994-3, Medicare Supplement Insurance Premiums Comparison Lists, issued January 11, 1994, https://www.scc.virginia.gov/getattachment/8b9cfc16-af9e-4512-8442-db6a62d8d269/94-3.pdf
Administrative Letter 1994-4, 14VAC5-190 (formerly Insurance Regulation No. 38): Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers, issued January 20, 1994, §§ 38.2-218, 38.2-3408, 38.2-3418.1, 38.2-3419.1 and 14VAC5-190 (formerly Insurance Regulation No. 38), https://www.scc. virginia.gov/getattachment/1594fd63-2f4b-4caa-aad9-8957ae498b80/94-4.pdf
Administrative Letter 1994-5, Legislation Enacted by the 1994 Virginia General Assembly, issued July 5, 1994, https://www.scc.virginia.gov/getattachment/3768dc70-9f73-413c-9615-3e2214f6ee9a/94-5.pdf
Administrative Letter 1994-8, Freedom of Choice Requirements - Pharmacies and Ancillary Service Providers, issued October 17, 1994, §§ 38.2-316, 38.2-3407.7, 38.2-3407.8, 38.2-4209.1, 38.2-4209.2, 38.2-4312.1, and 38.2-4312.2, https://www.scc.virginia.gov/getattachment/4c279f 9a-79f9-4b19-a5aa-6e364fd666df/94-8.pdf
Administrative Letter 1994-9, I. Filing of Experience Reports and Adjustment of Prima Facie Rates II. Filing of Premium Rates and Refund Formulas, issued November 7, 1994, §§ 38.2-3725, 38.2-3728, 38.2-3729 and 38.2-3730, https://www.scc.virginia.gov/getattachment/597fab61-250b-45ef-ad6a-d378aac678eb/94-9.pdf
Administrative Letter 1995-3, Rules Governing the Reporting of Cost and Utilization Data Related to Mandated Benefits and Mandated Providers, issued January 10, 1995, §§ 38.2-218, 38.2-3408 through 38.2-3418.1, 38.2-3419.1 and 14VAC5-190 (formerly Insurance Regulation No. 38), https://www.scc.virginia.gov/getattachment/14a61ac6-2450-47fe-a5da-33495980d00a/95-3.pdf
Administrative Letter 1995-5, 14VAC5-190 (formerly Insurance Regulation No. 38) - Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - Coverage for Treatment of Breast Cancer by Dose Intensive Chemotherapy or Autologous Bone Marrow Transplants or Stem Cell Transplant, § 38.2-3418.1:1 of the Code of Virginia, issued June 20, 1995, §§ 38.2-3418.1:1 and 38.2-3419.1 and 14VAC5-190 (formerly Insurance Regulation No. 38), https://www.scc.virginia. gov/getattachment/ae616363-76f4-478e-a093-f5960727 5349/95-5.pdf
Administrative Letter 1995-06 Legislation Enacted by the 1995 General Assembly, issued May 19, 1995, https://www.scc.virginia.gov/getattachment/ced18421-d213-41c2-9aa1-31694ea4d407/95-6.pdf
Administrative Letter 1995-7, Standard and Essential Benefit Plans - Small Employer Market, issued March 24, 1995, § 38.2-3431, https://www.scc.virginia.gov/getattachment/ b194a861-2298-493d-8579-b7e9327deb0a/95-7.pdf
Administrative Letter 1995-8, Closing Protection Letters, issued September 4, 1995, §§ 38.2-123, 38.2-135, 38.2-4606 and 38.2-4615, https://www.scc.virginia.gov/getattachment/ 01da4772-6684-4e99-84c9-8b3a553937cd/95-8.pdf
Administrative Letter 1995-9, Registration - Small Employer Market, issued July 12, 1995, https://www.scc.virginia.gov/ getattachment/15b2f257-6591-44f7-9318-208eec9bb285/95-9.pdf
Administrative Letter 1995-10, Capitated Administrative Services Only (ASO) Agreements Are Insurance and May Subject Both the Provider and Administrator to the Provisions of Title 38.2 of the Code of Virginia, issued September 11, 1995, https://www.scc.virginia.gov/getattachment/9ddc9d40-97a3-475c-95e4-ba5660c4b653/95-10.pdf
Administrative Letter 1995-11, Synthetic Guaranteed Investment Contracts, issued November 9, 1995, https://www.scc.virginia.gov/getattachment/2100f9eb-5439-4dd5-b88d-a1ea0a70cc44/95-11.pdf
Administrative Letter 1995-12, Participation in the Primary Small Employer Market for Health Insurance in Virginia, issued November 16, 1995, § 38.2-3431, https://www.scc.virginia.gov/getattachment/fc153243-2c99-4b08-8754-14c0fac8a487/95-12.pdf
Administrative Letter 1996-3, 14VAC5-190 (formerly Insurance Regulation No. 38) - Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 1995 Reporting Period, issued January 26, 1996, §§ 38.2-218, 38.2-3408 through 38.2-3418.1:1, 38.2-3419.1 and 38.2-4221, https://www.scc. virginia.gov/getattachment/a7e54dd1-4899-4856-8a2c-0ac5a d82e009/96-3.pdf
Administrative Letter 1996-4, Reporting Requirements for Carriers Participating in the Primary Small Employer Market, issued March 11, 1996, https://www.scc.virginia.gov/ getattachment/d8e4f0f6-c7d1-4ddf-879f-326dfbfa116b/96-4.pdf
Administrative Letter 1996-6, Legislation Enacted by the 1996 Virginia General Assembly, issued June 14, 1996, https://www.scc.virginia.gov/getattachment/90df067c-efc1-48f3-9055-de0890532d13/96-6.pdf
Administrative Letter 1996-10, Termination of Policies Covering Churches and Other Places of Worship, issued June 21, 1996, https://www.scc.virginia.gov/getattachment/a07fa 9ca-128b-4d2b-a78c-23b6df8a6ca9/96-10.pdf
Administrative Letter 1996-11, 14VAC5-180 (formerly Insurance Regulation No. 34) - Rules Governing Underwriting Practices and Coverage Limitations and Exclusions for Acquired Immunodeficiency Syndrome (AIDS), issued July 10, 1996, 14VAC5-180 (formerly Insurance Regulation No. 34), https://www.scc.virginia.gov/getattachment/0e8668af-0e05-47d0-8946-56fbe017e891/96-11.pdf
Administrative Letter 1996-12, House Bill 1026 - § 38.2-3514.2 of the Code of Virginia, issued July 10, 1996, §§ 38.2-3514.2, 38.2-4214 and 38.2-4319, https://www.scc.virginia. gov/getattachment/67d9208a-9ee3-4a42-9b3d-c4b0dd 4cdbcf/96-12.pdf
Administrative Letter 1996-13, 1996 House Bill 442 - § 38.2-3407.11 of the Code of Virginia, as amended - "Direct Access" to Obstetricians and Gynecologists, issued August 9, 1996, § 38.2-3407.11, https://www.scc.virginia.gov/getattachment /4ae9a45e-dba1-4d38-a721-1a9f275683fb/96-13.pdf
Administrative Letter 1996-14, Registration - Small Employer and Primary Small Employer Market, issued September 25, 1996, §§ 38.2-3431 and 38.2-3432, https://www.scc.virginia. gov/getattachment/3e3cd8cb-5a9d-46da-bd5d-e090d7878e a1/96-14.pdf
Administrative Letter 1996-15, 14VAC5-170 - Rules Governing Minimum Standards for Medicare Supplement Policies (formerly Insurance Regulation No. 35), issued October 2, 1996, § 38.2-316 and 14VAC5-170 (formerly Insurance Regulation No. 35), https://www.scc.virginia.gov/ getattachment/b33bd037-0c4f-4375-b47c-a7eb3f267578/96-15.pdf
Administrative Letter 1996-16, Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers: Coverage of Procedures Involving Bones and Joints issued December 4, 1996, §§ 38.2-3418.2 and 38.2-3419.1 and 14VAC5-190, https://www.scc. virginia.gov/getattachment/483ae0de-ecce-472a-b5dc-cb4fa1 60b198/96-16.pdf
Administrative Letter 1997-2, Credit Insurance Experience Exhibits - § 38.2-3730 of the Code of Virginia, issued January 23, 1997, § 38.2-3730, https://www.scc.virginia.gov/getattach ment/00c80669-c2cb-4690-9b83-c5baa2ca686f/97-2.pdf
Administrative Letter 1997-3, 14VAC5-190 - Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers: 1996 Reporting Period, issued March 3, 1997, §§ 38.2-3408 through 38.2-3418.1:1, 38.2-3419.1 and 38.2-4221, and 14VAC5-190, https://www.scc.virginia.gov/getattachment/d57472a2-8bc8-41f4-8a61-c411bf3aff69/97-3.pdf
Administrative Letter 1997-5, Senate Bill No. 1104 (the Consumer Real Estate Settlement Protection Act), issued May 28, 1997, https://www.scc.virginia.gov/getattachment/252f e57f-958a-4d50-a00a-9c87fd4db657/97-5.pdf
Administrative Letter 1997-6, Legislation Enacted by the 1997 Virginia General Assembly, issued June 6, 1997, https://www.scc.virginia.gov/getattachment/0ef2d5b2-8c6c-44ed-9134-4f473d4550d7/97-6.pdf
Administrative Letter 1997-9, Application and Enrollment Forms, issued September 9, 1997, §§ 38.2-218 and 38.2-316, https://www.scc.virginia.gov/getattachment/2e64d7c1-fc0a-48de-a27d-f131b849545a/97-9.pdf
Administrative Letter 1997-10, Notification of Change in Method of Computation of Premium License Tax Credits for Guaranty Association Assessments, issued September 19, 1997, §§ 38.2-1611.1, 38.2-1709, and 38.2-2806, https://www.scc.virginia.gov/getattachment/985d94b5-e07e-40c3-902f-e82be4a7d106/97-10.pdf
Administrative Letter 1997-11, 14VAC5-190 - Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers Notification of Additional Reporting Requirements for the 1997 Reporting Period, issued October 10, 1997, §§ 38.2-3412.1, 38.2-2414.1, 38.2-3818.1 and 38.2-3818.1:2, and 14VAC5-190, https://www.scc.virginia.gov/getattachment/271136b7-a8aa-4a14-b39e-814c3ee9d499/97-11.pdf
Administrative Letter 1997-12, Credit Life Insurance and Credit Accident and Sickness Insurance Premium Rates Effective January 1, 1998, issued November 7, 1997, §§ 38.2-3725, 38.2-3728, 38.2-3729 and 38.2-3730, https://www.scc.virginia.gov/getattachment/2e655050-7b06-4e77-bf28-9cac79f4ff3f/97-12.pdf
Administrative Letter 1998-1, Guidelines for Conducting Title Insurance Company or Underwriter Audits of Escrow Accounts Maintained by Title Insurance Settlement Agents, issued January 20, 1998, § 6.1-2.21 and 14VAC5-395-50 C, https://www.scc.virginia.gov/getattachment/74a83008-70c2-483e-a172-4df19f7a5db0/al98-1.pdf
Administrative Letter 1998-2, 14VAC5-190 - Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 1997 Reporting Period, issued February 27, 1998, §§ 38.2-218, 38.2-3408 through 38.2-3418.1:1, 38.2-3419.1 and 38.2-4221 and 14VAC5-190, https://www.scc.virginia.gov/getattach ment/a44c550f-e573-4f1e-b5cf-1e746c8e9cda/al98-2.pdf
Administrative Letter 1998-3, 14VAC5-180 (formerly Insurance Regulation No. 34) - Rules Governing Underwriting Practices and Coverage Limitations and Exclusions for Acquired Immunodeficiency Syndrome (AIDS), issued July 1, 1998, 14VAC5-180 (formerly Insurance Regulation No. 34), https://www.scc.virginia.gov/getattachment/1d3fa112-82e1-4c28-85a3-3abcc41c0b9b/al98-3.pdf
Administrative Letter 1998-5, Legislation Enacted by the 1998 Virginia General Assembly, issued June 30, 1998, https://www.scc.virginia.gov/getattachment/e597459e-63f9-41c8-a1d7-1778914e57f5/al98-5.pdf
Administrative Letter 1998-9, Amendments to Rules Governing Minimum Standards for Medicare Supplement Policies, issued August 28, 1998, 14VAC5-170, https://www.scc.virginia.gov/getattachment/5a4d0a71-7921-4b34-af57-d65f41427c8f/al98-9.pdf
Administrative Letter 1998-11, Service Area Concerns and Notices of Material Transactions, issued November 10, 1998, §§ 32.1-137.1 et seq., 32.1-137.2, 32.1-137.7 et seq., 38.2-218, 38.2-3431, 38.2-4300 et seq. and 38.2-5800 et seq., https://www.scc.virginia.gov/getattachment/f158741d-abc6-42b1-87f4-7a078f334ef4/al98-11.pdf
Administrative Letter 1998-15, Compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), issued November 13, 1998, https://www.scc. virginia.gov/getattachment/b5de8908-57fc-4937-9df3-7013 05be5fc1/al98-15.pdf
Administrative Letter 1998-16, Medicare HMOs and Medicare Supplement Coverages, issued November 25, 1998, https://www.scc.virginia.gov/getattachment/5f31aa7d-31f6-4bdb-83c7-756b1ac38b96/al98-16.pdf
Administrative Letter 1999-1, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 1998 Reporting Period, issued January 22, 1999, §§ 38.2-218, 38.2-3408, 38.2-3418.2, 38.2-3419.1 and 38.2-4221 and 14VAC5-190, https://www.scc.virginia.gov/getattachment/9e78858e-87a2-4fc5-b7b9-e5ac3205d5db/al99-1.pdf
Administrative Letter 1999-3, Legislation Enacted by the 1999 Virginia General Assembly, issued May 12, 1999, https://www.scc.virginia.gov/getattachment/628897cb-e391-4f9f-92dd-230970f12b47/al99-3.pdf
Administrative Letter 1999-5, Policy Provisions Limiting Liability for Damages, issued June 7, 1999, §§ 38.2-209, 38.2-316, 38.2-4214, 38.2-4319, 38.2-4408 and 38.2-4509, https://www.scc.virginia.gov/getattachment/1fa4d80e-011d-4574-85ac-b0e7eff84340/al99-5.pdf
Administrative Letter 1999-6, Bureau of Insurance, Office of the Managed Care Ombudsman, issued June 7, 1999, §§ 32.1-137.6, 32.1-137.15, 38.2-5804 and 38.2-5909, https://www.scc.virginia.gov/getattachment/7e911df1-0762-4cea-9e93-31b250230541/al99-6.pdf
Administrative Letter 1999-7, Applications for Individual Health Insurance Coverage § 38.2-3430.3 C of the Code of Virginia, issued June 21, 1999, §§ 38.2-218, 38.2-316, and 38.2-3430.3 C, https://www.scc.virginia.gov/getattachment/e af7181c-933b-47df-9458-22c185219c65/al99-7.pdf
Administrative Letter 1999-8, Actuarial Opinion Submissions in Company Annual Statements, issued August 24, 1999, (replaced Administrative Letter 1992-19), §§ 38.2-1109, 38.2-1203, 38.2-1300, 38.2-1301, 38.2-2506, 38.2-2613, 38.2-4214, 38.2-4307, 38.2-4408, 38.2-4509 and 38.2-4602, https://www.scc.virginia.gov/getattachment/2873e03d-3119-442f-b3e7-41e083c659d7/al99-8.pdf
Administrative Letter 1999-10, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers. Notification of Additional Reporting Requirements for the 1999 Reporting Period, issued October 4, 1999, §§ 38.2-3408, 38.2-3418.3 through 38.2-3418.5, 38.2-3418.7 and 38.2-4221 and 14VAC5-190, https://www.scc.virginia.gov/getattachment /bd83405b-113a-4518-8bf4-5196f6c8a27a/al99-10.pdf
Administrative Letter 1999-11, Custodians for Insurers' Securities Portfolio, issued September 30, 1999, §§ 38.2-218 and 38.2-1318, https://www.scc.virginia.gov/getattachment /534a0b48-ce57-4d11-9574-b8398029df7b/al99-11.pdf
Administrative Letter 1999-12, NAIC Accounting Practices and Procedures Manual, 2001, issued October 19, 1999, §§ 38.2-1300, 38.2-1403 and 38.2-1407, https://www.scc. virginia.gov/getattachment/01537740-4ab6-4e3a-9304-cdfe 5ea3ed03/al99-12.pdf
Administrative Letter 1999-13, §§ 38.2-3412.1:01 F (iii) and 38.2-3432.2 A 2 of the Code of Virginia, issued November 4, 1999, §§ 38.2-3412.1:01 F (iii), 38.2-3432.2 A 2 and 38.2-4319, https://www.scc.virginia.gov/getattachment/df516095-21a5-4b9a-9eae-f016dbccc991/al99-13.pdf
Administrative Letter 1999-14, Revised Guidelines for Conducting Title Insurance Company and Underwriter Analyses of Escrow Accounts Maintained by Title Insurance Settlement Agents (all changes to Administrative Letter 1998-10 are italicized), issued December 9, 1999 (replaced Administrative Letter 1998-10), § 6.1-2.21 E 2 and 14VAC5-395-50 C, https://www.scc.virginia.gov/getattachment/3d01 b801-c411-45d5-9d9b-b74b40662d06/al99-14.pdf
Administrative Letter 2000-2, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 1999 Reporting Period, issued February 25, 2000, §§ 38.2-218, 38.2-3408 through 38.2-3418.7, 38.2-3419.1 and 38.2-4221, and 14VAC5-190, https://www.scc.virginia.gov/getattachment /f204f354-126c-41ab-bc36-6bf5feb8c183/00-2.pdf
Administrative Letter 2000-3, Regulation of Capitated Administrative Services Only (ASO) Agreements, issued March 30, 2000, https://www.scc.virginia.gov/getattachment /f5d64873-5063-4992-8c08-bc7b3cb02594/00-3.pdf
Administrative Letter 2000-5, 18 USC §§ 1033, 1034 - Violent Crime Control and Law Enforcement Act of 1994, issued April 25, 2000, 18 USC §§ 1033 and 1034, https://www.scc.virginia.gov/getattachment/1607cbdf-ae96-4e66-a4e8-e02987e990e7/00-5.pdf
Administrative Letter 2000-8, Legislation Enacted by the 2000 Virginia General Assembly, issued June 5, 2000, https://www.scc.virginia.gov/getattachment/e3ca9d4e-8093-4cf0-8728-d9911077f614/00-8.pdf
Administrative Letter 2000-9, Medicare Supplement Insurance, issued June 23, 2000, 14VAC5-170, https://www.scc.virginia.gov/getattachment/df7b0020-5a68-4e9d-84ec-1f1edfb5adfc/00-9.pdf
Administrative Letter 2000-10, Equity Indexed Annuities - Equity Indexed Life Insurance Products (replaced Administrative Letter 1997-4), issued June 30, 2000, https://www.scc.virginia.gov/getattachment/460e26db-0afe-4e54-b920-b5bfea88b6ed/00-10.pdf
Administrative Letter 2000-11, Individual Health Insurance Coverage Provided in Virginia, issued September 20, 2000, §§ 38.2-3430.3 and 38.2-3432.3, https://www.scc.virginia. gov/getattachment/b968134d-7ee5-4de9-974e-f3d5bb9139 c3/ 00-11.pdf
Administrative Letter 2000-12, Credit Life Insurance and Credit Accident and Sickness Insurance Premium Rates Effective January 1, 2001, issued September 27, 2000, §§ 38.2-3725, 38.2-3728, 38.2-3729 and 38.2-3730, https://www.scc.virginia.gov/getattachment/c49ca8b9-f3c6-4cf6-8905-d856ab25fb56/00-12.pdf
Administrative Letter 2000-14, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers Notification of Additional Reporting Requirements for the 2000 Reporting Period, issued November 7, 2000, §§ 38.2-3412.1:01, 38.2-3418.1:2, 38.2-3418.8, 38.2-3418.9, 38.2-3418.10 and 38.2-3418.11, and 14VAC5-190, https://www.scc.virginia.gov /getattachment/e589c2e5-d0f0-4ddd-a377-05a968d5dac9/00-14.pdf
Administrative Letter 2001-1, Ethics and Fairness in Carrier Business Practices, issued January 29, 2001, § 38.2-3407.15, https://www.scc.virginia.gov/getattachment/9453a3a0-feec-4c21-a722-ebcb43e8582a/01-1.pdf
Administrative Letter 2001-2, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2000 Reporting Period, issued February 15, 2001, §§ 38.2-218, 38.2-3408 through 38.2-3418.11, 38.2-3419.1 and 38.2-4221, and 14VAC5-190, https://www.scc.virginia.gov/getattachment/25 343438-f1bd-49f6-89b4-8ac5c1b73688/01-2.pdf
Administrative Letter 2001-3, Legislation Enacted by the 2001 Virginia General Assembly, issued May 10, 2001, https://www.scc.virginia.gov/getattachment/2405c875-8d07-4a65-b6f8-399f4b7f05e0/01-3.pdf
Administrative Letter 2001-5, House Bill No. 2157, issued May 14, 2001, Title 38.2, Chapter 5 of the Code of Virginia, https://www.scc.virginia.gov/getattachment/aff4868f-c23b-4736-b33f-e929b185bfc6/01-5.pdf
Administrative Letter 2001-6, Rule, Rate and Form Submission Checklists, issued August 1, 2001, https://www.scc.virginia.gov/getattachment/93b8bbcd-aeed-42c8-8c12-7497f750a396/01-6.pdf
Administrative Letter 2001-7, Voluntary Expedited Filing Procedures for Insurance Applications Developed to Allow Depository Institutions to Meet Their Disclosure Obligations under § 305 of the Gramm-Leach-Bliley Act, issued August 17, 2001, § 38.2-316 and 14VAC5-110, https://www.scc.virginia.gov/getattachment/e4c7b19c-d7fe-4185-820d-a33df15014d7/01-7.pdf
Administrative Letter 2001-8, Events of September 11, 2001, issued September 28, 2001, §§ 38.2-508.1 and 38.2-2205.1, and 14VAC5-140-50 E, https://www.scc.virginia.gov/getattach ment/f5cdbb5c-087a-45a4-ab4a-eed60309a7a1/01-8.pdf
Administrative Letter 2001-9, SCC Advises Agents to Beware When Selling Health Insurance Coverage, issued October 10, 2001, § 38.2-1802, https://www.scc.virginia.gov/getattach ment/6db5ed2b-6f57-4e14-810f-97c16d66bd0d/01-9.pdf
Administrative Letter 2001-10, Executive Order Blocking Property and Prohibiting Transactions with Persons Who Permit, Threaten to Commit, or Support Terrorism, issued November 1, 2001, https://www.scc.virginia.gov/getattach ment/86894264-c511-491d-a3c2-9f40684bccdd/01-10.pdf
Administrative Letter 2001-13, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers Notification of Additional Reporting Requirements for the 2001 Reporting Period, issued December 7, 2001, §§ 38.2-3411.3, 38.2-3418.7:1, 38.2-3418.12 and 38.2-3418.13, and 14VAC5-190, https://www.scc.virginia.gov/getattachment/8545bc79-4210-463d-9428-1606b639cee4/01-13.pdf
Administrative Letter 2002-1, Procedures to Recognize Military Call-up to Active Duty-Agent Licensing and Agent Appointment Processes, issued January 17, 2002, §§ 38.2-1816, 38.2-1817, 38.2-1818, 38.2-1819, 38.2-1825, 38.2-1830 and 38.2-1870, https://www.scc.virginia.gov/getattachment/ 6e2806ab-8eb5-4bf1-9398-dc487cd86953/02-01.pdf
Administrative Letter 2002-3, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2001 Reporting Period, issued March 8, 2002, §§ 38.2-3408 through 38.2-3418.13, 38.2-4221, and 14VAC5-190 and 14VAC5-190-40, https://www.scc.virginia.gov/getattachment/1e5313d4-be4b-4d13-8512-768c57ae1829/02-03.pdf
Administrative Letter 2002-4, USA Patriot Act of 2001, issued April 19, 2002, https://www.scc.virginia.gov/getattachment/ 8e2d0bfa-103e-4fd4-b9be-f634919ee572/02-04.pdf
Administrative Letter 2002-5, Legislation Enacted by the 2002 Virginia General Assembly, issued May 1, 2002, https://www.scc.virginia.gov/getattachment/64c801a4-e3ec-4347-98c0-5152ca9dbea2/02-05.pdf
Administrative Letter 2002-6, Use of Credit Scoring Models in Rating Auto and Homeowners Insurance Policies, issued June 17, 2002, §§ 38.2-1906 and 38.2-1907, https://www.scc.virginia.gov/getattachment/244e6f2f-f47e-4b3d-8a74-360b465cdb59/02-06.pdf
Administrative Letter 2002-7, Requirements for Foreign and Alien Insurance Companies Seeking Admission to Do Business in Virginia, issued June 17, 2002 (replaced Administrative Letter 1999-9), §§ 38.2-1024, 38.2-1028, 38.2-1029, 38.2-1030, 38.2-1031, 38.2-1206, 38.2-1213, 38.2-1300 and 38.2-4129, https://www.scc.virginia.gov/getattachment/ 233bf0c5-032b-40b9-9150-bcc904149db9/02-07.pdf
Administrative Letter 2002-8, Changes in Laws Governing Licensing of Various Types of Insurance Agents and Producers, issued July 26, 2002, §§ 38.2-218, 38.2-1800, 38.2-1802, 38.2-1818, 38.2-1820, 38.2-1821, 38.2-1824, 38.2-1831 through 38.2-1834, 38.2-1836 and 38.2-1869, https://www.scc.virginia.gov/getattachment/92128235-cdc3-4a36-b25b-aefcd47c93db/02-08.pdf
Administrative Letter 2002-9, Insurance Activities Requiring Persons to be Licensed, issued July 26, 2002 (replaced Administrative Letter 1997-1), §§ 38.2-1800, 38.2-1812, 38.2-1821, 38.2-1822, 38.2-1833, 38.2-4224, 38.2-4313, 38.2-4415 and 38.2-4519, https://www.scc.virginia.gov/getattach ment/4f2e3d28-6fe0-4cb0-b0d9-ddcd232aaaa3/02-09.pdf
Administrative Letter 2002-10, Licensing of Reinsurance Intermediaries, issued August 27, 2002 (replaced Administrative Letter 1992-15), §§ 38.2-136, 38.2-1322, 38.2-1347 et seq., 38.2-1348 through 38.2-1354, 38.2-1360, 38.2-1846 et seq. and 38.2-4230 et seq., https://www.scc.virginia.gov/getattachment/622a32bc-8974-450c-bbf0-fc9ee46753fe/02-10.pdf
Administrative Letter 2002-11, Licensing of Managing General Agents, issued August 27, 2002 (replaced Administrative Letter 1992-14), §§ 38.2-1322 et seq., 38.2-1358 et seq., 38.2-1360, 38.2-1361, 38.2-1858 et seq. and 38.2-4230 et seq., https://www.scc.virginia.gov/getattach ment/27db3031-79cc-4a82-8786-280df502dffe/02-11.pdf
Administrative Letter 2002-13, Insurer Affiliation Survey, issued October 21, 2002, https://www.scc.virginia.gov /getattachment/026b036b-9496-4240-9757-eac938333156/02-13.pdf
Administrative Letter 2002-14, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers Notification of Additional Reporting Requirements for the 2002 Reporting Period, issued December 6, 2002, §§ 38.2-3408, 38.2-3411.4, 38.2-4221 and 14VAC5-190, https://www.scc.virginia.gov /getattachment/29283243-d9a1-48fb-9c2b-e5982d8da02f/02-14.pdf
Administrative Letter 2003-2, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2002 Reporting Period, issued March 7, 2003, §§ 38.2-218, 38.2-3408 through 38.2-3418.13, 38.2-3419.1 and 38.2-4221; and 14VAC5-190 and 14VAC5-190-40, https://www.scc.virginia.gov/getattach ment/29d3bbb0-0b35-42af-9465-f10d0260b257/03-02.pdf
Administrative Letter 2003-3, Practices That Constitute Unfair Discrimination by Title Insurance Companies, issued March 19, 2003, § 38.2-4608, https://www.scc.virginia.gov/ getattachment/738b5888-cb46-4ecc-874b-ad8329c3c3ce/03-03.pdf
Administrative Letter 2003-4, Senate Bill No. 878 (Privacy Safeguards), issued May 19, 2003, § 38.2-613.2, https://www.scc.virginia.gov/getattachment/c0650804-b9b0-4578-ae1f-e3537cb47761/03-04.pdf
Administrative Letter 2003-5, Legislation Enacted by the 2003 Virginia General Assembly, issued May 19, 2003, https://www.scc.virginia.gov/getattachment/850f259d-f564-4658-9a9c-3c8fc3a508c3/03-05.pdf
Administrative Letter 2003-8, Business Transacted with Producer-Controlled Property and Casualty Insurer Act (§ 38.2-1341 et seq. of the Code of Virginia, issued October 6, 2003 (replaced Administrative Letter 1993-16)), §§ 38.2-110 through 38.2-134, 38.2-1024, 38.2-1100 et seq., 38.2-1341 et seq., 38.2-1342, 38.2-1344, 38.2-1347 et seq., 38.2-1358 et seq., 38.2-1800 et seq., 38.2-2015, 38.2-2700 and 38.2-5101; and 15 USC § 3901 et seq., https://www.scc.virginia.gov/ getattachment/d15b51e4-6c88-4841-9737-6325513a080c/03-08.pdf
Administrative Letter 2003-10, Credit Life Insurance and Credit Accident and Sickness Insurance Premium Rates Effective January 1, 2004, issued October 30, 2003, §§ 38.2-3725, 38.2-3728, 38.2-3729 and 38.2-3730, https://www.scc.virginia.gov/getattachment/40cba8f4-2fe4-41e7-8cd0-b6d8dbd451a7/03-10.pdf
Administrative Letter 2004-1, 14VAC5-190. Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2003 Reporting Period, issued February 23, 2004, §§ 38.2-218, 38.2-3408 through 38.2-3418.13, 38.2-3419.1 and 38.2-4221; and 14VAC5-190-10 and 14VAC5-190-40, https://www.scc. virginia.gov/getattachment/ee3d0414-2d24-40e4-9c74-e779 d283fbb8/04-01.pdf
Administrative Letter 2004-2, General Compliance Issues Notice of Examination, issued April 8, 2004, §§ 38.2-610, 38.2-1800, 38.2-3717 (1) and 38.2-3724, https://www.scc. virginia.gov/getattachment/69a407a8-5f41-4a69-b4a3-22eb 42dc1c15/04-02.pdf
Administrative Letter 2004-3, Procedural Changes, Administrative Changes and Clarifications Regarding Agent Licensing and the Bureau's Agent Licensing Section, issued April 30, 2004, https://www.scc.virginia.gov/getattach ment/cb50a4c2-5042-433b-96bb-9790e887ad69/ 04-03.pdf
Administrative Letter 2004-5, Legislative Enacted by the 2004 Virginia General Assembly, issued June 4, 2004, https://www.scc.virginia.gov/getattachment/a9a7e585-a67a-4437-beb6-d187b45f9f6b/04-05.pdf
Administrative Letter 2005-1, Withdrawal of Administrative Letters 1987-11 and 1989-10; Revised Rate Certification Forms DR/COF (05/05) for Use with Filings Subject to the Prior-Approval Provisions of Chapter 20 of Title 38.2 of the Code of Virginia and COF-1 (05/05) for Use with Filings Subject to the File-and-Use Provisions of Chapter 19 of Title 38.2 of the Code of Virginia, issued May 25, 2005, § 38.2-2003, https://www.scc.virginia.gov/getattachment/95bf75fc-081d-4eaf-b67e-656dabff7047/05-01.pdf
Administrative Letter 2005-4, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers Notification of Additional Reporting Requirement for the 2004 Reporting Period, issued January 3, 2005, § 38.2-3418.14 and 14VAC5-190, https://www.scc.virginia.gov/getattachment/633151a4-782e-4681-8356-d1518a0adbb3/05-04.pdf
Administrative Letter 2005-5, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2004 Reporting Period, issued March 25, 2005, §§ 38.2-218, 38.2-3408 through 38.2-3418.14, 38.2-3419.1, 38.2-4221 and 14VAC5-190, https://www.scc.virginia.gov/getattachment/677d3551-e0ac-4183-a2de-eb0a10f7b2fe/05-05.pdf
Administrative Letter 2005-6, Change of Electronic Contact Information for the State Corporation Commission's Bureau of Information, issued April 1, 2005, https://www.scc. virginia.gov/getattachment/4bc8dccd-57be-4442-9091-317 b6754bfd6/05-06.pdf
Administrative Letter 2005-7, Individual Long-Term Care Insurance Coverage Provided in Virginia, issued May 16, 2005, https://www.scc.virginia.gov/getattachment/6b65c821-464a-4eac-9586-0eebfb3c26db/05-07.pdf
Administrative Letter 2005-8, Individual Health Insurance Coverage Provided in Virginia, issued May 25, 2005, § 38.2-3431, https://www.scc.virginia.gov/getattachment/671035e8-9a2e-4e5d-a038-0b9f1e2ac274/05-08.pdf
Administrative Letter 2005-9, Implementation of Electronic Nonresident Licensing (ENRL) with Electronic Funds Transfer for Licensing Fees, issued May 18, 2005, https://www.scc.virginia.gov/getattachment/15e49796-8088-4d02-b401-689e0027a933/05-09.pdf
Administrative Letter 2005-10, Legislation Enacted by the 2005 Virginia General Assembly, issued May 27, 2005, https://www.scc.virginia.gov/getattachment/30ec384a-3e21-43ac-a5ba-0c191fbdb9af/05-10.pdf
Administrative Letter 2005-12, Withdrawal of Administrative Letter 1997-13 Dated November 7, 1997, issued June 22, 2005, 14VAC5-71, https://www.scc.virginia.gov/getattach ment/f83ca211-eee5-4ccd-8b45-41782be58c28/05-12.pdf
Administrative Letter 2005-13, Negotiating Title Insurance Risk Rates; Withdrawal of Administrative Letter 2004-07, issued June 29, 2005, § 38.2-4608, https://www.scc.virginia. gov/getattachment/74b0d4a4-9c53-4d51-81be-05e6d0 e3cb09/05-13.pdf
Administrative Letter 2005-14, Medicare Part D Marketing, issued December 7, 2005, https://www.scc.virginia.gov/ getattachment/6a563476-8782-496a-929f-22f152cd224e/05-14.pdf
Administrative Letter 2006-1, Implementation of Procedure Change in Requesting Letters of Certification, issued February 9, 2006, https://www.scc.virginia.gov/getattachment/ 382e5562-f193-45aa-828b-5a759cc60458/06-01.pdf
Administrative Letter 2006-4, Implementation of Procedure Change in Requesting a Duplicate License, issued March 16, 2006, https://www.scc.virginia.gov/getattachment/4cca90ce-666e-46f3-8198-0cbd05f2f5a8/06-04.pdf
Administrative Letter 2006-5, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2005 Reporting Period, issued March 29, 2006, §§ 38.2-218, 38.2-3408 through 38.2-3418.14, 38.2-3419 and 38.2-4221, https://www.scc.virginia.gov/getattachment/b9a6931d-b9ef-4d98-a558-22312446e531/06-05.pdf
Administrative Letter 2006-6, Authorization Forms, issued April 18, 2006, §§ 38.2-606 and 38.2-613.2, https://www.scc.virginia.gov/getattachment/7d033b8f-6a25-45f1-97aa-2382ec42526a/06-06.pdf
Administrative Letter 2006-7, Online Address Changes, issued April 18, 2006, https://www.scc.virginia.gov/ getattachment/24345a0f-90e3-4ccb-8dd5-955e483936fa/06-07.pdf
Administrative Letter 2006-8, Method of Implementation No Longer Required to be Stated in Filings; Withdrawal of Administrative Letter 2005-02, issued May 24, 2006, https://www.scc.virginia.gov/getattachment/83033912-147d-4421-981a-1cd2ffed42cd/06-08.pdf
Administrative Letter 2006-9, Definition of Limited Burial Insurance Authority, issued May 30, 2006, §§ 38.2-1800, 38.2-3318.1 and 38.2-4000, https://www.scc.virginia.gov/ getattachment/6580117e-4366-42f0-be94-056b19ffa985/06-09.pdf
Administrative Letter 2006-10, Legislation Enacted by the 2006 Virginia General Assembly, issued June 9, 2006, https://www.scc.virginia.gov/getattachment/e30611e8-b1f1-4963-ba7d-5faaedb0ec73/06-10.pdf
Administrative Letter 2006-11, Procedural Change: Displaying National Producer Numbers (NPN) in Lieu of Social Security or DMV-Assigned Numbers on Bureau of Insurance Correspondence, issued June 28, 2006, https://www.scc.virginia.gov/getattachment/022aee25-3472-4bd5-90c9-5ee39d520d2c/06-11.pdf
Administrative Letter 2006-13, Credit Life Insurance and Credit Accident and Sickness Insurance Premium Rates Effective January 1, 2007, issued September 25, 2006, §§ 38.2-3725 D, 38.2-3728 A and C 1 and 38.2-3729 C, https://www.scc.virginia.gov/getattachment/8411234a-f2da-4f50-b2c0-af78f4887bad/06-13.pdf
Administrative Letter 2006-15, Schedule Rating Plans, Expense Modification Plans, Experience Rating Plans, and Facultative Reinsurance; Withdrawal of Administrative Letters 2001-12, 1998-14, 1985-12, and 1983-9, issued November 8, 2006, Revised 7-19-16, §§ 38.2-1901, 38.2-1904 C, D and E, 38.2-1905 and 38.2-1906, https://www.scc.virginia.gov/getattachment/c050d76b-a150-44f4-899e-b3a22bc411bd/06-15.pdf
Administrative Letter 2006-16, Prospective Loss Cost Filing Requirements for Lines of Insurance Other than Workers' Compensation; Withdrawal of Administrative Letter 1990-5, issued November 8, 2006, https://www.scc.virginia.gov/ getattachment/67f00717-96ea-409c-aadb-7a8b1e63b7a4/06-16.pdf
Administrative Letter 2007-1, Flood Insurance Training Requirements for Insurance Agents with a Property and Casualty License or Personal Lines License Selling through the National Flood Insurance Program (NFIP), issued January 24, 2007, https://www.scc.virginia.gov/getattachment /57ac2909-475d-4ddb-aa3e-3b3cabd99a25/07-01.pdf
Administrative Letter 2007-2, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2006 Reporting Period, issued March 7, 2007, 14VAC5-190, https://www.scc.virginia.gov/getattachment/6df141bd-4e16-4ec9-9d04-f8dd8fbc1464/07-02.pdf
Administrative Letter 2007-3, Chapter 200 of Title 14 of the Virginia Administrative Code Rules Governing Long-Term Care Insurance, Long-Term Care Partnership Program, issued May 1, 2007, 14VAC5-200, https://www.scc.virginia.gov/ getattachment/bb002c58-7f15-4e7f-94f9-f0c02fa5196c/07-03.pdf
Administrative Letter 2007-4, Change in Vendor Providing Insurance License Examinations, issued May 7, 2007, https://www.scc.virginia.gov/getattachment/6d8db89d-4ceb-44fb-801f-2cb7273dc58a/07-04.pdf
Administrative Letter 2007-5, Administrative Changes and Changes in Laws Governing Agent Licensing, issued May 7, 2007, Obsolete September 10, 2021, https://www.scc. virginia.gov/getattachment/b1764590-3af4-46a1-a6f5-8a06 74568617/07-05.pdf
Administrative Letter 2007-6, Legislation Enacted by the 2007 Virginia General Assembly, issued May 29, 2007, https://www.scc.virginia.gov/getattachment/37b18525-34c1-4ec1-b93c-0e2bf1047c3f/07-06.pdf
Administrative Letter 2007-7, Rules Governing Independent External Review of Final Adverse Utilization Review Decisions (14VAC5-215), issued June 29, 2007, § 38.2-5900 et seq., https://www.scc.virginia.gov/getattachment/bdf6bf25-2b98-4308-aafc-3a44747caeea/07-07.pdf
Administrative Letter 2007-8, Withdrawal of Administrative Letters 1985-5, 1985-17, 1990-11, and 1993-11, issued July 16, 2007, https://www.scc.virginia.gov/getattachment/ 72feef7e-8afc-44cc-b69f-b55ddffddef8/07-08.pdf
Administrative Letter 2007-9, Withdrawal of Administrative Letter 1985-7, issued August 6, 2007, https://www.scc.virginia.gov/getattachment/89342f25-3726-4432-a068-5fab1c623338/07-09.pdf
Administrative Letter 2007-10, Consulting Contracts, issued September 26, 2007, § 38.2-1839 A, https://www.scc. virginia.gov/getattachment/53340f61-da94-466c-84a2-07cf1 1287faf/07-10.pdf
Administrative Letter 2008-02, Insurers No Longer Required to Submit VA CP-12 or VA CP-20 Competitive Pricing Forms with Homeowners or Private Passenger Auto Rate Filings; Withdrawal of Administrative Letter 2004-04, issued February 8, 2008, https://www.scc.virginia.gov/getattachment /bb6bd6f3-d557-4e8a-83cc-ad841d25908a/08-02.pdf
Administrative Letter 2008-03, Rules Governing Military Sales Practices (14VAC5-420-10 et seq.), issued February 15, 2008, Revised April 25, 2017, https://www.scc. virginia.gov/getattachment/bb1605b7-b489-4fc6-a007-6f8 f8af331d1/08-03.pdf
Administrative Letter 2008-04, 14VAC5-190: Rules Governing the Reporting Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2007 Reporting Period, issued March 10, 2008, https://www.scc.virginia.gov/getattachment/75f75db8-8c5b-4a7a-86a4-88371c682477/08-04.pdf
Administrative Letter 2008-06, Use of Automobile Standard Forms, Withdrawal of Administrative Letter 1995-4, issued May 1, 2008, https://www.scc.virginia.gov/getattachment /8173fced-bf8f-4634-91f2-0c95bae60c9b/08-06.pdf
Administrative Letter 2008-07, Title Insurance Legislation Enacted by the 2008 Virginia General Assembly, issued April 30, 2008, https://www.scc.virginia.gov/getattachment/ cb71f57e-3366-4ac2-9753-9da28134966d/08-07.pdf
Administrative Letter 2008-08, Legislation Enacted by the 2008 Virginia General Assembly, issued June 9, 2008, https://www.scc.virginia.gov/getattachment/1df85f83-07d6-4a2e-b402-c928cd6957f9/08-08.pdf
Administrative Letter 2008-09, Emergency Services, § 38.2-4312.3 of the Code of Virginia, issued June 16, 2008, https://www.scc.virginia.gov/getattachment/cb5a1675-d4d8-4c06-81c0-1996e5a3d639/08-09.pdf
Administrative Letter 2008-10, Amended Annual Disclosure Statement, § 38.2-4904 of the Code of Virginia, issued July 28, 2008, https://www.scc.virginia.gov/getattachment/ e56a19d3-911e-4eb8-9f5d-76ac749cebde/08-10.pdf
Administrative Letter 2008-11, Implementation of the New Bureau of Insurance Sircon for States System, issued August 18, 2008, https://www.scc.virginia.gov/getattachment /f609a72f-b754-4c9c-a86f-65621e5b2b15/08-11.pdf
Administrative Letter 2009-02, Permitted Accounting Practices, issued February 23, 2009, https://www.scc. virginia.gov/getattachment/a7a21478-bb73-4840-b9b5-095b 3edab9f5/09-02.pdf
Administrative Letter 2009-03, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2008 Reporting Period, issued March 9, 2009, https://www.scc.virginia.gov/getattachment/fbaffa79-a78d-46e8-aa12-511a5c5c18f9/09-03.pdf
Administrative Letter 2009-05, Legislation Enacted by the 2009 Virginia General Assembly, issued June 4, 2009, https://www.scc.virginia.gov/getattachment/ca8ee014-76cb-407d-95e3-1bdb6c41d4dc/09-05.pdf
Administrative Letter 2009-06, 2009 House Bill 2024 and Senate Bill 1411 - Amendment to the Code of Virginia by adding Virginia Code §§ 38.2-3406.1 and 38.2-3406.2, issued June 15, 2009, https://www.scc.virginia.gov/getattachment /ee4b9cb0-832e-4b44-bdf0-6e87ef1078f1/09-06.pdf
Administrative Letter 2009-07, Five Year Rotation of Certified Public Accountants Rules Governing Annual Audited Financial Reports (Rules Governing Annual Financial Reporting - 14VAC5-270), Withdrawal of Administrative Letter 2000-04, issued June 12, 2009, https://www.scc.virginia.gov/getattachment/90058f8b-1d9c-4153-8073-2dac4f4915e6/09-07.pdf
Administrative Letter 2009-08, Credit Life Insurance and Credit Accident and Sickness Insurance Premium Rates Effective January 1, 2010, and 2009 House Bill 1972, issued September 8, 2009, https://www.scc.virginia.gov/getattach ment/294f2f2e-27f9-48d3-8c1d-7617974026bf/09-08.pdf
Administrative Letter 2009-09, Risk-Focused Examination Approach, issued, October 2, 2009, https://www.scc. virginia.gov/getattachment/6f011b6e-b305-48eb-96a8-56c3c 2a40c3b/09-09.pdf
Administrative Letter 2009-11, Remittance of Title Premium and Issuance of Title Policy, issued November 16, 2009, https://www.scc.virginia.gov/getattachment/1cadf3f3-6a62-43dc-855c-0b7527d836ff/09-11.pdf
Administrative Letter 2010-01, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers Notification of Additional Reporting Requirement for the 2010 Reporting Period, issued January 11, 2010, https://www.scc. virginia.gov/getattachment/c221e545-414b-43fe-b761-77281 b72c2d5/10-01.pdf
Administrative Letter 2010-02, Online Printing of Producer Licenses, issued March 15, 2010, https://www.scc. virginia.gov/getattachment/f919cb61-5d06-4f8a-8f27-6e17 1e977bf3/10-02.pdf
Administrative Letter 2010-03, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2009 Reporting Period, issued April 8, 2010, https://www.scc.virginia.gov/getattachment/5f11f3fe-238f-460a-8ca0-aa9bb0a20b94/10-03.pdf
Administrative Letter 2010-04, Mental Health Parity and Addiction Equity Act of 2008 (MHPAEA) Virginia Chapter 693 (Senate Bill 706), issued May 27, 2010, https://www.scc.virginia.gov/getattachment/1303231c-5185-493f-b3f4-5cfa04defbf7/10-04.pdf
Administrative Letter 2010-05, Revised Form WCLC VA for Insurer Expense Multiplier Filings, Related Rules and Tiered Rating; Withdrawal of Administrative Letter 2005-03, issued May 26, 2010, https://www.scc.virginia.gov/getattachment /ee8e0e1b-0fdd-45b0-af18-2c2eed92b3d0/10-05.pdf
Administrative Letter 2010-06, Legislation Enacted by the 2010 Virginia General Assembly, issued June 14, 2010, https://www.scc.virginia.gov/getattachment/63b96745-fecb-48cd-adfd-0ad7fa88d16f/10-06.pdf
Administrative Letter 2010-07, Requests for Rate Secret Protection of Rates or Supplementary Rate Information Pursuant to House Bill No. 531, issued July 1, 2010, https://www.scc.virginia.gov/getattachment/4210f607-e5c4-4f3e-9b8b-af6f36699f36/10-07.pdf
Administrative Letter 2010-09, Form and Rate Filings Submitted to Comply with the Patient Protection and Affordable Care Act of 2010 (PPACA), issued September 2, 2010, https://www.scc.virginia.gov/getattachment/a44a8d62-34cc-488d-8f3d-9fe7db012e94/10-09.pdf
Administrative Letter 2010-11, Virginia Small Employer Group Health Insurance Medical History Form; Replacement of Administrative Letter 2009-04, issued October 8, 2010, https://www.scc.virginia.gov/getattachment/808c8260-6378-4bf6-8b33-71046ded5bc9/10-11.pdf
Administrative Letter 2011-01, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2010 Reporting Period, issued April 12, 2011, https://www.scc.virginia.gov/getattachment/a363c8f8-916b-47e6-9242-0cac72ba5199/11-01.pdf
Administrative Letter 2011-02, Notice Concerning Certificates of Insurance, issued April 21, 2011, https://www.scc.virginia.gov/getattachment/144d9975-2a8a-48ed-b06f-48aa38556fc2/11-02.pdf
Administrative Letter 2011-03, Amendments to § 8.01-581.15 of the Code of Virginia - Notice May Be Required by § 38.2-231 When the Insurer Increases the Policy's Liability Limits, issued May 27, 2011, §§ 8.01-581.15 and 38.2-231, https://www.scc.virginia.gov/getattachment/e7f5f516-c675-49aa-b7fe-71cdece8f2a9/11-03.pdf
Administrative Letter 2011-04, Legislation Enacted by the 2011 Virginia General Assembly, issued June 8, 2011, https://www.scc.virginia.gov/getattachment/08a59eea-ce0a-484a-bbd9-2d742825978a/11-04.pdf
Administrative Letter 2011-05, Internal Appeal of Adverse Benefit Determinations and External Review of Adverse Determinations, issued July 14, 2011, §§ 38.2-3557, 38.2-3559 and 38.2-5804 and 14VAC5-216-10 et seq., https://www.scc.virginia.gov/getattachment/deeb2394-5f3a-480d-a628-e47a94a982e9/11-05.pdf
Administrative Letter 2011-07, Rate Service Organization - Advisory Filings, issued October 25, 2011, §§ 38.2-317 and 38.2-1906, https://www.scc.virginia.gov/getattachment/ 54600527-9958-4464-92cd-73a3f8327f79/11-07.pdf
Administrative Letter 2012-02, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2011 Reporting Period, issued March 1, 2012, https://www.scc.virginia.gov/getattachment/cf744ac5-c294-4224-8a6f-bca3c41f9055/12-02.pdf
Administrative Letter 2012-03, Implementation of Search Options for Rate and Form Submissions and Establishment of Additional Filing Requirements, issued March 26, 2012, https://www.scc.virginia.gov/getattachment/c57fec5e-cd88-410f-957b-213499a62a15/12-03.pdf
Administrative Letter 2012-04, Revised Gramm-Leach-Bliley Act Privacy Notices; Withdrawal of Administrative Letter 2011-06, issued April 2, 2012, https://www.scc.virginia.gov/ getattachment/68c89018-20b1-4548-9c7f-1e5c8be2bf88/12-04.pdf
Administrative Letter 2012-05, Legislation Enacted by the 2012 Virginia General Assembly, issued May 10, 2012, https://www.scc.virginia.gov/getattachment/8f6200d2-0e3c-44f3-9cad-1d93dc791c7c/12-05.pdf
Administrative Letter 2012-06, Legislation Enacted by the 2012 Virginia General Assembly - Clarification of House Bill 523 (and companion Senate Bill 369) House Bill 127, and House Bill 1202 (and companion Senate Bill 140), issued June 1, 2012, https://www.scc.virginia.gov/getattachment/ babcaaff-e4cd-4563-a3fd-a24a38027a78/12-06.pdf
Administrative Letter 2012-07, Certificates of Insurance, issued July 1, 2012, https://www.scc.virginia.gov/ getattachment/a9259d03-5f9a-4cdc-b281-6faa2e4d1bf7/12-07.pdf
Administrative Letter 2012-08, Summary of Benefits and Coverage and Uniform Glossary, issued July 9, 2012, https://www.scc.virginia.gov/getattachment/bf555848-4ee9-4e69-bdbe-c3c8b356c206/12-08.pdf
Administrative Letter 2012-09, Credit Life Insurance and Credit Accident and Sickness Insurance Premium Rates Effective January 1, 2013, issued September 14, 2012, https://www.scc.virginia.gov/getattachment/5a670f91-2286-4819-8202-7630f03975fd/12-09.pdf
Administrative Letter 2012-10, Licensing of Public Adjusters in Virginia, Effective January 1, 2012, issued October 1, 2012, https://www.scc.virginia.gov/getattachment/3ae7ef53-3bf4-4e6a-8f29-ba75b2f970df/12-10.pdf
Administrative Letter 2012-11, Requirements for Reinsurers Applying to Qualify as Acceptable Reinsurers under § 38.2-1316.2 of the Code of Virginia, issued December 13, 2012, https://www.scc.virginia.gov/getattachment/d2261926-100c-41e2-a605-3d8f0a231d98/12-11.pdf
Administrative Letter 2013-01, Supplemental Information and Other Required Disclosures, issued February 1, 2013, https://www.scc.virginia.gov/getattachment/73cede56-4f55-48b2-9c75-452ae9351e54/13-01.pdf
Administrative Letter 2013-02, Revisions to the Virginia Insurance Continuing Education Program Requirements Effective January 1, 2013, issued, February 1, 2013, https://www.scc.virginia.gov/getattachment/19899c52-76c8-4b12-8587-67b37caa3740/13-02.pdf
Administrative Letter 2013-03, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2012 Reporting Period, issued March 8, 2013, https://www.scc.virginia.gov/getattachment/6e5792df-9367-43ee-af7e-f5167fb7dc41/13-03.pdf
Administrative Letter 2013-04, Producer Licensing Appointment Fee Reduction Effective July 1, 2013, issued May 1, 2013, https://www.scc.virginia.gov/getattach ment/2884762f-e0fa-4167-a46d-fd69d2194e8f/13-04.pdf
Administrative Letter 2013-05, Legislation Enacted by the 2013 Virginia General Assembly, issued May 20, 2013, https://www.scc.virginia.gov/getattachment/681e9974-21bc-4037-a504-e05b8b550d4f/13-05.pdf
Administrative Letter 2013-06, Senate Bill 984 (§ 38.2-236), issued June 4, 2013, https://www.scc.virginia.gov/ getattachment/ff3a6bcb-a97e-450d-a014-092a998f655b/13-06.pdf
Administrative Letter 2014-02, Premium Tax and Assessment Practices and Procedures, Withdrawal of Administrative Letter 2010-08 Dated July 28, 2010, issued January 28, 2014, https://www.scc.virginia.gov/getattachment/d49538bc-3fa3-40a7-b887-52a9147c301e/14-02.pdf
Administrative Letter 2014-04, Insurance-Related Legislation Enacted by the 2014 Virginia General Assembly, issued May 28, 2014, https://www.scc.virginia.gov/getattachment /bb2bf08e-bb89-4f1c-aacd-ef2e432c08b3/14-04.pdf
Administrative Letter 2015-03, Filing Procedures for Compliance with the Provisions of the Terrorism Risk Insurance Program Reauthorization Act of 2015; Withdrawal of Administrative Letters 2002-15, 2004-06, 2006-03 and 2008-01, issued March 10, 2015, https://www.scc.virginia.gov/getattachment/c40f89e1-e7bc-45b6-98c8-f409479e97af/15-03.pdf
Administrative Letter 2015-04, Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2014 Reporting Period, issued March 12, 2015, https://www.scc.virginia.gov/ getattachment/e082399b-c152-4675-94cc-55168ad6d676/15-04.pdf
Administrative Letter 2015-07, Requirements for Adverse Underwriting Decisions and Notices; Withdrawal of Administrative Letters 1978-4, 1978-9, 1978-11, 1981-4, 1981-15, 1981-16, and 2003-06, issued March 30, 2015, Revised 7/19/19, https://www.scc.virginia.gov/getattachment /db194cb6-2d37-4478-8047-1dc01de5f1b4/15-07.pdf
Administrative Letter 2015-08, Withdrawal of Administrative Letter 2015-01; Code of Virginia § 38.2-3418.17 - Coverage for Autism Spectrum Disorder, issued April 3, 2015, https://www.scc.virginia.gov/getattachment/88322ce1-1e79-4946-b345-9c389e97cf9c/15-08.pdf
Administrative Letter 2015-09, Withdrawal of Administrative Letters 1981-11, 1983-6, 1985-13, 1985-15, 1986-20, 1987-15, 1988-9, 1988-14, 1990-13, 1992-8, 1992-14, 1992-15, 1992-16, 1992-17, 1992-24, 1993-16, 1997-1, 1997-13, 1998-4, 1998-6, 1998-7, and 1999-9, issued May 1, 2015, https://www.scc.virginia.gov/getattachment/6a454ba3-1438-48b4-afcf-7257aec21678/15-09.pdf
Administrative Letter 2015-10, Insurance-Related Legislation Enacted by the 2015 Virginia General Assembly, issued May 20, 2015, https://www.scc.virginia.gov/getattachment/ 0c461f3d-5447-4c5d-bde0-eda1f13200bb/15-10.pdf
Administrative Letter 2016-01, 14VAC5-190: Rules Governing the Reporting of Cost and Utilization Data Relating to Mandated Benefits and Mandated Providers - 2015 Reporting Period, issued March 8, 2016, https://www.scc.virginia.gov/getattachment/1abd8f62-6a2f-478e-9056-ef6e4a8bd448/16-01.pdf
Administrative Letter 2016-02, Rules Governing Long-Term Care Insurance 14VAC5-200-125 Annual Rate Reports, issued March 23, 2016, https://www.scc.virginia.gov/ getattachment/a540ea85-97f1-4f6c-8842-5ca49e01195d/16-02.pdf
Administrative Letter 2016-03, Compliance with Statutory Rate Standards in File and Use Lines of Insurance (Price Optimization), issued April 15, 2016, https://www.scc.virginia.gov/getattachment/10491abc-4ade-4431-8641-34d15f16b9a7/16-03.pdf
Administrative Letter 2016-04, Insurance-Related Legislation Enacted by the 2016 Virginia General Assembly, issued May 4, 2016, https://www.scc.virginia.gov/getattachment/ 7a2e833f-b96b-4fc1-b2b4-360ae5ad7dc6/16-04.pdf
Administrative Letter 2016-05, Mandatory Notices; Withdrawal of 2015-05 Administrative Letter - All Companies Licensed to Write Fire and Fire in Combination with Other Coverages Including Policies Providing Homeowners Coverage, Coverage on Owner-Occupied Dwellings, and Coverage for Tenants; and Interested Parties, issued July 1, 2016, Revised 5/25/2018, https://www.scc.virginia.gov /getattachment/a7251834-e65c-49bf-a3ca-967184453a5c/16-05.pdf
Administrative Letter 2016-06, Mandatory Notices; Withdrawal of Administrative Letter 2015-06 - All Insurers Licensed to Write Motor Vehicle Policies and Interested Parties, issued July 1, 2016, Revised 05/25/18, https://www.scc.virginia.gov/getattachment/53cd55a9-dd96-4105-b8d3-b8aa053e8dc5/16-06.pdf
Administrative Letter 2016-07, Implementation of Principle-Based Reserving for Life, Annuity, and Accident and Health Contracts pursuant to Article 10 of Chapter 13 of the Code of Virginia, issued July 1, 2016, https://www.scc.virginia.gov/ getattachment/08c9a64e-878e-48b2-bea6-228ccf62f870/16-07.pdf
Administrative Letter 2016-08, 2016 Legislative Changes to POM Requirements and § 38.2-231 Commercial Liability Policies - Notices of Premium Increase, Cancellation, and Refusal to Renew. Withdraws Administrative Letter 2006-12, issued August 1, 2016, https://www.scc.virginia.gov/ getattachment/3964ffc0-459e-4091-98ed-7a8819cabac4/16-08.pdf
Administrative Letter 2016-09, Provider Discount Arrangements, issued November 15, 2016, https://www.scc.virginia.gov/getattachment/b9ee4c89-337b-4406-8db7-d872dde02ce6/16-09.pdf
Administrative Letter 2017-01, Revisions to the Rules Governing Suitability in Annuity Transactions (14VAC5-45-10 et seq.) of the Virginia Administrative Code), issued April 4, 2017, https://www.scc.virginia.gov/getattachment/ de8c7913-6945-4652-9926-9d257a1ce9a0/17-01.pdf
Administrative Letter 2017-02, Insurance-Related Legislation Enacted by the 2017 Virginia General Assembly, Issued M 4, 2017, https://www.scc.virginia.gov/getattachment/dad1ef83-6a11-4d10-a77a-346b73365f70/17-02.pdf
Administrative Letter 2017-03, Appraisal and Arbitration Provisions in Insurance Policies; Withdrawal and Replacement of Administrative Letter 1998-12, Issued September 15, 2017, https://www.scc.virginia.gov/ getattachment/43a2d2db-af1a-4272-b707-581c0b70f8d9/17-03.pdf
Administrative Letter 2017-04, Closing Protection Letters - Notifies Title Insurance Companies that CPL Charges Should be Reported as Direct Premiums Written and Not as Other Income, Issued November 3, 2017, https://www.scc.virginia. gov/getattachment/e1fd10b9-a415-4e72-b6df-86639801 6887/17-04.pdf
Administrative Letter 2018-01, Credit Insurance Experience Exhibits § 38.2-3730 of the Code of Virginia Withdraws and Replaces Administrative Letter 2015-02, Issued February 14, 2018, https://www.scc.virginia.gov/getattachment/2315e421-b907-49f0-a58f-20985a25da37/18-01.pdf
Administrative Letter 2018-02, Virginia Life, Accident and Sickness Insurance Guaranty Association Notice of Protection Provided by the Virginia Life, Accident and Sickness Insurance Guaranty Association; Issued May 29, 2018, Withdraws and Replaces Administrative Letter 2014-05, https://www.scc.virginia.gov/getattachment/81de159e-afdc-403d-b401-b72dd14b3f20/18-02.pdf
Administrative Letter 2018-03, Foreign and Alien Life Insurer's Reserve Valuation Certificate, Issued May 31, 2018, Withdrawal of Administrative Letter 1990-17, https://www.scc.virginia.gov/getattachment/dbccc43d-2195-474b-91b1-df8e3dd1bce3/18-03.pdf
Administrative Letter 2018-04, Implementation and Enforcement of Senate Bill 672, §§ 38.2-3406.1 and 38.2-3431 of the Code of Virginia, as amended, Issued June 4, 2018 (Revised May 6, 2021) https://www.scc.virginia.gov/ getattachment/37f9bb27-5a67-4f1f-a401-aba7facfcff7/18-04.pdf
Administrative Letter 2018-05 Assessment Practices and Procedures; Withdraws and Replaces Administrative Letter 2015-11, Issued October 1, 2018, https://www.scc.virginia. gov/getattachment/16199393-1201-4ea9-ab54-ad86312 92f9c/18-05.pdf
Administrative Letter 2018-06, Credit Life Insurance and Credit Accident and Sickness Insurance Premium Rates Effective January 1, 2019; Withdraws and Replaces Administrative Letter 2015-12, Issued October 1, 2018, https://www.scc.virginia.gov/getattachment/f27dd942-b1ca-4bfb-8d6d-2c0012f59e93/18-06.pdf
Administrative Letter 2018-07, Participating Insurers Allowed to Either Adopt Rate Service Organization (RSO) Filings or Authorize an RSO to "File on Behalf Of", Issued October 30, 2018, https://www.scc.virginia.gov/getattachment/1a5a6a83-fb6a-4766-a681-867bd5e0af61/18-07.pdf
Administrative Letter 2018-08, Requirements Applicable to Short-Term Limited Duration Insurance Coverage in Virginia, Issued November 1, 2018, REVISED 1-23-2019, https://www.scc.virginia.gov/getattachment/9f588be8-2a76-4039-b043-be4383a77d8f/18-08.pdf
Administrative Letter 2019-01, House Bill 2186 and Senate Bill 1565 - Filing Requirements for Property and Casualty Travel Insurance, Issued April 16, 2019, https://www.scc.virginia.gov/getattachment/29ddb26a-07b7-4459-a491-c90ae05699fc/19-01.pdf
Administrative Letter 2019-02, External Review of Adverse Coverage Determinations for Cancer Patients, Issued May 17, 2019, https://www.scc.virginia.gov/getattachment/255704e9-c3a0-409d-981e-fac4da51bced/19-02.pdf
Administrative Letter 2020-01, Instructions Related to Health Care Shared Savings Incentive Programs in Virginia, Issued February 24, 2020, Revised March 10, 2020, https://scc.virginia.gov/getattachment/ec8a9d8a-2895-4131-8f6d-7824edf7c715/20-01.pdf
Administrative Letter 2020-02, Filing Requirements during the COVID-19 Public Health Emergency, Issued April 14, 2020, https://scc.virginia.gov/getattachment/1323a728-8d17-469f-a8b8-d12b7fa81ae1/2020-02.pdf
Administrative Letter 2020-03, Implementation and Enforcement of House Bill 1503/Senate Bill 1031 § 38.2-3418.17 of the Code of Virginia, as Amended, Issued April 22, 2020, https://scc.virginia.gov/getattachment/ed03e991-d2ce-427d-befc-fe194137bf4d/2020-03.pdf (Withdrawn per Administrative Letter 2022-02)
Administrative Letter 2020-04, Licensure Requirements and Certain Prohibited Conduct, Issued July 28, 2020, https://scc.virginia.gov/getattachment/ec1b02f8-8483-454f-8c8e-a98e151e01dc/2020-04.pdf
Administrative Letter 2020-05, Implementation and Enforcement of Chapters 1080 and 1081 of the 2020 Acts of Assembly (House Bill 1251 and Senate Bill 172, respectively) (Balance Billing Legislation), Issued July 28, 2020, https://scc.virginia.gov/getattachment/079d6a08-e192-4c60-b127-64307b7b3859/2020-05.pdf
Administrative Letter 2020-06, Property Damage Liability Claims Involving Clean-Up, Removal of Vehicles and Debris from Roadways and Property Adjacent to Roadways, Issued August 19, 2020, https://scc.virginia.gov/getattachment /35193336-78b1-4012-88c2-b34a0eba81e1/2020-06.pdf
Administrative Letter 2020-07, Filing Procedures for Compliance with the Provisions of the Terrorism Risk Insurance Program Reauthorization Act of 2019; Withdrawal of Administrative Letter 2015-03, Issued September 1, 2020, https://scc.virginia.gov/getattachment/6c79a5f6-f166-4c20-af80-44b9f89f14bb/AL2020-07.pdf
Administrative Letter 2021-01, Credit Insurance Experience Exhibits, Virginia Code § 38.2-3730, Withdraws and replaces Administrative Letter 2018-01, Issued February 1, 2021, https://www.scc.virginia.gov/getattachment/0c4f50f2-ad96-4234-a6ce-8edf774cd4b5/2021-01.pdf
Administrative Letter 2021-03, SB 1182 and Filings for Revised Minimum Financial Responsibility Limits, Issued May 5, 2021, https://www.scc.virginia.gov/getattachment/ 72525b85-18df-4d84-b1b5-cf9de09e3477/21-03.pdf
Administrative Letter 2021-04, Compliance with Virginia's Arbitration Process for Balance Billing Claims, Issued November 22, 2021, https://www.scc.virginia.gov/getattach ment/0d032dd2-8cbf-4446-87b0-06db15cda57c/21-04.pdf
Administrative Letter 2022-01, Split Settlements - Notifies Title and Title Settlement Agents that Split Settlements are Unauthorized under Applicable Virginia Laws and Regulations, https://www.scc.virginia.gov/getattachment/ 3fee2e58-6b07-4627-be15-8182c06833aa/AL-22-01.pdf
Administrative Letter 2022-02, Treatment for Autism Spectrum Disorder - Requirements and Enforcement of §§ 38.2-3412.1 and 38.2-3418.17 of the Code of Virginia, Withdrawal of Administrative Letter 2020-03, Dated April 22, 2020, https://www.scc.virginia.gov/getattachment/6b226085-e530-4a13-bfa6-df2a80f71733/AL_22-02.pdf
Financial Regulation Unit Guidance Documents:
Future Year-End Reserve Valuation Submissions to the Virginia Bureau of Insurance, January 1993, (This letter is available upon request from the Actuarial Support Section of the Financial Regulation Division by calling (804) 371-9589).
Future Year-End Reserve Valuation Submissions Other Than by Hard Copy to the Virginia Bureau of Insurance, September 2002, (This letter is available upon request from the Actuarial Support Section of the Financial Regulation Division by calling (804) 371-9589).
Future Year-End Reserve Valuation Submissions Other Than by Hard Copy to the Virginia Bureau of Insurance, November 2005, (This letter is available upon request from the Actuarial Support Section of the Financial Regulation Division by calling (804) 371-9589).
Letter to Insurers Prior to an Examination Specifying the Date of the Upcoming Examination and Requesting Specific Documentation the Insurer is to Provide to the Bureau of Insurance Staff, revised December 2014, (This letter is available upon request from the Financial Examination Section of the Financial Regulation Division by calling (804) 371-9123).
The following documents are available at https://www.scc.virginia.gov/pages/Company-Financial-Reporting:
Notice of Certified Reinsurer Applications
List of Approved Certified Reinsurers
NAIC List of Qualified Jurisdictions
Form and Instructions for Form CR-F
Form and Instructions for Form CR-S
NAIC Certified and Reciprocal Jurisdiction Reinsurer webpage
List of Approved Reciprocal Jurisdiction Reinsurers
NAIC List of Reciprocal Jurisdictions
ReFAWG Review Process for Passporting Certified and Reciprocal Jurisdiction Reinsurers
Process for Evaluating Qualified and Reciprocal Jurisdictions
The following documents are available at https://www.scc.virginia.gov/pages/Company-Licensing-and-Amendments
Dental Plan Organizations Requirements for Organizing and Licensing in Virginia, revised January 2022, § 38.2-6102
Instructions for Completing the Initial Reinsurance Intermediary License Application, revised April 2007, § 38.2-1348
Requirements for Surplus Lines Approval in Virginia for an Alien Insurer, revised January 2022, § 38.2-4805.1
Requirements for Surplus Lines Approval in Virginia for a Foreign Carrier, revised November 2022, § 38.2-4805.1
Application for the Establishment of a Managed Care Health Insurance Plan (MCHIP), January 2022, § 38.2-5800
Home Protection Company Requirements for Organizing and Licensing in Virginia, revised March 2022, §§ 38.2-1024 and 38.2-2603
Captive Insurers Requirements for Organizing and Licensing in Virginia, revised March 2022, §§ 38.2-1024 and 38.2-1102
Health Services Plan Requirements for Organizing and Licensing in Virginia, revised January 2022, § 38.2-4200
Health Maintenance Organizations Requirements for Organizing and Licensing in Virginia, revised January 2022, § 38.2-4301
Limited Health Maintenance Organizations Requirements for Organizing and Licensing in Virginia, revised January 2022, § 38.2-4301
Virginia Legal Services Organization Requirements for Organizing and Licensing in Virginia, revised August 2020, § 38.2-4413
Dental Services Plan Requirements for Organizing and Licensing in Virginia, revised January 2022, § 38.2-4517
Optometric Services Plan Requirements for Organizing and Licensing in Virginia, revised January 2022, § 38.2-4517
Insurance Premium Finance Company Requirements for Organizing and Licensing in Virginia, revised September 2022, § 38.2-4701
Community-Based Continuing Care Providers Registration and Disclosure Filing Guidelines, March 2022, § 38.2-4919
Continuing Care Providers Registration and Disclosure Filing Guidelines, revised March 2022, § 38.2-4901
Viatical Settlement Providers Requirements for Operating in Virginia, revised June 2022, § 38.2-6002
Multiple Employer Welfare Arrangements Requirements for Operating in Virginia, revised March 2022, Article 3 of Chapter 34 of Title 38.2
Requirements for Accredited Substantially Similar, and Trusteed Reinsurers, December 2022, § 38.2-1316.2
Requirements for Certified Reinsurers, September 2022, § 38.2-1316.2 B
Requirements for Reciprocal Jurisdiction Reinsurers, § 38.2-1316.2 E
Requirements for Organizing and Licensing of a Group Self-Insurance Association, § 65.2-802
Licensing Procedures for Managing General Agents to Obtain Authority in Virginia (Procedures, Instructions and Application), revised October 2005, § 38.2-1359
Information Concerning Purchasing Group Registration, January 2022, § 38.2-5108
Information Concerning Risk Retention Group Registration, January 2022, §§ 38.2-5102 and 38.2-5103
Application for License as an Insurance Rating Organization, Advisory Organization, or Statistical Agent, July 2011, § 38.2-1914
The following document is available at https://www.naic.org/industry_ucaa.htm: Uniform Certificate of Authority Application, revised August 2014, §§ 38.2-1024 and 38.2-1206,
The following documents are available at https://www.scc.virginia.gov/pages/Insurance-Holding-Companies-Forms-(14VAC5-260):
Form A, Instructions for Application for Approval of Acquisition of Control of or Merger with a Domestic Insurer Pursuant to § 38.2-1323, revised January 1, 2015, 14VAC5-260
Form B, Instructions for Insurance Holding Company System Annual Registration Statement Pursuant to § 38.2-1329, revised January 1, 2015, 14VAC5-260
Form C, Instructions for Summary of Changes to Registration Statement Pursuant to § 38.2-1329, revised January 1, 2015, 14VAC5-260
Form D, Instructions for Prior Notice and Application for Approval of Certain Transactions Pursuant to § 38.2-1330 B, revised January 1, 2015, 14VAC5-260
Form E, Instructions for Pre-Acquisition Notification Form Regarding the Potential Competitive Impact of a Proposed Merger or Acquisition by a Nondomiciliary Insurer Doing Business in this Commonwealth or by a Domestic Insurer Pursuant to § 38.2-1323, revised January 1, 2015, 14VAC5-260
Form F, Instructions for Enterprise Risk Report Pursuant to § 38.2-1329 L, May 15, 2015, 14VAC5-260
Form G, Instructions for Notice of Dividends and Distributions to Shareholders Pursuant to §§ 38.2-1329 F and 38.2-1330.1, revised January 1, 2015, 14VAC5-260
The following document is available at https://www.scc.virginia.gov/pages/Annual-License-Renewal-and-Financial-Filing-Submis: NAIC Financial Standard State Filing Checklists for filings due in 2021 for Fraternal Societies, Health Organizations, Life, Accident and Health Companies, Property and Casualty Companies, and Title Companies
Virginia Specific Financial and License Renewal Forms:
Form R01, Analysis of Excess Capital and Surplus Investments Report
Form R2A, Application for Renewal of License
Form R03, Audited Financial Statements Exemption Affidavit
Form R05, Certificate of Assuming Insurer
Form R05Q, Certificate of Assuming Insurer Quarterly Update
Form R06, Costs of HMO's Indemnification and Nonparticipating Referral Provider Arrangements
Form R08, Producer-Controlled Insurer Report
Form R09, Report of Assessable Ocean and Inland Marine Premium
Form R10, Report of Assets Pledged, Hypothecated or Encumbered
Form R12, Request for Information Regarding Reinsurance Intermediaries (RIS)
Form R13, Statement of Material Changes
Form R14, Supplementary Statement of Covered and Uncovered Expenses
Form R15, Certificate of Certified Reinsurer
Form R16, Surplus Lines Annual Filing Information
Form R19, Multiple Employer Welfare Arrangement Policy Verification
Form R20, CBCC and CCRC Demographic Information Form
Multiple Employer Welfare Arrangement Renewal
Purchasing Group Annual Renewal
Premium Finance Annual Statement Form
Reinsurance Intermediary License Renewal Application
Market Regulation Unit Guidance Documents:
Assigned Risk Workers' Compensation Rates, https://www.scc.virginia.gov/pages/Workers-Compensation
Common Problems Found during Agent Investigations, revised July 2021, https://www.scc.virginia.gov/ getattachment/7dabf3ed-ad83-4854-8da7-4eec9a452c3f/ comprob.pdf
Common Problems Found during Life and Health Market Conduct Examinations, revised April 2015, https://www.scc.virginia.gov/getattachment/3a829497-4921-4493-a620-5ef4f604daf0/lh_prob.pdf
Common Problems Identified by the Property and Casualty Market Conduct and Consumer Services Sections, revised November 2021, https://www.scc.virginia.gov/getattachment/ aac0469e-3bb6-43a8-9105-aa8ef47541ea/pc_prob.pdf
Common Problems for Real Estate Settlement Agents (RESA), updated periodically, § 55.1-1000 and 14VAC5-395, https://www.scc.virginia.gov/getattachment/99dde81e-fb9b-461c-be1b-7cc893ccab36/agentresa.pdf
Credit Insurance Experience Exhibits Questionnaire, revised January 10, 2022, https://www.scc.virginia.gov/getattachment /f4a7404e-abaa-4ee3-9fb5-8d8bb81934a8/ci_ques.pdf
Forms/Reports for Insurers: Long-Term Care (14VAC5-200), https://www.scc.virginia.gov/pages/Long-Term-Care-Forms Reports
Medicare Supplement (14VAC5-170), https://www.scc. virginia.gov/pages/Medicare-Supplement-Forms
Mandated Benefits (Form MB-1 and instructions) (14VAC5-190), https://www.scc.virginia.gov/pages/Mandated-Benefits-and-Mandated-Offers
NAIC Product Review Filing Checklists for Life and Health, https://www.scc.virginia.gov/pages/NAIC-Product-Checklists
Statistical Report Form (VA SRF-2), revised 2016, https://www.scc.virginia.gov/getattachment/83c31e87-af27-4868-96fd-2afe422da476/stat_rept.pdf
Virginia Bureau of Insurance Rates and Policy Forms Search Engine, Life and Health, and Property and Casualty, https://www.scc.virginia.gov/boi/SERFFInquiry/default.aspx
Virginia Property and Casualty Product Requirements Locator, https://eapps.naic.org/prl/do/search/home
Virginia Property and Casualty Filing Guidelines Handbook, revised July 2022, https://www.scc.virginia.gov/ getattachment/4e4d6de6-2b13-4bd7-9bfd-d5e5ed7f07ca/ pc_handbook.pdf
Workers' Compensation Voluntary Market Loss Costs Multipliers, revised July 1, 2022, https://www.scc. virginia.gov/getattachment/c4ef0b6d-0ed5-45da-b89b-fa19 285d803d/wclc_mult.pdf
Administration and Assessment Unit Guidance Documents:
Administrative Letter 2014-02, Premium Tax and Assessment Practices and Procedures, issued January 28, 2014, https://www.scc.virginia.gov/getattachment/d49538bc-3fa3-40a7-b887-52a9147c301e/14-02.pdf
Administrative Letter 2018-05 Assessment Practices and Procedures; Withdraws and Replaces Administrative Letter 2015-11, Issued October 1, 2018, https://www.scc.virginia.gov/getattachment/16199393-1201-4ea9-ab54-ad8631292f9c/18-05.pdf
Consumer Assistance and Outreach Services Guide, 2021, https://www.scc.virginia.gov/getattachment /d528a0b5-14f5-415b-9abf-76e3301bc1d2/outreach.pdf
Life and Health Consumer Guides:
10 Tips to Help You Understand Your Coverage and Rights under Your Managed Care Health Insurance Plan, https://www.scc.virginia.gov/pages/Ten-Tips-for-Managed-Care
2022 Choosing a Medigap Policy: A Guide to Health Insurance for People with Medicare, published 2022, https://scc.virginia.gov/getattachment/b6642990-6ce3-4377-bfb2-bf6eb7d9064f/02110-Medicare-Medigap-guide.pdf
2023 Medicare Premiums, Deductibles, and Co-insurance, revised October 2022, https://www.scc.virginia.gov/getdoc/ 7f958478-3b61-4ad3-8547-b98bb353901e/medchange.pdf
2023 Part D Medicare Prescription Drug Plans in Virginia, revised September 2022, https://www.scc.virginia.gov/ getdoc/bb6e605b-2879-4766-a08a-139f681a9e45/medcare drug.pdf
2023 Part C Medicare Advantage Plans in Virginia, revised September 2022, https://www.scc.virginia.gov/getdoc/23607 e77-2779-42d4-ad4c-2af8d54c1949/medcarehlth.pdf
2023 Special Needs Plans in Virginia, revised September 2022, https://www.scc.virginia.gov/getdoc/a397e358-bbd3-4fb6-b063-a36935ee7806/SpecialNeedsPlanVA.pdf
2023 Tax Qualified Long-Term Figures, revised December 2022, https://www.scc.virginia.gov/getattachment/98e9ea6a-7a1b-4307-b029-82455c1bc144/ltc_taxqual.pdf
A Shopper's Guide for Health Insurance in Virginia, https://www.scc.virginia.gov/getattachment/f5c76b90-9e05-4b34-8c23-b1e0ca0b2e81/HealthInsShopGuide.pdf
Shopper's Guide to Cancer Insurance, 2022, https://content.naic.org/sites/default/files/publication-cax-pp-consumer-cancer.pdf
A Shopper's Guide to Long-Term Care Insurance, revised 2022, https://content.naic.org/sites/default/files/publication-ltc-lp-shoppers-guide-long-term.pdf
Appointment of Authorized Representative, revised July 2011, https://www.scc.virginia.gov/getattachment/00058346-9c98-433e-b8ec-c99f49a8edc9/216b.pdf
Consumer Assistance - Managed Care Health Insurance Plans, https://www.scc.virginia.gov/pages/Managed-Care-Problems-and-Questions
Consumer Assistance Services; Consumer Outreach and Education Guide, revised August 2021, https://www.scc.virginia.gov/getattachment/d528a0b5-14f5-415b-9abf-76e3301bc1d2/outreach.pdf
Facts about Long-Term Care Insurance in Virginia, revised May 2021, https://www.scc.virginia.gov/getattachment/ c2f1f25a-ad7d-4ae7-b0dd-7b3ca7750a7f/ltcfacts.pdf
About the Affordable Care Act, https://www.scc.virginia.gov/ pages/About-the-Affordable-Care-Act
Forms to Request an Independent External Review of an Adverse Determination, https://www.scc.virginia.gov/get attachment/35f5364a-c16f-4e6d-a559-8a0ae9a73acd/216a.pdf
Important Information Regarding Medicare Advantage Plan Marketing, revised August 2022, https://www.scc.virginia.gov/getattachment/f1c6d736-fa59-4d5e-b40a-9487503f1fbd/adv_mktng.pdf
Know Your Rights Regarding Life and Health Insurance, https://www.scc.virginia.gov/pages/L-H-Rights
Life and Health Complaint Form, revised April 2021, https://scc.virginia.gov/getattachment/faa225c9-c8d4-47b4-b43b-52e13e4759e8/lhinquiry.pdf
State Corporation Commission, Pharmacy Benefits Management Complaint Form, June 2021, https://www.scc.virginia.gov/getattachment/5438da96-4ad5-4850-9b8a-1dd55714cd18/PBM-Complaint-Form.pdf
Life and Health Options If You Leave or Lose Your Job, https://www.scc.virginia.gov/getattachment/b4880758-a1e1-47cc-b06a-0153af9f6edf/keep_ins.pdf
NAIC Life Insurance Policy Locator Service, https://eapps.naic.org/life-policy-locator/#/welcome
List of Carriers with Recently Approved Individual Stand-Alone Dental Plans, 2022, revised October 21, 2021, https://www.scc.virginia.gov/getattachment/ec783f3c-a1f2-4a68-bf57-5d3587eb3f55/Dent_Ind22.pdf
List of Carriers with Recently Approved Small Employer Stand-Alone Dental Plans, 2022, revised October 21, 2021, https://www.scc.virginia.gov/getattachment/e43b9116-28ef-47d6-8bf6-a6bae6dae0d4/dent_smal22.pdf
List of Long-Term Care Policies, and Companies with Approved Individual Long-Term Care Partnership Policies, revised May 2022, https://www.scc.virginia.gov/ getattachment/556a2cca-a455-428a-af10-9a588348c1bb/ltc list.pdf
List of Carriers with Approved Individual Health Benefit Plans, revised October 19, 2021, https://www.scc. virginia.gov/getattachment/7b04f829-1f85-4ec3-8958-2579 be1406a4/hbp_indv22.pdf
List of Carriers with Approved Small Employer Health Benefit Plans, 2022, revised October 20, 2021, https://www.scc.virginia.gov/getattachment/1b4d7017-a47b-4b5a-9fa0-9ade4cd640f9/OnandOffMed-Group-22.pdf
List of Carriers with Recently Approved Stand-Alone Vision Plans - Individual and Group Markets, October 19, 2021, https://www.scc.virginia.gov/getattachment/8d70fa60-cfd1-42a9-9308-99f37901ec0a/Vision-Plans-in-Virginia-22.pdf
List of Carriers to Offer Individual Coverage On-Exchange in 2022, revised October 6, 2021, https://www.scc.virginia.gov/ getattachment/e9f17520-60ff-41c8-86cb-90981518f913/ Carrier_area_list22.pdf
Individual Health Insurance Enrollment Information, https://www.scc.virginia.gov/getattachment/58404819-7bf0-4377-9ec9-b1ff6d3ba0bc/FAQ-Individual-Enrollment-22.pdf
Managed Care Health Insurance Plan Appeal Process, published July 21, 2003, https://www.scc.virginia.gov/ getattachment/d6008cf3-0d86-4eea-81fe-d45f5e049b1a/ appeal.pdf
Short-Term Limited Duration Plan Information, revised February 2022, https://www.scc.virginia.gov/getattachment/ 04558edf-ec72-4f02-a5bc-b98d4a9c4ae1/ STlimitedinsinfo.pdf
Understanding Health Coverage Alternative Options, revised September 2022, https://www.scc.virginia.gov/getattachment/ 5de69817-48d2-4cfc-8594-56048816edde/HealthCoverage Alts.pdf
Tips to Help You Appeal a Denial from Your Managed Care Health Insurance Plan (MCHIP), https://scc.virginia.gov/ getattachment/5fd9ac7e-4d83-4f2f-a2ff-b5428f2069d9/ appealtips.pdf
Tips to Help You Appeal an Experimental Investigational Services Denial by Your MCHIP, https://scc.virginia.gov/ getattachment/a13ac2b5-efb6-4d1a-a1b5-a76bfbaa4a86/ exptips.pdf
Do You Need Help with a Request or Appeal for Coverage of a Prescription Drug? https://scc.virginia.gov/getattachment/ c5d78d48-b184-4d58-9a25-56172bec8382/ scriptips.pdf
Mandated Benefits, Offers and Reporting, https://www.scc.virginia.gov/pages/Mandated-Benefits-and-Mandated-Offers
Virginia Medigap Policies Premium Guide, revised September 2022, https://www.scc.virginia.gov/getattachment/8be3bdf5-1aa4-4432-b8cb-cfa00a23c9ce/medsup_txt.pdf
Frequently Asked Questions Medigap Plans for Under Age 65, https://www.scc.virginia.gov/getattachment/ac15e602-4055-4151-a1a6-7974d744af03/FAQ_Medigap.pdf
Virginia Life Insurance Consumer's Guide, 2019, https://scc.virginia.gov/getattachment/c75deec4-1883-44b1-ae72-905432c15ecf/lifeguide.pdf
Property and Casualty Consumer Guides:
Auto Insurance Consumer's Guide, 2022, https://scc.virginia.gov/getattachment/93774df3-1375-4978-8e58-1887da4944d3/autoguide.pdf
Seguro de Automoviles, Guia para el Consumidor, revised 2006, https://scc.virginia.gov/getattachment/3cfc9635-23b8-465c-82b7-5392981db19b/auto_espanol.pdf
Consumer Assistance Services; Consumer Outreach and Education Guide, revised August 2021, https://www.scc.virginia.gov/getattachment/d528a0b5-14f5-415b-9abf-76e3301bc1d2/outreach.pdf
Insurance Credit Scoring - How It Affects Your Automobile and Homeowners Insurance, 2020, https://scc.virginia.gov/ getattachment/ebe5df2d-2ea3-44dc-ac06-ea3f82694645/ creditscor.pdf
Virginia Homeowners Insurance Consumer's Guide, 2020, https://scc.virginia.gov/getattachment/6daa4217-c84b-433b-aa6d-676ebc27a57e/hoguide.pdf
Seguro para Propietarios de Viviendas - Guia para el Consumidor, 2006, https://scc.virginia.gov/getattachment /8892a0f2-f8c4-4e2d-bb63-c8213045e042/home_espanol.pdf
Renters Insurance Consumer's Guide, 2020, https://scc.virginia.gov/getattachment/10ff21bd-f3bd-4f34-b124-ecaee2e38566/va_rent.pdf
Seguro para Inquilinos, Guia del Cosumidor, https://scc.virginia.gov/getattachment/7eed90b6-7fc0-412c-9a7f-7ed93722b81a/va_inquilar.pdf
Forced-Placed Insurance Guide, 2020, https://www.scc.virginia.gov/getattachment/d3edbb7e-085b-47fd-b2ca-1d15fcef92bf/forcedplace_guide.pdf
State Corporation Commission, Bureau of Insurance, Property and Casualty Insurance Consumer Complaint Form, April 2020, https://scc.virginia.gov/getattachment/603f776e-964a-4445-94c3-50e029c80224/pc_fill.pdf
Teenager's Guide to Auto Insurance, 2020, https://scc.virginia.gov/getattachment/0cf385c3-6a45-49ea-8ba5-f01d6f132cd0/auto_teen.pdf
Title Insurance Consumer's Guide, 2020, https://scc.virginia.gov/getattachment/321b8a51-e206-49a5-bf6a-6e08a739de89/titleguide.pdf
Commercial Insurance Consumer's Guide, 2020, https://scc.virginia.gov/getattachment/ba0948de-be5f-47f4-a5dd-ada6797054c6/commguide.pdf
When a Disaster Strikes: What to Do after an Insured Commercial Property Loss, 2020, https://scc.virginia.gov/ getattachment/396af389-ba2c-4077-8a2c-78c73e086a17/ comm_dis.pdf
When a Disaster Strikes: What to Do after an Insured Homeowners Loss, 2020, https://scc.virginia.gov/ getattachment/10abd708-1bdb-43c9-92b5-59f3bf28d98e/ ho_dis.pdf
Forms and Guides Respecting Licensing of Individuals and Agencies:
Form 3001, Application for Individual Producer License, January 2021, https://scc.virginia.gov/getattachment/ 7eb7faee-cfad-4725-bd7b-5b585f8ccefe/3001.pdf
Form 4052, Application for Business Entity Insurance License, January 2021, https://scc.virginia.gov/ getattachment/5fb1dfd7-5e04-465b-b906-2fe05681d242/ 4052.pdf
Form 4151, Appointment Form, January 2021, https://scc.virginia.gov/getattachment/1ca03a26-9a68-4bbd-b3ec-4f3d0267afa6/4151.pdf
Form 4921, Appointment Cancellation Form, January 2021, https://scc.virginia.gov/getattachment/23442b30-7725-4c95-92e6-35cf9131710e/4921.pdf
Form 5001, Virginia Service Request Form, September 2018, https://scc.virginia.gov/getattachment/ca4f323c-e510-4be4-be29-3893b409fd04/5001.pdf
Virginia Individual License Cancellation Request Form, revised January 31, 2018, https://scc.virginia.gov/ getattachment/47affc45-b706-4293-b733-904554f3dc81/indcanc.pdf
Virginia Agency License Cancellation Request Form January 31, 2018, https://scc.virginia.gov/getattachment/a68cae81-d710-4ae8-aa01-f7760d7bb089/agcanc.pdf
Title Instructor Certification and Affidavit of Course Completion, https://scc.virginia.gov/getattachment/205290c0 -98bc-47ee-bae1-c71bec320226/instr_cert.pdf
Nonlicensed 1033 Consent Waiver Form, January 2021, https://scc.virginia.gov/getattachment/375dbf57-eb01-40c1-9327-ee7a9d0c5a28/1033.pdf
Unlicensed Ocean Marine Disclosure Form, https://scc.virginia.gov/getattachment/c375e550-e604-407d-bb6f-938d5ae77b4b/om_form.pdf
Annual Certification of Anti-Fraud Initiatives Form, https://scc.virginia.gov/getattachment/586e8ac9-a959-4478-bfc8-cf0527d99d69/viatcert.pdf
Forms for Surplus Lines Insurance:
Form 3001, Application for Individual Insurance License, January 2021, https://scc.virginia.gov/getattachment/7eb7 faee-cfad-4725-bd7b-5b585f8ccefe/3001.pdf
Form 4052, Application for Business Entity Insurance License, January 2021, https://scc.virginia.gov /getattachment/5fb1dfd7-5e04-465b-b906-2fe05681d242/ 4052.pdf
Form SLB-2, Bond for Surplus Lines Insurance Broker, January 2004, https://scc.virginia.gov/getattachment/a2e7 54f2-933f-4f5c-ab1d-6a241ce866cf/slb-2.pdf
Annual Assessment Report, https://scc.virginia.gov/boi/ SLBAssessment
Form SLB-9, Notice to Insured, effective August 2020, https://scc.virginia.gov/getattachment/32e8a02c-b7a5-4dd2-90dd-ece667aa6549/slb-9.pdf
Forms Respecting Licensing of Public Adjusters:
Form PA-2, Bond for Public Adjusters, July 2014, https://scc.virginia.gov/getattachment/733f647b-9429-4ca5-a169-48496d5d5cc3/pa2bond.pdf
Forms for Title Settlement Agents and Agencies:
Title Settlement Agent and Agency Financial Responsibility Certification Form, https://scc.virginia.gov/getattachment /bc1b3a5d-15bf-4f2e-876f-f49b247ace54/tsa_cert.pdf
Title Settlement Agent Surety Bond, https://scc.virginia.gov/getattachment/2ed8aa40-7ae5-4bfa-80d5-d783d60ac973/tsasuretybond.pdf
Waiver of Blanket Fidelity Bond or Employee Dishonesty Insurance Policy for Title Insurance Settlement Agents, https://scc.virginia.gov/getattachment/fb9249fe-98af-4356-af00-d0393c0bc5ef/tsawaiver.pdf
Settlement Agent Official Registration Form, Individual, March 30, 2012, https://www.scc.virginia.gov/getattachment/ 6821971a-c914-430e-8cbe-173f7787cc9b/sareg_indiv.pdf
Settlement Agent Registration Form - Corporation or Other Legal Entity, March 30, 2012, https://scc.virginia.gov/ getattachment/93a5296c-2bf3-4d1f-a051-260c9b04ce12/ sareg_corp.pdf
Health Benefit Exchange Division
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. in the Virginia State Corporation Commission, 1300 East Main Street, 5th Floor, Richmond, VA 23219. The mailing address is P.O. Box 1197, Richmond, VA 23218-1197. Copies may be obtained at the cost of $0.50 per page.
Questions regarding interpretation or implementation of these documents may be directed to Keven Patchett, Director, Health Benefit Division, 1300 East Main Street, 5th Floor, Richmond, VA 23219, ExchangeDivision@scc.virginia.gov.
Guidance Documents for Exchange Assisters:
CDO and CAC Frequently Asked Questions, November 10, 2021, https://www.scc.virginia.gov/getattachment/4fcfed74-53cd-49cc-b964-30715ac140a9/CDO-FAQ.pdf
Navigator Frequently Asked Questions, November 10, 2021, https://www.scc.virginia.gov/getattachment/eccaa566-9f3e-4a55-842f-fd9e7f43acb2/Navigator-FAQ.pdf
Guidance Documents for Exchange Consumers:
HBE FAQ, (English, Spanish, Korean, Vietnamese) February 15, 2021, https://www.scc.virginia.gov/pages/Details-for-Consumers
SHOP FAQ, (English, Spanish, Korean, Vietnamese), January 15, 2021
https://www.scc.virginia.gov/getattachment/eda34922-f36b-4e36-a607-fd83d457d8e2/SHOP-FAQs-English.pdf
https://www.scc.virginia.gov/getattachment/9f5dd8d1-89b7-4074-9b26-a0ac52f720c1/SHOP-FAQs-Spanish.pdf
https://www.scc.virginia.gov/getattachment/bb7da211-bfbc-4524-8698-f433ba9e14bc/SHOP-FAQs-Korean.pdf
https://www.scc.virginia.gov/getattachment/8af82a3b-c800-4499-939e-28d8ef57390e/SHOP-FAQs-Vietnamese.pdf
Exchange Administration Documents:
Fraud, Waste, and Abuse Guidelines, issued May 27, 2021
https://www.scc.virginia.gov/getattachment/5fdee8df-1ab9-4d46-840e-03a449251588/HBE_FraudWasteAbuse_ Guidelines.pdf
Division of Utility Accounting and Finance
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. in the Virginia State Corporation Commission, Division of Utility Accounting and Finance, 1300 East Main Street, 4th Floor, Richmond, VA 23219. The mailing address is P.O. Box 1197, Richmond, VA 23218-1197. Contact Yolanda Suitte at (804) 371-9700 to make an appointment. Copies may be obtained at the cost of $0.50 per page.
Questions regarding interpretation or implementation of these documents may be directed to Kimberly Pate, Director, or Patrick Carr, Scott Armstrong, or Andrea Macgill, Deputy Directors, Division of Utility Accounting and Finance, 1300 East Main Street, 4th Floor, Richmond, VA 23219, telephone (804) 371-9950, or FAX (804) 371-9447. The mailing address is P.O. Box 1197, Richmond, VA 23218-1197. Some of the listed documents may be downloaded from the Division of Utility Accounting and Finance Section on the State Corporation Commission's website at http://www.scc. virginia.gov. Hard copies for certain documents are available. Contact the Division of Utility Accounting and Finance at (804) 371-9950 or by email at accounting@scc.virginia.gov.
Guidance Documents:
Uniform System of Accounts for Telecommunications Companies, Part 32 of Federal Communications Commission Rules and Regulations, revised October 1, 2021 § 56-249
Uniform System of Accounts for Electric Utilities, Part 101 promulgated by the Federal Energy Regulatory Commission, revised April 1, 2021, § 56-249
Uniform System of Accounts for Natural Gas Companies, Part 201 promulgated by the Federal Energy Regulatory Commission, revised April 1, 2021, § 56-249
Uniform System of Accounts for Class A Water Utilities, promulgated by the National Association of Regulatory Utility Commissioners, revised 1996, 144 pages, § 56-249
Uniform System of Accounts for Class C Water Utilities, promulgated by the National Association of Regulatory Utility Commissioners, revised 1996, 62 pages, § 56-249
Uniform System of Accounts for Class A Wastewater Utilities, promulgated by the National Association of Regulatory Utility Commissioners, revised 1996, 145 pages, § 56-249
Uniform System of Accounts for Class C Wastewater Utilities, promulgated by the National Association of Regulatory Utility Commissioners, revised 1996, 61 pages, § 56-249
Accounting Requirements for Rural Utilities Service Electric Borrowers, Electric Cooperatives, Part 1767 promulgated by the Department of Agriculture, revised January 1, 2022, § 56-249
Forms for Annual Reports:
Annual Financial and Operating Report for Electric Companies, consisting of the Federal Energy Regulatory Commission Form 1 and supplemental schedules, § 56-249. Length of report varies by company.
Annual Financial and Operating Report for Gas Companies, consisting of the Federal Energy Regulatory Commission Form 2 and supplemental schedules, § 56-249. Length of report varies by company.
Annual Financial and Operating Report for Telephone Companies, § 56-249. Length of report varies by company, https://scc.virginia.gov/pages/Telephone-Utilities
Annual Financial and Operating Report for Class A Water or Sewer Companies, National Association of Regulatory Utility Commissioners Form, § 56-249. Length of report varies by company.
Annual Financial and Operating Report for Class C Water or Sewer Companies, National Association of Regulatory Utility Commissioners Form, § 56-249. Length of report varies by company, https://scc.virginia.gov/pages/Water-and-Sewer-Companies
Guidelines:
Guidelines for Filing Affiliate or Merger Applications (Title 56, Chapter 4, Regulation of Relations with Affiliated Interests; and Title 56, Chapter 5, Utility Transfers Act), http://www.scc.virginia.gov/uaf/ch4ch5.aspx
Revised Guidelines for Filing Chapter 4 Applications, 6 pages, §§ 56-76 through 56-87, http://www.scc.virginia.gov/uaf/ ch4ch5.aspx
Revised Guidelines for Filing Chapter 5 Applications, 3 pages, §§ 56-88 through 56-92, http://www.scc.virginia.gov/uaf/ ch4ch5.aspx
Supplemental Guidelines for Filing Chapter 5 Applications under Streamlined Review, 1 page, §§ 56-88 through 56-92, http://www.scc.virginia.gov/uaf/ch4ch5.aspx
Chapter 4 - Transaction Summary - Affiliate Transactions, 7 pages, §§ 56-76 through 56-87, http://www.scc.virginia.gov/ uaf/ch4ch5.aspx
Chapter 5 - Transaction Summary - Utilities Transfers Act, 11 pages, §§ 56-88 through 56-92, http://www.scc.virginia.gov/ uaf/ch4ch5.aspx
Interest Rate to be Paid on Customer Deposits, updated December 7, 2021, 20VAC5-10-20, updated annually, http://www.scc.virginia.gov/uaf/fileguide.aspx
Instructions for Filing Securities Applications by Investor-Owned Utilities, revised June 20, 2000, § 56-60, http://www.scc.virginia.gov/uaf/fileguide.aspx
Instructions for Filing Securities Applications by Electric Cooperative Utilities, revised June 20, 2000, § 56-60, http://www.scc.virginia.gov/uaf/fileguide.aspx
Instructions for Submitting Annual Financing Plans by Investor-Owned Utilities, revised June 20, 2000, § 56-56, http://www.scc.virginia.gov/uaf/fileguide.aspx
Instructions for Submitting Annual Financing Plans by Electric Cooperative Utilities, June 20, 2000, § 56-56, http://www.scc.virginia.gov/uaf/fileguide.aspx
Division of Public Utility Regulation
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. in the office of the State Corporation Commission, Division of Public Utility Regulation, 4th Floor, Tyler Building, 1300 East Main Street, Richmond, VA 23219. The mailing address is P.O. Box 1197, Richmond, VA 23218. Contact Kelli Gravely at the same address, telephone (804) 371-9611, FAX (804) 371-9350, or email kelli.gravely@scc.virginia.gov. Questions regarding interpretation or implementation of these documents may also be directed to Kelli Gravely. Additional information regarding the Division of Public Utility Regulation may be obtained at http://www.scc.virginia.gov/pur.
Communications Related Guidance Documents:
Letter, Division of Public Utility Regulation, Concerning Annual Payphone Service Provider Registration for 2023 including the letter and the forms for the payphone service provider annual registration, 20VAC5-407. Contact the Division of Public Utility Regulation at (804) 371-9611.
Letter, Division of Public Utility Regulation, Concerning Annual Operator Service Provider Registration for 2023 including the letter and the forms for the operator service provider annual registration, 20VAC5-407. Contact the Division of Public Utility Regulation at (804) 371-9611.
Application for Registration as an Operator Service Provider, Revised October 2022, 20VAC5-407, https://www.scc.virginia.gov/getdoc/b5396994-2267-406b-ae7f-abc36b860db6/osp-(1).doc, or https://www.scc.virginia. gov/getdoc/101c5495-c9d2-4b71-aa1a-3b58528963c1/ osp.pdf
Application for Registration as a Payphone Service Provider, Revised October 2022, 20VAC5-407, https://www.scc. virginia.gov/getdoc/dc2cd230-868e-4303-86ff-708bc0eb6 f01/psp.pdf, or https://www.scc.virginia.gov/getdoc/0cdab 58b-b623-4cff-8088-f3ba05459429/psp-(1).doc
Instructions and Form for Competitive Local Exchange Carrier Performance or Surety Bond, https://scc.virginia.gov/ getdoc/dcb2d463-c0dd-478c-bedc-92ab7a3ef7e5/bond-blank-clec
Energy Related Guidance Documents:
Tree Trimming Guidelines, September 1, 1996, House Joint Resolution Number 155 of the 1989 Acts of Assembly, https://scc.virginia.gov/getattachment/bf4f4ccb-7564-456e-ab72-1fd48da25a9c/tree.pdf
Guidelines regarding application requirements for a certificate of public convenience and necessity for water and sewerage utilities, November 1, 2006, § 56-265.1 et seq., https://scc.virginia.gov/getattachment/f8583d9c-e270-4b67-ba66-00040ebcfb98/ws.pdf
Letter to All Electric and Gas Utilities regarding collection of monthly bills (cold weather termination of service) and filing of complaint procedures, November annually, § 56-247.1, https://scc.virginia.gov/getattachment/181aaa64-2a7e-4fa2-83e9-0df0aa915058/cold.pdf
Form NMIN, Agricultural Net Metering or Net Metering Interconnection Notification, revised March 1, 2020, 20VAC5-315, https://scc.virginia.gov/getattachment/2763 8978-b63f-4440-b8d4-c910c091f9b7/formnmin.pdf
Form PPAR, Self-Certification for Registration as a Third-Party Partial Requirements Power Purchase Agreement Registered Provider, 20VAC5-315-77, revised March 1, 2020, https://scc.virginia.gov/getattachment/778c31a4-99e6-4c91-8fb7-e24e3084e3e7/ppar.pdf or, https://scc.virginia.gov/ getdoc/876e921e-aee9-412d-b564-8ca74cadbf76/bond_ blank-(1).doc
Electric Utility Integrated Resource Planning Guidelines, revised December 23, 2008, §§ 56-597, 56-598, and 56-599, https://scc.virginia.gov/getattachment/2cd5741c-51d9-4003-b43f-85a6680a3608/irp.pdf
Gas Utility Five-Year Forecast Information Requirements, revised August 2016, § 56-248.1, https://scc.virginia.gov/ getattachment/cfebaae9-45ea-4b58-a0e7-333eba38c7b9/ forecast.pdf
Guidelines Regarding Notice Information for a Third Party Renewable Power Purchase Agreement, December 2013, Chapter 382 of the 2013 Acts of Assembly, and Chapter 803 of the 2017 Acts of Assembly, https://scc.virginia.gov/ pages/Renewable-Energy-Pilot-Program
Guidelines of Minimum Requirements for Transmission Line Applications Filed under Title 56 of the Code of Virginia, effective January 1, 2018, https://scc.virginia.gov/ getattachment/921b6b42-4e06-4ab5-b296-e73fdcd60cac/ Trans.pdf
Staff Guidance on Ordinary versus Non-Ordinary Extension Projects, effective January 1, 2018, https://scc.virginia.gov/ getattachment/e71dc224-567c-4a4a-9787-df1909168818/ StaffGuidanceOrdvsNonOrd.pdf
Guidelines Regarding Electric Power Storage Battery Pilot Programs, effective November 26, 2018. See Commission Order, Docket No. PUR-2018-00060, https://scc.virginia.gov/ docketsearch#caseDocs/138487
Guidelines for Public School Excess Wind Solar Renewable Generation Pilot Programs, effective November 26, 2018. See Commission Order, Docket No. PUR-2018-00061, https://scc.virginia.gov/docketsearch#caseDocs/138488
Guidelines for Municipal Excess Renewable Generation Pilot Programs, effective December 1, 2019. See Commission Order, Docket No. PUR-2019-00182, https://scc.virginia.gov/ docketsearch#caseDocs/140283
Division of Public Service Taxation
Copies of the following documents may be viewed during regular work days from 8 a.m. until 5 p.m. in the State Corporation Commission, Office of the Public Service Taxation Division, Tyler Building, 9th Floor, 1300 East Main Street, Richmond, VA 23219. The mailing address is P.O. Box 1197, Richmond, VA 23218-1197. Copies may be obtained free of charge by contacting Heather Barnes at the same address, telephone (804) 371-9855, FAX (804) 371-9797, or email heather.barnes@scc.virginia.gov. Many of these forms are available on the website at http://www.scc. virginia.gov/pst.
Questions regarding interpretation or implementation of these documents may be directed to Heather Barnes, Principal Utility Appraiser, Public Service Taxation Division, State Corporation Commission, Tyler Building, 9th Floor, 1300 East Main Street, Richmond, VA 23219, telephone (804) 371-9855, (FAX) 804 371-9797, or email heather.barnes@scc. virginia.gov. The mailing address is P.O. Box 1197, Richmond, VA 23218-1197.
Guidance Documents:
CCTD-1, State Tax Bills, all updated annually, Chapter 26 of Title 58.1 of the Code of Virginia
CCTD-3, Tax Report, Electric Companies, revised December 2021, § 58.1-2628.
CCTD-6, Tax Report, Telecommunications Companies, revised December 2021, § 58.1-2628.
CCTD-7, Tax Report, Gas Companies, revised January 2021, § 58.1-2628.
CCTD-8, Tax Report, Water Companies, revised January 2022, § 58.1-2628.
CCTD-9, Report of Certificated Motor Vehicle Carriers for the Assessment of Rolling Stock, revised December 2021, § 58.1-2654.
CCTD-10, Report for Special Tax on Common Carriers by Motor Vehicle, revised December 2021, § 58.1-2663.
CCTD-11, Report for Special Tax on Virginia Pilots' Association, revised December 2021, § 58.1-2663.
CCTD-12, Report of Railroad Companies - Statement of Gross Transportation Receipts, revised December 2021, § 58.1-2663.
CCTD-EUCT, Electric Utility Consumption Tax Monthly Report, revised April 2021, §§ 58.1-2901 and 58.1-2902.
CCTD-NGCT, Natural Gas Consumption Tax Monthly Report, revised April 2021, §§ 58.1-2905 and 58.1-2906.
Real Estate Transaction Form Purchase or Conveyance, 2021, § 58.1-2628.
Motor Vehicle Carriers, Urban-Suburban Statement for Special Tax Exemption, 1963, § 58.1-2660,
Application for Registration as a Payphone Service Provider, revised December 2016.
Application for Registration as an Operator Service Provider, revised May 2019.
Division of Securities and Retail Franchising
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. in the State Corporation Commission, Division of Securities and Retail Franchising, 9th Floor, Tyler Building, 1300 East Main Street, Richmond, VA 23219. The mailing address is P.O. Box 1197, Richmond, VA 23218-1197. Copies may be obtained free of charge by contacting Kathy O'Sullivan at the same address, telephone (804) 371-9784, or FAX (804) 371-9911.
Questions regarding interpretation or implementation of these documents may be directed to Carmen Clifford, Principal Training and Outreach Coordinator, at the same address, telephone (804) 371-1525, or FAX (804) 371-9911.
Guidance Documents:
North American Securities Administrators Association Statements of Policy, September 2019, (Virginia Securities Act, 21VAC5-30-80), https://law.lis.virginia.gov/admincode/ title21/agency5/chapter30/section80/
Investor Education Publications:
Be an Informed Franchisee, September 2021, https://www.scc. virginia.gov/pages/SRF-Publications-Resources
Invest in Your Future: A Guide to Investment Planning, May 2016, https://scc.virginia.gov/pages/SRF-Publications-Resources
Protect Your Future: A Guide to Investment Planning, May 2016, https://scc.virginia.gov/pages/SRF-Publications-Resources
Securities Complaint Form, June 2003 (Virginia Securities Act), https://scc.virginia.gov/pages/File-SRF-Complaint
Virginia Securities Act Forms:
Find all forms for the Virginia Securities Act (§ 13.1-501 et seq. of the Code of Virginia) at https://scc.virginia.gov/pages/SRF-Forms.
Broker-Dealer
Uniform Application for Broker-Dealer Registration (Form BD), revised January 2008.
Broker-Dealer's Surety Bond (Form SA 11), July 1999.
Application for Renewal of a Broker-Dealer's Registration (Form SA 2), July 1999.
Uniform Notice of Termination or Withdrawal of Registration as a Broker-Dealer (Form BDW), January 2008.
Affidavit of Undertaking to the Virginia Division of Securities and Retail Franchising (Form AFF 1), April 2007.
Broker-Dealer Agent
Application for Renewal of Registration as an Agent of an Issuer (Form SD 4), 1997.
Non-FINRA Broker-Dealer or Issuer Agents to be Renewed Exhibit (Form SD 4 A), 1974.
Non-FINRA Broker-Dealer or Issuer Agents to be Canceled with no Disciplinary History (Form SD 4 B), 1974.
Non-FINRA Broker-Dealer or Issuer Agents to be Canceled with Disciplinary History (Form SD 4 C), 1974.
Uniform Application for Securities Industry Registration or Transfer (Form U-4), May 2009.
Uniform Termination Notice for Securities Industry Registration (Form U-5), May 2009.
Agent Multiple Employment Agreement (Form SA 16), July 2007.
Affidavit Regarding Small Corporate Offering Registration Offering (Form AFF), July 1999.
Investment Advisor
Uniform Application for Registration of Investment Advisors (Form ADV), September 2019
Investment Advisor's Surety Bond Form (Form IA-sure), July 1999.
Notice of Withdrawal from Registration as Investment Advisor (Form ADV-W), July 2017.
Affidavit of Understanding to the Virginia Division of Securities and Retail Franchising (Form AFF 2), April 2015.
Affidavit of Understanding to the Virginia Division of Securities and Retail Franchising (Form AFF 3), April 2015.
Investment Advisor Representative
Uniform Application for Securities Industry Registration or Transfer (Form U-4), May 2009.
Uniform Termination Notice for Securities Industry Registration (Form U-5), May 2009.
Investment Advisor Representative Multiple Employment Agreement (Form SA 15), July 2007.
Affidavit for Waiver of Examination (Form SA 3), July 1999.
Securities Registration
Intrastate Crowdfunding Exemption (ICE) Notice Filing Form (Form ICE), July 2020
Uniform Notice of Federal Crowdfunding Offering Form (Form U-CF), December 2017.
Uniform Application to Register Securities (Form U-1), December 2017.
Uniform Consent to Service of Process (Form U-2), June 2016.
Uniform Form of Corporate Resolution (Form U-2a), July 1999.
Small Company Offering Registration (SCOR) (Form U-7), July 2019.
NASAA-SCOR-Form (U-7 SCOR), May 2019.
Registration by Notification - Original Issue (Form SA 4), November 1996.
Registration by Notification - Non-Issuer Distribution (Form SA 5), November 1996.
Registration by Notification - Pursuant to 21VAC5-30-50 Non-Issuer Distribution "Secondary Trading" (Form SA 6), 1989.
Registration by Qualification (Form SA 8), July 1991.
Escrow Agreement (Form SA 12), 1971.
Impounding Agreement (Form SA 13), July 1999.
Notice of Limited Offering of Securities (Form VA-1), November 1996.
Uniform Investment Company Notice Filing (Form NF), April 1997.
Notice of Exempt Offering of Securities (Form SEC Form D), revised May 2017.
Model Accredited Investor Exemption Uniform Notice of Transaction Form (Form Model Form), July 1999.
Application for Coordinated State Review Coordinated Review-Equity (Form CR-Equity-1), August 2003.
Small Business Securities Offering Application for Mid-Atlantic Regional Review Form (Form CR-SCOR Mid-Atlantic), May 2002.
Uniform Notice of Regulation A - Tier 2 Offering, February 2017.
Virginia Retail Franchising Act Forms:
Uniform Franchise Registration Application (Form A), July 2008.
Franchisor's Costs and Sources of Funds (Form B), July 2008.
Uniform Franchise Consent to Service of Process (Form C), July 2008.
Affidavit of Compliance Franchise Amendment and Renewal (Form E), July 2008.
Guarantee of Performance (Form F), March 2013.
Franchisor's Surety Bond (Form G), July 1999.
Notice of Claim of Exemption (Form H), March 2018.
Escrow Agreement (Form K), July 2007.
Application for Coordinated Review of Franchise Registration (Form CR-FRAN), June 1999.
Virginia Trademark Act Forms:
Application for Registration of a Trademark or Service Mark (Form TM1), November 2014.
Application for Renewal Registration of a Trademark or Service Mark (Form TM2), November 2014.
Certificate of Name Change of an Applicant or Registrant (Form TM3), November 2014.
Assignment of Trademark or Service Mark Registration (Sample TM4), November 2014.
Division of Utility and Railroad Safety
Copies of the following documents may be viewed during regular work days from 8:15 a.m. to 5 p.m. in the office of the State Corporation Commission, Division of Utility and Railroad Safety, 4th Floor, Tyler Building, 1300 East Main Street, Richmond, VA 23219. The mailing address is P.O. Box 1197, Richmond, VA 23218. Copies may be obtained at a charge of $0.50 per page. To obtain copies, contact Jennifer Fisher at the same address, telephone (804) 371-9484, FAX (804) 371-9484, or email jennifer.fisher@scc.virginia.gov. Some of the documents may be downloaded from the division website at http://www.scc.virginia.gov/urs/mutility/ pubs.aspx.
Questions regarding interpretation or implementation of these documents may be directed to Lauren Govoni, Director, Division of Utility and Railroad Safety, 1300 East Main Street, 4th Floor, Richmond, VA 23219, telephone (804) 371-9750, FAX (804) 371-9734, or email lauren.govoni@scc. virginia.gov. The mailing address is P.O. Box 1197, Richmond, VA 23218-1197.
Outreach Documents:
Marking Color Code Card, 2 pages, http://www.scc.virginia. gov/urs/colorcode.pdf
Virginia Professional Excavator's Manual, revised May 2019, 86 pages, https://scc.virginia.gov/urs/excavatormanual.pdf
Homeowner's Brochure, March 2015, 2 pages, https://scc.virginia.gov/urs/mutility/doc/hobroch.pdf
Virginia Underground Utility Marking Standards, February 2020, 24 pages, https://scc.virginia.gov/mutility/docs/ va_uums.pdf
Exposing Underground Utility Lines Requirements and Best Practices, August 2005, 11 pages, https://scc.virginia.gov/ urs/mutility/docs/exp_bp.pdf
Impact Mole Requirements and Best Practices, January 2011, 14 pages, https://scc.virginia.gov/urs/mutility/docs/imole_ bp.pdf
Trenchless Excavation Requirements and Best Practices, January 2011, 14 pages, https://scc.virginia.gov/urs/mutility/ docs.te.pdf
Liquefied Petroleum Gas: A Guide to Understanding Regulatory Requirements in Virginia, May 2016, 12 pages, https://scc.virginia.gov/urs/pipe/lpgguide.pdf
Plumbers Beware: A Safety Precautions Brochure, July 2007, 2 pages, https://scc.virginia.gov/urs/mutility/docs/ plumber.pdf
Coloring Book for Children: Wally's Digging Adventure, 20 pages, https://scc.virginia.gov/urs/mutility/docs/color.pdf
Procedural Guidelines for Enforcement of Pipeline Safety Standards, January 2022, 4 pages, https://scc.virginia.gov/ urs/pipe/enfpps.pdf
Pipeline Safety Program Metrics, January 2022, 18 pages, https://www.scc.virginia.gov/getattachment/579295f0-1932-448a-8306-61ec9916fafe/Pipeline-Safety-Program-Metrics-2022.pdf
For copies of the following DVDs, email vadamage prevention@scc.virginia.gov:
Dig with C.A.R.E. Keep Virginia Safe, Training DVD, English and Spanish versions, August 2008
Dig with C.A.R.E. Keep Virginia Safe, Requirements and Best Practices for Trenchless Excavation, Training DVD, English and Spanish versions, January 2011
Wally's Digging Adventure DVD, July 2010. A children's DVD for use in conjunction with the Wally's Digging Adventure Coloring Book for Children.
Advisory Committee Information:
Damage Prevention Advisory Committee Bylaws, December 2017, § 56-265.31 et seq., 5 pages, https://scc.virginia.gov/ urs/mutility/docs/bylaws.pdf
La informacion en Espanol:
CARE Folleto: Virginia Guiua para Excavar o Demoler sin Peligro, May 2007, 2 pages, https://scc.virginia.gov/urs/ mutility/docs.folleto.pdf
Tarjeta de Codigo de Colores, 2 pages, https://scc.virginia. gov/urs/mutility/docs/colores.pdf
DEPARTMENT OF CRIMINAL JUSTICE SERVICES
Copies of the following documents may be viewed during regular work days from 8:30 a.m. until 4:30 p.m. in the office of the Department of Criminal Justice Services, 1100 Bank Street, 12th Floor, Richmond, VA 23219, http://www.dcjs.virginia.gov. Copies may be obtained by contacting Jackson Miller, Director, at the address provided, telephone (804) 225-4300, FAX (804) 786-0588, or email jackson.miller@dcjs.virginia.gov. Copies of guidance documents are free and can be accessed on the agency's website or the Virginia Regulatory Town Hall at https://www.townhall.virginia.gov. Questions regarding interpretation or implementation of these documents may be directed to Jackson Miller at the address provided, telephone (804) 225-4300, FAX (804) 786-0588, or email jackson.miller@dcjs.virginia.gov.
Criminal Justice Services Board
Guidance Documents:
5469, Certified Crime Prevention Community Program Manual, 10/12/2018
5470, Certified Crime Prevention Community Program Recertification Guidelines, 10/12/2018
5481, CASA/CJA Advisory Committee Guidance Policy for Court Appointed Special Advocates Programs, 11/2/2017
5482, Comprehensive Community Corrections Act and Pretrial Services Act, 2/15/2022
5483, Local Community-based Probation and Pretrial Services Grant Application Guide for FY 2015–2016 Continuation Funding, 2/27/2015
5851, Field Training Officer Requirements, 11/19/2015
7225, Forfeited Asset Sharing Program Manual, July 2022, 8/4/2022
VIRGINIA SCHOOL FOR THE DEAF AND THE BLIND
Guidance documents may be obtained from the agency's website at https://www.vsdb.k12.va.us/vsdb/ or by using the links provided. For assistance with accessing documents, contact Tessy Schlemmer, Director of Human Resources, Virginia School for the Deaf and the Blind, P.O. Box 2069, Staunton, VA 24402, telephone (540) 332-9065, or email tessy.schlemmer@vsdbs.virginia.gov. Questions regarding interpretation or implementation of these documents may also be addressed to Tessy Schlemmer.
Guidance Documents:
VSDB Policy Manual
Student Handbook and Code of Conduct
VSDB Board of Visitors Bylaws, revised March 2010
DEPARTMENT OF EDUCATION
Copies of the following documents may be viewed during regular work days from 8:30 a.m. until 4:30 p.m. in the office of the Department of Education, 101 North 14th Street, Richmond, VA 23219. Most of these guidance documents are available for no charge through the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov. Additionally, for questions about interpretation and implementation, please contact Jim Chapman at the Virginia Department of Education, P.O. Box 2120, Richmond, VA 23218-2120, telephone (804) 225-2540, or email jim.chapman@doe.virginia.gov.
State Board of Education
Guidance Documents:
Adult Education, Individual Student Alternative Education Plan (ISAEP) Program Guidelines, 9/27/2012
Adult Education, High School Equivalency (HSE) Examination Guidelines, 9/22/2016
Assessment, English Learners: Guidelines for Participation in the Virginia Assessment Program, 8/22/2018
Assessment, Protocol for State-Directed Investigations of Testing Irregularities, 4/30/2008
Assessment, Guidelines for Instruction-Based Assessments, 12/31/2004
Assessment, Guidelines for the Use of Local Performance Assessments to Verify Credits in Writing, 9/20/2018
COVID-19, Emergency Career and Technical Education Work-Based Learning Guidelines for Internship and Cooperative Education Experiences, 7/9/2020
COVID19, Emergency Guidance on Graduation Requirements, Awarding of Credits and Continuity of Learning Due to COVID-19, 5/28/2020
COVID19, Emergency Guidelines for Local Alternatives to Awarding Standard Units of Credit, 5/28/2020
COVID19, Emergency Guidelines for Locally-Awarded Verified Credits, 4/1/2021
COVID19, Joint Guidance for Student Placements Reimbursed by the Children's Services Act, 5/28/2020
COVID19, Emergency Guidelines for the Use of Local Performance Assessments to Verify Credits in Writing for the 2020-2021 School Year, 2/4/2021
Early Childhood, Virginia's Definition of School Readiness, 4/30/2008
Early Childhood, Virginia Preschool Initiative Virtual Instruction Guidance for 2021-2022, 6/24/2021
Early Childhood, Guidelines for Practice Year 2 of the Early Childhood Unified Measurement and Improvement System, 8/18/2022
Early Childhood, Child Care Subsidy Program Guidance Manual, 9/29/2022
Employment and License, Virginia License Renewal Manual, 2/17/2022
Employment and License, Hiring of Retired Public School Teachers and Administrators for Critical Shortage Areas, 8/7/2001
Employment and License, Virginia's High Objective Uniform State Standard of Evaluation (HOUSSE) for Experienced Teachers, 4/30/2005
Employment and License, Virginia High Objective Uniform State Standard of Evaluation (HOUSSE) for Visiting International Faculty (VIF) Cultural Exchange Teachers, 3/30/2007
Employment and License, Guidelines for Prescribed Professional Teacher's Examinations, 3/3/2022
Employment and License, Criteria for Implementing Experiential Learning Credits for Alternate Route Applicants Seeking Initial Licensure, 10/30/2005
Employment and License, Policy Statement for Implementing in Virginia Approved Programs the Virginia Communication and Literacy Assessment, 11/30/2005
Employment and License, Virginia Standards for the Professional Practice of Teachers, 4/28/2011
Employment and License, Advancing Virginia's Leadership Agenda Guidance Document: Standards and Indicators for School Leaders and Documentation for the Principal of Distinction (Level II) Administration and Supervision Endorsement, 9/27/2012
Employment and License, Guidelines Pertaining to the Employment of Substitute Teachers, 3/24/2011
Employment and License, Procedural Guidelines for Conducting Licensure Hearings, 2/4/2021
Employment and License, Guidelines for Alternate Routes to Licensure, 12/22/2022
Employment and License, Guidelines for Uniform Performance Standards and Evaluation Criteria for Teachers, 7/1/2021
Employment and License, Recertification Guidance Document for Virginia Career Switcher Programs, 9/16/2021
Employment and License, Virginia Teacher Performance Evaluation System Handbook, 8/19/2021
Employment and License, Board of Education Guidance on Cultural Competency Training for Teachers and Other Licensed School Board Employees in Virginia Public Schools, 1/5/2022
Employment and License, Guidelines for Mentor Teacher Programs for Beginning and Experienced Teachers, 2/3/2022
Employment and License, Guidelines for Uniform Performance Standards and Evaluation Criteria for Superintendents, 5/12/2022
Employment and License, Guidelines for Uniform Performance Standards and Evaluation Criteria for Principals, 5/12/2022
Facilities, Guidelines for the Operation of Electronic Room Partitions, 3/5/2020
Finance and Operations, Use of Literary Fund Proceeds, 6/29/2007
Finance and Operations, Guidelines for Establishing Joint or Regional Continuation High Schools or Programs, 5/28/2004
Finance and Operations, Eligibility Criteria and Procedures for Supplemental Funding for School Divisions in the Commonwealth of Virginia That Enter into Cost-Saving or Service-Sharing Agreements, 7/23/2009
Finance and Operations, Criteria for Making Distributions from the Public Charter School Fund, 1/10/2008
Finance and Operations, Guidelines for Providing Loan Interest Rate Subsidy Grant Payments for the Virginia Public School Authority Pooled Bond Program (Revised - September 2019), 11/14/2019
Flag/Moment of Silence, Guidelines on the Recitation of the Pledge of Allegiance, Including Guidelines for Appropriate Etiquette and Conventions for Respecting the Dignity of the Flag, 7/26/2001
Flag/Moment of Silence, Guidelines on the Minute of Silence Requirements, 6/13/2000
Flag/Moment of Silence, Guidelines Concerning Religious Activity in Public Schools, 12/30/1995
Instruction, Guidelines for the K-3 Record for Reading and Mathematics, 9/23/2011
Instruction, Objectives for Personal Living and Finance, 12/30/2006
Instruction, Criteria for Character Education, 7/26/2012
Instruction, Curriculum and Administrative Guide for Driver Education in Virginia, 12/30/2010
Instruction, Guidelines for Banking-In-School Demonstration Partnership Programs, 12/30/2006
Instruction, Procedures for Initiating Academic Year Governor's Schools, 1/30/1999
Instruction, Homebound Instructional Services Guidelines, 2/1/2012
Instruction, Guidelines for Alternatives to Animal Dissection, 7/30/2004
Instruction, World-Class Instructional Design and Assessment (WIDA) English Language Proficiency (ELP) Standards, 3/30/2008
Instruction, Virginia Public Charter School Application Process, 9/22/2016
Instruction, Application for College Partnership Laboratory Schools and the Procedures for Receiving, Reviewing, and Ruling on College Partnership Laboratory School Applications, 10/25/2012
Instruction, Guidelines and Standards of Learning for Family Life Education, 7/9/2020
Instruction, Virginia's Textbook Review Process, 3/24/2011
Instruction, Guidelines for Local Textbook Approval, 9/22/2011
Instruction, List of Board of Education Regulations Identified as Waivable for Charter School Purposes, 6/30/1999
Instruction, Guidelines for Academic and Career Plans, 9/17/2009
Instruction, Physical Education and Physical Activity Program Guidelines for Public Elementary and Middle Schools, 6/28/2018
Instruction, Board of Education Approved Industry Certifications, Occupational Competency Assessments, and Professional Licenses, 6/23/2022
Instruction, High School to Work Partnerships Guidelines and Model Liability Waiver, 6/26/2014
Instruction, Guidelines for the Use of Computer Science Courses to Satisfy Graduation Requirements, 10/13/2022
Instruction, Guidelines for Graduation Requirements: Local Alternative Paths to Standard Units of Credit (Alternatives to the 140- Clock-hour Requirement), 10/22/2015
Instruction, Guidelines for Using Supplementary Written Materials to Teach the Documents of Virginia History and the United States Constitution, 1/22/2015
Instruction, Guidelines for Issuing a Virginia Seal of Biliteracy, 6/25/2015
Instruction, Virginia Public Charter School Application, 9/22/2016
Instruction, Criteria Checklist for Virginia Public Charter School Applications, 9/22/2016
Instruction, Board of Education-approved Criteria for Awarding the Science, Technology, Engineering, and Mathematics (STEM) Diploma Seal, 10/18/2018
Instruction, STEM Competition Team Grant Initiative: Guidance for Submission of Application, 9/19/2019
Instruction, Career and Technical Education Work-Based Learning Guide, 8/4/2022
Instruction, Definition of Students with Limited or Interrupted Formal Education, 5/27/2021
Instruction, Digital Devices in the Classroom - Health and Safety Guidelines, 6/25/2021
Instruction, Guidance for Successful Virtual Learning, 6/24/2021
Instruction, Guidance for Unscheduled Remote Learning Days, 9/2/2021
Instruction, Curriculum Guidelines for Instruction on the Safe Use of and Risks of Abuse of Prescription Drugs, 8/19/2021
Instruction, Model Policies Concerning Instructional Materials with Sexually Explicit Content, 8/4/2022
Instruction, Board of Education Approved Courses to Satisfy Graduation Requirements for the Standard, Advanced Studies, and Modified Standard Diplomas in Virginia Public Schools, 10/13/2022
Military, Guidelines for Honorary High School Diplomas for Veterans of World War II, The Korean War, and the Vietnam War, 10/25/2010
School Calendar, Guidelines for Considering and Approving Requests for Year-Round Instructional Program Waivers Pursuant to § 22.1-79.1, 9/19/2019
School Facilities, Model Guidelines for the Wearing of Uniforms in Public Schools, 7/1/1996
School Facilities, Guidelines for School Facilities in Virginia's Public Schools, 4/1/2021
School Facilities, Guidelines for a Water Management Program to Prevent Legionella Pneumophila Growth in Public School Buildings, 6/24/2021
School Safety, Model Guidance for Positive and Preventive Code of Student Conduct Policy and Alternatives to Suspension, 9/16/2021
School Safety, Virginia School Search Resource Guide, Including Student Search Guidelines, 10/1/2000
School Safety, Guidance for Accommodating Children with Special Dietary Needs in School Nutrition Programs, 10/11/2002
School Safety, Guidelines for Management of the Student's Scholastic Record, 5/1/2004
School Safety, Model Guidelines for School Attendance for Children with Human Immunodeficiency Virus, 12/30/1990
School Safety, Model School Crisis and Emergency Management Plan, 11/30/2007
School Safety, Persistently Dangerous Schools and Unsafe School Choice Option, 4/30/2003
School Safety, Diabetes Management in Schools: Manual for Unlicensed Personnel, 11/25/2021
School Safety, Guidelines for Student Drug-Testing in the Public Schools, 6/30/2004
School Safety, Guidelines for the Prevention of Sexual Misconduct and Abuse in Virginia Public Schools, 3/24/2011
School Safety, Guidelines for Policies on Concussions in Students, 5/13/2021
School Safety, Elementary School Gun Safety Guidelines and Curriculum, 7/31/2011
School Safety, Persistently Dangerous Schools Identification Process and Criteria, 4/29/2003
School Safety, Model Policy to Address Bullying in Virginia's Schools, 10/24/2013
School Safety, Guidelines for School Division Policy Regarding Service Dogs in Virginia's Public Schools, 12/31/2011
School Safety, Resource Document for Local Screening Requirements in Virginia's Public Schools, 9/30/2009
School Safety, Guidelines for Recognition and Treatment of Anaphylaxis in the School Setting, 12/30/2014
School Safety, The Manual for the Training of Public School Employees in the Administration of Medication, 6/1/2012
School Safety, Approved Training Programs for the Treatment of Students with a Seizure Disorder, 12/23/2021
School Safety, Guidelines for Use of Designated Stock Albuterol in Schools, 2/3/2022
School Safety, Guidelines for Policies on Heat-Related Illness Prevention, 9/29/2022
School Safety, Guidelines for Policies on Sudden Cardiac Arrest Prevention in Student Athletes, 11/10/2022
SOA, Process by which Locally Prescribed Graduation Requirements that Exceed the Requirements in 8VAC20-131-50 of the Regulations Establishing Standards for Accrediting Public Schools in Virginia May Be Amended or Discontinued, 11/17/2011
SOA, Interpretation of Regulations for Certain Transfer Students, 12/20/2002
SOA, Substitute Tests Approved for Awarding Verified Credit, 7/27/2017
SOA, Guidelines on Exemplar School Recognition, 4/26/2018
SOA, Guidance Document Governing Certain Provisions of the Regulations Establishing Standards for Accrediting Public Schools in Virginia, 11/25/2021
Special Education, Discipline of Students with Disabilities, 12/30/2010
Special Education, Your Family's Special Education Rights – Virginia Procedural Safeguards Notice, 9/30/2013
Special Education, Required Modifications to Local Procedures and Policies, 11/30/2009
Special Education, Alternative Special Education Staffing Plan Procedures, 12/11/2015
Special Education, Procedures for Receiving and Resolving Complaints which Allege Violation of Federal and State Laws and Regulations Pertaining to Children with Disabilities, 2/25/2000
Special Education, Training Standards for Paraprofessionals Assigned to Work with a Teacher Who Has Primary Oversight of Students with Autism Spectrum Disorder, 1/10/2013
Special Education, Standard Diploma Credit Accommodations for Students with Disabilities, 9/20/2018
Special Education, Guidelines for Educating Students with Specific Learning Disabilities (SLD), 2/28/2017
Special Education, Parent's Guide to Special Education, 12/31/2010
Special Education, Parents' Guide to Special Education Dispute Resolution, 12/31/2008
Special Education, Guidance on Prior Written Notice in the Special Education Process, 5/31/2013
Special Education, Guidance for Military Families with Students in Special Education, 8/31/2014
Special Education, Guidance Document on Manifestation Determination New Requirements, 11/30/2006
Special Education, Extended School Year Services, 12/31/2007
Special Education, Guidance Document on the Implementation of the Regulations Governing Special Education Programs for Children with Disabilities in Virginia, 8/31/2009
Special Education, Guidance Document for Implementing New Special Education Requirements for the Definition of "Parent", 5/31/2009
Special Education, Guidelines for School Division Transfer of Assistive Technology Devices, 9/6/2013
Special Education, Functional Behavioral Assessment, Behavior Intervention Plans and Positive Intervention and Supports, 12/31/2015
Special Education, Guidelines for Working with Students Who Are Blind or Visually Impaired In Virginia Public Schools, 12/15/2017
Special Education, Guidelines for Working with Students Who Are Deaf or Hard of Hearing in Virginia Public Schools, 2/20/2020
Special Education, Speech-Language Pathology Services in the Schools: Guidelines for Best Practice, 12/31/2018
Special Education, Educational Interpreting Services, 12/31/2010
Special Education, Guidance on Evaluation and Eligibility for the Special Education and Related Services, 1/31/2018
Special Education, Guidance Document for Standards-based Individualized Education Programs, 3/31/2016
Special Education, Special Education in Local and Regional Jails: Guidelines for Best Practice, 3/3/2022
Special Education, Guidance for the Development of Postsecondary Goals, 3/3/2022
Special Education, Transfer of Rights for Students with Disabilities upon Reaching the Age of Majority in Virginia, 9/2/2021
Special Education, Handbook for Occupational and Physical Therapy Services in the Public Schools of Virginia, 12/31/2010
Special Education, Handbook for Educators of Students Who Are English Language Learners with Suspected Disabilities, 2/6/2020
Special Education, Guidelines for Educating Students with Autism Spectrum Disorders, 10/31/2010
Special Education, Models of Best Practice in the Education of Students with Autism Spectrum Disorders, 5/31/2011
Special Education, VAAP Participation Criteria and the Determination of Significant Cognitive Disabilities, 2/20/2020
Special Education, Virginia Early Childhood Inclusion Guidance Document, 2/16/2018
Special Education, Guidelines for the Provision of Behavior Analysis in Public Schools, 2/18/2021
Special Education, VDOE Supplemental Guidance for Evaluation and Eligibility in Special Education and Sample Eligibility Forms and Disability Worksheets, 9/16/2021
Special Education, Guidelines for the Consideration of the Need for Age and Developmentally Appropriate Instruction, 5/27/2021
Standards of Quality, Guidance Regarding Maximum Class Size and Student-Teacher Ratios in the Standards of Quality, 1/16/2014
Student Services, Suicide Prevention Guidelines, 9/3/2020
Student Services, Policy Regarding Medication Recommendation by School Personnel, 8/16/2002
Student Services, Child Abuse and Neglect Recognition and Intervention Training Curriculum Guidelines, 5/13/2021
Student Services, Eating Disorders Awareness in the Public School Setting, 8/6/2020
Student Services, Guidelines for Training on the Prevention of Trafficking of Children, 6/28/2018
Student Services, Guidelines for the Prevention of Suspension and Expulsion of Young Children: Supporting Children with Challenging Behaviors in Early Childhood Settings, 12/6/2018
Student Services, Virginia Community School Framework, 1/23/2020
Student Services, Guidance and Model Policy for the Notification of Protective Orders in Public Elementary and Secondary Schools, 12/24/2020
Student Services, Model Policies for the Treatment of Transgender Students in Virginia's Public Schools, 3/6/2021
Student Services, Virginia Social Emotional Learning Standards, 6/26/2021
Student Services, Guidance for the Provision of Specialized Student Support Positions in Virginia Public Schools, 7/8/2021
Tax Credits, Guidelines for the Education Improvement Scholarship Tax Credits Program, 6/13/2019
Tax Credits, Guidelines for the Neighborhood Assistance Act Tax Credit Program for Education, 6/10/2021
Teacher Education, Accountability Measurement of Partnerships and Collaborations Based on PreK-12 School Needs Required by the Regulations Governing the Review and Approval of Education Programs in Virginia, 11/29/2012
Teacher Education, Definitions of At-Risk of Becoming Low-Performing and Low-Performing Institutions of Higher Education in Virginia as Required by Title II of the Higher Education Act (HEA), 3/23/2017
Teacher Education, Criteria for Identifying Alternative Routes to Teacher Licensure as "Low Performing" or "At Risk of Becoming Low Performing" Required by Title II of the Higher Education Opportunity Act, 2/17/2011
Technology, Acceptable Use Policy: A Handbook, 1/1/2001
Technology, Guidelines for the Donation of Obsolete Educational Technology Hardware and Software by Schools Boards to Students, 10/20/2000
Transportation, Virginia School Bus Specifications, 5/30/2019
School Facilities, Guidelines for Implementing New Appropriation Act Provisions for Literary Fund School Construction Loans in the 2022-2024 Biennium
DEPARTMENT OF ELECTIONS
The Virginia Department of Elections is located in the Washington Building, First Floor, 1100 Bank Street, Richmond, VA 23219. The Virginia State Board of Elections (SBE) is the policy making board responsible for approving regulations, forms, and guidance documents. Copies of guidance documents authorized to be provided are subject to costs stated in the department's FOIA policy published on its website and may be viewed on regular work days from 8:30 a.m. until 4:30 p.m. Questions regarding interpretation or implementation of these documents may be directed to department staff at the address provided, via telephone at (804) 864-8901 or toll free (800) 552-9745, by email info@elections.virginia.gov, or FAX (804) 371-0194. Questions will be directed to the appropriate staff member for response.
Obtain up-to-date information on many of the SBE and Department of Elections guidance documents on the Department of Elections website at http://www.elections.virginia.gov. Additionally, most of these guidance documents are available electronically for no charge through the Virginia Regulatory Town Hall at https://www.townhall.virginia.gov.
State Board of Elections
Guidance Documents:
6945, State Board of Elections (SBE) Policies and Election Laws, 12/30/2021
7135, Campaign Finance Laws and Policies, 12/30/2021
7136, Candidate Information, 12/30/2021
7137, Freedom of Information Act Policy, 12/30/2021
DEL-1, 2022 Delegations, 12/5/2022
FW-2021, Forms Warehouse, 12/30/2021
GREB Handbook, the Handbook, 12/30/2021
VIRGINIA EMPLOYMENT COMMISSION
Copies of the following documents may be viewed during regular work days from 8 a.m. until 5 p.m. in the central office of the Virginia Employment Commission, 703 East Main Street, Richmond, VA 23219. Copies of the guidance documents may be obtained by contacting Susan Batte, at the Virginia Employment Commission, Office of Commission Appeals, P.O. Box 1358, Richmond, VA 23218-1358, telephone (804) 786-4140, FAX (804) 786-9034, or email susan.batte@vec.virginia.gov. Unless otherwise indicated, there is a $1.00 per document copying charge. These documents may be accessed and downloaded from the Virginia Employment Commission's website at http://www.vec.virginia.gov.
Questions regarding interpretation or implementation of the guidance documents may be directed to Susan Batte, Chief Administrative Law Judge, Office of Commission Appeals, Virginia Employment Commission, P.O. Box 1358, Richmond, VA 23218-1358, telephone (804) 786-4140, FAX (804) 786-9034, or email susan.batte@vec.virginia.gov.
Guidance Documents:
VEC-01, Guide to Effective Unemployment Insurance Adjudication, 12/12/2012
VEC-02, Precedent Decision Manual, 12/28/2012
VEC-03, Precedent Decision Manual Supplement, 12/12/2012
VEC-04, Employer as Claimant Interoffice Communication, 5/20/2011
DEPARTMENT OF ENERGY
Questions regarding this list of guidance documents may be directed to Michael Skiffington, Regulatory Coordinator, Department of Energy, 1100 Bank Street, 8th Floor, Richmond, VA 23219, telephone (804) 692-3212, FAX (804) 692-3237, or email mike.skiffington@energy.virginia.gov.
All Department of Energy guidance documents are available electronically for no charge on the Virginia Regulatory Town Hall at https://www.townhall.virginia.gov.
Division of Mines
Division of Mines Study and Instruction Material
Study and instruction materials relating to coal mine safety are available free of charge at the Department of Energy, Mine Safety Program, 3405 Mountain Empire Road, Big Stone Gap, VA 24219.
Questions regarding the interpretation or implementation of this material may be directed to Sammy Fleming, Inspector Supervisor, Mine Safety Program, at the same address, telephone (276) 523-8100, or FAX (276) 523-8239.
Notices and Memoranda to Operators
Mine Safety Program Notices and Memoranda to Operators may be viewed or copied during regular workdays from 8 a.m. to 5 p.m. at the Department of Energy, 3405 Mountain Empire Road, Big Stone Gap, VA 24219.
Questions regarding interpretation or implementation of these documents may be directed to Randy Moore, Director of the Mine Safety Program, at the same address, telephone (276) 523-8226, or FAX (276) 523-8239.
Coal Mine Safety Program Procedures
Coal Mine Safety Program procedures may be viewed or copied during regular workdays from 8 a.m. to 5 p.m. at the Department of Energy, 3405 Mountain Empire Road, Big Stone Gap, VA 24219. These procedures are used by agency staff to implement the Coal Mine Safety Act (§ 45.2-500 et seq. of the Code of Virginia).
Questions regarding interpretation or implementation of these procedures may be directed to Randy Moore, Director of Coal Mine Safety Program, at the same address, telephone (276) 523-8226, or FAX (276) 523-8239.
Guidelines for Application of Regulatory Standards
Guidelines for Application of Regulatory Standards may be viewed or copied during regular workdays from 8 a.m. to 5 p.m. at the Department of Energy, 3405 Mountain Empire Road, Big Stone Gap, VA 24219. These documents are used by agency staff to implement the Coal Mine Safety Act (§ 45.2-500 et seq. of the Code of Virginia).
Questions regarding interpretation or implementation of these documents may be directed to Mike Willis at the same address, telephone (276) 523-8228, or FAX (276) 523-8239.
Division of Mined Land Repurposing
Division of Mined Land Repurposing Memoranda
Division of Mined Land Repurposing memoranda may be viewed or copied during regular workdays from 8 a.m. until 5 p.m. at the Department of Energy, Customer Assistance Center, 3405 Mountain Empire Road, Big Stone Gap, VA 24219. Inquiries may be directed to Sherry Horne, telephone (276) 523-8100, or FAX (276) 523-8141.
Questions regarding interpretation or implementation of these documents may be directed to Darlene Gibson, Hearings and Legal Services Officer, Department of Energy, Division of Mined Land Repurposing, at the same address, telephone (276) 523-8157, or FAX (276) 523-8163.
Procedures
Division of Mined Land Repurposing procedures may be viewed or copied during regular work hours from 8 a.m. until 5 p.m. at the Department of Energy, Customer Assistance Center, 3405 Mountain Empire Road, Big Stone Gap, VA 24219. Inquiries may be directed to Sherry Horne, telephone (276) 523-8100, or FAX (276) 523-8141.
Questions regarding interpretation or implementation of these documents may be directed to Darlene Gibson, Hearings and Legal Services Officer, Department of Energy, Division of Mined Land Repurposing, at the same address, (276) 523-8157, or FAX (276) 523-8163.
Other Documents
Other documents issued by the Division of Mined Land Repurposing may be viewed or copied during regular workdays from 8 a.m. until 5 p.m. at the Department of Energy, Customer Assistance Center, 3405 Mountain Empire Road, Big Stone Gap, VA 24219, telephone (276) 523-8100, or FAX (276) 523-8141.
Division of Mineral Mining
Documents and Communication Memoranda
Division of Mineral Mining documents and communication memoranda may be viewed or copied during regular workdays from 8 a.m. until 5 p.m. at the Department of Energy, Division of Mineral Mining, 900 Natural Resources Drive, P.O. Box 3727, Charlottesville, VA 22903 (Fontaine Research Park). Copies may be obtained by contacting Anne Grassler at the same address, telephone (434) 951-6311, or FAX (434) 951-6325.
Questions regarding interpretation or implementation of these documents may be directed to Phil Skorupa, Director, Division of Gas and Oil, at the same address, telephone (434) 951-6312, or FAX (434) 951-6325.
Procedures
Division of Mineral Mining procedures may be viewed or copied during regular workdays from 8 a.m. until 5 p.m. at the Department of Energy, Division of Mineral Mining, 900 Natural Resources Drive, P.O. Box 3727, Charlottesville, VA 22903 (Fontaine Research Park). Copies may be obtained by contacting Anne Grassler at the same address, telephone (434) 951-6311, or FAX (434) 951-6325. These procedures are used by agency staff to implement 4VAC25-31, 4VAC25-35, and 4VAC25-40.
Questions regarding interpretation or implementation of these procedures may be directed to Phil Skorupa, Director, Division of Gas and Oil, at the same address, telephone (434) 951-6312, or FAX (434) 951-6325.
Forms
Division of Mineral Mining forms may be viewed or copied during regular workdays from 8 a.m. until 5 p.m. at the Department of Energy, Division of Mineral Mining, 900 Natural Resources Drive, P.O. Box 3727, Charlottesville, VA 22903 (Fontaine Research Park). Copies may be obtained by contacting Anne Grassler at the same address, telephone (434) 951-6311, or FAX (434) 951-6325. These forms are used by agency staff to implement 4VAC25-31, 4VAC25-35, and 4VAC25-40.
Questions regarding interpretation or implementation of these forms may be directed to Phil Skorupa, Director, Division of Gas and Oil, at the same address, telephone (434) 951-6312, or FAX (434) 951-6325.
Division of Gas and Oil
Division of Gas and Oil Memoranda to Operators and Bulletins
Division of Gas and Oil memoranda to operators and bulletins may be viewed or copied during regular workdays from 8 a.m. until 5 p.m. at the Department of Energy, Division of Gas and Oil, 3405 Mountain Empire Road, Big Stone Gap, VA 24219. Copies may be obtained by contacting Sarah Gilmer at the same address or telephone (276) 523-8100.
Questions regarding interpretation or implementation of these documents may be directed to Phil Skorupa, Director, Division of Gas and Oil, at the same address, telephone (434) 951-6312, or FAX (434) 951-6325.
Forms
Division of Gas and Oil forms may be viewed or copied during regular workdays from 8 a.m. until 5 p.m. at the Department of Energy, Division of Gas and Oil, 3405 Mountain Empire Road, Big Stone Gap, VA 24219. Copies may be obtained by contacting Sarah Gilmer at the same address or telephone (276) 523-8100.
Questions regarding interpretation or implementation of these forms may be directed to Phil Skorupa, Director, Division of Gas and Oil, at the same address, telephone (434) 951-6312, or FAX (434) 951-6325.
Guidance Documents:
DM-14-07, DMME Mine Incident Response, Rescue and Recovery Plan, 12/2/2014
DM-G-161.109, DM Chapter 14.3, Article 2, § 45.1-161.109 A, Roof, Rib and Face Control, 8/1/2001
DM-G-161.115, DM Chapter 14.3, Article 2, § 45.1-161.115 D, Supplies of Materials for Supports, 4/10/2000
DM-G-161.124, DM Chapter 14.3, Article 4, § 45.1-161.124 A, Shop and Other Equipment, 4/10/2000
DM-G-161.129, DM Chapter 14.3, Article 5, § 45.1-161.129, Blasting Practices, 4/10/2000
DM-G-161.139, DM Chapter 14.3, Article 6, 45.1-161.139, Inspection of Underground Equipment, 4/10/2000
DM-G-161.141, DM Chapter 14.3, Article 6, § 45.1-161.141 E, Self-Propelled Equipment, 4/10/2000
DM-G-161.143, DM Chapter 14.3, Article 6, § 45.1-161.143 A and B, Transportation of Material, 4/10/2000
DM-G-161.147, DM Chapter 14.3, Article 6, § 45.1-161.147, Operation of Equipment, 4/10/2000
DM-G-161.149, DM Chapter 14.3, Article 6, § 45.1-161.149, Availability of Mantrips, 4/10/2000
DM-G-161.159, DM Chapter 14.3, Article 7, § 45.1-161.159 A and C, Hoisting Engineer, 4/10/2000
DM-G-161.162, DM Chapter 14.3, Article 8, § 45.1-161.162 A, Mine Openings and Escapeways, 9/30/2002
DM-G-161.165, DM Chapter 14.3, Article 8, § 45.1-161.165, Maintenance of Mine Openings, 4/10/2000
DM-G-161.189, DM Chapter 14.3, Article 11, § 45.1-161.189 E, Electricity, 9/30/2002
DM-G-161.193, DM Chapter 14.3, Article 11, § 45.1-161.193, Electricity, 8/1/2001
DM-G-161.195A, DM Chapter 14.3, Article 11, § 45.1-161.195 A, Inspection of Electric Equipment and Wiring; Checking and Testing Methane Monitors, 4/15/2004
DM-G-161.195B, DM Chapter 14.3, Article 11, § 45.1-161.195 B, C, and D, Inspection of Electric Equipment and Wiring; Checking and Testing Methane Monitors, 4/10/2000
DM-G-161.196, DM Chapter 14.3, Article 11, § 45.1-161.196, Repairs to Circuits and Electric Equipment, 9/30/2002
DM-G-161.197, DM Chapter 14.3, Article 12, § 45.1-161.197, First Aid Equipment, 4/10/2000
DM-G-161.199, DM Chapter 14.3, Article 12, § 45.1-161.199, Certified Emergency Medical Services Personnel, 4/10/2000
DM-G-161.202, DM Chapter 14.3, Article 13, § 45.1-161.202 B, Emergency Response Plans; List of Next of Kin, 4/10/2000
DM-G-161.205, DM Chapter 14.3, Article 13, § 45.1-161.205 F, Storage and Use of Flammable Fluids and Materials, 9/30/2002
DM-G-161.206, DM Chapter 14.3, Article 13, § 45.1-161.206, Diesel Powered Equipment, 9/30/2002
DM-G-161.207, DM Chapter 14.3, Article 13, § 45.1-161.207 B, Welding and Cutting, 8/1/2001
DM-G-161.209, DM Chapter 14.3, Article 14, § 45.1-161.209, On-Shift Examinations, 4/10/2000
DM-G-161.210, DM Chapter 14.3, Article 14, § 45.1-161.210 J, Weekly Examinations, 4/10/2000
DM-G-161.221, DM Chapter 14.3, Article 14, § 45.1-161.221 D, Coursing of Air, 4/10/2000
DM-G-161.222, DM Chapter 14.3, Article 14, § 45.1-161.222, Actions for Excessive Methane, 4/15/2004
DM-G-161.23, DM Chapter 14.2, Article 2, § 45.1-161.23, Technical Specialist, 4/10/2000
DM-G-161.238, DM Chapter 14.3, Title 15, § 45.1-161.238 D, Storage and Use of Flammable Fluids and Materials, 9/30/2002
DM-G-161.251, DM Chapter 14.3, Article 16, § 45.1-161.251 A, Employment of Inexperienced Underground Miners, 4/10/2000
DM-G-161.256, DM Chapter 14.4, Article 2, § 45.1-161.256-257, Safety Examinations, 4/10/2000
DM-G-161.258, DM Chapter 14.4, Article 2, § 45.1-161.258, Areas with Safety or Health Hazards, 4/10/2000
DM-G-161.262, DM Chapter 14.4, Article 4, § 45.1-161.262, First Aid Equipment, 4/10/2000
DM-G-161.267, DM Chapter 14.4, Article 5, § 45.1-161.267 L, Storage and Use of Flammable Fluids and Materials, 9/30/2002
DM-G-161.28-30, DM Chapter 14.2, Article 1, §§ 45.1-161.28 through 45.1-161.30, Operator/Independent Contractor (Examinations and Recordkeeping), 9/30/2002
DM-G-161.288, DM Chapter 14.4, Article 12, §§ 45.1-161.288 and 45.1-161.290, Inspection of Electric Equipment and Wiring; Checking and Testing Methane Monitors, 4/10/2000
DM-G-161.30A, DM Chapter 14.2, Article 3, § 45.1-161.30 A, Performance of Certain Tasks by Uncertified Persons, Penalty, 4/10/2000
DM-G-161.37A, DM Chapter 14.2, Article 3, § 45.1-161.37 A, General Coal Miner Certification, 4/10/2000
DM-G-161.38A, DM Chapter 14.2, Article 3, § 45.1-161.38 A, First Class Mine Foreman Certification, 4/10/2000
DM-G-161.57A, DM Chapter 14.2, Article 5, § 45.1-161.57 A, License Required for Operation of Coal Mines, 4/15/2004
DM-G-161.63, DM Chapter 14.2, Article 5, § 45.1-161.63 B and C, Notices to Department; Resumption of Mining Following Discontinuance, 4/15/2004
DM-G-161.77, DM Chapter 14.2, Article 7, § 45.1-161.77 A, Reports of Explosions and Mine Fires, 4/10/2000
DM-G-161.78, DM Chapter 14.2, Article 7, § 45.1-161.78 A, Operator's Reports of Accidents; Investigations; Reports by Department, 4/10/2000
DM-G-161.8, DM Chapter 14.2, Article 1, § 45.1-161.8, Definitions, Accidents, 4/10/2000
DM-G-161.83, DM Chapter 14.2, Article 8, § 45.1-161.83, Review of Inspection Reports and Records, 4/10/2000
DM-G-161.84, DM Chapter 14.2, Article 8, § 45.1-161.84 A, Advance Notice of Inspections; Confidentiality of Trade Secrets, 4/10/2000
DM-G-161.85, DM Chapter 14.2, Article 8, § 45.1-161.85 A, Scheduling of Inspections, 4/10/2000
DM-G-161.8A, DM Chapter 14.2, Article 1, § 45.1-161.8, Definitions, Operators, 4/10/2000
DM-G-161.8B, DM Chapter 14.2, Article 1, § 45.1-161.8, Surface Coal Mine and Underground Coal Mine, 4/10/2000
DM-G-161.90, DM Chapter 14.2, Article 9, § 45.1-161.90 A, Notices of Violation, 4/15/2004
DM-G-MED, DM Mine Emergency Directory, 4/1/2002
DM-M-05-05, DM Operator Memorandum DM 05-05 Accident and Fatality Reports, 9/7/2005
DM-M-05-08, DM Operator Memorandum 05-08 Surface Mine Maps, 11/16/2005
DM-M-06-03A, DM Operator Memorandum 06-03A Emergency Response Plans (memo), 4/4/2006
DM-M-06-03B, DM Operator Memorandum 06-03B Generic Emergency Response Plan, 4/4/2006
DM-M-06-03C, DM Operator Memorandum 06-03C Self Contained Self Rescuer Outby Storage Plan, 4/4/2006
DM-M-06-03D, DM Operator Memorandum 06-03D Mine Emergency Evacuation and Firefighting Program of Instruction, 4/4/2006
DM-M-06-03E, DM Operator Memorandum 06-03E Mine Emergency Scenarios template, 4/3/2006
DM-M-06-03F, DM Operator Memorandum 06-03F Mine Emergency Addendum to Existing Training Plan, 4/4/2006
DM-M-06-06, DM Operator Memorandum 06-06 Coalfield Employment Enhancement Tax Credit Production Labor Report, 10/12/2006
DM-M-06-07, DM Operator Memorandum 06-07 Alternative Seal Designs, 10/12/2006
DM-M-07-04, DM-07-04 Map Submittal, 7/1/2007
DM-M-08-01, DM Operator Memorandum DM 08-01 Mine Incident Response, Rescue, and Recovery Plan, 1/17/2008
DM-MOU-01-03, DM Fatal Mine Accident Investigations, 1/3/2003
DM-MOU-01-03-2, DM Inspection Coordination, 1/1/2003
DM-MOU-09-97, DM Memorandum of Agreement Small Mine Assistance Training, 9/1/1997
DM-P-1.03.01, DM Procedure No. 1.03.01, Emergency Response Team, 1/1/1999
DM-P-1.03.02, DM Procedure No. 1.03.02, Rescue and Recovery Plan, 10/1/2000
DM-P-1.04.05, DM Procedure No. 1.04.05, Spot Inspection, 10/1/2000
DM-P-1.04.07, DM Procedure No. 1.04.07, Independent Contractors, 1/1/1997
DM-P-1.04.09, DM Procedure No. 1.04.09, Administrative Review of Notices of Violation, 1/1/1997
DM-P-1.04.10, DM Procedure No. 1.04.10, Impoundment Inspections, 7/18/2001
DM-P-1.05.01, DM Procedure No. 1.05.01, Investigation of Accidents and Incidents, 10/1/2000
DM-P-1.05.02, DM Procedure No. 1.05.02, Inundation of Water and Gas, 10/1/2000
DM-P-1.05.03, DM Procedure No. 1.05.03, Methane Ignition, 10/1/2000
DM-P-1.05.04, DM Procedure No. 1.05.04, Serious Personal Injury, 10/1/2000
DM-P-1.05.06, DM Procedure No. 1.05.06, Unlicensed Mine Sites, 10/1/2000
DM-P-1.05.09, DM Procedure No. 1.05.09, Investigation Documents File, 5/3/1999
DM-P-1.06.01, DM Procedure No. 1.06.01, Plan Approvals, 9/1/2002
DM-P-1.06.02, DM Procedure No. 1.06.02, Map Submittals, 10/1/2000
DM-P-1.07.01, DM Procedure No. 1.07.01, Technical Instruction, 1/29/1999
DM-P-1.07.03, DM Procedure No. 1.07.03, Training and Accident Reduction, 1/9/1999
DM-P-1.09.02, DM Procedure No. 1.09.02, Recertification Requirements, 1/1/1997
DMLR--MOU-05-97, DM/DMLR Memorandum of Agreement, Refuse Piles, Water and Silt Retaining Dams, 5/29/1997
DMLR-MOU-01-97, DM Memorandum of Agreement on Blasting, 1/7/1997
DMLR-MOU-09-00, DM/DMLR Memorandum of Understanding, Reclamation Activities at Previously Licensed Coal Mine Sites, 9/1/2000
DMLR-MOU-10-98, DM Memorandum of Understanding between the Virginia Department of Mines, Minerals and Energy Divisions of Mined Land Reclamation and Mines and the U.S. Department of Labor Mine Safety and Health Administration District 5 Norton, Virginia, 12/5/2002
DMLR-P-1.2.01, DMLR Procedure No. 1.2.01, Threatening, Abusing or Impeding a Division Employee, 4/17/2006
DMLR-P-3.6.01, DMLR Procedure No. 3.6.01, Certification of Pollution Control Equipment, 3/12/1997
DMM-M-02-15, Mineral Mining Electrical Repairman Certification, 8/1/2015
DMME-FOIA, Responding to Requests for Information, 5/29/2015
DMME-MMP-SMMP, State Minerals Management and Subaqueous Plans, 7/1/2007
5861, Final Uniform Statewide Financial Underwriting Guidelines for Clean Energy Loans Made by Localities under § 15.2-958.3 of the Code of Virginia, 12/1/2015
6454, Post-Drilling Water Analysis Evaluation Standards, 12/19/2018
DGO-G-1, Acceptable Forms of Alternative Documentation That May Be Accepted in lieu of a Cement Bond Log for the Water Protection String, 12/28/2016
DGO-G-12-02, DGO Landfarming Guidance Document, 12/1/2002
DGO-G-2, Bonding and Additional Financial Security Requirements Applicable to Wells Drilled in Tidewater Virginia, 12/28/2016
DGO-G-3, Fluid Reuse and Recycling, 8/30/2017
DGO-MOU-06-01, DGO Safety Memorandum of Understanding between Department of Energy and Department of Labor and Industry, 6/1/2001
DM-10-01, DM Operator Memorandum DM-10-01 Mine Incident Response, Rescue, and Recovery Plan, 1/13/2010
DM-11-05, Roof Bolter Mounted Cooling Fans, 11/8/2011
DM-14-02, Surface First Aid Supplies, 7/29/2014
DM-14-04, Definition of Serious Person Injury, 8/1/2014
DM-C-AEO, DM Automatic Elevator Operator Certification Requirements, 6/2/2008
DM-C-AFA, DM Advanced First Aid Certification Requirements, 6/2/2008
DM-C-AFAI, DM Advanced First Aid Instructor Requirements, 6/2/2008
DM-C-BCMEi, DM Board of Coal Mining Examiners Instructor Certification Requirements, 6/2/2008
DM-C-CES, DM Chief Electrician (Surface) Certification Requirements, 4/10/2001
DM-C-CESU, DM Chief Electrician (Surface and Underground) Certification Requirements, 6/2/2008
DM-C-DF, DM Dock Foreman Certification Requirements, 6/2/2008
DM-C-EMFS, DM Electrical Maintenance Foreman (Surface) Certification Requirements, 4/10/2001
DM-C-EMFSU, DM Electrical Maintenance Foreman (Surface and Underground) Certification Requirements, 6/2/2008
DM-C-FCMF, DM First Class Mine Foreman Certification Requirements, 6/2/2008
DM-C-FCSSF, DM First Class Shaft or Slope Foreman Certification Requirements, 6/2/2008
DM-C-GCM, DM Underground General Coal Miner Certification for Underground Mines and Surface Area of Underground Mines, 5/1/2003
DM-C-GCM, DM General Coal Miner Certification Requirements, 6/2/2008
DM-C-HE, DM Hoisting Engineer Certification Requirements, 6/2/2008
DM-C-MI, DM Mine Inspector Certification Requirements, 7/1/2001
DM-C-PPF, DM Preparation Plant Foreman Certification Requirements, 6/2/2008
DM-C-QGD, DM Qualified Gas Detection Certification Requirements, 11/26/2002
DM-C-SB, DM Surface Blaster Certification Requirements, 4/10/2001
DM-C-SER, DM Surface Electrical Repairman Certification Requirements, 6/2/2008
DM-C-SF, DM Surface Foreman Certification Requirements, 6/2/2008
DM-C-SFF, DM Surface Facilities Foreman for Shops, Labs, and Warehouses Certification Requirements, 6/2/2008
DM-C-SGCM, DM Surface General Coal Miner Certification for Surface Mines and Auger Mines Training Manual, 5/1/2003
DM-C-TP, DM Top Person Certification Requirements, 6/2/2008
DM-C-UDEM, DM Underground Diesel Engine Mechanic Certification Requirements, 6/2/2008
DM-C-UDEMI, DM Underground Diesel Engine Mechanic Instructor Certification Requirements, 6/2/2008
DM-C-UER, DM Underground Electrical Repairman Certification Requirements, 6/2/2008
DM-C-USF, DM Underground Shot Firer Certification Requirements, 6/2/2008
DM-G-161.128, DM Chapter 14.3, Article 5, § 45.1-161.128 B, Explosives and Blasting, 4/15/2004
DM-G-161.158, DM Chapter 14.3, Article 5, § 45.1-161.158 F, Hoisting, 4/15/2004
DM-G-161.62, DM Chapter 14.2, Article 5, § 45.1-161.62 A and C, Licensing of Mines-Annual Reports, 4/15/2004
DM-G-161.64, DM Chapter 14.2, Article 5, § 45.1-161.64 A, Licensing of Mines, Mine maps are required, 4/15/2004
DM-M-07-03, DM-07-03 Implementation of Chapters 894 and 914 of the 2007 Acts of Assembly, Changes to Coal Mine Safety Law, 7/5/2007
DM-M-07-05, DM-07-05 Examination Fees, 7/25/2007
DM-M-11-01, DM-11-01 Mine Incident Response, Rescue, and Recovery Plan, 1/13/2011
DM-M-11-06, Mine Incident Response, Rescue, and Recovery Plan, 11/22/2011
DM-M-99-05, DM Operator Memorandum DM 99-05, Reciprocity Agreement with West Virginia, 5/7/1999
DM-MOU-03-02, DM Commonwealth of Virginia Coal Mine Electrical Certification and Qualification Program Memo of Agreement, 4/28/2002
DM-MOU-05-01, DM Memorandum of Agreement between Department of Energy, Division of Mines and West Virginia Division of Mines Certification Reciprocity, 5/15/2001
DM-P-1.04.01, DM Procedure No. 1.04.01, Inspection of Coal Mines, 10/1/2003
DM-P-1.04.02, DM Procedure No. 1.04.02, Five-Day Spot Inspection, 8/1/2005
DM-P-1.04.03, DM Procedure No. 1.04.03, Reopening Inspection, 8/1/2005
DM-P-1.04.04, DM Procedure No. 1.04.04, Regular Inspections, 7/1/2007
DM-P-1.04.06, DM Procedure No. 1.04.06, Risk Assessment, 10/1/2003
DM-P-1.04.08, DM Procedure No. 1.04.08, Smoking Articles Inspection, 7/1/2007
DM-P-1.04.11, DM Procedure No. 1.04.11, Surface Mine Inspection - Ground Control Plans, 2/1/2006
DM-P-1.04.12, DM Procedure No 1.04.12, Division of Mines and Division of Mined Land Repurposing Inspection of RZ Resources Mines, 9/16/2008
DM-P-1.04.13, DM Procedure No. 1.04.13, Substance Abuse, 7/1/2007
DM-P-1.05.05, DM Procedure No. 1.05.05, Unintentional Roof Falls, 7/1/2007
DM-P-1.05.07, DM Procedure No. 1.05.07, Safety Complaints, 10/1/2003
DM-P-1.05.08, DM Procedure No. 1.05.08, Blasting Complaints, 1/1/1997
DM-P-1.05.10, DM Procedure No. 1.05.10, Safety Issues Involving Coal Mines and Gas Well Activities, 8/1/2005
DM-P-1.06.03, DM Procedure No. 1.06.03, Mining Near Gas Wells, 10/1/2000
DM-P-1.07.02, DM Procedure No. 1.07.02, Small Mine Safety Service, 1/29/1999
DM-P-1.08.01, DM Procedure No. 1.08.01, Licensing, 7/1/2007
DM-P-1.08.02, DM Procedure No. 1.08.02, Licensing through Initial Reclamation of Mine Sites, 10/1/2003
DM-P-1.08.03, DM Procedure No. 1.08.03, Requests through the Freedom of Information Act, 8/1/2005
DM-P-1.08.04, DM Procedure No. 1.08.04, Other Requests for Assistance, 8/1/2005
DM-P-1.09.01, DM Procedure No. 1.09.01, Certification of Miners, 8/1/2008
DM-P-1.09.03, DM Procedure No. 1.09.03, Revocation of Certification, 1/1/1997
DM-P-1.09.04, DM Procedure No. 1.09.04, Certification Requiring On-Site Observation, 1/1/1997
DM-T-D, DM Diesel Engine Mechanic Instructor Manual, 5/1/2003
DM-T-GDT, DM Gas Detection Packet, 5/1/2003
DM09-04, Virginia Substance Abuse and Quick-Test Screening, 11/2/2009
DMLR-G-03-01, DMLR Guidance Memorandum No. 3-01, Permit Application and Priority Reviews, 12/12/2001
DMLR-G-04-02, DMLR Guidance Memorandum No. 4-02, Approximate Original Contour Guidelines, 3/22/2002
DMLR-G-06-03, DMLR Guidance Memorandum No. 6-03, Permit Fees, 5/12/2003
DMLR-G-07-03, DMLR Guidance Memorandum No. 7-03, Bond Reduction/Release Applications and Completion Reports, 4/21/2008
DMLR-G-09-04, DMLR Guidance Memorandum No. 9-04, Requirements for Permit Transfer, 2/17/2004
DMLR-G-10-05, DMLR Guidance Memorandum No. 10-05 Requirements for Haulroad Construction and Design, 3/4/2005
DMLR-G-11-05, DMLR Guidance Memorandum No. 11-05 Ground Control Plan, 6/13/2005
DMLR-G-12-05, DMLR Guidance Memorandum No. 12-05, Permit Signs and Markers, 8/22/2005
DMLR-G-14-05, DMLR Guidance Memorandum No. 14-05 Watersheds with Adopted TMDLs, 11/23/2005
DMLR-G-15-07, DMLR Guidance Memorandum No. 15-07 Potential Problem Discharges during Reclamation and Bond Release, 3/12/2007
DMLR-G-16-07, DMLR Guidance Memorandum No. 16-07, Permitting and Bonding of Shared Facilities, 9/19/2007
DMLR-G-17-07, DMLR Guidance Memorandum No. 17-07, Impoundments - Underground Mining, 10/16/2007
DMLR-G-18-07, DMLR Guidance Memorandum No. 18-07, Completed Areas and Division of Gas and Oil Permitted Operations, 10/16/2007
DMLR-G-19-07, DMLR Guidance Memorandum No. 19-07, Acreage Amendments, Anniversary Reports, and Temporary Cessations, 4/21/2008
DMLR-G-20-07, DMLR Guidance Memorandum No. 20-07, Permit Applications Submittal of Corrections, Description of Attachments, and File Path Lengths, 11/28/2007
DMLR-G-21-07, DMLR Guidance Memorandum No. 21-07, Submittal of Electronic Engineers Signatures and Seals for Maps, Drawings, and Plans, 8/27/2008
DMLR-G-22-08, DMLR Guidance Memorandum No. 22-08, Forestry Reclamation Approach, 2/1/2008
DMLR-G-23-08, DMLR Guidance Memorandum No. 23-08, Revisions: Insignificant versus Significant; Acreage Amendments; and Incidental Boundary, 6/24/2008
DMLR-G-24-08, DMLR Guidance Memorandum No. 24-08, Clarification of "Depth to Water" for Groundwater Monitoring Wells, 5/9/2008
DMLR-G-25-08, DMLR Guidance Memorandum No. 25-08, National Pollutant Discharge Elimination System Permit and Anniversary Fees, 6/25/2008
DMLR-G-26-09, DMLR Guidance Memorandum 26-09, Aquatic Species-Specific Protective Measures, 2/17/2009
DMLR-G-26-09A, Aquatic Species-Specific Protective Measures Guide to Permitted Coal Mining Activities in Virginia, 2/17/2009
DMLR-G-28-09, Guidance Memorandum No. 28-09, Application Processing Time Limits, 9/24/2009
DMLR-G-29-09, Guidance Memorandum No. 29-09, Roads Maintenance and Fugitive Dust Control, 10/22/2009
DMLR-G-31-10, Abandoned Mined Land Refuse and Gob Piles Exploration and Recovery, 8/16/2010
DMLR-G-36-11, DMLR Guidance Memorandum No. 36-11, Coal Removal from Government Financed Projects, 9/9/2015
DMLR-G-37-12, DMLR Guidance Memorandum No. 37-12, Joint Mining and Monitoring Permits Public Participation, 9/9/2015
DMLR-G-AMLWPR, DMLR Abandoned Mined Land Water Project Review Manual, 7/1/2007
DMLR-G-APA, DMLR Virginia Coal Surface Mining and Reclamation Permanent Regulatory Program, Administrative Hearings Procedures, 3/17/2008
DMLR-G-BIO, DMLR Biosolids Use Guidelines, 4/21/2008
DMLR-G-BOND, DMLR Virginia Coal Surface Mining and Reclamation Permanent Regulatory Program, A Guide to Bond Reduction and Release, 12/1/2002
DMLR-G-CCB, DMLR Coal Combustion Byproducts Guidelines, 7/17/2008
DMLR-G-EP, DMLR General Instructions for Electronic Application Preparation, 8/14/2002
DMLR-G-GFC, DMLR Government Financed Construction Guidelines, 6/1/2005
DMLR-G-WRSR, DMLR Guide to Water Replacement and Subsidence Repair, 12/1/2002
DMLR-M-1-90, DMLR Memoranda to Operators No. 1-90, Baseline Hydrologic Data Requirements (Probable Hydrologic Consequences Assessment), 4/21/2008
DMLR-M-11-82, DMLR Memoranda to Operators No. 11-82, Archaeological Sites or Historic Places, 10/1/2001
DMLR-M-11-94, DMLR Memoranda to Operators No. 11-94, Public Notice and Comment Periods, 10/1/2001
DMLR-M-12-94, DMLR Memoranda to Operators No. 12-94, Application (Corrections) Submittal; Anniversary Fees, 4/21/2008
DMLR-M-13-86, DMLR Memoranda to Operators No. 13-86, Application Processing Time Limit, 10/1/2001
DMLR-M-2-85, DMLR Memoranda to Operators No. 2-85, Confidential Information, 4/21/2008
DMLR-M-2-91, DMLR Memoranda to Operators No. 2-91, Cost Bond Long-Term Facilities, 4/21/2008
DMLR-M-2-95, DMLR Memoranda to Operators No. 2-95, Coal Combustion Byproducts Guidelines, 4/21/2008
DMLR-M-27-09, DMLR Memoranda to Operators No. 27-09, Electronic Permitting, Digital Mapping Guidelines, 10/1/2009
DMLR-M-3-83, DMLR Memoranda to Operators No. 3-83, Certificates of Deposit, 10/1/2001
DMLR-M-3-89, DMLR Memoranda to Operators No. 3-89, Filing Application Public Participation Process, 4/21/2008
DMLR-M-3-90, DMLR Memoranda to Operators No. 3-90, Standardized Reporting Form Quarterly Acid-Base Monitoring, 10/1/2001
DMLR-M-3-92, DMLR Memoranda to Operators No. 3-92, Updating Ownership and Control Information, 4/21/2008
DMLR-M-3-98, DMLR Memoranda to Operators No. 3-98, Permit Streamline Procedures, 4/21/2008
DMLR-M-3-99, DMLR Memoranda to Operators No. 3-99, Groundwater Monitoring Frequency, 10/1/2001
DMLR-M-31-10, Abandoned Mined Land Refuse and Gob Piles Exploration and Recovery, 8/23/2010
DMLR-M-34-11, Guidance Memorandum No. 34-11, Groundwater Monitoring of Fill Underdrains, 2/1/2011
DMLR-M-35-11, Receipt of Electronic Correspondence from the Agency, 4/1/2011
DMLR-M-4-84, DMLR Memoranda to Operators No. 4-84, Permit Renewals, 4/21/2008
DMLR-M-4-85, DMLR Memoranda to Operators No. 4-85, Notice of Effluent Noncompliance Reports, 10/1/2001
DMLR-M-4-98, DMLR Memoranda to Operators No. 4-98, Remining Incentives, 10/1/2001
DMLR-M-5-84, DMLR Memoranda to Operators No. 5-84, Reclamation Fees, 10/1/2001
DMLR-M-5-93, DMLR Memoranda to Operators No. 5-93, Contractor Information in Public Notices, 10/1/2001
DMLR-M-5-95, DMLR Memoranda to Operators No. 5-95, Highwall Settlement Guidelines, 10/1/2001
DMLR-M-6-88, DMLR Memoranda to Operators No. 6-88, Waiver to Mine Within 300 Feet, 10/1/2001
DMLR-M-6-95, DMLR Memoranda to Operators No. 6-95, Biosolids Use Guidelines, 4/21/2008
DMLR-M-7-92, DMLR Memoranda to Operators No. 7-92, Public Notices, 4/21/2008
DMLR-M-7-94, DMLR Memoranda to Operators No. 7-94, National Pollutant Discharge Elimination System Monitoring and Reporting Requirements, 10/1/2001
DMLR-M-8-82, DMLR Memoranda to Operators No. 8-82, Air Pollution Control Plan, 10/1/2001
DMLR-M-8-85, DMLR Memoranda to Operators No. 8-85, NPDES Enforcement Policy, 10/1/2001
DMLR-M-8-92, DMLR Memoranda to Operators No. 8-92, National Pollutant Discharge Elimination System Permits and Stormwater Discharge, 10/1/2001
DMLR-M-9-89, DMLR Memoranda to Operators No. 9-89, Mining Operations near Facilities, 10/1/2001
DMLR-M-9-92, DMLR Memoranda to Operators No. 9-92, DMLR Blasters Endorsement Certification, 4/21/2008
DMLR-M-9-93, DMLR Memoranda to Operators No. 9-93, Company Structure Master File, 10/1/2001
DMLR-M-9-98, DMLR Memoranda to Operators No. 9-98, Permit Streamline Procedures Forms, 4/21/2008
DMLR-MOU-10-02, Virginia Department of Energy Division of Mined Land Reclamation and Department of Forestry Memorandum of Understanding, 11/7/2008
DMLR-P-1.1.01, DMLR Procedure No. 1.1.01, Training Events, 4/17/2006
DMLR-P-1.2.02, DMLR Procedure No. 1.2.02, Hazardous or Toxic Waste Reporting, 9/25/2006
DMLR-P-1.2.03, DMLR Procedure No. 1.2.03, Work Hours and Reporting, 4/17/2006
DMLR-P-1.2.04, DMLR Procedure No. 1.2.04, Mailing Administrative Decisions, 9/10/2007
DMLR-P-2.1.03, DMLR Procedure No. 2.1.03, Unpermitted or Exempted Sites, 4/17/2006
DMLR-P-2.1.04, DMLR Procedure No. 2.1.04, Exemption for Extraction of Coal When it is Incidental to Extraction of Other Minerals, 4/17/2006
DMLR-P-2.1.06, DMLR Procedure No. 2.1.06, Exemptions for Government Financed Projects, 6/20/2005
DMLR-P-2.2.01, DMLR Procedure No. 2.2.01, Permit Review Quality and Completeness Check, 10/7/2002
DMLR-P-2.2.02, DMLR Procedure No. 2.2.02, Confidentiality of Permit Application Information, 4/17/2006
DMLR-P-2.2.03, DMLR Procedure No. 2.2.03, Proof of Application Filing, 4/17/2006
DMLR-P-2.2.04, DMLR Procedure No. 2.2.04, Application Processing Time Limit, 4/17/2006
DMLR-P-2.2.05, DMLR Procedure No. 2.2.05, Applicant Violator System (AVS) and Ownership or Control, 2/21/2007
DMLR-P-2.2.05A, DMLR Procedure No. 2.2.05A, Applicant Violator System Ownership and Control Investigations, 8/18/2000
DMLR-P-2.2.06, DMLR Procedure No. 2.2.06, Applications with Violations, 3/12/1997
DMLR-P-2.2.07, DMLR Procedure No. 2.2.07, Relinquishments, 8/18/2000
DMLR-P-2.2.09, DMLR Procedure No. 2.2.09, Name Changes on Applications, 8/18/2000
DMLR-P-2.2.10, DMLR Procedure No. 2.2.10, Mining under State Boundaries, 8/17/2000
DMLR-P-2.2.12, DMLR Procedure No. 2.2.12, Terms of Issuance (TOI) Terms of Approval (TOA), 4/17/2006
DMLR-P-2.3.01, DMLR Procedure No. 2.3.01, Permanent Program Revision Applications, 2/21/2007
DMLR-P-2.3.02, DMLR Procedure No. 2.3.02, Permittee Official Changes, 3/12/1997
DMLR-P-2.3.03, DMLR Procedure No. 2.3.03, Anniversary Fees and Reports, 10/11/2005
DMLR-P-2.3.04, DMLR Procedure No. 2.3.04, Temporary Cessation, 8/18/2000
DMLR-P-2.3.05, DMLR Procedure No. 2.3.05, Midterm Permit Evaluation, 6/20/2002
DMLR-P-2.3.06, DMLR Procedure No. 2.3.06, Permit Renewals, 8/2/1999
DMLR-P-2.3.07, DMLR Procedure No. 2.3.07, Completion Letters, 4/17/2006
DMLR-P-2.3.09, DMLR Procedure No. 2.3.09, Bond Release, 8/2/2005
DMLR-P-2.3.10, DMLR Procedure No. 2.3.10, Permit Transfers, Assignment, or Sale of Rights, 3/12/1997
DMLR-P-2.3.11, DMLR Procedure No. 2.3.11 Ground Control Plans, 4/17/2006
DMLR-P-2.3.12, DMLR Procedure No. 2.3.12, Inspections of Division of Mines Designated RZ Resources Mine Sites, 8/2/2005
DMLR-P-2.3.13, DMLR Procedure No. 2.3.13, Performance Bond Review and Approval, 8/16/2007
DMLR-P-2.4.01, DMLR Procedure No. 2.4.01, Checks Returned for Nonpayment, 3/6/1997
DMLR-P-3.1.01, DMLR Procedure No. 3.1.01, Daily Reports, 2/21/2007
DMLR-P-3.1.03, DMLR Procedure No. 3.1.03, Monthly and Quarterly Reports, 4/17/2006
DMLR-P-3.1.04, DMLR Procedure No. 3.1.04, Radio Contact, 4/17/2006
DMLR-P-3.1.05, DMLR Procedure No. 3.1.05, Photographic Documentation, 4/17/2006
DMLR-P-3.1.06, DMLR Procedure No. 3.1.06, Citizen Complaint Investigation, 9/23/2005
DMLR-P-3.3.01, DMLR Procedure No. 3.3.01, Permanent Program Enforcement and Inspection Procedures, 8/18/2000
DMLR-P-3.3.02, DMLR Procedure No. 3.3.02, Numbering and Encoding Reports Enforcement Action, 8/18/2000
DMLR-P-3.3.03, DMLR Procedure No. 3.3.03, Approving Regrading, 9/26/2002
DMLR-P-3.3.04, DMLR Procedure No. 3.3.04, Water Rights and Replacement, 10/1/1998
DMLR-P-3.3.05, DMLR Procedure No. 3.3.05, National Pollutant Discharge Elimination System Permits, 4/17/2006
DMLR-P-3.3.06, DMLR Procedure No. 3.3.06, Coal Exploration, 4/17/2006
DMLR-P-3.3.07, DMLR Procedure No. 3.3.07, Certification of Ponds, Roads, Fills, and Stream Channel Diversions, 2/26/2003
DMLR-P-3.3.08, DMLR Procedure No. 3.3.08, Alternative Enforcement Action, 3/12/1997
DMLR-P-3.3.09, DMLR Procedure No. 3.3.09, Performance Bond Forfeiture, 2/11/2002
DMLR-P-3.3.10, DMLR Procedure No. 3.3.10, Show Cause Order and Permit Suspension/Revocation, 2/11/2002
DMLR-P-3.3.11, DMLR Procedure No. 3.3.11, Operations on Federal Lands, 4/17/2006
DMLR-P-3.3.12, DMLR Procedure No. 3.3.12, Coal Surface Mining Reclamation Fund (Pool Bond Fund) Tax Reporting and Payment, 2/27/2002
DMLR-P-3.3.13, DMLR Procedure No. 3.3.13, Third Party Disturbances of Reclaimed Sites, 8/18/2000
DMLR-P-3.3.14, DMLR Procedure No. 3.3.14, Certificate of Liability Insurance, 8/18/2000
DMLR-P-3.3.15, DMLR Procedure No. 3.3.15, Temporary Structures, 9/26/2002
DMLR-P-3.3.16, DMLR Procedure No. 3.3.16, Sediment Pond Effluent limits, 4/4/2003
DMLR-P-3.3.17, DMLR Procedure No. 3.3.17 Tree Planting, 8/30/2005
DMLR-P-3.3.18, DMLR Procedure 3.3.18 Road Maintenance Fugitive Dust Control, 10/22/2009
DMLR-P-3.3.19, Inspector Receipt, Review and Processing of Permit Materials, 9/9/2015
DMLR-P-3.4.01, DMLR Procedure No. 3.4.01, Suspension and Revocation of DMLR Blaster Endorsement Certification, 4/17/2006
DMLR-P-3.5.01, DMLR Procedure No. 3.5.01, Bond Forfeiture Reclamation, 4/17/2006
DMLR-P-3.7.01, DMLR Procedure No. 3.7.01, Coal Surface Mining Control and Reclamation Act of 1979 or Clean Water Act Violations Settlement Agreements, 8/2/2005
DMLR-P-4.01.04, DMLR Procedure No. 4.01.04, Abandoned Mine Land (AML) Enhancement Projects, 9/9/2015
DMLR-P-4.01.06, DMLR Procedure No. 4.1.06, AML Procedure Guidelines, 9/9/2015
DMLR-P-4.01.07, DMLR Procedure No. 4.1.07, Invoice Processing, 9/9/2015
DMLR-P-4.1.01, DMLR Procedure No. 4.1.01, Reclamation Project Eligibility, 4/17/2006
DMLR-P-4.1.02, DMLR Procedure No. 4.1.02, Realty Procedures, 6/1/2005
DMLR-P-4.1.03, DMLR Procedure No. 4.1.03, Abandoned Mine Land Inventory System Data Entry, 8/2/2005
DMLR-P-4.1.05, DMLR Procedure No. 4.1.05, AML Contract Provisions, Ground Control Plan, 4/27/2006
DMLR-SRP, DMLR State Reclamation Plan, 9/1/1999
DMLR-T-CPA, DMLR Civil Penalty Assessment Manual, 4/17/2006
DMM Op Manual, DMM Mineral Mine Operator's Manual, 4/6/2007
DMM-C-B, DMM Certification Requirements for Blaster, 3/1/2001
DMM-C-E, DMM Mineral Mine Electrician Certification, 5/1/2003
DMM-C-F, DMM Certification Requirements for Foreman, 9/1/2001
DMM-C-SBF, DMM Surface Blaster Certification Student Guide, 3/1/2001
DMM-C-SF, DMM Surface Foreman's Certification Study Guide, 3/1/2002
DMM-C-SUFB, DMM Board of Mineral Mining Examiners Certification Requirements Summary Sheets, 9/1/2001
DMM-G-06-96, DMM Operators Memorandum, Transferability of Mineral Mining Permits, 6/28/1996
DMM-G-EAE, DMM Excavation Activity Evaluation Chart, 2/20/1991
DMM-G-ETP, DMM Education and Training Plan for Mineral Mining, 1/1/1996
DMM-G-MERR, DMM Mineral Mine Emergency, Rescue, and Recovery Plan, 10/20/2009
DMM-G-OLAC, DMM Bylaws of Orphaned Land Advisory Committee, 6/14/2000
DMM-G-OLP, DMM Abandoned Mineral Mining Inventory Protocol, 6/1/2003
DMM-M-01-05, DMM Communication Memorandum No. 01-05, Electronic Blast Detonator Systems, 3/28/2005
DMM-M-01-08, DMM Communication Memoranda Nos. 01-08, 02-08, and 03-08, DMM e-Forms Center Enhancements, 8/11/2008
DMM-M-01-93, DMM Communication Memorandum No. 01-93, Reclamation Schedule, 3/20/1993
DMM-M-01-98, DMM Communication Memorandum No. 01-98, 11/11/1998
DMM-M-01-99, DMM Communication Memorandum No. 01-99, 6/14/1999
DMM-M-02-93, DMM Communication Memorandum 02-93, 5/12/1993
DMM-M-02-99, DMM Communication Memorandum No. 02-99, 7/16/1999
DMM-M-03-01-90, DMM Operator's Memorandum 03-01-90, 3/1/1990
DMM-M-03-99, DMM Communication Memorandum No. 03-99, 7/16/1999
DMM-M-04-08, DMM Communication Memorandum No. 04-08, Standardized Formatting of Paper Documents, 8/11/2008
DMM-M-10-00, DMM Communication Memorandum No. 10-00, 9/13/2000
DMM-M-12-94, DMM Operators Memorandum, Mine Safety Maps, 12/9/1994
DMM-M-93-01, DMM Operator Memorandum, Waste Materials Brought onto Mine Sites, 1/25/1993
DMM-M-C, DMM Contractor Memorandum Regarding Annual Reports, 1/2/2003
DMM-P-2.1, DMM Procedure No. 2.1, Operator Assistance, 5/21/1997
DMM-P-2.10, DMM Procedure No. 2.10, Closure Orders, 5/21/1997
DMM-P-2.11, DMM Procedure No. 2.11, Recommending Bond Forfeitures, 5/21/1997
DMM-P-2.12, DMM Procedure No. 2.12, Safety, Health, or Reclamation Complaints, 5/21/1997
DMM-P-2.13, DMM Procedure No. 2.13, Blasting Complaint Investigations, 5/21/1997
DMM-P-2.14, DMM Procedure No. 2.14, Accident or Fire Investigations, 5/21/1997
DMM-P-2.15, DMM Procedure No. 2.15, Unlicensed Mine Sites, 5/21/1997
DMM-P-2.4, DMM Procedure No. 2.4, Inspections, 5/21/1997
DMM-P-2.5, DMM Procedure No. 2.5, Inspection Frequency; Safety, 5/21/1997
DMM-P-2.6, DMM Procedure No. 2.6, Inspection Frequency; Reclamation, 5/21/1997
DMM-P-2.7, DMM Procedure No. 2.7, Inspection Reports, 5/21/1997
DMM-P-2.8, DMM Procedure No. 2.8, Special Orders and Notices of Violation, 5/21/1997
DMM-P-2.9, DMM Procedure No. 2.9, Notice of Noncompliance, 5/21/1997
DMM-P-3.1, DMM Procedure No. 3.1, General Procedures for Reclaiming Orphaned Land Sites, 2/24/1998
DMM-P-4.1, DMM Procedure No. 4.1, Relinquishments and Repermitting, 9/10/1991
DMM-P-4.10, DMM Procedure No. 4.10, Field Approval, 1/8/1996
DMM-P-4.11, DMM Procedure No. 4.11, Initial Site Inspection, 9/10/1991
DMM-P-4.12, DMM Procedure No. 4.12, Mineral Mining Quarrying Schedule Tonnage Report, 9/10/1991
DMM-P-4.13, DMM Procedure No. 4.13, Permit Application Review, 9/10/1991
DMM-P-4.14, DMM Procedure No. 4.14, Hearing Procedure, 9/10/1991
DMM-P-4.15, DMM Procedure No. 4.15, Termination of License Requirement, 10/24/1995
DMM-P-4.18, DMM Procedure No. 4.18, Contractor Information, 1/8/1996
DMM-P-4.19, DMM Procedure No. 4.19, Confidential Files, 3/24/1997
DMM-P-4.2, DMM Procedure No. 4.2, Permit Renewal and Progress Reports, 9/10/1991
DMM-P-4.20, DMM Procedure No. 4.20, Permit Transfers, 1/8/1996
DMM-P-4.3, DMM Procedure No. 4.3, Additional Bond Required at Anniversary Time, 9/10/1991
DMM-P-4.4, DMM Procedure No. 4.4, Bond Reduction and Release, 9/10/1991
DMM-P-4.5, DMM Procedure No. 4.5, Completion Material and Permit Close-Out, 9/10/1991
DMM-P-4.6, DMM Procedure No. 4.6, Amendments, 1/8/1996
DMM-P-4.7, DMM Procedure No. 4.7, Change in Operating Officials, 9/10/1991
DMM-P-4.8, DMM Procedure No. 4.8, Temporary Cessation of Surface Mines, 9/10/1991
DMM-P-4.9, DMM Procedure No. 4.9, Exemption for Extraction of Coal Which is Incidental to the Extraction of Other Minerals, 9/10/1991
DMM-P-5.1, DMM Procedure 5.1, Training and Certification of Mineral Mining Industry Personnel, 9/12/2002
DMM-P-5.2, DMM Procedure No. 5.2, Certification of Mineral Mining Industry Personnel by the Board of Mineral Mining Examiners, 9/1/2002
DMM-P-5.6, DMM Procedure No. 5.6, Accident Reports and Posting, 9/12/2002
DMM-P-5.7, DMM Procedure No. 5.7, Education and Training Plan and Service, 9/12/2002
DMM-T-GMM, DMM General Mineral Miner Training Course Guide, 3/1/2001
DEPARTMENT OF ENVIRONMENTAL QUALITY
The following list contains documents prepared by the department. It does not include documents that merely restate regulatory provisions in a different format, such as checklists or boilerplates. The list does not include guidance documents developed by other federal and state agencies. Copies of documents are available for free on the Virginia Regulatory Town Hall at https://www.townhall.virginia.gov. Copies of any of the documents listed are considered a request for information under the Freedom of Information Act (FOIA). For FOIA requests, please contact the department's FOIA Officer at (804) 698-4085. For more information, please go to https://www.deq.virginia.gov/get-involved/about-deq/ freedom -of-information-act. Copies may also be requested by writing to: FOIA Officer, Department of Environmental Quality, P.O. Box 1105, Richmond, VA 23218. There may be a charge for copies. Unless a cost is specifically listed, the charge will be based on the department's FOIA Policy.
Requests for copies or questions regarding interpretation of the Litter Prevention and Recycling documents should be directed to: Manager, Waste Planning, Data and Reporting, Department of Environmental Quality, 1111 East Main Street, Suite 1400, P.O. Box 1105, Richmond, VA 23218, telephone (804) 698-4193.
State Air Pollution Control Board
Guidance Documents:
4186, Memorandum of Agreement between the Department of Energy and the Department of Environmental Quality, 2/19/2010
4455, Fugitive Dust Control from Mining Operations, 6/9/2011
00-2016, Chain of Custody Policy and Procedures Amendment 1, 3/14/2006
ACG-001, Guidance for the Use of a Diluent Cap for Continuous Emission Monitoring Systems (CEMS) Emission Calculations, 2/23/2015
ACG-002, Guidance for Implementing the U.S. Environmental Protection Agency (EPA) Stationary Source Audit Sampling Program (SSASP), 1/2/2017
ACG-003, Guidance for Decommissioning or Maintenance of Stage II Vapor Recovery Systems at Gasoline Dispensing Facilities in the Northern Virginia and Richmond Volatile Organic Compound Control Emission Control Areas, 1/1/2016
ACG-004, Guidance for Approval of Existing Sewage Sludge Incineration (SSI) Operator Training Pursuant to 9VAC5-40 Article 55 and 40 CFR 60 Subpart MMMM, 5/23/2016
ACG-005, Guidance for the Interpretation of the Duration of Violations when Applying Criteria 2, 3, and 4 of EPA's 2014 Policy for High Priority Violations, 5/13/2016
ACG-006, Guidance for Reporting NOx Excess Emissions for Facilities Subject to 40 CFR 60, Subparts GG and KKKK, 9/1/2016
ACG-007, Guidance for Approval of New Sewage Sludge Incineration (SSI) Operator Training Pursuant to 40 CFR 60 Subpart LLLL, 5/23/2016
ACG-008, Air Compliance Guidance for Non-Qualifying Sources, 1/25/2017
ACG-009, Air Compliance Guidance regarding Non-Hazardous Secondary Materials, 3/14/2017
ACG-010, Air Compliance Guidance for Implementation of 40 CFR Part 60 Subpart WWW and 40 CFR Part 60 Subpart Cf., 8/30/2018
ACG-012, Air Compliance Guidance for the Approval of Open Burning for Firefighter Training and Instruction Pursuant to 9VAC5-130-40 A, 8/15/2018
ACG-013, Air Compliance Guidance for the Testing, Monitoring, and Certification Provisions of 9VAC5 Chapter 40 Part II, Article 37 Requiring Approval or Acceptance by the Board, 9/7/2018
ACG-014, Air Compliance Guidance for Violations of 9VAC5 Chapter 40 Part II, Article 37 and Related Federal Rules in Accordance with EPA Letters regarding No Action Assurance dated September 13, 2018., 9/24/2018
ACG-015, Air Compliance Guidance for the Implementation of the Permitting Exemption for Qualified Fumigation Facilities, 12/26/2018
APG-101, Interim Guidance, Shell Buildings, 1/30/1987
APG-102, Memo No. 99-1004, Public Participation Requirements Prior to Issuing Any Permit for the Construction of a New Major Stationary Source or Major Modification to an Existing Source Pursuant to § 10.1-1307.01, Localities Particularly Affected, 1/25/2010
APG-103, Memo No. 01-1002, Guidance on Permit Applicability, PM and PM10 Sources, 9/14/2009
APG-105, Memo No. 03-1006, Procedures for Shutting Down Sources, 8/19/2010
APG-110, Air Permit Guidance for Condensable Emissions in Particulate Pollutants, 11/12/2020
APG-150, Air Permit Application Fee Guidance, 1/1/2022
APG-200A, Title V Air Permits Guidance Manual, 4/16/2020
APG-200A1, Title V Air Permits Guidance Manual, Chapter 1: Title V Applicability and Voluntary Limits, 8/22/2019
APG-200A11, Title V Air Permits Guidance Manual, Chapter 11: Changing Status from Title V to Minor, 4/16/2020
APG-200A2, Title V Air Permits Guidance Manual, Chapter 2: Permit Applications –Timely and Complete Review, 4/16/2020
APG-200A5, Title V Air Permits Guidance Manual, Chapter 5: Statement of Basis, 8/22/2019
APG-200A9, Title V Air Permits Guidance Manual, Chapter 9: Compliance Assurance Monitoring (CAM), 4/16/2020
APG-202, Memo No. 97-1004, EPA's White Papers on Title V Operating Permit Program, 8/19/1997
APG-203, Memo No. 98-1001, Utilization of the Wood Furniture Manufacturing Title V Permit Boilerplate, 2/17/1998
APG-204, Memo No. 98-1002, Common Control Determinations for Title V Permit Applicability, 1/25/2010
APG-206, Existing Source Startup, Shutdown, and Malfunction Opacity Exclusion for Title V Permits, 3/16/2009
APG-213, Sample Maximum Achievable Control Technology (MACT) Place Holder Conditions, 3/5/2004
APG-214, Title V New Source Review (NSR) Conflicts, 9/30/2004
APG-251, Implementation Guidance for Issuance of Article 3 Federal Operating Permits, 2/10/2017
APG-301, Memorandum of Understanding between Shenandoah National Park and Commonwealth of Virginia Regarding Prevention of Significant Deterioration (PSD) Permitting Issues, 3/31/1993
APG-302, Memorandum of Understanding between Jefferson National Forest and Commonwealth of Virginia Regarding PSD Permitting Issues, 3/30/1993
APG-303, PSD Definitions, 9/14/2009
APG-304, Interpretation of the Term "Designed to Accommodate", 9/14/2009
APG-306, Relocation of Portable Non-diesel Engines, 10/25/2002
APG-308, Clarification of 9VAC5-80-1695 F, Exemption of Alternative Fuels under Major NSR, 3/24/2011
APG-309, Air Permitting Guidelines New and Modified PSD Sources, 11/2/2015
APG-310, New and Modified Major Sources in Nonattainment Areas and Ozone Transport Region, 11/2/2015
APG-311, Interim Guidance on Prevention of Significant Deterioration, 8/25/2014
APG-350, New Source Review Permits Program Manual, 11/12/2020
APG-350-Ch8, Air Permit Guidance for Control Technology Standards, 11/12/2020
APG-350A, Article 6, Minor New Source Review Permit Program Manual, Draft, 11/12/2020
APG-354, Permitting and Best Available Control Technology (BACT) Applicability under Chapter 80 Article 6, 6/12/2015
APG-355, Used Oil Fuel Permitting, 7/11/2013
APG-356, Revised Article 6 Regulation, 11/12/2020
APG-360, Air Permit Guidance for Processing Non-Metallic Mineral Processing Facility General Permits, 5/28/2020
APG-400A, State Operation Permits Manual, 9/30/1999
APG-452, Policy No. 99-1007, § 112(g) Implementation Guidance, 1/25/2010
APG-453, Memo No. 02-1001, Implementation Guidance for Incorporating State Toxics Requirements in Air Permits, 1/20/2010
APG-456, Regulation of Federal Hazardous Air Pollutants (HAPs) under the State Toxics Program and State NSR Programs, 9/1/2004
APG-457, State Toxics and Solid Waste Combustion Rules, 7/12/2012
APG-458, Air Permitting Implementation Guidance for Non-Hazardous Secondary Materials (NHSM), 3/14/2017
APG-551, ADP Statement No. 2-96, Procedures for Permitting and other Activities Associated with Coal Processing Plants, 9/18/2008
APG-553A, Municipal Solid Waste Landfill Procedures and Boilerplate Permits, 9/1/1999
APG-554, Permitting and Compliance Issues for Non-road Internal Combustion Engines, 12/1/1999
APG-554A, Internal Combustion Engine, 12/1/1999
APG-558, Stone Processing Operations, 9/6/2018
APG-559, Permit Boilerplate Procedures for Coal Preparation and Processing Plants, 3/7/2017
APG-560, Wood Fired Boiler Procedure for Writing New and Modified Permits, 8/14/1998
APG-561, Residual Oil Procedure for Writing New and Modified Permits for Boilers, 9/17/1998
APG-562, Natural Gas and Distillate Oil Procedure for Writing New and Modified Permits for Boilers, 7/16/2018
APG-563, Wood Coating Procedure for Writing New and Modified Permits, 11/5/1998
APG-564, Wood Working Procedure for Writing New and Modified Permits, 11/5/1998
APG-565, Concrete Plant Procedure for Writing New and Modified Permits, 8/9/2016
APG-566, Asphalt Plant Procedure for Writing New and Modified Permits, 11/19/2012
APG-567, Miscellaneous Coatings Procedure for Writing New and Modified Permits, 11/7/2012
APG-568, Printing Procedure for Writing New and Modified Permits, 8/10/2000
APG-569, Guidance for Permitting and Compliance for Facilities Subject to Non-delegated Federal Regulations, 8/29/2013
APG-570, Interim Guidance for Permit Applicability for Emergency Generators Participating in an Emergency Load Response Program, 5/15/2009
APG-571, Permit Boilerplate Procedures For Human Remain Crematory Units and Pathological Waste Crematory Units, 6/10/2015
APG-573, Lumber Kiln Emissions Calculations, 9/30/2010
APG-574, Exemption of Qualified Fumigation Facilities, 7/11/2013
APG-576, Diesel Engine-Generator Set Procedure for Writing New and Modified Permits, 12/18/2012
APG-577, Air Permit Guidance for Air Curtain Incinerators, 6/10/2021
AQAG-001, Virginia Modeling Guideline for Air Quality Permits, 7/24/2012
AQM-001, Quality Assurance Project Plan for the Ozone Ambient Air Monitoring Program, 11/1/2011
AQM-002, PM10 Sampler Standard Operating Procedure (SOP), 4/14/2009
AQM-003, Quality Assurance Project Plan for the PM2.5 Ambient Air Monitoring Program, 11/1/1998
AQM-004, Quality Assurance Project Plan for the Carbon Monoxide Ambient Air Monitoring Program, 12/1/2011
AQM-004A, Quality Assurance Project Plan for the Carbon Monoxide Ambient Air Monitoring Program, Appendices, 12/1/2011
AQM-005, Quality Assurance Project Plan for the Nitrogen Oxides Ambient Air Monitoring Program, 12/6/2011
AQM-005A, Quality Assurance Project Plan for the Nitrogen Oxides Ambient Air Monitoring Program, Appendices, 12/6/2011
AQM-006, Quality Assurance Project Plan for the Sulfur Dioxide Ambient Air Monitoring Program, 12/6/2011
AQM-006A, Quality Assurance Project Plan for the Sulfur Dioxide Ambient Air Monitoring Program, Appendices, 12/6/2011
AQM-007, Quality Assurance Project Plan for Lead Total Suspended Particulate (TSP) Matter Ambient Air Monitoring Program, 4/25/2014
AQM-007A, Quality Assurance Project Plan for Lead TSP Ambient Air Monitoring Program, Appendices, 4/25/2014
AQP-01, Procedures for Testing Facilities Subject to Emission Standards for Volatile Organic Compounds, 7/1/1991
AQP-02, Procedures for Determining Compliance with Volatile Organic Compound Emission Standards Covering Surface Coating Operations, 7/1/1991
AQP-03, Procedures for the Measurement of Capture Efficiency for Determining Compliance with Volatile Organic Compound Emission Standards Covering Surface Coating Operations and Graphic Arts Printing Processes, 4/1/1996
AQP-04, Procedures for Maintaining Records for Surface Coating Operations and Graphic Arts Printing Processes, 7/1/1991
AQP-08, Procedures for Preparing and Submitting Emission Statements for Stationary Sources, 1/1/1993
AQP-09, Procedures for Implementation of Regulations Covering Stage II Vapor Recovery Systems for Gasoline Dispensing Facilities, 1/1/1993
AQP-09A, Guidance Memo, Stage I and II Vapor Recovery System Testing Standards, 12/15/2011
AQP-11, Implementation of the Prevention of Significant Deterioration (PSD) of Air Quality Program, 1/1/1993
AQP-14, Control Technology Requirements for Emissions of NOx from Electric Generating Combined Cycle Turbines, 12/1/2002
AQP-15, Public Comments at State Air Pollution Control Board Meetings, 2/25/2004
ASOP-01, Complaints, 8/9/2001
ASOP-02, Inspections, 9/14/2001
ASOP-03, Visible Emissions Evaluations, 3/20/2003
ASOP-04, Continuous Emission Monitoring (CEM) Audit Evaluation, 3/19/2003
ASOP-06, Title V Report, Certification Evaluations, 6/30/2018
ASOP-07, Volatile Organic Compound (VOC) Testing, 10/23/1997
ASOP-08, Particulate Testing: Role of Agency Observer, 5/26/1998
ASOP-09, VOC Sampling and Analysis, 3/28/2002
ASOP-10, Air Standard Operating Procedure for Reviewing Excess Emission Reports (EERs), 8/17/2018
ASOP-11, The NOx Trading Program, 6/6/2003
ASOP-13, Tax Certifications, 11/22/2004
ASOP-13 Amendment, Tax Certification, 1/23/2009
ASOP-17, Compliance Assistance, 9/23/2003
LPR-SW-01-2007, Vegetative Waste Burning at Closed Landfills, 1/8/2007
MSOP-01, Professional Responsibilities and Conduct of Mobile Source Operations Staff, 8/22/2000
MSOP-02, Field Activity Procedures, 6/17/2010
MSOP-03, Station/Facility Permitting/Certification and Renewal Procedures, 6/17/2010
MSOP-04, Complaint Procedures and Investigations, 12/11/2006
MSOP-05, Procedures for Operating State Vehicles, 7/10/2008
MSOP-06, Data Disk Procedures and Vehicle Inspection Report Voiding Process, 4/16/2008
MSOP-07, Vehicle Emissions Inspection Station Recognition Program, 6/1/2011
MSOP-08, Exemption of Non-Conforming Vehicles, 6/1/2012
MSOP-09, Special Covert Inspection Procedures, 8/2/2010
MSOP-10, Kit-Car Vehicles, 4/30/2008
MSOP-11, Emissions Inspection Deferral Request, 6/18/2009
MSOP-12, Remote Visual Observation Inspection Procedures, 7/24/2000
MSOP-13, Enforcement Procedures and Schedule of Penalties, Mobile Source Operations Section, 12/5/2000
MSOP-14, On-Road Emissions (ORE) Program Procedures, 6/19/2009
SBAP-01, Small Business Assistance Program Modification Procedures for Modification of Work Practices, Technical Methods or Timeframe, 10/28/1994
SBAP-02, Guide to Compliance Requirements for Dry Cleaners, 3/17/1994
SBAP-03, Fact Sheet Wood Furniture Operations, 12/13/1996
SBAP-04, Fact Sheet Lithographic Printing Processes, 7/1/1996
SBAP-05, Fact Sheet Flexographic, Rotogravure, and Publication Rotogravure Printing Lines, 7/1/1996
SBAP-06, Fact Sheet Small Business Assistance Program, 12/17/1997
Department of Environmental Quality
Guidance Documents:
2170, Procedure Manual Environmental Impact Review of Major State Facilities, 10/1/2018
2281, Virginia Litter and Recycling Educational Projects, 12/1/2003
2672, Process for Early Dispute Resolution of Notices of Alleged Violation and Notices of Deficiency, 9/1/2005
2951, Regulatory Guidance Development, 4/17/2006
4012, Division of Enforcement Case Referrals, 8/20/2009
4186, Memorandum of Agreement between the Department of Energy and the Department of Environmental Quality, 2/19/2010
5094, Guidance for Citizen Nomination of State Surface Waters for Inclusion in Annual Water Quality Monitoring Plan in Accordance with § 62.1-44.19:5 F of the Code of Virginia, 1/1/2017
6378, Virginia Environmental Excellence Program Operations Manual, 2/18/2021
7145, Manual for Processing Requests Pursuant to the Virginia Freedom of Information Act, 12/19/2022
7146, E-Signature Guidance, 12/1/2021
00-2016, Chain of Custody Policy and Procedures - Amendment 1, 3/14/2006
CEM-07, Civil Enforcement Manual Chapter 4: Civil Charges and Civil Penalties, 12/31/2021
CEM-07A, Civil Enforcement Manual Chapter 4 Addendum: Renewable Energy Program Civil Charge Guidance, 9/18/2019
CEM-08, Civil Enforcement Manual Chapter 5: Incentives for Identifying and Resolving Violations - Revision 2 Cover Memorandum, 5/2/2012
CEM-12-EGMNo.1-2011, Civil Enforcement Manual Chapter 8: Access to Private Property for Inspections and Investigations, Denial of Access, and Obtaining Administrative Inspection Warrants, 3/3/2011
DEQ-LPR-2, Guidelines for the Virginia Litter Prevention and Recycling Grants, 5/12/2022
GM18-2004, Procedures for Pipeline Stop Work Instruction, 6/18/2018
LPR-REM-2019-01, Review Process for Uniform Environmental Covenants Act Environmental Covenants, 8/22/2019
LPR-SW-09-2002, Guidance for the Certification of Recycling Machinery and Equipment, 7/20/2007
PREP-2017-01, Pollution Response Program Base Manual, 7/18/2017
PREP-2021-01, Transportation Incident Management Annex (TIM) Interim Plan, Guidance Document, 4/28/2022
REW2011-01, Wind Permit By Rule (PBR) Guidance Cover Memo, 9/7/2011
REW2011-01S1, Wind PBR Guidance Section I: General, 6/28/2012
REW2011-01S2, Wind PBR Guidance Section II: Methodology, 7/1/2017
REW2011-01S3, Wind PBR Guidance Section III: Coastal Avian Protection Zone (CAPZ) Narrative, 9/6/2011
REW2012-01, Solar PBR Guidance Cover Memo, 7/18/2012
REW2012-01S1, Solar PBR Guidance Section I: General, 7/18/2012
REW2012-01S2, Solar PBR Guidance Section II: Methodology, 7/1/2017
REW2012-01S3, Solar PBR Guidance Section III: Coastal Avian Protection Zone (CAPZ) Narrative, 7/18/2012
REW2013-01, Combustion PBR Guidance Cover Memo, 8/27/2013
REW2013-01S1, Combustion PBR Guidance Section I: General, 8/27/2013
REW2013-01S2, Combustion PBR Guidance Section II: Methodology, 7/1/2017
REW2013-01S3, Combustion PBR Guidance Section III: CAPZ Narrative, 8/27/2013
State Water Control Board
Guidance Documents:
2283, Virginia Brownfield Remediation Loan Program Guidelines, 11/20/2018
2284, Virginia Land Conservation Loan Program Guidelines, 11/20/2018
2285, Virginia Water Quality Improvement Fund - Guidelines, 5/1/2012
2287, Procedural Guidelines for Virginia's Wastewater Revolving Loan Fund, 5/1/2017
2288, Virginia Agricultural Best Management Practices Loan Program Guidelines, 2/18/2021
2355, Public Comment at State Water Control Board Meetings, 2/25/2004
2623, Procedure for Uncontested Termination of Ground Water Withdrawal Permits and Special Exceptions, 3/8/2005
5094, Guidance for Citizen Nomination of State Surface Waters for Inclusion in Annual Water Quality Monitoring Plan in Accordance with § 62.1-44.19:5 F of the Code of Virginia, 1/1/2017
5215, Stormwater Loan Program Guidelines, 11/20/2018
5989, Construction Stormwater Federal Fiscal Year (FFY) 2016 Compliance Monitoring Strategy, 4/1/2016
6130, Stormwater Local Assistance Fund Program Guidelines, 8/18/2022
00-2003, Wetland Compensation Ratios, 2/1/2000
00-2004, The Virginia Petroleum Storage Tank Fund Reimbursement Manual Volume I: Application Process, 3rd Edition, for Work Authorized before March 1, 2007, 2/8/2000
00-2006, Spiking Requirements for Metals Analysis, 3/23/2000
00-2008, Notification of Acceptance for Coverage by a General Permit, 5/12/2000
00-2010, Protocol for the Department of Environmental Quality (DEQ) Action in the Event Unpermitted Discharges are Identified, 8/22/2000
00-2011, Guidance on Preparing Virginia Pollutant Discharge Elimination System (VPDES) Permit Limits Based on Water Quality Standards for Toxics, 8/24/2000
00-2011, Quantification Level (QL) Related Update to Guidance Memo 00-2011, Amendment 4, 4/10/2003
00-2012, Toxics Management Program Implementation, 8/24/2000
00-2014, Quality Assurance Project Plan State Lead Program, Revision 2, 6/12/2014
00-2015, Implementation Guidance for July 2000 Revisions to the VPDES Permit Regulation, 9/27/2000
00-2016, Chain of Custody Policy and Procedures - Amendment 1, 3/14/2006
00-2018, Implementation of the Virginia Pollution Abatement (VPA) General Permit Regulation for Poultry Waste Management, 11/30/2000
01-2001, Use of USGS 1980 Hydrologic Unit Map of the United States to Determine Appropriate Hydrologic Unit Code for Compensatory Mitigation using Mitigation Bank Credits, 1/8/2001
01-2003, Standard Operating Procedures for Clean Metals Sampling, Amendment 1, 4/10/2003
01-2005, Interim Guidance for Spray Irrigation and Reuse of Wastewater, 1/18/2001
01-2007, Implementation Guidance for December 2000 Revisions to the VPDES Permit Regulation, 3/15/2001
01-2008, Numbering of Outfalls for VPDES Permits, 3/21/2001
01-2011, Monitoring Toxic Trace Metals in Surface Waters, 4/16/2001
01-2012, Siting of Storm Water Best Management Practices (BMPs) in Surface Waters and the Application of Temperature Standard to Impoundments, 4/18/2001
01-2013, Checklists for Wastewater Laboratory Inspections, 5/3/2001
01-2013, Checklists for Wastewater Laboratory Inspections - Amendment 2, 5/10/2002
01-2013, Checklists for Wastewater Laboratory Inspections - Amendment 3, 5/24/2004
01-2017, DEQ Staff Biosecurity Procedures and Response to Suspected and/or Confirmed Outbreak of Foot and Mouth Disease, 5/21/2001
01-2020, Implementation of Amendments to the VPDES Permit Regulation and General VPDES Permit for Domestic Sewage Discharges of Less Than or Equal to 1,000 Gallons per Day (GPD) Local Government Ordinance Form, 7/17/2001
01-2024D, Storage Tank Program Technical Manual, Fourth Edition, 5/10/2011
01-2024D Appendices, Storage Tank Program Technical Manual, Fourth Edition Appendices, 5/10/2011
02-2001, Confined Animal Feeding Operation (CAFO) Inspection Checklist, 1/23/2002
02-2002, Fish Kill Guidance Manual Second Edition, 3/4/2002
02-2010, Water Compliance Auditing Manual, 7/3/2002
02-2012, Determination of Service Areas for Compensatory Mitigation Banks, 7/12/2002
02-2019, The Virginia Petroleum Storage Tank Fund Reimbursement Guidance Manual, Volume II: Usual and Customary Rate (UCR) Schedules, 5th Edition for Work Authorized before March 1, 2007, 11/4/2002
03-2001, Reporting Operator Misconduct or Convictions, 1/7/2003
03-2007, Implementation of Bacteria Standards in VPDES Permits, 3/27/2003
2286, Virginia Wastewater Revolving Loan Fund Program Design Manual, 11/20/2018
6131A, Living Shorelines Loan Program Guidelines, 7/1/2019
6131B, Living Shorelines Local Plan Guidelines, 7/1/2019
90-011, Interpretation of Nutrient Policy, 4/20/1990
90-016, Use of State Model by Consultants, 7/2/1990
91-007, Sample Volumes for Non-metals Lab, 2/20/1991
91-020, Modifications to September 8, 1989, Guidance Memo VPDES Permitting Strategy for Discharges Resulting from UST Remediation Projects and Similar Projects, 10/1/1991
91-028, Procedure for Assigning Numbers to Permits, 12/10/1991
92-006, Authorization to Issue Certifications for Tax Exemptions, 3/9/1992
92-006, Authorization to Issue Certifications for Tax Exemptions for Underground Storage Tanks - Addendum No. 5, 11/4/1996
92-006, Addendum No. 6, Authorization to Issue Certifications for Tax Exemptions of Water Reclamation and Reuse Equipment and Facilities, 4/22/2009
92-006, Addendum No. 4, Authorization to Issue Certifications for Tax Exemptions for Aboveground Storage Tanks, 8/22/1994
92-013, Reporting of Five-Day Biochemical Oxygen Demand (BOD5) Results for VPDES Monitoring, 4/21/1992
92-016, Virginia Pollution Abatement (VPA) Permit Manual, 7/20/1992
92-018, Virginia Pollution Abatement (VPA) Permit Program, 8/28/1992
93-008, DEQ Water Division Water Purification Systems Contaminants, 4/20/1993
93-026, Permitting Strategy for Wood Preserving Operations, 10/11/1994
93-026 Amendment 1, Permitting Strategy for Wood Preserving Operations Amendment 1, 10/11/1994
93-030, Procedures for Approving Plans and Specifications for Sewerage Systems and Sewage Treatment Works and Concept Engineering Designs for Industrial Facilities, 12/21/1993
94-003, Classification of Effluent and Water Quality Limiting Segments and Relationship with Antidegradation Tiers, 3/22/1994
94-012, Calcium Carbonate Equivalence Testing Requirements, 10/20/1994
94-014, Implementation of the VPA General Permit for Confined Animal Feeding Operations, 11/16/1994
94-017, VPA Farm Fertilizer and Chemical Dealerships, 12/22/1994
95-002, VPA Land Application of Water Treatment Plant Residuals, 1/19/1995
95-006, Updated Technical Criteria for VPA Industrial Land Application Program, 9/28/1995
95-008, General Permits, 11/3/1995
96-001, Storm Water Permitting, 3/15/1996
96-002, Oil and Grease Total Petroleum Hydrocarbon (TPH) Limits for Certain Effluents, 4/9/1996
96-009, Obtaining Dissolved Metals Data, 11/19/1996
96-009, Obtaining Dissolved Metals Data Amendment 1, 12/2/1996
96-009, Obtaining Dissolved Metals Data Amendment 2, 4/10/2003
97-2006, Revised Local Government Ordinance Form, 11/24/1997
98-2005, Reduced Monitoring, 5/4/1998
98-2010, VPDES Permit and VPA Permit Ground Water Monitoring Plans, 9/30/1998
98-2011, Inspection Checklists for Analyses of Mercury by Cold Vapor and Metals, 11/4/1998
99-2003, Use of Method 1664 for Total Petroleum Hydrocarbons (TPH) Determination in VPDES Permits, 2/26/1999
DCR-CBLAB-022, Riparian Buffers Modification and Mitigation Guidance Manual, 9/15/2003
DCR-CBLAB-087, Approved Compliance Evaluation Review Elements, 6/21/2010
DCR-VSWCB-011, Virginia Stormwater Management Handbook, 9/1/1999
DCR-VSWCB-013, Virginia Erosion and Sediment Control Handbook, Third Edition, 12/14/2011
DCR-VSWCB-024, Guidance Document on Virginia Stormwater Management Program Site Inspection Strategies, 3/7/2011
DCR-VSWCB-026, Guidance Document on Utilization of Nonpoint Nutrient Offsets, 11/14/2011
DCR-VSWCB-029, Activities Constituting Substantive Progress toward Local Development of a Virginia Stormwater Management Program, 12/13/2012
DCR-VSWCB-030, Stormwater Management Model Ordinance, 12/13/2012
GM01-2013, Checklists for Wastewater Laboratory Inspections Amendment 4A, 10/5/2005
GM01-2013, Checklists for Wastewater Laboratory Inspections Amendment 5, 5/4/2006
GM01-2013, Checklists for Wastewater Laboratory Inspections Amendment 6, 8/30/2006
GM01-2013, Checklists for Wastewater Laboratory Inspections, 11/1/2001
GM01-2013, Checklist for Wastewater Laboratory Amendment 7, 1/14/2008
GM02-2010, Water Compliance Auditing Manual Amendment 2, Revisions to Section I "Spills", Section J "Inspection," and Appendix I "Point Assessment Criteria", 7/29/2009
GM02-2010 Amendment 3, Compliance Auditing Manual Revisions Section I A VPDES DMRs Processing Procedures, 11/18/2010
GM03-2003, Interpretation for Water Monitoring of GM00-2016, Chain of Custody Policy and Procedures Amendment 1, 3/14/2006
GM03-2012, Heating Seasonal Performance Factor (HSPF) Model Calibration and Verification for Bacteria Total Maximum Daily Loads (TMDLs), 9/3/2003
GM03-2013, Method for Calculating E. Coli TMDLs based on Fecal Coliform Monitoring, 3/3/2003
GM03-2014, Reporting of Data Generated During Approved Training Programs, 9/10/2003
GM03-2015, Method for Representing Wasteload Allocations (WLAs) in Bacteria TMDLs, 11/25/2003
GM04-2003, Certification of Operator Requirements, 1/20/2004
GM04-2005, Water Quality Monitoring Consolidated Guidance Memorandum Amendment 2, 3/26/2007
GM04-2012, Coordination of Water Permit Programs with the Department of Health, 5/25/2004
GM04-2014, Procedures-Project Evaluation and Processing of Plans and Specs for Sewage Collection Systems and Treatment Works, 6/23/2004
GM04-2015, Local Review Program, 6/24/2004
GM04-2021, Guidance for Exceptional State Waters Designations in Antidegradation Policy Section of the Water Quality Standards (WQS) Regulation, 11/15/2004
GM05--2005, Procedures-Closure or Abandonment of Lagoon or Sewage Treatment Works, 4/14/2005
GM05-2001, Final 316(b) Phase II Rule Implementation, 1/25/2005
GM05-2006, Virginia Petroleum Storage Tank Fund Third Party Disbursement Guidelines, 4/15/2005
GM05-2013, Duty to Apply for VPDES Concetrated Animal Feeding Operation (CAFO) Permit in Lieu of 2005 U.S. 2nd Circuit Court of Appeals Decision, 10/6/2005
GM05-2014, Modifications to the VPA General Permit Regulation for Poultry Waste Management, 11/7/2005
GM05-2016, Lender Liability Exemption Guidelines, 11/29/2005
GM06-2004, Geographical Information System (GIS) Data Plotting Procedure, 5/12/2006
GM06-2005, Biosecurity Procedures for Poultry Farm Visits, 5/24/2006
GM06-2006, Guidelines for Underground Storage Tank Cathodic Protection Evaluation, 5/26/2006
GM06-2007, Definition of Aboveground Storage Tanks for the Purpose of Eligibility for Virginia Petroleum Storage Tank Reimbursement, 6/13/2006
GM06-2008, Local Government Certification for New VPDES Permitted Landfills, 6/29/2006
GM06-2009, Review and Approval of Operation and Maintenance Manuals for Municipal Sewage Treatment Works, 7/5/2006
GM06-2010, Guidelines for DEQ Review and Approval of Biological Monitoring Quality Assurance Project Plans (QAPPs) Submitted by Non-DEQ Sources, 8/28/2006
GM06-2011, Water Permit Fee Program Procedures, 8/1/2006
GM06-2012-Amendment 1, Review Procedures for Water Quality Improvement Fund (WQIF) Grant Applications and Agreement Negotiations, 12/10/2007
GM06-2012-Amendment 1 Addendum 1, Review Procedures for WQIF Grant Applications and Agreement Negotiations for Wastewater Conveyance Infrastructure Projects, 8/15/2021
GM06-2016, Significant Figures for Discharge Monitoring Reports, 11/2/2006
GM06-2016, Significant Figures for Discharge Monitoring Reports Amendment 1, 11/16/2006
GM07-2001, Virginia Petroleum Storage Tank Fund Reimbursement Guidance Manual Volume III, Application Process for Work Authorized on or after March 1, 2007, 2/23/2007
GM07-2002, The Virginia Petroleum Storage Tank Fund Reimbursement Guidance Manual Volume IV, 007 UCR Schedules for Work Authorized on or after March 1, 2007, 2/23/2007
GM07-2003, The Virginia Petroleum Storage Tank Fund Reimbursement Guidance Manual Volume V, Reconsideration Procedures Applicable to initial Reimbursement Decisions issued after March 1, 2007, 2/23/2007
GM07-2007, Threatened and Endangered Species Screening for VPDES Permits, 5/2/2007
GM07-2008, Permitting Considerations for Facilities in the Chesapeake Bay Watershed Amendment 2, 10/23/2007
GM07-2008, Permitting Considerations for Facilities in the Chesapeake Bay Watershed, Addendum No. 1 to Amendment No. 2, 4/9/2009
GM07-2009, VPDES Permit Applications for Discharges in Shellfish Growing Areas, 6/15/2007
GM07-2011, Issuing a Certificate to Construct from a Final Engineering Report, 7/30/2007
GM07-2012, Assigning Operator License Classes, 10/10/2007
GM07-2013, Comprehensive Environmental Data System (CEDS Discharge Monitoring Report (DMR) Data Entry Rules, 10/25/2007
GM08-2001, Processing of Priority Permits, Administrative Continuance of Expired Permits and Permitting, 1/24/2008
GM08-2003, Procedure for Designation of Vessel No Discharge Zones, 2/28/2008
GM08-2007, Issuance of Biosolids Use Permits under the Virginia Pollution Abatement Permit System, 5/13/2008
GM09-2001, TMDL Guidance for Monitoring of Point Sources for TMDL Development using Low-level Polychlorinated Biphenyl (PCB) Method 1668, Amendment 1, 11/1/2011
GM09-2001, TMDL Guidance for Monitoring of Point Sources for TMDL Development Using Low-level PCB Method 1668 (Amendment 1), 11/1/2011
GM09-2002, DEQ Field Measurements, Sampling and Evaluation of Data, 2/27/2009
GM09-2005, Monitoring and Assessment of Lakes and Reservoirs, 12/11/2020
GM09-2011, Conducting an Alternatives Analysis per the Requirements of 9VAC25-260-275 Protection of Eastern Shore Waters for Clams and Oysters, 8/18/2009
GM09-2012, Applying the Freedom of Information Act Exemption of Location Information to DEQ Water Division Permit Files Amendment No. 1, 11/23/2009
GM10-2001, Revision 1, Implementation Guidance for the Water Reclamation and Reuse Regulation, 9VAC25-740, 9/10/2018
GM10-2004 Revision 2, Implementation of Extended Buffers, Coordination of Health Complaints and Waiving of Buffers at Biosolids Land Application Sites, 9/2/2015
GM11-2001, Review and Coordination with Other State Agencies for Threatened and Endangered Species for Biosolids Permitting, 1/25/2011
GM11-2002, Assessing Points for Violations of Chesapeake Bay Annual Load and Concentration Limitations for Total Nitrogen and Total Phosphorus, 1/26/2011
GM11-2004, Amendments to the Virginia Water Protection Permit Program Regulation 9VAC25-210 (Effective July 25, 2007) Regarding Surface Water Withdrawal Permitting, 3/17/2011
GM11-2005, Revised Local Government, Riparian Property Owner, Adjacent Property Owner or Resident, and General Public Notification Procedures for VPDES, VPA, and VWP Permit Applications and Draft Permits, 3/18/2011
GM11-2006, Managing Frozen Ground for Biosolids Land Application, 3/18/2011
GM11-2010, Process for Determination of Noncompliance with the General VPDES Permit for Storm Water Discharges Associated with Industrial Activity, VAR05, 12/5/2011
GM12-2001, Determining Compliance with the use of VELAP Laboratory for VPDES and VPA Reporting, 4/20/2012
GM12-2003 Rev. 1, Landowner Agreements for Biosolids Land Application - Revision 1, 10/22/2018
GM13-2001, Implementation Guidance for the Reissuance of the General VPDES Permit Regulation for Discharges from Petroleum Contaminated Sites, Groundwater Remediation and Hydrostatic Tests, 9VAC25-120, 2/27/2013
GM13-2002, Implementation Guidance for the Reissuance of the General VPDES Permit for Noncontact Cooling Water Discharges of 50,000 GPD or Less, 9VAC25-196, 2/27/2013
GM13-2003, Guidance for Calibration Verification of Online Analyzers Used to Monitor Reclaimed Water, 2/10/2014
GM14-2001, Modifying VPA Biosolids Permits and Terminating Virginia Department of Health BUR Permits after the Adoption of 2013 Regulatory Amendments, 2/10/2014
GM14-2002, Implementation Guidance for the 2009 General Permit for Discharges of Stormwater from Construction Activities, 9VAC25-880, 3/7/2014
GM14-2003, March 2014 VPDES Permit Manual Revisions, 3/27/2014
GM14-2004, Procedures for Reviewing and Deriving Total PCB Concentrations from Samples Analyzed Using Low-Level PCB Method 1668 to be Used in the Development and Implementation of TMDLs, 4/4/2014
GM14-2006, VPA and Solid Waste Management Permitting and Beneficial Use Demonstration (BUD Approval at Solid Waste Management Facilities, 4/30/2014
GM14-2011, Nutrient Monitoring for "Nonsignificant" Discharges to the Chesapeake Bay Watershed, 8/8/2014
GM14-2013, Implementation Guidance for Reissuance of the General VPDES Permit for Stormwater Discharges Associated with Industrial Activity, VAR05, 8/8/2014
GM14-2014, Implementation Guidance for Section 47 (Time Limits on Applicability of Approved Design Criteria) and Section 48 (Grandfathering) of the Virginia Stormwater Management Program Regulation, 9VAC25-870, 8/25/2014
GM14-2015, TMDL Wasteload Allocation Modifications in Response to New, Expanding, or Relinquished Discharges, 9/26/2014
GM14-2016, Public Participation Procedures for Water Quality Management Planning, 10/20/2014
GM14-2017, Implementation of VPA Regulation and General Permit for Animal Feeding Operations and Animal Waste Management Amendments, VPG1, 11/12/2014
GM15-2001, Process for Determination of Noncompliance with the General VPDES Permit for Stormwater Discharges Associated with Industrial Activity, VAR05, 2/19/2015
GM15-2002, Use of Contact Hours for Erosion and Sediment Control (ESC) or Stormwater Management (SWM) Recertification, 3/5/2015
GM15-2003, Postdevelopment Stormwater Management Implementation Guidance for Linear Utility Projects under the Virginia Stormwater Management Program Regulation, 9VAC25-870, 4/23/2015
GM16-2001, Updated Virginia Runoff Reduction Method Compliance Spreadsheets Version 3.0, 5/2/2016
GM16-2002, Administrative and Enforcement Proceedings – Compliance Reviews of a Local Government Program for the Implementation and Enforcement of the Chesapeake Bay Preservation Act and Chesapeake Bay Preservation Area Designation and Management Regulations, 5/6/2016
GM16-2004, Coverage Transition for Virginia Water Protection General Permit Regulations, 7/26/2016
GM16-2006, TMDL Action Planning for Local Total Maximum Daily Loads as Required in the Small Municipal Separate Storm Sewer System (MS4) General Permit (VAR04) Effective July 1, 2013, and MS4 Individual Permits, 11/21/2016
GM17-2001, Municipal Separate Stormwater Sewer System (MS4) Inspection Guidance Standard Operating Procedures (SOP), 2/6/2017
GM17-2004, Guidance Manual for Total Maximum Daily Load Implementation Plans, 6/6/2017
GM18-2001, 2018 Water Quality Assessment Guidance Manual, 12/20/2018
GM18-2002, Amended Implementation Guidance for Financial Capability Regulation, 9VAC25-650, 4/17/2018
GM18-2002, Implementation Guidance for Financial Capability Regulation, 9VAC25-650, 4/17/2018
GM18-2003, Implementation Guidance for Reissuance of the General VPDES Permit for Potable Water Treatment Plants VAG64, 5/15/2018
GM18-2004, Procedures for Pipeline Stop Work Instruction, 6/18/2018
GM18-2006, Reissuance Procedures for VPA Biosolids Land Application Permits, 10/22/2018
GM18-2009, Implementation Guidance for Reissuance of the VPDES General Permit for Concrete Products Facilities (VAG11), 12/18/2018
GM18-2010, Compliance and Auditing Procedural Guidance for the Office of Water Supply, 12/18/2018
GM18-2010A, Compliance and Auditing Procedural Guidance, Attachment 1 Office of Water Supply Compliance Workflow, 12/18/2018
GM18-2011, Point Assessment Guidance for Alleged Noncompliance of the Groundwater and Surface Water Withdrawal Permit Criteria for the Office of Water Supply, 12/18/2018
GM18-2012, Point Assessment for Alleged Violations of the Construction Stormwater Permit Criteria and Enforcement Referral Guidance, 12/20/2018
GM18-2013, VPDES Permits with Groundwater Monitoring Requirements, 12/20/2018
GM19-2001, 2020 Water Quality Assessment Guidance Manual, 9/5/2019
GM19-2002, Virginia's Nonpoint Source Implementation Best Management Practice Guidelines, 7/1/2022
GM19-2003, Virginia Water Protection (VWP) Permit and Compliance Manual Memo and Introduction, 1/7/2020
GM19-2003, Virginia Water Protection (VWP) Permit and Compliance Manual Chapter 1, 1/7/2020
GM19-2003, Virginia Water Protection (VWP) Permit and Compliance Manual Chapter 2, 1/7/2020
GM19-2003, Virginia Water Protection (VWP) Permit and Compliance Manual Chapter 3, 1/7/2020
GM19-2003, Virginia Water Protection (VWP) Permit and Compliance Manual Chapter 4, 1/7/2020
GM19-2003, Virginia Water Protection (VWP) Permit and Compliance Manual Chapter 6, 1/7/2020
GM19-2003, Virginia Water Protection (VWP) Permit and Compliance Manual Chapter 7, 1/7/2020
GM19-2003, Virginia Water Protection (VWP) Permit and Compliance Manual Chapter 8, 1/7/2020
GM19-2003, Virginia Water Protection (VWP) Permit and Compliance Manual Chapter 9, 1/7/2020
GM19-2003, Virginia Water Protection (VWP) Permit and Compliance Manual Chapter 10, 1/7/2020
GM19-2003, Virginia Water Protection (VWP) Permit and Compliance Manual Chapter 11, 1/7/2020
GM19-2003, Virginia Water Protection (VWP) Permit and Compliance Manual Chapter 5, 1/7/2020
GM20-2001, Addendum to Trading Nutrient Reductions from Nonpoint Source Best Management Practices in the Chesapeake Bay Watershed: Guidance for Agricultural Landowners and Your Potential Trading Partners, 3/5/2020
GM20-2003, Chesapeake Bay TMDL Special Condition Guidance, 2/6/2021
GM21-2001, Implementation of the 2021 Reissuance of the VPDES General Permit Regulation for Seafood Processing Facilities, VAG52, 4/15/2021
GM21-2002, Final 2022 Water Quality Assessment Guidance Manual, 5/27/2021
GM21-2003, Implementation Guidance for Reissuance of the VPDES General Permit Regulation for Discharges Resulting From the Application of Pesticides to Surface Water (VAG87), 6/24/2021
GM21-2004, Implementation Guidance for Reissuance of the General VPDES Permit for Nonmetallic Mineral Mining Facilities, VAG84, 6/24/2021
GM21-2005, Implementation Guidance for Reissuance of the VPDES General Permit for Domestic Sewage Discharges of Less Than or Equal to 1,000 Gallons per Day, 8/5/2021
GM21-2007, Local Water Quality Protections for Nonpoint Source Nutrient Credit Use for Regulated Land Disturbing Activities, 2/3/2022
GM22-2001, Board Guidance Document: Resource Protection Area- Onsite Buffer Area Delineation, 3/31/2022
GM22-2002, Board Guidance Document: Resource Protection Area-Buffer Area Encroachments, 3/31/2022
GM22-2003, Board Guidance Document: Silvicultural Operations, 3/31/2022
GM22-2004, Board Guidance Document: Exceptions, 3/31/2022
GM22-2005, Board Guidance Document: Nonconforming Structures and Uses, 3/31/2022
GM22-2006, Board Guidance Document: Determination of Water Bodies with Perennial Flow, 3/31/2022
GM22-2007, Board Guidance Document: Resource Protection Areas: Permitted Development Activities, 3/31/2022
GM22-2008, Board Guidance Document: Administrative Procedures for the Designation and Refinement of Chesapeake Bay Preservation Boundaries, 3/31/2022
GM22-2009, Resource Protection Areas: Nontidal Wetlands, 3/31/2022
GM22-2010, Implementation of the Virginia Pollutant Discharge Elimination System (VPDES) General Permit for Vehicle Wash Facilities and Laundry Facilities, VAG 75, 8/4/2022
GM22-2015, Chesapeake Bay Preservation Act-Locality Website Publication Guidance, 12/22/2022
GMWRD06-100, Groundwater Withdrawal Permit Procedures Manual, 5/25/2006
LPR-SRR-01-2013, Provision of Alternate Water Supplies to Operators of Petroleum-Impacted Water Supplies, 6/13/2013
LPR-SRR-02-2012, Tank Ownership and Responsible Person Identification Changes, 10/2/2012
LPR-SRR-03-2012, Case Closure Evaluation of Sites with Free Product, 12/28/2012
LPR-SRR-2014-01, State Lead Procedures Manual, First Edition, 5/14/2014
LPR-SRR-2014-02, Storage Tank Program Compliance Manual Volume 4: Compliance Process, 7/15/2014
LPR-SRR-2014-03, Quality Assurance Project Plan for the Alternate Water Supply Program Revision 3, 3/27/2017
LPR-SRR-2014-04, Storage Tank Program Compliance Manual Volume 1: Program Fundamentals, 12/22/2014
LPR-SRR-2015-01C, Storage Tank Program Quality Management Plan Amendment 3, 3/24/2016
LPR-SRR-2015-02, Instructions for Completing the State Lead Acceptance Form and Contractor Evaluation Tab, 12/4/2015
LPR-SRR-2016-02, Comprehensive Environmental Data System (CEDS) Tanks Compliance and Registration User Manual, 7/29/2016
LPR-SRR-2016-03, Storage Tank Program Compliance Manual Volume 3: Underground Storage Tank Inspections, 7/29/2016
LPR-SRR-2016-04, Storage Tank Program Compliance Manual Volume 2: Registration and Closure, 12/1/2016
LPR-SRR-2017-01, Discharges of Oil into Basements, 10/20/2017
LPR-SRR-2018-2A, Risk Based Inspection Strategy (RBIS) for Underground Storage Tanks (USTs), 6/13/2019
LPR-SRR-2018-3, New Underground Storage Tank Requirements Effective January 1, 2018, 10/2/2018
LPR-SRR-2019-01, Virginia Petroleum Storage Tank Reimbursement Guidance Manual, Volume VI: Application Process, 8/1/2019
LPR-SRR-2019-02, Virginia Petroleum Storage Tank Fund Reimbursement Guidance Manual, Volume VII: Usual and Customary Rates [UCRs], 8/1/2019
LPR-SRR-2019-03, Storage Tank Program Compliance Manual Volume V: AST Guidance, 12/12/2019
LPR-SRR-2020-01, New Underground Storage Tank (UST) Requirements, 7/31/2020
LPR-SRR-2020-02, Storage Tank Program Technical Manual, Volume 1: Regulatory and Statutory Framework for Storage Tank Cleanups, 12/10/2020
LPR-SRR-2020-03, Storage Tank Program Technical Manual Volume 3: Responsible Persons (January 2021 Edition), 4/1/2021
LPR-SRR-2020-04, Storage Tank Program Technical Manual Volume 6: Managing Petroleum Contaminated Media (January 2021 Edition), 4/1/2021
LPR-SRR-2021-01, EPA Brownfields Grant Eligibility Review for Petroleum Contaminated Sites, Revised, 8/4/2022
LPR-SRR-2022-01, Virginia Petroleum Storage Tank Fund Reimbursement Manual Volume VII, 2nd Edition, 10/1/2022
LPR-SW-03-2012, Implementation of Virginia Environmental Laboratory Accreditation Program (VELAP Certification, 3/27/2012
LPR-WS-2013-01, Incorporation of Water Supply Planning in VWP Permit Decisions for Surface Water Withdrawals, 10/8/2013
WQS-1, Water Quality Standards Interpretation New Standards (1992), 2/24/1992
WQS-2, Water Quality Standards Interpretation of Biologically Based Flows, Low Flow Application and Mixing Zones, 11/2/1992
WQS-3, Water Quality Standards Interpretation of Fecal Coliform Bacteria and Mixing Zones, 4/20/1993
WQS-5, Guidance on Application of Public Water Supply, 11/2/1994
Virginia Waste Management Board
Guidance Documents:
2356, Public Comments at Virginia Waste Management Board Meetings, 2/25/2004
5804, Groundwater Monitoring Well Abandonment Site Assessment, 7/23/2015
6172, Universal Waste Mercury-Containing Lamp Crushing Guidance, 12/1/2016
6173, Universal Waste Lamp-Crushing Frequently Asked Questions, 12/1/2016
6409, Hazardous Waste Inspector Handbook Chapters, 9/30/2017
6410, Hazardous Waste Inspector Handbook Appendices and Bibliography, 9/30/2017
00-2016, Chain of Custody Policy and Procedures Amendment 1, 3/14/2006
GM14-2006, VPA and Solid Waste Management Permitting and BUD Approval at Solid Waste Management Facilities, 4/30/2014
LPR 03-2004, Waste Division Review of Environmental Review Reports as Required by National Environmental Policy Act (NEPA), 5/25/2004
LPR 16-2002, Guidance for Certification of Waste Oil Burning Equipment for the State Income Tax Credit, 8/1/2002
LPR-2020-01, Guidance for the Certification of Recycling Machinery and Equipment for State Income Tax Credit (rev. 2021), 3/19/2021
LPR-HW, Closure Guidance-Wood Treatment Facilities - Drip Pads, 6/7/2007
LPR-HW, Emergency Permits Virginia Hazardous Waste Management Regulations and the Resource Conservation and Recovery Act (RCRA Regulations Guidance Summary, 5/13/2010
LPR-HW, Explosive Ordinance Disposal (EOD) Emergency Response Operations and Emergency Permits Clarification, 3/4/2011
LPR-HW-01-1997, Discarded Sandblast Grit Policy, 2/14/1997
LPR-HW-01-2012, "Contained-in" and "Contained-out" Policy Guidance for Soils Contaminated with Hazardous Waste, 7/9/2012
LPR-HW-01-2018, Hazardous Waste Generated at Remote Site Locations by Utility and Rail Companies, 7/11/2019
LPR-HW-03-1994, Risk Based Closure Risk Exposure and Analysis Modeling System (REAMS), 11/1/1994
LPR-HW-05-1996, Siting Requirements for Hazardous Waste Management Facilities, 7/26/1996
LPR-HW-18-2002, Hazardous Waste Financial Assurance Procedures, 8/22/2002
LPR-HW-2013-01, Waste Procedure No. 5, Hazardous Waste Emergency Permits, 2/16/2018
LPR-REM-01-1995, Policy for Handling Investigation Derived Waste, 9/1/2003
LPR-REM-04-1996, Addendum to Policy for Handling Investigation Derived Waste, 7/24/1996
LPR-REM-RA, RCRA Corrective Action Risk Assessment Guidance, 11/20/2013
LPR-REM-RA SW, Solid Waste Risk Assessment Guidance, 10/10/2012
LPR-SW-01-1994, Gas Condensate Recirculation, 11/1/2002
LPR-SW-01-2005, Guidance for Soil Analysis Required for Facilities Treating Petroleum Contaminated Soil under the Provisions of 9VAC20-80-360, 3/11/2005
LPR-SW-01-2007, Vegetative Waste Burning at Closed Landfills, 1/8/2007
LPR-SW-01-2007(2), Post-Closure Care Termination Memo, 4/30/2007
LPR-SW-01-2008, Surface Water Impacts at Solid Waste Landfills, 2/22/2008
LPR-SW-01-2009, Scenarios under Which a Part A Amendment Is or Is not Required, 7/10/2018
LPR-SW-01-2011A, Implementation of the New Operations Manual Requirements, 7/9/2012
LPR-SW-01-2012, Interpretive Guidance for Groundwater Well Replacement Actions at Solid Waste Landfills, 2/3/2012
LPR-SW-02-1993, Seismic Impact Zone Part A Requirements, 11/1/2002
LPR-SW-02-1997, Activities on Closed Landfills, 9/1/2003
LPR-SW-02-2007, Close Safely the Old 1205 Permitted Landfills, 12/22/2011
LPR-SW-02-2008, Landfill Waste Disposal Limits, 1/20/2009
LPR-SW-02-2009, Onsite Composting of Routine Animal Mortality, 5/1/2009
LPR-SW-02-2010, Solid Waste Compliance Program Inspection Manual, 12/2/2019
LPR-SW-02-2011, Crosswalk Comparison 9VAC20-80 versus 9VAC20-81, 3/28/2011
LPR-SW-02-2012, Solid Waste Special Waste Disposal Requests, 2/2/2012
LPR-SW-03-1997, Notice of Expansion for Category 2 and Category 3 Facilities, 8/17/1997
LPR-SW-03-2001, Local Landfill Certification for Non-Captive Industrial Landfills, 4/19/2001
LPR-SW-03-2003, Tax Certification for Pollution Control, 6/18/2003
LPR-SW-03-2005, Siting and Groundwater Monitoring for Landfills and the Vicinity of Wetlands, 8/17/2005
LPR-SW-03-2007, Management of Grit and Screenings, 2/26/2007
LPR-SW-03-2008, Solid Waste Permit Manual, 12/16/2008
LPR-SW-03-2009, Onsite Burial of Routine Animal Mortality, 5/1/2009
LPR-SW-03-2011, Changes to the Composting Provisions, 3/28/2011
LPR-SW-03-2012, Implementation of VELAP Certification, 3/27/2012
LPR-SW-04-1993, HELP Model Leachate generation for tank design, 6/1/2003
LPR-SW-04-2005, Sanitary Landfill Siting Relative to a Public Water Supply Intake or Reservoir, 8/23/2005
LPR-SW-04-2009, Solid Waste Management Plan Five-Year Update Guidance, 5/13/2009
LPR-SW-04-2011, Financial Assurance for Stockpiles of Materials for Beneficial Use or Other Uses, 2/22/2013
LPR-SW-04-2012, Management and Reuse of Contaminated Media, 7/17/2012
LPR-SW-05-2009, Research Development and Demonstration Plans, 11/9/2009
LPR-SW-06-2001, Guidance on the Director's Determination in § 10.1-1408.1 D 1 of the Code of Virginia Permit by Rule Submissions, 8/9/2001
LPR-SW-06-2005, Coordination of Permitting Requirements for Wetlands and the Siting of Solid Waste Landfills, 8/22/2005
LPR-SW-06-2011, Amendment 7 and Phase I Monitoring, 8/3/2011
LPR-SW-07-1996, Closure Documents Survey Plat Guidance, 8/6/1996
LPR-SW-07-2003, Permitting Guidance for the 10-Year Permit Review, 8/27/2003
LPR-SW-08-1993, Professional Engineer Certifications Required for Permit by Rules, 10/1/1993
LPR-SW-08-2001, Statement Regarding Data to be Incorporated into the Regulations for Solid Waste Management Planning, 12/18/2001
LPR-SW-09-2001, Management of Dredged Material, 12/31/2001
LPR-SW-17-2002, Solid Waste Financial Assurance Procedures, 8/22/2002
LPR-SW-2013-01, Landfill Construction Oversight Inspections, 6/3/2013
LPR-SW-2013-02, Landfill Mining Applicability and Application Requirements, 9/27/2013
LPR-SW-2013-03, Waste Information Request and Trade Secret Protection, 8/15/2013
LPR-SW-2014-01, Clarification of Required Final Cover Designs and Acceptable Alternate Designs, 3/28/2014
LPR-SW-2015-01, Use of Mechanically Stabilized Earth (MSE) Berms in Landfill Design, 4/24/2015
LPR-SW-2016-01, Management of Sharps, 4/22/2016
LPR-SW-2016-02, Permitting, Sampling, Analysis, and Data Reporting associated with Solid Waste Landfill Underdrain Systems, 10/18/2016
LPR-SW-2017-01, Clarification of Landfill Gas Regulatory Requirements, 9/5/2017
LPR-SW-2018-01, Frequently Asked Questions about Convenience Centers, 12/14/2018
LPR-SW-2019-01, Odor Guidance for Solid Waste Management Facilities, 11/14/2019
LPR-SW-2020-01, Managing Leachate in Compliance with the Virginia Solid Waste Management Regulation, 10/1/2020
LPR-SW-ACL, Use of Alternate Concentration Limits for Establishing Groundwater Protection Standards (GPS), 6/4/2013
LPR-SW-EE-160, Virginia Waste Tire Program - Standards for Use of Tire Chips in a Residential Septic Drainfield, 8/1/1997
LPR-SW-EE-166, Virginia Waste Tire Program Utilization of Waste Tire Shred/Chips, 8/1/2002
LPR-SW-SI-00, Submission Instructions for 2012 Revision Approval Memo, 2/1/2012
LPR-SW-SI-01, Submission Instructions 1: Procedural Requirements for a New or Modified Solid Waste Management Facility Application, 2/1/2012
LPR-SW-SI-02, Submission Instructions 2: Design Plans and Report for Solid Waste Disposal Facilities, 2/2/2012
LPR-SW-SI-03, Submission Instructions 3: Design Plans and Report for Waste to Energy, Thermal Treatment, and Incineration Facilities, 2/2/2012
LPR-SW-SI-04, Submission Instructions 4: Design Plans and Report for Other Solid Waste Management Facilities, 2/2/2012
LPR-SW-SI-06, Submission Instructions 6: Closure and Post-Closure Plans, 2/2/2012
LPR-SW-SI-07, Submission Instructions 7: Leachate Management Plan for Solid Waste Management Facilities, 2/1/2012
LPR-SW-SI-09, Submission Instructions 9: Requirements for Financial Assurance Mechanisms, 5/21/2002
LPR-SW-SI-10, Submission Instructions 10: Procedural Requirements for Permits-By-Rule, 2/1/2012
LPR-SW-SI-13, Submission Instructions 13: Landfill Gas Management, Remediation, and Odor Plans for Solid Waste Disposal Facilities, 8/31/2017
LPR-SW-SI-15, Submission Instructions 15: Groundwater Nature and Extent Studies at Solid Waste Landfills, 1/31/2012
LPR-SW-SI-16, Submission Instructions 16 - Assessment of Corrective Measures for Groundwater at Solid Waste Landfills, 1/31/2012
LPR-SW-SI-17, Submission Instructions 17: Corrective Action Plan, 12/11/2013
LPR-SW-SI-18, Submission Instructions 18: Proposal for Presumptive Remedies, 1/31/2012
LPR-SW-SI-19, Submission Instructions 19: Alternate Source Demonstrations, 2/3/2012
LPR-SW-SI-20, Submission Instructions 20: Termination of Post-Closure Activity Evaluation, 12/10/2013
LPR-SW-SI-21, Submission Instructions 21: Monitored Natural Attenuation, 9/22/2004
LPR-SW-SI-22, Submission Instructions 22: Groundwater Alternate Point of Compliance Variance Petitions, 12/16/2011
LPR-SW-SI-23, Submission Instructions 23: Groundwater Annual Reports, 12/16/2011
LPR-SW-SI-24, Submission Instructions 24: Groundwater Semi-Annual and Quarterly Monitoring Reports, 12/16/2011
LPR-SW-SI-25, Submission Instructions for Monitored Natural Attenuation-based Corrective Action Site Evaluation (CASE) Reports at Solid Waste Landfills, 7/13/2012
LPR-SW-SI-26, Submission Instructions for Groundwater Pump and Treat Based CASE Reports at Solid Waste Landfills, 7/13/2012
LPR-SW-SI-27, Submission Instructions 27: Landfill Mining Operating Plans for Solid Waste Disposal Facilities, 9/30/2013
LPR-SW-SI-28, Submission Instructions 28: Submission Instruction for Applying Site-Specific Alternate, 6/16/2015
LPR-SW-SI-29, Submission Instructions 29: Additional Permit Application Requirements for Coal Combustion Residuals Units, 12/5/2016
DEPARTMENT OF FIRE PROGRAMS
Copies of the agency's guidance documents can be viewed at the Virginia Department of Fire Programs Headquarters, 1005 Technology Park Drive, Glen Allen, VA 20359. Please contact the Agency's Chief Administrative Officer, (804) 371-0220 or toll free at 1-866-4VAFIRE to schedule an appointment to view the guidance documents.
Copies of the guidance documents are available free of charge via the agency's website at www.vafire.com, under the Grants and Local Aid link and the State Fire Marshal's Office link.
Copies of the agency's guidance documents are also available to download free of charge from the Virginia Regulatory Town Hall website at https://www.townhall.virginia.gov/
To obtain hard copies of the agency's guidance documents from the department, please contact the agency's chief administrative officer at (804) 371-0220 or toll free at 1-866-4VAFIRE.
Direct interpretive or implementation questions regarding the Virginia Fire Services Board guidance documents to the department's grant and local aid manager at 804-371-0220 or toll free at 1-866-4VAFIRE.
Direct interpretive or implementation questions regarding the issuance of permits to the department's State Fire Marshal's Office headquarters office at (804) 371-0220 or toll free at 1-866-4VAFIRE.
Virginia Fire Services Board
Guidance Documents:
SFMO - 1, Use of Pyrotechnics Inside or Outdoors on State-Owned Property before a Proximate Audience, 12/18/2018
SFMO - 10, Blasters Recertification Training Hours and Sources Policy Statement, 7/1/2008
SFMO - 11, Application to Operate Theatrical Flame Effects, 12/13/2018
SFMO - 14, Application of Open Burning, 12/12/2018
SFMO - 3, Application for Annual Permit to Manufacture Explosives, 7/14/2014
SFMO - 4, Application for Annual Permit to Sell Explosives, 7/14/2014
SFMO - 5, Application for Annual Permit to Store Explosives, 11/11/2018
SFMO - 6, Application for Annual Permit to use Explosives, 12/11/2018
SFMO - 7, Application for a Background Clearance Card (BCC) Application for Certification of a Blaster or Pyrotechnician, 6/28/2011
SFMO - 8, Application to Renew a Background Clearance Card (BCC) Application to renew Certification as a Blaster or Pyrotechnician, 6/28/2011
SFMO - 9, Application for the Display of Aerial Fireworks on State-Owned Property, 12/18/2018
SFMO 13, Application for replacement Certification or BCC, 7/17/2014
SFMO-12, Pyrotechnician Recertification training hours and sources, 3/8/2012
VFSB-6, Conference and Education Assistance Grant, 3/1/2019
VFSB-1, Aid-to-Localities Policy, 6/1/2022
VFSB-2, Live Fire Training Structure Grants, 6/13/2020
VFSB-3, Virginia Fire Incident Reporting (VFIRS) Hardware Grant, 11/7/2015
VFSB-4, Regional Fire Services Training Policy, 9/15/2017
VFSB-5, Live Fire Training Structure (Burn Building) Project Manual, 4/11/2013
DEPARTMENT OF FORENSIC SCIENCE
The following document is available on the department's website at http://dfs.virginia.gov or through the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov. Questions regarding this document may be directed to Amy C. Jenkins, Department Counsel, Department of Forensic Science, 700 North 5th Street, Richmond, VA 23219, (804) 786-2281, or email amy.jenkins@dfs.virginia.gov.
Forensic Science Board
Guidance Document:
5942, Breath Test Operator Instructional Manual Intox EC/IR II, 7/7/2008
DEPARTMENT OF FORESTRY
Copies of the following documents may be viewed during regular work days from 7 a.m. until 5:30 p.m., Monday through Thursday, in the office of the Department of Forestry, 900 Natural Resources Drive, Suite 800, Charlottesville, VA 22903. The documents may be downloaded from the Department of Forestry's website at http://www.dof.virginia.gov or through the Virginia Regulatory Town Hall at https://www.townhall.virginia.gov.
Copies of the Alternate Management Plans and Reforestation of Timberlands Policy may be obtained free of charge by contacting Amanda Davis at the same address, telephone (804) 644-7301, FAX (434) 296-2369, or email amanda.davis@dof.virginia.gov. Questions regarding interpretation or implementation of Alternate Management Plans or Reforestation of Timberland Policy also may be directed to Amanda Davis.
For additional information about the Reforestation of Timberlands (RT) program or the Seed Law, including Alternate Management Plans, please contact your local forester. See http://dof.virginia.gov/locations/index.htm.
Guidance Documents:
6165, Reforestation of Timberlands (RT), 1/9/2017
6166, Seed Tree Law and Alternate Management Plans, 1/9/2017
GEORGE MASON UNIVERSITY
Copies of the following documents may be viewed by appointment during regular work days from 9 a.m. to 4 p.m. in the Office of Diversity, Equity, and Inclusion, 369 Aquia Hall, George Mason University, 4400 University Drive, Fairfax, VA. Copies may be obtained free of charge by contacting the University Policy Manager, at the same address, telephone (703) 993-8730, FAX (703) 993-8899, or email dei@gmu.edu. The documents may be downloaded from the George Mason University website at http://www.gmu.edu.
Questions regarding interpretation or implementation of these guidance documents may be directed to the University Policy Manager.
Guidance Documents:
7262, Board of Visitors Bylaws, 2/7/2022
7263, Faculty Handbook, 7/1/2022
7264, University Catalog, 6/1/2022
7265, Employee Handbooks, 1/1/2022
7266, Code of Student Conduct, 8/17/2022
7267, Housing and Residence Life Policies, 7/1/2022
7268, Annual Security and Fire Safety Report, 10/1/2022
7269, Parking and Transportation Policies and Procedures, 1/1/2022
7270, Freedom of Speech Webpage, 1/1/2022
7271, University Policies, 1/1/2022
DEPARTMENT OF GENERAL SERVICES
Copies of the guidance documents are available by from the Department of General Services by contacting Rhonda Bishton, Regulatory Coordinator, Virginia Department of General Services, 1100 Bank Street, Suite 420, Richmond, VA 23219, or from the department's website at www.dgs.virginia.gov. Copies of the following guidance documents are available to download free of charge from the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov.
Guidance Documents:
APSPM, Agency Procurement and Surplus Property Manual, 7/1/2021
DGS Directive No. 15 Indoor Clean Air Act, 8/19/2015
DGS Directive No. 16 - Banning Open Carrying of Firearms, 11/13/2015
DGS Parking Policies and Procedures for Use of Parking Facilities, 9/25/2012
DGS TCO, Guidance Document for Total Cost of Ownership (TCO), 10/11/2022
OFMS Policies, Office of Fleet Management Policies and Procedures Manual, 1/20/2020
Surplus SPO, Virginia Federal Property Agency State Plan of Operation, 3/24/2009
Vendors Manual, 7/1/2021
VIRGINIA DEPARTMENT OF HEALTH
Copies of documents are available for download free of charge on this list or from the Virginia Regulatory Town Hall at https://www.townhall.virginia.gov. This is the most efficient means by which to obtain access to these documents. The provision by the agency of a paper copy of a guidance document, upon a particular request, may involve a fee to be paid by the person requesting a document.
Questions regarding interpretation or implementation of these documents may be directed to Michael Capps, Regulatory Coordinator, 109 Governor Street, Richmond VA 23219, telephone (804) 864-7190, or email michael.capps@vdh.virginia.gov. Questions will be redirected to knowledgeable program administrators.
State Board of Health
Guidance Documents:
6820, Certification of Pollution Control Equipment for Tax Exemption Purposes, 3/19/2020
6961, Virginia Newborn Screening Services Frequently Asked Questions, 2/18/2021
ADJ-004.1, Certificate of Public Need (COPN) Informal Fact Finding Conference (IFFC) Policies and Procedures, 10/30/2013
ADJ-005, Suggested Instructions and Model Petition for Good Cause in COPN Cases, 6/3/2005
CHS-002, Eligibility Guidance Document, 6/13/2019
COM-501, Memo on New Public Participation Guidelines (PPGs), 12/15/2008
EMS-1014, Guidelines for the Expenditure of the 26% Return to Locality Share of Four-for-Life Funds, 12/9/2014
EMS-1015, Emergency Medical Services (EMS) Surge Planning Template, 10/30/2008
EMS-1050, Virginia Office of EMS Accreditation of PSAP, Guidelines, 12/15/2009
EMS-2001, Regional Council Designation Manual, 8/21/2018
EMS-3010, Medication Kit Storage Clarification Letter, 12/26/2013
EMS-3012, Emergency Vehicle Operators Course (EVOC) Equivalents, 12/13/2021
EMS-3013, Alternative Site Application for EMS Programs in Virginia, 12/18/2014
EMS-3014, Emergency Medical Technician (EMT) Accreditation Self Study, 12/18/2014
EMS-3017, Self Study Advanced EMT, Accreditation and Application, 12/18/2014
EMS-3019, Committee for the Accreditation of the EMS Professions Standards and Guidelines, 10/1/2020
EMS-3021, Training Program Administration Manual, 7/1/2022
EMS-3040A, Advanced life support (ALS) Coordinator Application, 7/1/2019
EMS-3042F, Basic Life Support (BLS) Student Permission Form, 1/1/2019
EMS-3043, Clinical Training Record, 2/1/2020
EMS-3046, Course Roster, 2/22/2021
EMS-3047A, BLS Student First Class Paperwork, 6/11/2020
EMS-3047B, BLS Student Last Class Paperwork, 9/23/2020
EMS-3048A, ALS Student First Class Paperwork, 7/17/2019
EMS-3048B, ALS Student Last Class Paperwork, 7/17/2019
EMS-3049, Scope of Practice Formulary, 3/17/2022
EMS-3050, Scope of Practice Procedures, 3/17/2022
EMS-6018F, EMS Ground Ambulance Checklist, 3/23/2017
EMS-6019F, Non-Transport EMS Vehicle Checklist, 2/4/2014
EMS-6020, Oxygen Cylinder Guidance, 10/5/2011
EMS-6021F, Air Ambulance Checklist, 4/30/2020
EMS-6027, Local Government Acknowledgment of Compliance with EMS Response Plan, 12/7/2017
EMS-6028F, EMS Physician Application for Endorsement, 10/11/2012
EMS-6036, Criminal History Record Verification, Challenge-Appeal Process, 6/2/2014
EMS-6038A, Criminal History Record Verification, Frequently Asked Questions, 3/31/2015
EMS-7008B, Trauma Center Fund Disbursement Policy, 12/1/2017
EMS-7015, Virginia Statewide Trauma Registry Reporting Requirements, 12/1/2017
EMS-7016, Virginia Pre-Hospital Information Bridge (VPHIB) EMS Admin Security Agreement, 6/21/2021
EMS-7021, Logon Requests VPHIB, Hospital Hub, Virginia Statewide Trauma Registry (VSTR), 6/21/2021
EMS-7024, Required Submission of Prehospital Patient Care Reports by Non-Transport EMS Agencies, 4/17/2017
EMS-7101F, Authorized Durable Do Not Resuscitate (DDNR) Form and Instructions, 7/23/2017
EMS-7102, How to Purchase Durable Do Not Resuscitate Bracelets and Necklaces, 10/1/2019
EMS-8001, Rescue Squad Assistance Fund (RSAF) Grant Program Reimbursement Instructions, 12/17/2014
EMS-8002, E-Gift Agency Super User Guide, 8/31/2016
EMS-8004, E-Gift Financial Officer Guide, 12/18/2014
EMS-8005, E-Gift Financial Officer User Guide - non-licensed agency, 12/18/2014
EMS-8006, E-Gift RSAF Grant Application for EMS agency, 8/15/2015
EMS-8009, E-Gift User Guider for non-EMS agency, 8/15/2015
EMS-8010, E-GIFT OMD User Guide, 8/31/2016
EMS-8011, E-GIFT Users Guide for Nasal Narcan, 10/31/2017
EMS-8012, E-GIFT Financial Officer User Guide for Nasal Narcan, 12/20/2018
EMS-8013, E-GIFT Operational Medical Director (OMD) User Guide for Nasal Narcan, 12/20/2018
ENV(F)-2019-01, Certified Food Protection Manager Exemption Guidance under Chapter 275 of the 2019 Acts of Assembly, 9/19/2019
ENV(F)-2020-01, Guidance for Outdoor Cooking Operations at Permanent Food Establishments, 11/26/2020
ENV(GS)-2018-01, Residential-Style Rentals, 3/7/2018
ENV(GS)-2018-02, Legal Authority Regarding Sales of Bedding and Upholstered Furniture through Consignment, 8/24/2018
ENV-1990-01, Private Well Regulations Implementation Manual, 9/1/1990
ENV-1992-01, Environmental Health Considerations of Sewage, 9/4/1992
ENV-1993-01, Preliminary Approval of Discharge Systems, 3/2/1993
ENV-1993-02, Enforcement consideration for Discharging Regulations, 4/28/1993
ENV-1993-03, Enforcement of 10/10 Effluent Standards, 6/2/1993
ENV-1993-04, Sampling Port Requirements, 6/7/1993
ENV-1993-05, Construction Standards for Existing Discharging Sewage Treatment Systems, 6/22/1993
ENV-1993-06, Permitting Sewage Disposal Systems in Utility Rights-of-Way, 6/28/1993
ENV-1993-07, Revalidation of Permits-Expired or Unexpired, 9/10/1993
ENV-1993-08, Estimated versus Real Water Use as it Relates to Soil Absorption Field Design, 9/21/1993
ENV-1993-09, Guidelines for Designating Prohibited Discharge Areas, 12/21/1993
ENV-1994-01, Discharging Sewage Treatment Systems not Registered under the Virginia Pollutant Discharge Elimination System (VPDES) General Permit Operating Without a Current Individual VPDES Permit, 5/17/1995
ENV-1994-02, Sand Filter Systems Permitted under Individual VPDES of National Pollutant Discharge Elimination System (NPDES) Permits Which Do Not Discharge, 5/17/1994
ENV-1994-03, Sand Filter Systems Which Do Not Discharge Which Were Permitted under LHS-120 Permits or Constructed before Permits Were Required, 5/17/1994
ENV-1994-04, Inspecting Pump Station Electrical Controls, 6/20/1994
ENV-1994-05, Defining Onsite Sewage Permit Construction Backlogs, 6/24/1994
ENV-1994-06, Water Softener Regeneration Discharge into Drainfields, 8/11/1994
ENV-1994-07, Questions from the Field on Chapter 747 of the 1994 Acts of Assembly, 10/25/1994
ENV-1995-01, Preliminary Approval of Sewage Discharge Systems, 6/13/1995
ENV-1995-02, Mass Drainfield Reviews, 6/29/1995
ENV-1995-03, Spray Irrigation Sewage Systems, 7/14/1995
ENV-1995-04, Discharging Regulations Implementation Manual, 10/1/1995
ENV-1996-01, ENV-013 Variance from Maintenance Contract Requirements in Discharge Regulations, 6/6/1996
ENV-1997-01, Time Limit to Appeal Certain Case Decisions, 8/26/1997
ENV-1998-01, Completion Statement Waiver, 8/4/1998
ENV-1999-01, Graywater Use Guidelines, 2/1/1999
ENV-2006-01, BORA-CARE and Standoff to Wells, 1/31/2006
ENV-2006-02, Tire Chip Aggregate, 8/15/2006
ENV-2007-01, Indemnification Fund Policy, 7/26/2007
ENV-2008-01, Implementation of Chapter 403 of the 2007 Acts of Assembly, 7/1/2008
ENV-2008-03, Procedure for Issuing Certification Letters in Lieu of Sewage Disposal System Construction Permits under the Sewage Handling and Disposal Regulations; Validity and Renewal of Permits, 8/20/2008
ENV-2008-04, Permanent Pump and Haul General Permit, 12/17/2008
ENV-2009-01, Engineering Plan Review Process, 1/13/2009
ENV-2009-02, Betterment Loan, 7/1/2009
ENV-2009-03, Borate-based Termiticides, 7/23/2009
ENV-2010-01, Verifying Licenses of Persons Who Submit Work to the Virginia Department of Health, 6/11/2010
ENV-2011-01, Rainwater Guidelines, 3/31/2011
ENV-2013-01, Implementation of the Alternative Onsite Sewage System (AOSS) Regulations Nitrogen Requirements, 12/12/2013
ENV-2014-01, Disposal of Spent Peat Media, 5/14/2014
ENV-2015-02, Collection of Global Positioning System, 5/15/2015
ENV-2016-01, Trench Design and Construction Requirements, 3/24/2016
ENV-2016-02, Fee Regulations Implementing Policy, 4/22/2016
ENV-2016-03, TL-3 Field Testing, 5/12/2016
ENV-2017-01, Onsite Sewage Application Expectations and Requirement, 11/16/2017
ENV-2017-02, Revisions GMP 2004-01 and GMP 2011-02, 11/16/2017
ENV-2017-03, Safe, Adequate, and Proper Reviews, 11/16/2017
ENV-2017-04, Implementation of the Onsite Sewage Quality Assurance Program, 11/16/2017
ENV-2018-01, Enforcement Manual for AOSS Regulations, 7/30/2018
ENV-2018-02, Procedures Associated with Change in Definition of Maintenance, 7/30/2018
ENV-2018-03, Implementation of Chapter 831 of the 2018 Acts of Assembly; Transition of Evaluation and Design Services, 7/30/2018
ENV-355, Boil Water Notice, 8/22/1991
ENV-356, Clarification to Boil Water Notice, 11/21/1991
ENV-363, Venison Donated to Charitable Food Establishments, 4/10/1992
ENV-401, Hazard Analysis Critical Control Point (HACCP) Guidelines, 4/1/1997
ENV-403, Handling Milk and Dairy Product Complaints, 7/1/1997
ENV-408, Approved Water Supplies, 3/1/1998
ENV-414, Members of Exempt Organizations, 3/4/2003
ENV-418, Foodservice Protection Continental Breakfasts, 5/17/2005
ENV-420, Condemnation and Impoundment of Food, 12/1/2017
ENV-421, Reuse of Plastic Pickle Buckets, 4/11/2006
ENV-422, Establishment Fees, 11/20/2007
ENV-424, Foodservice Protection Temporary Food Establishments, 3/7/2017
ENV-425, Foodservice Protection Disposal of Used Cooking Oils, 8/17/2009
ENV-429, Enforcement of Virginia Indoor Clean Air Act, 3/31/2010
ENV-431, Establishment Fees, 5/25/2011
ENV-432, Grade "A" Milk Plant Enforcement Policy, 8/19/2011
EPI-100, Public Safety Employees and Testing for Bloodborne Pathogens, 8/7/1992
EPI-102, Memorandum: STD / HIV Interview Periods for HIV Spousal Notification, 3/30/2001
EPI-103, Memorandum: Bloodborne Pathogen Training for School Personnel and Management of Exposure-Prone Incidents in Schools, 6/27/1997
EPI-104, Memorandum: Law Enforcement Officer and Deemed Consent, 7/2/1997
EPI-201, Minimum Immunization Requirements for Entry into Child Care and School, 3/22/2012
EPI-201 A, Supplemental Guidance for Required Vaccines, 6/9/2017
EPI-201 B, Acceptable Evidence of Varicella Immunity, 2/24/2011
EPI-202, Birthing Hospital Guidelines VDH Perinatal Hep B Program, 12/29/2016
EPI-203, Guide for Registry Providers to sign agreements for access to registry, 12/29/2017
EPI-301, Virginia Disease Control Manual, 6/1/2013
EPI-302, Virginia Guidelines for Rabies Prevention and Control, 9/1/2017
EPI-304, Guidelines for Investigating Bites and Other Exposures from Nonhuman Primates, 12/8/2011
EPI-306, Beach Monitoring Protocol, 3/1/2007
EPI-309, Communicable Disease Reference Chart for School Personnel, 11/1/2011
EPI-311, Guidelines for Infection Control in Virginia Department of Health Personnel, 6/15/2008
EPI-317, Pandemic Influenza Response Plan, 4/1/2009
EPI-318, Isolation and Quarantine Guide for Communicable Diseases of Public Health Threat, 2/6/2007
EPI-404, Virginia Tuberculosis Control Laws Guidebook, 4/4/2014
EPI-405, Virginia Tuberculosis Homeless Incentive and Prevention Program, 1/31/2012
EPI-406, Tuberculosis Drug Assistance Program Procedures, 12/6/2012
EPI-407, Drug Assistance Program for Patients Needing Second Line Tuberculosis Drugs, 12/6/2012
EPI-408, Tuberculosis Guidelines for Determination of Completion of Treatment, 7/2/2013
EPI-409, Screening for Tuberculosis Infection and Disease, 9/3/2013
EPI-411, Guidelines for the Use of Isoniazid or Rifapentine for Treatment of Latent Tuberculosis Infection in Health Department Settings, 10/1/2012
EPI-412, Recommended Sample Collection Schedule for Monitoring Smear and Culture Conversion, 12/30/2015
EPI-413, Policies Regarding Treatment for Active or Suspected Tuberculosis Whose Regimen Did Not Contain a Full Course of Rifamycin, 12/30/2015
EPI-415, VDH Recommendations and Procedures for the Use of Therapeutic Drug Monitoring (TDM), 12/30/2017
EPI-600, Advisory Guidelines for Fish with Dioxin, 12/31/2012
EPI-601, Advisory Guidelines for Fish with Kepone, 10/25/2000
EPI-602, Advisory Guidelines for Fish with Mercury, 12/31/2012
EPI-603, Advisory Guidelines for Fish with Polybrominated diphenyl ethers (PBDEs), 12/31/2012
EPI-604, Advisory Guidelines for Fish with Polychlorinated Biphenyls (PCBs), 12/31/2012
EPI-605, Virginia Recreational Water Guidance for Microcystin and Microcystis Blooms Provisional Guidance, 11/1/2012
EPI-606, VDH Freshwater Beach Monitoring Guidance, 12/30/2016
FAM 101, Children with Special Health Care Needs (CSHCN) Pool of Funds Guidelines, 1/21/2021
FAM 102, Hospital Protocols for Newborn Hearing Screening, 3/10/2018
FAM 103, Protocols for Diagnostic Audiological Assessment for Newborn Hearing Screening, 3/10/2018
FAM 104, Virginia School Health Guidelines, 5/1/1999
FAM 105, Guidelines for Specialized Health Care Procedures, 8/29/2017
FAM 109, Guidelines for Care Connection for Children Network Virginia Department of Health Pharmacy Services, 5/12/2022
FAM 110, Virginia's Newborn Hearing Screening Program, Protocols for Medical Management, 3/10/2018
FAM 112, Virginia Bleeding Disorders Program Fact Sheet, 5/31/2018
FAM 112A, Virginia Bleeding Disorders Program Pool of Funds Guidelines, 4/15/2021
FAM 201, Virginia Women, Infants, and Children (WIC) Program Policy and Procedure Manual, 11/1/2017
FAM 202, Virginia Women, Infants, and Children (WIC) Program Retailer Manual, 4/1/2018
FAM 301, Guidelines for Fluoride Varnish Programs, 3/31/2014
FAM 302, Remote Supervision Dental Hygienist Agreements, 3/7/2014
FAM 401, Policy on State Funding of Certain Abortions, 7/1/2020
FAM 402, Procedures Manual for the Virginia Congenital Anomalies Reporting and Education System, 9/1/2003
FAM-112B, Virginia Bleeding Disorders Program Health Insurance Case Management Guidelines, 8/4/2022
FAM104A, Anaphylaxis School Setting Guidelines, 12/17/2014
FAM-501, Low-Income Safety Seat and Distribution and Education Program, 1/1/2019
FAM-600, Sickle Cell Disease Handbook, 2/18/2021
FAM-601, First Aid Guide for Child Care and School Emergencies, 12/30/2016
FAM-VCR-2020, Virginia Cancer Registry User Manual, 2/4/2021
GMP 2019-01, Hardship Guidelines, 7/1/2021
OIM-067, Continuing Care Retirement Community (CCRC) Historical Filing, 12/19/2014
OIM-071, Income Statement Reconciliation, 12/13/2011
OIM-072, Ambulatory Surgical Hospital Historical Filing, 12/2/2014
OIM-073, Hospital Historical Filing, 12/2/2014
OIM-074, Nursing Home Historical Filing, 12/2/2014
OIM-075, Psychiatric Hospital Historical Filing, 12/2/2014
OIM-076, Rehabilitation Hospital Historical Filing, 12/2/2014
OIM-077, Ambulatory Surgical Hospital Indicator Definitions, 12/13/2011
OIM-078, Hospital Indicator Definitions, 12/13/2011
OIM-079, Nursing Home Indicator Definitions, 12/13/2011
OIM-080, Psychiatric Hospital Indicator Definitions, 12/13/2011
OIM-081, Rehabilitation Hospital Indicator Definitions, 12/13/2011
OIM-082, Freestanding CON Reviewable Services Historical Filing, 12/2/2014
OLC-1005-G, Disaster Exemption for Temporary Bed Increases, 1/9/2020
OLC-3000-G, Mandatory Reporting by Administrators of Home Care Organizations, Home Health Agencies, and Hospices, 4/1/2021
OLC-3002-G, Designated Support Person Implementation, 4/1/2021
OLC-3003-G, Triennial Audit Requirement for Hospices and Home Care Organizations, 6/10/2021
ORH-700, Guidance for the Retention of X-Ray Records, 12/5/2018
ORH-705, Policy on Bone Densitometry Equipment and Operator Licensure, 12/5/2018
ORH-706, Guidance on Healing Arts Screening Programs, 12/5/2018
ORH-707, Guidance on Film Processing Chemicals: Disposal or Reclamation, 12/5/2018
ORH-708, Guidance for Inspections at Mammography Facilities, 12/5/2018
ORH-709, Guidance for Mammography Facilities Regarding Patient Notification Requirements: Poor Quality Mammograms, 12/5/2018
ORH-720-A, Portable Gauges, 3/9/2016
ORH-720-A1, X-ray Fluorescence Analyzer (XRF) Devices, 3/9/2016
ORH-720-B, Industrial Radiography, 3/9/2016
ORH-720-C, Fixed Gauges, 3/9/2016
ORH-720-D, Self-Shielded Irradiators, 3/9/2016
ORH-720-E, Pool Irradiators, 3/9/2016
ORH-720-F, Academic, Research, and Development and other Licenses of Limited Scope, 3/9/2016
ORH-720-G, Medical Licenses, 3/9/2016
ORH-720-H, Broad Scope, 3/9/2016
ORH-720-I, Radiopharmacy, 3/9/2016
ORH-720-J, Well Logging, 3/9/2016
ORH-720-K, Sealed Sources, 3/9/2016
ORH-720-L, Manufacturing and Distribution, 3/9/2016
ORH-720-N, Nuclear Regulatory Commission (NRC) Gamma Knife Guide, 5/25/2016
ORH-730, Guidance on the Disposal of X-ray Equipment, 12/5/2018
ORH-731, Guidance on X-ray Assembler/Manufacturer Requirements, 12/5/2018
ORH-733, Guidance on Lead Aprons used as Protective Barriers, 12/5/2018
ORH-734, Guidance for X-ray Machine Operators, 12/5/2018
ORH-740, ORH-740 - Registration Fees, Quality Management Program, 12/27/2018
ORH-741, Access to Regulations, Forms, Quality Management Program, 12/5/2018
ORH-744, Radiation Safety Procedures for General Radiography RH-F-40 (01/2020), 1/2/2020
ORH-745, Radiation Safety Procedures for Dental Offices RH-F-41, 1/2/2020
ORH-746, Radiation Safety Procedures for Veterinary Offices RH-F-42, 1/2/2020
ORH-747, Radiation Safety Procedures for Non-Medical Devices RH-F-43, 12/4/2020
ORH-750, Radon Testing and Mitigation, 12/5/2018
ORH-751, Radon Mitigation Discharge Vent Pipes, 12/5/2018
ORH-752, Post Mitigation Radon Testing, 12/2/2019
ORH-753, Citizens with Complaints against a Radon Professional, 4/24/2019
ORH-754, Tamper Resistance and Other Good Practices for Radon Testing, 12/5/2018
ORH-755, Radon Test Reports and Documentation, 12/5/2018
PRM-002, Virginia Conrad 30 Waiver Program Guidelines, 12/30/2016
PRM-003, Virginia State Loan Repayment Program (VA-SLRP) Eligibility Guidelines, 2017, 12/30/2016
PRM-004, Virginia Nursing Scholarship Program Guidelines, 2017, 12/30/2016
QHC-009, Criminal Records - Barrier Crimes, 11/1/2014
QHC-011, Extended Power Outages, 10/7/2002
QHC-012, CNA Training Waiver, 8/1/2001
QHC-016, Notification of Ombudsmen, 11/1/2002
QHC-017, Nursing Facility Investigations of Abuse, 10/10/2006
QHC-020, Feeding and Hydration Assistants in Nursing Facilities, 10/27/2003
QHC-021, Consumer Guide to Restraint Usage in Nursing Facilities, 8/19/2004
QHC-022, Electronic Monitoring of Resident Rooms, 8/1/2004
QHC-023, Receiving Out of System Medications, 9/9/2004
QHC-024, About Nursing Home Inspections, 11/15/2003
QHC-026, Nursing Facility Informal Dispute Resolution Process, 8/29/2006
QHC-027, Frequently Asked Questions for Nursing Facilities, 7/1/2004
QHC-028, Compliance with COPN Conditions, 2/13/2004
QHC-030, ADLs for HCOs, 10/1/2005
QHC-031, Design and Construction of Health Care Facilities, 1/30/2011
QHC-033, Nursing Facility Emergency Planning, 9/15/2006
QHC-035, Home Care/Hospice Emergency Planning, 9/6/2006
QHC-038, Certificate of Public Need (COPN) Electronic Submission, 11/20/2006
QHC-040, Sex Offender Advisory, 4/1/2009
QHC-041, Restraint Usage in Nursing Facilities, 12/20/2007
QHC-043, Extended Care Facility Response Guideline, 1/24/2008
QHC-045, Scope and Severity Matrix and Definitions for Nursing Facilities, 12/1/2007
QHC-046, Accreditation Option for Medicare Payments for Home Care Organizations, 12/30/2007
QHC-047, Exemptions from Home Care Licensing, 12/3/2010
QHC-050, Using the Hospice Designation, 11/9/2009
QHC-051, Hospice Advisory regarding Medical Direction, 8/1/2010
QHC-053, Peer Utilization Reviews on Reconsideration of Adverse Action, 9/1/2010
QHC-054, Home Care Initial Licensure Checklist, 8/1/2010
QHC-055, Nursing Facility Emergency Planning Resources, 11/1/2007
QHC-056, Hospice Initial Licensure Checklist, 8/1/2010
QHC-057, Nursing Facility Bed Hold, 12/12/2011
QHC-060, Child ID Blood Spot - Hospitals, 6/3/2013
QHC-061, Child ID Blood Spot - Parents, 10/26/2012
QHC-064, Resident Transfer or Discharge, 12/3/2012
QHC-065, Generator Testing in Nursing Facilities, 12/13/2012
QHC-069, Impact of Criminal Convictions on Nursing Licensure or Certification and Employment in Virginia, 12/10/2015
QHC-070, Multiple Location License, 12/10/2015
QHC-071, Hospice FAQs, 12/10/2015
QHC-083, Adverse Events - Guidelines for Non-Long Term Care Health Care Facilities, 2/20/2020
WTR-128 (SF), Detention/Destruction of Product/Samples, 8/11/1988
WTR-136 (SF), Application for Shellfish /Crustacea Plant Process Schematic, 12/22/1988
WTR-137 (SF), Compliance with Uniform Statewide Building Code, 1/17/1989
WTR-2019-01 (W), Source Water Manual, 10/31/2019
WTR-2019-02 (W), Office of Drinking Water Guidance on Main Break Types and Responses, 10/31/2019
WTR-2020-01 (W), Project Review and Permit Procedures Manual, 12/31/2020
WTR-2020-02 (W), Enforcement Manual, 11/26/2020
WTR-2021-01(SF), Policy for Virginia's Public Health Shellfish Program, 3/18/2021
WTR-217 (SF), Approval Process for an Existing Well, 1/27/1993
WTR-218 (SF), Sewage Discharge Buffer Calculations for Single Family Facilities and Graywater Discharges, 1/27/1993
WTR-244 (SF), Marine Biotoxins, 11/12/1993
WTR-259(W), Replacement of Filter Sand with Granular Activated Carbon (GAC), 4/30/1980
WTR-265 (SF), Shoreline Survey Preparation and Procedure, 11/7/1996
WTR-275 (SF), Wet Storage Permits, 12/20/2018
WTR-276 (SF), Intermediate Processing Plan, 12/22/1997
WTR-276(W), Interaction with the Board of Housing and Community Development, 2/4/2014
WTR-278 (SF), Hard Clams as Bait, 7/7/1998
WTR-282 (SF), Classification Guidelines, 8/20/1998
WTR-287 (SF), Inspections at Campgrounds and Trailer Parks, 6/16/2000
WTR-300 (SF), Adoption of the Hazard Analysis and Critical Control Point (HACCP) Rule as Policy, 4/18/2001
WTR-307 (SF), Pesticide and Heavy Metal Sampling in Shellstock, 9/10/2002
WTR-316 (SF), Relay Purging Standard, 7/7/2005
WTR-327 (W), Policy - Requirements to Connect to Water and Sewage Systems, 5/22/2007
WTR-328 (SF), Parameters for Developing Shellfish Buffer Zones, 12/5/2007
WTR-330 (SF), Plant Policy, Issuance of Certification Numbers, 12/11/2008
WTR-331 (SF), Certification Periods and Cancellation/Deactivation/Reactivation Form, 2/20/2009
WTR-336 (SF), Contingency Plan for Petroleum Hydrocarbon Contamination of Shellfish, 11/29/2010
WTR-340 (SF), Shellfish Harvest Restrictions in Virginia from May 1 through September 30, 5/19/2011
WTR-341 (SF), Relay Period May through September, 6/4/2012
WTR-343 (SF), Shellstock Oyster Ice-slurry Method, 6/19/2012
WTR-344 (SF), Restricted-Use Shellstock Oysters: Vibrio Concerns, 6/18/2012
WTR-345 (SF), Shellstock Shipper Certificates of Inspection, 10/3/2012
WTR-346 (SF), Virginia's Vibrio Control Plan, 4/29/2021
WTR-348 (SF), Plants Cooler Process Study, 4/11/2013
WTR-350 (SF), Policy for Virginia's Public Health Shellfish Program, 10/24/2014
WTR-547(W), Precast Concrete Water Reservoirs, 10/2/1987
WTR-574(W), Water Horsepower and Mean Velocity Gradient, 8/25/1988
WTR-657(W), Distribution System-Fire Pump for Small Systems, 6/7/1991
WTR-680(W), Treatment-Fluoride, 5/29/1992
WTR-704(W), Abandonment of Waterworks, 3/11/1993
WTR-740(W), Technical Assistance Lead and Copper Rule Desktop Evaluations, 1/26/1995
WTR-769(W), Monitoring of Additives to Drinking Water, 10/8/1996
WTR-782(W), Distribution System Air Release Valves, 1/27/1997
WTR-801(W), Cross Connection Control, 3/31/1998
WTR-802(W), Pitless Adapters and Watertight Well Caps, 9/17/1998
WTR-810(W), Package Water Treatment Plants, 4/28/1999
WTR-813(W), Well Development, 3/24/2017
WTR-817(W), Cartridge Filtration, 3/9/2000
WTR-834(W), Consumer Confidence Report Implementation Instructions, 3/23/2012
WTR-835(W), Cross Connection Control, 3/7/2001
WTR-839(W), Ultraviolet (UV) Disinfection Systems for Public Water Supplies, 6/10/2013
WTR-841(W), Interim Guidance on Waterworks Classification, 6/13/2001
WTR-842(W), Board for Water and Wastewater Operators vs. Department of Health Responsibilities, 4/22/2008
WTR-844(W), Procedure Enforcement Special Notices (Boil Water, Do Not Drink, Do Not Use, Rescission Notices), 8/3/2009
WTR-850(W), Review of Changes to Disinfection, 12/29/2011
WTR-851(W), Surveillance and Regulations - Sanitary Surveys, 4/1/2016
WTR-859(W), Public Notification Rule Implementation, 11/26/2002
WTR-880(W), Treatment - Hollow Fiber, Positive Pressure Driven Microfiltration and Ultrafiltration and Ultrafiltration Membrane Filtration Technology, 9/14/2012
WTR-884(W), Use of Emergency Wells, 6/27/2005
WTR-886(W), Secondary Maximum Contaminant Levels, 7/8/2005
WTR-894(W), Sample Collection and Analysis Special Sampling Procedures, 5/9/2014
WTR-897(W), System Evaluation, Design, and Construction Mixed Oxidant Treatment Systems (MIOX), 6/24/2009
WTR-898(W), Compliance Sampling and Reporting Guidance Manual, 9/29/2017
WTR-899(W), Ozone Treatment and Disinfection Credit, 11/18/2010
WTR-902(W), Exception to Surface Water Treatment Plant Loading Rates, 10/23/2007
WTR-906(W), Procedures for Arsenic Removal Treatment Systems, 5/27/2008
WTR-908(W), State Only Non-Federal Violations, 8/12/2010
WTR-910(W), Surveillance and Regulations Groundwater Rule Implementation Procedures, 10/14/2015
WTR-914(W), Virginia's Optimization Program (VOP), 10/5/2012
WTR-915(W), Disinfection of Groundwater Sources, 5/6/2015
WTR-917(W), Revised Total Coliform Rule (RTCR) Implementation Procedures, 12/5/2017
WTR-918(W), Disinfection of Water Mains, Distribution Storage Tanks, Wells, and Treatment Facilities, 9/22/2015
DEPARTMENT OF HEALTH PROFESSIONS
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233. Copies may also be downloaded from the department's webpage at http://www.dhp.virginia.gov, the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov, or requested via email at erin.barrett@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Erin Barrett, Agency Regulatory Coordinator, at the address provided or by telephone at (804) 367-4688. Copies are free of charge.
Guidance Documents:
76-10.01, Delegation to Agency Subordinates, 10/13/2022
76-10.02, Providing Sanction Reference Point Worksheets, 5/3/2018
76-10.03, Subpoenas for Disciplinary Hearings, 10/30/2018
76-10.05, Reports to the Data Bank, 5/14/2018
76-10.06, Disciplinary Process for Cases Involving Noncompliance with § 54.1-2400.6, 12/28/2017
76-10.12, Participation of Adjudication Specialists in Closed Sessions, 8/9/2017
76-10.17, Publication of Notices and Orders on the Department Websites, 11/27/2018
76-10.24, Summary Suspensions and Restrictions, 3/6/2018
76-20, Adjudication Manual Disciplinary Process, 11/10/2022
76-20.01, Communication with the Media, 5/15/2018
76-20.04, Disclosure of Non-Investigative Information by the Department, 5/3/2018
76-20.05, Disclosure of Information to Health Practitioner Monitoring Program, 8/9/2017
76-30.2, Procurement of Professional Services, 10/19/2017
76-34, Reporting by Hospitals and Other Health Care Institutions, 9/16/2021
76-35, Virginia Freedom of Information Act Requests, 9/1/2022
76-39, Guidelines for Pro Hac Vice Practice, 12/14/2017
76-40.01, Receipt and Investigation of Allegations of Misconduct, 7/26/2017
76-40.02, Unlicensed Activity, 8/9/2017
76-40.05, Disciplinary Cases Involving Board Members, 3/6/2018
76-80.12, Extension of Time for Active Duty Service Members or Spouses, 5/5/2017
76-90.01, Prescription Drug Monitoring Advisory Committee, 5/4/2018
76-90.02, Custodians of Records, 5/2/2018
76-90.03, Foreign Applicants and Social Security Numbers, 12/8/2022
76-90.05, Principles/Establishment of Fees, 5/1/2017
BOARD OF AUDIOLOGY AND SPEECH-LANGUAGE PATHOLOGY
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233. Copies may also be downloaded from the board's webpage at http://www.dhp.virginia.gov/aud and the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov or requested by email at audbd@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Erin L. Barrett, Agency Regulatory Coordinator, at the address listed or by telephone at (804) 367-4688. Copies are free of charge.
Guidance Documents:
30-1, Sanctioning Reference Points; Instruction Manual, 11/3/2011
30-2, Bylaws of the Board of Audiology and Speech-Language Pathology, 4/16/2020
30-3, Use of Confidential Consent Agreements, 6/5/2018
30-4, Supervision of Speech-Language Assistants, 4/28/2022
30-5, Equivalent Accrediting Body for Audiology Educational Programs, 6/5/2018
30-6, Board Definition of Active Practice, 4/1/2021
30-8, Speech-Language Pathology Practice and the Need for Licensure, 4/1/2021
30-9, Continuing Education Audits and Sanctioning, 4/17/2019
30-10, Disposition of Disciplinary Cases for Practicing on an Expired License, 6/5/2018
30-11, Guidelines for Processing Applications, 4/1/2021
30-12, Guidance for Telepractice, 9/19/2019
BOARD OF COUNSELING
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233. Copies may also be downloaded from the board's webpage at http://www.dhp.virginia.gov/counseling or the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov or requested by email at coun@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Erin L. Barrett, Agency Regulatory Coordinator, at the address provided or by telephone at (804) 367-4688. Copies are free of charge.
Guidance Documents:
115-1.1, Disciplinary Actions for Noncompliance with Continuing Education and Continuing Education Recommendations, 11/10/2022
115-1.2, Bylaws of the Board, 7/25/2019
115-1.3, Bylaws for the Advisory Board on Art Therapy, 1/8/2021
115-1.4, Guidance on Technology-Assisted Counseling and Technology-Assisted Supervision, 7/7/2022
115-1.5, Sanction Reference Points Manual, 5/20/2016
115-1.8, Examinations Acceptable for Certification as a Rehabilitation Provider, 11/22/2019
115-1.9, Certifications Approved by the Board for Certification as a Substance Abuse Counselor, 7/7/2022
115-2, Impact of Criminal Convictions, Impairment, and Past History on Licensure, Certification or Registration, 9/1/2022
115-3, Frequently Asked Questions about Credentials Appeals, 7/25/2019
115-4.1, Evidence of Clinical Practice for Licensure by Endorsement, 7/7/2022
115-4.11, Board Guidance on Use of Confidential Consent Agreements, 7/7/2022
115-4.3, Direct Client Hours in an Internship, 2/5/2021
115-5, Conduct of an Informal Conference by an Agency Subordinate, 5/18/2018
115-6, Guidance on Emotional Support Animals, 4/2/2020
115-7, Supervised Experience for Delivery of Clinical Services for Professional Counselor Licensure, 10/15/2020
115-8, Approved Degrees in Human Services and Related Fields for QMHP Registration, 10/14/2021
115-9, Board-Recognized Entity for Licensure by Endorsement, 11/2/2018
115-10, Guidance on Conversion Therapy, 6/30/2019
115-11, Scopes of Practice in Substance Abuse Counseling or Treatment, 1/23/2020
115-12, Acceptance of Training and Participation as a Disaster Mental Health Worker for Continuing Competency, 1/23/2020
BOARD OF DENTISTRY
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233. Copies may also be downloaded from the board's webpage at http://www.dhp.virginia.gov/dentistry or the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov or requested by email at denbd@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Erin L. Barrett, Agency Regulatory Coordinator, at the address provided or by telephone at (804) 367-4688. Copies are free of charge.
Guidance Documents:
60-1, Board Policy on Confidential Consent Agreements, 11/10/2022
60-2, Sanction Reference Point Instruction Manual, 11/14/2019
60-3, Periodic Inspections for Anesthesia and Sedation, 2/6/2020
60-4, Questions and Answers about Sedation, 2/6/2020
60-5, Auditing for Continuing Education and Sanctioning, 8/5/2021
60-6, Closing of a Dental Practice on Death of a Dentist, 11/11/2021
60-7, Chart on Delegable Duties to Dental Assistants, 2/3/2022
60-8, Educational Requirements for Dental Assistants II, 11/11/2021
60-9, Policy on Sanctioning for Practicing With an Expired License, 8/4/2022
60-10, Guidance on Sanctioning for Advertising Violations, 8/5/2021
60-11, Policy Regarding Delegation of Pulp-Capping Procedures to a Dental Assistant II, 8/4/2022
60-13, Remote Supervision of Dental Hygienists, 2/6/2020
60-14, Bylaws of the Board, 11/10/2022
60-15, Standards for Professional Conduct in the Practice of Dentistry, 12/14/2018
60-17, Policy on Recovery of Disciplinary Costs, 2/3/2022
60-18, Dental Laboratory Work Order, 8/5/2021
60-19, Dental Laboratory Subcontractor Work Order, 8/5/2021
60-20, Radiation Certification, 9/10/2021
60-22, Policy on Sanctioning for Failure to Comply With Insurance and Billing Practices, 8/5/2021
60-23, Teledentistry, 12/13/2019
60-24, Guidance for Dental Practices, 11/11/2021
60-25, Dental Clinical Competency Examination for Licensure, 5/12/2022
60-26, Dental Hygiene Clinical Competency Examination, 5/12/2022
60-27, Guidance on Sedation Inspections and Permits, 2/3/2022
BOARD OF FUNERAL DIRECTORS AND EMBALMERS
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233. Copies may also be downloaded from the board's webpage at www.dhp.virginia.gov or the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov or requested by email at fanbd@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Erin L. Barrett, Agency Regulatory Coordinator, at the address provided or by telephone at (804) 367-4688. Copies are free of charge.
Guidance Documents:
65-1, Time Credit for Continuing Education Courses, 4/17/2018
65-2, Disposition of Cases for Practicing on an Expired License, 4/17/2018
65-3, Processing Applications for Licensure, 3/18/2021
65-4, Aiding and Abetting Unlicensed Practice, 1/24/2019
65-7, Guidance for Education and Pathology Coursework for Licensure as a Funeral Director, 3/18/2021
65-10, Bylaws of the Board, 9/16/2021
65-11, Inspection Guidance Document, 3/18/2021
65-12, Confidential Consent Agreements, 12/9/2021
65-14, Sanction Reference Points Instruction Manual, 4/17/2018
65-15, Guidance for Internship Extensions, 9/15/2022
65-16, Auditing for Continuing Competency Requirements, 12/9/2021
65-17, Disciplinary Actions against Funeral Homes for Failing to Initiate Corrective Action, 4/17/2018
65-18, Guidance on Surface Transportation and Removal Services in Virginia, 6/13/2019
65-19, Identification of Funeral Service Interns, 12/9/2021
65-20, Participation in Virginia Department of Treasury Unclaimed Property Audit, 12/9/2021
76-21.3:1, Inspection Report for Funeral Establishments, 9/17/2020
76-21.3:2, Inspection Report for Crematories, 1/11/2019
BOARD OF HEALTH PROFESSIONS
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233. Copies may also be downloaded from the board's webpage at http://www.dhp.virginia.gov/ or the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov or requested by email at bhp@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Erin L. Barrett, Agency Regulatory Coordinator, at the address provided or by telephone at (804) 367-4688. Copies are free of charge.
Guidance Documents:
75-2, Appropriate Criteria in Determining the Need for Regulation of Any Health Care Occupation or Professions, 2/25/2019
75-4, Bylaws of the Board of Health Professions, 5/26/2022
76-21.1 30, Mixing, Diluting, or Reconstituting of Drugs for Administration, 7/1/2018
76-21.2:1, Inspection Report for Veterinary Establishments, 6/24/2021
76-21.3:1, Inspection Report for Funeral Establishments, 9/17/2020
76-21.3:2, Inspection Report for Crematories, 1/11/2019
BOARD OF LONG-TERM CARE ADMINISTRATORS
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233. Copies may also be downloaded from the board's webpage at http://www.dhp.virginia.gov/nha or the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov or requested by email at ltc@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Erin L. Barrett, Agency Regulatory Coordinator, at the address provided or by telephone at (804) 367-4688. Copies are free of charge.
Guidance Documents:
95-2, Board Procedures for Auditing Continuing Education, 12/23/2021
95-3, Sanction Reference Manual, 6/28/2018
95-4, Board Policy on Confidential Consent Agreements, 12/23/2021
95-8, Bylaws of the Board of Long-Term Care Administrators, 11/12/2020
95-9, Continuing Education for Dual Licensees, 9/1/2022
95-11, Disposition of Cases for Practicing on an Expired License, 9/1/2022
95-12, Processing Applications for Licensure: Examination, Endorsement, and Reinstatement, 12/23/2021
95-13, Guidance on Completion of Continuing Education, 12/23/2021
BOARD OF MEDICINE
Copies of the following documents may be viewed during regular workdays from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233. Copies may also be downloaded from the board's webpage at http://www.dhp.virginia.gov/medicine or the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov or requested by email at medbd@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Erin L. Barrett, Agency Regulatory Coordinator, at the address provided or by telephone at (804) 367-4688. Copies are free of charge.
Guidance Documents:
76-21.1 30, Mixing, Diluting, or Reconstituting of Drugs for Administration, 7/1/2018
85-1, Bylaws of the Board of Medicine, 12/8/2022
85-2, Assistant Attorney General Opinion on Who Can Do a School Physical Examination, 12/8/2022
85-3, Bylaws for Advisory Boards of the Board of Medicine, 9/29/2022
85-4, Acceptance of Continuing Education in Chiropractic, 12/8/2022
85-5, Guidance on Questions Concerning Medical Records, 2/17/2022
85-6, Competency Assessment for Three Paid Claims, 12/8/2022
85-7, Guidance on Conversion Therapy, 12/12/2019
85-8, Authority of Physician Assistants to Write Do Not Resuscitate (DNR) Orders, 12/8/2022
85-9, Policy on U.S. Medical Licensing Examination Step Attempts, 8/4/2022
85-10, Disclosures by Licensed Midwives for High-Risk Pregnancies, 8/19/2021
85-11, Sanctioning Reference Points Instruction Manual, 8/15/2011
85-12, Telemedicine, 8/19/2021
85-13, Guidelines on Performing Procedures on the Newly Deceased for Training Purposes, 12/8/2022
85-14, Continuing Competency Violations, 4/9/2021
85-15, Guidelines Concerning the Ethical Practice of Surgery and Invasive Procedures, 12/8/2022
85-16, Questions and Answers on Continuing Competency Requirements for the Virginia Board of Medicine, 12/8/2022
85-17, Supervisory Responsibilities of an Occupational Therapist, 8/18/2022
85-20, Attorney General Opinion on Employment of Surgeon by Nonprofit Corporation, 12/8/2022
85-21, Attorney General Opinion on Employment of Physician by For-Profit Corporation, 12/8/2022
85-23, Policy on the Use of Confidential Consent Agreements, 12/8/2022
85-26, Compliance with Law for Licensed Midwives, 10/18/2018
85-27, Role of Licensed Midwives in Newborn Hearing Screening, 10/18/2018
85-28, Authority of Licensed Midwives to Order Tests, 10/18/2018
90-11, Boards Guidance on Continuing Competency Violations for Nurse Practitioners, 2/4/2021
90-33, Authority of Licensed Nurse Practitioners to Write DNR Orders, 5/16/2019
90-56, Practice Agreement Requirements for Licensed Nurse Practitioners, 2/2/2023
90-64, Telemedicine for Nurse Practitioners, 8/11/2021
110-13, Guidance on Use of Collaborative Agreements, 2/4/2021
110-8, Information on Prescriptive Authority in Virginia, 8/17/2021
BOARD OF NURSING
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233. Copies may also be downloaded from the board's webpage at http://www.dhp.virginia.gov/nursing or the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov or requested by email at nursebd@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Erin L. Barrett, Agency Regulatory Coordinator, at the address provided or by telephone at (804) 367-4688. Copies are free of charge.
Guidance Documents:
90-1, Registered Nurses (RN) or Licensed Practical Nurses (LPN) as First Assistant in Surgery, 11/13/2018
90-2, Transmittal of Third-Party Orders, 1/29/2019
90-3, Continued Competency Violations for Nurses, 1/29/2019
90-4, Opinion on How Licensure as a Nurse Relates to Service on a Volunteer Rescue Squad, 7/8/2021
90-5, Guidance on Conversion Therapy, 12/10/2020
90-6, Peripherally Inserted Central Catheters and Removal by Registered Nurses, 11/16/2021
90-7, Sanctioning Reference Points Instruction Manual, 10/13/2022
90-9, Board Guidelines for Prescription Drug Administration Training Program for Child Day Care, 7/17/2019
90-10, Board Guidelines for Processing Applications for Licensure, 7/7/2022
90-11, Boards' Guidance on Continuing Competency Violations for Nurse Practitioners, 2/4/2021
90-12, Delegation of Authority to Board of Nursing Registered Nurse Staff, 1/29/2019
90-13, Applying for Initial Approval of a Nursing Education Program, 12/23/2021
90-14, Continued Approval of a Nursing Education Program, 12/23/2021
90-15, Use of Cervical Ripening Agents by Registered Nurses, 11/13/2018
90-16, Adult Immunization Protocols, 2/4/2021
90-17, Opinion of Cutting of Corns and Warts with a Scalpel by RN/LPN, 11/13/2018
90-19, Epidural Anesthesia by Registered Nurses, 12/2/2020
90-22, Requests for Accommodations for National Council Licensure Examination for Registered Nurses (NCLEX) and National Nurse Aide Assessment Program (NNAAP) Testing, 1/29/2019
90-23, Decision-Making Model for Determining RN or LPN Scope of Practice, 11/13/2018
90-31, Administer a Medication That Has Been Transmitted Orally or in Writing by a Pharmacist Acting as the Prescriber's Agent, 1/29/2019
90-33, Authority of LNP's to Write Do Not Resuscitate Orders, 5/16/2019
90-34, Review and Challenge of NCLEX, 5/16/2019
90-35, Noncompliance with Board Orders, 1/29/2019
90-36, Training of Employees of School Boards in the Administration of Insulin and Glucagon, 12/10/2020
90-38, Disposition of Cases against Nurses or Massage Therapists Practicing with Expired Licenses, 1/29/2019
90-39, Indefinite Suspension Timeframes, 1/29/2019
90-40, Surveillance Activities Required by the Occupational Safety and Health Act (OHSA) Respiratory Standards, 11/13/2018
90-41, Patient Abandonment, 5/16/2019
90-42, Reinstatement after Mandatory Suspension, 11/13/2018
90-43, Attachment of Scalp Leads for Internal Fetal Monitoring, 11/19/2019
90-46, Administration of Over-the-Counter Drugs by Certified Nurse Aides, 11/13/2018
90-47, Massage Therapy Practice and Use of Titles, 11/14/2019
90-52, Delegation of Removal of Venous and Arterial Sheaths to Unlicensed Personnel Not Permitted, 5/16/2019
90-54, Process for Delegation of Informal Fact-Finding to an Agency Subordinate, 9/17/2019
90-55, Impact of Criminal Convictions on Nursing Licensure or Certification and Employment in Virginia, 2/4/2021
90-56, Practice Agreement Requirements for Licensed Nurse Practitioners, 2/2/2023
90-57, Bylaws of the Board of Nursing, 3/18/2020
90-58, Bylaws of the Advisory Board on Massage Therapy, 11/14/2019
90-59, Impact of Criminal Convictions on Registration of Medication Aides and Licensure of Massage Therapists, 2/4/2021
90-61, Disposition of Cases against Nurse Aides and Medication Aides for Practicing on Expired Certificates or Registrations, 4/3/2019
90-62, Medication Administration Training Curriculum, 11/10/2022
90-63, Registered Nurses and Procedural Sedation, 7/8/2021
90-64, Telemedicine for Nurse Practitioners, 8/11/2021
110-8, Information on Prescriptive Authority in Virginia, 8/17/2021
110-18, Advance Preparation for Administration, 12/9/2019
BOARD OF OPTOMETRY
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233. Copies may also be downloaded from the board's webpage at http://www.dhp.virginia.gov/optometry or the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov or requested by email at optbd@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Erin L. Barrett, Agency Regulatory Coordinator, at the address provided or by telephone at (804) 367-4688. Copies are free of charge.
Guidance Documents:
105-1, Guidance on Telepractice in Optometry, 9/17/2020
105-9, Processing Licensure Applications, 9/16/2021
105-10, End of a Contact Lens Fitting, 10/27/2022
105-11, Cases Involving Practice With an Expired License, 5/12/2022
105-12, Continuing Education Audits and Sanctions, 4/3/2019
105-13, Free Eye Screenings, 10/27/2022
105-14, Bylaws of the Board of Optometry, 12/9/2021
105-26, Delegation of Informal Fact-Finding to an Agency Subordinate, 7/13/2018
105-28, Instruction Manual for Use of Sanction Reference Points, 7/20/2011
BOARD OF PHARMACY
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233. Copies may also be downloaded from the board's webpage at http://www.dhp.virginia.gov/pharmacy or Virginia Regulatory Town Hall at http://www.townhall.virginia.gov or requested by email at pharmbd@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Erin L. Barrett, Agency Regulatory Coordinator, at the address provided or by telephone at (804) 367-4688. Copies are free of charge.
Guidance Documents:
110-1, List of Categories of Facility Licenses and a Brief Description of Each, 11/25/2021
110-10, Dispensing Drugs from a Mobile Van, 6/21/2018
110-11, Proof of Identity for Schedule II Drugs, 6/21/2018
110-12, Bylaws of the Board of Pharmacy, 11/12/2020
110-13, Guidance on Use of Collaborative Agreements, 2/4/2021
110-14, Proximity of a School or Daycare to a Cannabis Dispensing Facility, 5/27/2021
110-15, Delegation of Authority for Disciplinary Action to the Executive Director of the Board, 2/6/2020
110-16, Performing Inventories, 8/6/2020
110-17, Instructions for Graduates of Foreign Schools of Pharmacy, 8/5/2021
110-18, Advance Preparation for Administration, 12/9/2019
110-19, Use of Automated Dispensing Devices in Certain Facilities, 11/25/2021
110-2, Instructions for Applicants for Pharmacist Licensure, 8/5/2021
110-20, Criminal Background Checks of Material Owners for Pharmaceutical Processors or Cannabis Dispensing Facilities, 10/27/2022
110-21, Sanction Reference Manual, 12/10/2018
110-22, Dispensing Records; Identification of Pharmacist, 8/6/2020
110-23, Inspection Deficiency Monetary Penalty Guide for Physicians Selling Drugs, 2/6/2020
110-24, Guidance for Setting North American Pharmacist Licensure Examination (NAPLEX) Passing Score, 6/21/2018
110-25, Guidance for Life of a Prescription After a Prescriber No Longer in Practice, 10/27/2022
110-26, Pharmacy Working Conditions, 5/12/2022
110-27, Pharmacist-in-Charge Responsibilities, 5/27/2021
110-28, Guidance for Free Clinic Pharmacy Permit Applicants, 12/18/2018
110-29, Guidance Document for Practitioners Dispensing, 2/4/2021
110-3, Guidance on Alternative Delivery of Prescriptions, Pharmacy to Physician or Pharmacy to Controlled Substance Registrant, 9/16/2021
110-4, Continuing Education Guide for Pharmacists, 3/18/2021
110-5, Instructions and Forms for Reporting of Thefts or Losses of Drugs, 11/25/2021
110-6, Guidance for Pharmacies within Opioid Treatment Programs, 10/27/2022
110-7, Practitioner-Patient Relationship and the Prescribing of Drugs for Family or Self, 8/17/2021
110-8, Information on Prescriptive Authority in Virginia, 8/17/2021
110-9, Pharmacy Inspection Deficiency Monetary Penalty Guide, 11/25/2021
110-30, Drugs within Animal Shelters, 11/25/2021
110-31, Approved Capture Drugs and Drug Administering Equipment, Directive from the State Veterinarian, 11/25/2021
110-32, Cannabis: Potential Drug Interactions, 8/4/2022
110-33, Pharmacy Interns as Pharmacy Technicians; Pharmacy Technician Ratio, 11/26/2022
110-34, Manufacturer and Wholesale Distributor License, 11/25/2021
110-35, Requirements for Prescriptions, 10/27/2022
110-36, Compliance with U.S. Pharmacopeia Standards for Compounding, 11/28/2019
110-37, Guidance for Conducting Informal Fact-Finding by an Agency Subordinate, 12/18/2018
110-38, Requirement for Non-Resident Pharmacies to Submit Inspection Report, 3/30/2021
110-39, Hours of Continuous Work and Breaks for Pharmacists, 2/4/2021
110-40, Guidance on Access to the Premises of a Pharmaceutical Processor by Contractor, 2/4/2021
110-41, Guidance on Emergency Medical Services Drug Kits, 11/25/2021
110-42, Continuing Education Audit and Recommended Sanctions, 2/3/2022
110-43, Dispensing With an Authorized Generic, 12/18/2018
110-44, Protocol for the Prescribing and Dispensing of Naloxone, 11/25/2021
110-46, Delivery of Dispensed Drugs, 12/11/2017
110-47, Provision of Counseling and Information by Pharmacists on Proper Drug Disposal, 3/29/2018
110-48, Verification Sources for a Pharmaceutical Processor, 8/6/2020
110-49, Credentials for Nonresident Pharmacy Dispensing Only for Animals, 8/6/2020
BOARD OF PHYSICAL THERAPY
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233. Copies may also be downloaded from the board's webpage at http://www.dhp.virginia.gov/physicaltherapy or the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov or requested by email at ptboard@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Erin L. Barrett, Agency Regulatory Coordinator, at the address provided or by telephone at (804) 367-4688. Copies are free of charge.
Guidance Documents:
112-1, Bylaws of the Board of Physical Therapy (PT), 10/3/2019
112-2, Confidential Consent Agreements, 5/25/2021
112-3, Guidance on Receipt of Verbal Orders for Medications by Physical Therapists, 10/3/2019
112-4, Licensure Requirement for Instructors in PT Educational Program, 5/1/2018
112-5, Credentialing and Test of English as a Foreign Language (TOEFL) Requirements for Physical Therapy Graduates of Non-Approved Schools, 9/30/2021
112-7, Guidance on PT in Public Schools and Direct Access, 2/15/2022
112-11, Functional Capacity Evaluations and Use of Aides in Home Care, 5/1/2018
112-12, Physical Therapy Services in Home Health, 5/1/2018
112-13, Approval of a Traineeship, 7/22/2021
112-14, Electromyography (EMG) and Sharp Debridement in Practice of Physical Therapy, 5/1/2018
112-15, Supervision of Unlicensed Persons in Any Setting, 5/1/2018
112-16, Use of Initials after Name, 5/1/2018
112-17, Sanction Reference Manual, 11/11/2018
112-18, Discipline for Practicing With an Expired License, 5/1/2018
112-19, Performance of International Normalized Ratios by Physical Therapists in Home Health Settings, 5/1/2018
112-21, Telehealth for Physical Therapy, 1/21/2021
112-22, Procedures for Auditing Continued Competency Requirements, 11/13/2018
112-23, Processing Applications for Licensure, 1/9/2020
BOARD OF PSYCHOLOGY
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233. Copies may also be downloaded from the board's webpage at http://www.dhp.virginia.gov/psychology or the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov or requested by email at psy@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Erin L. Barrett, Agency Regulatory Coordinator, at the address provided or by telephone at (804) 367-4688. Copies are free of charge.
Guidance Documents:
125-1, Accreditation Bodies Acceptable to the Board, 8/18/2022
125-2, Impact of Criminal Convictions, Impairment, and Past History on Licensure or Certification, 8/18/2022
125-3.1, Submission of Evidence of Completion of Graduate Work, 8/18/2022
125-3.8, Process for Delegating Informal Fact-Finding to an Agency Subordinate, 7/10/2018
125-3.9, Policy on the Use of Confidential Consent Agreements in Lieu of Disciplinary Action by the Board, 11/24/2022
125-5.1, Possible Disciplinary Action for Noncompliance with Continuing Education Requirements, 8/18/2022
125-5.2, Sanction Reference Manual, 9/30/2016
125-6, Bylaws, 5/12/2022
125-7, Electronic Communication and Telepsychology, 11/24/2022
125-8, Use of Assessment Titles and Signatures, 11/24/2022
125-10, Preparing for Expected and Unexpected Departures from the Operation of a Psychological Practice, 5/27/2021
125-11, Guidance Document on Psychologist Use of Social Media, 5/12/2022
BOARD OF SOCIAL WORK
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233. Copies may also be downloaded from the board's webpage at http://www.dhp.virginia.gov/social or the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov or requested by email at socialwork@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Erin L. Barrett, Agency Regulatory Coordinator, at the address listed or by telephone at (804) 367-4688. Copies are free of charge.
Guidance Documents:
140-1, Confidential Consent Agreements, 11/24/2022
140-2, Impact of Criminal Convictions, Impairment, and Past History on Social Work Licensure in Virginia, 9/20/2019
140-3, Guidance on Technology-Assisted Therapy and the Use of Social Media, 12/7/2018
140-4.2, Possible Disciplinary or Alternative Actions in Response to Noncompliance with Continuing Education Requirements, 11/24/2022
140-5, Process for Delegation of Informal Fact-Finding to an Agency Subordinate, 6/15/2018
140-6, Bylaws for the Advisory Board on Music Therapy, 5/13/2021
140-7, Bylaws of the Board of Social Work, 8/4/2022
140-8, Sanction Reference Manual, 7/1/2016
140-9, Training for Supervisors, 5/14/2020
140-11, Disposition of Disciplinary Cases Involving Practicing on an Expired License, 9/20/2019
140-12, Policy on Conversion Therapy, 6/15/2019
140-13, Guidance on Emotional Support Animals, 9/16/2021
BOARD OF VETERINARY MEDICINE
Copies of the following documents may be viewed during regular work days from 8:15 a.m. until 5 p.m. at the offices of the Department of Health Professions, 9960 Mayland Drive, Suite 300, Henrico, VA 23233. Copies may also be downloaded from the board's webpage at http://www.dhp.virginia.gov/vet or the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov or requested by email at vetbd@dhp.virginia.gov. Questions regarding interpretation or implementation of these documents or requests for copies may be directed to Erin L. Barrett, Agency Regulatory Coordinator, at the address listed or by telephone at (804) 367-4688. Copies are free of charge.
Guidance Documents:
150-1, Disposition of Cases Involving Applicants Practicing Veterinary Technology Prior to Licensure, 5/2/2019
150-3, Preceptorships and Externships for Veterinary Technicians, 3/11/2021
150-4, "Chip" Clinics Outside Approved Facilities, 12/23/2021
150-5, Use of Compounded Drugs in Veterinary Practices, 7/1/2018
150-7, Disposition of Cases Involving Failure of Veterinarian-in-Charge to Notify Board of Establishment Closure, 3/11/2021
150-8, Disposition of Cases Involving Practice on an Expire License or Permit, 12/8/2022
150-9, Content of a Medical Record, 12/8/2022
150-10, Allowances to Purchase, Possess, and Administer Drugs within an Animal Shelter, 12/23/2021
150-11, Continuing Education (CE) Audits and Sanctioning for Failure to Complete CE, 5/2/2019
150-12, Administration of Rabies Vaccine, 7/29/2021
150-13, Controlled Substances in Veterinary Practices, 5/13/2021
150-14, Process for Delegation of Informal Fact-Finding to an Agency Subordinate, 12/23/2021
150-15, Disposition of Routine Inspection Violations, 4/28/2022
150-16, Protocol for Loss or Theft of Drugs at a Veterinary Facility, 3/11/2021
150-17, Sanction Reference Points Instruction Manual, 6/1/2014
150-18, Bylaws of the Board of Veterinary Medicine, 9/30/2021
150-19, Delegation of Dental Polishing-Cleaning, 12/23/2021
150-2, Expanded Duties for Veterinary Technicians, 10/24/2017
150-20, Duties of Unlicensed Assistants, 12/23/2021
150-21, Frequently Asked Questions about Reporting to the Prescription Monitoring Program, 4/28/2022
150-22, Veterinarians and Wildlife Rehabilitators - Prescription Drugs, 12/23/2021
150-23, Disposal of Deceased Animals, 3/11/2021
150-24, Guidelines for Processing Applications for Licensure, 12/23/2021
150-25, Guidance for Telehealth in the Practice of Veterinary Medicine, 9/17/2020
150-26, Guidance on the Regulations for Veterinary Establishments, 5/13/2021
76-21.2:1, Inspection Report for Veterinary Establishments, 6/24/2021
DEPARTMENT OF HISTORIC RESOURCES
Copies of these documents are available during regular work days from 8:30 a.m. until 4:30 p.m. in the main office of the Virginia Department of Historic Resources, 2801 Kensington Avenue, Richmond, VA 23221 or at any of its regional offices. Copying costs may apply for large orders or for documents that are out of print. Copies can be obtained by contacting the regional offices from staff coordinating the program covered by particular documents or from the agency archives manager, Quatro Hubbard, at the address provided, telephone (804) 482-6102, or FAX (804) 367-2391. Copies of guidance documents are also available on the Virginia Regulatory Town Hall at https://www.townhall.virginia.gov and on the agency website.
Interpretation or implementation questions should be addressed to staff working in the appropriate program area. A staff listing by unit and program area can be found on the agency website at http://www.dhr.virginia.gov/ homepage_features/staff3.htm.
Regional office addresses and phone numbers are as follows (the Capital Regional Preservation Office is collocated at the central office address given): Agency forms, information in the documents listed, and the agency publication lists are also available on the agency website at http://www.dhr.virginia.gov.
Western Regional Preservation Office, Department of Historic Resources, 962 Kime Lane, Salem, VA, 24153, telephone (540) 387-5396.
Northern Regional Preservation Office, Department of Historic Resources, P.O Box 519, 5357 Main Street, Stephens City, VA 22655 (send all mail inquiries to the P.O. Box), telephone (540) 868-7029.
Guidance Documents:
Board of Historic Resources
4593, Virginia's Historical Registers: A Guide for Property Owners, 12/6/2017
4594, Preliminary Information Form (PIF) for Archaeological Sites, 12/19/2022
4595, Preliminary Information Form (PIF) for Individual Properties, 12/19/2022
4596, Preliminary Information Form (PIF) for Historic Districts, 12/19/2022
4597, National Register of Historic Places Registration Form, 12/6/2017
4598, Notification and Public Participation Processes for National Register/Virginia Landmarks Register Nominations in Virginia, 12/19/2022
4599, Photographic Guidance for National Register Nominations in Virginia, 12/19/2022
4600, National Register/Virginia Landmarks Register Process as Managed by the VDHR, 12/17/2020
4601, Application to Propose Placement of New Virginia Historical Highway Marker, 12/19/2022
4636, Permit for Application for Archaeological Removal of Human Burial, 7/1/1998
7343, Historical Highway Marker Program Policies, 12/19/2022
7346, Multiple Property Documentation Proposal Form, 12/19/2022
Department of Historic Resources
4629, Instructions to Apply For State and Federal Rehabilitation Tax Credits, 12/19/2022
4630, Historic Preservation Easement Program Policies (1 through 12), 12/19/2022
4631, DHR State Collections Management Standards, 12/11/2019
4632, Guidelines for Conducting Historic Resources Survey in Virginia, 9/1/2017
4634, Citizen Cemetery Recordation Form, 3/25/2011
4635, Eligible and Ineligible Expenses in Tax Credit Project, 4/1/2017
4637, Application for Archaeological Investigation on State Lands, 7/1/1998
4638, Cell Tower Review Submission Guidelines, 7/1/2010
4639, Guidelines for Assessing Visual Effects on Historic Properties, 6/30/2010
4640, Guidelines for Assessing Impacts of Proposed Electric Transmission Lines and Associated Facilities on Historic Resources in the Commonwealth of Virginia, 1/8/2010
4641, How to Apply for Designation as a Certified Local Government in Virginia, 12/28/2015
4642, Virginia Battlefield Preservation Fund Guidelines for Applications, Prioritization and Award of Grants, 12/21/2021
4643, Virginia Battlefield Preservation Fund Grants Application Form, 12/21/2021
5684, Easement Program Information Packet, 12/19/2022
6150, Audit Report for Rehabilitation Tax Credit program, 12/31/2016
6151, Agreed-Upon Procedures Report for Rehabilitation Tax Credit program, 12/31/2016
6152, Schedule of Rehabilitation Expenses, 12/31/2016
6153, Schedule of Construction Costs for Rehabilitation Tax Credit Program, 12/31/2016
6154, Certification Requirements for Rehabilitation Tax Credit Program, 12/31/2016
6155, Billing Statement for Rehabilitation Tax Credit program, 12/31/2016
6465, VDHR Certified Local Government Grants Manual, 12/19/2022
6466, Certified Local Government Subgrant Application Form FY2018-2019, 12/19/2022
6469, Easement Application Form, 12/19/2022
6470, Historic Preservation Easement Program Administrative Fees Billing Statement, 12/19/2022
6471, Historical African American Cemetery and Graves Fund Program Manual, 12/19/2022
6472, Historical African American Cemetery and Graves Fund Application Form, 12/19/2022
6473, Cemetery Fund Acknowledgement of Reporting Requirements, 12/21/2018
6474, Cemetery Fund Maintenance Agreement, 12/19/2022
6737, State Funds for Historic Preservation Grant Application, 12/11/2019
6738, State Funds for Historic Preservation Grant Agreement, 12/11/2019
6928, Easement Amendment Application Form, 12/19/2022
7340, Easement Reconsideration Application Form, 12/19/2022
7341, Easement Reconsideration Application Form, 12/19/2022
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
Copies of the following documents may be viewed during regular workdays from 8:30 a.m. until 5 p.m. at the Department of Housing and Community Development, 600 East Main, Suite 300, Richmond, Virginia 23219, http://www.dhcd.virginia.gov. Copies may be obtained at agency cost by contacting Kyle Flanders at the same address or by telephone (804) 786-6761 or on the Virginia Regulatory Town Hall at http://www.townhall.virginia.gov.
Questions regarding interpretation or implementation of these documents may be directed to Kyle Flanders at the address or telephone number provided or by email at kyle.flanders@dhcd.virginia.gov.
Guidance Documents:
Department of Housing and Community Development
5890, Indoor Plumbing Rehabilitation Program Manual, 10/1/2018
5892, Vibrant Community Initiative, 10/1/2017
6086, Virginia Telecommunications Initiative Program Guidelines and Criteria, 6/25/2022
7037, Utility Leverage Program Unserved Certification Guidelines, 12/9/2021
7111, Virginia Small Business Resiliency Fund: Program Guidelines and Instruction Manual, 11/25/2021
7119, Virginia Broadband Availability Map Internet Service Provider Service Territory Data Submission Guidelines, 12/24/2022
Board of Housing and Community Development
5884, Job Creation Grant Instruction Manual, 3/5/2022
5885, Real Property Investment Grant Instruction Manual, 3/5/2022
5886, Certified Public Aaccountant Agreed-Upon Procedures Instruction Manual, 3/5/2022
5887, Local Zone Administrator's Management Manual, 1/25/2020
5902, Continuing Education Policy Applicable to the Board of Housing and Community Development Certified Code Enforcement Personnel, 10/1/2012
5903, Affordable and Special Needs Housing - Consolidated Application Program Guidelines, 1/9/2021
5906, Virginia Homeless and Special Needs Housing Funding Guidelines, 4/2/2022
Commission on Local Government
CLG - ANNEX, Commission on Local Government: Municipal Annexation, 12/6/2017
CLG - ANNEX AGR, Commission on Local Government: Agreements Defining Annexation Rights, 12/6/2017
CLG - ANNUL, Commission on Local Government: Annulment of Town Charter, 12/6/2017
CLG - BOUND ADJ AGR, Commission on Local Government: Boundary Adjustments by Agreement, 12/6/2017
CLG - CITY REVERS, Commission on Local Government: Reversion from City to Town Status, 12/6/2017
CLG - CONSOLIDATION, Commission on Local Government: Consolidation of Two or More Units of Local Government, 12/6/2017
CLG - TOWN INC, Commission on Local Government: Town Incorporation, 12/6/2017
CLG - VSA, Commission on Local Government: Voluntary Settlement Agreements, 12/6/2017
VIRGINIA HOUSING DEVELOPMENT AUTHORITY
Copies of the following documents may be viewed during regular work days from 8:30 a.m. until 5 p.m. in the offices of the Virginia Housing Development Authority, 601 South Belvidere Street, Richmond, VA 23220. Copies may be obtained free of charge by contacting Fred Bryant at the same address or by telephone at (804) 343-5837. All of these documents are available for no charge on the Virginia Regulatory Town Hall at https://www.townhall.virginia.gov.
Questions regarding interpretation or implementations of these documents may be directed to Fred Bryant at the address or telephone number provided.
Guidance Documents:
4368, Multi-Family Development Policy and Procedures Manual, 12/20/2016
5361, Homeownership Originations Guide, 12/1/2022
5365, Homeownership Originations Policies Manual, 12/7/2020
5629, Homebuyer Handbook, 4/30/2020
5630, Homebuyer Handbook - Spanish Version, 7/30/2020
5634, Compliance and Asset Management Operations Manual, 12/3/2018
5632, Housing Choice Voucher Program Administrative Manual, 1/3/2022
5633, Low-Income Housing Tax Credit Manual, 1/3/2022
5932, Mortgage Credit Certificates (MCC) Program Guide, 12/1/2022
7126, Virginia Homeowner Assistance Fund Plan, 3/1/2022
7127, Virginia Mortgage Relief Consolidated Term Sheet- English, 6/30/2022
7386, Virginia Homeowner Assistance Fund Plan-Spanish, 3/1/2022
7387, Virginia Mortgage Relief Consolidated Term Sheet-Spanish, 6/30/2022
DEPARTMENT OF HUMAN RESOURCE MANAGEMENT
Copies of the following documents may be viewed during regular workdays from 8:30 a.m. until 4:30 p.m. in the Office of Health Benefits, James Monroe Building, 101 North 14th Street, 13th Floor, Richmond, VA 23219. Copies may be obtained by contacting Barbara Owens at the same address, or by telephone at (804) 786-4045, FAX (804) 371-0231, or by email at barbara.owens@dhrm.virginia.gov. Unless otherwise noted, copies are available at no charge. Questions regarding interpretation or implementation of these documents may be directed to Barbara Owens.
Guidance Documents:
6506, COVA Care Member Handbook, 7/1/2016
6507, COVA Care Member Handbook Amendment, 7/1/2018
6508, COVA Care Member Handbook Amendment, 7/1/2017
6509, COVA HDHP Member Handbook, 7/1/2017
6510, COVA HDHP Member Handbook Amendment, 7/1/2018
6511, COVA HealthAware Member Handbook, 7/1/2016
6512, COVA HealthAware Member Handbook Amendment, 7/1/2018
6513, COVA HealthAware Member Handbook Amendment, 7/1/2017
6514, Flexible Spending Account Sourcebook, 7/1/2022
6515, Line of Duty Act (LODA) Plan - Current LODA Employment, 7/1/2017
6516, Line of Duty Act (LODA) Plan - Former LODA Employment, 7/1/2017
6518, Line of Duty Act (LODA) Health Benefits Plan - Medicare Primary Summary Plan Description, 7/1/2017
6519, Medicare-Coordinating Plans Member Handbook, 1/1/2020
6520, Medicare-Coordinating Plans Member Handbook Amendment, 1/1/2017
6521, Medicare-Coordinating Plans Dental/Vision Member Handbook Insert, 1/1/2021
6522, Medicare-Coordinating Plans Prescription Drug Member Handbook Insert, 1/1/2021
6523, Human Resource Policy Manual, 10/1/2014
6524, Employee Recognition Program Handbook, 2/1/2019
6525, Employee Handbook, 10/1/2014
6526, Handbook for Agency Heads, 2/1/2014
6527, FAQs - Work Hours Limitation for Wage Employees, 4/1/2013
6528, Human Resource Management Manual, 7/1/2003
6542, Mental Health Crisis Guides for the Workplace, 1/1/2015
6543, Workers' Compensation Agency Manual, 12/1/2021
6544, Grievance Procedure Manual, 7/1/2020
6545, Rules for Conducting Grievance Hearings, 7/1/2020
6546, Hearings Program Administration Policy, 7/1/2020
6547, Office of Equal Employment and Dispute Resolution Publication Policy, 1/1/2017
6548, Basic Skills for Presenting Your Case at Hearing, 7/1/2020
6549, Grievance Frequently Asked Questions, 9/1/2019
6550, Workplace Mediation Program Guidelines, 3/1/2019
6551, Agency Workplace Mediation Coordinator Roles and Duties, 3/1/2019
6552, Tips for Successful Mediation Participation, 3/1/2019
6553, Information about the Mediation Process, 7/1/2017
6554, Workplace Conflict Consultation Program Guidelines, 1/1/2016
6556, 2018 The Local Choice Key Advantage Member Handbook, 7/1/2018
7393, COVA Care Member Handbook, 7/1/2020
7394, COVA Care Member Handbook Amendment, 1/1/2021
7395, COVA Care Member Handbook Amendment, 1/1/2022
7396, COVA HDHP Member Handbook, 7/1/2020
7397, COVA HDHP Member Handbook Amendment, 1/1/2021
7398, COVA HDHP Member Handbook Amendment, 1/1/2022
7399, COVA HDHP Member Handbook Amendment, 7/1/2019
7400, COVA HealthAware Member Handbook, 7/1/2019
7401, COVA HealthAware Member Handbook Amendment, 1/1/2021
7402, COVA HealthAware Member Handbook Amendment, 7/1/2020
7403, Flexible Spending Account (FSA) Sourcebook, 7/1/2021
7404, Flexible Spending Account (FSA) Sourcebook, 7/1/2020
7406, Line of Duty Act (LODA) Plan - Annual Benefit Update - Grandfathered Participants, 7/1/2018
7407, Line of Duty Act (LODA) Plan - Annual Benefit Update - Non-Grandfathered Participants, 7/1/2018
7408, Line of Duty Act (LODA) Plan - 2019 Benefits at a Glance, 7/1/2019
7409, Line of Duty Act (LODA) Plan - Annual Benefit Update - Grandfathered Participants, 7/1/2019
7410, Line of Duty Act (LODA) Plan - Annual Benefit Update - Non-Grandfathered Participants, 7/1/2019
7411, Line of Duty Act (LODA) Plan - 2020 Benefits at a Glance, 7/1/2020
7412, Line of Duty Act (LODA) Plan - Annual Benefit Update - Grandfathered Participants, 7/1/2020
7413, Line of Duty Act (LODA) Plan - Annual Benefit Update - Non-Grandfathered Participants, 7/1/2020
7414, Line of Duty Act (LODA) Plan - 2021 Benefits at a Glance, 7/1/2021
7415, Line of Duty Act (LODA) Plan - Annual Benefit Update - Grandfathered Participants, 7/1/2021
7416, Line of Duty Act (LODA) Plan - Annual Benefit Update - Non-Grandfathered Participants, 7/1/2021
7417, Line of Duty Act (LODA) Plan - 2022 Benefits at a Glance, 7/1/2022
7418, Line of Duty Act (LODA) Plan - Annual Benefit Update - Grandfathered Participants, 7/1/2022
7419, Line of Duty Act (LODA) Plan - Annual Benefit Update - Non-Grandfathered Participants, 7/1/2022
7420, Line of Duty Act (LODA) Plan - Former LODA Employment - Summary Plan Description, 7/1/2017
7421, Line of Duty Act (LODA) Plan - Former LODA Employment - Summary of Material Modifications, 7/1/2018
7422, Line of Duty Act (LODA) Plan - Current Employment - Summary Plan Description, 7/1/2017
7423, Line of Duty Act (LODA) Plan - Current Employment - Material Modifications, 7/1/2018
7424, Medicare-Coordinating Plans Member Handbook Amendment, 1/1/2016
7425, Medicare Prescription Plan - 2023 Evidence of Coverage - Express Scripts, 1/1/2023
7426, Medicare Prescription Plan - 2023 Express Scripts Formulary, 1/1/2023
7427, Medicare Prescription Plan - 2022 Evidence of Coverage - Express Scripts, 1/1/2022
7428, Medicare Prescription Plan - 2022 Express Scripts Formulary, 1/1/2022
7429, 2021 The Local Choice Key Advantage Expanded Benefits Summary Insert, 7/1/2021
7430, 2021 The Local Choice Key Advantage 250 Benefits Summary Insert, 7/1/2021
7431, 2021 The Local Choice Key Advantage 500 Benefits Summary Insert, 7/1/2021
7432, 2021 The Local Choice Key Advantage 1000 Benefits Summary Insert, 7/1/2021
7433, The Local Choice Key Advantage Plans Prescription Benefits, 2/1/2020
7434, 2021 The Local Choice High Deductible Health Plan (HDHP) Benefits Summary Insert, 7/1/2021
7435, The Local Choice High Deductible Health Plan (HDHP) Prescription Benefits, 2/1/2020
7436, 2021 The Local Choice Kaiser Permanente Benefits Summary, 7/1/2021
7437, 2021 The Local Choice Optima Health Benefits Summary, 7/1/2021
7438, 2011 The Local Choice Member Handbook Medicare Coordinating Plans, 1/1/2011
7439, 2021 The Local Choice Advantage 65 Benefits Summary Insert - Medical Only, 1/1/2021
7440, 2021 The Local Choice Advantage 65 Benefits Summary Insert - Dental/Vision, 1/1/2021
7441, 2021 The Local Choice - Medicare Complementary (Option 1) - Benefits Summary Insert, 1/1/2021
7442, 2022 The Local Choice Key Advantage Expanded Benefits Summary Insert, 7/1/2022
7443, 2022 The Local Choice Key Advantage 250 Benefits Summary Insert, 7/1/2022
7444, 2022 The Local Choice Key Advantage 500 Benefits Summary Insert, 7/1/2022
7445, 2022 The Local Choice Key Advantage 1000 Benefits Summary Insert, 7/1/2022
7446, 2022 The Local Choice High Deductible Health Plan (HDHP) Benefits Summary Insert, 7/1/2022
7447, 2022 The Local Choice Kaiser Permanente Benefits Summary, 7/1/2022
7448, 2022 The Local Choice Optima Health Benefits Summary, 7/1/2022
7449, 2022 The Local Choice Advantage 65 Benefits Summary Insert - Medical Only, 1/1/2022
7450, 2022 The Local Choice Advantage 65 Benefits Summary Insert - Dental/Vision, 1/1/2022
7451, 2022 The Local Choice - Medicare Complementary (Option 1) - Benefits Summary Insert, 1/1/2022
7452, Cardinal - BN361 Benefits Quick Reference Guide, 10/1/2022
7453, Cardinal - Course Materials, 10/1/2022
7454, Cardinal - Job Aids, 10/1/2022
7455, Line of Duty Act (LODA) Plan - 2019 Medicare Annual Benefit Update - Participating Employers, 1/1/2019
7456, Line of Duty Act (LODA) Plan - 2019 Medicare Annual Benefit Update - Non-Participating Employers, 1/1/2019
7457, Line of Duty Act (LODA) Plan - 2019 Medicare Annual Notice of Prescription Drug Changes, 1/1/2019
7458, Line of Duty Act (LODA) Plan - 2019 Medicare Prescription Drug Plan Formulary - Express Scripts, 1/1/2019
7459, Line of Duty Act (LODA) Plan - 2019 Medicare Prescription Drug Plan Overview, 1/1/2019
7460, Line of Duty Act (LODA) Plan - 2019 Medicare Prescription Drug Plan Evidence of Coverage, 1/1/2019
7461, Line of Duty Act (LODA) Plan - 2020 Medicare Annual Benefit Update - Participating Employers, 1/1/2020
7462, Line of Duty Act (LODA) Plan - 2020 Medicare Annual Benefit Update - Non-Participating Employers, 1/1/2020
7463, Line of Duty Act (LODA) Plan - 2020 Medicare Annual Notice of Prescription Drug Changes, 1/1/2020
7464, Line of Duty Act (LODA) Plan - 2020 Medicare Prescription Drug Plan Formulary - Express Scripts, 1/1/2020
7465, Line of Duty Act (LODA) Plan - 2020 Medicare Prescription Drug Plan Evidence of Coverage, 1/1/2020
7466, Line of Duty Act (LODA) Plan - 2020 Medicare Prescription Drug Plan Overview, 1/1/2020
7467, Line of Duty Act (LODA) Plan - 2021 Medicare Annual Benefit Update - Participating Employers, 1/1/2021
7468, Line of Duty Act (LODA) Plan - 2021 Medicare Annual Benefit Update - Non-Participating Employers, 1/1/2021
7469, Line of Duty Act (LODA) Plan - 2021 Medicare Annual Notice of Prescription Drug Changes, 1/1/2021
7470, Line of Duty Act (LODA) Plan - 2021 Medicare Prescription Drug Plan Formulary - Express Scripts, 1/1/2021
7471, Line of Duty Act (LODA) Plan - 2021 Medicare Prescription Drug Plan Overview, 1/1/2021
7472, Line of Duty Act (LODA) Plan - 2022 Medicare Annual Benefit Update - Participating Employers, 1/1/2022
7473, Line of Duty Act (LODA) Plan - 2022 Medicare Annual Benefit Update - Non-Participating Employers, 1/1/2022
7474, Line of Duty Act (LODA) Plan - 2022 Medicare Annual Notice of Prescription Drug Changes, 1/1/2022
7475, Line of Duty Act (LODA) Plan - 2022 Medicare Prescription Drug Plan Formulary - Express Scripts, 1/1/2022
7476, Line of Duty Act (LODA) Plan - 2022 Medicare Prescription Drug Plan Overview, 1/1/2022
7477, Line of Duty Act (LODA) Plan - 2023 Medicare Annual Benefit Update - Participating Employers, 1/1/2023
7478, Line of Duty Act (LODA) Plan - 2023 Medicare Annual Benefit Update - Non-Participating Employers, 1/1/2023
7479, Line of Duty Act (LODA) Plan - 2023 Medicare Annual Notice of Prescription Drug Changes, 1/1/2023
7480, Line of Duty Act (LODA) Plan - 2023 Medicare Prescription Drug Plan Evidence of Coverage, 1/1/2023
7481, Line of Duty Act (LODA) Plan - 2023 Medicare Prescription Drug Plan Overview, 1/1/2023
7482, COVID-19 Resources and Vaccine Safety, 1/1/2020
7483, Compensation Authorizations - FY2022 Authorizations and Compensation Activities, 7/1/2021
7484, Compensation Authorizations - FY2023 Authorizations and Compensation Activities, 7/1/2022
7485, Classified Compensation Plans, 7/31/2021
7486, Authorizations and Compensation Activities Memos, 7/1/2017
7487, FY2022 Compensation Changes - Frequently Asked Questions (FAQs), 7/1/2021
7488, Overtime Pay Guidance, 7/1/2010
7489, Virginia Overtime Wage Act, 7/1/2021
7490, Salary Structure - Pay Bands, 6/10/2021
7491, Compensation and Classification (virginia.gov), 1/1/2022
7492, Workforce Planning, 1/1/2022
7493, Exit Survey, 1/1/2021
7494, Talent Acquisition, 1/1/2022
7495, Online (Video) Interview Services, 1/1/2020
7496, Registered Apprenticeship Opportunities for Employers - Department of Labor and Industry, 1/1/2021
7497, Handshake Job Aid (College and University Online Recruiting Platform), 1/1/2021
7498, Minority Publications List, 1/1/2021
7499, COVA Executive Search Consulting Services, 10/1/2019
7500, Virginia Talent + Opportunity Partnership Internship Connection Resource, 1/1/2021
7501, RMS Resources and Information, 1/1/2021
7502, Diversity, Equity, and Inclusion EEO Appeals Manual, 1/1/2021
7504, Job Structure, 9/1/2000
VIRGINIA INDIGENT DEFENSE COMMISSION
Copies of the following documents may be viewed on regular work days from 8 a.m. until 5 p.m. in the office of the Virginia Indigent Defense Commission, 1604 Santa Rosa Road, Suite 200, Richmond, VA 23229. Free copies may be accessed and downloaded from the commission's website at http://www.indigentdefense.virginia.gov.
Questions regarding interpretation and implementation of these documents may be directed to William Efird at email wefird@vadefenders.org.
Guidance Documents:
7167, Standards of Practice, 3/4/2022
7168, Initial Certification Application, 3/4/2022
7169, Standards of Practice Complaint Form, 3/4/2022
7170, Standards of Practice Complaint Process, 3/4/2022
7171, Recertification Application, 3/4/2022
7172, Initial Application for Prosecutors, 3/4/2022
VIRGINIA INFORMATION TECHNOLOGIES AGENCY
The Virginia Information Technologies Agency (VITA) produces policies, standards, and guidelines in furtherance of VITA's statutory responsibilities. VITA has no regulations. Copies of VITA guidance documents may be obtained free of charge from the Virginia Regulatory Town Hall website. Copies of other VITA documents may be obtained free of charge from VITA's website at https://www.vita.virginia.gov/. VITA documents may also be requested by writing to foia@vita.virginia.gov.
Guidance Documents:
7309, Information Technology (IT) Contingent Labor Policy for Procuring and Managing Contingent Labor Resources, 6/1/2022
7314, IT Procurement Policy for Enhancing and Expanding Contracting Opportunities for Small, Women-Owned, and Minority-Owned Businesses, 12/7/2020
7317, IT Procurement: Emergency Procurement, 7/1/2021
7319, IT Procurement: Sole Source Policy, 7/1/2020
7320, IT Procurement: Joint and Cooperative Procurement Policy, 7/1/2022
7321, IT Procurement: Small Purchase Policy, 7/1/2020
7323, IT Procurement: Telecommunications Waiver Policy, 8/8/2018
7324, IT Procurement: Authority and Delegation Policies, 7/1/2021
7325, Fiscal Year (FY) 2022 Procurement Laws Frequently Asked Questions New Procurement Laws Effective July 1, 2022, 7/1/2022
7326, IT Procurement Manual (Buy IT), 7/1/2022
7383, Commonwealth Security and Cloud Requirements, 7/1/2018
CPM 110-04, Project Management Guideline, 11/15/2021
CPM 111-05, Project Manager Selection and Training Standard, 4/19/2022
CPM 112-04.2, Project Management Standard, 11/22/2021
CPM 301-02, Information Technology Program Management Standard, 11/10/2016
CPM 302-00, Program Management Guideline, 2/20/2015
CPM 516-03, Information Technology Investment Management Standard, 10/1/2021
EA 200-03.1, Enterprise Architecture Policy, 2/21/2018
EA 225-15.2, Enterprise Architecture Standard, 10/31/2019
EA 300-01, Cloud Based Hosting Services Information Technology Solutions Policy, 10/15/2018
GOV 101-03, Policy, Standard, and Guideline Formulation Standard, 1/1/2021
GOV 102-02, Information Technology Resource Management Policy, 6/1/2016
SEC503-02.2, Secure Remote Access to Online Court Documents Standard, 6/21/2017
SEC505-00.2, Virginia Real Property Electronic Recording Standard, 5/21/2021
OFFICE OF STATE INSPECTOR GENERAL
Copies of the following documents may be viewed or obtained on regular work days from 8:30 a.m. until 5 p.m. at the Office of the State Inspector General, James Monroe Building, 101 North 14th Street, 7th Floor, Richmond, VA 23219, telephone (804) 625-3255, or FAX (804) 786-2341. There are no costs associated with obtaining printed copies of the documents listed. These documents may be viewed using the links provided.
Questions regarding obtaining copies, interpretation, or implementation of these documents may be directed to Kate Hourin, Communications Director, telephone (804) 625-3276, or email kate.hourin@osig.virginia.gov.
Guidance Documents:
AuditGD2014, Oversight of State and Specific Nonstate Agencies' Internal Audit Programs, 3/16/2015
HotlineGD2021, State Fraud, Waste, and Abuse Hotline Policies and Procedures Manual, 7/1/2021
OSIGInvAuthGD2019, Investigative Authority of the Office of the State Inspector General, 9/19/2019
WhistleBlowerGD2021, The Fraud and Abuse Whistle Blower Protection Act Policies and Procedures Manual, 7/1/2021
JAMES MADISON UNIVERSITY
Copies of the following documents are available by contacting the Office of University Counsel at James Madison University during regular business hours. University Counsel can be reached at MSC 7811, 830 Madison Drive, Harrisonburg, VA 22807, telephone (540) 568-5242. All of the documents are also available at www.jmu.edu and may be viewed using the links provided.
Guidance Document:
7316, James Madison University Guidance Documents 2022, 12/16/2022
JAMESTOWN-YORKTOWN FOUNDATION
The Jamestown-Yorktown Foundation Bylaws may be viewed on regular workdays between the hours of 9 a.m. and 5 p.m. at the Jamestown-Yorktown Foundation, 2110 Jamestown Road, Williamsburg, Virginia. Copies may be obtained free of charge by contacting the executive office at the same address, telephone (757) 253-4840, or email lisa.lucas@jyf.virginia.gov. Questions regarding interpretation or implementation of the document may be directed to Lisa Lucas, Executive Office Manager, Jamestown-Yorktown Foundation, P.O. Box 1607, Williamsburg, VA 23187, telephone (757) 253-4463, or email lisa.lucas@jyf.virginia.gov.
Guidance Documents:
Jamestown-Yorktown Foundation Bylaws: available upon request.
General Information
Hours and Directions
Events
DEPARTMENT OF JUVENILE JUSTICE
Please address any questions concerning the guidance document list to Ken Davis at email kenneth.davis@djj.virginia.gov.
Certification
Copies of the following documents may be viewed during regular work days from 8:30 a.m. until 5 p.m. in the Policy Division of the Department of Juvenile Justice, 600 East Main Street, Richmond, VA 23219. Copies may be obtained free of charge by contacting Kenneth E. Bailey, Certification Unit, Department of Juvenile Justice, P.O. Box 1110, Richmond, VA 23218-1110, telephone (804) 516-9491 or FAX (804) 371-6490 or email kenneth.e.bailey@djj.virginia.gov.
Questions regarding interpretation or implementation of these documents may be directed to Kenneth E. Bailey, Certification Unit, Department of Juvenile Justice, P.O. Box 1110, Richmond, VA 23218-1110, telephone (804) 516-9491 or FAX (804) 371-6490 or email kenneth.e.bailey@djj.virginia.gov.
Guidance Documents:
3371, Compliance Manual Regulation for Nonresidential Services, 7/1/2011
3373, Virginia Juvenile Community Crime Control Act (VJCCCA) Manual, 7/1/2014
3652, Guidelines for Transporting Juveniles in Detention, 9/8/2004
3710, Compliance Manual Regulation Governing Juvenile Group Homes and Halfway House, 1/1/2014
3720, Compliance Manual Regulation Governing Juvenile Correctional Centers, 1/1/2014
3730, Compliance Manual Regulation Governing Juvenile Secure Detention Centers, 1/1/2014
4225, Guidelines for Determining the Length of Stay of Juveniles Indeterminately Committed to the Department of Juvenile Justice, 10/15/2015
4226, Guidelines for Approval and Reimbursement for Local Facility Construction, 3/20/2001
7017, Guidance Document Interpreting 6VAC35-170, Review and Approval of Data Requests and Research Proposals, 6/24/2021
7190, Guidance Document Supplementing 6VAC35-210, 3/18/2022
HRRC, Confidentiality Agreement Form, 4/15/2021
HRRC, Research Agreement, 4/15/2021
HRRC, Research Proposal Summary Form, 4/15/2021
Design and Construction of Juvenile Facilities
Copies of the following documents may be viewed during regular work hours from 8:30 a.m. until 5 p.m. in the Capital Outlay Office of the Department of Juvenile Justice, 600 East Main Street, Richmond, VA 23219. Copies may be obtained free of charge by contacting Andrea McMahon, Department of Juvenile Justice, P.O. Box 1110, Richmond, VA 23218-1110, telephone (804) 588-3905, or email andrea.mcmahon@djj.virginia.gov.
Questions regarding interpretation or implementation of this document may be directed to Andrea McMahon, Department of Juvenile Justice, P.O. Box 1110, Richmond, VA 23218-1110, telephone (804) 588-3905, or email andrea.mcmahon@djj.virginia.gov.
Guidance Documents:
Virginia Department of Juvenile Justice Guidelines for Minimum Standards in Design and Construction of Juvenile Facilities, revised January 10, 2001, § 16.1-309.5
(NOTE: This document is also included in the Step-by-Step Procedures for Approval and Reimbursement for Local Facility Construction, Enlargement and Renovation, which may be obtained from Andrea McMahon, Department of Juvenile Justice, P.O. Box 1110, Richmond, VA 23218-1110, telephone (804) 588-3905, or email andrea.mcmahon@djj.virginia.gov).
Training Standards
Copies of the following documents may be viewed during regular work hours from 8:30 a.m. until 5 p.m. at the Department of Juvenile Justice, 600 East Main Street, Richmond, VA 23219. Copies may be obtained free of charge through email (if available) or paper copy by contacting Guillermo Novo, 7093 Broad Neck Road, Hanover, VA 23069, telephone (804) 537-6660, or email jessica.schneider@djj.virginia.gov.
Guidance Documents:
Guidance Document Interpreting 6VAC35-170, Review and Approval of Data Requests and Research Proposals, created 2021
Confidentiality Agreement Form, revised 2021
Research Agreement, revised 2021
Research Proposal Summary Form, revised 2021
DEPARTMENT OF LABOR AND INDUSTRY
Copies of these guidance documents may be viewed during regular workdays from 8:30 a.m. until 4:30 p.m. at the Virginia Department of Labor and Industry, Main Street Center, 600 East Main Street, Suite 207, Richmond, VA 23219, or at any of the department's regional offices.
For questions regarding guidance documents used by the Virginia Department of Labor and Industry, contact the following:
Boiler and Pressure Vessel Safety - Timothy Bagrowski, telephone (804) 786-2389, or email timothy.bagrowski@doli.virginia.gov.
Cooperative Programs - Jennifer Rose, telephone (804) 786-7776, or email jennifer.rose@doli.virginia.gov.
Labor and Employment Law - Division of Labor and Employment Law, telephone (804) 786-0574, or email laborlaw@doli.virginia.gov.
Occupational Health - Ron Graham, telephone (804) 786-0574, or email ron.graham@doli.virginia.gov.
Occupational Safety - Marta Fernandes, telephone (804) 786-2316, or email marta.fernandes@doli.virginia.gov.
Registered Apprenticeship - Kathleen Eddington, telephone (804) 786-2382, or email kathleen.eddington@doli.virginia.gov.
Virginia Occupational Safety and Health (VOSH) Program - for copies of documents, Cristin Bernhardt, telephone (804) 786-2392, or email cristin.bernhardt@doli.virginia.gov.
Voluntary Protection Program - Milford Stern, telephone (540) 562-3580, or email milford.stern@doli.virginia.gov.
Guidance Documents:
Apprenticeship Council
APP - 01, Bylaws of the Virginia Apprenticeship Council, 3/18/2021
APP - 02, State Apprenticeship Standards for Cosmetology, Barbering, and Nail Technology Consisting of Minimum Standards for Apprenticeship, 6/12/2018
APP - 03, Virginia Surveyor Apprenticeship Standards, 7/2/2019
APP - 05, Standards of Apprenticeship for Opticians, 4/15/2019
APP - 08, Cooperative Working Agreement between the State of Virginia Apprenticeship Council and the Bureau of Apprenticeship and Training, U.S. Department of Labor, 7/23/2002
APP - 09, Apprenticeship Directive 81-4, Granting Credit for Previous Experience, 5/21/1981
APP - 10, Apprenticeship Directive 86-4, Part-Time Cosmetology Student/Apprentices, 9/15/1986
APP - 11, Apprenticeship Directive 90-3, Participation by Minors Between the Ages of 16 and 18 in Certain Hazardous Occupations, 4/27/1990
APP - 12, Apprenticeship Directive 01-1, Signature on Standards (VAC and Industry Specific), 8/15/2001
APP - 13, Apprenticeship Directive 03-3, Exemption from Full-Time Employment, 12/13/2007
APP - 14, Apprenticeship Directive 03-04, Temporary Staffing Agencies, 3/21/2002
APP - 15, Apprenticeship Directive 03-05, Guidelines Governing Out-of-State Businesses, 3/21/2002
APP - 16, Apprenticeship Directive 03-07, Registration for Barber, Cosmetology, Nail Technician, 9/7/1998
APP - 17, Apprenticeship Directive 03-09, Progressive Wage Policy, 3/20/2003
APP - 18, Commonwealth of Virginia Registered Apprenticeship Field Operation Manual, 9/30/2013
APP - 19, Minimum Standards for Apprenticeship, 7/1/2018
APP-20, Orientation for Registered Apprenticeship (RA) Workforce Partners, 10/18/2018
APP-21, Youth Registered Apprenticeship Overview, 2/21/2019
APP-22, Virginia Esthetics and Master Esthetics Apprenticeship Standards, 6/12/2018
Department of Labor and Industry
LEL - 00, Field Operations Manual Disclaimer, 3/30/2010
LEL - 01, Division of Labor and Employment Law Field Operations Manual - Chapter 1 Minimum Wage Act, 8/8/2019
LEL - 02, Division of Labor and Employment Law Field Operations Manual - Chapter 2 Use of Polygraphs in Certain Employment Situations, 10/30/2007
LEL - 03, Division of Labor and Employment Law Field Operations Manual - Chapter 3 Equal Pay, 1/20/2000
LEL - 04, Division of Labor and Employment Law Field Operations Manual - Chapter 4 Prevention of Employment, 1/30/2000
LEL - 05, Division of Labor and Employment Law Field Operations Manual - Chapter 5 Payment of Medical Exams as a Condition of Employment, 1/30/2000
LEL - 06, Division of Labor and Employment Law Field Operations Manual - Chapter 6 Right to Work, 3/1/2010
LEL - 07, Division of Labor and Employment Law Field Operations Manual - Chapter 7 Garnishment, 7/30/2009
LEL - 09, Division of Labor and Employment Law Field Operations Manual - Chapter 9 Child Labor, 8/9/2017
LEL - 10, Division of Labor and Employment Law Field Operations Manual - Chapter 10 Payment of Wage, 5/12/2022
LEL - 11, Individual Liability for Wage Claims, 4/6/2015
LEL - 12, Administrative Subpoenas Issued in Accordance with Virginia Code, 4/30/2015
LEL - 13, Requesting Employment Records in Wage Claim Investigations, 5/2/2016
LEL -14, Virginia Department of Labor and Industry Division of Labor and Employment Law Field Operations Manual Chapter 11 Anti-Retaliation, 7/1/2021
Safety and Health Codes Board
01-001D, Program Directive Development, Classification and Numbering System for VOSH, 10/13/2022
01-004SR, Responsibilities of the Central and Regional Office Directors and Managers, 5/1/2000
01-008, Statewide Settlement Agreements, 3/1/1996
01-009A, Citation Policy for Paperwork and Written Program Requirement Violations, 10/15/2007
01-010, Local Emphasis Programs: Development and Approval of Special Targeting Activities, 2/15/2014
01-015A, State Plan Policies and Procedures Manual (Through CH-5), 3/1/1996
01-017, Expedited Informal Settlement Agreement (EISA) Program, 3/1/2005
01-019, State Emphasis Programs: Development, Approval, Adoption, and Evaluation, 6/15/2018
01-020, Occupational Safety and Health Administration (OSHA) Support of National Institute for Occupational Safety and Health (NIOSH) Fatality Assessment and Control Evaluation (FACE) Program, 3/1/2005
02-003W, Virginia Occupational Safety and Health (VOSH) Procedures to Comply with OSHA Enforcement Exemptions and Limitations under the Federal Appropriations Act, OSHA Instruction Compliance Directives (CPL) 02-00-051 (formerly CPL 2-0.51J); Appendix, 9/15/2022
02-004A, Collection of OSHA-300 Log Data, 2/15/2004
02-006B, Abatement Verification Regulation, § 307 of the VOSH Administrative Regulations Manual (ARM) - Enforcement Policies and Procedures, 1/1/2010
02-009B, Prison Inmate Form Letter, 1/15/2014
02-010, Information to be Included in Closing Conferences, 8/15/1993
02-011, Temporary Help Supply Services Used by Employers, 10/1/1993
02-013, Compliance Policy for Emergency Action Plans and Fire Prevention Plans, 4/1/2003
02-016, Safety and Health Information Bulletins, 2/15/2004
02-020, VOSH Response to Significant Events of Potentially Catastrophic Consequence, 1/15/1994
02-021, Interpretative Rule Addressing OSHA's Policy on Employee Rescue Efforts, 29 CFR 1903.14, 8/15/1995
02-022A, 29 CFR 1913.10, Rules of Agency Practice and Procedure Concerning OSHA Access to Employee Medical Records, 11/1/2009
02-023, Citation and Information Management Information Systems (IMIS) Guidance for the Administrative Regulations Manual (ARM), 8/15/2009
02-024A, Severe Violator Enforcement Program (SVEP), 9/1/2013
02-026, Misclassification of Employees in VOSH Cases, 7/1/2017
02-028A, State and Local Government Penalties, 9/19/2019
02-032, Guidelines for Implementing the Field Sanitation Standard, § 1928.110, 4/15/1993
02-050A, General Schedule Inspection Errors: Guidance for Inspection of Establishments, 12/15/2013
02-053C, Procedures for Photographs, Audio and Video Recordings Taken During VOSH Inspections or Investigations, 8/15/2011
02-054A, Process Safety Management of Highly Hazardous Chemicals, 1910.119 – Inspection Procedures and Interpretive Guidance, 8/1/1999
02-060B, Inspection Procedures for the Hazard Communication Standard, 1910.1200, 1915.99, 1917.28, 1918.90, 1926.59 and 1928.21, 2/1/2016
02-061, Citation Policy Regarding 29 CFR 1926.20, 29 CFR 1926.21, and Related General Safety and Health Provisions, 4/4/1988
02-062A, Application of the Permit-Required Confined Spaces (PRCS) Standards, § 1910.146, 4/1/2003
02-064A, Procedure for Handling Issuance of Citations to VDOT, 12/15/2007
02-065C, Virginia Construction and Telecommunications Industries Confined Space Standard Procedures and Interpretations Manual, CNSP 146 and 1910.268 (t), 6/1/2018
02-067D, Overhead High Voltage Line Safety Inspection Procedures and Interpretations, 5/1/2018
02-071, Inspection Guidelines for Post-Emergency Response Operations under 29 CFR 1910.120, 9/15/1991
02-072B, Index of General Industry Standards Applicable to the Construction Industry, 5/15/1994
02-073B, Inspection Procedures for 29 CFR 1910.120 and 1926.65(q): Emergency Response to Hazardous Substance Releases, 10/1/2007
02-101, OSHA and U.S. Coast Guard Authority Over Vessels, 11/15/1998
02-105A, Inspection Scheduling for Construction, 1/15/2014
02-106, Nursing and Residential Care Facilities, Inspection Procedures, 6/1/2013
02-110, VOSH Enforcement Policy for New Reporting Requirements under Virginia Code § 40.1-51.1 D and 16VAC25-85-1904, 7/1/2017
02-206A, Inspection of Grain Handling Facilities, § 1910.272, 11/15/1998
02-208A, Acceptance of U.S. Department of Transportation (DOT) Exemption DOT-E 8845 of the Select Fire Oil-Well Perforating System Detonator Interruption Device (DID), 9/1/1994
02-209, Fixed Ladders Used on Outdoor Advertising Structures and Billboards in the Outdoor Advertising Industry, 4/15/1993
02-210, Excavation and Trench Procedures and Interpretations Manual, 3/5/1990
02-211B, The Control of Hazardous Energy – Enforcement Policy and Inspection Procedures, 5/1/2008
02-213, Inspection Procedures and Guidelines for Lift-Slab Construction Operations, 9/1/1991
02-214, Home-Based Worksites, 10/1/2000
02-215, Enforcement Authority at the Department of Energy's Government Owned, Contractor Operated (GOCO) Sites, 5/1/1992
02-216, Electrical Safety-Related Work Practices--Inspection Procedures and Interpretive Guidelines, 7/15/1992
02-217, Guarding of Three-Roller Printing Ink Mills, 9/1/1994
02-218, Awareness Barriers Installed on Metal Cutting Shears, 9/1/1994
02-223, Abrasive Operations Using Cutoff Wheels and Masonry Saws, §§ 1910.215, 1926.303, and 1926.702(i), 8/15/1995
02-224B, Inspection Policy and Procedures for OSHA's Steel Erection Standards for Construction; Clarification of OSHA's Enforcement Policies Relating to Floors/Nets and Shear Connectors; Cancellation of CPL 02-01-046, 12/1/2010
02-225D, Focused Inspections in Construction - Renewal, 7/1/2013
02-226A, Enforcement of Electric Power Generation, Transmission, and Distribution Standard, § 1910.269, 2/15/2004
02-228, Guidelines for Point of Operation Guarding of Power Press Brakes, 9/15/1998
02-230, Inspection Procedures for Enforcing Subpart L, Scaffolds Used in Construction - 29 CFR 1926.450-454, 3/15/1999
02-231B, Inspection Procedures for Accessing Communication Towers by Hoist, 9/30/2014
02-232A, Compliance Assistance for the Powered Industrial Truck Operator Training Standards, 2/1/2002
02-234A, 29 CFR Part 1910, Subpart T – Commercial Diving Operations, 9/1/2011
02-235, Slide-locks – Enforcement Policy, Inspection Procedures and Performance Guidance Criteria, 12/15/2007
02-240, Reverse Signal Operation Safety Requirements for Motor Vehicles, Machinery and Equipment in General Industry and the Construction Industry, 16VAC25-97, Inspection Procedures and Interpretations, 9/15/2009
02-243A, Part 1910, Subpart I, Enforcement Guidance for Personal Protective Equipment (PPE) in General Industry, 1/15/2012
02-244, Tree Trimming Operations, 16VAC25-73, Inspection Procedures and Interpretations (corrected), 5/9/2011
02-245, Compliance Policy for Manufacture, Storage, Sale, Handling, Use, and Display of Pyrotechnics, 1/15/2012
02-247, Compliance Directive for the Cranes and Derricks in Construction Standard, 1926.1400 through 1926.1442, 2/1/2016
02-390B, Compliance Guidance for Residential Construction, 6/15/2011
02-395, Logging Operations, Inspection Procedures and Interpretive Guidance Including Twelve Previously Stayed Provisions, 11/15/1998
02-399, Chocking of Tractor Trailer under the Powered Industrial Truck Standard, 8/15/2000
02-400C, Enforcement Procedures for the Occupational Exposure to Bloodborne Pathogens, 2/1/2014
02-403A, Compliance Dates for the Lead Standard with Clarification of the Implementation Schedule, 1910.1025, 1/15/1992
02-406, Air Contaminants Standard, 1910.1000 - Inspection Procedures and Enforcement Guidance Resulting from Court Decision Vacating 1989 Permissible Exposure Limits (PELs), 9/15/1993
02-407, Lead Exposure in Construction: Interim Final Rule; -- Inspection and Compliance Procedures, 5/1/1994
02-410, Brass and Bronze Ingot Manufacturing Industry Compliance Requirements and Dates Under the Lead Standard, § 1910.1025, 5/15/1998
02-411A, Inspection Procedures for the Respiratory Protection Standard, 1910.134, 9/30/2014
02-412, Inspection Procedures for the Respirable Crystalline Silica Standards, 4/15/2021
02-413, Guidelines for Noise Enforcement; Appendix A, 11/15/2009
02-415, Inspection Procedures for Occupational Exposure to Methylene Chloride Final Rule, §§ 1910.1052, 1915.1052, and 1926.1152, 2/1/2002
02-419, Audiometric Testing Using Insert Phones, 5/12/1989
02-421, Technical Assistance and Guidelines for Superfund and Other Hazardous Waste Site Activities, 8/20/1986
02-422A, Inspection Procedures for Occupational Exposure to Asbestos Final Rule, §§ 1910.1001, 1926.1101, and 1915.1001, 8/15/1996
02-423, Occupational Exposure to Hazardous Chemicals in Laboratories, 6/15/1991
02-426A, Enforcement Procedures for Occupational Exposure to Formaldehyde, 5/1/1992
02-432, Inspection Procedures for Occupational Exposure to 1,3-Butadiene (BD), § 1910.1051, 11/15/1998
02-433A, Enforcement Procedures and Scheduling for Occupational Exposure to Tuberculosis, 8/15/2015
02-436, Enforcement of the Occupational Noise Exposure Standards, §§ 1910.95, 1926.52, and 1926.101, 2/1/2002
02-437, Technical Enforcement and Assistance Guidelines for Hazardous Waste Site and Resource Conservation and Recovery Act (RCRA) Corrective Action Clean-up Operations, 9/15/2006
02-439, Section 1910.1018, Inspection and Compliance Procedures for the Permanent Occupational Exposure Standard for Inorganic Arsenic Compounds, 9/15/2006
02-440, Inspection Procedures for the Chromium (VI) Standards, 5/1/2008
02-442, Inspection Procedures for Occupational Exposure to Beryllium in General Industry, Construction, and Public Sector Maritime, 9/15/2018
02-445, Inspection Procedures for the COVID-19 Emergency Temporary Standard, 9/16/2021
02-800B, Longshoring and Marine Terminals "Tool Shed" Directive, 1/1/2013
02-801D, Shipyard Employment "Tool Bag" Directive, 1/9/2020
02-802A, Maritime Cargo Gear Standards and Part 1919 Certification, 2/15/2014
02-803B, 29 CFR Part 1915, Subpart B, Confined and Enclosed Spaces and Other Dangerous Atmospheres in Shipyard Employment, 1/9/2020
02-804A, Subpart I, Personal Protective Equipment (PPE) for Shipyard Employment (Public Sector)--Inspection Procedures and Interpretive Guidelines, 1/9/2020
03-001C, Consultation Policies and Procedures Manual, 6/10/2021
03-007, Consultation Policies and Procedures, Chapter 7: Relationship to Enforcement, Hazard Correction, and Verification, 5/15/2007
03-100, Consultation for Wood Treatment Operations Utilizing Inorganic Arsenic Compounds, 12/12/1986
03-101, Guidelines on the Stability of Well Servicing Derricks, 9/15/1991
03-102, Changes in Reporting Hazard Correction Verification, 2/15/2004
04-001E, VOSH Whistleblower Investigation Manual, 7/1/2016
05-001, A Professional Development Training Program for VOSH Compliance and Consultation Personnel, 7/1/2000
06-002, Designated First Aid Providers - Applicability of Bloodborne Pathogens Standard in General Industry, 8/15/2000
06-003, Definition of "Employee" for Purposes of VOSH Enforcement Program, 5/13/1986
06-005, Radford Arsenal and Radford Army Ammunition Plant: VOSH Cession of Enforcement Jurisdiction to Federal OSHA, 7/21/1986
06-008, Procedures for Requesting Interpretation of the Conflict of Interests Act, 4/4/1988
06-011A, Letter of Interpretation Concerning Volunteer Firefighters and 16VAC25-60-10 of the ARM, 5/15/2008
06-013, Standard Interpretation of 1926.50(c); First Aid Training on Construction Sites, 5/18/1988
06-016A, Standard Interpretation: Applicability of Permit-Required Confined Space Standard for General Industry, § 1910.146, to Insurance Companies Employing Boiler and Pressure Vessel Safety Inspectors, 9/1/1994
06-104, Standard Interpretation of 1926.451(d)(7), Securing Scaffolding to a Building or Structure, 8/15/2005
06-150, Standard Interpretation of 1910.151(b), Medical and First Aid, 8/15/2005
06-201, Use of 1910.132(a) and 1926.95(a) to Require Use of Seat Belts in General Industry and Construction Vehicles Potentially Subject to Tip over Due to Operational or Workplace Hazards, 3/1/2005
06-222, Interpretations of Electrical Standard for Construction Industry, §§ 1926.432(a) and 1926.417(b), 8/15/2005
07-006C, Public Participation Guidelines for the Safety and Health Codes Board, 7/1/2017
07-007, Amendment to Bylaws of the Safety and Health Codes Board, 7/1/2007
08-001, Exposure Control Plan for VOSH Personnel with Occupational Exposure to Bloodborne Pathogens, 3/15/2014
08-005A, Compliance Safety and Health Officer (CSHO) Inspector Medical Examination Program, 9/1/2012
09-001, VOSH Field Operations Manual (FOM), 8/18/2022
09-002, State Program Requirements for Statistical Information on the Incidence of Occupational Injuries and Illnesses by Industry; on the Injured or Ill Worker; and on the Circumstances of the Injuries or Illnesses, 10/15/1992
09-004, Respiratory Protection Manual, 8/1/2012
09-010, Partnership Programs, 7/15/1997
09-050, VOSH Voluntary Protection Program (VPP) Challenge Policies and Procedures Manual, 6/15/2018
09-052E, OSHA Technical Manual (OTM), 2/1/2018
09-060, Virginia Building Excellence in Safety, Health and Training (BEST) Policies and Procedures Manual, 12/1/2016
09-065, Virginia Building Safety and Health Excellence in Construction through Mentorship and Training (BUILT) Policies and Procedures Manual, 6/25/2020
09-070, VOSH - Virginia Department of Corrections Challenge Pilot Policies and Procedures Manual, 7/15/2018
09-104A, Recordkeeping Policies and Procedures Manual (RKM), 4/15/2014
09-425, OSHA Occupational Chemical Database (formerly Chemical Information Manual), 9/1/2012
10-001, Information Dissemination System for Ergonomic Inspections and Consultative Visits Resulting in Significant Benefits, 10/19/1990
11-201, Permanent Variance From § 1910.178(n)(7)(iii); Virginia Precast Corporation, 4/20/1990
12-003H, Administrative Regulations Manual (ARM) for the Virginia Occupational Safety and Health Program, 1/15/2019
12-005, VOSH Voluntary Protection Program, 6/15/2018
12-008, Access to Employee Exposure and Medical Records, § 1910.1020, 11/1/2009
12-013, Exit Routes, Emergency Action Plans, and Fire Prevention Plans, §§ 1910.33 through 1910.39, Subpart E; Final Rule and Changes to Related Standards, 4/1/2003
12-015N, Standards Improvement Project - Phase III (SIP - III) Parts 1910, 1915, 1917, 1918, 1919, and 1926, 1/9/2020
12-101, Amendments to the Applicability of Standards in 29 CFR Part 1910, § 1928.21, 4/1/1995
12-102E, Respiratory Protection Standard, § 1910.134, and Other Related Standards in Parts 1910 and 1926, 12/15/2012
12-105C, Lead Standard, General Industry, § 1910.1025; Amendments, 2/15/1996
12-108B, Commercial Diving Operations: Subpart T of Part 1910, 3/1/2005
12-114B, Mechanical Power-Transmission Apparatus, §§ 1910.219 and 1926.307; Mechanical Power Presses, § 1910.217; Telecommunications, § 1910.268; and Hydrogen, § 1910.103, 7/15/2014
12-115, Amendment to Virginia Commercial Diving Standard, 1910.430, 3/9/1987
12-118H, Occupational Exposure to Asbestos, General Industry, § 1910.1001, Shipyard Employment, § 1915.1001, and Construction, § 1926.1101; Revised Final Rule, 12/15/1998
12-119B, Confined Spaces in Construction, Part 1926, Subpart AA, §§ 1926.1200 through 1926.1213; and Other Related Provisions, § 1926.953, Enclosed Spaces; and § 1926.968, Definitions, 2/1/2016
12-120, Virginia Confined Space Standard for the Telecommunications Industry, § 1910.268(t), 10/7/1987
12-122, Lead Exposure in Construction, § 1926.62, 8/1/1993
12-123C, Hazard Communication Standard, 1910.1200; and Other Related Standards in Parts 1910, 1915, and 1926; Corrections and Technical Amendment, 6/1/2013
12-124B, Amendment to Permit-Required Confined Spaces Standard for General Industry, § 1910.146, 8/1/1999
12-125, Retention of Department of Transportation (DOT) Markings, Placards, and Labels: §§ 1910.1201, 1915.100, 1917.29, 1918.100, and 1926.61, 4/1/1995
12-126, Employer Payment for Personal Protective Equipment (PPE); Final Rule, 4/1/2008
12-127, Employer Duty to Provide Personal Protective Equipment (PPE) and Train Each Employee; Clarification of Final Rule; Parts 1910, 1915, 1917, 1918, and 1926; and Correction, 5/15/2009
12-151A, Incorporation into Part 1926 those Part 1910 General Industry Safety and Health Standards Determined to be Applicable to Construction Work, 5/15/1997
12-152F, Occupational Injury and Illness Recording and Reporting Requirements, § 1904.0 through 1904.46; and Amendments, 9/1/2018
12-201, Fall Protection in General Industry: 1910.23(c)(1), (c)(3), 1910.132(a), 12/24/1985
12-202, Explosive Actuated Fastening Tools, 1/21/1986
12-205, Safety Standards for Signs, Signals, and Barricades, Subpart G, §§ 1926.200 through 1926.203, 4/1/2003
12-211, Amendment to the Flammable Liquid Standard for General Industry, § 1910.106, 1/15/2019
12-220A, Exemption for Religious Reasons for Wearing Hard Hats, 9/1/1994
12-226D, Grain Handling Facilities Standard, § 1910.272; Technical Amendment, 8/15/1996
12-227C, Personal Protective Equipment, Parts 1910, 1915, 1917, and 1926, 4/1/2018
12-228, Amendment Concerning Presence Sensing Device Initiation of Mechanical Power Presses, 1910.211 and 1910.217, 8/18/1988
12-230, Standard Concerning Safety Testing or Certification of Certain Workplace Equipment and Materials, 8/18/1988
12-231, Amendment Concerning Servicing of Single Piece and Multi-Piece Rim Wheels, 1/30/1989
12-234C, Underground Construction Standard, § 1926.800, 2/1/2016
12-238B, Excavations Standard, §§ 1926.650- 1926.652, 2/1/2016
12-239C, Virginia Unique Construction Industry for Sanitation; in General, 16VAC25-160-10, and Field Sanitation Standard, 16VAC25-180-10, 8/1/2012
12-240, Reverse Signal Operation Safety Requirements for Motor Vehicles, Machinery and Equipment in General Industry and the Construction Industry, 16VAC25-97, 8/15/2009
12-242B, Gases, Vapors, Fumes, Dusts, and Mists, 1926.55, 2/1/2018
12-243A, Welding, Cutting and Brazing Standard, §§ 1910.252 - 1910.257, 4/1/1995
12-244, Amendment Concerning Revision of Construction Industry Test and Inspection Records, 5/15/1991
12-245B, Safety Standards for Scaffolds Used in the Construction Industry, §§ 1926.450 through 1926.454; Repeal of § 1926.556, Aerial Lifts; Corrections to §§ 1926.451 and 1926.453; and Administrative Stay of § 1926.451(b), 2/1/2013
12-246A, Overhead High Voltage Line Safety Act (Va. Code §§ 59.1-406 through 59.1-414), 2/15/2004
12-247, Safety Standards for General Industry and Construction; Final Rule; and Technical Amendments, 3/1/1994
12-248E, Electric Power Generation, Transmission and Distribution and Amendments, Parts 1910 and 1926; Amendment to Electrical Protective Equipment Standard, § 1910.137; Correcting Amendments, 2/1/2018
12-249, Process Safety Management of Highly Hazardous Chemicals, § 1910.119, Amendment to Explosives and Blasting Agents, § 1910.109; and Corrections, 8/3/2017
12-250C, Logging Operations, General Industry, 1910.266; Corrections, 1/15/2015
12-251C, Safety Standards for Steel Erection, §§ 1926.750 through 1926.759, 1926.760(d) and (e); and 1926.761; Revised Final Rule, 12/1/2010
12-252, 16VAC25-75, Virginia Unique General Industry Standard for Telecommunications, General, Approach Distances, 10/15/2007
12-253, Virginia Unique Safety Standards for Fall Protection in Steel Erection, Construction Industry, 16VAC25-145, in lieu of 29 CFR 1926.760(a), 1926.760(b), and 1926.760(c), 12/1/2010
12-254E, Cranes and Derricks in Construction, §§ 1926.1400 through 1926.1442, 1/9/2020
12-255, Tree Trimming Operations, 4/26/2011
12-256, Rigging Equipment for Material Handling Construction Standard, § 1926.251; Correction and Technical Amendment, 2/1/2013
12-257A, Vehicle-Mounted Elevating and Rotating Work Platforms, § 1910.67, 2/1/2018
12-258, Pulp, Paper, and Paperboard Mills, 4/1/2018
12-259, Textiles, § 1910.262; Amendment, 6/1/2018
12-260, Walking-Working Surfaces and Personal Protective Equipment (Fall Protection Systems), Final Rule; and Other Related Provisions, 8/15/2017
12-265, Sawmills § 1910.265; Amendments, 4/1/2018
12-333D, Powered Industrial Trucks (PITs), Parts 1910, 1915, 1917.1, 1918.1, and 1926; Correction, 3/15/2018
12-334A, Electrical Standard, Subpart S of Part 1910, §§ 1910.302 through 1910.308, 5/15/2009
12-335A, Revising Standards Referenced in 16VAC25-90-1910.102, Acetylene Standard for General Industry, § 1910.102, 8/1/2012
12-337, Overhead and Gantry Cranes, 3/15/2018
12-401, Hazardous Waste Operations and Emergency Response §§ 1910.120 and 1926.65, 4/1/1995
12-402B, Occupational Exposure to Methylene Chloride ("MC"), General Industry, § 1910.1052; Shipyard Employment, § 1915.1052; and Construction, § 1926.1152; Revised Final Rule, 12/15/1998
12-403, Occupational Exposure to 1,3--Butadiene, General Industry, § 1910.1051; Final Rule, 6/6/1997
12-407, Ethylene Oxide Standard (Construction Industry), § 1926.1147; and Correction, 2/15/1994
12-410A, Occupational Exposure to Cotton Dust, § 1910.1043(n)(4), 1/15/2019
12-411A, Occupational Exposure to Bloodborne Pathogens, § 1910.1030, 12/15/2012
12-415B, Occupational Exposure to Hexavalent Chromium; Revising Notification Requirements in the Exposure Determination Provisions of Hexavalent Chromium Standards, paragraph (d)(4)(i) of § 1910.1026 - General Industry, § 1915.1026 - Shipyards, § 1926 - Construction, 12/1/2010
12-419H, Amendments to the Air Contaminants Standards, 2/15/2018
12-420, Special Provisions for Air Contaminants, § 1910.19; Amendment, 6/15/1997
12-421, Dipping and Coating Operations, General Industry, Revised Final Rule, §§ 1910.122 through 1910.126, 8/1/1999
12-422A, Methylenedianiline in Construction, § 1926.60; Correction, 9/1/2018
12-423, Occupational Exposure to Hazardous Chemicals in Laboratories, § 1910.1450: (Non-Mandatory) Appendix A—National Research Council Recommendations concerning Chemical Hygiene in Laboratories; Technical Amendment, 6/1/2013
12-425A, Occupational Exposure to Respirable Crystalline Silica; and Correcting Amendment, 4/1/2018
12-427B, Occupational Exposure to Beryllium, General Industry, § 1910.1024, 1/15/2019
12-429, Air Contaminants in Public Sector Shipyard Employment, 2/1/2018
12-430, Amendment to Vinyl Chloride for General Industry, § 1910.1017; CFR Correction, 9/1/2018
12-432, Occupational Exposure to Beryllium, Construction Industry, § 1926.1124, 9/15/2018
12-801A, Confined and Enclosed Spaces and Other Dangerous Atmospheres in Shipyard Employment, 1915.11 through 1915.16; and Corrections, 7/1/1995
12-802, Competent Person, Shipyard Employment, § 1915.7, 4/1/1995
12-803, Personal Protective Equipment (PPE) for Shipyard Employment, Part 1915; Amendment, 8/15/1996
12-804C, Longshoring and Marine Terminals, Parts 1910, 1917 and 1918, 7/15/2014
12-805, Occupational Safety and Health Standards for Shipyard Employment; Technical Amendments, 4/1/2003
12-806A, Fire Protection in Shipyard Employment, §§ 1915.501-1915.509, Public Sector Only, 3/1/2007
12-807, General Working Conditions in Shipyard Employment; Final Rule and Corrections, 12/1/2011
12-810, Occupational Exposure to Beryllium, Public-Sector Shipyard Employment Industry, § 1915.1024, 9/15/2018
13-001, Department of Labor and Industry (DOLI) Interagency Agreements for VOSH, 5/15/2008
13-002A, Areas of Direct Federal Enforcement by OSHA in Virginia, 1/1/2018
13-006A, Memorandum of Understanding between the Department of Transportation (VDOT) and the Department of Labor and Industry (DOLI), 5/10/2021
13-010A, Memorandum of Understanding between the Department of Labor and Industry (DOLI) and the Department of Professional and Occupational Regulation (DPOR), 7/1/2017
13-011, Memorandum of Understanding between the Department of Environmental Quality and the Department of Labor and Industry, 9/15/2008
13-016, Memorandum of Understanding between the Department of Labor and Industry (DOLI) and the Federal Occupational Safety and Health Administration (OSHA), 9/15/2008
13-018A, Alliance between Virginia Department of Labor and Industry (DOLI) and the Virginia State Association of Occupational Health Nurses (VSAOHN), 11/1/2012
13-020, Memorandum of Understanding Between the Department of Mines, Minerals and Energy and the Virginia Department of Labor and Industry, 11/9/2017
13-057A, Memorandum of Understanding Between Department of Health and Department of Labor (4/26/86), 4/1/2003
13-060, Building Excellence in Safety, Health and Training Program (Virginia BEST), 10/1/2016
13-065, Virginia Building Safety and Health Excellence in Construction Through Mentorship and Training, 6/11/2020
13-070, Challenge: A Strategic Partnership Program of the Virginia Occupational Safety and Health Program and the Virginia Department of Corrections, 7/15/2018
14-005C, First Report of Injuries and Illnesses (FRI) Local Emphasis Program (LEP), 12/18/2014
14-201, Local Emphasis Program: "Fall Hazards", 4/1/2003
14-203, Special (National) Emphasis Program: Trenching and Excavation, 4/1/2003
14-204A, Local Emphasis Program: Scaffolding, 9/1/2018
14-205, Public Sector Local Emphasis Program; Public Work Shops, 4/1/2003
14-215, Logging and Sawmill Industries - Local Emphasis Program (LEP), 7/1/2011
14-216A, National Emphasis Program B Primary Metal Industries, 3/15/2015
14-219D, Local Emphasis Program: Reverse Signal Operation of Vehicles, Machinery and Equipment and Heavy Equipment (Generally), 9/1/2018
14-221E, Local Emphasis Program: Overhead High Voltage Line Safety for both General Industry and Construction, 5/1/2018
14-233B, National Emphasis Program on Amputations, 2/11/2016
14-234, Local Emphasis Program - Tree Trimming Operations, 4/26/2011
14-236A, National Emphasis Program – Combustible Dust (Reissued), 4/1/2008
14-405, Local Emphasis Program (LEP) -- Asbestos, 8/1/2012
14-410, National Emphasis Program on Crystalline Silica, 4/15/2021
14-411A, Process Safety Management (PSM) Covered Chemical Facilities National Emphasis Program, 5/1/2018
14-415, National Emphasis Program – Occupational Exposure to Isocyanates, 12/15/2013
14-430C, Local Emphasis Program - Wastewater and Water Treatment Facilities, 11/1/2013
14-437B, National Emphasis Program: Lead, 12/15/2014
14-440, National Emphasis Program – Facilities that Manufacture Food Flavorings Containing Diacetyl, 3/15/2010
14-441, National Emphasis Program – Hexavalent Chromium, 5/15/2010
14-442, VOSH Program Directive on Outdoor and Indoor Heat Related Hazards, 9/29/2022
BPV - 1, Boiler and Pressure Vessel Safety Compliance Operations Manual, 10/1/1999
BPV - 2, Boiler and Pressure Vessel Safety Compliance Operations Manual Exhibit A, 3/27/1974
BPV - 3, Application for Reciprocal Certificate of Competency and Identification Work Card, 11/10/2011
BPV - 4, Boiler and Pressure Vessel Safety Compliance Operations Manual Exhibit C, 4/1/2003
COVID MITIGATION, Guidance for Employers to Mitigate the Risk of COVID-19 to Workers, 4/28/2022
VOSH 1981-82 SFY, 1981-82 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1981 - June 30, 1982, 12/10/2009
VOSH CCG, VOSH Closing Conference Guide, 8/5/2019
VOSH ERG, Employer Responsibilities and Courses of Action Following a VOSH Inspection, 9/1/2018
VOSH FO 1979-80 SFY, 1979-80 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1979 - June 30, 1980, 12/10/2009
VOSH FO 1980-81 SFY, 1980-81 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1980 - June 30, 1981, 12/10/2009
VOSH FO 1982-83 SFY, 1982-83 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1982 - June 30, 1983, 12/10/2009
VOSH FO 1983-84 SFY, 1983-84 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1983 - June 30, 1984, 12/10/2009
VOSH FO 1984-85 SFY, 1984-85 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1984 - June 30, 1985, 12/10/2009
VOSH FO 1985-86 SFY, 1985-86 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1985 - June 30, 1986, 12/10/2009
VOSH FO 1985-86 SFY, 1985-86 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1985 - June 30, 1986, 12/10/2009
VOSH FO 1986-87 SFY, 1986-87 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1986 - June 30, 1987, 12/10/2009
VOSH FO 1987-88 SFY, 1987-88 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1987 - June 30, 1988, 12/10/2009
VOSH FO 1988-89 SFY, 1988-89 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1988 - June 30, 1989, 12/10/2009
VOSH FO 1989-90 SFY, 1989-90 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1989 - June 30, 1990, 12/10/2009
VOSH FO 1990-91 SFY, 1990-91 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1990 - June 30, 1991, 12/10/2009
VOSH FO 1991-92 SFY, 1991-92 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1991 - June 30, 1992, 12/10/2009
VOSH FO 1992-93 SFY, 1992-93 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1992 - June 30, 1993, 12/10/2009
VOSH FO 1993-94 SFY, 1993-94 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1993 - June 30, 1994, 12/10/2009
VOSH FO 1994-95 SFY, 1994-95 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1994 - June 30, 1995, 12/10/2009
VOSH FO 1995-96SFY, 1995-96 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1995 - June 30, 1996, 12/10/2009
VOSH FO 1996-97SFY, 1996-97 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1996 - June 30, 1997, 12/10/2009
VOSH FO 1997-98SFY, 1997-98 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1997 - June 30, 1998, 12/10/2009
VOSH FO 1998-99SFY, 1998-99 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1998 - June 30, 1999, 12/10/2009
VOSH FO 1999-2000SFY, 1999-2000 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 1999 - June 30, 2000, 12/10/2009
VOSH FO 2000-01, 2000-01 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 2000 - June 30, 2001, 12/10/2009
VOSH FO 2001-02SFY, 2001-02 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 2001 - June 30, 2002, 12/10/2009
VOSH FO 2002-03 SFY, 2002-03 SFY Final Orders of the Virginia General District Courts and Circuit Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, July 1, 2002 - June 30, 2003, 12/11/2009
VOSH FO 2005, 2005 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 12/10/2009
VOSH FO 2006, 2006 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 12/11/2009
VOSH FO 2007, 2007 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 12/4/2009
VOSH FO 2008A, 2008 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 1/3/2018
VOSH FO 2009, 2009 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 1/3/2018
VOSH FO 2010, 2010 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 1/3/2018
VOSH FO 2011, 2011 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 1/3/2018
VOSH FO 2012, 2012 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 1/3/2018
VOSH FO 2013, 2013 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 1/23/2018
VOSH FO 2014, 2014 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 1/23/2018
VOSH FO 2015, 2015 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 1/23/2018
VOSH FO 2016, 2016 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 1/23/2018
VOSH FO 2017, 2017 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 1/3/2023
VOSH FO 2018, 2018 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 1/3/2023
VOSH FO 2019, 2019 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 1/3/2023
VOSH FO 2020, 2020 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 1/3/2023
VOSH FO 2021, 2021 Final Orders of the Virginia Courts in Contested Cases Arising Under the Virginia Occupational Safety and Health Act, 1/3/2023
VOSH Health 1, Virginia Occupational Safety and Health Program Interpretations of Health Standards, 10/17/2003
VOSH Health 2, 2007 Health Interpretations, 12/20/2007
VOSH Health 3, VOSH Health Interpretations 2019, 9/27/2019
VOSH INT 2016, 2016 VOSH Interpretations, 6/30/2017
VOSH INT 2017, 2017 VOSH Interpretations, 6/30/2017
VOSH Poster English, Job Safety and Health Protection Poster, 8/1/2019
VOSH Poster Spanish, Job Safety and Health Protection Poster-Spanish, 12/20/2019
VOSH Safety 1, Va. Occupational Safety and Health Program Interpretations of Safety Standards, 10/17/2003
VOSH Safety 2, 2007 Safety Interpretations, 12/20/2007
VOSH VPP - 1, Virginia Voluntary Protection Program (VPP) Policy and Procedures Manual, 4/1/2005
VOSH VPP- 2, Temporary Policy Revisions to VOSH's Voluntary Protection Programs (VPP) During the COVID-19 Pandemic, 10/7/2020
BOARD OF LOCAL AND REGIONAL JAILS
Copies of guidance documents may be viewed at Virginia Department of Corrections Headquarters during normal business hours (8 am to 5 pm, Monday through Friday). The office is located at 6900 Atmore Drive, Richmond, VA 23225.
Copies of guidance documents may be obtained, at a cost of $0.10 per page, by contacting Colleen Maxwell, Department of Corrections, Regulatory Coordinator at the address provided, telephone (804) 887-8445, or email colleen.maxwell@vadoc.virginia.gov. Interpretive or implementation questions may be obtained from the same contact.
Guidance documents may also be viewed and printed, at no cost, at the Virginia Regulatory Town Hall at https://www.townhall.gov.
Guidance Documents:
BOC Policy 10-1, Board of Local and Regional Jails Policy Process, 6/1/2013
BOC Policy 10-2, Board of Local and Regional Jails Regulations, 6/1/2013
BOC Policy 20-13, Offender Co-Payment Program for Health Care Services, 1/1/2012
BOC Policy 20-14, Offender Health Records, 1/1/2012
BOC Policy 30-1, Local Correctional Facility Standards, 6/1/2013
BOC Policy 30-2, Furlough, Work, Educational and Rehabilitative Releases from Local Correctional Facilities, 6/1/2013
BOC Policy 30-3, Review of Death of Inmates in Local Correctional Facilities, 10/1/2017
BOC Policy 30-6, Cost of Maintenance of Jails, 6/1/2013
Compliance Jail 2015, Compliance Documentation for Jails effective 1/1/15 audits, 11/10/2014
Compliance LU 2013, Compliance documentation for Lockups effective 7/1/13, 12/13/2012
MARINE RESOURCES COMMISSION
Documents are available on the Virginia Regulatory Town Hall at https://www.townhall.virginia.gov. Attached is the guidance document list from the Marine Resources Commission. Please address any questions concerning the attached list to Jennifer Farmer, jennifer.farmer@mrc.virginia.gov.
Questions regarding interpretation or implementation of habitat documents may be directed to Randy Owen, Chief, Habitat Division, Marine Resources Commission, Fort Monroe, VA 23651, telephone (757) 247-2251, or FAX (757) 247-8062.
Questions regarding interpretation or implementation of law-enforcement documents may be directed to Colonel Matthew Rogers, Chief, Law Enforcement Division, Marine Resources Commission, Fort Monroe, VA 23651, telephone (757) 247-2278, or FAX (757) 247-2020.
Guidance Documents:
4582, Rent and Royalty Guidelines, 12/1/2005
4583, Resolution by the VMRC Citizen Board Interpreting Code § 28.2-1203 a 5 (iv) and Delegating Authority to make the Determination Called for by Code § 28.2-1203 a 5 (iv), 12/6/2011
4584, Coastal Primary Sand Dune/Beaches Guidelines, 10/1/1990
4585, Guidelines for Establishment, Use, and Operation of Tidal Wetland Mitigation Banks, 12/6/2011
4586, Subaqueous Guidelines, 10/1/2005
4587, Wetlands Guidelines, 5/1/2021
4588, Guidelines on Repeat Offenders - Appendix A, 8/22/2017
6942, Guidance for Civil Charge Assessments, 3/27/2012
6943, Submerged Aquatic Vegetation (SAV) Guidance, 7/22/2017
7101, Oyster Planting Ground Lease Renewal Guidance Document, 4/1/2021
Revocation Orders, Guidelines on the Scope of License and Privilege Revocation Orders Issued Under Virginia Code § 28.2-232, 7/27/2016
DEPARTMENT OF MEDICAL ASSISTANCE SERVICES
To obtain copies of the 2022 agency guidance document list, contact Meredith Lee, Policy, Regulations, and Manuals Supervisor, Division of Policy, Regulation, and Member Engagement, Department of Medical Assistance Services, 600 East Broad Street, Richmond, VA 23219, email meredith.lee@dmas.virginia.gov, telephone (804) 371-0552.
Agency guidance documents are available on the Virginia Regulatory Town Hall at no charge at https://www.townhall.virginia.gov. The documents are also available electronically, for no cost on the DMAS website. Go to the following website https://vamedicaid.dmas.virginia.gov/ and click on "Providers". Then select "Memos/Bulletins Library", under the Provider Menu on the left. The Memos and Bulletins are listed by year, on the right, or use the "Search Terms" bar to find specific Memos or Bulletins. Also from website https://vamedicaid.dmas.virginia.gov/ click on "Providers". Then select "Manual Library", under the Provider Menu on the left. The Provider Manuals are listed in alphabetical order.
Guidance Documents:
5754, Medicaid Memos 2015, 6/22/2015
5755, Medicaid Memos 2014, 6/22/2015
5756, Medicaid Memos 2013, 6/22/2015
5757, Medicaid Memos 2012, 6/22/2015
5758, Medicaid Memos 2011, 6/22/2015
5759, Medicaid Memos 2010, 6/22/2015
5760, Medicaid Memos 2009, 6/22/2015
5761, Medicaid Memos 2008, 6/22/2015
5762, Medicaid Memos 2007, 6/22/2015
5763, Medicaid Memos 2006, 6/22/2015
5764, Medicaid Memos 1999-2005, 6/22/2015
5765, Alzheimer's Assisted Living Waiver Manual, 6/22/2015
5766, Baby Care Manual, 6/22/2015
5767, Children's Mental Health Program Manual, 6/22/2015
5768, Community Mental Health-Rehab Services Manual, 6/22/2015
5769, Dental Manual, 6/22/2015
5770, Durable Medical Equipment and Supplies Manual, 6/22/2015
5771, Elderly or Disabled with Consumer Directed Services, 6/22/2015
5772, Early Intervention Services Manual, 6/22/2015
5773, Early Periodic Screening Diagnosis and Treatment (EPSDT) Manual, 6/22/2015
5774, GAP Manual, 6/22/2015
5775, Home Health Manual, 6/22/2015
5776, Hospice Manual, 6/22/2015
5777, Hospital Manual, 6/22/2015
5778, Individual and Family Developmental Disabilities Waiver Services Manual, 6/22/2015
5779, Independent Laboratory Manual, 6/22/2015
5780, Local Education Agency Manual, 6/22/2015
5781, Mental Health Clinic Manual, 6/22/2015
5782, Mental Retardation/ Intellectual Disability Community Services, 6/22/2015
5783, Nursing Facilities Manual, 6/22/2015
5784, Prosthetic Devices Manual, 6/22/2015
5785, Pre-Admission Screening Manual, 6/22/2015
5787, Pharmacy Manual, 6/22/2015
5788, Physician/Practitioner Manual, 6/22/2015
5789, Plan First Manual, 6/22/2015
5790, Podiatry Manual, 6/22/2015
5791, Psychiatric Services Manual, 6/22/2015
5792, Rehabilitation Manual, 6/22/2015
5793, Renal Dialysis Clinic Manual, 6/22/2015
5794, Technology Assisted Waiver and Private Duty Nursing Services Manual, 6/22/2015
5795, Transportation Manual, 6/22/2015
5796, Vision Services Manual, 6/22/2015
6067, Medicaid Memos 2016, 12/1/2016
6274, Medicaid Memos 2017, 12/4/2017
6468, Medicaid Memos 2018, 12/21/2018
6725, DMAS Recognition of Certified Substance Abuse Counselor Supervisees, 8/1/2019
6726, Authorization of Personal Assistance Services in the Developmental Disability Waiver, 9/4/2019
6729, VA Smiles for Children - ORM Updates Effective January 1, 2020, 1/1/2020
6861, Virginia Informed Choice Form, 8/20/2020
6862, Community Housing Guide: Housing Road Map, 8/20/2020
6863, Community Housing Guide: Tenant Screening Form, 8/20/2020
6865, Changes to the Service Delivery Hour Requirements for Addiction and Recovery Treatment Services (ARTS) Intensive Outpatient Services (IOPs): Effective March 5, 2020, 7/23/2020
6866, Availability of Physician Training for Medicaid Long Term Services and Supports Screening, 5/14/2020
6867, Substance Use-Disorder Prevention That Promotes Opioid Recovery and Treatment for Patients and Communities (SUPPORT) Act Established Medicare Part B Benefit for Opioid Use Disorder Treatment Services by Opioid Treatment Programs Effective January 1, 2020-REVISED, 4/30/2020
6868, SUPPORT Act Established Medicare Part B Benefit for Opioid Use Disorder Treatment Services by Opioid Treatment Programs, Effective January 1, 2020, 3/5/2020
6869, Revisions to Commonwealth Coordinated Care (CCC) Plus Service Authorization Requirements, 1/23/2020
6870, Draft Memo: Transitioning from the Commonwealth Coordinated Care Plus (CCC Plus) Waiver to a Developmental Disabilities Waiver, 12/12/2019
6871, 2019 Update Regarding DMAS Coverage of Telemedicine and Telehealth, 10/3/2019
6872, DMAS Recognition of Certified Substance Abuse Counselor Supervisees, 9/18/2019
6873, Authorization of Personal Assistance Services in the Developmental Disability Waiver, 9/18/2019
6877, Retroactive Billing for Addiction and Recovery Treatment Services (ARTS) Effective July 1, 2020, 9/3/2020
6901, Patient Driven Payment Model (PDPM) Data Collection Effective 10/17/2020, 11/12/2020
6953, Information Regarding Contract Requirements for Medicaid Managed Care Organizations, 1/21/2021
6954, Information Regarding DMAS Client Appeals (State Fair Hearing), 1/21/2021
6987, Allowance of Preferred Office-Based Opioid Treatment (OBOT) Services Delivery via Mobile Units, 4/29/2021
6988, Information Regarding Department of Medical Assistance Services (DMAS) Client Appeals (State Fair Hearing), 4/29/2021
6989, ARTS Guidance for Hospitals, 2/18/2021
7003, Draft: Dental Coverage for Medicaid Enrolled Adults (21 years of age and older) Effective July 1, 2021, 6/10/2021
7010, Draft Memo: Durable Medical Equipment and Supplies Rate Floor, 6/24/2021
7011, Employment and Community Transportation (ECT), 4/29/2021
7024, Practice Guidelines for Behavior Support Plans, 6/24/2021
7025, Draft: Funding for Psychiatric Residential Treatment Facilities (PRTF) Placements, 7/8/2021
7026, DMAS-600 Form, 7/8/2021
7027, Transfer of CSA Jurisdiction for Medicaid, 7/8/2021
7059, Allowance of Licensed School Psychologists as Outpatient Psychiatric Services Providers, 8/19/2021
7079, Draft: Addition of Buprenorphine/Naloxone Tab SL to the Virginia Common Core Formulary/Preferred Drug List, 9/16/2021
7117, Draft: One-time COVID-19 Support Payment for Attendant/Aides, 12/9/2021
7118, Coverage of Additional COVID Vaccine Dose for Certain Immunocompromised Individuals, 10/14/2021
7124, Medicaid Memos/Bulletins and Provider Manuals 2021, 12/23/2021
7162, Developmental Disability (DD) Waivers - Grid of Compatible and Incompatible Services, 2/3/2022
7163, DD Waiver - Customized Rate - Provider Guidelines, 1/6/2022
7165, Medicaid Memos/Bulletins and Provider Manuals 2021, 3/2/2022
7212, Draft: Virginia Medicaid Preferred Drug List / Common Core Formulary Changes, 90 Day Supply List Changes, and Drug Utilization Review Board Approved Drug Service Authorizations, 6/23/2022
7272, The HCBS Modifications Process, 5/12/2022
7294, Draft: Increased Reimbursement of Medications for the Treatment of Opioid Use Disorder, 12/8/2022
7378, Medicaid Memos/Bulletins and Provider Manuals 2022, 12/27/2022
DEPARTMENT OF MILITARY AFFAIRS
Copies of the following documents may be viewed during regular work days from 8 a.m. until 4:30 p.m. through the Virginia Department of Military Affairs, Office of the Chief Operations Officer, MTC Fort Pickett, Building 316, Blackstone, VA 23824. Copies may be obtained free of charge by contacting Walt Mercer at the same address, telephone (804) 236-7890, or email walter.l.mercer.nfg@army.mil, or Russell Woodlief at russell.w.woodlief.civ@army.mil or telephone (804) 236-7898.
Questions regarding interpretation or implementation of these documents may be directed to Walt Mercer at the address provided.
Guidance Documents:
7250, Command Policy 22-023 Virginia National Guard State Tuition Assistance Program (VANGSTAP), 9/15/2022
7251, Virginia Army National Guard Readiness Center Control Board, 7/1/2014
7252, Virginia National Guard Regulation 56-3 (Special Virginia National Guard License Plates), 12/1/2003
7253, Virginia National Guard Regulation 56-5 (National Guard License Plates for retired NG members), 5/1/2000
MOTOR VEHICLE DEALER BOARD
Copies of the following documents may be viewed on regular work days between the hours of 8:30 a.m. and 4:30 p.m. in the office of the Motor Vehicle Dealer Board, 2201 West Broad Street, Suite 104, Richmond, VA 23220. Copies may be obtained free of charge by contacting Alice Weedon at the same address, telephone (804) 367-1100 ext. 3001, FAX (804) 367-1053, or email alice.weedon@mvdb.virginia.gov. The documents are also available using the links provided on the document list and on the Virginia Regulatory Town Hall at http://townhall.virginia.gov.
Questions regarding interpretation or implementation of these documents may be directed to William Childress, Executive Director, Motor Vehicle Dealer Board, 2201 West Broad Street, Suite 104, telephone (804) 367-1100; ext. 3002, FAX (804) 367-1053, or email william.childress@mvdb.virginia.gov. Alternate contact, Ann Majors, Motor Vehicle Dealer Board, telephone (804) 367-1100; ext. 3016, or email ann.majors@mvdb.virginia.gov.
Guidance Documents:
7205, Dealer Tag Liability Insurance Requirement, 7/9/2020
AD010-99, Process for Determining Sanctions, 12/29/2016
AD020-95, Public Comment Policy, 12/27/2016
AD030-16, Meeting Documentation Policy, 9/15/2002
AD050-10, Meeting Dates and Times Policy, 12/28/2016
AD060_17, Motor Vehicle Dealer Board Meeting Cancellation/Inclement Weather Policy, 2/15/2017
AD100-16, Internet Privacy Policy, 12/28/2016
AD111-16, Freedom of Information Act Compliance, 12/27/2016
AD130-96, Adjudicated Cases Policy, 12/27/2016
AV010-16, Advertising Policy: Deviations from Standard Practices, 12/22/2016
AV020-09, Advertising Display or Show versus Display For Sale, 12/27/2016
AV030-15, Rebate Advertising Guidelines, 12/27/2016
AV040-17, Advertising - Vehicle Location, 1/8/2018
AV050-17, Charges for Freight, Shipping, Delivery, or Destination, 1/8/2018
AV060-17, Transfer Fees, 1/8/2018
AV070-17, Advertising - Removal of Vehicles from Website, 1/8/2018
LI010-98, Guidelines for Review of Applicants Who Have a Criminal History, 12/27/2016
LI020-18, Salespersons Must Be Employees, 8/21/2018
LI030-16, Salesperson and Dealer-Operator Test, 12/27/2016
PR010-16, Variance for Hours of Operation, 12/22/2016
PR021-16, Guidelines for Maintaining Records and Storing Records Off-Site, 12/22/2016
PR030-16, Temporary Supplemental License for Off-Site Sales, 12/28/2016
PR035-00, Bonding Requirements, 12/27/2016
PR040-05, Resolution on Educational and Warning Letters, 12/27/2016
PR045-12, TrueCar, Dealix and Insurance, 12/27/2016
PR050-97, Wholesale Sales Agreement Policy, 12/26/2016
PR060-16, Motor Vehicle Dealer Board Guidance Memorandum for Virginia Dealers Having Internet Connection and Email Address, 12/27/2016
PR070-18, Maintaining Business Hours, 3/1/2018
PRO80-20, Dealer Tag Liability Insurance Requirement, 5/8/2020
DEPARTMENT OF MOTOR VEHICLES
Copies of the following documents may be viewed during regular business hours, Monday through Friday, 8:30 a.m. until 5 p.m. at the Department of Motor Vehicles (DMV), 2300 West Broad Street, Legislative Services, Room 724, Richmond, VA 23220. Many of these documents are available on the DMV website at https://www.dmv.virginia.gov/forms/. Copies totaling under 10 pages may be obtained for no charge. Copies totaling 10 pages or more may be obtained at a cost of $0.10 a page. Requests for copies of these documents may be made by contacting Adrienne Tetreault at the same address, telephone (804) 367-6926, FAX (804) 367-4336 or email adrienne.tetreault@dmv.virginia.gov.
Guidance Documents:
6582, DMV Seizure or Blackout Policy, 8/10/2015
6583, DMV Substance Abuse Policy, 7/28/2015
6584, DMV Cognitive Impairment Policy, 7/30/2016
6585, DMV Policy for Drivers with Uncontrolled Diabetes, 9/19/2018
6586, DMV Pain Management Policy, 7/28/2015
6587, DMV Visual Field Policy, 8/2/2016
6588 , DMV Policy for Drivers with Heart-Assist Devices, 7/30/2016
6589, DMV Policy for Drivers with Respiratory Conditions Requiring Supplemental Oxygen or Sleep Disorders, 7/30/2018
6590 , DMV Transient Ischemic Attack or Cerebral Vascular Accident Policy, 7/28/2015
6591, DMV Vaso-Vagal Syncope Policy, 7/28/2015
6592, DMV Policy for Drivers with Psychiatric Disorders, 7/28/2015
6624, Personalized License Plate Guidelines and Restrictions, 12/31/2018
6633, Sample Virginia Addendum, 5/6/2019
6636, Virginia Medical Waiver Guidance, 10/23/2018
6734, Driver's Manual Course Curriculum, 10/1/2015
6735, Driver Training School Manual, 7/26/2010
6788, DMV Policy for Drivers Experiencing a Crash Due to a Pedal Application Error, 2/6/2020
6789 , DMV Policy for Adaptive Equipment and Certified Driving Rehabilitation Specialist (CDRS) Referrals, 2/6/2020
6829, DMV Social Media Rules of Engagement, 4/16/2020
6967, Virginia DMV Title VI Program Compliance Plan, 3/4/2021
6969, Disability Accommodations Process and Guidelines, 3/4/2021
6998 , Manufacturer and Distributor Licensing Letter, 5/13/2021
7142, RoadTest Tablet letter, 12/23/2021
7247 , Class A Driver Training School Background Check Policy, 9/15/2022
7248 , Class B Driver Training School Background Check Policy, 9/15/2022
DI 15 , Driver Improvement Clinic License Application, 8/10/2012
DMV 115 , Moving Violations and Point Assessments, the Virginia Driver Improvement Program, 7/1/2020
DMV 115S , Infracciones de la Circulación y Cálculo de Puntos, Programa de mejoramiento para conductores de Virginia, 8/19/2020
DMV 141 , Obtaining a Virginia Driver's License or Identification (ID) Card, 12/3/2018
DMV 141S , Obtención de una licencia de conducción de Virginia o una tarjeta de identificación (ID), 12/31/2018
DMV 143, Reestablishing your Virginia Residency or Qualifying for a Virginia Address Requirement Exception, 12/28/2010
DMV 172 , Virginia's Secure Children's Identification Cards, 9/5/2018
DMV 172, SP, Las Tarjetas de Identificación para los niños de Virginia de alta seguridad, 9/5/2018
DMV 177, Acceptable Documents for an Individual Titling a Vehicle in Virginia, 11/9/2018
DMV 177S , Documentos aceptables Para obtener el título de un vehículo en Virginia, 11/9/2018
DMV 206, Military Guide, 7/1/2019
DMV 226 , Virginia Motorcycle Rider Training Program, Virginia Rider Training Program Policy and Procedures, 1/24/2014
DMV 230 , Reason For Driver Improvement Courses, 12/31/2018
DMV 248, Virginia Motor Carrier Manual, 10/15/2020
DMV 252A, Veterans Indicator, 7/1/2018
DMV 255, Virginia Troops to Trucks, 7/1/2019
DMV 269, Vital Records at DMV, 9/21/2015
DMV 270, Red Flags of Medically At-Risk Drivers, 7/29/2014
DMV 299, REAL ID - You have a REAL Choice, 12/23/2021
DMV 300, REAL ID - A REAL Choice for Virginians, 12/23/2021
DMV 303, Get on Board with REAL ID, 12/23/2021
DMV 309 , Obtaining a Virginia Driver Privilege Card, 12/24/2020
DMV 309S , Obtención de una Tarjeta de Privilegio de Conductor en Virginia, 12/24/2020
DMV 72 , Automobile Liability Insurance Reporting Business Guide, 1/1/2018
DTS 30 , Commercial Driver Training School Curriculum Requirements, 7/1/2019
DTS 30A , Class A Third Party Tester Driving School Curriculum Requirements, 11/28/2019
DTS 31, Class A Driver Training School Contract Requirements, 11/28/2019
DTS 32E, Online Driver's Manual Course Requirements, 8/8/2019
HP 405, Virginia Escort Vehicle Driver's Manual, 1/1/2014
HS 3, Home-Schooled In-Car Driver Education Information Sheet, 7/1/2018
HS 4 , Home-Schooled Reexamination Requirements Information Sheet, 4/25/2014
MED 4, Customer Vision Report, 2/10/2018
MED 80, Medical Fitness for Safe Driving, 7/1/2017
MED 80A, Medical Fitness Frequently Asked Questions, 11/20/2018
OA 448 , Sample Tariff for Common Carriers over Irregular Routes, 11/1/2003
OA 449 , Sample Tariff and Time Schedule for Common Carriers over Regular Routes, 11/1/2003
OA 450 , Sample Tariff for Household Goods Carriers, 2/16/2005
TPT499, Agreement and Designation for Use of RoadTest Tablets, 12/23/2021
TPT 555, Third-Party Tester Agreement, 2/17/2017
TPT 556 , Surety Bond Affidavit and Acknowledgment of Surety, 7/1/2015
TSS 96, Virginia Rider Training Program Training Site License Application, 2/18/2021
US 532C, DMV Information-Use Criteria, 3/25/2020
NORFOLK STATE UNIVERSITY
Copies of the following documents may be viewed during regular work days from 8 a.m. until 5 p.m. in the Harrison B. Wilson Archives, Norfolk State University, 700 Park Avenue, Norfolk, VA 23504. Copies may be obtained free of charge by contacting Tanya S. White, telephone (757) 823-8670, FAX (757) 823-2342, or email tswhite@nsu.edu. The documents are also available online at http://www.nsu.edu.
Academic Guidance Documents. Questions regarding the interpretation and enforcement of the Teaching Faculty Handbook and the Graduate and Undergraduate Catalogs should be directed to the Office of the Provost at (757) 823-8408 or email http://www.provost@nsu.edu.
Guidance Documents:
7276, Board of Visitors Bylaws, 12/2/2022
7277, University Policy Library, 12/2/2022
7278, Safety and Campus Security, 12/2/2022
7279, Teaching Faculty Handbook, 12/2/2022
7280, Administrative and Professional Faculty Handbook, 12/2/2022
7281, NSU Graduate Catalog, 12/2/2022
7282, NSU Undergraduate Catalog, 12/2/2022
OLD DOMINION UNIVERSITY
Copies of the following documents may be viewed on regular work days from 8 a.m. until 5 p.m. in the office of the University Policy Manager and Executive Secretary to the Board of Visitors, Koch Hall, Room 2010 E, Norfolk, VA 23529. Copies may be obtained, free of charge, by contacting Donna Meeks at the same address, telephone (757) 683-3072, or email dmeeks@odu.edu. The documents are also available using the links provided. Questions regarding interpretation or implementation of these guidance documents should also be directed to Donna Meeks.
Guidance Documents:
Board of Visitors Bylaws
Board of Visitors Policies
University Policies and Procedures
Teaching and Research Faculty Handbook
Adjunct Faculty Handbook
Administrative and Professional Faculty Guidebook
Classified Employee Handbook
Wage Employee Guidebook
Undergraduate Catalog
Graduate Catalog
Gun and Weapon Regulation
Parking Rules and Regulations
VIRGINIA BOARD FOR PEOPLE WITH DISABILITIES
The documents may be viewed on regular work days from 8:30 a.m. until 4 p.m. in the office of the Virginia Board for People with Disabilities (VBPD), Washington Building, 1100 Bank Street, 7th Floor, Richmond, VA 23219. Copies may be obtained, free of charge, by contacting Jason Withers, Grants, Contracts and Program Information Manager, by email at jason.withers@vbpd.virginia.gov or by telephone at (804) 786-9375, or for TTY/Voice at (804) 846-4464. Alternate formats are available upon request. The documents are available online at http://www.vaboard.org/grants.htm or via clicking on the links provided.
Questions regarding implementation of these documents may be directed to Jason Withers, Grants, Contracts, and Program Information Manager, by email at jason.withers@vbpd.virginia.gov or by telephone at (804) 786-9375, or for TTY/Voice at (804) 846-4464.
Guidance Documents:
Grants Manual, Revised October 2022
Letters of Interest (LOI) and Proposal Submission Tips, Revised June 2019
Event Support Procedures, Revised July 2019
Best Practices in Survey Design, Revised June 2022
Demographic Data Collection, Revised June 2022
Accessible Survey Design, Revised June 2022
VIRGINIA PORT AUTHORITY
Copies of the following documents may be obtained by contacting Brianna Barnes, Director, Compliance and Contracts, Virginia Port Authority, telephone (757) 683-2158, or email bbarnes@portofvirginia.com. A fee may apply. For all Freedom of Information Act (FOIA) requests, contact Joe Harris, Virginia Port Authority FOIA Officer, telephone (757) 683-2137, or email jharris@portofvirginia.com.
Questions regarding interpretation or implementation of these documents may be directed to Sarah McCoy, Counsel to the Virginia Port Authority, telephone (757) 683-2119, or email smccoy@portofvirginia.com.
Guidance Documents:
7149, Procurement and Capital Outlay Manual, Revised 9/2020, 9/1/2020
7150, Virginia Port Authority Travel Policy, Supplement Revised 1/1/2009, 1/1/2009
7151, State Travel Policy Revised 10/1/2014, 10/1/2014
7152, Virginia Port Authority Aid to Local Ports Policy, Revised 11/18/14, 11/18/2014
7153, Virginia Waterway Maintenance Fund, approved 7/30/2018, 7/30/2018
7154, Virginia Port Authority Real Estate Procedures Manual, 11/15/2016
7365, Policy on Use of Port Opportunity Fund, 9/12/2022
DEPARTMENT OF PROFESSIONAL AND OCCUPATIONAL REGULATION
Copies of the following documents may be viewed during regular workdays from 8:15 a.m. to 5 p.m. at the Customer Service Desk of the Department of Professional and Occupational Regulation, Perimeter Center, 9960 Mayland Drive, Richmond, VA 23233. Copies may be obtained by contacting Public Records at the same address, telephone (804) 367-8583, FAX (866) 254-0312 or email publicrecords@dpor.virginia.gov. Documents are available at no charge on the Virginia Regulatory Town Hall at http://townhall.virginia.gov. Questions regarding interpretation or implementation of these documents may be directed to Stephen Kirschner, Deputy Director of Licensing and Regulatory Programs, Department of Professional and Occupational Regulation, Perimeter Center, 9960 Mayland Drive, Suite 400, Richmond, VA 23233, telephone (804) 367-8500, or email steve.kirschner@dpor.virginia.gov.
Guidance Documents (applicable to all boards and department):
5534, Restricted Participation in Examination Development and Review, 6/3/2014
6036, Board for Professional and Occupational Regulation Guidelines for Evaluation of Petitions for Regulation, 9/22/2016
5816, 2021-22 New Board Member Manual, 7/1/2021
Policy 100-01, Establishing, Revising, and Repealing Department Policy, 5/22/2017
Policy 100-02, Americans with Disabilities Act Compliance, 5/22/2017
Policy 100-03, Employee Use of Social Media, 5/22/2017
Policy 100-04, Release of Information, 6/5/2017
Policy 100-05, License Suspensions, 5/22/2017
Policy 100-06, Subpoenas/Service of Process/Notices, 6/8/2017
Policy 100-09, Gifts and Honoraria, 6/5/2017
Policy 100-11, Internet Website, 6/8/2017
Policy 100-14, Public Service Hours, 9/24/2009
Policy 100-17, Posting Information in Public Access Areas, 6/8/2017
Policy 100-18, Alternative Dispute Resolution, 9/25/2009
Policy 100-19, Ethics, 11/1/2012
Policy 200-18, Equal Employment Opportunity, 3/17/2010
Policy 300-01, Regulant Name and Address Change, 6/13/2017
Policy 300-02, Application and Application Fee Expiration, 7/1/2018
Policy 300-03, Expedited Licensing of Military Spouses, 10/7/2016
Policy 500-01, Purchasing, 7/1/2018
Policy 500-02, Contract and Purchase Order Modifications, 7/1/2018
Policy 600-01, Examination Fees, 10/17/2018
Policy 600-02, Examination Site Conduct, 12/1/2019
Policy 600-03, Restricted Participation in Examination Development and Review, 6/3/2014
Policy 700-03, Accounts Receivable and Debt Collection, 7/1/2018
Policy 700-04, Revenue Refunds, 7/1/2018
Policy 800-01, Criminal History Information and Online Public Records Information, 6/13/2011
Policy 800-02, Complaints against Regulants, 3/5/2010
Board for Architects, Professional Engineers, Land Surveyors, Certified Interior Designers, and Landscape Architects
4426, Requirements for the Use of Topographic Surveys, Orthographic Maps or other Geospatial Data in Virginia, 9/15/2015
4919, Onsite Sewage Systems Designed by Professional Engineers and Onsite Soil Evaluators, 6/13/2016
4987, Comity Applicant Criteria of the APELSCIDLA Board's Current Regulations, 6/18/2012
6038, Land Surveyor/Land Surveyor B Scope of Practice, 9/24/2016
6903, Property Lines Along Public Roads without Recorded Fee Simple Right of Way, 12/1/2020
Virginia Board for Asbestos, Lead, and Home Inspectors
4498, Asbestos Regulation Interpretation, 8/23/2011
4499, Lead Regulation Interpretation, 8/23/2011
5499, Lead-Based Paint Activities Regulations Interpretations and Policies, 2/6/2014
5584, Review of ALHI Applications with Criminal Convictions, 8/16/2018
5707, Identity Requirements for Asbestos and Lead Licensing and Home Inspector Certification, 2/5/2015
5747, Requirements for Individuals who Analyze Phase Contrast Microscopy (PCM) Air Samples Onsite, 5/14/2015
5834, Lead Inspector Training Variance, 2/6/2014
5969, Employee Definition Clarification, 2/11/2016
6018, Clarification of Acceptable Degree Programs for Asbestos and Lead Licensing, 5/17/2016
6247, Home Inspector Applicant's Experience Verification of Inspections Completed, 8/17/2017
6248, New Residential Structure (NRS) Specialty for Inspections Conducted by a Home Inspector on Homes under Construction, 8/17/2017
6266, Home Inspector Regulations; Meaning of Describe, 11/9/2017
6374, Renewing Asbestos Workers License with Asbestos Supervisor Refresher Training, 5/17/2018
6630, Requirement to Take the Virginia Lead Law Examination, 4/4/2019
6663, Guidance Document regarding Inspections of Specific Components of a Residential Building, 7/11/2019
6709, Guidance Document Regarding CPE for Home Inspectors with the NRS Specialty, 10/17/2019
6833, Meaning of "Direct Supervision" in 18VAC15-40-32 of the Home Inspector Licensing Regulations, 4/16/2020
6834, Clarification Regarding Asbestos Abatement Projects that Require a Project Monitor, 4/16/2020
7090, Inspections without a Written Evaluation Conducted by a Home Inspector, 10/28/2021
7208, Verification of Course Completion Certificates Awarded to Training Program Managers and Principal Instructors, 7/7/2022
7209, Electronic Delivery of Asbestos and Lead Refresher Courses, 7/7/2022
Auctioneers Board
See guidance documents applicable to all boards and the department.
Board for Barbers and Cosmetology
5238, Assessment of a Student's Competence in Esthetics, 2/11/2013
5503, Guidance Document - Substantial Equivalence, 12/8/2022
5593, Endorsement Candidate from State Offering Only One Licensing Exam, 11/17/2014
5594, Cosmetology Examiners, 11/17/2014
6057, School Locations, 11/14/2016
6176, License Required for Certain Procedures, 5/7/2018
6215, Esthetics - Cleaning Multi-Use Items that Cannot Be Immersed, 5/8/2017
6373, Barber/Cosmetology Application Review Matrix, 6/9/2022
6638, Approved Health Education Certifying Agencies, 9/1/2022
6639, Cosmetology Instructors May Teach Nail or Wax Instructor Programs, 4/15/2019
6640, Master Barber Applicants who have Already Completed Training Equivalent to the Master Barber Curriculum, 4/15/2019
6664, Board for Barbers and Cosmetology Guidance Regarding Interpretation of 18VAC41-20-30 - License by Endorsement, 7/25/2019
6880, Definition of Clock Hours, 9/17/2020
7329, Frequency of Providing School Rosters, 12/8/2022
5318, Non-Traditional Classroom Instruction, 9/17/2020
Policy #800-03, Random Inspections of Board for Barbers and Cosmetology Licensees, 7/10/2009
Board for Branch Pilots
5008, Branch Pilot Renewal Requirements, 8/1/2012
Cemetery Board
3730, Sample General Price List, 10/23/2008
5752, Financial Report and Report Prepared by Independent Certified Public Accountant, 6/16/2015
7116, Cemetery Board Criminal History Review Matrix, 12/8/2021
Common Interest Community Board
4190, Evidence of Proper Fidelity Bond or Dishonesty Insurance and Sufficient Coverage Obtained by CIC Manager Applicant, 3/2/2010
4382, Definition of Employee in Section 54.1-2347(A), 12/2/2010
5048, Applicability of the Common Interest Community Ombudsman Regulations on Solely Commercial Condominiums, 12/10/2020
5049, CIC Manager Requirement to Obtain and Maintain a Separate Fidelity Bond or Insurance Policy to Comply with § 54.1-2346 D of the Code of Virginia and 18VAC48-50-30 E of the Board's Regulations, 12/10/2020
5308, Letters of Credit in Lieu of Bonds, 12/10/2020
5311, Maximum Fees for Disclosure Packets and Resale Certificates Preparation, 12/10/2020
5331, Common Interest Community (CIC) Waiver of Filing Fee for Final Adverse Decision, 12/10/2020
5603, Required Documentation to Accompany Disclosure of Personal Adverse Financial History, 12/3/2014
5897, Best Practices for Property Owners Association (POA) Declarations, 12/10/2015
6256, Summary of Board Interpretations, Policies, and Guidance Documents, 8/18/2022
6390, Determining Value of Blanket Surety Bonds Filed by Developers in Lieu of Escrow Deposits, 12/10/2020
6391, Distribution of Time-Share Public Offering Statements and Purchaser Opportunity to Review Public Offering Statement Prior to Execution of a Contract, 4/29/2021
6885, Guidelines for the Development of Reserve Studies for Capital Components, 9/5/2019
6886, Bulletin: Maximum Allowable Preparation Fees - Disclosure Packets for Professionally Managed Property Owners' Associations, 10/1/2019
6887, Bulletin: Maximum Allowable Preparation Fees - Disclosure Packets for Non-Professionally Managed Property Owners’ Associations, 7/1/2019
6888, Bulletin: Maximum Allowable Preparation Fees - Condominium Resale Certificates for Condominium Unit Owners’ Associations, 7/1/2019
6889, Form: Property Owners' Association Disclosure Packet Notice, 7/1/2020
6890, Form: Condominium Unit Owners' Association Resale Certificate Notice, 10/1/2019
6891, Form: Disclosure Form for Special Meeting to Extend Declarant Control Period, 10/1/2019
6911, Guidance Document: Procedure for Determination of Compliance with § 55.1-2220 and § 55.1-2234, 12/10/2020
7092, Common Interest Community Association Registration – Interpretive Guidance for 18VAC48-60-60, 11/25/2021
7192, Procedure for Consideration of Claims for Recovery from the Common Interest Community Management Recovery Fund, 4/28/2022
Board for Contractors
2959, Board for Contractors Policies and Interpretations, 12/24/2020
5271, Waiver Exemption of Entry Requirements for Residential Building Energy Analysts, 6/24/2013
5718, Contractors Criminal History Review Matrix, 7/31/2015
5719, Contractors Financial Review Matrix, 10/1/2013
5724, PSI Examination Equivalency, 4/15/2015
6241, Sewage Disposal System Qualified Individual Licensing Requirements, 8/8/2017
6790, Contractor License Requirement for Onsite Sewage System Maintenance, 12/26/2019
7260, Contractor License Specialty Requirement for Well Abandonments, 1/19/2023
Fair Housing Board
6045, Reasonable Accommodation Requests for Assistance Animals, 3/1/2017
6978, Housing Discrimination on the Basis of Source of Funds, 4/16/2021
Board for Hearing Aid Specialists and Opticians
5727, Interpretation of Board Approved Opticianry Programs, 4/15/2015
5728, Optician Test Date Requirements, 4/15/2015
6652, Opticians Approved Related Technical Instruction, 12/8/2022
Department of Professional and Occupational Regulation
5720, Polygraph Examiner Criminal History Review Matrix, 1/1/2015
Real Estate Appraiser Board
2022, Real Estate Appraisers Experience Hours, 11/18/2003
2920, Signing Any Appraisal Report, 2/21/2006
3931, Real Estate Appraiser - Submitting Assignments Electronically, 3/5/2009
5968, Customary and Reasonable Compensation for Fee Appraisers, 2/23/2016
6670, Real Estate Appraiser Board Proposed Guidance Document regarding Hybrid Appraisals, 6/27/2019
7122, Real Estate Appraiser Board Application Review Matrix, 6/4/2021
Real Estate Board
2021, Real Estate Advisory Council's Report Regarding Post-Licensure Education, 7/12/2012
3178, Proof of Financial Responsibility for Board-Approved Education Providers, 7/19/2007
3648, Real Estate Pre-License Instructor Guidance Document, 3/24/2008
3665, Continuing and Post License Education Course Reporting Requirements, 5/19/2008
3666, Instructor Qualifications, 5/19/2008
3964, Real Estate Distance Education Notarized Affidavit Requirement, 5/19/2009
4058, Broker Price Opinion Guidance Document, 12/4/2009
4160, Online Course Time Requirement, 12/17/2009
5039, Necessity for Brokerage Agreements, 9/6/2012
5529, Real Estate Continuing Education Elective Courses, 5/22/2014
6045, Reasonable Accommodation Requests for Assistance Animals, 3/1/2017
6978, Housing Discrimination on the Basis of Source of Funds, 4/16/2021
7123, Real Estate Board Application Review Matrix, 2/8/2021
Board for Professional Soil Scientists, Wetland Professionals, and Geologists
6029, Wetland Professionals' Scope of Practice, 9/1/2016
Board for Waste Management Facility Operators
5721, Waste Management Facility Operators Criminal History Review Matrix, 5/23/2013
Board for Waterworks and Wastewater Works Operators and Onsite Sewage System Professionals
4919, Onsite Sewage Systems Designed by Professional Engineers and Onsite Soil Evaluators, 6/13/2016
6171, Pumping of Alternative Onsite Sewage Systems, 4/20/2017
6204, Effective Date of Utility Management CPE for Class 1 and 2 Waterworks and Wastewater Works Operators, 4/20/2017
6205, Onsite Sewage System Installers Installation of Nondischarging Onsite Sewage Systems, 10/26/2017
6206, Onsite Sewage System Inspections and Evaluations for Property Transfers, 4/12/2011
6214, Onsite Sewage System Professionals Master and Journeyman License Requirements, 4/20/2017
6241, Sewage Disposal System Qualified Individual Licensing Requirements, 8/8/2017
6258, Acceptable Utility Management CPE Topics, 10/26/2017
6369, Qualifying for Operator and Installer Licensure Using Certain Degree Programs, 4/19/2018
6790, Contractor License Requirement for Onsite Sewage System Maintenance, 12/26/2019
7020, Guidance Regarding WWWOOSSP Licensees Earning CPE Credit for Attending WWWOOSSP Board Meetings, 6/24/2021
7178, License Requirements for Operators of Alternative Systems Exceeding 10,000 Gallons per Day, 12/23/2021
7210, License Requirements for Operators of Small Wastewater Treatment Facilities, 7/7/2022
VIRGINIA RACING COMMISSION
Copies of the following documents may be viewed during regular work days from 8:00 a.m. until 4:30 p.m. in the office of the Virginia Racing Commission, 5707 Huntsman Road, Suite 201-B, Richmond, VA 23250. Copies may also be obtained free of charge by contacting Kimberly Mackey at the same address, telephone (804) 966-7406, or kimberly.mackey@vrc.virginia.gov. Questions regarding interpretation of the document may be directed to David Lermond, Executive Secretary, Virginia Racing Commission, 5707 Huntsman Road, Suite 201-B, Richmond, VA 23250, telephone (804) 966-7404, or email david.lermond@vrc.virginia.gov.
Guidance Documents:
VRC-001, Association of Racing Commissioners International Uniform Classification Guidelines for Foreign Substances, 2/13/2018
VRC-002, Association of Racing Commissioners International Multiple Violations Penalty System, 12/9/2016
RADFORD UNIVERSITY
Copies of the following documents may be viewed on regular work days between the hours of 8 a.m. and 5 p.m. in the Office of the President, Third Floor, Martin Hall, Radford University, Radford, VA 24142. Copies may be obtained free of charge by contacting the Secretary to the Board of Visitors, P.O. Box 6890, Radford University, Radford, VA 24142, telephone (540) 831-5426, or email kcasteel@radford.edu.
Questions regarding interpretation or implementation of these documents may be directed to Karen Casteele, Secretary to the Board of Visitors, P.O. Box 6890, Radford, VA 24142, telephone (540) 831-5426, or email kcasteel@radford.edu.
Copies of the following documents may also be viewed at www.radford.edu and by clicking the links provided.
Guidance Document:
7363, Radford University Guidance Documents, 12/20/2022
DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION
Copies of the following documents may be viewed during regular work days from 8:30 a.m. to 5 p.m. at the Department of Rail and Public Transportation, 600 East Main Street, Suite 2102, Richmond, VA 23219.
Copies may be obtained by contacting Andrew Wright at the same address, telephone (804) 241-0301, or email andrew.wright@drpt.virginia.gov.
Documents are available at no charge on the Virginia Regulatory Town Hall at www.townhall.virginia.gov.
Guidance Documents:
7041, Transit Ridership Incentive Program Guidelines, 8/7/2021
7065, Freight Rail Enhancement To Increase Goods and Highway Throughput Guidelines and Procedures, 11/11/2021
7087, Rail Preservation Program Guidance and Procedures, 12/1/2021
7088, Rail Industrial Access Program Guidelines and Procedures, 12/1/2021
7089, Transit and Commuter Assistance Grant Application Manual, 12/1/2021
7112, DRPT Transit Development Plan Guidelines, 9/29/2022
7113, DRPT Strategic Plan Guidelines, 9/29/2022
7114, DRPT Multimodal System Design Guidelines, 12/8/2021
7120, Grant Application Guidance and Grant Management Procedures for Federal Transit Administration Section 5310: Enhanced Mobility of Seniors and Individuals with Disabilities Programs, 12/1/2022
7166, Commuter Assistance Program Strategic Plan Requirements and Guidance, 3/3/2022
7213, Grant Administration Guidance for Public Transportation and Commuter Services for Fiscal Year 2023, 7/21/2022
7259, State Management Plan, 11/21/2022
VIRGINIA RESOURCES AUTHORITY
Copies of the following documents may be viewed during regular work days from 8:30 a.m. until 5 p.m. in the offices of the Virginia Resources Authority, 1111 East Main Street, Suite 1920, Richmond, VA 23219. Copies may be obtained free of charge by contacting Stephanie Jones at the same address or by telephone at (804) 644-3100. All of these documents are available for no charge on the Virginia Regulatory Town Hall at https://www.townhall.virginia.gov.
Revenue Credit Guidelines, 3/12/2013
Regional Authorities Guidelines, 3/12/2013
Lease Transactions Guidelines, 3/12/2013
Parity Bonds Guidelines, 12/14/2010
Restructuring Guidelines, 3/12/2013
Regional Jail Guidelines, 3/12/2013
Subordinate Debt Guidelines, 3/10/2009
Tax Supported Debt Evaluation Guidelines, 3/12/2013
Appropriation-Only-Back Transaction Guidelines, 3/25/2014
VIRGINIA RETIREMENT SYSTEM
Copies of the following documents may be viewed during regular workdays from 8 a.m. until 4:30 p.m. in the office of the Virginia Retirement System, 1200 East Main Street, Richmond, VA 23219. Copies may be obtained free of charge by contacting Wendy Jenkins, at the same address, telephone (804) 775-3499, or email wejenkins@varetire.org. The documents may be downloaded from the Virginia Retirement System website at www.varetire.org and www.varetire.org/hybrid.
Questions regarding interpretation of benefit plan provisions or implementation of procedures outlined in these documents may be directed to Cynthia Wilkinson, Director of Policy, Planning and Compliance, Virginia Retirement System, 1200 East Main Street, Richmond, VA 23219, telephone (888) 827-3847, FAX (804) 786-1541, or email cwilkinson@varetire.org.
Guidance Documents:
2022 Legislative Summary, published June 2022, Code of Virginia, Title 51.1, Chapters 1-7
Hybrid Contributions Illustration, published July 2022, Code of Virginia, Title 51.1, Chapter 1
Hybrid Plan New Hire Checklist, revised May 2022, Code of Virginia, Title 51.1, Chapters 1- 7
JRS Plan 1, JRS Plan 2, and the JRS Hybrid Retirement Plan, revised July 2022, Code of Virginia, Title 51.1, Chapters 1,3
Required Minimum Distributions (RMD) Checklist VRS Defined Contribution Plans, revised December 2021, Code of Virginia, Title 51.1, Chapters 1, 6, 6.1
VRS Defined Contribution Plans VRS Defined Contribution Plans semiannually, June, December, Code of Virginia, Title 51.1, Chapters 1-7
VRS Defined Benefit Plans VRS Plan Comparison Guide, revised April 2020, Code of Virginia, Title 51.1, Chapters 1-7
VRS Defined Contribution Plans, published March 2021, Code of Virginia, Title 51.1, Chapters 1, 6, 6.1
VRS Members, revised January 2022, Code of Virginia, Title 51.1, Chapters 1-7
VSDP Long-Term Care Plan Brochure, revised January 2022, Code of Virginia, Title 51.1, Chapter 1
Workforce Transition Act Retirement Checklist for Employers, revised September 2022, Code of Virginia, Title 2.2, Chapter 32
DEPARTMENT OF SOCIAL SERVICES
Printed copies of guidance documents or interpretive or implementation questions about the guidance documents are available from Karin Clark, Legislative and Regulatory Affairs, Department of Social Services, 801 East Main Street, Richmond, VA 23141, email karin.clark@dss.virginia.gov, telephone (804) 726-7017. All guidance documents are available at no charge on the Virginia Regulatory Town Hall at https://www.townhall.virginia.gov. Costs associated with obtaining printed copies vary depending on the document.
Guidance Documents:
State Board of Social Services
7046, Child and Families Services Manual, Chapter C, Child Protective Services, 7/22/2021
7047, Child and Family Services Manual, Chapter I, Title IV-E Foster Care, 7/22/2021
7048, Temporary Assistance for Needy Families Manual, 7/22/2021
7049, Supplemental Nutrition Assistance Program Volume I, 7/22/2021
7050, Child and Family Services Manual, Chapter E, Foster Care, 7/22/2021
7099, Temporary Assistance for Needy Families Manual Update, 11/11/2021
7100, Supplemental Nutrition Assistance Program Manual- Volume V Updates, 11/11/2021
7173, Child and Family Services Manual, Chapter F, Adoption, 2/3/2022
7174, Child and Family Services Manual, Chapter E, Foster Care, 2/3/2022
7215, Child and Family Services Manual Chapter F, Adoption, 7/21/2022
7216, Child and Family Services Manual Chapter D, Local Department Resource, Foster, and Adoptive Home Approval, 7/21/2022
7217, Child and Family Services Manual Chapter E, Foster Care, 7/21/2022
7218, Temporary Assistance for Needy Families Manual Updates July 2022, 7/21/2022
7231, Child and Family Services Manual Chapter C, Child Protective Services, 9/1/2022
7236, Child and Family Services Manual Chapter C, Child Protective Services, 9/29/2022
7254, Supplemental Nutrition Assistance Program Manual, 10/27/2022
7255, Temporary Assistance for Needy Families Manual Updates, 10/27/2022
APP1, Administrative Disqualification Hearings, 1/1/2010
APP2, Child Protective Services Appeals, 4/1/2011
APP3, Child Support Enforcement Appeals, 12/16/2010
APP4, Benefits and Services Appeals, 12/16/2010
APP5, Child Protective Services Appeals Handbook, 12/3/2007
APP6, Electronic Benefits Transfer (EBT) Appeals, 7/8/2003
APP7, SNAP Appeals Process, 1/1/2012
APP8, Appeals and Fair Hearings Procedure Manual, 11/30/2011
BP1, Volume IX - Energy Assistance Policy Manual, 10/17/2016
BP2, Volume V - Supplemental Nutrition Asst. Program Certification Manual, 10/1/2012
BP3, Supplemental Nutrition Assistance Program Quick Reference Guide, 12/16/2016
BP4, Virginia Electronic Benefits Transfer (EBT) Policies and Procedures Guide, 11/1/2012
BP5, Volume II - GR Policy - Part IV, 1/1/2007
BP6, Temporary Assistance for Needy Families (TANF) Policy Manual, 8/6/2020
BP7, Fraud Manual and Procedures, 12/16/2016
BP8, Virginia Electronic Bank Transfer (EBT) Guidance Manual 2019, 8/22/2019
BP9, Supplemental Nutrition Assistance Program Manual-Volume V, 8/6/2020
CDC2, Child Care Subsidy Program Guidance, 1/6/2022
CS1, Virginia State Plan for Child Support Enforcement, 7/1/2015
CVS1, Neighborhood Assistance Program Donor Fact Sheet, 5/30/2019
FA1, FACT's Framework for Building and Maintaining a Trauma-Informed Community Network, 12/12/2019
FS1, Child and Family Services Manual Chapter I- Title IV-E Foster Care, 8/20/2020
FS5, Child and Family Services Manual - Chapter C - Child Protective Services, 4/29/2021
FS6, Child and Family Services Manual Chapter E - Foster Care, 8/20/2020
FS7, Generic Policy - Volume II, Sec. I, Chapter B, 1/1/1998
FS8, Child and Family Services Manual Chapter F-Adoption, 8/20/2020
FS9, Virginia Department of Education and Virginia Department of Social Services, Fostering Connections: Joint Guidance for School Stability of Children in Foster Care, 8/1/2013
FS10, Child and Family Services Manual, Chapter D, Resource Family Home Approval, 1/21/2021
FS11, Child and Family Services Manual Chapter J-Promoting Safe and Stable Families, 3/19/2020
FS21, Broadcast 4198 Safe and Timely Placement of Children Act - Interstate Compact on the Placement of Children (ICPC), 12/10/2007
FS22, Child and Family Services Manual - Chapter B - Early Prevention - Sections 1 and 4, 10/1/2012
FS23, Broadcast 9190 Statewide Implementation of Adoption Negotiation July 1, 2015, 6/11/2016
FS24, Broadcast 9286 Adoption Negotiators-Frequently Asked Questions, 8/7/2016
FS25, Broadcast 9675 Update Regarding Fostering Futures, 4/13/2016
FS26, Broadcast 9359 Clarification of Use of Title IV-E and CSA Funds for Emergency Foster Home Placements, 9/15/2016
FS27, Child and Family Services Manual B Early Prevention - Sections 1 and 2, 4/29/2021
OD1, Administrative Human Resource (HR) Manual Introduction and Chapter 1 EEO, 10/19/2011
OD2, Administrative HR Manual Chapter 2 Classification and Compensation, 6/1/2020
OD3, Administrative HR Manual Chapter 3 Recruitment and Selection, 7/25/2018
OD4, Administrative HR Manual Chapter 4 Leave, 10/15/2020
OD5, Administrative HR Manual Chapter 5 Operations of the LDSS, 3/1/2014
OD6, Administrative HR Manual Chapter 6 Performance Evaluation and Standards of Conduct, 11/1/2013
OD7, Administrative HR Manual Chapter 7 Discipline and Termination of Employment, 11/1/2013
OD8, Administrative HR Manual Chapter 8 Personnel Records, 7/1/2014
CCD1, Child Care Subsidy Guidance Transmittal, 7/8/2021
OPR13, Disclosure Standards Research Determined Exempt, 2/9/2017
ORP1, VDSS IRB Guidance Summary, 12/7/2016
ORP2, Commonwealth of Virginia Laws Relevant to Human Subjects Research, 12/8/2016
ORP3, IRB Member Responsibilities and Conflict of Interest, 12/8/2016
ORP4, Consent Form Standards and Language, 12/8/2016
ORP5, Expedited review check list for IRB members, 12/8/2016
ORP6, Procedures for Recording IRB Minutes, 12/8/2016
ORP7, Institutional Review Board (IRB) Reliance Agreements, 12/8/2016
ORP8, IRB Study Closure Report, 12/8/2016
ORP9, IRB Continuing Review, 12/8/2016
ORP10, U.S, Department of Education and National Institute on Disability and Rehabilitation Research Funded Research, 2/9/2017
ORP11, U.S. Department of Justice Funded Research, 2/9/2017
ORP12, Checklist of Materials Required for IRB Review, 2/9/2017
VIRGINIA STATE BAR
Copies of the following document may be viewed during regular work days from 8:15 a.m. until 4:45 p.m. in the office of the Virginia State Bar, 1111 East Main Street, Suite 700, Richmond, VA 23219. Copies may be obtained free of charge by contacting Cynthia Williams at the same address, telephone (804) 775-0530, or email williams@vsb.org.
Questions regarding interpretation of the document may be directed to Emily Hedrick, Ethics Counsel, Virginia State Bar, 1111 East Main Street, Suite 700, Richmond, VA 23219, telephone (804) 775-0587, or email hedrick@vsb.org.
Guidance Document:
Unauthorized Practice of Law (UPL) Guidelines, issued June 1997, revised July 2019, 15VAC5-80
DEPARTMENT OF STATE POLICE
Guidance documents maintained by the Virginia State Police may be viewed during regular work days at Virginia State Police Headquarters, 7700 Midlothian Turnpike, Richmond, VA 23235.
The documents are available online for no charge from the Virginia Regulatory Town Hall at https://www.townhall.virginia.gov or the Virginia State Police website at http://www.vsp.virginia.gov.
To obtain printed copies of a guidance document, please use the contact information provided with the listed document and be prepared to provide the name of the document. Please address any questions concerning the attached list to Tricia Powers, tricia.powers@vsp.virginia.gov.
Guidance Documents:
Firearms Transaction Center, Virginia State Police, P.O. Box 27472, Richmond VA 23261-7472, (804) 674-2000
5845, VCheck Users Guide, 3/1/2015
6431, Procedure Manual for Firearms Dealers - March 2022, 3/1/2022
Professional Standards Unit, Virginia State Police, P.O. Box 27472, Richmond VA 23261-7472, 804-674-2000
3246, How the Complaint Process Works, 1/1/2021
7008, Community Policing Data Instructions and Technical Specification v5.1 with FORM, 7/1/2021
DEPARTMENT OF TAXATION
The Department of Taxation's guidance documents are listed and posted on the Virginia Regulatory Town Hall website at www.townhall.virginia.gov. The guidance documents list provides links to the Department of Taxation's website, http://www.tax.virginia.gov/, for certain categories of guidance documents, such as rulings, publications, forms, and instructions.
Guidance documents may be viewed during regular work days from 8:30 a.m. until 4:30 p.m. in the Office of Customer Services, Department of Taxation, 1957 Westmoreland Street, Richmond, VA 23230. Questions regarding interpretation or implementation of these forms may be directed to Office of Customer Services, Department of Taxation, P.O. Box 1115, Richmond, VA 23218-1115, FAX (804) 786-2670.
Guidance Documents:
001, Rulings of the Tax Commissioner, 12/18/2017
002, Tax Bulletins, 12/18/2017
003, Tax Forms, 12/18/2017
004, Tax Publications, 12/18/2017
Administration, Jeopardy Assessments, 3/25/1986
Administration, Keeper of the Records, 5/14/1986
Administration, Differential Interest Rates, 12/3/1986
Administration, Computation of Interest, 12/22/1986
Administration, Converted Assessments, 12/24/1986
Administration, Computation of Interest on All Tax Refunds, 1/14/1988
Administration, Set Off Debt Collection Procedures, Taxpayers in Bankruptcy, 4/17/1991
Administration, Limitations Applicable to Converted Assessments, 2/17/1987
Administration, 1991 HB 1830 and SB 739 Increase in Late Filing and Payment Penalties, 5/1/1991
Administration, Administration, Assessment of Penalty, and Interest on Miscellaneous Taxes, 12/21/1984
Administration, Electronic Funds Transfer (EFT) Guide, 9/1/2003
Administration, Virginia Tax Setoff Program Technical Information Guide, 10/1/2021
Administration, 2003 Tax Amnesty Program Guidelines, 9/2/2003
Administration, Guidelines Governing Incentive Payments to Small Tobacco Products Manufacturers Pursuant to Senate Bill 1332 (2005), 1/19/2006
Administration, Administrative Appeal Guidelines, 12/1/2006
Administration, Field Collections Guide, 8/26/2022
Administration, 2008 Procedures for Safeguarding Federal Tax Information, 12/30/2008
Administration, 2009 Tax Amnesty Program Guidelines, 9/28/2009
Administration, 2009 Tax Amnesty Program Guidelines Addendum, 11/17/2009
Administration, Penalties for Electronic Funds Payments, 6/25/2010
Administration, Guidance for Waiver of Penalty and Interest, 6/30/2017
Administration, 2017 Tax Amnesty Program Guidelines, 9/5/2017
Administration, Order Changing Due Date For Cattle Assessment Return and Payment, 9/14/2018
Administration, Collections Quick Reference for Establishing Payment Plans and Issuing Memorandum of Liens (MOLs), 12/28/2020
Agreements, Agreements, Reciprocal Income Tax Agreement Between State of West Virginia and Commonwealth of Virginia, 10/20/1988
Agreements, Agreements, Reciprocal Personal Income Tax Agreement between Commonwealth of Pennsylvania and Commonwealth of Virginia, 11/17/1982
Agreements, Agreements, Coordination of Tax Administration between the Virginia Tax Department and the IRS, 5/10/1977
Agreements, Agreements, Implementation of Agreement on Coordination of Tax Administration between Virginia Department of Taxation and Richmond District Internal Revenue Service, 9/15/1986
Agreements, Agreements, Individual Income Tax, Notice to Northern Virginia Tax Officials Regarding Reciprocity with Maryland, 8/14/1992
Agreements, Reciprocal Income Tax Agreement: Maryland and Virginia, 8/21/1991
Agreements, Reciprocal Income Tax Agreement between Commonwealth of Virginia and State of Maryland, 12/27/2006
Agreements, Memorandum of Understanding for the Administration of the Land Preservation Credit Program, 6/12/2007
Agreements, Disclosure Agreement between TAX and NVTC, 12/28/2009
Agreements, Memorandum of Agreement between the Virginia Department of Taxation and Department of Motor Vehicles, 6/28/2012
Aircraft, Application of the Aircraft Sales and Use Tax to a Variety of Situations, 7/24/1985
Aircraft, Aircraft Sold at Washington National Airport, 10/19/1987
Aircraft, Imposition of Aircraft Sales and Use Tax, 3/10/1987
Aircraft, Application of the Aircraft Sales and Use Tax to Aircraft Not Required to be Licensed with the Department of Aviation, 2/25/2009
Aircraft, Disclosing Tax Information to the Department of Aviation, 9/9/2015
Cigarette, Rate Increase Guidelines and Rules, 7/30/2004
Cigarette, Rate Increase Guidelines and Rules, 5/13/2005
Cigarette, Cigarette Tax Guidelines and Rules Related to Enforcement, 8/13/2010
Cigarette, Virginia Cigarette Tax Rate Increase Guidelines and Rules, 5/28/2020
Communications, Guidelines and Rules for the Virginia Communications Taxes, 11/1/2006
Corporate, Inventory of Alcoholic Beverages in State Owned Warehouse, 3/26/1985
Corporate, Abatement of 100% Penalty Assessed under § 58- 44.1, 8/22/1983
Corporate, Investment in Euro Dollars, Foreign Source Income Subtraction, 11/28/1984
Corporate, Sales Factor and Form 4797 Proceeds, 3/31/1987
Corporate, Financial Corporation Apportionment Factor, 3/17/1988
Corporate, ACRS Carryovers and Refunds: Statute of Limitations, 7/28/1993
Corporate, IRC 199 Deductions, 8/5/2011
Corporate, Order to Allow Electronically Filed Returns to Omit Attaching a Copy of the Federal Return, 6/10/2014
Corporate, Single Sales Factor Election for Manufacturers Guidelines, 1/7/2013
Corporate, Draft Certified Company Apportionment Guidelines for Business Conducted in Certain Disadvantaged Localities, 1/7/2019
Corporate, Draft Debt Buyer Apportionment Guidelines, 1/8/2019
Corporate, Final Certified Company Apportionment Guidelines for Business Conducted in Certain Disadvantaged Localities, 7/24/2019
Corporate, Final Certified Company Apportionment Guidelines for Business Conducted in Certain Disadvantaged Localities, 7/25/2019
Corporate, Final Debt Buyer Apportionment Guidelines, 2/6/2020
Corporate/Individual, Application of Penalty to Corporate and Individual Income Tax Audits, 10/26/1990
Corporate/Individual, Land Preservation Tax Credit: Guidelines for Qualified Appraisals, 1/9/2007
Corporate/Individual, Guidelines for Pass-Through Entity Withholding Prior to Taxable Year (TY) 2015, 9/21/2007
Corporate/Individual, Statute of Limitations for Income Taxes and Refund Match Situations, 7/28/2010
Corporate/Individual, Barge and Rail Usage Tax Credit Guidelines, 9/5/2014
Corporate/Individual, International Trade Facility Tax Credit Guidelines, 9/5/2014
Corporate/Individual, Motion Picture Production Tax Credit Guidelines, 8/6/2012
Corporate/Individual, First-Year Companies Claiming the Research and Development Expenses Tax Credit, 5/23/2013
Corporate/Individual, Port Volume Increase Tax Credit Guidelines, 9/5/2014
Corporate/Individual, Guidelines for Pass-Through Entity Withholding (Taxable Year 2015 and Thereafter), 12/22/2015
Corporate/Individual, Motion Picture Production Tax Credit Guidelines, 3/23/2015
Corporate/Individual, Research and Development Expenses Tax Credit Guidelines (TY 2015 and Earlier), 10/3/2016
Corporate/Individual, Crowdfunding Guidelines, 10/3/2016
Corporate/Individual, Food Crop Donation Tax Credit Guidelines, 12/15/2016
Corporate/Individual, Research and Development Expenses Tax Credit Guidelines (TY 2016 and After), 5/3/2017
Corporate/Individual, Major Research and Development Expenses Tax Credit Guidelines, 5/3/2017
Corporate/Individual, Recyclable Materials Processing Equipment Tax Credit Guidelines, 5/3/2017
Corporate/Individual, Worker Retraining Tax Credit Guidelines, 11/29/2018
Corporate/Individual, Draft Guidelines Regarding the Business Interest Limitation, 12/26/2019
Corporate/Individual, Guidelines Regarding the Business Interest Limitation, 12/26/2019
Corporate/Individual, Updated Research and Development Expenses Tax Credit Guidelines, 7/7/2020
Corporate/Individual, Updated Major Research and Development Expenses Tax Credit Guidelines, 7/14/2020
Corporate/Individual, Updated Recyclable Materials Processing Equipment Tax Credit Guidelines, 12/16/2020
Corporate/Individual, Updated Port Volume Increase Tax Credit Guidelines, 1/6/2021
Corporate/Individual, Guidelines for Reporting Federal Tax Adjustments, 10/14/2021
Corporate/Individual, Final Debt Buyer Apportionment Guidelines, 2/6/2020
Individual, Interest on Refunds Delayed by Set Off Debt Collection, 11/24/1987
Individual, Individual Tax, Interest on Estimated Individual Income Tax Underpayments, 10/14/1982
Individual, Individual Tax, Set-Off Debt Collection Program, Amending Filing Status 4 Returns, 4/25/1984
Individual, Individual Tax, Public Law 98-259 Forgiveness of Federal Income Tax for U.S. Military and Civilian Employees Killed in Terrorist Action, 12/28/1984
Individual, Individual Tax, Taxability of Title VII Benefits (Conrail Benefits and Termination Allowances), 4/22/1985
Individual, Individual Tax, Form 760C (Individual Underpayments of Estimated Tax), 11/24/1986
Individual, Individual Tax, Names to Appear on Assessments, 12/22/1986
Individual, Individual Tax, Personal Exemptions/Dependent Children, 8/20/1987
Individual, Individual Tax, Head of Household Filing Status, 6/24/1988
Individual, Individual Tax, State and Federal Tax Incentives for Child Care, 12/13/1988
Individual, Individual Tax, Nonresident Income from the Rental or Sale of Virginia Real Estate, 8/6/1990
Individual, Individual Tax, Computation of Income Tax Penalty and Interest, 11/29/1990
Individual, Individual Tax, Virginia Taxes and Lottery Winnings, 1/1/1991
Individual, Individual Tax, Application of 1991 HB 1830 and SB 739 Increase in Late Filing/Payment Penalties to Pre-1990 Income Tax Returns, 5/24/1991
Individual, Individual Tax, Execution of Extensions, 2/17/1993
Individual, Individual Tax, Home Accessibility Features for the Disabled Tax Credit, 9/29/2000
Individual, Individual Tax, the Virginia Age Deduction under Chapter 3 of the 2004 Acts of Assembly, Special Session I, 7/30/2004
Individual, Real Estate Transactions: Impact on Taxable Income, 2/16/1995
Individual, Memorandum Regarding Treatment of Extension for Certain Members of the Armed Services Mandated by Chapter 591 of the 2008 Acts of Assembly, 6/23/2008
Individual, First-Time Homebuyer Savings Account Guidelines, 10/3/2016
Individual, ABLE Account Deduction Guidelines, 9/21/2017
Insurance Premiums, Order Waiving Penalty and Interest for Quarterly Reports and Premium License Payments Required by Certain Surplus Lines Brokers, 6/11/2012
Insurance Premiums, Insurance Premiums License Tax Guidelines, 7/1/2013
Local, Guidelines for Appealing Local Business Taxes, 6/25/2004
Local, 2000 Business, Professional and Occupational License (BPOL) Guidelines (Part 1 of 4), 1/1/2000
Local, 2000 BPOL Guidelines (Part 2 of 4), 1/1/2000
Local, 2000 BPOL Guidelines (Part 3 of 4), 1/1/2000
Local, 2000 BPOL Guidelines (Part 4 of 4), 1/1/2000
Local, Guidelines for Appealing Local Mobile Property Taxes, 6/10/2005
Local, Personal Property Tax Relief Act Compliance Program Guidelines, 11/1/2002
Local, Use of Tax Stamps as Evidence of Payment of Local Cigarette Taxes, 12/27/2005
Local, Guidelines for the Local Taxation of Idle Machinery and Tools, 1/1/2008
Local, Study on Local Cigarette Tax Enforcement Policies, 11/22/2011
M.V. Fuels Sales, Guidelines for the Motor Vehicle Fuel Sales Tax That Would Have Been Imposed by the Hampton Roads Transportation Authority but Has Been Declared Invalid, 1/31/2008
M.V. Fuels Sales, Guidelines and Rules for the Motor Vehicle Fuel Sales Tax, 6/22/2010
M.V. Fuels Sales, Motor Fuels Disclosure, Refunds, Certified Pollution Control, and Heavy Motor Vehicles, 4/12/2011
M.V. Rental, Rental Tax Guidelines, 12/11/2012
M.V. Rental, Rental Tax on Storage Trailers, 12/17/2012
M.V. Rental, 2013 Rental Tax Updated Guidelines, 7/1/2013
M.V. Rental, Guidelines for the Motor Vehicle Rental and Peer-to-Peer Vehicle Sharing Tax, 10/15/2020
M.V. Repair, Guidelines and Rules for the Motor Vehicle Repair, Labor and Services Sales and Use Tax That Has Been Declared Invalid, 11/1/2007
Plastic Bag Tax, Guidelines for the Virginia Disposable Plastic Bag Tax, 10/28/2021
Sales and Use, Boat Slip Rentals, 8/1/1977
Sales and Use, Definition of Clinic, 12/10/1980
Sales and Use, Dealer's Discount, 9/8/1982
Sales and Use, Extensions, 9/8/1982
Sales and Use, Interest Charged on Filing Extensions of Vending Machine Dealers, 11/15/1982
Sales and Use, Audit Limitations, House Bill 846 (1983, Chapter 104), 6/9/1983
Sales and Use, Computation of Additional Penalty When Minimum Penalty Assessed, 7/28/1983
Sales and Use, Allocation of Local Sales and Use Tax Where Business Property is Located in More Than One Locality, 1/9/1984
Sales and Use, Disallowance of Sales Tax Dealer's Discount When Tax Not Paid in Full, 4/1/1985
Sales and Use, Registration of Persons Making Nontaxable Sales, 4/1/1985
Sales and Use, Status of Conrail under the Sales and Use Tax, 6/6/1985
Sales and Use, Customized Mailing Lists, 11/25/1985
Sales and Use, Preponderance of Use, 12/9/1985
Sales and Use, Refunds to Businesses Located in Urban Enterprise Zones, 6/24/1986
Sales and Use, Inclusion of Federal Manufacturers Excise Taxes in Sales Price of Goods Sold, 7/23/1987
Sales and Use, Advertising Exemption, 8/21/1987
Sales and Use, Repair and Replacement Parts Purchased by Motor Vehicle Lessors, 1/26/1988
Sales and Use, Tangible Personal Property Purchased by Foreign Army in Virginia, 3/8/1989
Sales and Use, Implementation of SB 741 (Dealer's Discount), 3/27/1989
Sales and Use, Storage Tanks, 5/22/1989
Sales and Use, Leases between Affiliated Corporations, 8/31/1989
Sales and Use, Audit Penalty, 7/18/1990
Sales and Use, Member Fees, 1/11/1991
Sales and Use, 1991 SB 524: Sales and Use Tax Exemption for REACT Organizations, 5/3/1991
Sales and Use, Virginia Supreme Court Decision: Real Estate Publications, 1/24/1995
Sales and Use, Memo Regarding Steuart Petroleum Company, 12/23/1998
Sales and Use, Memorandum to Office of Customer Services and Office of Compliance from Assistant Commissioner for Tax Policy Regarding VEPCO v. SCC, 219 Va. 894 (1979), 4/21/1999
Sales and Use, Industrial Processing Exemption Retail/Photo-Processing Operations, 9/8/2000
Sales and Use, Sales and Use Tax, Virginia Tire Tax, Recall of Firestone Tires by Ford Motor Co, 7/31/2001
Sales and Use, Legislative Changes for 2004, 8/30/2004
Sales and Use, 2004 Rate Increase Guidelines, 8/1/2004
Sales and Use, Public Service Corporation Exemption Repeal Guidelines, 8/30/2004
Sales and Use, Federal Government Credit Card Purchases, 7/12/2002
Sales and Use, Successor Liability, 4/30/1998
Sales and Use, Internet Tax Freedom Act (H.R. 4105), 7/10/1998
Sales and Use, Department of Taxation v. Chesapeake Hospital Authority, 12/20/2001
Sales and Use, Nonprescription Drug Exemption Question and Answer Summary, 9/2/1998
Sales and Use, Guidelines for Combined Sales Tax Holiday, 5/31/2018
Sales and Use, Field Audit Procedures Guidelines, 1/31/2012
Sales and Use, Energy Star Sales Tax Holiday Guidelines, 9/21/2007
Sales and Use, Clarification Regarding PD 04-122, Public Service Corporation Exemption Repeal Guidelines, 2/14/2008
Sales and Use, Hurricane Preparedness Sales Tax Holiday Guidelines and Rules, 4/29/2008
Sales and Use, Guidelines for 2008 Sales Tax Holiday for Clothing and School Supplies, 7/11/2008
Sales and Use, Energy Star and Watersense Sales Tax Holiday Guidelines and Rules, 8/26/2008
Sales and Use, Statistical Sampling Audit Manual, 1/5/2009
Sales and Use, 2009 Hurricane Preparedness Sales Tax Holiday Guidelines and Rules, 4/22/2009
Sales and Use, Incentive and Penalty Options to Encourage the Correct Allocation of the Local Retail Sales and Use Tax, 8/31/2009
Sales and Use, Permanent Energy Star and WaterSense Sales Tax Holiday Guidelines, 9/21/2009
Sales and Use, Guidelines for the Accelerated Sales Tax Payment, 5/11/2011
Sales and Use, Emergency Guidelines for the Accelerated Sales Tax Payment, 6/7/2012
Sales and Use, Energy Star Guidelines - Permanent, 12/11/2012
Sales and Use, House Bill 2313 Sales Tax Transition Guidelines, 5/1/2013
Sales and Use, 2013 Accelerated Sales Tax Guidelines, 5/6/2013
Sales and Use, 2013 Hurricane Preparedness Guidelines, 5/14/2013
Sales and Use, Energy Star Sales Tax Holiday Guidelines, 2013, 9/30/2013
Sales and Use, 2014 Accelerated Sales Tax Guidelines, 4/28/2014
Sales and Use, 2015 Accelerated Sales Tax Guidelines, 4/22/2015
Sales and Use, 2015 Combined Sales Tax Holiday Guidelines, 7/8/2015
Sales and Use, 2017 Accelerated Sales Tax Guidelines, 5/2/2017
Sales and Use, Guidelines for Retail Sales and Use Tax Refund Claims Procedures, 6/12/2017
Sales and Use, 2017 Combined Sales Tax Holiday Guidelines, 6/19/2017
Sales and Use, Guidelines for the Retail Sales and Use Tax Exemption Certificate for Stamped Cigarettes Purchased for Resale, 8/21/2017
Sales and Use, Guidelines for the Combined Sales Tax Holiday, 6/23/2022
Sales and Use, Guidelines for the 2019, 2020, and 2021 Accelerated Sales Tax Payments, 6/13/2019
Sales and Use, Guidelines for Remote Sellers and Marketplace Facilitators, 6/27/2019
Sales and Use, Guidelines for the Retail Sales and Use Tax Exemption for Personal Protective Equipment, 3/24/2022
Sales and Use, Guidelines for the Application of the Retail Sales and Use Tax to Sales of Accommodations Facilitated by Accommodations Intermediaries, 9/30/2021
Sales and Use, Guidelines for Accelerated Sales Tax Payments for Periods Beginning after June 30, 2021, 6/17/2022
Sales and Use, Retail Sales and Use Tax Refund Claim Procedures, 11/15/2022
Sales Tax, 2022 Guidelines for the Application of the Retail Sales and Use Tax to Sales of Accommodations Facilitated by Accommodations Intermediaries, 9/29/2022
Tobacco, Tobacco Products Tax Guidelines and Rules (1/1/2011), 12/17/2010
Tobacco, 2014 Guidelines and Rules for the Tobacco Products Tax, 7/30/2014
Tobacco, Guidelines and Rules for the Tobacco Products Tax, 6/25/2020
Watercraft, Watercraft Sales and Use Tax, Federal Fee on Recreational Boaters, 3/4/1991
Watercraft, Watercraft Sales and Use Tax, Documented Boats Briefing Paper, 7/1/1987
Wireless E-911, Guidelines and Rules for the Prepaid Wireless E-911 Fee, 1/5/2011
Withholding, Withholding, Voluntary Virginia Income Tax Withholding From Civil Service Annuities, 9/21/1982
Withholding, Withholding, Accelerated Federal Withholding Payments, 8/28/1990
Withholding, Due Date Extension: Seasonal Employers Filing Monthly Returns, 8/22/2007
Withholding, Order to Allow Annual Filing for State Withholding Taxes for Employers of Domestic Service Employees, 12/4/2008
Withholding, Statute of Limitations on Processing Withholding Tax Returns, 5/1/2009
Withholding, Guidelines for the Classification of Workers, 9/30/2021
DEPARTMENT OF TRANSPORTATION
The list of guidance documents submitted by the Virginia Department of Transportation (VDOT) is subdivided by the program that issued or has custody of the document. VDOT documents that are available online have links included.
Because many of VDOT's guidance documents have unique viewing locations and contact information for copies and questions, this information is provided on each document.
Guidance Documents:
Commonwealth Transportation Board
4507, Guidance Documents List, 12/21/2022
AMR-FAQ, Frequently Asked Questions on the Access Management Regulations and Standards, 11/1/2014
ASD-01, Administrative Services Division Procurement Procedures Manual, 1/7/2021
DM-14-1, Criteria for Transferring Secondary Roads to the Primary System, 4/15/2014
FAQ-LUPR-1, Frequently Asked Questions - Land Use Permits, 10/2/2014
GUIDE-AAD, Guide for Administering Additions, Abandonments, and Discontinuances of the System of State Highways, 1/20/2022
LAD-EDA, Economic Development Program Access Guide, 10/1/2014
LAD-AA, Airport Access Program Guide, 10/1/2014
LAD-LAPM, Locally Administered Projects Manual, 7/21/2021
LAD-RG, Recreational Access Program Guide, 10/1/2014
LAD-RSPG, Revenue Sharing Program Guidelines, 7/1/2017
LAD-TAPG, Transportation Alternatives Program Guide, 9/1/2017
LAD-UCM, Urban Construction and Maintenance Program (Urban Manual), 8/1/2017
LD-PPM, VDOT Policy Manual for Public Participation in Transportation Projects, 11/21/2016
MAP-1, Virginia Official State Transportation Map Policy and Procedures, 11/17/2022
MAP-3, Interagency Scenic Roads Map Advisory Committee Policy and Selection Criteria, 11/17/2022
PMPS-01, Manual for the Procurement and Management of Professional Services, 7/1/2017
PPTA-1, Public-Private Transportation Act Implementation Manual and Guidelines, 10/1/2017
SSAR-GD, Guidance Document for the Commonwealth Transportation Board's Secondary Street Acceptance Requirements, 6/1/2018
TCG-2017, Traffic Calming Guide for Neighborhood Streets, 11/1/2017
TIA-ADG, Traffic Impact Analysis Regulations Administrative Guidelines, 10/13/2022
TMPD-LDIDBPM, Land Development Inspection Documentation Best Practices Manual, 12/18/2014
VDOT, Guidance Document for Determination of Certain Financial Benefits to Displacees, 12/13/2017
VTIB-1, The Virginia Transportation Infrastructure Bank: Program Overview, Guidelines and Selection Criteria, 9/1/2016
DEPARTMENT OF THE TREASURY
Copies of documents may be viewed during regular work days from 8:30 a.m. until 4:30 p.m. in the office of the Department of the Treasury, James Monroe Building, 101 North 14th Street, 3rd Floor, Richmond, VA 23219. Copies may be obtained free of charge.
Many agency documents and forms may be found on Treasury's website at https://trs.virginia.gov/About-Us/Forms.
General questions regarding these documents may be directed to William Watt, telephone (804) 836-8523, FAX (804) 225-3187, or email william.watt@trs.virginia.gov.
Questions regarding specific Treasury divisions should be directed to:
Debt Management: Brad Jones, telephone (804) 225-4929, FAX (804) 225-3187, or email bradley.jones@trs.virginia.gov. Division documents and forms can be found at https://trs.virginia.gov/Bond-Finance.
Cash Management and Investments: Judy Milliron, telephone (804) 225-3167, FAX (804) 225-3478, or email judy.milliron@trs.virginia.gov. Division documents and forms related to the Local Government Investment Pool can be found at https://trs.virginia.gov/Cash-Management-Investments/LGIP and for State Non-Arbitrage Program at https://www.vasnap.com/.
Operations: Kristin Reiter, telephone (804) 225-3240, FAX (804) 225-3187, or email kristin.reiter@trs.virginia.gov. Division documents and forms can be found at https://trs.virginia.gov/Operations/.
Risk Management: Brian Parker, telephone (804) 225-4620, FAX (804) 371-8400, or email brian.parker@trs.virginia.gov. Division documents and forms can be found at https://trs.virginia.gov/Risk-Management.
Unclaimed Property: Bradley Earl, telephone (804) 807-0073, FAX (804) 786-4653, or email bradley.earl@trs.virginia.gov. Division documents and forms can be found at https://www.vamoneysearch.org/Report/Forms.
Guidance Documents:
6325, Debt Calendar, 7/1/2022
6326, Tobacco Indemnification and Community Revitalization Endowment Investment Guidelines: Taxable, 7/1/2011
6327, Tobacco Indemnification and Community Revitalization Endowment Investment Guidelines: Tax-Exempt, 7/1/2011
6329, Debt Capacity Advisory Committee Reports 2002 to present, 12/19/2022
6763, Local Government Investment Pool (LGIP) Documentation, 6/30/2022
6926, Security for Public Deposits Act (SPDA), 12/15/2022
7315, General Account Investment Guidelines, 7/1/2022
DEPARTMENT OF VETERANS SERVICES
Copies of the following document may be viewed during regular work days from 8 a.m. until 5 p.m. in the office of the Virginia Department of Veterans Services, 101 North 14th Street, 17th Floor, Richmond, VA 23219. Questions regarding interpretation or implementation of the document, or to obtain copies free of charge, please contact Claudia Flores, Virginia Department of Veterans Services, 101 North 14th Street, 17th Floor, Richmond, VA 23219, telephone (804) 225-4716, or email claudia.flores@dvs.virginia.gov.
Guidance Document:
7176, Policy and Guidelines for Commissioners of the Revenue and other Assessing Officials, 3/16/2022
UNIVERSITY OF VIRGINIA
For general questions about the University of Virginia's guidance documents, contact Penny Cabaniss at pqc2f@virginia.edu or telephone (434) 982-2674. Contact information is provided for each document for copies or questions regarding the interpretation or implementation of the respective guidance document. If available, links are provided for electronic copies of guidance documents and are available for no charge.
Guidance Documents:
UVA-01, University of Virginia Policy Directory, 11/29/2012
UVA-02, Higher Education Capital Outlay Manual, 5/17/2011
UVA-03, UVA Health Policy Directory, 12/1/2011
UVA-04, Health Sciences Library Policies, 12/21/2011
VIRGINIA COMMONWEALTH UNIVERSITY
Copies of the Faculty Handbook, Student Conduct Policies are all available free of charge from the Virginia Regulatory Town Hall at https://www.townhall.virginia.gov. Copies of these documents are also available from the university's website at respectively: https://vcu.public.doctract.com.
The Faculty Handbook may be viewed Monday through Friday from 8 a.m. until 4 p.m. in the Office of the Vice Provost for Academic and Faculty Affairs, 901 West Franklin Street, Richmond VA 23219. Questions concerning interpretation or implementation of the Faculty Handbook may be directed to Dr. Mangala Subramaniam, Senior Vice Provost for Faculty Affairs, P.O. Box 842527, Richmond VA 23284, (804) 828-6162.
Copies of the Student Handbook and Resource Guide may be viewed Monday through Friday from 8 a.m. until 4:30 p.m. in the Office of the Associate Vice Provost and Dean of Student Affairs, 901 Floyd Avenue, Richmond, VA 23219. Questions concerning interpretation or implementation of the Student Handbook and Resource Guide may be directed to Dr. Reuban Rodriguez at (804) 828-8940. Additional questions may be directed to Dr. Jason Block in the Integrity and Compliance Office at 804-828-2336.
Guidance Documents:
7093, Code of Conduct, 11/30/2021
7094, Board of Visitor Bylaws, 12/13/2019
7095, VCU Board of Visitors Ethical Leadership Policy, 12/13/2013
7096, Interim Student Code of Conduct, 4/10/2022
7097, Student Honor System and Standards of Academic Conduct, 12/11/2020
7098, Faculty Handbook, 8/2/2021
VIRGINIA MILITARY INSTITUTE
Copies of the following documents may be viewed on regular work days between the hours of 8 a.m. and 4:30 p.m. in the office of the Chief of Staff, 201 Smith Hall, Lexington, VA 24450. Copies may be obtained free of charge by contacting Katrina Butner at the same address, telephone (540) 464-7104, FAX (540) 464-7660, or email butnerkk@vmi.edu.
Questions regarding interpretation or implementation of these documents may be directed to Lt. Colonel John Young, VMI Chief of Staff, 201 Smith Hall, Lexington, VA 24450, telephone (540) 464-7104, and FAX (540) 464-7660.
Guidance Documents:
VMI2023-1, Board of Visitors Bylaws, 6/30/2020
VMI2023-2, General Orders, 12/12/2022
VMI2023-3, Overarching Institute Regulations, 5/1/2015
VMI2023-4, Institute Regulations Part I, 6/1/2020
VMI2023-5, Institute Regulations Part II, 11/1/2014
VMI2023-6, Academic Regulations, 9/30/2022
VMI2023-7, Athletic Regulations, 7/31/2016
VMI2023-8, Teaching Faculty Handbook, 9/30/2022
VMI2023-9, Administrative and Professional Faculty Handbook, 9/30/2018
VMI2023-10, Classified Employee Handbook, 7/31/2017
VMI2023-11, 2022-2023 Academic Catalogue, 8/31/2022
VMI2023 - 12, 2022 Annual Security and Fire Safety Report, 10/1/2022
VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY
Copies of the following documents may be viewed during the regular work days from 8 a.m. to 5 p.m. in the Office of the Vice President for Policy and Governance, c/o Senior Manager of Governance Administration, 319 Burruss Hall, Virginia Tech, Blacksburg, VA 24061. Copies may be obtained free of charge by contacting Lori Buchanan, Office of the Vice President for Policy and Governance, 319 Burruss Hall, Virginia Tech, Blacksburg VA 24061, by telephone (540) 231-9512, or email lorib90@vt.edu. The documents may be downloaded from the Virginia Tech website at http://www.vt.edu.
Questions regarding interpretation or implementation of these guidance documents may be directed to Lori Buchanan, Senior Manager of Governance Administration, Office of the Vice President for Policy and Governance, Virginia Tech, Blacksburg, VA 24061, telephone (540) 231-9512, or email lorib90@vt.edu.
Guidance Document:
Board of Visitors Bylaws, amended June 7, 2022
Faculty Handbook, https://faculty.vt.edu/faculty-handbook.html, November 14, 2022
Virginia Department of Human Resource Management Policies for Staff, http://www.dhrm.virginia.gov/ hrpolicies#probper
Undergraduate Catalog and Academic Policies, 2022-23, https://www.undergradcatalog.registrar.vt.edu/
Graduate Catalog, Policies, Procedures, Academic Programs, 2022-23, https://secure.graduateschool.vt.edu/graduate_ catalog/programs.htm
Student Code of Conduct, revised 2021, https://codeofconduct.vt.edu/
2021 Jeanne Clery Disclosure Report
Parking and Traffic Operational Manual, 2022-23
VIRGINIA WORKERS' COMPENSATION COMMISSION
Documents are available using the links provided or at no charge on the Virginia Regulatory Town Hall at https://www.townhall.virginia.gov. Please address any questions concerning the guidance documents to Evelyn V. McGill, email evelyn.mcgill@workcomp.virginia.gov.
Guidance Documents:
5200, Out of State Lawyers, 1/3/2013
6330, 2018 Workers' Compensation Medical Fee Schedules, 11/14/2017
6331, 2018 Medical Fee Schedule Ground Rules, 11/14/2017
6566, Electronic Billing and Payment Companion Guide, 1/29/2019
6766, Employer's Guide, 12/9/2019
6767, 2020 Medical Fee Schedule Ground Rules, 1/1/2020
6768, 2020 Workers' Compensation Medical Fee Schedules, 1/1/2020
7130, Injured Worker's Guide, 3/22/2019
7133, Virginia Workers' Compensation 2022 Medical Fee Schedules, 1/1/2022
7134, 2022 Medical Fee Schedule Ground Rules, 1/1/2022
7135, Electronic Data Interchange Implementation Guide Version 5.0.9, 1/24/2022
7232, Requirements for Individual Self-Insurance under the Virginia Workers' Compensation Act, 12/7/2022