Titles of Regulations: 6VAC35-71. Regulation Governing Juvenile Correctional Centers (amending 6VAC35-71-10, 6VAC35-71-30 through 6VAC35-71-290, 6VAC35-71-310, 6VAC35-71-320, 6VAC35-71-330, 6VAC35-71-350, 6VAC35-71-360, 6VAC35-71-400 through 6VAC35-71-590, 6VAC35-71-610, 6VAC35-71-620, 6VAC35-71-630, 6VAC35-71-650 through 6VAC35-71-720, 6VAC35-71-740, 6VAC35-71-745, 6VAC35-71-747, 6VAC35-71-750, 6VAC35-71-760, 6VAC35-71-770, 6VAC35-71-790 through 6VAC35-71-930, 6VAC35-71-950, 6VAC35-71-960, 6VAC35-71-970, 6VAC35-71-990 through 6VAC35-71-1120, 6VAC35-71-1140, 6VAC35-71-1180, 6VAC35-71-1190, 6VAC35-71-1210; adding 6VAC35-71-15, 6VAC35-71-215, 6VAC35-71-545, 6VAC35-71-735, 6VAC35-71-765, 6VAC35-71-1175, 6VAC35-71-1195, 6VAC35-71-1203, 6VAC35-71-1204, 6VAC35-71-1205, 6VAC35-71-1206, 6VAC35-71-1207, 6VAC35-71-1208, 6VAC35-71-1209; repealing 6VAC35-71-20, 6VAC35-71-1130, 6VAC35-71-1150, 6VAC35-71-1160, 6VAC35-71-1200, 6VAC35-71-1230, 6VAC35-71-1240, 6VAC35-71-1250, 6VAC35-71-1260, 6VAC35-71-1270).

6VAC35-73. Regulation Governing Juvenile Boot Camps (adding 6VAC35-73-10 through 6VAC35-73-50).

Statutory Authority: §§ 16.1-309.9 and 66-10 of the Code of Virginia.

Public Hearing Information: No public hearing is currently scheduled.

Public Comment Deadline: March 16, 2022.

Agency Contact: Ken Davis, Regulatory Affairs Coordinator, Department of Juvenile Justice, 600 East Main Street, 20th Floor, Richmond, VA 23219, telephone (804) 807-0486, FAX (804) 371-6490, or email kenneth.davis@djj.virginia.gov.

Basis: Section 66-13 of the Code of Virginia gives the Department of Juvenile Justice the authority to receive juveniles committed to it by the courts of the Commonwealth and to establish, staff, and maintain facilities for the rehabilitation, training, and confinement of such juveniles. The Board of Juvenile Justice is entrusted with general, discretionary authority to promulgate regulations by § 66-10 of the Code of Virginia, which authorizes the board to promulgate such regulations as may be necessary to carry out the provisions of this title and other laws of the Commonwealth. The provisions governing privately operated juvenile correctional centers and boot camps are mandated by the Juvenile Corrections Private Management Act (§ 66-25.3 et seq. of the Code of Virginia) and § 66-13 of the Code of Virginia, respectively.

Purpose: In June 2016, the board authorized the submission of a Notice of Intended Regulatory Action (NOIRA) to initiate the regulatory process for a comprehensive review of 6VAC35-71. To complete the comprehensive review and revisions to this regulation, the department convened a committee consisting of representatives from various divisions of the department. The committee recommended revisions to the regulation with the goal of streamlining the language, clarifying ambiguous provisions, and imposing new requirements that align with the changes that have occurred since the department's last review of the regulation. The board approved these proposed amendments in January 2018. Since the board's 2018 review, the department has identified additional changes that should have been proposed at the previous stage and are needed to clarify requirements, properly differentiate between various programs available for youth committed to the department, minimize the incorporation of procedural requirements into the regulation, and increase compliance with regulatory and statutory mandates among regulants and departmental staff.

Having clear, concise regulations is essential to protecting the health, safety, and welfare of residents, staff, and visitors in juvenile correctional centers (JCCs) and citizens in the community. Clearer expectations for the administrators running these facilities will promote efficiency and allow staff to utilize additional resources for supporting the needs of the residents, thus supporting the overall rehabilitation and community safety goals of the department.

Substance:

The department is recommending the following new provisions be added to the regulation:

6VAC35-71-15 (recommended at Revised Proposed Stage), narrowing the scope of this regulatory chapter to apply solely to state-operated JCCs and privately operated JCCs governed by the Juvenile Corrections Private Management Act;

6VAC35-71-215 (recommended at Proposed Stage), mandating that employees or contractors who threaten substantial harm to residents, others, or the public be removed immediately from duties involving the supervision of residents;

6VAC35-71-545 (recommended at Proposed Stage), addressing the rules staff must follow if an emergency or other situation necessitates a facility or unit lockdown, including mandated periodic checks of locked down residents, required notification to or approval by the superintendent, and provision of daily opportunities to interact with the superintendent and for large muscle exercise;

6VAC35-71-735 (recommended at Proposed Stage), requiring JCC housing units to function as therapeutic communities with consistent staffing and resident placement, daily therapeutic activities, and oversight by an interdisciplinary JCC team;

6VAC35-71-765 (recommended at Proposed Stage with additional changes at Revised Proposed Stage), requiring JCCs, where practicable, to increase family and natural support engagement opportunities through visitation, contacts, and other opportunities;

6VAC35-71-1175 (recommended at Revised Proposed Stage), capturing the physical restraint requirements formerly imposed in Section 1130;

6VAC35-71-1180 and 6VAC35-71-1190 (existing), 6VAC35-71-1195, 6VAC35-71-1203 through 6VAC35-71-1208 (recommended at Revised Proposed Stage), establishing new restrictions and controls on the use of mechanical restraints, protective devices including spit guards, and mechanical restraint chairs; and

6VAC35-71-1209 (recommended at Revised Proposed Stage), prohibiting the use of certain physical and mechanical restraints and protective devices on pregnant residents with certain exceptions.

The department is recommending a number of substantive revisions to existing language in this regulation:

6VAC35-71-60 (recommended at Revised Proposed Stage), narrowing the classes of incidents subject to incident reporting requirements to exclude incidents identified by written procedures, expanding the class of incidents to include mechanical restraint chair use, and directing the department to establish written procedures to address additional reportable incidents;

6VAC35-71-80 (recommended at Revised Proposed Stage), establishing a deadline for reviewing and resolving nonemergency grievances within 30 business days and clarifying what constitutes a resolution for these purposes;

6VAC35-71-110 (recommended at Revised Proposed Stage), changing the frequency of and staff required to make periodic visits to housing units, and allowing parameters to be determined through written procedures;

6VAC35-71-150 (recommended at Proposed Stage), removing duplicative orientation requirements that are addressed as part of the required initial training and mandating that contractors be oriented rather than trained on expectations of working in a secure environment;

6VAC35-71-160 and 6VAC35-71-170 (recommended at Proposed Stage), amending the initial and retraining requirements to (i) specify the required training hours for medical staff; (ii) allow medical staff and direct supervision employees to receive a portion of training prior to assuming their roles, with the remaining hours completed before the end of their first year's employment; and (iii) expanding the staff who must receive initial and recurring training in implementing a suicide prevention program to include direct supervision and security employees and medical staff;

6VAC35-71-185 (recommended at Proposed Stage), requiring contractors who regularly serve residents to comply with the same tuberculosis mandates as other employees;

6VAC35-71-220 (recommended at Proposed Stage), removing any explicit or implicit provision authorizing volunteers and interns to be alone with residents and adding language explicitly prohibiting them from assuming direct care or direct supervision responsibilities;

6VAC35-71-260 (recommended at Revised Proposed Stage), removing the requirement that certain records be kept up to date and uniformly and directing the department to have written procedures in place for maintaining such records.

6VAC35-71-400 (recommended at Revised Proposed Stage), expanding the smoking prohibitions to include additional items and the category of individuals precluded from using such products on the JCC premises;

6VAC35-71-460 (recommended at Revised Proposed Stage), amending the emergency and evacuation provisions such that emergencies jeopardizing the health, safety, and welfare of residents shall be reported to various individuals within the same timeframes as other serious incidents;

6VAC35-71-460 (recommended at Proposed Stage), expanding the required documentation for JCC monthly evacuation drills;

6VAC35-71-480 (recommended at Proposed and Revised Proposed Stages), mandating that manual or instrumental body cavity searches be conducted at a local medical facility except in exigent circumstances creating a threat to the health of a resident, and directing that such searches occurring at the facility be conducted by a qualified medical professional;

6VAC35-71-510 (recommended at Revised Proposed Stage), modifying the permissible purposes for having weapons on the JCC premises or during JCC-related activities;

6VAC35-71-540 (recommended at Proposed and Revised Proposed Stages), requiring staff members responsible for transporting residents to maintain a valid driver's license and report changes in their license status; expanding the staff authorized to transport residents by vehicle; and directing staff to provide nonemployees who temporarily assume custody of a resident for transportation purposes with certain information and the resident's applicable medication;

6VAC35-71-610 (recommended at Revised Proposed Stage), removing the current exception permitting the board to excuse the department from providing residents with daily opportunities to shower, instead permitting an exception for documented emergencies;

6VAC35-71-630 (recommended at Proposed Stage), limiting the facility's authority to provide restricted diets or impose alternative dietary schedules for managing maladaptive behavior only to scenarios where the resident has used food or culinary equipment inappropriately and jeopardized JCC security; and reducing the maximum time permitted between the JCC's evening meal and the following morning's meal;

6VAC35-71-680 (recommended at Proposed Stage), amending the provision that requires staff to furnish residents with a copy of written information at orientation, including, for examples rules of the facility and disciplinary reports, so that staff have the discretion to show residents displaying maladaptive behavior this information instead of providing a copy;

6VAC35-71-690 (recommended at Revised Proposed Stage), eliminating certain requirements related to contraband discovered at admission;

6VAC35-71-710 (recommended at Revised Proposed Stage), requiring staff to document due process safeguards in writing and provide a copy of such safeguards to the resident, both during orientation and if the resident is reassigned or transferred;

6VAC35-71-720 (recommended at Revised Proposed Stage), requiring staff to retain certain information in a determinately committed resident's case record at discharge and removing the discharge plan from the list of documents that must be included in the record at discharge;

6VAC35-71-820 (recommended at Proposed Stage), permitting qualified direct supervision employees to be alone with residents without direct care employees conducting the required visual checks;

6VAC35-71-830 (recommended at Proposed and Revised Proposed Stages), adjusting the required staff-to-resident ratio from 1:10 to 1:8, authorizing security staff to transport residents for routine or emergency purposes, and authorizing either security employees or direct care employees to supervise residents in the infirmary or nurse's station;

6VAC35-71-1060 (recommended at Revised Proposed Stage), changing the requirements when residents require offsite medical treatment;

6VAC35-71-1110 (recommended at Revised Proposed Stage) extending the documentation retention period for records of disciplinary hearings from six months to three years;

6VAC35-71-1120 (recommended at Revised Proposed Stage), removing the qualifier that timeout is only available after application of less-restrictive alternatives and the provision prohibiting timeout to address chargeable offenses;

6VAC35-71-1140 (recommended at Proposed Stage and Revised Proposed Stages), narrowing the definition of room confinement for safety purposes; removing isolation as a permissible form of confinement; requiring confined residents to be monitored visually at least every 15 minutes, imposing a graduated review and approval process for confinement beyond 24, 48, and 72 hours; changing the opportunities available to residents during confinement to more closely align with existing regulatory provisions; setting out a case management review process for confinement exceeding five days and specifying a deadline for holding applicable meetings; requiring additional staff interaction with confined residents; and removing the delayed effective date for implementing these provisions.

In addition to these changes, the department proposes to add a new chapter, Regulation Governing Juvenile Boot Camps (6VAC35-73), into which the existing boot camp provisions, currently contained in 6VAC35-71-1230 through 6VAC35-71-1270, will be moved. The new chapter includes 6VAC35-73-10 through 6VAC35-73-50.

Issues: Primary advantages: The proposed amendments mandating therapeutic communities and emphasizing family inclusion will ensure a greater focus on the rehabilitation of residents and help the department in its efforts to reduce recidivism among youth formerly committed to the department. Additional controls placed on the use of mechanical restraints, protective devices, and the mechanical restraint chair will help to ensure that residents who are mechanically restrained due to behavior that threatens themselves or others or impedes critical facility operations will be restrained in a manner that ensures their safety.

The proposed amendments excluding certain important practices from the definition of room confinement will allow staff to confine residents temporarily during these activities in order to ensure facility security and protection of residents and staff. Safety will also be enhanced among JCC staff and residents due to expanded smoking prohibitions within the secure perimeter, more stringent monitoring of residents demonstrating self-injurious behaviors, and more frequent room checks.

Primary disadvantages: The department does not expect the proposed regulatory changes to result in any disadvantages to the public, the department, or the Commonwealth in general.

Department of Planning and Budget's Economic Impact Analysis:

The Department of Planning and Budget (DPB) has analyzed the economic impact of this proposed regulation in accordance with § 2.2-4007.04 of the Code of Virginia (Code) and Executive Order 14 (as amended, July 16, 2018). The analysis presented below represents DPB's best estimate of these economic impacts.¹

Summary of the Proposed Amendments to Regulation. On September 30, 2019, amendments to 6VAC35-71 Regulation Governing Juvenile Correctional Centers proposed by the Board of Juvenile Justice (Board) were published in the Virginia Register of Regulations. The Board's proposed amendments reflected the Department of Juvenile Justice's (DJJ) continued efforts to transform its approach to juvenile justice, including implementing the community treatment model in its housing units, abolishing the use of segregation as a disciplinary measure in any existing and future juvenile correctional centers (JCCs), requiring additional monitoring of confined residents, enhancing training for DJJ personnel and staff, and increasing required staff-to-resident ratios in order to comply with federal law. An economic impact analysis of that proposal was published in the Virginia Regulatory Town Hall on August 18, 2018.²

The Board has now submitted a revised proposed stage with additional amendments. Among the numerous additional amendments are additional restrictions on the use of mechanical restraints and protective devices and removing the boot camp provisions from 6VAC35-71 Regulation Governing Juvenile Correctional Centers, and placing those provisions into their own new regulation called 6VAC35-75 Regulation Governing Juvenile Boot Camps.

Background The Regulation Governing Juvenile Correctional Centers establishes the minimum standards to which staff in the JCCs must comply. The existing regulation addresses program operations, health care, personnel and staffing requirements, facility safety, residents' rights, and the physical environment. It contains additional provisions for boot camps and privately operated JCCs. According to DJJ, the regulation seeks to promote the safety and security of residents, staff, volunteers, interns, and contractors, while protecting the rights of youth committed to DJJ and preparing them for successful re-entry into the community following their commitment.

Estimated Benefits and Costs

Proposed Stage Proposals

For the most part, the proposed amendments at the proposed stage reflected current practice, conformed regulatory language to federal or Virginia statutes, or were clarifications. Proposals that would have an impact in practice included: 1) narrowing authority to apply physical restraints, 2) reducing the length of time a resident may be restrained mechanically before a consult with a QMHP is necessary, 3) expanding the tuberculosis screening requirement to contractors, 4) adding "health-trained professionals" as individuals authorized to clear staff to return to work once they are suspected of having tuberculosis, 5) increasing the frequency of the required checks of residents under room confinement from every 30 minutes to every 15 minutes, 6) removing the requirement that animals be housed a reasonable distance from sleeping, living, and eating areas, 7) reducing restrictions on telephone calls, and 8) narrowing the category of individuals who must review and be prepared to implement the resident's behavior support contract.

Some of the proposals would require extra staff time. Examples of these are an expansion of the tuberculosis screening requirement to contractors, and increasing the frequency of the required checks of residents under room confinement from every 30 minutes to every 15 minutes. Other proposals would reduce needed staff time. Adding "health-trained professionals" as individuals authorized to clear staff to return to work once they are suspected of having tuberculosis, and narrowing the category of individuals who must review and be prepared to implement the resident's behavior support contract fall into this category. Reducing restrictions on telephone calls and removing the requirement that animals be housed a distance from sleeping, living, and eating areas are both beneficial for residents without significantly affecting costs.

Revised Proposed Stage Proposals

Additional proposed amendments here at the revised proposed stage that would likely have some impact include:

• Limiting the scope of Regulation Governing Juvenile Correctional Centers to apply solely to state-operated JCCs and privately operated JCCs governed by the Juvenile Corrections Private Management Act (Act).³ Currently there is only one state-operated JCC and no privately operated JCCs in the Commonwealth.

• Establishing a new regulation called 6VAC35-75 Regulation Governing Juvenile Boot Camps that would consist of the current provisions applicable to juvenile boot camps in Regulation Governing Juvenile Correctional Centers unchanged.

• Narrowing the classes of incidents subject to reporting requirements to exclude incidents identified by written procedures, expanding the class of incidents subject to reporting requirements to include mechanical restraint chair use, and directing the department to establish written procedures to address additional reportable incidents.

• Establishing a deadline for reviewing and resolving non-emergency grievances within 30 business days and clarifying what constitutes a resolution.

• Expanding the smoking prohibitions to include additional items and the category of individuals precluded from using these products on the JCC premises.

• Requiring that emergencies that may jeopardize the health, safety, and welfare of residents be reported to the parents or legal guardians of all residents, the director of DJJ, or the director's designee, and the Board within 24 hours. The current requirement is that it be reported within 72 hours.

• Requiring that documentation of the discussion with the parent/guardian at discharge and a comprehensive discharge summary be retained for determinate commitments as well as indeterminate commitments.

• Extending the documentation retention period for records of disciplinary hearings from 6 months to three years.

• Limiting permissible purposes of mechanical restraints to the following: (i) to control residents whose behavior imminently risks their own safety or that of staff or others; (ii) for controlled movement, or (iii) in emergencies.

• Stating that a mental health clinician or other qualifying licensed medical professional may order termination of a mechanical restraint or protective device at any time upon determining that the item poses a health risk.

• Expressly allowing JCC staff to use spit guards⁴ on residents provided the guard's design does not inhibit the resident's ability to breathe, allows for visibility, and the device is sold specifically to prevent biting or spitting. Such use would only be permitted on residents who previously bit or spat on someone at the current facility or threaten, attempt to, or actually spit on a resident or staff in the course of a current restraint.

• Require that if a resident remains in a mechanical restraint for a period of two hours or more, the resident shall be permitted to exercise the his or her limbs for a minimum of 10 minutes every two hours in order to prevent blood clots.

• Excluding restraint chairs from the definition of mechanical restraint.⁵ Separate requirements are proposed for restraint chairs.

• Defining "mechanical restraint chair" as an approved chair used to restrict the freedom of movement or voluntary functioning of a portion of an individual's body as a means of controlling his physical activities while the individual is seated and either stationary or being transported.

• Greatly restricting the circumstances when and how a restraint chair may be used.

• Requiring that a video recording be produced and retained for a minimum of three years when a resident is placed in a restraint chair until the resident's release, when restrained in the chair for purposes other than controlled movement.

According to DJJ, the proposed and revised proposed changes are designed to enhance the safety of residents and staff in JCCs, reduce injuries, ensure the involvement of families in the committed youth's rehabilitation, and help DJJ better monitor the value and effectiveness of existing regulations, thereby promoting public safety. To the extent the proposed and revised proposed amendments are effective in achieving these goals, they would be beneficial.

With one possible exception, the revised proposed amendments are unlikely to require that any additional items be purchased, or otherwise substantively affect (either upward or downward) the need for any particular expenditures. According to DJJ, the one existing JCC has not used the restraint chair at that facility since 2015. If the agency resumes use of the restraint chair at the one JCC facility, or permits its use in any future facilities, DJJ may need to update or expand its stock of video cameras to meet the video recording requirement.

Some of the revised proposed amendments may require a modest increase in staff time, for example, requiring that emergencies that may jeopardize the health, safety, and welfare of residents be reported to the parents or legal guardians of all residents, the director of DJJ, or the director's designee, and the Board within 24 hours. Some of the revised proposed amendments, may moderately reduce required staff time, for example, narrowing the classes of incidents subject to reporting requirements to exclude incidents identified by written procedures. DJJ does not believe that any additional staff would need to be hired.

Businesses and Other Entities Affected. Currently, the regulation affects the one state-operated JCC. Proposed revisions to this regulation would affect the facility's administration, staff, and any contract service providers, in addition to the residents in the facility and their families. The revised proposal does not appear to have an adverse economic impact.⁶

Small Businesses⁷ Affected. The revised proposed regulation is unlikely to substantively affect costs for small businesses.

Localities⁸ Affected.⁹ Currently, the regulation affects the one state-operated JCC, which is located in Chesterfield County. The proposal does not require additional expenditures for localities.

Projected Impact on Employment. The revised proposed regulation is unlikely to significantly affect total employment.

Effects on the Use and Value of Private Property. The revised proposed regulation is unlikely to substantively affect the use and value of private property or real estate development costs.

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¹Code § 2.2-4007.04 requires that such economic impact analyses determine the public benefits and costs of the proposed amendments. Further the analysis should include but not be limited to: (1) the projected number of businesses or other entities to whom the proposed regulatory action would apply, (2) the identity of any localities and types of businesses or other entities particularly affected, (3) the projected number of persons and employment positions to be affected, (4) the projected costs to affected businesses or entities to implement or comply with the regulation, and (5) the impact on the use and value of private property.

²See https://townhall.virginia.gov/L/GetFile.cfm?File=44\4608\8208\EIA_DJJ_8208_v2.pdf

³This Act is found at Virginia Code § 66-25.3 et seq.

⁴"Spit guard" is defined as "a protective device designed for the purpose of preventing the spread of communicable diseases as a result of spitting or biting."

⁵In the revised proposed regulation, "mechanical restraint" is defined as "an approved mechanical device that involuntarily restricts the freedom of movement or voluntary functioning of a limb or portion of an individual's body as a means of controlling his physical activities when the individual being restricted does not have the ability to remove the device. For purposes of this chapter mechanical restraints shall include flex-cuffs, handcuffs, leather restraints, leg irons, restraining belts and straps, and waist chains."

⁶Adverse impact is indicated if there is any increase in net cost or reduction in net revenue for any entity, even if the benefits exceed the costs for all entities combined.

⁷Pursuant to § 2.2-4007.04 of the Code of Virginia, small business is defined as "a business entity, including its affiliates, that (i) is independently owned and operated and (ii) employs fewer than 500 full-time employees or has gross annual sales of less than $6 million."

⁸"Locality" can refer to either local governments or the locations in the Commonwealth where the activities relevant to the regulatory change are most likely to occur.

⁹§ 2.2-4007.04 defines "particularly affected" as bearing disproportionate material impact.

Agency's Response to Economic Impact Analysis: The responsible Virginia Board of Juvenile Justice agency representatives have reviewed the Department of Planning and Budget's (DPB's) economic impact analysis, and the agency is in agreement with DPB's analysis.

Summary:

The revised proposed regulatory action is a comprehensive revision of Regulation Governing Juvenile Correctional Centers (6VAC35-71) to streamline language, clarify ambiguous provisions, and adopt new requirements that align with changes in the community treatment model. The revised proposed amendments include (i) implementing the community treatment model in the Department of Juvenile Justice housing units, (ii) abolishing the use of segregation as a disciplinary measure in any existing or future juvenile correction center, (iii) requiring additional monitoring of confined residents, (iv) enhancing training for department personnel and staff, (v) placing restrictions on the use of mechanical restraints and protective devices, (vi) increasing required staff-to-resident ratios to comply with federal law, and (vii) moving provisions applicable to juvenile boot camps into a new, separate chapter, Regulation Governing Juvenile Boot Camps (6VAC35-73).

6VAC35-71-10. Definitions.

The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:

"Active supervision" or "actively supervise" means [ a method the act ] of resident supervision in which a direct care employee is (i) actively patrolling and frequently viewing the areas in which residents are present a minimum of once every 15 minutes and (ii) close enough in proximity to the resident to provide a quick response should an incident occur.

"Annual" means within 13 months of the previous event or occurrence.

"Assistant superintendent" means the individual who provides regular assistance and support to the superintendent in the management and operation of a juvenile correctional center.

"Aversive stimuli" means physical forces, such as sound, electricity, heat, cold, light, water, or noise, or substances, such as hot pepper, pepper sauce, or pepper spray, measurable in duration and intensity that when applied to a resident are noxious or painful to the resident.

"Behavior management" means the principles and methods employed to help a resident achieve positive behavior and to address and correct a resident's inappropriate behavior in a constructive and safe manner [ in accordance with written procedures governing that emphasizes ] program expectations, treatment goals, resident and staff safety and security, and the resident's individual service plan.

"Board" means the Board of Juvenile Justice.

[ "Boot camp" means a short-term secure or nonsecure juvenile residential program that includes aspects of basic military training and that utilizes a form of military-style discipline whereby employees are authorized to respond to minor institutional offenses by imposing immediate sanctions that may require the performance of some physical activity based on the program's written procedures. ]

"Case record" [ or "record" ] means [ the collection of ] written or electronic information regarding a resident and the resident's family, if applicable [ , maintained in accordance with written procedures ].

"Community manager" means the individual who supervises, coordinates, and directs an assigned group of staff in multiple housing units and who oversees the schedules, programs, and services for assigned housing units within a juvenile correctional center.

"Contraband" means [ any an ] item possessed by or accessible to a resident or found within a juvenile correctional center or on its premises that (i) is prohibited by statute, regulation, or department procedure; (ii) is not acquired through approved channels or in prescribed amounts; or (iii) may jeopardize the safety and security of the juvenile correctional center or individual residents.

"Contractor" means an individual who has entered into a legal agreement to provide services on a recurring basis to a juvenile correctional center.

"Department" means the Department of Juvenile Justice.

"Direct care" means the time period during which a resident who is committed to the department pursuant to § 16.1-272 or 16.1-285.1 [ , ] or subsection subdivision A 14 [ or A 17 ] of § 16.1-278.8 of the Code of Virginia is under the supervision of staff in a juvenile correctional center operated by or under contract with the department.

"Direct care staff employee" means [ the an ] staff employee whose primary job responsibilities are for (i) maintaining the safety, care, and well-being of residents; (ii) implementing the structured program of care and the behavior management program; and (iii) maintaining the security of the facility. [ For purposes of this chapter, the term "direct care employee" shall include a security employee assigned, either on a primary or as-needed basis, to perform the duties of clauses (i), (ii), and (iii) of this definition and who is required to receive initial and annual training in these areas in order to carry out the responsibilities in clauses (i), (ii), and (iii) of this definition. ]

"Direct supervision" or "directly supervise" means the act of working with residents who are not in the presence of direct care staff. Staff members who provide direct supervision are responsible for maintaining the safety, care, and well-being of the residents in addition to providing services or performing the primary responsibilities of that position [ a method of resident supervision in which the act of ] a direct supervision employee [ is authorized to provide providing ] services to a resident while direct care [ staff employees ] are not within close proximity and do not have direct and continuous visual observation of or the ability to hear any sounds or words spoken by the resident.

"Direct supervision employee" means [ a staff member an employee ] who is responsible for maintaining the safety, care, and well-being of the residents in addition to providing services or performing the primary responsibilities of that position and who is authorized to directly supervise residents.

"Director" means the Director of the Department of Juvenile Justice.

"Emergency" means a sudden, generally unexpected occurrence or set of circumstances demanding immediate action such as a fire, chemical release, loss of utilities, natural disaster, taking of hostages hostage situation, major disturbances disturbance, escape, and or bomb threats threat. Emergency For purposes of this definition, "emergency" does not include regularly scheduled employee time off or other situations that reasonably could be reasonably anticipated.

"Gender identity" means a person's internal sense of being male or female, regardless of the person's sex assigned at birth.

"Grievance" means a written communication by a resident on a department-approved form that reports a condition or situation that [ relates to department procedure and that ] presents a risk of hardship or harm to a resident [ and relates to department procedure ].

[ "Health care record" means the complete record of ] medical screening and examination information and ongoing records of medical and ancillary service delivery, including but not limited to all findings, diagnoses, treatments, dispositions, prescriptions, and their administration. [ all health care services provided to a resident, including medical, dental, orthodontic, mental health, family planning, obstetrical, gynecological, health education, and other ancillary records. ]

"Health care services" means those actions, [ preventative preventive ] and therapeutic, taken for the physical and mental well-being of a resident. Health care services include medical, dental, orthodontic, mental health, family planning, obstetrical, gynecological, health education, and other ancillary services.

[ "Health trained "Health-trained ] personnel" means an individual who is trained by a licensed health care provider to perform specific duties, such as administering health care screenings, reviewing screening forms for necessary follow-up care, preparing residents and records for sick call, and assisting in the implementation of certain medical orders and appropriately supervised to carry out specific duties with regard to the administration of health care.

"Housing unit" means the space in a juvenile correctional center in which a particular group of residents resides, which comprises sleeping areas, bath and toilet facilities, and a living room or its equivalent for use by the residents. Depending upon its design, a building may contain one or several separate housing units.

"Human research" means any systematic investigation, including research development, testing, and evaluation utilizing human subjects that is designed to develop or contribute to generalized knowledge. Human research shall not be deemed to include research exempt from federal research regulation pursuant to 45 CFR 46.101(b).

"Immediate family member" means a resident's parent or legal guardian, step-parent, grandparent, spouse, child, sibling, [ and or ] step-sibling.

"Individual service plan" or "service plan" means a written plan of action developed, revised as necessary, and reviewed at specified intervals, to meet [ the needs of ] a [ resident resident's needs ]. The individual service plan specifies (i) measurable short-term and long-term goals; (ii) the objectives, strategies, and time frames for reaching the goals; and (iii) the individuals responsible for carrying out the plan.

"Juvenile correctional center," "JCC," or "facility" means a public or private facility, operated by or under contract with the Department of Juvenile Justice department, where 24-hour per day care is provided to residents under the direct care of the department 24 hours a day, seven days a week. [ For purposes of this chapter, "juvenile correctional center" does not include any facility at which a direct care alternative placement program is operated. ]

"Living unit" means the space in a juvenile correctional center in which a particular group of residents resides that contains sleeping areas, bath and toilet facilities, and a living room or its equivalent for use by the residents. Depending upon its design, a building may contain one living unit or several separate living units.

[ "JCC administration" or "facility administration" means the juvenile correctional center superintendent or the superintendent's designee. ]

"Legal mail" means a written communication that is sent to or received from a designated class of correspondents, [ as defined in written procedures, which shall include any including a ] court, legal counsel, administrator of the grievance system, the department, or the regulatory authority.

"Lockdown" means the restriction of all or a group of residents to their housing unit, an area within their housing unit, or another area within a JCC for the purpose of (i) relieving temporary tensions within the facility [ that may threaten or critically affect staff or residents or present a risk to public safety ]; (ii) conducting a facility search for [ missing tools or other security ] contraband; (iii) responding to an imminent threat to the security and control of the facility or to the safety of staff, residents, or the public; or (iv) responding to other unexpected circumstances that threaten the safe operation of the facility, such as a loss of electricity, a critical shortage of staff, or an emergency.

"Mechanical restraint" means [ the use of ] an approved mechanical device that involuntarily restricts the freedom of movement or voluntary functioning of a limb or portion of an individual's body as a means of controlling his physical activities when the individual being restricted does not have the ability to remove the device. For purposes of this [ definition chapter ], mechanical restraints [ are limited to handcuffs, handcuff covers, leather restraints, shall include ] flex-cuffs, [ handcuffs, leather restraints, waist chains, ] leg irons, restraining belts and straps, [ helmets, spit guards, anti-mutilation gloves, and restraint chairs and waist chains.

"Mechanical restraint chair" means an approved chair used to restrict the freedom of movement or voluntary functioning of a portion of an individual's body as a means of controlling his physical activities while the individual is seated and either stationary or being transported. ]

"Medical record" means the complete record of medical screening and examination information and ongoing records of medical and ancillary service delivery, including all findings, diagnoses, treatments, dispositions, prescriptions, and their administration.

"Medication incident" means any one of the following errors made in administering a medication to a resident: (i) a resident is given incorrect medication; (ii) medication is administered to the incorrect resident; (iii) an incorrect dosage is administered; (iv) medication is administered at the wrong time or not at all; or (v) the medication is administered through an improper method. For purposes of this regulation, a medication incident does not include a resident's refusal of appropriately offered medication.

[ "Mental health clinician" means a clinician licensed to provide assessment, diagnosis, treatment planning, treatment implementation, and similar clinical counseling services, or a license-eligible clinician under supervision of a licensed mental health clinician. ]

"Natural support" means [ a department-approved personal association and pro-social relationship typically developed in the community that enhances the quality and security of life for a resident and that is expected to provide post-release support, including ] an extended family member, person serving as a mentor, [ or ] representative from a community organization [ , or other person in the community with whom a resident has developed a relationship that enhances the resident's quality and security of life and who is expected to provide post-release support ].

"On duty" means the period of [ time, during ] an employee's scheduled work hours, during which the employee is responsible for the direct supervision of one or more residents in the performance of that employee's [ position's position ] duties.

"Parent" or "legal guardian" means (i) a biological or adoptive parent who has legal custody of a resident, including either parent if custody is shared under a joint decree or agreement; (ii) a biological or adoptive parent with whom a resident regularly resides; (iii) a person judicially appointed as a legal guardian of a resident; or (iv) a person who exercises the rights and responsibilities of legal custody by delegation from a biological or adoptive parent, upon provisional adoption, or otherwise by operation of law.

"Physical restraint" means the application of behavior intervention techniques involving a physical intervention to prevent an individual from moving all or part of his body.

"Premises" means the tracts of land within the secure perimeter on which any part of a juvenile correctional center is located and any buildings on such tracts of land.

[ "Protective device" means an approved device placed on a portion of a resident's body to protect the resident or staff from injury. ]

"Reception and Diagnostic Center" or "RDC" means the juvenile correctional center that serves as the central intake facility for all individuals committed to the department. The Reception and Diagnostic Center's primary function is to orient, evaluate, and classify each resident before being assigned to a juvenile correctional center or alternative placement.

"Regulatory authority" means the board, or the department if designated by the board.

"Resident" means an individual, [ either a minor or an adult regardless of age ], who is committed to the department and resides in a juvenile correctional center.

"Rest day" means a period of not less than 24 consecutive hours during which the direct care [ staff person employee ] has no responsibility to perform duties related to employment at the JCC or with the department.

"Room confinement" means the involuntary placement of an individual resident in the resident's room or other designated room [ , except during normal sleeping hours, ] and the imposition of additional restrictions [ for the purpose of (i) ensuring the safety of the resident, staff, or others within the facility; (ii) ensuring the security of the facility; or (iii) protecting property within the facility ]. For purposes of this [ regulation chapter ], room confinement shall not include [ any (i) ] timeout [ period periods; (ii) confinement during normal sleeping hours; (iii) confinement for purposes of allowing residents in a housing unit to shower safely; (iv) confinement for purposes of conducting facility counts; (v) confinement during shift changes; or (vi) or any ] confinement resulting from a lockdown.

"Rules of conduct" means a listing list of a juvenile correctional center's rules or regulations that is maintained to inform residents and others of the behavioral expectations of the behavior management program, about behaviors that are not permitted, and about the sanctions consequences that may be applied when impermissible behaviors occur.

"Security [ staff employee ]" means [ staff an employee ] who [ are is ] responsible for maintaining the safety, care, and well-being of residents and the safety and security of the facility.

"Sick call" means the evaluation and treatment of a resident in a clinical setting, either onsite or offsite, by a qualified health care professional.

[ "Spit guard" means a protective device designed for the purpose of preventing the spread of communicable diseases as a result of spitting or biting. ]

"Superintendent" means the individual who [ has the responsibility is responsible ] for the on-site onsite management and operation of a juvenile correctional center on a regular basis.

"Timeout" means a systematic behavior management technique [ program component ] designed to reduce or eliminate [ minor ] inappropriate or problematic behavior by having staff require a resident to move to a specific location that is away from a source of reinforcement [ for the earlier of a period not to exceed 60 minutes or ] until the problem behavior has subsided [ , not to exceed 60 minutes ].

"Volunteer" or "intern" means [ any an ] individual or group under the direction and authority of the juvenile correctional center who of their own free will voluntarily provides goods and services without competitive compensation.

"Vulnerable population" means a resident or group of residents who has been determined by designated JCC staff to be reasonably likely to be exposed to the possibility of being attacked or harmed, either physically or emotionally [ , due to factors such as the resident's age, height, size, English proficiency, sexual orientation, gender nonconformity, history of being bullied, or history of self-injurious behavior ].

"Written" means the required information is communicated in writing. Such writing may be available in either hard copy or in electronic form.

[ 6VAC35-71-15. Applicability.

This chapter applies exclusively to (i) state-operated juvenile correctional centers and (ii) privately operated juvenile correctional centers governed by the Juvenile Corrections Private Management Act (§ 66-25.3 et seq. of the Code of Virginia). Parts I through VIII apply to state-operated and privately operated facilities. Part IX applies solely to privately operated juvenile correctional centers. Provisions applicable to juvenile boot camps and locally, regionally, or privately operated alternative direct care programs for juveniles are not included in this chapter. ]

6VAC35-71-20. Previous regulations terminated. (Repealed.)

This chapter replaces the Standards for the Interim Regulation of Children's Residential Facilities, (6VAC35-51), and the Standards for Juvenile Residential Facilities, (6VAC35-140), for the regulation of all JCCs as defined herein. The Standards for the Interim Regulation of Children's Residential Facilities and the Standards for Juvenile Residential Facilities remain in effect for secure detention facilities and group homes, regulated by the board, until such time as the board adopts new regulations related thereto.

6VAC35-71-30. Certification.

A. The JCC [ administration ] shall maintain a current certification demonstrating compliance with the provisions of the Regulations Regulation Governing the Monitoring, Approval, and Certification of Juvenile Justice Programs and Facilities (6VAC35-20).

B. The JCC [ administration ] shall demonstrate compliance with this chapter, other applicable regulations issued by the board, and applicable statutes and regulations [ as interpreted by the assessment and compliance measures approved in accordance with board regulations or department procedures ].

C. Documentation necessary to demonstrate compliance with this chapter shall be maintained for a minimum of three years.

D. The current certificate shall be posted at all times in a place conspicuous to the public.

6VAC35-71-40. Relationship to the regulatory authority.

All reports and information as the regulatory authority may require to establish compliance with this chapter and other applicable regulations and statutes shall be submitted to or made available to the regulatory authority audit team leader.

6VAC35-71-50. Variances and waivers.

A. Board action may be requested by the superintendent director or the director's designee to relieve a JCC from having to meet or develop a plan of action for the requirements of a specific section or subsection of this regulation, provided the section or subsection is a noncritical regulatory requirement. The variance request may be granted either permanently or for a determined period of time, as provided in the Regulations Regulation Governing the Monitoring, Approval, and Certification of Juvenile Justice Programs and Facilities (6VAC35-20) [ and in accordance with written procedures ].

B. A variance may not be implemented prior to approval of the board.

C. If the superintendent has submitted a variance request to the director or the director's designee concerning a noncritical regulatory requirement and board action has been requested formally by the director or the director's designee, the director may [ , ] but is not required to [ , ] grant a waiver temporarily excusing the facility from meeting the requirements of a specific section or subsection of this regulation. The waiver shall be subject to the requirements in 6VAC35-20-93.

6VAC35-71-55. Operational procedures.

Current operational procedures shall be readily accessible to all staff.

6VAC35-71-60. Serious incident Incident reports.

A. The following events shall be reported to the director or the director's designee as soon as practicable, but no later than 24 hours after the incident [ , and in accordance with written department procedures ] to the director or his designee:

1. Any A serious illness, incident, injury, or accident involving the serious injury of a resident;

2. Any A resident's absence from the facility without permission ; and

3. [ All other situations required by written procedures The facility's use of the mechanical restraint chair, regardless of the purpose or duration of use ].

B. As appropriate and applicable, [ the ] facility [ staff ] shall, as soon as practicable, but no later than 24 hours after the incident, [ and in accordance with written procedures, ] report the incidents listed in subsection A of this section to (i) the parent or legal guardian and (ii) the supervising court service unit or agency.

C. Any incident involving the death of a resident shall be reported to the individuals specified in subsections A and B of this section without undue delay.

D. [ The facility Facility staff ] shall prepare and maintain a written report of the events listed in subsections A and C of this section which that shall contain the following information:

1. The date and time the incident occurred;

2. A brief description of the incident;

3. The action taken as a result of the incident;

4. The name of the person who completed the report;

5. The name or identifying information of the person who made the report to the supervising agency and to the parent or legal guardian; and

6. The name or identifying information of the person of any law-enforcement agency or local department of social services to whom which the report was made, including any law enforcement or child protective service personnel.

E. [ The department shall establish written procedures that address any additional serious incidents that must be reported, the process for notifying the parties identified in subsection B of this section, and the steps for completing and submitting the written report required in subsection D of this section. The JCC administration shall ensure the written procedures are accessible to JCC staff.

F. ] The resident's [ case ] record shall contain a written reference (i) that an incident occurred and (ii) of all applicable reporting.

[ F. G. ] In addition to the requirements of this section, any suspected child abuse and neglect shall be governed by 6VAC35-71-70 (suspected child abuse or neglect).

6VAC35-71-70. Suspected child abuse or neglect.

A. When there is reason to suspect that a resident is an abused or neglected child, the matter shall be reported immediately to the local department of social services or to the Virginia Department of Social Services toll-free child abuse and neglect hotline as required by § 63.2-1509 of the Code of Virginia [ and in accordance with written procedures ].

B. Any case of suspected child abuse or neglect occurring at the a JCC, occurring on during a JCC sponsored JCC-sponsored event or excursion, or involving JCC staff shall be reported within 24 hours, [ in accordance with written procedures, ] to (i) the director or his the director's designee, (ii) the supervising court services service unit, and (iii) the resident's parent or legal guardian, as appropriate and applicable.

C. When a case of suspected child abuse or neglect is reported to child protective services in accordance with subsection A of this section, a record shall be maintained at the facility that contains the following information:

1. The date and time the suspected abuse or neglect occurred;

2. A brief description of the suspected abuse or neglect;

3. Action The action taken as a result of the suspected abuse or neglect; and

4. The name or identifying information of the person to whom the report was made at the local child protective services unit department of social services.

D. The resident's [ case ] record shall contain a written reference that a report was made.

E. Written procedures shall be accessible to staff regarding the following:

1. Handling accusations of child abuse or neglect, including those made against staff;

2. Reporting [ , ] consistent with requirements of the Code of Virginia [ , ] and documenting suspected cases of child abuse or neglect to the local child protective services unit;

3. Cooperating during any investigation; and

4. Measures to be taken to ensure the safety of the resident and the staff.

6VAC35-71-75. Reporting criminal activity.

A. Staff shall be required to report to the superintendent or the superintendent's designee all known criminal activity alleged to have been committed by residents or staff, including but not limited to any physical abuse, sexual abuse, or sexual harassment of residents, to the superintendent or designee.

B. [ The In accordance with written procedures, the ] superintendent, in accordance with written procedures, [ or the superintendent's designee ] shall notify the appropriate persons or agencies, including law enforcement and the local department of social services division of child protective services, if applicable and appropriate, of suspected criminal violations by residents or staff.

C. The JCC superintendent and applicable staff shall assist and cooperate with the investigation of any such these complaints and allegations as necessary subject to restrictions in federal or state law.

6VAC35-71-80. Grievance procedure.

A. [ The superintendent or the superintendent's designee shall ensure the facility's compliance with the department's grievance procedure. ] The [ department shall have a ] grievance procedure [ shall provide in place that provides ] for the following:

1. Resident participation in the grievance process, with assistance from staff upon request;

2. Investigation of the grievance by an impartial and objective person employee who is not the subject of the grievance;

3. Documented, timely responses to all grievances with the supporting reasons for the decision;

4. At least one level of appeal;

5. Administrative review of grievances;

6. Protection of residents from retaliation or the threat of retaliation for filing a grievance; and

7. Immediate review of [ emergency ] grievances [ that pose an immediate risk of harm to a resident ] with resolution as soon as practicable but no later than eight hours after the initial review [ and review and resolution of all other grievances as soon as practicable but no later than 30 business days after receipt of the grievance. For purposes of this subdivision, a grievance may be deemed resolved once facility staff have addressed, corrected, or referred the issue to an external organizational unit ].

B. Residents shall be oriented to the grievance procedure in an age or and developmentally appropriate manner.

C. The grievance procedure shall be (i) written in clear and simple language, (ii) posted in an area accessible to residents, and (iii) posted available in an area easily accessible to parents and legal guardians.

D. Staff shall assist and work cooperatively with other employees in facilitating the grievance process.

6VAC35-71-90. Resident advisory committee Student government association.

Each A. [ A The ] JCC, except RDC, [administration ] shall have a resident advisory committee maintain a student government association that (i) is representative of the facility's population and (ii) shall meet monthly with the superintendent or designees during which time the residents shall be given the opportunity to raise matters of concern to the residents and the opportunity to have input into planning, problem-solving, and decision-making in areas of the residential program that affect their lives [ that ] is organized to (i) provide leadership [ , ] development opportunities [ , ] and opportunities for civic participation and engagement for residents and (ii) allow for resident communication with facility and agency leadership.

B. The student government association shall develop a constitution and bylaws that shall govern the operation of the organization and provide for an election process for student government association officers and representatives.

C. Representatives from the student government association shall meet with the superintendent or the superintendent's designee at least once per month, during which time the representatives shall be given the opportunity to raise matters that concern the residents and to have input into planning, problem-solving, and decision-making in areas of the residential program that affect their lives.

D. In addition to the monthly meetings with the superintendent or the superintendent's designee, the JCC [ administration ] shall provide regular opportunities for the student government association to meet as a body and with the residents they represent.

E. The facility [ administration ] shall maintain a current copy of the constitution and bylaws required in subsection B of this section that shall be posted in each housing unit. During orientation, the residents shall receive an overview of the student government association, the constitution, and the bylaws.

6VAC35-71-100. Administration and organization.

Each JCC shall have an organizational chart that includes functions, services, and activities in administrative subunits, which. The organizational chart shall be reviewed and updated as needed, as determined by the JCC superintendent or the superintendent's designee.

6VAC35-71-110. Organizational communications.

A. The superintendent or the superintendent's designee shall meet, at least monthly, with all facility department heads and key staff members.

B. The superintendent or the assistant superintendent, chief of security, treatment program supervisor, or counseling supervisor, if designated by the superintendent, shall visit the living units and activity areas at least weekly In order to encourage informal contact with employees and residents, and to observe informally the facility's living and working conditions, and enhance the efficacy and success of the therapeutic community within each housing unit, the JCC [ administration ] shall [ ensure that establish written procedures that require ] the assistant superintendent and the community manager assigned to each specific housing unit [ shall to ] make regular, consistent, and frequent visits to each housing unit under their jurisdiction [ , in accordance with written procedures established pursuant to subsection D of this section ]. [ The written procedures also shall provide facility rules regarding these visits. ]

C. The superintendent shall make such visits, at a minimum, one time visit every housing unit and activity area at least once per month.

[ D. The JCC shall establish written procedures governing the visits required in subsection B of this section that shall specify the required duration of each visit, the information and activities that should be observed, and the manner in which the visits shall be documented. ]

6VAC35-71-120. Community relationships.

[ Each The ] JCC [ administration ] shall designate a community liaison and, if appropriate, a community advisory committee that serves to serve as a link between the facility and the community, which. The community advisory committee may include facility neighbors, local law enforcement, and local government officials.

6VAC35-71-130. Participation of residents in human research.

A. Residents shall not be used as subjects of human research except as provided in 6VAC35-170 and in accordance with Chapter 5.1 (§ 32.1-162.16 et seq.) of Title 32.1 of the Code of Virginia.

B. For the purpose of this section, human research means any systematic investigation using human subjects as defined by § 32.1-162.16 of the Code of Virginia and 6VAC35-170. Human research shall not include research prohibited by state or federal statutes or regulations or research exempt from federal regulations or mandated by any applicable statutes or regulations. The Additionally, the testing of medicines or drugs for experimentation or research is prohibited.

6VAC35-71-140. Background checks.

A. Except as provided in subsection B of this section, all persons who (i) accept a position of employment or (ii) provide contractual services directly to a resident on a regular basis and will be alone with a resident in the performance of their duties in a JCC shall undergo the following background checks [ , in accordance with § 63.2-1726 of the Code of Virginia, ] to ascertain determine whether there are criminal acts or other circumstances that would be detrimental to the safety of residents in the JCC:

1. A reference check;

2. A criminal history record check;

3. Fingerprint checks with the Virginia State Police and Federal Bureau of Investigation (FBI);

4. A central registry check with Child Protective Services; and

5. A driving record check, if applicable to the individual's job duties.

B. To In order to minimize vacancy time, when the fingerprint checks required by subdivision A 3 of this section have been requested, employees may be hired [ , ] pending the results of the fingerprint checks, provided:

1. All [ of the ] other applicable components of [ this subsection A of this ] section have been completed;

2. The JCC provides the applicant is given with written notice that continued employment is contingent on the fingerprint check results as required by subdivision A 3 of this section; and

3. Employees hired under this exception shall not be allowed to be alone with residents and may work with residents only when the residents are under the direct or active supervision of staff whose background checks have been completed until such time as all the requirements of this section are completed satisfied.

C. Documentation The JCC [ administration ] shall retain documentation of compliance with this section shall be retained.

D. Written procedures shall provide for the supervision of nonemployee persons [ , ] who are not subject to the provisions of this section [ who and ] have contact with residents.

6VAC35-71-150. Required initial orientation.

A. Before the expiration of the employee's seventh work day at the facility, each employee shall be provided with receive a basic orientation on the following:

1. The facility;

2. The population served;

3. The basic tenets and objectives of the facility's behavior management program;

4. The facility's organizational structure;

5. Security, population control, emergency preparedness, and evacuation procedures in accordance with 6VAC35-71-460 (emergency and evacuation procedures);

6. The practices of confidentiality;

7. The residents' rights; and

8. The basic requirements of and competencies necessary to perform in their the positions.

B. Prior to working with residents while not under the direct supervision of staff who have completed all applicable orientations and training, each direct care staff shall receive a basic orientation on the following:

1. The facility's program philosophy and services;

2. The facility's behavior management program;

3. The facility's behavior intervention procedures and techniques, including the use of least restrictive interventions and physical restraint;

4. The residents' rules of conduct and responsibilities;

5. The residents' disciplinary and grievance procedures;

6. Child abuse and neglect and mandatory reporting;

7. Standard precautions; and

8. Documentation requirements as applicable to their duties.

C. B. Volunteers and interns shall be oriented in accordance with 6VAC35-71-240 (volunteer and intern orientation and training).

C. Contractors shall receive an orientation regarding the expectations of working within a secure environment.

6VAC35-71-160. Required initial training.

A. Each employee JCC employees shall complete initial, comprehensive agency-approved training that is specific to the individual's occupational class, is based on the needs of the population served, and ensures that the individual has the competencies to perform the position responsibilities. Contractors shall receive training required to perform their position responsibilities in a correctional environment.

B. Direct care staff and employees responsible for the direct supervision of residents shall and security employees, before that employee is being responsible for the direct supervision of supervising a resident, shall complete at least 120 hours of training, which shall include training in the following areas:

1. Emergency preparedness and response;

2. 1. First aid and cardiopulmonary resuscitation, unless the individual is currently certified, with certification required as applicable to their duties;

2. Recognition of signs and symptoms and knowledge of actions required in a medical emergency;

3. The facility's department's behavior management program, as provided in 6VAC35-71-745, including the requirements for sustaining a therapeutic community environment, as required in 6VAC35-71-735. At a minimum, this training shall address (i) the components and basic principles of the behavior management program; (ii) the principles, definitions, and expectations governing a therapeutic community environment; (iii) the main tenets of the department's graduated incentive system; and (iv) the tools available to address noncompliance;

4. The residents' rules of conduct [ and, ] the rationale for the rules [ , and the disciplinary process in accordance with 6VAC35-71-1110 ];

5. The facility's department's behavior interventions, with restraint training required as including, if applicable to their the individual's duties, training in the use of physical [ and restraints, ] mechanical restraints [ , and protective devices and the mechanical restraint chair ], as provided in [ 6VAC35-71-1130 and 6VAC35-71-1175, ] 6VAC35-71-1180 [ , and 6VAC35-71-1203 ];

6. Emergency preparedness and response, as provided in 6VAC35-71-460;

7. Standard precautions, as provided in 6VAC35-71-1000;

6. 8. Child abuse and neglect;

7. 9. Mandatory reporting;

10. Residents' rights, including the prohibited actions provided for in 6VAC35-71-550;

8. 11. Maintaining appropriate professional relationships;

9. 12. Appropriate interaction among staff and residents;

10. 13. Suicide prevention, as provided in 6VAC35-71-805;

11. Residents' rights, including but not limited to the prohibited actions provided for in 6VAC35-71-550 (prohibited actions);

12. Standard precautions;

13. Recognition of signs and symptoms and knowledge of actions required in medical emergencies;

14. Adolescent development;

15. Procedures applicable to the employees' position positions and consistent with their work profiles; and

16. Other topics as required by the department and any applicable state or federal statutes or regulations.

C. Administrative and managerial staff shall receive at least 40 hours of training during their first year of employment. Clerical and support staff shall receive at least 16 hours of training.

D. Employees who administer medication shall, prior to such administration, successfully complete a medication training program approved by the Board of Nursing or be licensed by the Commonwealth of Virginia to administer medication.

E. Employees providing medical services shall be trained in tuberculosis control practices.

C. Direct supervision employees shall complete an initial 80 hours of agency-approved training [ inclusive of, including ] the topics enumerated in subsection B of this section before being responsible for the direct supervision of a resident and an additional 40 hours of agency-approved training before the completion of their first year of employment.

D. Employees providing medical services shall complete the following training:

1. An initial 40 hours of agency-approved training, [ inclusive of including ] (i) tuberculosis control practices and (ii) the topics enumerated in subdivisions B 5 through B 16 of this section before they may work directly with a resident; and

2. An additional 80 hours of agency-approved training before the expiration of their first year of employment.

E. Employees who administer medication shall, prior to administration and in accordance with the provisions of § 54.1-3408 of the Code of Virginia, successfully complete a medication management training program approved by the Board of Nursing or be [ certified licensed ] by the Commonwealth of Virginia to administer medication.

F. Administrative and managerial staff shall receive at least 40 hours of training during their first year of employment. Clerical and support staff shall receive at least 16 hours of training.

F. When G. If an individual is employed by contract to provide services for which licensure by a professional organization is required, documentation of current licensure shall constitute compliance with this section.

G. H. Volunteers and interns shall be trained in accordance with 6VAC35-71-240 (volunteer and intern orientation and training).

I. The department shall develop written procedures that clearly delineate the positions falling under each category identified in this section.

6VAC35-71-170. Retraining.

A. Each employee shall complete retraining that is specific to the individual's occupational class and the position's job description [ , ] and [ that ] addresses any professional development needs.

1. Direct care staff and employees who provide, security employees, direct supervision of the residents employees, and employees providing medical services shall complete 40 hours of training annually, [ inclusive of including ] the requirements of this section.

2. Administrative and managerial staff shall receive at least 40 hours of training annually.

3. Clerical and support staff shall receive at least 16 hours of training annually.

4. Contractors shall receive retraining as required to perform their position responsibilities in the correctional environment.

B. All staff shall complete an annual training refresher on the facility's emergency preparedness and response plan and procedures.

C. All direct care staff and employees who provide, security employees, and direct supervision of the residents employees shall complete annual [ retraining refresher training ] in the following areas:

1. The department's behavior management program and the requirements for sustaining a therapeutic community environment, as required [ in accordance with by ] 6VAC35-71-160 B 3;

2. Suicide prevention;

2. 3. Maintaining appropriate professional relationships;

3. 4. Appropriate interaction among staff and residents;

4. 5. Child abuse and neglect;

5. 6. Mandatory reporting;

6. 7. Resident rights, including but not limited to the prohibited actions provided for in 6VAC35-71-550 (prohibited actions);

7. 8. Standard precautions; and

8. Behavior management techniques; and

9. Other topics as required by the department and any applicable state or federal statutes or regulations.

D. All employees providing medical services shall complete annual retraining in the topics enumerated in subdivisions C 2 through C 9 of this section.

E. All direct care staff employees, security employees, and direct supervision employees shall receive training sufficient to maintain a current certification in first aid and cardiopulmonary resuscitation.

E. F. Employees who administer medication shall complete annual refresher training on the administration of medication, which shall [ , at a minimum, ] include [ at a minimum, ] a review of the components required in 6VAC35-71-1070.

F. When G. If an individual is employed by contract to provide services for which licensure by a professional organization is required, documentation of the individual's current licensure shall constitute compliance with this section.

G. H. All staff approved to apply physical restraints as provided for in [ 6VAC35-71-1130 6VAC35-71-1175 ] (physical restraint) shall be trained as needed to maintain the applicable current certification.

H. I. All staff approved to apply mechanical restraints [ , protective devices, or the mechanical restraint chair ] shall be retrained annually as required by 6VAC35-71-1180 (mechanical restraints) [ and 6VAC35-71-1203 ].

I. J. Staff who have not timely completed required retraining shall not be allowed to have direct care or direct supervision responsibilities pending completion of the retraining requirements.

6VAC35-71-180. Code of ethics.

A The facility [ administration ] shall make available to all employees a written set of rules describing acceptable standards of conduct for all employees shall be available to all employees.

6VAC35-71-185. Employee tuberculosis screening and follow-up.

A. On or before the employee's individual's start date at the facility and at least annually thereafter each (i) employee and (ii) contractor who provides services directly to residents on a regular basis shall submit the results of a tuberculosis screening assessment that is no older than 30 days. The documentation shall indicate the screening results as to whether there is an absence of tuberculosis in a communicable form.

B. Each (i) employee, and (ii) contractor who provides services directly to residents on a regular basis shall submit evidence of an annual evaluation of freedom from tuberculosis in a communicable form.

C. Employees Each (i) employee and (ii) contractor who provides services directly to residents on a regular basis shall undergo a subsequent tuberculosis screening or evaluation, as applicable, in the following circumstances:

1. The employee or contractor comes into contact with a known case of infectious tuberculosis; or

2. The employee or contractor develops chronic respiratory symptoms of three weeks weeks' duration.

D. Employees and contractors providing services directly to residents on a regular basis, who are suspected of having tuberculosis in a communicable form shall not be permitted to return to work or have contact with staff or residents until a [ licensed ] physician or [ health trained personnel licensed medical provider ] has determined that the individual does not have tuberculosis in a communicable form.

E. Any active case of tuberculosis developed by an employee or a resident shall be reported to the local health department in accordance with the requirements of the Virginia State Board of Health Regulations for Disease Reporting and Control (12VAC5-90).

F. Documentation of any screening results shall be retained in a manner that maintains the confidentiality of information.

G. The detection, diagnosis, prophylaxis, and treatment of pulmonary tuberculosis shall be performed consistent in accordance with the current requirements recommendations of the Virginia Department of Health's Division of Tuberculosis Prevention and Control and the federal Department of Health and Human Services Centers for Disease Control and Prevention.

6VAC35-71-215. Physical or mental health of personnel.

If an employee or contractor poses a significant risk of substantial harm to the health and safety of a resident, others at the facility, or the public or is unable to perform essential job-related functions, that individual shall be removed immediately from all duties involved in the supervision of residents. The facility may require a medical or mental health evaluation to determine the individual's fitness for duty prior to returning to duties involving the supervision of residents.

6VAC35-71-220. Selection and duties of volunteers and interns.

A. Any A JCC that uses volunteers or interns shall [ implement have ] written procedures [ in place ] governing their selection and use. Such The procedures shall provide for the evaluation of persons and organizations in the community who wish to associate with the residents.

B. Volunteers and interns shall have qualifications appropriate for the services provided.

C. The responsibilities of interns and individuals who volunteer on a regular basis shall be clearly defined clearly in writing.

D. Volunteers and interns may not be responsible for the duties of direct care or direct supervision [ staff. In no event employees, nor ] may a volunteer or intern be authorized to be alone with residents.

6VAC35-71-230. Volunteer and intern background Background checks for volunteers and interns.

A. Any individual who (i) volunteers or is an intern on a regular basis in a JCC and (ii) will be alone with a resident in the performance of the position's duties shall be subject to the background check requirements provided for in of 6VAC35-71-140 A (background checks).

B. Documentation of compliance with the background check requirements shall be maintained for each volunteer or intern for whom a background check is required.

C. A JCC that uses volunteers or interns shall implement written procedures for supervising volunteers or interns, on whom background checks are not required or whose background checks have not been completed, who have contact with residents.

6VAC35-71-240. Volunteer and intern orientation and training.

A. Any individual who (i) volunteers on a regular basis; (ii) volunteers and has contact with residents or is an intern in a JCC and will be alone with the resident; or (ii) (iii) is the designated leader for a group of volunteers shall be provided with a basic orientation on the following:

1. The facility;

2. The population served;

3. The basic objectives of the department;

4. The department and facility organizational structure;

5. Security, population control, emergency preparedness, and evacuation procedures;

6. The practices of confidentiality;

7. The residents' Resident rights, including but not limited to the prohibited actions provided for in 6VAC35-71-550 (prohibited actions); and

8. The basic requirements of and competencies necessary to perform their duties and responsibilities.

B. Volunteers and interns shall be trained within 30 days from their start date at the facility in the following:

1. Any procedures that are applicable to their duties and responsibilities; and

2. 1. Their duties and responsibilities in the event of a facility evacuation as provided in 6VAC35-71-460 (emergency and evacuation procedures); and

2. All other procedures that are applicable to their duties and responsibilities.

6VAC35-71-260. Maintenance of [ case ] records.

A. A separate written or automated case record shall be maintained for each resident, which shall include all correspondence and documents received by the JCC relating to the care of that resident and documentation of all case management services provided.

B. Separate [ health care medical ] records, including behavioral health records, as applicable, [ and medical records, ] shall be kept on each resident. [ Health care Medical ] records shall be maintained in accordance with 6VAC35-71-1020 (residents' health records) and applicable statutes and regulations. Behavioral [ health care medical ] records may be kept separately from other [ medical health care ] records.

C. Each case record [ Case records and ] health care record [ medical records shall be kept up to date and in a uniform manner in accordance with written procedures. ] Case records shall be released only in accordance with §§ 16.1-300 and 16.1-309.1 of the Code of Virginia and applicable state and federal laws and regulations.

D. [ The department shall have written procedures in place for the maintenance and management of case records in juvenile correctional centers. ] The procedures for management of residents' managing resident written records, written and automated, shall describe address confidentiality, accessibility, security, and retention of records pertaining to residents, including:

1. Access, duplication, dissemination, and acquiring acquisition of information only [ to by ] persons legally authorized according to federal and state laws;

2. Security measures to protect records from loss, unauthorized alteration, inadvertent or unauthorized access, [ and ] disclosure of information, and [ transportation of ] records [ transported ] between service sites; and

3. Designation of the person responsible for records management.

E. Active and closed records shall be kept in secure locations or compartments that are accessible only to authorized employees and are shall be protected from unauthorized access, fire, and flood.

F. Each resident's written case and [ health care medical ] records shall be stored separately subsequent to the resident's discharge in accordance with applicable statutes and regulations.

G. Residents' inactive records shall be retained as required by The Library of Virginia.

6VAC35-71-270. Face sheet.

A. At the time of admission, each resident's record shall include, at a minimum, a completed face sheet that contains the following: (i) the resident's full name, last known residence, birth date, birthplace, sex, gender identity, race, social security number or other unique identifier, religious preference, and admission date; and (ii) the names, addresses, and telephone numbers of the resident's legal guardians, supervising agency, emergency contacts, and parents, if appropriate.

B. The face sheet shall be updated when changes occur and maintained [ in accordance with written procedures as a part of the resident's record ].

6VAC35-71-280. Buildings and inspections..

A. All newly constructed buildings, major renovations to buildings, and temporary structures shall be inspected and approved by the appropriate building officials. There shall be a valid, current certificate of occupancy available at each JCC that documents this approval.

B. A current copy of the facility's annual inspection by fire prevention authorities indicating that all buildings and equipment are maintained in accordance with the Virginia Statewide Fire Prevention Code (13VAC5-51) shall be maintained. If the fire prevention authorities have failed to timely inspect the facility's buildings and equipment, the facility [ administration ] shall maintain documentation of [ its the ] request to schedule the annual inspection, as well as documentation of any necessary follow-up. For this subsection, the definition of annual shall be defined by the Virginia Department of Fire Programs, State Fire Marshal's Office.

C. The facility [ administration ] shall maintain a current copy of [ its the facility's ] compliance with annual inspection and approval by an independent, outside source in accordance with state and local inspection laws, regulations, and ordinances, of the following:

1. General sanitation;

2. The sewage disposal system, if applicable;

3. The water supply, if applicable;

4. Food service operations; and

5. Swimming pools, if applicable.

6VAC35-71-290. Equipment and systems inspections and maintenance.

A. All safety, emergency, and communications equipment and systems shall be inspected, tested, and maintained by designated staff in accordance with the manufacturer's recommendations or instruction manuals or, absent such these requirements, in accordance with a schedule that is approved by the superintendent.

1. The facility [ administration ] shall maintain a listing of all safety, emergency, and communications equipment and systems and the schedule established for inspections and testing.

2. Testing of such equipment and systems shall, at a minimum, be conducted [ , at a minimum, ] quarterly [ , at a minimum ].

B. Whenever safety, emergency, and or communications equipment or a system is found to be systems are determined [ to be ] defective, immediate steps shall be taken to rectify the situation and to repair, remove, or replace the defective equipment or systems.

6VAC35-71-310. Heating and cooling systems and ventilation.

A. Heat shall be distributed in all rooms occupied by the residents so that a temperature no less than 68°F is maintained, unless otherwise mandated by state or federal authorities.

B. Air conditioning or mechanical ventilating systems, such as electric fans, shall be provided in all rooms occupied by residents when the temperature in those rooms exceeds 80°F, unless otherwise mandated by state or federal authorities.

6VAC35-71-320. Lighting.

A. Sleeping and activity areas shall provide natural lighting.

B. All areas within buildings shall be lighted for safety, and the lighting shall be sufficient for the activities being performed.

C. Night lighting shall be sufficient to observe residents.

D. Operable flashlights or battery-powered lanterns shall be accessible to each security [ staff employee ] and direct care [ staff employee ] on duty.

E. Outside entrances and parking areas shall be lighted.

6VAC35-71-330. Plumbing and water supply; temperature.

A. Plumbing shall be maintained in operational condition, as designed.

B. An adequate supply of hot and cold running water shall be available at all times.

C. Precautions shall be taken to prevent scalding from running water. Hot water temperatures should shall be maintained at 100°F to 120°F.

6VAC35-71-350. Toilet facilities.

A. There shall be toilet facilities available for resident use in all sleeping areas for each JCC constructed after January 1, 1998.

B. There shall be at least one toilet, one hand basin, and one shower or tub for every eight residents for facilities certified on or before December 27, 2007. There shall be one toilet, one hand basin, and one shower or tub for every four residents in any building constructed or structurally modified on or after December 28, 2007.

C. There shall be at least one bathtub in each facility.

D. The maximum number of employees on duty in the living housing unit shall be counted in determining the required number of toilets and hand basins when a separate bathroom is not provided for staff.

6VAC35-71-360. Sleeping areas.

A. Male Generally, male and female residents shall have separate sleeping areas; however, nothing in this chapter shall preclude a facility from making a placement decision based upon a case-by-case analysis [ , as required in 6VAC35-71-555, ] of whether a placement would ensure a resident's health and safety or present management or security problems [ , as required in 6VAC35-71-555 ].

B. Beds in all facilities or sleeping areas established, constructed, or structurally modified after July 1, 1981, shall be at least three feet apart at the head, foot, and sides; and [ double-decker bunk ] beds in such facilities shall be at least five feet apart at the head, foot, and sides. Facilities or sleeping areas established, constructed, or structurally modified before July 1, 1981, shall have a bed placement plan approved by the director or the director's designee.

C. Mattresses shall be fire retardant as evidenced by documentation from the manufacturer, except in buildings equipped with an automated sprinkler system [ , ] as required by the Virginia Uniform Statewide Building Code (13VAC5-63).

D. Sleeping quarters established, constructed, or structurally modified after July 1, 1981, shall have:

1. At least 80 square feet of floor area in a bedroom accommodating one person;

2. At least 60 square feet of floor area per person in rooms accommodating two or more persons; and

3. Ceilings with a primary height [ of ] at least 7-1/2 feet [ in height, ] exclusive of protrusions, duct work, or dormers.

6VAC35-71-400. Smoking prohibition.

Residents shall be prohibited from using, possessing, purchasing, or distributing [ (i) ] any tobacco [ or products, ] nicotine vapor products [ , or alternative nicotine products as defined in § 18.2-371.2 of the Code of Virginia; (ii) cannabidiol oil or THC-A as defined in § 54.1-3408.3 of the Code of Virginia; or (iii) any substance that is prohibited by state or federal law ]. [ Tobacco products, including cigarettes, cigars, pipes, ] and [ bidis, smokeless tobacco, such as chewing tobacco or snuff, ] shall [ and vapor products, such as electronic cigarettes, electronic cigars, electronic cigarillo, electronic pipes, or similar products or devices, These products ] may not be used by staff, contractors, interns, or visitors in any areas of the facility or its area on the premises where residents may see or smell the tobacco product.

6VAC35-71-410. Space utilization.

A. [ Each The ] JCC [ administration ] shall provide for the following:

1. An indoor recreation area with appropriate recreation materials;

2. An outdoor recreation area with appropriate recreation materials;

3. Kitchen facilities and equipment for the preparation and service of meals;

4. A dining area equipped with tables and seating;

5. Space and equipment for laundry, if laundry is done on site;

6. Space Storage space for the storage of items such as first aid equipment, household supplies, recreational equipment, and other materials;

7. A designated visiting area that permits informal communication and opportunities for [ limited, monitored ] physical contact between residents and visitors, including opportunity for physical contact [ in accordance with written procedures ];

8. Space for administrative activities, including, as appropriate to the program, confidential conversations and the storage of records and materials; and

9. A central medical room area with medical examination facilities rooms or other spaces designated to ensure privacy of care and equipped in consultation with the health authority.

B. If a school program is operated at the facility, school classrooms shall be designed in consultation with appropriate education authorities to comply with applicable state and local requirements.

C. Spaces or areas may be interchangeably utilized [ interchangeably for multiple purposes ] but shall be in functional condition for the designated purpose.

6VAC35-71-420. Kitchen operation and safety.

A. [ Each facility The facility administration ] shall have a food service operation maintenance plan that addresses the following: (i) food sanitation and safety procedures; (ii) the inspection of all food service, preparation, and dining areas and equipment; (iii) a requirement for sanitary and temperature-controlled storage facilities for food; and (iv) the monitoring of refrigerator and water temperatures.

B. The facility [ administration ] shall [ follow have ] written procedures governing access to all areas where food or utensils are stored and the inventory and control of culinary equipment to which residents reasonably may be expected to have access.

C. Walk-in refrigerators and freezers shall be equipped to permit emergency exits.

D. Bleach or another sanitizing agent approved by the federal U.S. Environmental Protection Agency to destroy bacteria shall be used in laundering table and kitchen linens.

6VAC35-71-430. Maintenance of the buildings and grounds.

A. The interior and exterior of all buildings and grounds shall be safe, maintained, and reasonably free of clutter and rubbish. This includes but is not limited to requirement applies to all areas of the facility and to items within the facility, including (i) required locks, mechanical devices, indoor and outdoor equipment, and furnishings; and (ii) all areas where residents, staff, and visitors may reasonably be expected to have access.

B. All buildings shall be reasonably free of stale, musty, or foul odors.

C. Each facility shall have a written plan to control pests and vermin. Buildings shall be kept reasonably free of flies, roaches, rats, and other vermin. Any condition Conditions conducive to harboring or breeding insects, rodents, or other vermin shall be eliminated immediately. [ Each The ] facility [ administration ] shall document efforts to eliminate such these conditions, as applicable.

6VAC35-71-440. Animals on the premises.

A. Animals maintained on the premises shall be housed:

1. [ Housed at Kept ] a reasonable distance from sleeping, living, eating, and [ eating and ] food preparation areas [ , ] as well as a safe distance from water supplies.;

B. Animals maintained on the premises shall be tested 2. Tested, inoculated, and licensed as required by law.; and

3. Provided with clean sleeping areas and adequate food and water.

C. B. The premises shall be kept reasonably free of stray domestic animals.

D. Pets shall be provided with clean sleeping areas and adequate food and water.

[ 6VAC35-71-450. Fire prevention plan.

Each The JCC administration shall develop and implement a fire prevention plan that provides for an adequate fire protection service. ]

6VAC35-71-460. Emergency and evacuation procedures.

A. Each JCC shall have a written emergency preparedness and response plan. The plan, which shall address:

1. Documentation of contact with the local emergency coordinator to determine (i) local disaster risks; (ii) communitywide plans to address different disasters and emergency situations; and (iii) assistance, if any, that the local emergency management office will provide to the facility in an emergency;

2. Analysis of the facility's capabilities and potential hazards, including natural disasters, severe weather, fire, flooding, workplace violence or terrorism, missing persons, severe injuries, or other emergencies that would disrupt the normal course of service delivery;

3. Written emergency management procedures outlining specific responsibilities for (i) provision of administrative direction and management of response activities; (ii) coordination of logistics during the emergency; (iii) communications; (iv) life safety of [ residents, ] employees, contractors, interns, volunteers, [ and ] visitors [ , and residents ]; (v) property protection; (vi) community outreach; and (vii) recovery and restoration;

4. Written emergency response procedures for (i) assessing the situation; (ii) protecting residents, employees, contractors, interns, volunteers, visitors, equipment, and vital records; and (iii) restoring services shall address:

a. Communicating with employees, contractors, and community responders;

b. Warning and notification of notifying residents;

c. Providing emergency access to secure areas and opening locked doors;

d. Requiring fire and emergency keys that are instantly identifiable by sight and touch;

e. Conducting evacuations to emergency shelters or alternative sites and accounting for all residents;

f. Relocating residents, if necessary;

g. Notifying parents and legal guardians, as applicable and appropriate;

h. Alerting emergency personnel and sounding alarms;

i. Locating and shutting off utilities when necessary; and

j. Providing for a planned, personalized means of effective egress evacuation for residents individuals who use wheelchairs, crutches, canes, or other mechanical devices for assistance in walking require other special accommodations.

5. Supporting documents that would be needed in an emergency, including emergency call lists, building and site maps necessary to shut off utilities, designated escape evacuation routes, and list lists of major resources such as local emergency shelters; and

6. [ Schedule A schedule ] for testing the implementation of the plan and conducting emergency preparedness drills.

B. All employees shall be trained to ensure they are prepared to implement the emergency preparedness plan in the event of an emergency. Such The training shall include be conducted in accordance with 6VAC35-71-160 and 6VAC35-71-170 and shall outline the employees' responsibilities for:

1. Alerting emergency personnel and sounding alarms;

2. Implementing evacuation procedures, including evacuation of residents with individuals who require special needs (i.e., deaf, blind, nonambulatory) accommodations;

3. Using, maintaining, and operating emergency equipment;

4. Accessing emergency information for residents [ . ] including medical information; and

5. Utilizing community support services.

C. Contractors and, volunteers, and interns shall be oriented in their responsibilities in implementing the evacuation plan in the event of an emergency. Such orientation Orientation shall be in accordance with the requirements of 6VAC35-71-150 (required initial orientation), 6VAC35-71-160 (required initial training), and 6VAC35-71-240 (volunteer and intern orientation and training).

D. The [ A The ] JCC [ administration ] shall document the review of the emergency preparedness plan annually and make necessary revisions. Such The revisions shall be communicated to employees, contractors, volunteers, and interns, and residents and shall be incorporated into (i) training for employees, contractors, interns, and volunteers; and (ii) orientation of residents to services.

E. [ In the event of If ] a disaster, fire, emergency, or any other condition that may jeopardize the health, safety and welfare of residents [ occurs ], the facility [ administration ] shall take appropriate action to protect the health, safety [ , ] and welfare of the residents and to remedy the [ conditions condition ] as soon as possible.

F. [ In the event of If ] a disaster, fire, emergency, or [ any ] other condition that may jeopardize the health, safety, and welfare of residents [ occurs ], [ the ] facility [ staff ] should first shall respond and stabilize the disaster or emergency. After Once [ the disaster or emergency is ] stabilized, [ the ] facility [ staff ] shall [ (i) ] report the disaster or emergency and the conditions at the facility to [ (a) (i) ] the [ parent parents ] or legal [ guardian and (b) guardians of all residents, (ii) ] the director or his the director's designee [ , ] of the conditions at the facility and [ (ii) report the disaster or emergency to the regulatory authority (iii) the applicable court service units in accordance with 6VAC35-71-60. A report also shall be made to the regulatory authority within the same timeframe ]. Such [ The reporting shall be made as soon as possible but no later than 72 hours after the incident is stabilized. ]

G. Floor plans showing primary and secondary [ means of ] emergency [ exiting exits ] shall be posted on each floor in locations where they can are easily be seen by visible to employees and residents.

H. The responsibilities of the residents in implementing the emergency and evacuation procedures shall be communicated to all residents within seven days following admission or [ within seven days of ] a substantive change in the procedures.

I. At The facility [ administration ] shall conduct at least one evacuation drill (the simulation of the facility's emergency procedures) shall be conducted to simulate [ its the facility's ] evacuation procedures each month in each building occupied by residents. During any three consecutive calendar months, at least one evacuation drill shall be conducted during each shift.

J. A record shall be maintained for each evacuation drill and shall include the following:

1. Buildings The buildings in which the drill was conducted;

2. Date The date and time of the drill;

3. Amount The amount of time taken to evacuate the buildings; and

4. Specific The specific problems encountered, if applicable;

5. The staff tasks completed, including head counts and practice in notifying emergency authorities; and

6. The name of the staff members responsible for conducting and documenting the drill and preparing the record.

K. Each [ A The ] JCC [ administration ] shall assign designate at least one employee who shall ensure that all requirements regarding the emergency preparedness and response plan and the evacuation drill program are met.

6VAC35-71-470. Security procedures.

Each A JCC shall [ follow have ] written security procedures [ in place ] related to the following:

1. Post orders or shift duties for each direct care and security post;

2. Population count;

3. A control center that integrates all external and internal security functions and communications, is secured from residents' access, and is staffed 24 hours a day;

4. Control of the perimeter;

5. Actions to be taken regarding any escapes or absences without permission;

6. Searches of the buildings, premises, and persons; and

7. The control, detection, and disposition of contraband.

6VAC35-71-480. Searches of residents.

A. A JCC may conduct a search of a resident only for the purposes of maintaining facility security and controlling contraband [ and only in a manner that while ], to the greatest extent possible, [ protects protecting ] the [ resident's ] dignity [ of the resident ].

B. [ Written procedures shall govern searches of residents, Staff in the JCC shall adhere to the following requirements when conducting searches of residents, ] including patdowns and frisk searches, strip searches, and body cavity searches [ , and shall include the following ]:

1. Searches of residents' persons shall be conducted only for the purposes of maintaining facility security and controlling contraband while protecting the dignity of the resident.

2. 1. Searches are shall be conducted only by personnel who have received the required training and are authorized to conduct such searches.

3. 2. The resident shall not be touched any more than is necessary to conduct the search.

3. [ The facility Facility staff ] shall not search or physically examine a transgender or intersex resident solely for the purpose of determining the resident's genital status.

B. [ C. Patdown and frisk searches shall be conducted ] by personnel of the same sex as the resident being searched, except in emergencies [ in accordance with written procedures. ]

[ C. D. ] Strip searches and visual inspections of the vagina and anal cavity areas shall be subject to the following: conducted with a staff witness [ and ] in an area that ensures privacy [ in accordance with written procedures ].

1. The search shall be performed by personnel of the same sex as the resident being searched;

2. The search shall be conducted in an area that ensures privacy; and

3. Any witness to the search shall be of the same sex as the resident.

[ D. ] Manual and [ E. ] Except in exigent circumstances creating a potential threat to the health of a resident, if it is determined that a manual or instrumental searches search of the anal cavity or vagina is necessary, the resident shall be transported to a local medical facility [ in accordance with written procedures. In exigent circumstances creating a potential threat to the resident's health, manual or instrumental searches of the anal cavity or vagina shall be conducted by a qualified medical professional. ], not including medical examinations or procedures conducted by medical personnel for medical purposes, shall be:

1. Performed only with the written authorization of the facility administrator or by a court order;

2. Conducted by a qualified medical professional;

3. Witnessed by personnel of the same sex as the resident; and

4. Fully documented in the resident's medical file.

6VAC35-71-490. Communications systems.

A. There shall be at least one continuously operable, nonpay telephone accessible to staff in each building in which residents sleep or participate in programs.

B. There shall be a means [ for of ] communicating between the control center and living housing units.

C. The facility shall be able to provide communications in an emergency.

6VAC35-71-500. Emergency telephone numbers.

An A. There shall be an emergency telephone number where a staff person may be contacted 24 hours per day and seven days per week.

B. The emergency telephone number shall be provided to residents and the adults responsible for their care when a resident is away from the facility and not under the supervision of direct care [ staff employees ], security [ staff employees ], or law-enforcement officials.

6VAC35-71-510. Weapons.

No firearms or other weapons shall be permitted on [ the JCC's JCC ] premises and or during JCC-related activities [ except as ] provided [ authorized in written procedures or ] authorized [ by the director or the director's designee. Written procedures shall govern any possession, use, and storage of authorized firearms and other weapons on the JCC's premises and during JCC-related activities unless:

1. The weapon belongs to a law-enforcement officer and is (i) secured in a locked cabinet, (ii) secured in the trunk of the officer's vehicle, or (iii) present on the premises in response to a request for law-enforcement intervention in an emergency; or

2. The director or the director's designee authorizes the weapon to be brought on the premises ].

[ 6VAC35-71-520. Equipment inventory.

The facility Facility staff shall follow have written procedures in place governing the inventory and control of all of the facility's security, maintenance, recreational, and medical equipment of the facility to which residents reasonably may be expected to have access.

6VAC35-71-530. Power equipment.

The facility JCC administration shall implement have written safety rules in place for use and maintenance of power equipment. ]

6VAC35-71-540. Transportation.

A. [ Each The ] JCC [ administration ] shall have transportation available or make the necessary arrangements for routine and emergency transportation of residents.

[ B. ] There shall be [ A JCC shall follow written safety ] rules for [ and security procedures governing transportation of residents and for the use and maintenance of vehicles.

C. B. ] Written procedure procedures shall provide for require [ the verification of appropriate licensure for staff whose duties involve transporting residents. At a minimum, the procedures shall direct this staff to (i) maintain a valid driver's license and (ii) report to the superintendent or the superintendent's designee any change in their driver's license statuses, including any suspensions, restrictions, or revocations. that facility staff whose duties involve transporting residents offsite do the following:

1. Maintain a valid driver's license and report to the superintendent or the superintendent's designee any change in the individual's driver's license status, including any suspensions, restrictions, or revocations; and

2. Complete all related training.

C. Except when residents are transferred by non-JCC personnel as authorized in subsection D of this section, residents shall be supervised by security employees or direct care employees during routine and emergency vehicle transportation. ]

D. [ Residents shall be supervised by security staff or direct care staff during routine and emergency vehicle transportation. If a person or entity other than personnel in the juvenile correctional center assumes custody of the resident for purposes of transportation, staff shall:

1. Provide the person or entity with a written document that identifies any pertinent information known to the facility concerning the resident's immediate medical needs or mental health condition that reasonably could be considered necessary for the resident's safe transportation and supervision, including the resident's recent suicidal ideations or suicide attempts. Any such information shall be provided in a manner that protects the confidentiality of the information in accordance with § 16.1-300 of the Code of Virginia and applicable rules and regulations regarding confidentiality of juvenile records.

2. Provide the individual transporting the resident with any medication the resident may be required to take during transport or while absent from the facility. ]

6VAC35-71-545. Lockdowns.

A JCC may impose a lockdown [ within a facility only ] in accordance [ with written procedures that require the following with the following requirements ]:

1. With the exception of a lockdown to respond to an emergency [ , as defined in 6VAC35-71-10 ], a lockdown may not be imposed until the superintendent or the superintendent's designee provides approval;

2. [ In the event of If ] an emergency [ necessitating necessitates ] a lockdown, the superintendent shall be notified as soon as practicable;

3. The [ superintendent's supervisor and the administrator at the next level in the department's reporting chain-of-command shall be notified facility shall have written procedures in place for notifying administrators above the level of superintendent ] of all lockdowns except lockdowns for routine [ facility contraband ] searches;

4. [ In the event that If ] the lockdown extends beyond 72 hours, the lockdown and the steps being planned or taken to resolve the situation shall be reported immediately to the administrator who is two levels above the superintendent in the department's reporting chain-of-command;

5. Whenever residents are confined to a locked room as a result of a lockdown, the staff shall:

a. Check each locked-down resident visually at least every 15 minutes, and more frequently if necessitated by the circumstances;

b. Ensure that each resident has a means of immediate communication with staff, either verbally or electronically, throughout the duration of the confinement period;

c. Ensure that each resident is afforded the opportunity for at least one hour of large muscle exercise outside of the locked room every calendar day unless the resident displays behavior that is threatening or presents an imminent danger to himself or others, or unless the circumstances that required the lockdown justify an exception.

d. Ensure that the superintendent or the superintendent's designee makes personal contact with each resident who is confined every calendar day; and

e. In response to a resident who exhibits self-injurious behavior after being in room confinement, (i) take appropriate action in response to the behavior, (ii) consult with a [ qualified ] mental health [ professional clinician ] immediately thereafter and document the consultation, and (iii) monitor the resident in accordance with established protocols, including constant supervision, if appropriate.

6VAC35-71-550. Prohibited actions.

A. Residents shall not be subjected to the following actions:

1. Discrimination in violation of the Constitution of the United States, the Constitution of the Commonwealth of Virginia, [ executive orders ], and state and federal statutes and regulations;

2. Deprivation of drinking water or food necessary to meet a resident's daily nutritional needs, except as ordered by a licensed physician or [ health trained personnel licensed medical provider ] for a legitimate medical or dental purpose and documented in the resident's medical record;

3. Denial of contacts and visits with the resident's attorney, a probation or parole officer, the JCC staff assigned to conduct the resident's due process hearings or resolve the resident's grievance or complaint, the regulatory authority, a supervising agency representative, or representatives of other agencies or groups as required by applicable statutes or regulations;

4. Any action that is humiliating, degrading, abusive, or unreasonably impinges upon the residents' resident's rights, including but not limited to any form of physical abuse, sexual abuse, or sexual harassment, nor shall the [ residents resident ] be subject to retaliation for reporting these actions;

5. Corporal punishment, which is administered through the intentional inflicting infliction of pain or discomfort to the body through actions such as, but not limited to (i) striking or hitting with any part of the body or with an implement; (ii) pinching, pulling, or shaking; or (iii) any similar action actions that normally inflicts inflict pain or discomfort;

6. Subjection to unsanitary living conditions;

7. Deprivation of opportunities for bathing or access to toilet facilities, except as ordered by a licensed physician health care professional for a legitimate medical purpose and documented in the resident's medical record;

8. Denial of health care;

9. Denial of appropriate services, programs, activities, and treatment;

10. Application of aversive stimuli, except as provided in this chapter or permitted pursuant to other applicable state regulations. Aversive stimuli means any physical forces (e.g., sound, electricity, heat, cold, light, water, or noise) or substances (e.g., hot pepper, pepper sauce, or pepper spray) measurable in duration and intensity that when applied to a resident are noxious or painful to the individual resident;

11. Administration of laxatives, enemas, or emetics, except as ordered by a licensed physician [ health care professional physician, licensed medical provider, ] or poison control center for a legitimate medical purpose and documented in the resident's medical record;

12. Deprivation of opportunities for sleep or rest, except as ordered by a licensed physician health care professional for a legitimate medical or dental purpose and documented in the resident's medical record;

13. Use of pharmacological restraints; and

14. Other constitutionally prohibited actions.

B. Employees shall be trained on the prohibited actions as provided in 6VAC35-71-160 and 6VAC35-71-170 [ , as applicable ].

6VAC35-71-555. Vulnerable population.

A. The facility [ administration ] shall implement a procedure for assessing whether a resident is a member of a vulnerable population. [ Factors including the resident's height and size, English proficiency, sexual orientation, history of being bullied, or history of self-injurious behavior may be considered in determining whether a resident is a member of a vulnerable population. ] The resident's views with respect to his safety shall be given serious consideration.

B. If the assessment determines a resident is a [ member of a ] vulnerable population, the facility [ administration ] shall implement any identified additional precautions such as heightened need for supervision, additional safety precautions, or separation from certain other residents. The facility [ administration ] shall consider on a case-by-case basis whether a placement would ensure the resident's health and safety and whether the placement would present management or security problems.

C. For the purposes of this section, vulnerable population means a resident or group of residents who have been assessed to be reasonably likely to be exposed to the possibility of being attacked or harmed, either physically or emotionally (e.g., very young residents; residents who are small in stature; residents who have limited English proficiency; residents who are gay, lesbian, bi-sexual, transgender, or intersex; residents with a history of being bullied or of self-injurious behavior).

C. Lesbian, gay, bisexual, transgender, or intersex residents shall not be placed in particular housing, bed, or other assignments solely on the basis of this identification or status, nor shall any facility consider lesbian, gay, bisexual, transgender, or intersex identification or status as an indicator of a likelihood of being sexually abusive.

6VAC35-71-560. Residents' Resident mail.

A. A resident's incoming or outgoing mail may be delayed or withheld only in accordance with this section, as permitted by other applicable regulations, or by order of a court.

B. Staff may open and inspect residents' incoming and outgoing nonlegal mail for contraband. When based on legitimate facility interests of facility order and security, nonlegal mail may be [ read, ] censored [ , ] or rejected [ in accordance with written procedures and subject to the restrictions in subsection D of this action ]. The resident shall be notified when incoming or outgoing letters are withheld in part or in full or redacted, as appropriate.

C. In the presence of the resident recipient [ and in accordance with written procedures ], staff may open to inspect for contraband, but shall not read, incoming legal mail [ except as authorized in subsection D of this section ]. For the purpose of this section, legal mail means a communication sent to or received from a designated class of correspondents, as defined in written procedures, including but not limited to the court, an attorney, and the grievance system or department administrators.

D. Staff shall may not read [ incoming or ] outgoing mail addressed to parents, immediate family members, legal guardian, guardian ad litem, counsel, courts, officials of the committing authority, public officials, or grievance administrators unless (i) permission has been obtained from a court or (ii) the [ director superintendent ] or his the [ director's superintendent's ] designee has determined that there is a reasonable belief that the security of a facility is threatened. [ When so authorized staff may read ] such [ this mail, in accordance with written procedures. ]

E. Except as otherwise provided, incoming and outgoing letters shall be held for no more than 24 hours [ , ] and packages shall be held for no more than 48 hours, excluding weekends and holidays.

F. Upon request, each resident shall be given postage and writing materials for all legal [ correspondence mail ] and for at least two other letters per week.

G. Residents shall be permitted to correspond at their own expense with any person or organization provided such this correspondence does not pose a threat to facility order and security and is not being used to violate or to conspire to violate the law.

H. First class letters and packages received for residents who have been transferred or released shall be forwarded to the resident's last known address.

I. Written [ procedure procedures ] governing correspondence of residents shall be made available to all employees and residents and updated as needed.

6VAC35-71-570. Telephone calls.

Telephone [ Residents shall be permitted to make telephone calls ] shall be permitted [ in accordance with written procedures ] that take into account the need for facility security and order, the resident's behavior, and program objectives [ . ]

[ A. Residents shall be permitted to call family members or natural supports. Facility staff shall have flexibility in scheduling these calls based on facility security needs and scheduled activities.

B. Resident telephone calls with their legal representatives shall comply with 6VAC35-71-590.

C. The department shall have written procedures in place that address resident contacts. ]

6VAC35-71-580. [ Visitation Resident contacts and visitation ].

A. [ A In order to ensure that residents maintain strong family and community relationships, a ] resident's contacts and visits with immediate family members or legal guardians shall and natural supports may not be restricted solely for punitive purposes [ , nor may they be subject to unreasonable limitations ], and any. Any limitation shall be [ implemented only as permitted by ] written procedures, other [ applicable regulations, ] or by [ order of a court, or written visitation procedures that balance documented and based on ] (i) the need for facility security and order [ , and ] (ii) the behavior of individual residents and [ the ] visitors [ , and (iii) the importance of helping the resident maintain strong family and community relationships ].

B. Residents shall be permitted to have visitors, consistent with written procedures that take into account (i) the need for facility security and order, (ii) the behavior of individual residents and the visitors, and (iii) the importance of helping the resident maintain strong family and community relationships. Written procedures shall provide for the accommodation of special circumstances.

[ B. A JCC shall provide visitors with occasional opportunities to view the resident's housing unit or room and to interact with staff members unless this access is impracticable or would threaten the safety or security of residents, staff, or other visitors. Written visitation procedures shall outline the parameters governing this access and provide for the accommodation of special circumstances.

C. B. ] Copies of the visitation procedures shall be mailed, either electronically or via first class mail, to the residents' resident's parents or legal guardians, as applicable and appropriate, and other applicable persons no later than the close of the next business day after arrival the resident arrives at the JCC, unless a copy [ has ] already [ has ] been provided to [ the individual them ].

[ D. C. ] Resident visitation at an employee's the home is of an employee, volunteer, intern, or contractor [ shall be is ] prohibited.

6VAC35-71-590. Contact with attorneys, courts, and law enforcement.

A. Residents shall have uncensored, confidential contact with their legal representative in writing, as provided for in required by 6VAC35-71-560 (residents' mail), by telephone, or and in person. Reasonable limits may be placed on such these contacts as necessary to protect the security and order of the facility.

B. Residents shall not be denied access to the courts.

C. Residents shall not be required to submit to questioning by law enforcement, though they may do so voluntarily.

1. A resident must provide written consent [ prior to before ] any contact with law enforcement. Written procedures shall be implemented for obtaining a the resident's consent prior to any contact with law enforcement.

2. No employee may coerce a resident's decision to consent to have contact with law enforcement.

[ 6VAC35-71-610. Showers.

Residents shall have the opportunity to shower daily except as (i) provided in written procedures for the purpose of maintaining facility security or for the special management of maladaptive behavior if approved by the superintendent or designee or a mental health professional clinician or (ii) approved by the regulatory authority when there is a documented emergency. ]

6VAC35-71-620. Residents' modesty Resident privacy.

Residents shall be provided a level of modesty privacy from routine sight supervision by staff members of the opposite sex while bathing, dressing, or conducting toileting activities except (i) in exceptional security circumstances or (ii) when if constant supervision is necessary to protect the resident due to mental health issues. This section does not apply to medical personnel performing medical procedures or to staff providing assistance to residents whose physical or mental disabilities dictate the need for assistance with these activities as justified in the resident's medical record.

6VAC35-71-630. Nutrition.

A. Each resident, except as provided in subsection B of this section, shall be provided a daily diet that (i) consists of at least three nutritionally balanced meals, of which two are hot meals (except in [ emergency situations emergencies ]), and an evening snack; (ii) includes an adequate variety and quantity of food for the age of the resident; and (iii) meets the nutritional requirements of all applicable federal dietary requirements, such as U.S. Department of Agriculture (USDA).

B. Special diets or alternative dietary schedules, as applicable, shall be provided in the following circumstances: (i) when prescribed by a physician licensed health care professional; (ii) when necessary to observe the established religious dietary practices of the resident; or (iii) when necessary for the special management of maladaptive behavior or to maintain facility security if food or culinary equipment has been used inappropriately, resulting in a threat to facility security and the special diet or alternative dietary schedule is approved by the superintendent or, the superintendent's designee, or a mental health [ professional clinician ]. In such circumstances If a facility provides special diets or alternative dietary schedules, the meals shall meet the minimum nutritional requirements of all applicable federal dietary requirements, such as [ the ] USDA, and any required approval shall be documented.

C. Menus of actual meals served shall be kept on file for at least six months in accordance with all applicable federal requirements.

D. Staff who eat in the presence of the residents shall be served the same meals as the residents unless a licensed health care professional has prescribed a special diet has been prescribed by a physician for the staff or residents or unless the staff or residents are observing established religious dietary practices.

E. There [ A The ] JCC [ administration ] shall not be allow more than 15 14 hours to pass between the evening meal and breakfast the following day, except when the superintendent approves an extension of time between meals on weekends and holidays. When an extension is granted on a weekend or holiday, there shall never be more than 17 hours between the evening meal and breakfast.

F. Each [ A The ] JCC [ administration ] shall assure ensure that food is available to residents who for documented medical or religious reasons need to eat breakfast before the 15 14 hours have expired.

[ 6VAC35-71-650. Religion.

A. Residents shall not be required or coerced to participate in or unreasonably denied participation in religious activities.

B. Residents shall be informed of their rights relating to religious participation during orientation as provided in 6VAC35-71-680 (admission and orientation). ]

6VAC35-71-660. Recreation.

A. [ Each The ] JCC [ administration ] shall implement a recreational program plan that includes developed and supervised by a person trained in recreation or a related field. The plan shall include:

1. Opportunities for individual and group activities;

2. Opportunity for large muscle exercise daily;

3. Scheduling so that activities do not conflict with meals, religious services, or educational programs, or other regular events; and

4. Regularly scheduled indoor and outdoor recreational activities that are structured to develop skills. Outdoor recreation will shall be available whenever practicable in accordance with the facility's recreation plan. Staff shall document any adverse weather conditions, threat to facility security, or other circumstances preventing outdoor recreation.

B. Each recreational program plan shall (i) address the means by which residents will be medically assessed for any physical limitations or necessary restrictions on physical activities and (ii) provide for the supervision of and safeguards for residents, including when participating in [ water related water-related ] and swimming activities.

6VAC35-71-670. Residents' Resident funds.

Residents' A resident's personal funds, including any per diem or earnings, shall be used only for the following: (i) for their [ activities, services, or goods for ] the resident's benefit; (ii) for payment of [ any ] fines, restitution, costs, or support ordered by a court or administrative judge; or (iii) to pay payment of [ any ] restitution for damaged property or personal injury [ resulting from an institutional incident, ] as determined [ by disciplinary procedures in accordance with the process established in 6VAC35-71-1110 ].

6VAC35-71-680. Admission and orientation.

A. Written [ procedure procedures ] governing the admission and orientation of residents to the JCC shall provide for:

1. Verification of legal authority for placement;

2. Search of the resident and the resident's possessions, including inventory and storage or disposition of property, as appropriate and provided for in required by 6VAC35-71-690 (residents' personal possessions);

3. Health screening of the resident as provided for in required by 6VAC35-71-940 (health screening at admission);

4. Notification of Notice to the parent or legal guardian of the resident's admission;

5. Provision to the parent or legal guardian of information on (i) visitation, (ii) how to request information, and (iii) how to register concerns and complaints with the facility;

6. Interview with the resident to answer questions and obtain information;

7. Explanation to the resident of program services and schedules; and

8. Assignment of the resident to a living housing unit, and sleeping area, or room.

B. The resident shall receive an orientation to the following:

1. The behavior management program as required by 6VAC35-71-745 (behavior management). a. During the orientation, residents shall be given written information describing rules of conduct, the sanctions for rule violations, and the disciplinary process. These Staff shall have the discretion to provide residents who are noncompliant or are displaying maladaptive behavior [ at least ] one [ or more opportunities opportunity ] to view the written information instead of providing the resident with a copy. The written information shall be explained to the resident and documented by the dated signature of the resident and staff. [ In the event that If ] staff [ exercises exercise ] the discretion not to provide the resident with a written copy, staff must [ provide give ] the resident [ with ] a copy of the written information once the resident demonstrates the ability to comply with the rules of the facility.

b. Where a language or literacy problem exists that can lead to a resident misunderstanding the rules of conduct and related regulations, staff or a qualified person under the supervision of staff shall assist the resident.

2. The grievance procedure as required by 6VAC35-71-80 (grievance procedure).

3. The disciplinary process as required by 6VAC35-71-1110 (disciplinary process).

4. The resident's responsibilities in implementing the emergency procedures as required by 6VAC35-71-460 (emergency and evacuation procedures).

5. The resident's rights, including but not limited to the prohibited actions provided for in 6VAC35-71-550 (prohibited actions).

6. The resident's rights relating to religious participation as required by 6VAC35-71-650 (religion).

C. The facility [ administration ] shall ensure that all [ the ] information provided to the resident pursuant to this section is explained in an age-appropriate or developmentally [ - ] appropriate manner and is available in a format that is accessible to all residents, including those who are [ limited English proficient, ] deaf, visually impaired, or otherwise disabled [ , ] or who have limited reading skills [ or limited English proficiency ].

D. The facility [ administration ] shall maintain documentation that the requirements of this section have been satisfied.

6VAC35-71-690. Residents' Resident personal possessions.

A. Each [ A The ] JCC [ administration ] shall inventory residents' each resident's personal possessions upon admission and document the information in residents' the resident's case records. [ When a resident arrives at a JCC with items that the resident is not permitted to possess in the facility, staff shall:

1. Dispose of contraband items in accordance with written procedures;

2. If the items are nonperishable property that the resident may otherwise legally possess, (i) securely store the property and return it to the resident upon release; or 3. ] Make [ (ii) make reasonable, documented efforts to return the property to the ] resident, or [ resident's parent or legal guardian. ]

B. [ The department shall have written procedures for the disposition or storage of items that the resident is not permitted to possess in the facility. At a minimum, the procedures shall require that if the items are nonperishable property that the resident may otherwise legally possess, staff shall (i) securely store the property and return it to the resident upon release or (ii) make reasonable, documented efforts to return the property to the resident or the resident's parent or legal guardian.

C. ] Personal property that remains unclaimed six months [ following a resident's discharge from DJJ and ] after a documented attempt to return the property may be disposed of in accordance with § 66-17 of the Code of Virginia [ and written procedures governing unclaimed personal property ].

6VAC35-71-700. Classification plan.

A. [ A The ] JCC [ administration ] shall utilize an objective classification system for determining appropriate security levels the a resident's level of risk, needs, and the most appropriate services of the residents and for assigning them the resident to living units according to their a housing unit based on the resident's needs and existing resources.

B. Residents shall be placed according to their classification levels. Such classification These classifications shall be reviewed as necessary in light of (i) the facility's safety and security and (ii) the resident's needs and progress.

6VAC35-71-710. Resident transfer [ and reassignment ] between and within JCCs.

A. When a resident is transferred between JCCs, the following shall occur:

1. The resident's case records [ , including medical records, ] and [ behavioral ] health [ care ] records, shall accompany the resident to the receiving facility; and

2. The resident's parents or legal guardian, if applicable and appropriate, and the court service unit or supervising agency shall be notified within 24 hours of the transfer.

B. When If a resident is [ transferred reassigned ] to a more restrictive unit, or program, or facility within a JCC or [ transferred ] between JCCs, the JCC [ administration ] shall provide due process safeguards for residents the resident prior to their [ reassignment or ] transfer. [ The due process safeguards shall be documented in writing and provided to the resident, both during orientation and when facility staff determine that reassignment or transfer is necessary. ]

C. In the case of emergency transfers, such the safeguards and notifications shall be instituted as soon as practicable after transfer.

6VAC35-71-720. Release Discharge [ from direct care ].

[ A. Residents shall be ] released [ discharged from a JCC in accordance with written procedure.

B. A. ] The case record of each resident [ serving an indeterminate commitment, who is not released discharged pursuant to a court order, committed to the department and discharged from direct care ] shall contain the following:

[ 1. A discharge plan developed in accordance with written procedures;

2. 1. ] Documentation that the release discharge was discussed with the parent or legal guardian, if applicable and appropriate, the court services service unit, and the resident; and

[ 3. 2. ] As soon as possible, but no later than 30 days after release discharge, a comprehensive release discharge summary placed in the resident's record and, which also shall be sent to the persons or agency that made the placement. The release discharge summary shall review:

a. Services provided to the resident;

b. The resident's progress toward meeting individual service plan objectives;

c. The resident's continuing needs and recommendations [ , if any, ] for further services and care [ , if any ];

d. The [ names name ] of [ persons the person ] to whom the resident was released discharged;

e. Dates of admission and release discharge; and

f. [ Date The date ] the release discharge summary was prepared and the identification of the person preparing it.

[ C. The B. In addition to the requirements in subsection A of this section, the ] case record of each resident serving a determinate commitment or released discharged pursuant to an order of a court [ also ] shall contain a copy of the court order.

[ D. C. ] As appropriate and applicable, information concerning current medications, need for continuing therapeutic interventions, educational status, and other items important to the resident's continuing care shall be provided to the legal guardian or legally authorized representative, as appropriate and applicable.

[ E. D. ] Upon discharge, the (i) date of discharge and (ii) the name of the person to whom the resident was discharged, if applicable, shall be documented in the case record.

6VAC35-71-735. Therapeutic communities in housing units.

A. [ A The ] JCC [ administration ] shall ensure that each housing unit functions as a therapeutic community that, at a minimum, includes the following components:

1. Designated staff assigned to one housing unit and, to the extent practicable, continued assignment to that unit for the therapeutic benefit of residents;

2. Continued resident assignment to the same housing unit throughout the duration of commitment, unless the continued assignment would threaten facility safety or security or the resident's needs or progress;

3. Daily, structured therapeutic activities provided in accordance with 6VAC35-71-740; and

4. Direction, guidance, and monitoring provided by an interdisciplinary team consisting of designated JCC staff and representatives from the department's mental health, education, and medical units.

B. The department shall establish written procedures governing therapeutic communities in housing units that include these components.

6VAC35-71-740. Structured programming.

A. [ Each The ] facility [ administration ] shall implement a comprehensive, planned, and structured daily routine, including appropriate supervision, designed to:

1. Meet the residents' physical and emotional needs;

2. Provide protection, guidance, and supervision;

3. Ensure the delivery of program services; and

4. Meet the objectives of any the resident's individual service plan.

B. Residents shall be provided the opportunity to participate in programming, as applicable, upon admission to the facility.

6VAC35-71-745. Behavior management [ program ].

A. Each [ A The ] JCC [ administration ] shall implement a behavior management program approved by the director or the director's designee Behavior management shall mean those principles and methods employed to help a resident achieve positive behavior and to address and correct a resident's inappropriate behavior in a constructive and safe manner in accordance with written procedures governing program expectations, treatment goals, resident and staff safety and security, and the resident's individual service plan. [ and shall adhere to written procedures governing the behavior management program ].

B. Written procedures governing this program shall provide the following:

1. List the behavioral expectations for the resident;

2. Define and list List and explain techniques that are available or used and available for use to manage behavior, including incidents of noncompliance;

3. Specify the staff members who may authorize the use of each technique;

4. 3. Specify the processes for implementing the program; and

5. Means 4. Identify the means of documenting and monitoring of the program's implementation.

C. When If substantive revisions are made to the behavior management program, written information concerning the revisions shall be provided to the residents and direct care staff residents and direct care [ staff employees ] shall be notified of these revisions in writing prior to implementation.

6VAC35-71-747. Behavior support contract.

A. When If a resident exhibits a pattern of behavior indicating a need for behavioral support in addition to that beyond the support provided in the facility's department's behavior management program, a written behavior support contract shall be developed, in accordance with written procedures, with the intent of assisting to assist the resident to self-manage in self-managing these behaviors. [ The support contract shall be developed in accordance with written procedures, which ] Procedures governing behavior support contracts [ shall address (i) the circumstances under which such the contracts will be utilized and (ii) the means of documenting and monitoring the contract's implementation. ]

B. [ The facility shall have written procedures in place that address the circumstances under which the contract will be utilized and the means of documenting and monitoring the contract's implementation.

C. ] Prior to working alone with an Staff regularly assigned to work with a resident, each staff member in a housing unit shall review and be prepared to implement the resident's behavior support contract.

6VAC35-71-750. Communication with court service unit staff.

A. Each A resident's probation or parole officer shall be provided with the contact information for an individual at the facility to whom inquiries on assigned resident cases may be addressed.

B. The resident's probation or parole officer shall be invited to participate in any scheduled classification and staffing team meetings at RDC and any scheduled and treatment team meetings.

6VAC35-71-760. Communication with parents.

A. Each resident's parent or legal guardian, as appropriate and applicable, shall be provided with the contact information for an individual at the facility to whom inquiries regarding the resident may be addressed.

B. The resident's parent or legal guardian, as appropriate and applicable, shall be provided written notice of and the opportunity to participate in [ any ] scheduled classification and staffing team meetings at RDC and any scheduled treatment team meetings.

6VAC35-71-765. Family engagement.

To the extent practicable [ and in accordance with written procedures, a the ] JCC [ administration ] shall adhere to the following in order to ensure the inclusion and involvement of immediate family members and natural supports during a resident's commitment to the department:

1. Permit the resident [ a specified number of weekly telephone ] calls [ , as identified in written procedures, ] to immediate family members or natural supports [ in accordance with 6VAC35-71-570) ];

2. Ensure [ the periodic arrangement of ] events and activities [ , as specified in written procedures, ] in which family members will be invited to participate;

3. Ensure that a designated visiting area is available that is conducive to family visits in accordance with 6VAC35-71-410; and

4. Maximize involvement of immediate family members and natural supports in the resident treatment process [ , as prescribed in written procedures ].

6VAC35-71-770. Case management services.

A. The facility [ administration ] shall [ implement have ] written procedures [ in place ] governing case management services, which that shall address:

1. The resident's adjustment to the facility, group living, and separation from the resident's family;

2. Supportive counseling, as needed;

3. Transition and community reintegration reentry planning and preparation; and

4. Communicating Communication with (i) staff at the facility; (ii) the parents or legal guardians, as appropriate and applicable; (iii) the court service unit; and (iv) community resources, as needed.

B. The provision of case management services shall be documented in the case record.

6VAC35-71-790. Individual service plans.

A. An individual service plan shall be developed and placed in the resident's record within 30 days following arrival at the facility and implemented immediately thereafter. This section does not apply to residents who are housed at RDC for 60 days or less. If a resident remains at RDC for longer than 60 days, an individual plan shall be developed at that time, placed in the resident's record, and implemented immediately thereafter.

B. Individual service plans shall describe in measurable terms the:

1. Strengths and needs of the resident;

2. Resident's current level of functioning;

3. Goals 2. Short-term and long-term goals, objectives, and strategies established for the resident, and timeframes for reaching those goals, and the individuals responsible for carrying out the service plan;

4. 3. Projected family involvement;

5. 4. Projected date for accomplishing each objective; and

6. 5. Status of the projected release plan and estimated length of stay except that this requirement shall not apply to residents who are determinately committed to the department.

C. Each individual service plan shall include the date it was developed and the signature of the person who developed it.

D. C. The resident and facility staff shall participate in the development of the individual service plan.

E. D. The supervising agency and resident's parents, legal guardian, or legally authorized representative, if appropriate and applicable, shall be given the opportunity to participate in the development of the resident's individual service plan.

E. The individual service plan shall include the date it was developed and the signature of the person who developed it.

F. Copies of the individual service plan shall be provided to the (i) resident; (ii) resident's parents or legal guardians, as appropriate and applicable; and (iii) placing agency.

G. The individual service plan shall be reviewed within 60 days of the development of the individual service plan its development and within each 90-day period thereafter.

H. The individual service plan shall be updated annually and revised as necessary. Any changes Changes to the plan shall be made in writing. All participants shall receive copies of the revised plan.

6VAC35-71-800. Quarterly reports.

A. The resident's progress toward meeting [ his ] individual service plan goals shall be reviewed, and a progress report shall be prepared within 60 days of the development of the individual service plan and within each 90-day period thereafter. The report shall review the status of the following:

1. Resident's progress toward meeting the plan's objectives;

2. Family's involvement;

3. Continuing needs of the resident;

4. Resident's progress towards discharge; and

5. Status of discharge planning.

B. Each quarterly progress report shall include the date it was developed and the signature of the person who developed it its author.

C. All quarterly progress reports shall be reviewed with the resident and distributed to the resident's parents, legal guardian, or legally authorized representative; the supervising agency; and appropriate facility staff.

6VAC35-71-805. Suicide prevention.

Written procedure shall provide require that (i) there is a suicide prevention and intervention program developed in consultation with a qualified medical [ professional ] or mental health [ professional clinician ] and (ii) all direct care staff employees, direct supervision employees, security employees, and employees providing medical services are trained and retrained in the implementation of the program, in accordance with 6VAC35-71-160 and 6VAC35-71-170 [ , as applicable ].

6VAC35-71-810. Behavioral health services.

Behavioral health services, if provided, shall be provided furnished by an individual (i) licensed by the Department of Health Professions or (ii) who is working under the supervision of a licensed clinician.

6VAC35-71-815. Daily housing unit log.

A. A daily housing unit log shall be maintained in each housing unit [ , in accordance with written procedures, ] to inform staff of significant happenings incidents or problems experienced by residents, including but not limited to health and dental complaints and injuries.

B. Each entry in the daily housing unit log shall contain (i) the date of the entry, (ii) the name of the individual making the entry, and (iii) the time each entry is made.

C. If the daily housing unit log is electronic, all entries shall be made in accordance with subsection B of this section. The computer program shall possess the functionality to prevent previous entries from being overwritten.

6VAC35-71-820. Staff supervision of residents.

A. [ Staff Direct care employees ] shall provide 24-hour awake supervision seven days a week.

B. No [ member of the ] direct care [ staff employee ] shall be on duty more than six consecutive days without a rest day, except in an emergency. For the purpose of this section, a rest day means a period of not less than 24 consecutive hours during which the direct care staff person has no responsibility to perform duties related to the operation of a JCC.

C. Direct care [ staff employees ] shall be scheduled with an average of at least two rest days per week in any four-week period.

D. Direct care [ staff employees ] shall not be on duty more than 16 consecutive hours, except in an emergency.

E. There shall be at least one trained direct care [ staff employee ] on duty and actively supervising residents at all times that in areas of the premises in which one or more residents are present.

F. Notwithstanding the requirement in subsection E of this section, [ a staff member an employee ] who meets the definition of a direct supervision employee and who satisfies the following additional requirements shall be authorized to be alone with a resident outside the active supervision of [ a ] direct care [ staff employee ]:

1. The direct supervision employee completes the training required by 6VAC35-71-160 C and satisfies any additional retraining requirements provided for in 6VAC35-71-170;

2. The [ staff employee ] completes agency-approved training for direct supervision employees on safety and security including training on the supervision of residents, verbal de-escalation techniques, personal protection techniques, and emergency intervention [ prior to before ] being alone with residents outside of the active supervision of [ security series staff direct care employees ];

3. The direct supervision [ staff employee ] passes an assessment demonstrating the ability to perform all physical requirements related to personal protection;

4. During any period in which the resident is not actively supervised by direct care employees, the direct supervision employee has the ability to communicate immediately with a direct care employee through a two-way radio or by other means [ provided in written procedures ]; and

5. The direct supervision employee notifies the direct care employee immediately [ prior to before ] and immediately [ following after ] meeting with [ the ] resident.

F. G. The facility [ administration ] shall [ implement have ] written procedures [ in place ] that address staff supervision of residents, including contingency plans for resident illnesses, emergencies, and off-campus activities. These procedures shall be based on the:

1. Needs of the population served;

2. Types of services offered;

3. Qualifications of staff on duty; and

4. Number of residents served.

G. [ H. Staff shall regulate the movement of residents within the facility in accordance with written procedures.

H. I. No The ] JCC [ shall administration may not ] permit an individual resident or group of residents to exercise control or authority over other residents except when practicing leadership skills as part of an approved program under the direct and immediate supervision of staff.

6VAC35-71-830. Staffing pattern.

A. During the hours that residents are scheduled to be awake, there shall be at least one direct care [ staff member employee ] awake, on duty, and responsible for supervision of every 10 eight residents, or portion thereof, on the premises or participating in wherever [ there are ] youth [ are ] present in the facility, as well as wherever residents are attending off-campus, facility-sponsored activities. [ However, pursuant Pursuant ] to 6VAC35-71-540, [ however, ] security [ staff employees ] shall be authorized to transport residents for routine or emergency purposes, such as for work release programs or in response to an injury, without the presence of direct care [ staff employees ], provided the same staffing ratios are maintained as required in this subsection.

B. During the hours that residents are scheduled to sleep, there shall be no less than at least one direct care [ staff member employee ] awake, on duty, and responsible for supervision of every 16 residents, or portion thereof, on the premises wherever [ there are ] youth [ are ] present in the facility.

C. [ There shall be at At ] least one direct care [ staff member employee shall be ] on duty and responsible for the supervision of residents in each building or living housing unit where residents are sleeping.

[ D. Notwithstanding the requirements in this section, residents may be supervised by security employees or direct care employees while assigned to or receiving health care services in the infirmary or nurse's station. ]

6VAC35-71-840. Outside personnel.

A. JCC staff shall monitor supervise all situations in which outside personnel perform any kind of work in the immediate presence of residents.

B. Adult inmates Adults who are confined in a public or [ privately-operated privately operated ] prison or a local jail shall not work in the immediate presence of any resident and shall be monitored supervised in a way manner that there shall be no prohibits direct contact between or interaction among adult inmates these individuals and residents.

6VAC35-71-850. Facility work assignments.

A. Work assignments, whether paid or unpaid, shall be in accordance with the age, health, and ability, and service plan of the resident.

B. Work assignments shall not interfere with school programs, study periods, meals, or sleep.

6VAC35-71-860. Agreements governing juvenile industries work programs.

A. If the [ department director ] enters into an agreement with a public or private entity for the operation of a work program pursuant to § 66-25.1 of the Code of Virginia, the agreement shall:

1. Comply with all applicable federal and state laws and regulations, including but not limited to the Fair Labor Standards Act (29 USC § 201 et seq.), child labor laws, and workers' compensation insurance laws;

2. State the length duration of the agreement and the criteria by which it may be extended or terminated;

3. Specify where residents will work and, if not at a juvenile correctional center JCC, the security arrangements at the work site; and

4. Summarize the educational, vocational, or job training and career and job-readiness benefits to residents.

B. The agreement shall address how residents will be hired and supervised, including:

1. The application and selection process;

2. The qualifications required of residents;

3. A requirement that there be a job description for each resident's position;

4. Evaluation A requirement that there be an evaluation of each resident's job-related behaviors and attitudes, attendance, and quality of work; and

5. Whether and how either party may terminate a resident's participation.

C. The agreement shall address resident's resident compensation including:

1. The manner by which and through what funding source residents are to be paid; and

2. If applicable, whether any deductions shall be made from the resident's compensation for subsistence payments, restitution to victims, etc fines, or other similar deductions.

D. As applicable, the agreement shall specify:

1. That accurate records be kept of the work program's finances, materials inventories, and residents' hours of work, How records of the work program's finances, materials inventories, and residents' hours of work shall be maintained and that such these records be are subject to inspection by either party and by an independent auditor;

2. How the project's goods or services will be marketed;

3. How proceeds from the project will be collected and distributed to the parties; and

4. Which party is responsible for providing:

a. The materials to be worked on;

b. The machinery to be used;

c. Technical training and supervision in the use of equipment or processes;

d. Utilities;

e. Transportation of raw materials and finished goods;

f. Disposal of waste generated in the work project; and

g. Safety and other special equipment and clothing.

E. Prior to execution of the agreement, the director or the director's designee shall review the agreement for compliance with the requirements of this section. Except upon explicit authorization by the board, the director and the director's designee shall be prohibited from executing any agreement that is missing one or more elements enumerated in this section.

6VAC35-71-880. Local health Health authority.

[ A The ] JCC [ administration ] shall ensure that a [ licensed ] physician, health administrator, government authority, health care contractor, supervising registered nurse or head nurse, or health agency shall be is designated to serve as the local health authority responsible for organizing, planning, and monitoring the timely provision of appropriate health care services in that facility, including arrangements arranging for all levels of health care and the ensuring of the quality and accessibility of all health services, including medical, nursing, dental, and mental health care services, consistent with applicable statutes, prevailing community standards, and medical ethics. All medical, psychiatric, dental, and nursing matters are the province of the physician, psychiatrist, dentist, and nurse, respectively.

6VAC35-71-890. Provision of health care services.

A. The health care provider shall be guided by recommendations of the American Academy of Family Practice or the American Academy of Pediatrics, as appropriate, in the direct provision of health care services.

B. Treatment by nursing personnel A. Licensed health care professionals shall be performed provide treatment pursuant to the laws and regulations governing the applicable practice of nursing within the Commonwealth.

B. Other [ health trained health-trained ] personnel shall provide care within their level of training and certification and shall not administer health care services for which they are not qualified or specifically trained.

C. The facility [ administration ] shall retain documentation of the training received by [ health trained health-trained ] personnel necessary to perform any designated health care services. Documentation of applicable, current licensure or certification shall constitute compliance with this section.

6VAC35-71-900. Health care procedures.

A. The department shall have [ and implement ] written procedures [ in place ] for promptly:

1. Providing or arranging for the provision of medical and dental services for health problems identified at admission;

2. Providing or arranging for the provision of routine ongoing and follow-up medical and dental services after admission;

3. Providing emergency services for each resident who has reached 18 years of age and consents to these services or for any other resident, as provided by statute or by the agreement with the resident's legal guardian, if under the age of 18, or the resident, if over the age of 18;

4. Providing emergency services and ongoing treatment, as appropriate and applicable, for any resident experiencing or showing signs of suicidal or homicidal thoughts, symptoms of mood or thought disorders, or other mental health problems; and

5. Ensuring that the required information in subsection B of this section is accessible and up to date.

B. The following written information concerning each resident shall be readily accessible to designated staff who may have to respond to a medical or dental emergency:

1. The name, address, and telephone number of the [ licensed ] physician or dentist to be contacted;

2. Name, The name, address, and telephone number of a relative or other person the parent, legal guardian, or supervising agency, as applicable, to be notified; and

3. Information concerning:

a. Use of medication;

b. All allergies, Allergies, including medication allergies;

c. Substance abuse and use; and

d. Significant past and present medical problems.

C. Other health trained personnel shall provide care as appropriate to their level of training and certification and shall not administer health care services for which they are not qualified or specifically trained.

D. The facility shall retain documentation of the training received by health trained personnel necessary to perform any designated health care services. Documentation of applicable, current licensure or certification shall constitute compliance with this section.

6VAC35-71-930. Consent to and refusal of health care services.

A. The An [ appropriately-trained appropriately trained ] medical professional shall advise the resident or and parent or legal guardian, as applicable and appropriate, shall be advised by an appropriately trained medical professional of (i) the material facts regarding the nature, consequences, and risks of the proposed treatment, examination, or procedure; and (ii) the alternatives to it the proposed treatment, examination, or procedure.

B. Health Consent to health care services, as defined in 6VAC35-71-10 (definitions), shall be provided in accordance with § 54.1-2969 of the Code of Virginia.

C. Residents may refuse, in writing, [ medical health care and ] treatment [ and care ]. This subsection does not apply to medication refusals that are governed by 6VAC35-71-1070 (medication).

D. When health care is rendered against the resident's will, it shall be in accordance with applicable laws and regulations.

6VAC35-71-950. Tuberculosis screening.

A. Within seven days of placement arrival at a JCC, each resident, excluding residents transferred from another JCC shall have had undergone a screening or assessment for tuberculosis. The screening or assessment can shall be no older than 30 days.

B. A screening or assessment for tuberculosis shall be completed annually on each resident.

C. The facility's screening practices shall be performed in a manner that is consistent with the current requirements recommendations of the Virginia Department of Health, Division of Tuberculosis Prevention and Control and the federal Department of Health and Human Services Centers for Disease Control and Prevention, for the detection, diagnosis, prophylaxis, and treatment of pulmonary tuberculosis.

6VAC35-71-960. Medical examinations.

A. Within five days of arrival an initial intake at a JCC, all residents who are not directly transferred from another JCC shall be medically examined by a [ licensed ] physician or a [ qualified licensed ] health care practitioner operating under the supervision of a [ licensed ] physician to determine if the resident requires medical attention or poses a threat to the health of staff or other residents. This examination shall include the following:

1. Complete medical, immunization, and psychiatric history;

2. Recording of height, weight, body mass index, temperature, pulse, respiration, and blood pressure;

3. Reports of medical laboratory testing and clinical testing results, as deemed medically appropriate, to determine both clinical status and freedom from communicable disease;

4. Medical Physical examination, including gynecological assessment of females, when appropriate;

5. Documentation of immunizations administered; and

6. A plan of care, including initiation of treatment, as appropriate.

B. For residents Residents transferring from one to the JCC to another, shall be acceptable from a direct care placement may submit the report of a medical examination conducted within the preceding 13 months at the discretion of the health care provider, upon review of the health screening at admission and prior medical examination report.

C. Each resident shall have an annual physical examination by or under the direction of a licensed physician.

6VAC35-71-970. Dental examinations.

A. Within seven 14 days of arrival an initial intake at a JCC, all residents who are not directly transferred from another JCC shall undergo a dental examination conducted by a dentist.

B. For residents transferring from one to the JCC to another from a direct care placement, the report of a dental examination within the preceding 13 months shall may be acceptable at the discretion of the dentist upon review of the dental examination documentation.

C. Each resident shall have an annual dental examination by a dentist and routine prophylactic treatment.

6VAC35-71-990. Health screening for intrasystem transfers.

A. All residents transferred between JCCs shall receive a medical, dental, and mental health screening by [ health trained health-trained ] or qualified health care personnel upon arrival at the facility. The screening shall include:

1. A review of the resident's [ health care medical ] record;

2. Discussion with the resident on his medical status; and

3. Observation of the resident.

B. All findings shall be documented [ , ] and the resident shall be referred for follow-up care as appropriate.

6VAC35-71-1000. Infectious or communicable diseases.

A. A resident with a known communicable disease that can be transmitted person-to-person shall not be housed in the general population unless a licensed physician health care professional certifies that:

1. [ The facility is aware of the required treatment for the resident and the procedures to protect residents and staff; and

2. ] The facility is capable of providing care to the resident without jeopardizing residents and staff [ ; and

2. The facility is aware of the required treatment for the resident and the procedures to protect residents and staff ].

B. The facility [ administration ] shall [ implement have ] written procedures [ in place ], approved by [ a medical professional the health authority ], that:

1. Address staff (i) interactions with residents with infectious, communicable, or contagious medical conditions; and (ii) use of standard precautions;

2. Require staff training in standard precautions, initially and annually thereafter as required in 6VAC35-71-160 and 6VAC35-71-170; and

3. Require staff to follow procedures for dealing with residents who have infectious or communicable diseases.

C. Employees providing medical services shall be trained in tuberculosis control practices as required in 6VAC35-71-160.

6VAC35-71-1020. Residents' health Resident [ medical health care ] records.

A. Each resident's health [ medical health care ] record shall include written documentation of (i) the initial physical examination, (ii) an annual physical examination by or under the direction of a licensed physician including any recommendation for follow-up care, and (iii) documentation of the provision of follow-up medical care recommended by the physician or [ as ] indicated by the needs of the resident.

B. Each initial physical examination report shall include:

1. Information necessary to determine the health and immunization needs of the resident, including:

a. Immunizations administered at the time of the exam;

b. Vision exam Hearing and vision exams [ , ] conducted [ , ] at a minimum [ , ] on students in grades three, seven, [ eight, ] and 10 [ , ] pursuant to 8VAC20-250-10 [ , unless any of the exceptions listed in § 22.1-273 of the Code of Virginia apply ];

c. Hearing exam;

d. General c. A statement of the resident's general physical condition, including and documentation of apparent freedom from communicable disease status, including tuberculosis;

d. Current medical conditions or concerns;

e. Allergies, chronic conditions, and handicaps, disabilities, if any;

f. Nutritional requirements, including special diets, if any;

g. Restrictions on physical activities, if any; and

h. Recommendations for further treatment, immunizations, and other examinations indicated.

2. Date of the physical examination; and

3. Signature of a licensed physician, the physician's designee, or an official of a local health department.

C. Each A resident's [ health medical care ] record shall include written documentation of (i) an annual examination by a licensed dentist and (ii) documentation of follow-up dental care recommended by the dentist based on the needs of the resident.

D. Each A resident's [ health medical care ] record shall include notations of health and dental complaints and injuries and shall summarize a summary of the resident's symptoms and [ treatment treatments ] given.

E. Each A resident's [ health medical care ] record shall include [ , ] or document the facility's efforts to obtain [ , ] treatment summaries of ongoing psychiatric or other mental health treatment and reports, if applicable.

F. Written [ procedure procedures ] shall provide that residents' each resident's active [ health medical care ] records shall be:

1. Kept confidential from unauthorized persons and in a file separate from the case record;

2. Readily accessible in case of emergency; and

3. Made available Available to authorized staff consistent with applicable state and federal laws.

G. Residents' A resident's inactive health records shall be retained and disposed of as required by The Library of Virginia.

6VAC35-71-1030. First aid kits.

A. Each facility [ A The ] JCC [ administration ] shall have maintain first aid kits that shall be maintained within the facility, as well as in facility vehicles used to transport residents [ . in accordance with The facility shall have ] written procedures [ that shall address in place addressing ] the (i) contents; (ii) location; and (iii) method of restocking [ first aid kits ] .

B. The first aid kit shall be readily accessible for minor injuries and medical emergencies.

6VAC35-71-1040. Sick call.

A. All residents shall have the opportunity daily to request health care services.

B. Resident requests for health care services shall be documented, reviewed for the immediacy of need and the intervention required, and responded to daily by qualified medical staff. Residents shall be referred to a [ licensed ] physician consistent with established protocols and written or verbal orders issued by personnel authorized by law to give such these orders.

C. The frequency and duration of sick call shall be sufficient to meet the health needs of the facility population. For the purpose of this section, sick call shall mean the evaluation and treatment of a resident in a clinical setting, either on or off site, by a qualified health care professional.

6VAC35-71-1050. Emergency medical services.

A. Each [ A The ] JCC [ administration ] shall have ensure that residents have access to 24-hour emergency medical, mental health, and dental services for the care of an acute illness or unexpected health care need that cannot be deferred until the next scheduled sick call.

B. Procedures shall include arrangements for the following:

1. Utilization of 911 emergency services;

2. Emergency transportation of residents from the facility;

3. Security procedures for the immediate transfer of residents when appropriate;

4. Use of one or more designated hospital emergency departments or other appropriate facilities consistent with the operational procedures of local supporting rescue squads;

5. Response by on-call health care providers to include provisions for telephonic consultation, guidance, or direct response as clinically appropriate; and

6. On-site Onsite first aid and crisis intervention.

C. Staff who respond to medical or dental emergencies shall do so [ in accordance with written procedures within the scope of their training and certifications ].

6VAC35-71-1060. Hospitalization and other outside medical treatment of residents.

A. When If a resident needs hospital care or other medical treatment outside the facility:

1. The resident shall be transported safely and [ in accordance with applicable safety and security procedures that are applied consistent with the severity of the medical condition; and in accordance with 6VAC35-71-540. ]

2. Staff shall escort and supervise residents when outside the facility for hospital care or other medical treatment [ , ] until appropriate security arrangements are made. This subdivision shall not apply to the transfer of residents under the Psychiatric Inpatient Treatment of Minors Act ([ § 16.1-355 § 16.1-335 ] et seq. of the Code of Virginia).

[ 3. Any exceptions to subdivisions 1 and 2 of this subsection shall be made in accordance with the resident's medical condition. ]

B. [ In accordance with applicable laws and regulations, the The ] parent or legal guardian, as appropriate and applicable, shall be informed that the resident was taken outside the facility for [ medical attention as soon as is practicable health care in accordance with 6VAC35-71-60 ].

6VAC35-71-1070. Medication.

A. All medication shall be properly labeled consistent with the requirements of the Virginia Drug Control Act (§ 54.1-3400 et seq. of the Code of Virginia). Medication prescribed for individual use shall be so labeled.

B. All medication shall be securely locked, except when otherwise ordered by a [ licensed ] physician [ or licensed health care provider ] on an individual basis for keep-on-person or equivalent use.

C. All staff responsible for medication administration who do not hold a license issued by the Virginia Department of Health Professions authorizing the administration of medications shall successfully complete a medication training program approved by the Board of Nursing and receive required annual refresher training as required before they can may administer medication.

D. Staff authorized to administer medication shall be informed of any known side effects of the medication and the symptoms of the effects.

E. A program of medication, including procedures regarding the use of over-the-counter medication pursuant to written or verbal orders signed by personnel authorized by law to give such orders, shall be initiated for a resident only when prescribed in writing by a person authorized by law to prescribe medication. This includes over-the-counter medication administered pursuant to a written or verbal order that is issued by personnel authorized by law to give these orders.

F. All medications shall be administered in accordance with the physician's or other prescriber's instructions and consistent with the requirements of § 54.2-2408 § 54.1-3408 of the Code of Virginia and the Virginia Drug Control Act (§ 54.1-3400 et seq. of the Code of Virginia).

G. A medication administration record shall be maintained of that identifies all medicines received by each resident and shall include that includes [ the ]:

1. Date the medication was prescribed or most recently refilled;

2. Drug name;

3. Schedule for administration, to include notation of each dose administered or refused;

4. Strength;

5. Route;

6. Identity of the individual who administered the medication; and

7. Dates Date the medication was discontinued or changed.

H. [ In the event of If ] a medication incident or an adverse drug reaction [ occurs ], first aid shall be administered if indicated. As addressed in the physician's standing orders, staff shall promptly contact a poison control center, hospital, pharmacist, nurse, or physician, nurse, pharmacist, or poison control center and shall take actions as directed. If the situation is not addressed in standing orders, the attending physician shall be notified as soon as possible and the actions taken by staff shall be documented. A medical incident shall mean an error made in administering a medication to a resident including the following: (i) a resident is given incorrect medication; (ii) medication is administered to the incorrect resident; (iii) an incorrect dosage is administered; (iv) medication is administered at a wrong time or not at all; and (v) the medication is administered through an improper method. A medication incident does not include a resident's refusal of appropriately offered medication.

I. Written procedures shall provide for require (i) the documentation of medication incidents, (ii) the review of medication incidents and reactions and making implementation of [ any ] necessary improvements, (iii) the storage of controlled substances, and (iv) the distribution of medication off campus. The procedures must be approved by a the department's health administrator services director. Documentation of this approval shall be retained.

J. Medication refusals and actions taken by staff shall be documented including action taken by staff. The facility [ administration ] shall [ follow have ] procedures for managing such these refusals, which that shall address:

1. Manner The manner by which medication refusals are documented; and

2. Physician follow-up, as appropriate.

K. Disposal and storage of unused, expired, and discontinued medications [ and medical implements ] shall be in accordance with applicable laws and regulations.

L. The telephone number of a regional poison control center and other emergency numbers shall be posted on or next to each [ nonpay non-pay ] telephone that has access to an outside line in each building in which residents sleep or participate in programs.

M. Syringes and other medical implements used for injecting or cutting skin shall be locked and inventoried [ in accordance with facility procedures ].

6VAC35-71-1080. Release physical.

Each resident shall be medically examined by a [ licensed ] physician or qualified health care practitioner [ operating under the supervision of a physician ] within 30 days [ prior to before ] release [ , ] unless exempted by the responsible physician based on a sufficiently recent full medical examination conducted within 90 days prior to release.

[ Article 1

Behavior, Discipline, and Room Confinement ]

6VAC35-71-1110. Disciplinary process.

A. [ A The ] JCC [ administration ] shall ensure that, to the extent practicable, resident behavioral issues are addressed (i) in the context of a therapeutic community; (ii) in a manner that is consistent with the department's behavior management program; (iii) with consideration of the safety and security of the residents, staff, and others in the facility; and (iv) with the goal of rehabilitating [ , ] rather than punishing the resident.

B. [ Each The ] JCC [ administration ] shall [ follow written procedures for handling address ] (i) minor resident misbehavior through an informal process and (ii) instances when a resident is charged with a violation of the rules of conduct through the formal process outlined below in subsections C, D, and E of this section. Such [ The procedures shall provide for (i) graduated sanctions and (ii) staff and resident orientation and training on the procedures. ]

B. When C. If staff have reason to believe a resident has committed a rule violation that cannot be resolved through the facility's informal process, staff shall prepare a disciplinary report detailing the alleged rule violation. A written copy of the report shall be maintained by the housing unit staff. The resident shall be given a written copy of the report within 24 hours of the alleged rule violation; however, staff shall have the discretion to provide residents who are noncompliant or are displaying maladaptive behavior [ at least ] one [ or more opportunities opportunity ] to view the written report instead of providing a copy to the resident within 24 hours of the alleged rule violation. [ In the event that staff exercises If staff exercise ] this option, a copy of the written report shall be provided to the resident once the resident demonstrates that the resident is able to comply with the rules of the facility.

C. D. After the resident receives notice of an alleged rule violation, the resident shall be provided the opportunity to admit or deny the charge.

1. The resident may admit to the charge in writing to a superintendent or the superintendent's designee who was not involved in the incident, accept the sanction prescribed for the offense, and waive his right to any further review.

2. If the resident denies the charge or there is reason to believe that the resident's admission is coerced or that the resident does not understand the charge or the implication of the admission, the formal process for resolving the matter detailed in subsection D E of this section shall be followed.

D. E. The formal process for resolving rule violations shall provide the following:

1. A disciplinary hearing to determine if substantial evidence exists to find the resident guilty of the rule violation shall be scheduled to occur no later than seven days [ , excluding weekends and holidays, ] after the rule violation [ , excluding weekends and holidays ]. The hearing may be postponed with the resident's consent.

2. The resident alleged to have committed the rule violations violation shall be given at least 24 hours hours' notice of the time and place of the hearing, but; however the hearing may be held within 24 hours with the resident's written consent.

3. The disciplinary hearing on the alleged rule violation shall:

a. Be conducted by an impartial and objective staff employee who shall determine (i) what evidence is admissible, (ii) the guilt or innocence of the resident, and (iii) if the resident is found guilty of the rule violation, what sanctions shall be imposed;

b. Allow the resident to be present throughout the hearing, unless the resident waives the right to attend, his behavior justifies exclusion, or another resident's testimony must be given in confidence. The reason for the resident's absence or exclusion shall be documented;

c. Permit the resident to make a statement and, present evidence, and to request relevant witnesses on his behalf. The reasons for denying such these requests shall be documented;

d. Permit the resident to request a staff member to represent him and question the witnesses. A staff member shall be appointed to help the resident when it is apparent that the resident is not capable of effectively collecting and presenting evidence on his own behalf; and

e. Be documented, with a record of the proceedings kept for [ six months three years ].

4. A written record shall be made of the hearing disposition and supporting evidence. The hearing record shall be kept on file at the JCC.

5. The resident shall be informed in writing of the disposition and, if found guilty of the rule violation, the reasons supporting the disposition and the right to appeal.

6. If the resident is found guilty of the rule violation, a copy of the disciplinary report shall be placed in the resident's case record.

7. The superintendent or the superintendent's designee shall review all disciplinary hearings and dispositions to ensure conformity with [ procedures and regulations this chapter ].

8. The resident shall have the right to appeal the disciplinary hearing decision to the superintendent or the superintendent's designee within 24 hours of receiving the decision. The appeal shall be decided within 24 hours of its receipt, and the resident shall be notified in writing of the results within three days. These time frames timeframes do not include weekends and holidays.

E. When it is necessary to place the resident in confinement to protect the facility's security or the safety of the resident or others, the charged resident may be confined pending the formal hearing for up to 24 hours. Confinement for longer than 24 hours must be reviewed at least once every 24 hours by the superintendent or designee who was not involved in the incident. For any confinement exceeding 72 hours, notice shall be made in accordance with 6VAC35-71-1140 D (room confinement).

6VAC35-71-1120. Timeout.

A. Facilities that use a systematic behavior management technique program component designed to reduce or eliminate inappropriate or problematic behavior by having a staff require a resident to move to a specific location that is away from a source of reinforcement for a specific period of time or until the problem behavior has subsided (timeout) timeout shall [ implement have ] written procedures [ in place ] governing that provide the following:

1. The conditions, based on the resident's chronological and developmental level, under which a resident may be placed in timeout;

2. The maximum period of timeout based on the resident's chronological and developmental level; and

3. The area in which a resident is placed.

[ 1. A resident may be placed in timeout only after less restrictive alternatives have been applied;

2. 1. ] Timeout may be imposed only to address minor [ behavior infractions inappropriate or problematic behavior ], such as talking back or failing to follow instructions [ , and shall not be applied to address any chargeable offenses as designated in written procedures or any aggressive behaviors];

[ 3. 2. ] A resident shall be released from the timeout period when the resident demonstrates the ability to rejoin the group activity and comply with [ the ] expectations that are in place; and

[ 4. 3. ] Staff shall be authorized to determine the area in which a resident is placed for timeout on a case-by-case basis.

B. A resident in timeout shall be able to communicate have a means of immediate communication with staff, either verbally or electronically.

C. Staff shall check on monitor the resident in the timeout area at least every 15 minutes and more often depending on the nature of the resident's disability, condition, and or behavior.

D. Use of timeout and staff checks on the residents shall be documented.

EDITOR'S NOTE: 6VAC35-71-1130 was amended in proposed stage. See amendments at 36:3 VA.R. 211 - 248 September 30, 2019.

6VAC35-71-1130. [ Physical restraint. (Repealed.)

A. Physical restraint shall be used as a last resort only after less restrictive behavior intervention techniques have failed or to control residents whose behavior poses a risk to the safety of the resident, others, staff, or the public others.

1. Staff shall use the least force deemed reasonably necessary to eliminate the risk or to maintain security and order and shall never use physical restraint as punishment or with intent to inflict injury.

2. Trained staff members may physically restrain a resident only after less restrictive behavior interventions have failed or when failure to restrain would result in harm to the resident or others.

3. 2. Physical restraint may be implemented, monitored, and discontinued only by staff who have been trained in the proper and safe use of restraint in accordance with the requirements in 6VAC35-71-160 and 6VAC35-71-170.

4. For the purpose of this section, physical restraint shall mean the application of behavior intervention techniques involving a physical intervention to prevent an individual from moving all or part of that individual's body.

B. Each JCC shall implement written procedures governing use of physical restraint that shall include:

1. A requirement for Require training in crisis prevention and behavior intervention techniques that staff may use to control residents whose behaviors pose a risk;

2. The Identify the staff position who that will write the report and time frame for completing the report;

3. The Identify the staff position who that will review the report for continued staff development for performance improvement and the time frame for this review; and

4. Methods Identify the methods to be followed should physical restraint, less intrusive behavior interventions, or measures permitted by other applicable state regulations prove unsuccessful in calming and moderating the resident's behavior; and

5. Identification of control techniques that are appropriate for identified levels of risk.

C. Each application of physical restraint shall be fully documented in the resident's record including.

1. Date and time of the incident;

2. Staff involved in the incident;

3. Justification for the restraint;

4. Less restrictive behavior interventions that were unsuccessfully attempted prior to using physical restraint;

5. Duration of the restraint;

6. Description of the method or methods of physical restraint techniques used;

7. Signature of the person completing the report and date; and

8. Reviewer's signature and date. ]

6VAC35-71-1140. Room confinement.

A. Written procedures shall govern how and when residents may be confined to a locked governing room confinement shall address the following issues:

1. The actions or behaviors that may result in room confinement;

2. The factors, such as age, developmental level, or disability, that should be considered prior to placing a resident in room confinement;

3. The process for determining whether the resident's behavior threatens the safety and security of the resident, others, or the facility; the protocol for determining whether the threat necessitating room confinement has [ been ] abated; and the necessary steps for releasing the resident [ to a less restrictive setting from room confinement ] after the threat [ is has ] abated; and

4. The circumstances under which a debriefing with the resident should occur after the resident is released from confinement; the party that should conduct the debriefing; and the topics that should be discussed in the debriefing, including the cause and impact of the room confinement and the appropriate measures post-confinement to support positive resident outcomes.

B. Whenever a resident is confined to a locked room, including but not limited to being placed in isolation, staff shall check the resident visually at least every 30 minutes and more frequently if indicated by the circumstances.

C. Residents who are confined to a locked room, including but not limited to being placed in isolation, shall be afforded the opportunity for at least one hour of physical exercise, outside of the locked room, every calendar day unless the resident's behavior or other circumstances justify an exception. The reasons for any such exception shall be approved in accordance with written procedures and documented

B. If a resident is placed in room confinement, regardless of the duration of the confinement period or the rationale for the confinement, staff shall take measures to ensure the continued health and safety of the confined resident. At a minimum, the following measures shall be [ applied taken ]:

1. Staff shall monitor the resident visually at least every 15 minutes and more frequently if indicated by the circumstances. If a resident is placed on suicide precautions, staff shall [ make conduct ] additional visual checks as determined by the [ qualified ] mental health [ professional clinician ].

2. A qualified medical [ or mental ] health professional [ or mental health clinician ] shall [ , at least once daily, ] visit with the resident [ at least once daily ] to assess the resident's medical and mental health status.

3. The resident shall have a means of immediate communication with staff, either verbally or electronically, throughout the duration of the confinement period.

4. The resident shall be afforded the opportunity for at least one hour of large muscle activity outside of the locked room every calendar day unless the resident displays behavior that is threatening, presents an imminent danger to himself or others, or [ otherwise justifies an exception or unless ] other circumstances [ , such as lockdown or power failure, ] prevent the activity. The reasons for the exception shall be approved [ by the superintendent or the superintendent's designee ] and documented [ in accordance with written procedures ].

5. If the resident [ , while placed in room confinement, ] exhibits self-injurious behavior [ while in room confinement ], staff shall (i) take appropriate action in response to the behavior [ to prevent further injury and to notify supervisory staff ]; (ii) consult with a [ qualified ] mental health [ professional clinician ] immediately after the threat [ is has ] abated and document the consultation; and (iii) [ monitor the resident in accordance with established protocols, including constant supervision, if appropriate adjust the frequency of face-to-face checks, as needed, never allowing more than 15 minutes to pass between checks ].

C. A resident shall never be placed in room confinement as a sanction for noncompliance or as a means of punishment. Room confinement may be imposed only in response to the following situations:

1. If a resident's actions threaten facility security or the safety and security of residents, staff, or others in the facility; or

2. In order to prevent damage to real or personal property when the damage is committed with the intent of fashioning an object or device that may threaten facility security or the safety and security of residents, staff, or others in the facility.

D. Room confinement may be imposed only after less restrictive measures have been exhausted or cannot be employed successfully. Once the threat necessitating the confinement [ is has ] abated, staff shall initiate the process for releasing the resident from confinement [ and returning him to a lesser restrictive setting ].

E. [ In the event that If ] a resident is placed in room confinement, the resident shall be [ afforded the same opportunities as other residents in the housing unit, including treatment, education, and as much time out of the resident's room as security considerations allow provided medical and mental health treatment, as applicable, education, daily nutrition in accordance with 6VAC35-71-630, and daily opportunities for bathing in accordance with 6VAC35-71-550 ].

F. Within the first three hours of a resident's placement in room confinement, a designated staff member shall communicate with the resident to explain (i) the reasons for which the resident has been placed in confinement; (ii) the expectations governing behavior while [ placed ] in room confinement; and (iii) the steps necessary [ in order ] for [ a the ] resident to be released from room confinement.

G. A resident confined for six or fewer waking hours shall be afforded the opportunity at least once during the confinement period to communicate [ with a staff member, ] wholly apart from the communications required in subsection F of this section, [ with a staff member ] regarding his status or the impact of the room confinement. A resident confined for a period that exceeds six waking hours shall be afforded an opportunity twice daily during waking hours for these communications.

H. The superintendent or the superintendent's designee shall make personal contact with every resident who is placed in room confinement each day of confinement.

D. I. If a resident is confined to a locked placed in room confinement for more than 24 hours, the superintendent or the superintendent's designee shall be notified and shall provide written approval for any continued room confinement beyond the 24-hour period.

E. If the confinement extends to more than 72 hours, the (i) confinement and (ii) the steps being taken or planned to resolve the situation shall be immediately reported to the department staff, in a position above the level of superintendent, as designated in written procedures. If this report is made verbally, it shall be followed immediately with a written, faxed, or secure email report in accordance with written procedures.

F. The superintendent or designee shall make personal contact with each resident who is confined to a locked room each day of confinement.

G. When confined to a room, the resident shall have a means of communication with staff, either verbally or electronically.

H. If the resident, after being confined to a locked room, exhibits self-injurious behavior (i) staff shall immediately consult with, and document that they have consulted with, a mental health professional; and (ii) the resident shall be monitored in accordance with established protocols, including constant supervision, if appropriate.

J. The facility superintendent's supervisor shall provide written approval before any room confinement may be extended beyond 48 hours.

K. The administrator who is two levels above the superintendent in the department's reporting chain-of-command shall provide written approval before any room confinement may be extended beyond 72 hours. The administrator's approval shall be contingent upon receipt of a written report outlining the steps being taken or planned to resolve the situation. The facility [ administration ] shall convene a treatment team consisting of stakeholders involved in the resident's treatment to develop this plan. The department shall establish written procedures governing the development of this plan.

L. Room confinement periods that exceed five days shall be subject to a case management review [ process in accordance with written procedures ] that [ provide adheres to ] the following [ requirements ]:

1. A facility-level review committee shall conduct a [ case-management case management ] review at the committee's next scheduled meeting immediately following expiration of the five-day period.

2. If the facility-level case management review determines a need for the resident's continued confinement, the case shall be referred for a case management review at the division-level [ committee's next scheduled meeting immediately following the meeting for the facility-level review committee meeting, which shall occur no later than seven business days following the referral ].

3. Upon completion of the initial reviews in subdivisions L 1 and L 2 of this section, any additional time that the resident remains in room confinement shall be subject to a recurring review by the facility-level review committee and the division-level review committee, as applicable, until either committee recommends the resident's release from room confinement. [ However, upon Upon ] written request of the division-level review committee, the administrator who is two levels above the superintendent in the department's reporting chain-of-command shall be authorized to reduce the frequency of or waive the division-level reviews [ in accordance with written procedures. The rationale for the waiver shall be documented and placed in the resident's record ].

[ M. The provisions of this section shall become effective (insert effective date of this regulation). ]

6VAC35-71-1150. Isolation. (Repealed.)

A. When a resident is confined to a locked room for a specified period of time as a disciplinary sanction for a rule violation (isolation), the provisions of 6VAC35-71-1140 (room confinement) apply.

B. Room confinement during isolation shall not exceed five consecutive days.

C. During isolation, the resident is not permitted to participate in activities with other residents and all activities are restricted, with the exception of (i) eating, (ii) sleeping, (iii) personal hygiene, (iv) reading, (v) writing, and (vi) physical exercise as provided in 6VAC35-71-1140 (room confinement).

D. Residents who are placed in isolation shall be housed no more than one to a room.

6VAC35-71-1160. Administrative segregation. (Repealed.)

A. Residents who are placed in administrative segregation units shall be housed no more than two to a room. Single occupancy rooms shall be available when indicated for residents with severe medical disabilities, residents suffering from serious mental illness, sexual predators, residents who are likely to be exploited or victimized by others, and residents who have other special needs for single housing.

B. Residents who are placed in administrative segregation units shall be afforded basic living conditions approximating those available to the facility's general population and as provided for in written procedures. Exceptions may be made in accordance with written procedures when justified by clear and substantiated evidence. If residents who are placed in administrative segregation are confined to a room or placed in isolation, the provisions of 6VAC35-71-1140 (room confinement) and 6VAC35-71-1150 (isolation) apply, as applicable.

C. For the purpose of this section, administrative segregation means the placement of a resident, after due process, in a special housing unit or designated individual cell that is reserved for special management of residents for purposes of protective custody or the special management of residents whose behavior presents a serious threat to the safety and security of the facility, staff, general population, or themselves. For the purpose of this section, protective custody shall mean the separation of a resident from the general population for protection from or of other residents for reasons of health or safety.

[ Article 2

Physical Restraints

6VAC35-71-1175. Physical restraints.

A. Physical restraint shall be used as a last resort only after less restrictive behavior intervention techniques have failed or to control residents whose behavior poses a risk to the safety of the resident, staff, or others.

1. Staff shall use the least force deemed reasonably necessary to eliminate the risk or to maintain security and order and shall never use physical restraint as punishment or with intent to inflict injury.

2. Physical restraint may be implemented, monitored, and discontinued only by staff trained in the proper and safe use of restraint in accordance with the requirements in 6VAC35-71-160 and 6VAC35-71-170.

B. The JCC administration shall implement written procedures governing use of physical restraint that shall:

1. Require training in crisis prevention and behavior intervention techniques that staff may use to control residents whose behaviors pose a risk;

2. Identify the staff position that will write the report and timeframe for completing the report;

3. Identify the staff position that will review the report for continued staff development for performance improvement and the timeframe for this review; and

4. Identify the methods to be followed should physical restraint, less intrusive behavior interventions, or measures permitted by other applicable state regulations prove unsuccessful in calming and moderating the resident's behavior.

C. Each application of physical restraint shall be fully documented in the resident’s record. The documentation shall include:

1. Date and time of the incident;

2. Staff involved in the incident;

3. Justification for the restraint;

4. Less restrictive behavior interventions that were unsuccessfully attempted before using physical restraint;

5. Duration of the restraint;

6. Description of the method of physical restraint techniques used;

7. Signature of the person completing the report and date; and

8. Reviewer's signature and date.

Article 3

Mechanical Restraints and Protective Devices ]

6VAC35-71-1180. Mechanical restraints [ and protective devices ].

[ A. Written procedure shall govern the use of mechanical restraints and shall specify:

1. The conditions under which ] handcuffs, waist chains, leg irons, disposable plastic cuffs, leather restraints, and mobile restraint chair [ mechanical restraints may be used; ]

2. That the superintendent or designee shall be notified immediately upon using restraints in an emergency situation;

3. [ 2. That mechanical restraints shall never be applied as punishment;

3. That mechanical restraints shall not be applied for routine on-campus transportation unless (i) there is a heightened need for additional security as identified in written procedures or (ii) the resident is noncompliant and needs to be moved for the resident's own safety or security;

4. That ] residents [ a resident shall not be restrained to a fixed object or restrained in an unnatural position;

5. That each use of mechanical restraints, except when used to transport a resident off campus, shall be recorded in the resident's case ] file or [ record and in a central log book; and

6. That the facility maintains a written record of routine and emergency distribution of restraint equipment.

B. If a JCC uses mechanical restraints, written procedure shall provide that (i) all staff who are authorized to use restraints shall receive department-approved training in their use, ] including [ which training shall address procedures for checking the ] resident's [ resident for signs of circulation and ] checking [ for injuries; and (ii) only properly trained staff shall use restraints.

C. ] For the purpose of this section, mechanical restraint shall mean the use of an approved mechanical device that involuntarily restricts the freedom of movement or voluntary functioning of a limb or portion of an individual's body as a means to control his physical activities when the individual being restricted does not have the ability to remove the device. [ A JCC shall be authorized to use a mobile restraint chair for the sole purpose of controlled movement of a resident from one area of the facility to another and shall observe the following when utilizing the chair:

1. Staff shall be authorized to utilize the mobile restraint chair only after less restrictive interventions have been unsuccessful in moving a resident from one area of the facility to another or when use of the restraint chair is the least restrictive intervention available to move the resident.

2. Staff shall remove the resident from the restraint chair immediately upon reaching the intended destination. In no event shall a resident who is not being moved from one area of the facility to another be confined to a restraint chair for any period of time.

A. Mechanical restraints and protective devices may be used for the following purposes subject to the restrictions enumerated in this section: (i) to control residents whose behavior poses an imminent risk to the safety of the resident, staff, or others; (ii) for purposes of controlled movement, either from one area of the facility to another or to a destination outside the facility; and (iii) to address emergencies.

B. A JCC that uses mechanical restraints or protective devices shall observe the following general requirements:

1. Mechanical restraints and protective devices shall be used only for as long as necessary to address the purposes established in subsection A of this section. Once the imminent risk to safety has abated, the resident has reached [ his the ] intended destination within the facility or has returned to the facility from a destination offsite, or the emergency has been resolved, the mechanical restraint or protective device shall be removed.

2. The superintendent or the superintendent's designee shall be notified immediately upon using mechanical restraints or protective devices in an emergency.

3. The facility administration may not use mechanical restraints or protective devices as a punishment or a sanction.

4. Residents shall not be restrained to a fixed object or restrained in an unnatural position.

5. A mental health clinician or other qualifying licensed medical professional may order termination of a mechanical restraint or protective device at any time upon determining that the item poses a health risk.

6. Each use of a mechanical restraint or protective device, except when used to transport a resident or during video court hearing proceedings, shall be recorded in the resident's case record and in the daily housing unit log.

7. A written system of accountability shall be in place to document routine distribution of mechanical restraints and protective devices.

8. All staff who are authorized to use mechanical restraints or protective devices shall receive training in such use in accordance with 6VAC35-71-160 and 6VAC35-71-170, as applicable; and only trained staff shall use restraint or protective devices.

C. If staff in a JCC use a mechanical restraint to control a resident whose behavior poses a safety risk in accordance with clause (i) of subsection A of this section, they shall notify a qualified health care professional and a mental health clinician before continuing to use the restraint and, if applicable, the accompanying protective device, if the imminent risk has abated, but staff determine that continued use of the mechanical restraint is necessary to maintain security due to the resident's ongoing credible threat of self-injury or injury to others. This may include instances in which the resident verbally expresses the intent to continue the actions that required the restraint.

D. Staff in a juvenile correctional center may not use a protective device unless the use is in connection with a restraint and shall remove the device when the resident is released from the restraint.

E. In addition to the requirements in subsections A through D of this section, if staff in a juvenile correctional center use a spit guard to control resident behavior, they shall observe the following requirements:

1. Staff may not use a spit guard unless it possesses the following characteristics:

a. The spit guard's design may not inhibit the resident's ability to breathe;

b The spit guard must be constructed to allow for visibility; and

c. The spit guard must be manufactured and sold specifically for the prevention of biting or spitting.

2. The spit guard may be used only on a resident who (i) previously has bitten or spit on a person at the facility, or (ii) in the course of a current restraint, threatens or attempts to spit on or bite or actually spits on or bites a staff member.

3. The spit guard must be applied in a manner that will not inhibit the resident's ability to breathe.

4. While the spit guard remains in place, staff shall provide for the resident's reasonable comfort and ensure the resident's access to water and meals, as applicable.

5. Staff must employ constant supervision of the resident while the spit guard remains in place to observe whether the resident exhibits signs of respiratory distress. If any sign of respiratory distress is observed, staff shall take immediate action to prevent injury and to notify supervisory staff.

6. Staff may not use a spit guard on a resident who is unconscious, vomiting, or in obvious need of medical attention. ]

6VAC35-71-1190. Monitoring residents placed in mechanical restraints.

A. Written [ procedure procedures ] shall provide that when if a resident is placed in mechanical restraints, [ except when being transported offsite, ] staff shall:

1. Provide for the resident's reasonable comfort and ensure the resident's access to water, meals, and toilet; and

2. Make Conduct a direct personal [ visual face-to-face ] check on the resident at least every 15 minutes and more often if the resident's behavior warrants. [ During each check, a staff member shall monitor the resident for signs of circulation and for injuries.

3. Attempt to engage verbally with the resident during each periodic check. These efforts may include explaining the reasons for which the resident is being restrained or the steps necessary to be released from the restraint or otherwise attempting to deescalate the resident. ]

B. [ If a resident remains in a mechanical restraint for a period of two hours or more, except during transportation of residents offsite:

1. The resident shall be permitted to exercise the resident's limbs for a minimum of 10 minutes every two hours in order to prevent blood clots; and

2. A medical staff member shall conduct a check on the resident at least once every two hours.

C. ] When a resident is placed in mechanical restraints for more than two hours cumulatively one [ consecutive continuous ] hour in a 24-hour period, with the exception of use in routine off-campus transportation of residents, staff shall immediately consult with a [ qualified ] mental health [ professional clinician ]. This consultation shall be documented.

[ C. D. ] If the resident, after being placed in mechanical restraints [ , ] exhibits self-injurious behavior, (i) staff shall (i) take appropriate action in response to the behavior [ to prevent further injury and to notify supervisory staff ]; (ii) consult with a [ qualified ] mental health [ professional clinician and medical staff ] immediately consult with, thereafter and document that they have consulted with, a mental health professional the consultation; and [ (ii) monitor the resident ] shall be monitored [ in accordance with established protocols, including constant supervision, if appropriate (iii) adjust the frequency of face-to-face checks as needed ] Any such [ The protocols shall ] be in compliance [ comply with the written procedures required by 6VAC35-71-1200 ] (restraints for medical and mental health purposes).

[ 6VAC35-71-1195. Written procedures regarding mechanical restraints and protective devices.

The department shall develop written procedures approved by the director that reflect the requirements established in this article. ]

EDITOR'S NOTE: 6VAC35-71-1200 was amended in proposed stage. See amendments at 36:3 VA.R. 211 - 248 September 30, 2019.

[ 6VAC35-71-1200. Restraints for medical and mental health purposes. (Repealed.)

Written procedure shall govern the use of restraints for medical and mental health purposes. Written procedure should shall identify (i) the authorization needed; (ii) when, where, and how restraints may be used; (iii) for how long restraints may be applied; and (iv) what type of restraint may be used. ]

[ Article 4

Mechanical Restraint Chair

6VAC35-71-1203. Mechanical restraint chair; general provisions.

If staff in a JCC utilize a mechanical restraint chair, they shall observe the following requirements, regardless of whether the chair is used for purposes of controlled movement in accordance with 6VAC35-71-1204 or for other purposes in accordance with 6VAC35-71-1205:

1. The restraint chair shall never be applied as punishment or as a sanction.

2. All staff authorized to use the restraint chair shall receive training in such use in accordance with 6VAC35-71-160 and 6VAC35-71-170.

3. Prior to placement in the chair, the health authority or the health authority's designee shall ensure that the resident's medical and mental health condition are assessed to determine whether the restraint is contraindicated based on the resident's physical condition or behavior and whether other accommodations are necessary.

4. The superintendent or the superintendent's designee shall provide approval before a resident may be placed in the restraint chair.

5. Staff shall notify the health authority or designee immediately upon placing the resident in the restraint chair. The health authority or designee also shall ensure that a mental health clinician conducts an assessment to determine whether, on the basis of serious danger to self or others, the resident should be in a medical or mental health unit for emergency involuntary treatment. The requirements of this subdivision shall not apply when the restraint chair is requested by a resident for whom such voluntary use is part of an approved plan of care by a mental health clinician in accordance with subsection C of 6VAC35-71-1205.

6. If the resident exhibits self-injurious behavior after being placed in the mechanical restraint chair, staff shall (i) take appropriate action in response to the behavior to prevent further injury and to notify supervisory staff, and (ii) consult a mental health clinician immediately thereafter and obtain approval for continued use of the restraint chair.

7. The health authority or the health authority's designee, a mental health clinician, or other qualifying licensed medical professional may order termination of restraint chair use at any time upon determining that use of the chair poses a health risk.

8. Each use of the restraint chair shall constitute a serious incident to which the provision of 6VAC35-71-60 shall apply.

9. Each use of the restraint chair shall be documented in the resident's case record and in the daily housing unit log. The documentation shall include:

a. Date and time of the incident;

b. Staff involved in the incident;

c. Justification for the restraint;

d. Less restrictive interventions that were attempted or an explanation of why the restraint chair is the least restrictive intervention available to ensure the resident's safe movement.

e. Duration of the restraint;

f. Signature of the person documenting the incident and date;

g. Indication that all applicable approvals required in this article have been obtained; and

h. Reviewer's signature and date.

10. Staff involved in the use of the chair, together with supervisory staff, shall conduct a debriefing after each use of the restraint chair.

6VAC35-71-1204. Mechanical restraint chair use for controlled movement; conditions.

A. JCC staff shall be authorized to use a mechanical restraint chair for purposes of controlled movement of a resident from one area of the facility to another, provided the following conditions are satisfied:

1. The resident's refusal to move from one area of the facility to another poses a direct and immediate threat to the resident or others or interferes with required facility operations, and

2. Use of the restraint chair is the least restrictive intervention available to ensure the resident's safe movement.

B. When facility staff utilize the restraint chair in accordance with this section, staff shall remove the resident from the chair immediately upon reaching the intended destination. If staff, upon reaching the intended destination, determine that continued restraint is necessary, staff shall consult with a mental health clinician for approval of the continued restraint.

6VAC35-71-1205. Mechanical restraint chair use for purposes other than controlled movement; conditions for use.

A. JCC staff shall be authorized to use a mechanical restraint chair for purposes other than controlled movement provided the following conditions are satisfied:

1. The resident's behavior or actions present a direct and immediate threat to the resident or others;

2. Less restrictive alternatives were attempted but were unsuccessful in bringing the resident under control or abating the threat;

3. The resident remains in the restraint chair only for as long as necessary to abate the threat or help the resident gain self-control.

B. Once the direct threat is abated, if staff determine that continued restraint is necessary to maintain security due to the resident's ongoing credible threat to injure the resident or others, staff shall consult a mental health clinician for approval of the continued restraint. The ongoing threat may include instances in which the resident verbally expresses the intent to continue the actions that required the restraint.

C. JCC staff shall be excused from the requirements in subsections A and B of this section when the restraint chair is requested by a resident for whom such voluntary use is part of an approved plan of care by a mental health clinician.

D. Whenever a resident is placed in a restraint chair for purposes other than controlled movement, staff shall observe the following monitoring requirements:

1. Employ constant, one-on-one supervision until the resident is released from the chair;

2. Attempt to engage verbally with the resident during the one-on-one supervision. These efforts may include explaining the reasons for which the resident is being restrained or the steps necessary to be released from the restraint or otherwise attempting to deescalate the resident.

3. Ensure that a medical professional monitors the resident for signs of circulation and for injuries at least once every 15 minutes; and

4. Ensure that the resident is reasonably comfortable and has access to water, meals, and toilet.

6VAC35-71-1206. Monitoring residents placed in mechanical restraints.

A. If a resident remains in the restraint chair for a period that exceeds two hours, the resident shall be permitted to exercise the resident's limbs for a minimum of 10 minutes every two hours to prevent blood clots.

B. The JCC administration shall ensure that a video record of the following is captured and retained for a minimum of three years in accordance with 6VAC35-71-30:

1. The placement of a resident in a restraint chair when a resident is restrained for purposes of controlled movement;

2. The entire restraint, from the time the resident is placed in the restraint chair until the resident's release, when restrained in the chair for purposes other than controlled movement. The JCC administration may satisfy this requirement by positioning the restraint chair within direct view of an existing security camera.

6VAC35-71-1207. Department monitoring visits; annual reporting; board review.

A. If staff in a JCC use a mechanical restraint chair to restrain a resident, regardless of the purpose or duration of the use, the JCC shall be subject to a monitoring visit conducted by the department pursuant to the authority provided in 6VAC35-20-60. The purpose of the monitoring visit shall be to assess staff compliance with the provisions of this article.

B. Upon completion of the monitoring visit, the department shall provide the JCC administration with a written report of its findings in accordance with 6VAC35-20-90.

C. The department shall document each monitoring visit conducted pursuant to subsection A of this section and provide a written report to the board annually that details, at a minimum, the following information regarding each separate incident in which the restraint chair is used:

1. The facility in which the chair is used;

2. The date and time of the use;

3. A brief description of the restraint, including the purpose for which the restraint was applied, the duration of the restraint, and the circumstances surrounding the resident’s release from the restraint;

4. The extent to which the JCC complied with this article; and

5. The plans identified to address findings of noncompliance, if applicable.

D. The annual report shall be placed on the agenda for the next regularly scheduled board meeting for the board’s consideration and review.

6VAC35-71-1208. Written procedures regarding mechanical restraint chairs.

Department staff shall develop written procedures approved by the director that reflect the requirements established in this article.

Article 5

Limitations on Restraints

6VAC35-71-1209. Pregnant residents; limitations on use of physical restraints, mechanical restraints, and the mechanical restraint chair.

A. Staff in a juvenile correctional center may not use physical restraints, mechanical restraints, protective devices, or the mechanical restraint chair on a resident known to be pregnant during labor, delivery, or post-partum recovery unless credible, reasonable grounds exist to believe the resident presents an immediate and serious threat of self injury, injury to staff, or injury to others.

B. Abdominal restraints, leg and ankle restraints, wrist restraints behind the back, and four-point restraints may not be used on a resident known to be pregnant unless (i) credible reasonable grounds exist to believe the resident presents an immediate and serious threat of self injury, injury to staff, or injury to others; or (ii) reasonable grounds exist to believe the resident presents an immediate and credible risk of escape that cannot be reasonably minimized through any other method.

C. This section shall not apply to orthopedically prescribed devices, surgical dressings or bandages, protective helmets, or any other devices or methods that involve physically holding a resident for purposes of conducting routine physical examinations or tests, protecting the resident from falling out of bed, or permitting the resident to participate in activities without the risk of physical harm. ]

6VAC35-71-1210. Private contracts for JCCs.

A. Each [ A The administration for ] privately operated [ JCC JCCs ] shall abide by the requirement requirements of (i) the Juvenile Corrections Private Management Act (§ 66-25.3 et seq. of the Code of Virginia), (ii) [ its the ] governing contract [ with the department ], [ and ] (iii) this chapter [ , and (iv) applicable department procedures, including ] but not limited to [ procedures relating to case management, the use of physical restraint and mechanical restraints, confidentiality, visitation, community relationships, and media access ].

B. Each [ A The administration for ] privately operated [ JCC JCCs ] shall develop procedures, approved by the department director or the director's designee, to facilitate the transfer of the [ facility's ] operations [ of the facility ] to the department [ in the event of if ] the [ termination of the ] contract terminates.

[ Part X

Boot Camps ]

6VAC35-71-1230. Physical restraints. (Repealed.)

For the purpose of this chapter, a boot camp shall mean a short-term secure or nonsecure juvenile residential program that includes aspects of basic military training, such as drill and ceremony. Such programs utilize a form of military-style discipline whereby employees are authorized to respond to minor institutional offenses, at the moment they notice the institutional offenses being committed, by imposing immediate sanctions that may require the performance of some physical activity, such as pushups or some other sanction, as provided for in the program's written procedures.

[ 6VAC35-71-1240. Staff physical and psychological qualifications. (Repealed.)

The boot camp shall include in the qualifications for staff positions a statement of:

1. The physical fitness level requirements for each staff position; and

2. Any psychological assessment or evaluation required prior to employment. ]

EDITOR'S NOTE: 6VAC35-71-1250, 6VAC35-71-1260, 6VAC35-71-1270 were amended in proposed stage. See amendments at 36:3 VA.R. 211 - 248 September 30, 2019.

[ 6VAC35-71-1250. Residents' Resident physical qualifications. (Repealed.)

The boot camp shall have written procedures that govern:

1. Admission, including a required which shall require a written statement from (i) a physician that the resident meets the American Pediatric Society's guidelines is cleared to participate in contact sports; and (ii) from a licensed qualified mental health professional that the resident is an appropriate candidate for a boot camp program; and

2. Discharge, should a resident be physically unable to keep up with continue the program.

6VAC35-71-1260. Residents' Resident nonparticipation. (Repealed.)

The boot camp shall have written procedures approved by the department director for dealing with addressing residents who are do not complying comply with boot camp program requirements.

6VAC35-71-1270. Program description. (Repealed.)

The boot camp shall have a written program description that states specifies:

1. How residents' physical training, work assignment assignments, education and vocational career-readiness training, and treatment program participation will be interrelated;

2. The length duration of the boot camp program and the kind and duration of treatment and supervision that will be provided upon the resident's release from the residential program;

3. That any juvenile boot camp program established by or as a result of a contract with the department shall require at least six months of intensive after care following a resident's release from the boot camp program and the type of treatment and supervision that will be provided upon the resident's release from the program;

4. Whether residents will be cycled through the program individually or in platoons; and

4. 5. The program's incentives and sanctions, including whether military or correctional discipline will be used. If military style discipline is used, written procedures shall specify what summary punishments are permitted. ]

DOCUMENTS INCORPORATED BY REFERENCE (6VAC35-71)

Documents Incorporated By Reference

Compliance Manual - Juvenile Correctional Centers, effective January 1, 2014, Virginia Department of Juvenile Justice

[ Chapter 73

Regulation Governing Juvenile Boot Camps

6VAC35-73-10. Definitions.

The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:

"Boot camp" means a short-term secure or nonsecure juvenile residential program that includes aspects of basic military training and that utilizes a form of military-style discipline whereby employees are authorized to respond to minor institutional offenses by imposing immediate sanctions that may require the performance of some physical activity based on the program's written procedures

"Department" means the Department of Juvenile Justice.

"Director" means the director of the department.

"Resident" means an individual, regardless of age, who resides in a juvenile boot camp.

6VAC35-73-20. Staff physical and psychological qualifications.

The boot camp shall include in the qualifications for staff positions a statement of:

1. The physical fitness level requirements for each staff position; and

2. Any psychological assessment or evaluation required before employment.

6VAC35-73-30. Resident physical qualifications.

The boot camp shall have written procedures that govern:

1. Admission, which shall require a written statement from (i) a licensed physician or licensed medical provider that the resident is cleared to participate in contact sports; and (ii) a mental health clinician that the resident is an appropriate candidate for a boot camp program; and

2. Discharge, should a resident be physically unable to continue the program.

6VAC35-73-40. Resident nonparticipation.

The boot camp shall have written procedures approved by the director or the director's designee for addressing residents who do not comply with boot camp program requirements.

6VAC35-73-50. Program description.

The boot camp shall have a written program description that specifies:

1. How residents' physical training, work assignments, education, and career-readiness training, and treatment program participation will be interrelated;

2. The duration of the boot camp program;

3. That any juvenile boot camp program established by or as a result of a contract with the department shall require at least six months of intensive after-care following a resident's release from the boot camp program and the type of treatment and supervision that will be provided upon the resident's release from the program;

4. That the programming for such boot camp shall consider the therapeutic needs of each participant;

5. Whether residents will be cycled through the program individually or in platoons; and

6. The program's incentives and sanctions, including whether military or correctional discipline will be used, and what summary punishments are permitted. ]