Vol. 30 Iss. 2 - September 23, 2013

Chapter 11
Final Regulation

REGISTRAR'S NOTICE: Longwood University is claiming an exemption from the Administrative Process Act in accordance with § 2.2-4002 A 6 of the Code of Virginia, which exempts educational institutions operated by the Commonwealth.

Title of Regulation: 8VAC50-11. Motor Vehicle Parking and Traffic Regulation (adding 8VAC50-11-10 through 8VAC50-11-70).

Statutory Authority: § 23-188 of the Code of Virginia.

Effective Date: September 10, 2013.

Agency Contact: Robert Beach, Chief of Police, 201 High Street, Farmville, VA 23909, telephone (434) 395-2091, or email


The regulatory action updates the parking regulations for Longwood University and includes provisions regarding (i) registration for parking, (ii) designation of parking zones and categories, (iii) types of parking violations, and (iv) the appeals process.


8VAC50-11-10. Definitions.

The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:

"24/7" means 24 hours a day, seven days a week.

"Campus" means any property owned, leased, or controlled by Longwood University.

"University" means Longwood University.

8VAC50-11-20. Registration.

A. Scope. Faculty, staff, commuter students, and resident students (except freshmen as provided in 8VAC11-60) are permitted to have vehicles on campus. The university, however, cannot guarantee a parking space on campus, nor is it liable for damages to or losses from any vehicle parked on the campus. The university has a 24/7 parking policy in that all vehicles must remain in their decal zone throughout the year. Other parking restrictions may be imposed for appropriate special events, activities, and conditions.

B. Parking allocation. On-campus parking allocation will be Faculty/Staff, Commuter, and Residential. Additional descriptions as to exact identification and locations of these parking areas will be provided on the Longwood Police Department, Office of Parking Services website as well as in a booklet provided to all who purchase parking decals.

C. Registration requirement. Vehicles utilizing campus parking facilities must be registered and display the appropriate permit. All outstanding parking citations must be paid prior to vehicle registration. Since parking regulations are enforced year round, vehicles should be registered prior to the start of the semester.

D. Number of vehicles. Faculty and staff members will be issued hanging tags. These permits are transferable to other family vehicles. Only one registered vehicle per permit may be present on campus at any time.

E. Motorcycles. Motorcycles have the same status as automobiles. Owners must abide by the same requirements concerning registration, parking, and operation on campus.

F. Decals.

1. Decals are to be displayed on the vehicle's left rear window.

2. Decals must be secured with their own adhesive. Scotch tape, etc. may not be used.

3. Student decals are nontransferable to other vehicles. Additional vehicles must have their own decals.

4. Hanging tags must be displayed per instructions.

5. Students and employees should report any changes to vehicle registration information to the Parking Services Manager as soon as possible (e.g., tag number change, residence change, or new car).

G. Guest's vehicle. To register a guest's vehicle during business hours, a guest permit must be obtained from the Parking Services Office. After business hours, an individual must go to the Longwood University Police Department for assistance.

8VAC50-11-30. Parking.

A. Daily parking zones. This chapter and all parking policies of the university are in effect 24/7. All vehicles must be parked in their specific decal zone 24/7.

B. External law. Town, county, and state laws must be observed when parking on the university campus.

C. Parking prohibitions. Parking in fire zones, loading zones, and areas where the curbs are painted yellow is strictly prohibited.

D. Town streets. Parking on the Town of Farmville streets is at the driver's risk. University parking decals do not authorize parking in the Town of Farmville "Resident Only" parking areas. The Farmville Police patrol these areas and will issue town citations if violations are observed.

E. Visitor parking. A limited number of two-hour visitor parking spaces are available on campus. Students, faculty, and staff of the university may not use these spaces at any time, as students, faculty, and staff of the university are not considered visitors to the campus. Visitor parking spaces are designated at the Craft Lot for use by prospective students and university visitors only.

F. Guest parking. If a guest's vehicle is to be on campus anytime, the vehicle must display a guest parking permit. Failure to register a guest's vehicle is not grounds for citation appeal.

G. Loading/unloading limitations. Loading/unloading locations have been designated throughout campus. Parking in these areas is limited to 10 minutes, and hazard lights must be used.

H. Handicapped parking. Persons requiring use of handicapped spaces on campus or Town of Farmville streets must display a permit from the Virginia Department of Motor Vehicles. Temporary (seven-day) medical permits may be obtained from the Longwood University Office of Disability Services.

I. Exceptions for freshman. Freshmen are permitted to have vehicles on campus by written permission only. Freshmen must contact the Parking Services Manager to obtain the required written permission.

J. Brock Commons Garage. Student use of the Brock Commons Garage is restricted at all times. Students are not allowed to park in the garage regardless of time of day or day of the week.

8VAC50-11-40. Parking violations.

A. Responsibility for enforcement. The Parking Services Office of the Longwood University Police Department is charged with the enforcement of all parking regulations.

B. Parking citations. Parking citations for unregistered or improperly parked vehicles are issued year round, whenever the university is open, regardless if classes are in session or not.

C. Payment. Parking citations must be paid or appealed within five full working days (Monday-Friday), excluding holidays.

1. Timeliness. Drivers must pay fines in a timely fashion. Unpaid fines may be transmitted to the Virginia Department of Taxation or to a collection agency. A hold will be placed on the records of any student who has unpaid fines. If the vehicle appears on campus after suspension of privileges, (i) the vehicle may be towed, (ii) a $50 fine may be assessed, (iii) disciplinary action may be taken, or (iv) any combination of (i), (ii), and (iii) may occur. Seniors will have a hold placed on their records prior to graduation unless all fines have been paid. Flagrant disregard of the parking regulations may result in revocation of parking privileges.

2. Multiple unpaid citations. If a driver accumulates three or more unpaid parking citations, the driver's vehicle may be towed at the owner's expense.

3. Parking suspensions. If a driver accumulates five tickets in one semester, his privilege to park on campus may be suspended. Suspension is for the remainder of the current semester and all of the next. No refund of unused parking permit balances is made in these instances. The Parking Citation Appeals Committee hears appeals for these suspensions.

8VAC50-11-50. Parking Citation Appeals Committee.

A. Role. The purposes of the Parking Citation Appeals Committee are to review all appealed parking citations and render a final decision and review appeals for the reinstatement of suspended parking privileges.

B. Appeal form. An appeal for each citation issued must be submitted in writing on an appeals form within five working days of the date listed on the citation, or the right to appeal is forfeited. If appeal is denied, payment is due upon receipt of the notification letter. Appeal forms are available on at Automobile Registration under the Student Life tab, in the Parking Services Office in Graham Hall, and at Dispatch in the Dorrill Dining Hall.

C. Rationale for appeal. An appeal is based on extenuating circumstances and should not be filed if an individual has clearly failed to observe the university parking rules and regulations.

D. Decisions. Appeals are decided in one of the following ways: (i) appeal denied; (ii) appeal accepted; or (iii) appeal denied, fee reduced. Students must contact the Parking Services Office for information.

8VAC50-11-60. Resident freshmen motor vehicles.

Freshmen living in residence halls are not permitted to bring motor vehicles to campus or to Farmville and vicinity. Upperclass students are not permitted to register cars for freshmen. Students who bring unauthorized motor vehicles to campus or to Farmville and vicinity are subject to sanction under the university's conduct standards. Requests for exceptions to this section must be made to the Parking Services Manager. Freshmen students will lose their parking rights if three or more citations are issued to their vehicles. Permit fees are not refunded.

8VAC50-11-70. Inclement weather parking.

During times when snowfall or ice accumulation is predicted for the Farmville area, parking will be restricted from the campus streets and commuter and faculty/staff lots so that the removal process can be completed. Students will be contacted by an email announcement when this section is in effect.

FORMS (8VAC50-11)

Parking Appeal Form, Longwood Univeristy Police Department (undated)

VA.R. Doc. No. R14-3757; Filed September 10, 2013, 2:36 p.m.