STATE CORPORATION COMMISSION
Bureau of Insurance
April 14, 2020
Administrative Letter 2020-02
To: All Virginia Domiciled Insurers Licensed in Virginia
Re: Filing Requirements during the
COVID-19 Public Health Emergency
The purpose of this Administrative Letter is for the Virginia
Bureau of Insurance (Bureau) to advise insurance companies regarding financial
filing requirements during the COVID-19 public health emergency. The filing
flexibility included within this Administrative Letter, which is effective
immediately, will allow insurance companies to devote resources to respond to
additional information requests designed to gather specific COVID-19 related information.
Regulatory Filing Deadlines
Insurance companies are subject to filing deadlines when
submitting electronic documents to the NAIC (e.g., quarterly financial
statements, audited financial statements), or when submitting electronic or
hard copy documents to the Bureau. Because of the COVID-19 public health
emergency, the Bureau will grant most insurance companies an additional 30 or
60 days to complete the filings listed on the attached chart. However,
insurance companies must request this extension in writing prior to the filing
deadline and the Bureau reserves the right to reject a company's extension
request based upon the financial condition and unique circumstances of a
specific company. Any insurance company requesting a financial filing extension
should submit such request to the Bureau at boifinfiling@scc.virginia.gov.
The granting of an extension does not prevent insurance companies from filing
any documents in advance of the revised due dates and insurance companies are
encouraged to do so.
Electronic Filings and
Signatures
In certain instances, the Bureau requires insurance companies
to file documents in hard copy form with notarized signatures. The hard copy
and notary requirements are temporarily waived. The Bureau will accept
electronic filings and signatures.
However, insurance companies are expected to keep a list of all
filings that were made electronically in lieu of hard copy filings so that they
can file all the hard copies within 60 days after the Commonwealth of Virginia
has allowed a return to work. The Bureau expects electronic communication will
be used by insurance companies on all other financial related communication,
with hard copies provided within 60 days if required by law.
On-site Examinations
The Bureau will not conduct any on-site examination work during
the COVID-19 public health emergency. Instead, the Bureau will conduct all
scheduled examinations remotely until further notice. The examiner-in-charge of
the examination will work with the insurance company being examined to
determine the most efficient manner to conduct the examination. The Bureau in
most instances will need to request more information in electronic format to
complete these examinations. The Bureau acknowledges that response times from
insurance companies may be slower as many of their employees are currently
working from home. The Bureau expects independent auditors will operate
similarly, therefore an extended due date for the Audited Financial Report is
granted as noted above.
Questions regarding this letter are encouraged to be emailed to
Connie T. Duong, Manager, Domestic Financial Analysis Section, Financial
Regulation Division, Bureau of Insurance, State Corporation Commission, P.O.
Box 1157, Richmond VA 23218, email connie.duong@scc.virginia.gov.
/s/ Scott A. White
Commissioner of Insurance
DEPARTMENT OF GENERAL SERVICES
Revision to Fees for Drinking Water
Laboratory Certification - Final General Notice
The Division of Consolidated Laboratory Services (DCLS),
Department of General Services, published a general notice in 36:15 VA.R. 2062-2063 March 16, 2020,
seeking comment on the revision to fees charged for certifying drinking water
laboratories under 1VAC30-41-270 as required by subdivision I 2 of
1VAC30-41-270.
No comments were received. The
revision to the fees will stand as published. The following fees are effective
for May 1, 2020, through April 30, 2021, for drinking water laboratory
certification under 1VAC30-41-270.
|
TESTING CATEGORY
|
FEE ($)
|
|
Microbiological testing
|
|
|
|
1 - 2 methods
|
659
|
|
|
3 - 5 methods
|
768
|
|
|
6+ methods
|
878
|
|
Inorganic
chemistry, nonmetals testing
|
|
|
|
1 - 2 methods
|
713
|
|
|
3 - 5 methods
|
931
|
|
|
6 - 8 methods
|
1152
|
|
|
9+ methods
|
1371
|
|
Inorganic chemistry, metals
testing
|
|
|
|
1 - 2 methods
|
1096
|
|
|
3 - 5 methods
|
1315
|
|
|
6+ methods
|
1533
|
|
Organic
chemistry
|
|
|
|
1 - 2 methods
|
1152
|
|
|
3 - 5 methods
|
1371
|
|
|
6 - 8 methods
|
1589
|
|
|
9+ methods
|
1810
|
|
Radiochemistry
|
|
|
|
1 - 2 methods
|
1207
|
|
|
3 - 5 methods
|
1425
|
|
|
6+ methods
|
1645
|
|
Asbestos
|
|
|
|
1 - 2 methods
|
986
|
|
|
3 - 5 methods
|
1207
|
|
|
6+ methods
|
1425
|
How
fees are calculated: DCLS calculates a laboratory's total fee by adding the
fees for the number of test methods in each category in the fee table for which
the laboratory is certified or applies to be certified. Contact lab_cert@dgs.virginia.gov
for more information about the fee category for a specific method.
Additional
fees:
Additional fees apply when a laboratory:
• Applies for modification of certification under 1VAC30-41-110
• Is moving its location when the move requires DCLS to perform
an onsite assessment
• Requests reinstatement of certification when DCLS requires an
onsite assessment
Hourly review fee and calculation of total fee: The fee to be
charged is the sum of the total hourly charges for all reviewers plus any onsite
assessment costs incurred. The hourly charge per reviewer is $67. The charge
per reviewer is determined by multiplying the number of hours expended in the
review by $67.
Onsite review and travel expenses: If an onsite review is
required, travel time and onsite review time will be charged at the same hourly
rate of $67 and any travel expenses will be added.
When to pay: Payment is due
at the time the application is made or annually thereafter upon receipt of the
invoice from DCLS. Annual billing precedes the expiration of the current
certificate.
How to pay: Fees may be paid by check, draft, or postal money
order payable to the Treasurer, Commonwealth of Virginia or submitted
electronically, if available. Payment must be in U.S. currency, except that agencies
and institutions of the Commonwealth of Virginia may submit interagency
transfers for the amount of the fee. Laboratories may also pay fees using
credit cards. All fees must be sent to the following address or submitted
electronically, if available: DCLS, Attn: Lab Certification, 600 North 5th
Street, Richmond, VA 23219. A fee payment form is available on the Drinking
Water page of the DCLS website at www.dgs.virginia.gov/dcls.
Contact Information: Rhonda Bishton, Director's
Executive Administrative Assistant, Department of General Services, 1100 Bank
Street, Suite 420, Richmond, VA 23219, email rhonda.bishton@dgs.virginia.gov, telephone (804) 786-3311, or FAX (804) 371-8305.
DEPARTMENT OF MEDICAL ASSISTANCE SERVICES
Intent to Amend the Virginia State
Plan for Medical Assistance Pursuant to § 1902(a)(13) of the Social
Security Act (USC § 1396a(a)(13)) - ARTS Updates
Comment period: April 21, 2020, to May 20, 2020.
The Virginia Department of Medical Assistance Services (DMAS)
hereby affords the public notice of its intention to amend the Virginia State
Plan for Medical Assistance to provide for changes to the Methods and Standards
for Establishing Payment Rates - Other Types of Care (12VAC30-80).
This notice is intended to satisfy the requirements of 42 CFR
447.205 and § 1902(a)(13) of the Social Security Act, 42 USC
§ 1396a(a)(13). A copy of this notice is available for public
review from Emily McClellan, Department of Medical Assistance Services, 600
Broad Street, Suite 1300, Richmond, VA 23219, or email emily.mcclellan@dmas.virginia.gov.
DMAS is specifically soliciting input from stakeholders,
providers, and beneficiaries on the potential impact of the proposed changes
discussed in this notice. Comments or inquiries may be submitted in writing
within 30 days of this notice publication to Emily McClellan and such comments
are available for review at the same address. Comments may also be submitted in
writing on the Virginia Regulatory Town Hall public comment forum attached to
this notice at https://townhall.virginia.gov/L/generalnotice.cfm.
Reimbursement Changes Affecting Other Types of Care (12VAC
30-80): The changes made to 12VAC30-80-32 on March
6, 2020, will be replicated in the state plan. These changes relate to the
rates paid to psychiatrists and other licensed or registered individuals for
substance use disorder counseling services, as well as the rates paid for
office-based opioid treatment services and opioid treatment programs. The full
text of the changes may be viewed at https://townhall.virginia.gov/L/ViewXML.cfm?textid=14082, then scrolling down to 12VAC30-80-32.
There is no expected increase or decrease in annual
expenditures as a result of these changes.
Contact Information: Emily McClellan, Regulatory
Manager, Division of Policy and Research, Department of Medical Assistance
Services, 600 East Broad Street, Suite 1300, Richmond, VA 23219, telephone
(804) 371-4300, FAX (804) 786-1680, TDD (800) 343-0634, or email emily.mcclellan@dmas.virginia.gov.
STATE WATER CONTROL BOARD
Proposed Consent Order for
American Hardwood Industries LLC
An enforcement action has been proposed for American Hardwood
Industries LLC (AHI) for violations at the Warm Springs Mill and at the
Lexington Mill. The State Water Control Board proposes to issue a consent order
with penalty and injunctive relief to AHI to address noncompliance with State
Water Control Law. A description of the proposed action is available at the
Department of Environmental Quality office listed or online at www.deq.virginia.gov.
Eric Millard will accept comments by email at eric.millard@deq.virginia.gov,
FAX at (540) 574-7878, or postal mail at Department of Environmental Quality,
Valley Regional Office, 4411 Early Road, P.O. Box 3000, Harrisonburg, VA 22801,
from May 11, 2020, to June 10, 2020.
Proposed Consent Order for Bristow
Shopping Center Limited Partnership LLP
An enforcement action has been proposed for Bristow Shopping
Center Limited Partnership LLP for violations of the State Water Control Law
and regulations at the Heritage Mall Citgo located in Annandale, Virginia. The
State Water Control Board proposes to issue a consent order to resolve
violations associated with the Heritage Mall Citgo. A description of the
proposed action is available at the Department of Environmental Quality office
listed or online at www.deq.virginia.gov. Benjamin Holland
will accept comments by email at benjamin.holland@deq.virginia.gov or by postal mail at
Department of Environmental Quality, Northern Regional Office, 13901 Crown
Court, Woodbridge, VA 22193, from May 11, 2020, through June 10, 2020.
Proposed Consent Order for Town of
Front Royal
An enforcement action has been proposed for the Town of Front
Royal for violations at the Front Royal waste water treatment plant. The State
Water Control Board proposes to issue a consent order with penalty, injunctive
relief, and a supplemental environmental project to the Town of Front Royal to
address noncompliance with State Water Control Law. A description of the
proposed action is available at the Department of Environmental Quality office
listed or online at www.deq.virginia.gov. Eric Millard will
accept comments by email at eric.millard@deq.virginia.gov, FAX at
(540) 574-7878, or postal mail at Department of Environmental Quality, Valley
Regional Office, 4411 Early Road, P.O. Box 3000, Harrisonburg, VA 22801, from
May 11, 2020, to June 10, 2020.
Proposed Consent Special Order for
JFS Holdings LLC
The State Water Control Board
proposes to issue a consent special order to JFS Holdings LLC for alleged
violation of the State Water Control Law at the King William Tractor Supply
located at the corner of State Route 30 and King William Road. A description of
the proposed action is available at the Department of Environmental Quality
office listed or online at www.deq.virginia.gov. Jeff Reynolds
will accept comments by email at jefferson.reynolds@deq.virginia.gov, FAX at (804) 527-5106, or
postal mail at Department of Environmental Quality, Piedmont Regional Office
(Enforcement), 4949-A Cox Road, Glen Allen, VA 23060, until June 11, 2020.
Proposed Consent Order for Mr.
Gurcharan Lail
An enforcement action has been proposed for Mr. Gurcharan Lail
for violations of the State Water Control Law and regulations at One Stop
Trailer Park located in Leesburg, Virginia. The State Water Control Board
proposes to issue a consent order to resolve violations associated with One
Stop Trailer Park. A description of the proposed action is available at the
Department of Environmental Quality office listed or online at www.deq.virginia.gov.
Benjamin Holland will accept comments by email at benjamin.holland@deq.virginia.gov or by postal mail at
Department of Environmental Quality, Northern Regional Office, 13901 Crown
Court, Woodbridge, VA 22193, from May 11, 2020, through June 10, 2020.
Proposed Enforcement Action for
Rudy's Truck & Auto Parts LLC
An enforcement action has been proposed for Rudy's Truck &
Auto Parts LLC for violations of the State Water Control Law in
Chesapeake, Virginia. A description of the proposed action is available at the
Department of Environmental Quality office listed or online at www.deq.virginia.gov.
Russell Deppe will accept comments by email at russell.deppe@deq.virginia.gov,
FAX at (757) 518-2009, or postal mail at Department of Environmental Quality,
Tidewater Regional Office, 5636 Southern Boulevard, Virginia Beach, VA 23462,
from May 11, 2020, to June 10, 2020.
VIRGINIA CODE COMMISSION
Notice to State Agencies
Contact Information: Mailing Address: Virginia
Code Commission, Pocahontas Building, 900 East Main Street, 8th Floor,
Richmond, VA 23219; Telephone: (804) 698-1810; Email: varegs@dls.virginia.gov.
Meeting Notices: Section 2.2-3707 C of the Code of
Virginia requires state agencies to post meeting notices on their websites and
on the Commonwealth Calendar at https://commonwealthcalendar.virginia.gov.
Cumulative Table of Virginia Administrative Code Sections
Adopted, Amended, or Repealed: A table listing regulation sections that
have been amended, added, or repealed in the Virginia Register of
Regulations since the regulations were originally published or last
supplemented in the print version of the Virginia Administrative Code is
available at http://register.dls.virginia.gov/documents
/cumultab.pdf.
Filing Material for Publication in the Virginia Register
of Regulations: Agencies use the Regulation Information System (RIS) to
file regulations and related items for publication in the Virginia Register
of Regulations. The Registrar's office works closely with the Department of
Planning and Budget (DPB) to coordinate the system with the Virginia Regulatory
Town Hall. RIS and Town Hall complement and enhance one another by sharing
pertinent regulatory information.