Titles of Regulations: 1VAC30-10. Public Participation Guidelines (repealing 1VAC30-10-10 through 1VAC30-10-70).

1VAC30-11. Public Participation Guidelines (adding 1VAC30-11-10 through 1VAC30-11-110).

Statutory Authority: §§ 2.2-4007.02 and 54.1-201 of the Code of Virginia.

Effective Date: January 1, 2009.

Agency Contact: Rhonda Bishton, Regulatory Coordinator, Department of General Services, 202 N. Ninth Street, Room 209, Richmond, VA 23219, telephone (804) 786-3311, FAX (804) 371-8305, or email rhonda.bishton@dgs.virginia.gov.

Summary:

The regulations comply with the legislative mandate (Chapter 321, 2008 Acts of Assembly) that agencies adopt model public participation guidelines issued by the Department of Planning and Budget by December 1, 2008. Public participation guidelines exist to promote public involvement in the development, amendment, or repeal of an agency's regulations.

This regulatory action repeals the current public participation guidelines and promulgates new public participation guidelines as required by Chapter 321 of the 2008 Acts of Assembly. Highlights of the public participation guidelines include (i) providing for the establishment and maintenance of notification lists of interested persons and specifying the information to be sent to such persons; (ii) providing for public comments on regulatory actions; (iii) establishing the time period during which public comments shall be accepted; (iv) providing that the plan to hold a public meeting shall be indicated in any notice of intended regulatory action; (v) providing for the appointment, when necessary, of regulatory advisory panels to provide professional specialization or technical assistance and negotiated rulemaking panels if a regulatory action is expected to be controversial; and (vi) providing for the periodic review of regulations.

CHAPTER 11
PUBLIC PARTICIPATION GUIDELINES

Part I
Purpose and Definitions

1VAC30-11-10. Purpose.

The purpose of this chapter is to promote public involvement in the development, amendment or repeal of the regulations of the Department of General Services. This chapter does not apply to regulations, guidelines, or other documents exempted or excluded from the provisions of the Administrative Process Act (§ 2.2-4000 et seq. of the Code of Virginia).

1VAC30-11-20. Definitions.

The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:

"Administrative Process Act" means Chapter 40 (§ 2.2-4000 et seq.) of Title 2.2 of the Code of Virginia.

"Agency" means the Department of General Services, which is the unit of state government empowered by the agency's basic law to make regulations or decide cases. Actions specified in this chapter may be fulfilled by state employees as delegated by the agency.

"Basic law" means provisions in the Code of Virginia that delineate the basic authority and responsibilities of an agency.

"Commonwealth Calendar" means the electronic calendar for official government meetings open to the public as required by § 2.2-3707 C of the Freedom of Information Act.

''Negotiated rulemaking panel'' or ''NRP'' means an ad hoc advisory panel of interested parties established by an agency to consider issues that are controversial with the assistance of a facilitator or mediator, for the purpose of reaching a consensus in the development of a proposed regulatory action.

"Notification list" means a list used to notify persons pursuant to this chapter. Such a list may include an electronic list maintained through the Virginia Regulatory Town Hall or other list maintained by the agency.

"Open meeting" means any scheduled gathering of a unit of state government empowered by an agency's basic law to make regulations or decide cases, which is related to promulgating, amending or repealing a regulation.

"Person" means any individual, corporation, partnership, association, cooperative, limited liability company, trust, joint venture, government, political subdivision, or any other legal or commercial entity and any successor, representative, agent, agency, or instrumentality thereof.

"Public hearing" means a scheduled time at which members or staff of the agency will meet for the purpose of receiving public comment on a regulatory action.

"Regulation" means any statement of general application having the force of law, affecting the rights or conduct of any person, adopted by the agency in accordance with the authority conferred on it by applicable laws.

"Regulatory action" means the promulgation, amendment, or repeal of a regulation by the agency.

"Regulatory advisory panel" or "RAP" means a standing or ad hoc advisory panel of interested parties established by the agency for the purpose of assisting in regulatory actions.

"Town Hall" means the Virginia Regulatory Town Hall, the website operated by the Virginia Department of Planning and Budget at www.townhall.virginia.gov, which has online public comment forums and displays information about regulatory meetings and regulatory actions under consideration in Virginia and sends this information to registered public users.

"Virginia Register" means the Virginia Register of Regulations, the publication that provides official legal notice of new, amended and repealed regulations of state agencies, which is published under the provisions of Article 6 (§ 2.2-4031 et seq.) of the Administrative Process Act.

Part II
Notification of Interested Persons

1VAC30-11-30. Notification list.

A. The agency shall maintain a list of persons who have requested to be notified of regulatory actions being pursued by the agency.

B. Any person may request to be placed on a notification list by registering as a public user on the Town Hall or by making a request to the agency. Any person who requests to be placed on a notification list shall elect to be notified either by electronic means or through a postal carrier.

C. The agency may maintain additional lists for persons who have requested to be informed of specific regulatory issues, proposals, or actions.

D. When electronic mail is returned as undeliverable on multiple occasions at least 24 hours apart, that person may be deleted from the list. A single undeliverable message is insufficient cause to delete the person from the list.

E. When mail delivered by a postal carrier is returned as undeliverable on multiple occasions, that person may be deleted from the list.

F. The agency may periodically request those persons on the notification list to indicate their desire to either continue to be notified electronically, receive documents through a postal carrier, or be deleted from the list.

1VAC30-11-40. Information to be sent to persons on the notification list.

A. To persons electing to receive electronic notification or notification through a postal carrier as described in 1VAC30-11-30, the agency shall send the following information:

1. A notice of intended regulatory action (NOIRA).

2. A notice of the comment period on a proposed, a reproposed, or a fast-track regulation and hyperlinks to, or instructions on how to obtain, a copy of the regulation and any supporting documents.

3. A notice soliciting comment on a final regulation when the regulatory process has been extended pursuant to § 2.2-4007.06 or 2.2-4013 C of the Code of Virginia.

B. The failure of any person to receive any notice or copies of any documents shall not affect the validity of any regulation or regulatory action.

Part III
Public Participation Procedures

1VAC30-11-50. Public comment.

A. In considering any nonemergency, nonexempt regulatory action, the agency shall afford interested persons an opportunity to submit data, views, and arguments, either orally or in writing, to the agency. Such opportunity to comment shall include an online public comment forum on the Town Hall.

1. To any requesting person, the agency shall provide copies of the statement of basis, purpose, substance, and issues; the economic impact analysis of the proposed or fast-track regulatory action; and the agency's response to public comments received.

2. The agency may begin crafting a regulatory action prior to or during any opportunities it provides to the public to submit comments.

B. The agency shall accept public comments in writing after the publication of a regulatory action in the Virginia Register as follows:

1. For a minimum of 30 calendar days following the publication of the notice of intended regulatory action (NOIRA).

2. For a minimum of 60 calendar days following the publication of a proposed regulation.

3. For a minimum of 30 calendar days following the publication of a reproposed regulation.

4. For a minimum of 30 calendar days following the publication of a final adopted regulation.

5. For a minimum of 30 calendar days following the publication of a fast-track regulation.

6. For a minimum of 21 calendar days following the publication of a notice of periodic review.

7. Not later than 21 calendar days following the publication of a petition for rulemaking.

C. The agency may determine if any of the comment periods listed in subsection B of this section shall be extended.

D. If the Governor finds that one or more changes with substantial impact have been made to a proposed regulation, he may require the agency to provide an additional 30 calendar days to solicit additional public comment on the changes in accordance with § 2.2-4013 C of the Code of Virginia.

E. The agency shall send a draft of the agency's summary description of public comment to all public commenters on the proposed regulation at least five days before final adoption of the regulation pursuant to § 2.2-4012 E of the Code of Virginia.

1VAC30-11-60. Petition for rulemaking.

A. As provided in § 2.2-4007 of the Code of Virginia, any person may petition the agency to consider a regulatory action.

B. A petition shall include but is not limited to the following information:

1. The petitioner's name and contact information;

2. The substance and purpose of the rulemaking that is requested, including reference to any applicable Virginia Administrative Code sections; and

3. Reference to the legal authority of the agency to take the action requested.

C. The agency shall receive, consider and respond to a petition pursuant to § 2.2-4007 and shall have the sole authority to dispose of the petition.

D. The petition shall be posted on the Town Hall and published in the Virginia Register.

E. Nothing in this chapter shall prohibit the agency from receiving information or from proceeding on its own motion for rulemaking.

1VAC30-11-70. Appointment of regulatory advisory panel.

A. The agency may appoint a regulatory advisory panel (RAP) to provide professional specialization or technical assistance when the agency determines that such expertise is necessary to address a specific regulatory issue or action or when individuals indicate an interest in working with the agency on a specific regulatory issue or action.

B. Any person may request the appointment of a RAP and request to participate in its activities. The agency shall determine when a RAP shall be appointed and the composition of the RAP.

C. A RAP may be dissolved by the agency if:

1. The proposed text of the regulation is posted on the Town Hall, published in the Virginia Register, or such other time as the agency determines is appropriate; or

2. The agency determines that the regulatory action is either exempt or excluded from the requirements of the Administrative Process Act.

1VAC30-11-80. Appointment of negotiated rulemaking panel.

A. The agency may appoint a negotiated rulemaking panel (NRP) if a regulatory action is expected to be controversial.

B. An NRP that has been appointed by the agency may be dissolved by the agency when:

1. There is no longer controversy associated with the development of the regulation;

2. The agency determines that the regulatory action is either exempt or excluded from the requirements of the Administrative Process Act; or

3. The agency determines that resolution of a controversy is unlikely.

1VAC30-11-90. Meetings.

Notice of any open meeting, including meetings of a RAP or NRP, shall be posted on the Virginia Regulatory Town Hall and Commonwealth Calendar at least seven working days prior to the date of the meeting. The exception to this requirement is any meeting held in accordance with § 2.2-3707 D of the Code of Virginia allowing for contemporaneous notice to be provided to participants and the public.

1VAC30-11-100. Public hearings on regulations.

A. The agency shall indicate in its notice of intended regulatory action whether it plans to hold a public hearing following the publication of the proposed stage of the regulatory action.

B. The agency may conduct one or more public hearings during the comment period following the publication of a proposed regulatory action.

C. An agency is required to hold a public hearing following the publication of the proposed regulatory action when:

1. The agency's basic law requires the agency to hold a public hearing;

2. The Governor directs the agency to hold a public hearing; or

3. The agency receives requests for a public hearing from at least 25 persons during the public comment period following the publication of the notice of intended regulatory action.

D. Notice of any public hearing shall be posted on the Town Hall and Commonwealth Calendar at least seven working days prior to the date of the hearing. The agency shall also notify those persons who requested a hearing under subdivision C 3 of this section.

1VAC30-11-110. Periodic review of regulations.

A. The agency shall conduct a periodic review of its regulations consistent with:

1. An executive order issued by the Governor pursuant to § 2.2-4017 of the Administrative Process Act to receive comment on all existing regulations as to their effectiveness, efficiency, necessity, clarity, and cost of compliance; and

2. The requirements in § 2.2-4007.1 of the Administrative Process Act regarding regulatory flexibility for small businesses.

B. A periodic review may be conducted separately or in conjunction with other regulatory actions.

C. Notice of a periodic review shall be posted on the Town Hall and published in the Virginia Register.

Titles of Regulations: 1VAC30-10. Public Participation Guidelines (repealing 1VAC30-10-10 through 1VAC30-10-70).

1VAC30-11. Public Participation Guidelines (adding 1VAC30-11-10 through 1VAC30-11-110).

Statutory Authority: §§ 2.2-4007.02 and 54.1-201 of the Code of Virginia.

Effective Date: January 1, 2009.

Agency Contact: Rhonda Bishton, Regulatory Coordinator, Department of General Services, 202 N. Ninth Street, Room 209, Richmond, VA 23219, telephone (804) 786-3311, FAX (804) 371-8305, or email rhonda.bishton@dgs.virginia.gov.

Summary:

The regulations comply with the legislative mandate (Chapter 321, 2008 Acts of Assembly) that agencies adopt model public participation guidelines issued by the Department of Planning and Budget by December 1, 2008. Public participation guidelines exist to promote public involvement in the development, amendment, or repeal of an agency's regulations.

This regulatory action repeals the current public participation guidelines and promulgates new public participation guidelines as required by Chapter 321 of the 2008 Acts of Assembly. Highlights of the public participation guidelines include (i) providing for the establishment and maintenance of notification lists of interested persons and specifying the information to be sent to such persons; (ii) providing for public comments on regulatory actions; (iii) establishing the time period during which public comments shall be accepted; (iv) providing that the plan to hold a public meeting shall be indicated in any notice of intended regulatory action; (v) providing for the appointment, when necessary, of regulatory advisory panels to provide professional specialization or technical assistance and negotiated rulemaking panels if a regulatory action is expected to be controversial; and (vi) providing for the periodic review of regulations.

CHAPTER 11
PUBLIC PARTICIPATION GUIDELINES

Part I
Purpose and Definitions

1VAC30-11-10. Purpose.

The purpose of this chapter is to promote public involvement in the development, amendment or repeal of the regulations of the Department of General Services. This chapter does not apply to regulations, guidelines, or other documents exempted or excluded from the provisions of the Administrative Process Act (§ 2.2-4000 et seq. of the Code of Virginia).

1VAC30-11-20. Definitions.

The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:

"Administrative Process Act" means Chapter 40 (§ 2.2-4000 et seq.) of Title 2.2 of the Code of Virginia.

"Agency" means the Department of General Services, which is the unit of state government empowered by the agency's basic law to make regulations or decide cases. Actions specified in this chapter may be fulfilled by state employees as delegated by the agency.

"Basic law" means provisions in the Code of Virginia that delineate the basic authority and responsibilities of an agency.

"Commonwealth Calendar" means the electronic calendar for official government meetings open to the public as required by § 2.2-3707 C of the Freedom of Information Act.

''Negotiated rulemaking panel'' or ''NRP'' means an ad hoc advisory panel of interested parties established by an agency to consider issues that are controversial with the assistance of a facilitator or mediator, for the purpose of reaching a consensus in the development of a proposed regulatory action.

"Notification list" means a list used to notify persons pursuant to this chapter. Such a list may include an electronic list maintained through the Virginia Regulatory Town Hall or other list maintained by the agency.

"Open meeting" means any scheduled gathering of a unit of state government empowered by an agency's basic law to make regulations or decide cases, which is related to promulgating, amending or repealing a regulation.

"Person" means any individual, corporation, partnership, association, cooperative, limited liability company, trust, joint venture, government, political subdivision, or any other legal or commercial entity and any successor, representative, agent, agency, or instrumentality thereof.

"Public hearing" means a scheduled time at which members or staff of the agency will meet for the purpose of receiving public comment on a regulatory action.

"Regulation" means any statement of general application having the force of law, affecting the rights or conduct of any person, adopted by the agency in accordance with the authority conferred on it by applicable laws.

"Regulatory action" means the promulgation, amendment, or repeal of a regulation by the agency.

"Regulatory advisory panel" or "RAP" means a standing or ad hoc advisory panel of interested parties established by the agency for the purpose of assisting in regulatory actions.

"Town Hall" means the Virginia Regulatory Town Hall, the website operated by the Virginia Department of Planning and Budget at www.townhall.virginia.gov, which has online public comment forums and displays information about regulatory meetings and regulatory actions under consideration in Virginia and sends this information to registered public users.

"Virginia Register" means the Virginia Register of Regulations, the publication that provides official legal notice of new, amended and repealed regulations of state agencies, which is published under the provisions of Article 6 (§ 2.2-4031 et seq.) of the Administrative Process Act.

Part II
Notification of Interested Persons

1VAC30-11-30. Notification list.

A. The agency shall maintain a list of persons who have requested to be notified of regulatory actions being pursued by the agency.

B. Any person may request to be placed on a notification list by registering as a public user on the Town Hall or by making a request to the agency. Any person who requests to be placed on a notification list shall elect to be notified either by electronic means or through a postal carrier.

C. The agency may maintain additional lists for persons who have requested to be informed of specific regulatory issues, proposals, or actions.

D. When electronic mail is returned as undeliverable on multiple occasions at least 24 hours apart, that person may be deleted from the list. A single undeliverable message is insufficient cause to delete the person from the list.

E. When mail delivered by a postal carrier is returned as undeliverable on multiple occasions, that person may be deleted from the list.

F. The agency may periodically request those persons on the notification list to indicate their desire to either continue to be notified electronically, receive documents through a postal carrier, or be deleted from the list.

1VAC30-11-40. Information to be sent to persons on the notification list.

A. To persons electing to receive electronic notification or notification through a postal carrier as described in 1VAC30-11-30, the agency shall send the following information:

1. A notice of intended regulatory action (NOIRA).

2. A notice of the comment period on a proposed, a reproposed, or a fast-track regulation and hyperlinks to, or instructions on how to obtain, a copy of the regulation and any supporting documents.

3. A notice soliciting comment on a final regulation when the regulatory process has been extended pursuant to § 2.2-4007.06 or 2.2-4013 C of the Code of Virginia.

B. The failure of any person to receive any notice or copies of any documents shall not affect the validity of any regulation or regulatory action.

Part III
Public Participation Procedures

1VAC30-11-50. Public comment.

A. In considering any nonemergency, nonexempt regulatory action, the agency shall afford interested persons an opportunity to submit data, views, and arguments, either orally or in writing, to the agency. Such opportunity to comment shall include an online public comment forum on the Town Hall.

1. To any requesting person, the agency shall provide copies of the statement of basis, purpose, substance, and issues; the economic impact analysis of the proposed or fast-track regulatory action; and the agency's response to public comments received.

2. The agency may begin crafting a regulatory action prior to or during any opportunities it provides to the public to submit comments.

B. The agency shall accept public comments in writing after the publication of a regulatory action in the Virginia Register as follows:

1. For a minimum of 30 calendar days following the publication of the notice of intended regulatory action (NOIRA).

2. For a minimum of 60 calendar days following the publication of a proposed regulation.

3. For a minimum of 30 calendar days following the publication of a reproposed regulation.

4. For a minimum of 30 calendar days following the publication of a final adopted regulation.

5. For a minimum of 30 calendar days following the publication of a fast-track regulation.

6. For a minimum of 21 calendar days following the publication of a notice of periodic review.

7. Not later than 21 calendar days following the publication of a petition for rulemaking.

C. The agency may determine if any of the comment periods listed in subsection B of this section shall be extended.

D. If the Governor finds that one or more changes with substantial impact have been made to a proposed regulation, he may require the agency to provide an additional 30 calendar days to solicit additional public comment on the changes in accordance with § 2.2-4013 C of the Code of Virginia.

E. The agency shall send a draft of the agency's summary description of public comment to all public commenters on the proposed regulation at least five days before final adoption of the regulation pursuant to § 2.2-4012 E of the Code of Virginia.

1VAC30-11-60. Petition for rulemaking.

A. As provided in § 2.2-4007 of the Code of Virginia, any person may petition the agency to consider a regulatory action.

B. A petition shall include but is not limited to the following information:

1. The petitioner's name and contact information;

2. The substance and purpose of the rulemaking that is requested, including reference to any applicable Virginia Administrative Code sections; and

3. Reference to the legal authority of the agency to take the action requested.

C. The agency shall receive, consider and respond to a petition pursuant to § 2.2-4007 and shall have the sole authority to dispose of the petition.

D. The petition shall be posted on the Town Hall and published in the Virginia Register.

E. Nothing in this chapter shall prohibit the agency from receiving information or from proceeding on its own motion for rulemaking.

1VAC30-11-70. Appointment of regulatory advisory panel.

A. The agency may appoint a regulatory advisory panel (RAP) to provide professional specialization or technical assistance when the agency determines that such expertise is necessary to address a specific regulatory issue or action or when individuals indicate an interest in working with the agency on a specific regulatory issue or action.

B. Any person may request the appointment of a RAP and request to participate in its activities. The agency shall determine when a RAP shall be appointed and the composition of the RAP.

C. A RAP may be dissolved by the agency if:

1. The proposed text of the regulation is posted on the Town Hall, published in the Virginia Register, or such other time as the agency determines is appropriate; or

2. The agency determines that the regulatory action is either exempt or excluded from the requirements of the Administrative Process Act.

1VAC30-11-80. Appointment of negotiated rulemaking panel.

A. The agency may appoint a negotiated rulemaking panel (NRP) if a regulatory action is expected to be controversial.

B. An NRP that has been appointed by the agency may be dissolved by the agency when:

1. There is no longer controversy associated with the development of the regulation;

2. The agency determines that the regulatory action is either exempt or excluded from the requirements of the Administrative Process Act; or

3. The agency determines that resolution of a controversy is unlikely.

1VAC30-11-90. Meetings.

Notice of any open meeting, including meetings of a RAP or NRP, shall be posted on the Virginia Regulatory Town Hall and Commonwealth Calendar at least seven working days prior to the date of the meeting. The exception to this requirement is any meeting held in accordance with § 2.2-3707 D of the Code of Virginia allowing for contemporaneous notice to be provided to participants and the public.

1VAC30-11-100. Public hearings on regulations.

A. The agency shall indicate in its notice of intended regulatory action whether it plans to hold a public hearing following the publication of the proposed stage of the regulatory action.

B. The agency may conduct one or more public hearings during the comment period following the publication of a proposed regulatory action.

C. An agency is required to hold a public hearing following the publication of the proposed regulatory action when:

1. The agency's basic law requires the agency to hold a public hearing;

2. The Governor directs the agency to hold a public hearing; or

3. The agency receives requests for a public hearing from at least 25 persons during the public comment period following the publication of the notice of intended regulatory action.

D. Notice of any public hearing shall be posted on the Town Hall and Commonwealth Calendar at least seven working days prior to the date of the hearing. The agency shall also notify those persons who requested a hearing under subdivision C 3 of this section.

1VAC30-11-110. Periodic review of regulations.

A. The agency shall conduct a periodic review of its regulations consistent with:

1. An executive order issued by the Governor pursuant to § 2.2-4017 of the Administrative Process Act to receive comment on all existing regulations as to their effectiveness, efficiency, necessity, clarity, and cost of compliance; and

2. The requirements in § 2.2-4007.1 of the Administrative Process Act regarding regulatory flexibility for small businesses.

B. A periodic review may be conducted separately or in conjunction with other regulatory actions.

C. Notice of a periodic review shall be posted on the Town Hall and published in the Virginia Register.

Titles of Regulations: 3VAC5-10. Procedural Rules for the Conduct of Hearings Before the Board and Its Hearing Officers and the Adoption or Amendment of Regulations (repealing 3VAC5-10-480).

3VAC5-11. Public Participation Guidelines (adding 3VAC5-11-10 through 3VAC5-11-110).

Statutory Authority: §§ 2.2-4007.02, 4.1-103 and 4.1-111 of the Code of Virginia.

Effective Date: December 24, 2008.

Agency Contact: W. Curtis Coleburn III, Chief Operating Officer, Department of Alcoholic Beverage Control, 2901 Hermitage Rd., Richmond, VA 23220, telephone (804) 213-4409, FAX (804) 213-4411, TTY (804) 213-4687, or email curtis.coleburn@abc.virginia.gov.

Summary:

The regulations comply with the legislative mandate (Chapter 321, 2008 Acts of Assembly) that agencies adopt model public participation guidelines issued by the Department of Planning and Budget by December 1, 2008. Public participation guidelines exist to promote public involvement in the development, amendment, or repeal of an agency's regulations.

This regulatory action repeals the current public participation guidelines and promulgates new public participation guidelines as required by Chapter 321 of the 2008 Acts of Assembly. Highlights of the public participation guidelines include (i) providing for the establishment and maintenance of notification lists of interested persons and specifying the information to be sent to such persons; (ii) providing for public comments on regulatory actions; (iii) establishing the time period during which public comments shall be accepted; (iv) providing that the plan to hold a public meeting shall be indicated in any notice of intended regulatory action; (v) providing for the appointment, when necessary, of regulatory advisory panels to provide professional specialization or technical assistance and negotiated rulemaking panels if a regulatory action is expected to be controversial; and (vi) providing for the periodic review of regulations.

Part V
Public Participation Guidelines for Adoption or Amendment of Regulations

3VAC5-10-480. Public participation guidelines in regulation development; applicability; initiation of rulemaking; rulemaking procedures. (Repealed.)

A. Applicability. These guidelines shall apply to all regulations subject to the Administrative Process Act that are administered by the Department of Alcoholic Beverage Control, except as provided in subsection G of this section.

B. Initiation of rulemaking (Step 1). The board shall publish notice of the commencement or initiation of any rulemaking process. Rulemaking procedures may be initiated at any time by the board. At the commencement of any rulemaking process, the board may invite proposals for regulations or regulation changes from any interested person or may limit the process to selected proposals. All initial proposals to be considered shall be in the form of a written petition for the adoption, amendment or repeal of any regulation. Petitions shall be filed with the board within any time limitation as may be specified by the board. A petition may be submitted at any time, by any person, but it shall be at the board's discretion to initiate rulemaking procedures as a result of such petition or petitions. All petitions shall be considered and responded to within 180 days. Each petition shall contain the following information, if available:

1. Name of petitioner;

2. Petitioner's mailing address and telephone number;

3. General description of proposal, with recommendations for adoption, amendment or repeal of specific regulation(s);

4. Why is change needed? What problem is it meant to address?;

5. What is the anticipated effect of not making the change?;

6. Estimated costs or savings, or both, to regulated entities, the public, or others incurred by this change as compared to current regulations;

7. Who is affected by recommended change? How affected?;

8. Draft language; and

9. Supporting documents.

C. Notices—in general.

1. Mailing list. The secretary to the board shall prepare a general mailing list of those persons and organizations who have demonstrated an interest in specific regulations in the past through the filing of petitions, written comments or attendance at public hearings. The mailing list will be updated at least every two years, and a current copy will be on file in the office of the secretary to the board. Periodically, but not less than every two years, the board shall publish in the Virginia Register, in a newspaper published and of general circulation in the City of Richmond, and in such other newspapers in the Commonwealth as the board may determine, a request that any individual or organization interested in participating in the development of specific rules and regulations so notify the board. Any persons or organizations identified in this process will be placed on the general mailing list. Persons interested in the board's regulations may also register to receive notices through the Virginia Regulatory Town Hall.

2. Notice to listed persons. Each person on the general mailing list shall be sent, by U.S. mail or electronic mail using the agency mailing list feature of the Virginia Regulatory Town Hall, a copy of all notices pertaining to rulemaking for the board as are published in the Virginia Register. In lieu of such copy, the board may notify those on the mailing list of the publication of the notice and, if lengthy, offer to forward a copy upon payment of reasonable costs for copying and mailing.

D. Initial requirement for public comment; participation in regulation development; ad hoc panels; public meetings (Step 2).

1. Notice of Intended Regulatory Action. The board shall solicit comments, data, views and argument from the public as to each regulation proposal and shall encourage participation of interested persons in the development of regulations and draft language. As to each petition or proposal, the board shall publish a Notice of Intended Regulatory Action. The notice shall specify the date, time and place of any public meeting to consider the proposals, either with or without an ad hoc advisory panel, or with or without consultation with groups and individuals who have expressed an interest in participating in the development of specific rules and regulations and shall contain the following information:

a. Subject of the proposed action;

b. Identification of the entities that will be affected;

c. Discussion of the purpose of the proposed action and the issues involved;

d. Listing of applicable laws or regulations;

e. Name of individual, group or entity proposing regulation;

f. Request for comments, data, views or argument from interested parties, either orally or in writing, to the board or its specially designated subordinate;

g. Notification of date, time and place of any scheduled public meeting on the proposal; and

h. Name, address and telephone number of staff person to be contacted for further information.

2. The board shall disseminate the Notice of Intended Regulatory Action to the public via:

a. Publication in The Virginia Register of Regulations;

b. Distribution by mail or electronic mail to persons on the general mailing list pursuant to subsection C of this section;

c. Press release to media throughout the Commonwealth if a public meeting is scheduled; and

d. Posting on the Virginia Regulatory Town Hall.

3. The board may form an ad hoc advisory panel or consult with groups and individuals who have expressed an interest in participating in the development of specific rules and regulations to consider regulation proposals, to make recommendations, assist in development of draft language, and provide such advice as the board may request. The board may request the panel or interested groups and individuals to participate in a meeting to develop or consider regulation proposals.

The board's use of ad hoc advisory panels or consultation with interested groups and individuals shall be based on, but not limited to, the following criteria: The proposed regulation's:

a. Complexity;

b. Controversy;

c. Degree of substantive change;

d. Impact on the board, its licensees, and the public; or

e. Enactment required by state or federal mandate.

4. The board may conduct a regulation development public meeting to receive views and comments and answer questions of the public.

E. Notice of public hearing and publication of proposals pursuant to § 2.2-4007 of the Virginia Administrative Process Act (Step 3).

1. The board shall consider the comments, recommendations, reports and other input from the public, industry and other interested persons received during the initial steps of public participation in the regulation development process, including comments, views, data and argument received during any public meeting, before publishing a final proposed draft regulation and initiating the proceedings required by the Administrative Process Act.

2. The board shall comply with the notice, publication and other requirements of § 2.2-4007 of the Code of Virginia, and final proposed drafts to adopt, amend or repeal regulations, together with any other required statements, shall be published in the Virginia Register, in a newspaper published and of general circulation in the City of Richmond, in such other newspapers in the Commonwealth as the board may determine, and on the Virginia Regulatory Town Hall. In addition, the board shall comply with the provisions of subdivision C 2 of this section. Such notice shall solicit comments, views, data and argument from the public and shall specify the date, time and place of any scheduled public hearing to consider adoption of such regulation proposals.

F. Public hearing (Step 4). The board shall conduct a public hearing to consider adoption of all proposed regulations. At such hearing, the board may receive and consider such additional written and verbal comment as it deems appropriate prior to any final vote.

G. Notwithstanding the foregoing provisions, the board may elect to dispense with any required public participation or other required procedure to the extent authorized by the Virginia Administrative Process Act (§ 2.2-4000 et seq. of the Code of Virginia).

CHAPTER 11
PUBLIC PARTICIPATION GUIDELINES

Part I
Purpose and Definitions

3VAC5-11-10. Purpose.

The purpose of this chapter is to promote public involvement in the development, amendment or repeal of the regulations of the Alcoholic Beverage Control Board. This chapter does not apply to regulations, guidelines, or other documents exempted or excluded from the provisions of the Administrative Process Act (§ 2.2-4000 et seq. of the Code of Virginia).

3VAC5-11-20. Definitions.

The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:

"Administrative Process Act" means Chapter 40 (§ 2.2-4000 et seq.) of Title 2.2 of the Code of Virginia.

"Agency" means the Alcoholic Beverage Control Board, which is the unit of state government empowered by the agency's basic law to make regulations or decide cases. Actions specified in this chapter may be fulfilled by state employees as delegated by the agency.

"Basic law" means provisions in the Code of Virginia that delineate the basic authority and responsibilities of an agency.

"Commonwealth Calendar" means the electronic calendar for official government meetings open to the public as required by § 2.2-3707 C of the Freedom of Information Act.

''Negotiated rulemaking panel'' or ''NRP'' means an ad hoc advisory panel of interested parties established by an agency to consider issues that are controversial with the assistance of a facilitator or mediator, for the purpose of reaching a consensus in the development of a proposed regulatory action.

"Notification list" means a list used to notify persons pursuant to this chapter. Such a list may include an electronic list maintained through the Virginia Regulatory Town Hall or other list maintained by the agency.

"Open meeting" means any scheduled gathering of a unit of state government empowered by an agency's basic law to make regulations or decide cases, which is related to promulgating, amending or repealing a regulation.

"Person" means any individual, corporation, partnership, association, cooperative, limited liability company, trust, joint venture, government, political subdivision, or any other legal or commercial entity and any successor, representative, agent, agency, or instrumentality thereof.

"Public hearing" means a scheduled time at which members or staff of the agency will meet for the purpose of receiving public comment on a regulatory action.

"Regulation" means any statement of general application having the force of law, affecting the rights or conduct of any person, adopted by the agency in accordance with the authority conferred on it by applicable laws.

"Regulatory action" means the promulgation, amendment, or repeal of a regulation by the agency.

"Regulatory advisory panel" or "RAP" means a standing or ad hoc advisory panel of interested parties established by the agency for the purpose of assisting in regulatory actions.

"Town Hall" means the Virginia Regulatory Town Hall, the website operated by the Virginia Department of Planning and Budget at www.townhall.virginia.gov, which has online public comment forums and displays information about regulatory meetings and regulatory actions under consideration in Virginia and sends this information to registered public users.

"Virginia Register" means the Virginia Register of Regulations, the publication that provides official legal notice of new, amended and repealed regulations of state agencies, which is published under the provisions of Article 6 (§ 2.2-4031 et seq.) of the Administrative Process Act.

Part II
Notification of Interested Persons

3VAC5-11-30. Notification list.

A. The agency shall maintain a list of persons who have requested to be notified of regulatory actions being pursued by the agency.

B. Any person may request to be placed on a notification list by registering as a public user on the Town Hall or by making a request to the agency. Any person who requests to be placed on a notification list shall elect to be notified either by electronic means or through a postal carrier.

C. The agency may maintain additional lists for persons who have requested to be informed of specific regulatory issues, proposals, or actions.

D. When electronic mail is returned as undeliverable on multiple occasions at least 24 hours apart, that person may be deleted from the list. A single undeliverable message is insufficient cause to delete the person from the list.

E. When mail delivered by a postal carrier is returned as undeliverable on multiple occasions, that person may be deleted from the list.

F. The agency may periodically request those persons on the notification list to indicate their desire to either continue to be notified electronically, receive documents through a postal carrier, or be deleted from the list.

3VAC5-11-40. Information to be sent to persons on the notification list.

A. To persons electing to receive electronic notification or notification through a postal carrier as described in 3VAC5-11-30, the agency shall send the following information:

1. A notice of intended regulatory action (NOIRA).

2. A notice of the comment period on a proposed, a reproposed, or a fast-track regulation and hyperlinks to, or instructions on how to obtain, a copy of the regulation and any supporting documents.

3. A notice soliciting comment on a final regulation when the regulatory process has been extended pursuant to § 2.2-4007.06 or 2.2-4013 C of the Code of Virginia.

B. The failure of any person to receive any notice or copies of any documents shall not affect the validity of any regulation or regulatory action.

Part III
Public Participation Procedures

3VAC5-11-50. Public comment.

A. In considering any nonemergency, nonexempt regulatory action, the agency shall afford interested persons an opportunity to submit data, views, and arguments, either orally or in writing, to the agency. Such opportunity to comment shall include an online public comment forum on the Town Hall.

1. To any requesting person, the agency shall provide copies of the statement of basis, purpose, substance, and issues; the economic impact analysis of the proposed or fast-track regulatory action; and the agency's response to public comments received.

2. The agency may begin crafting a regulatory action prior to or during any opportunities it provides to the public to submit comments.

B. The agency shall accept public comments in writing after the publication of a regulatory action in the Virginia Register as follows:

1. For a minimum of 30 calendar days following the publication of the notice of intended regulatory action (NOIRA).

2. For a minimum of 60 calendar days following the publication of a proposed regulation.

3. For a minimum of 30 calendar days following the publication of a reproposed regulation.

4. For a minimum of 30 calendar days following the publication of a final adopted regulation.

5. For a minimum of 30 calendar days following the publication of a fast-track regulation.

6. For a minimum of 21 calendar days following the publication of a notice of periodic review.

7. Not later than 21 calendar days following the publication of a petition for rulemaking.

C. The agency may determine if any of the comment periods listed in subsection B of this section shall be extended.

D. If the Governor finds that one or more changes with substantial impact have been made to a proposed regulation, he may require the agency to provide an additional 30 calendar days to solicit additional public comment on the changes in accordance with § 2.2-4013 C of the Code of Virginia.

E. The agency shall send a draft of the agency's summary description of public comment to all public commenters on the proposed regulation at least five days before final adoption of the regulation pursuant to § 2.2-4012 E of the Code of Virginia.

3VAC5-11-60. Petition for rulemaking.

A. As provided in § 2.2-4007 of the Code of Virginia, any person may petition the agency to consider a regulatory action.

B. A petition shall include but is not limited to the following information:

1. The petitioner's name and contact information;

2. The substance and purpose of the rulemaking that is requested, including reference to any applicable Virginia Administrative Code sections; and

3. Reference to the legal authority of the agency to take the action requested.

C. The agency shall receive, consider and respond to a petition pursuant to § 2.2-4007 and shall have the sole authority to dispose of the petition.

D. The petition shall be posted on the Town Hall and published in the Virginia Register.

E. Nothing in this chapter shall prohibit the agency from receiving information or from proceeding on its own motion for rulemaking.

3VAC5-11-70. Appointment of regulatory advisory panel.

A. The agency may appoint a regulatory advisory panel (RAP) to provide professional specialization or technical assistance when the agency determines that such expertise is necessary to address a specific regulatory issue or action or when individuals indicate an interest in working with the agency on a specific regulatory issue or action.

B. Any person may request the appointment of a RAP and request to participate in its activities. The agency shall determine when a RAP shall be appointed and the composition of the RAP.

C. A RAP may be dissolved by the agency if:

1. The proposed text of the regulation is posted on the Town Hall, published in the Virginia Register, or such other time as the agency determines is appropriate; or

2. The agency determines that the regulatory action is either exempt or excluded from the requirements of the Administrative Process Act.

3VAC5-11-80. Appointment of negotiated rulemaking panel.

A. The agency may appoint a negotiated rulemaking panel (NRP) if a regulatory action is expected to be controversial.

B. An NRP that has been appointed by the agency may be dissolved by the agency when:

1. There is no longer controversy associated with the development of the regulation;

2. The agency determines that the regulatory action is either exempt or excluded from the requirements of the Administrative Process Act; or

3. The agency determines that resolution of a controversy is unlikely.

3VAC5-11-90. Meetings.

Notice of any open meeting, including meetings of a RAP or NRP, shall be posted on the Virginia Regulatory Town Hall and Commonwealth Calendar at least seven working days prior to the date of the meeting. The exception to this requirement is any meeting held in accordance with § 2.2-3707 D of the Code of Virginia allowing for contemporaneous notice to be provided to participants and the public.

3VAC5-11-100. Public hearings on regulations.

A. The agency shall indicate in its notice of intended regulatory action whether it plans to hold a public hearing following the publication of the proposed stage of the regulatory action.

B. The agency may conduct one or more public hearings during the comment period following the publication of a proposed regulatory action.

C. An agency is required to hold a public hearing following the publication of the proposed regulatory action when:

1. The agency's basic law requires the agency to hold a public hearing;

2. The Governor directs the agency to hold a public hearing; or

3. The agency receives requests for a public hearing from at least 25 persons during the public comment period following the publication of the notice of intended regulatory action.

D. Notice of any public hearing shall be posted on the Town Hall and Commonwealth Calendar at least seven working days prior to the date of the hearing. The agency shall also notify those persons who requested a hearing under subdivision C 3 of this section.

3VAC5-11-110. Periodic review of regulations.

A. The agency shall conduct a periodic review of its regulations consistent with:

1. An executive order issued by the Governor pursuant to § 2.2-4017 of the Administrative Process Act to receive comment on all existing regulations as to their effectiveness, efficiency, necessity, clarity, and cost of compliance; and

2. The requirements in § 2.2-4007.1 of the Administrative Process Act regarding regulatory flexibility for small businesses.

B. A periodic review may be conducted separately or in conjunction with other regulatory actions.

C. Notice of a periodic review shall be posted on the Town Hall and published in the Virginia Register.

Titles of Regulations: 3VAC5-10. Procedural Rules for the Conduct of Hearings Before the Board and Its Hearing Officers and the Adoption or Amendment of Regulations (repealing 3VAC5-10-480).

3VAC5-11. Public Participation Guidelines (adding 3VAC5-11-10 through 3VAC5-11-110).

Statutory Authority: §§ 2.2-4007.02, 4.1-103 and 4.1-111 of the Code of Virginia.

Effective Date: December 24, 2008.

Agency Contact: W. Curtis Coleburn III, Chief Operating Officer, Department of Alcoholic Beverage Control, 2901 Hermitage Rd., Richmond, VA 23220, telephone (804) 213-4409, FAX (804) 213-4411, TTY (804) 213-4687, or email curtis.coleburn@abc.virginia.gov.

Summary:

The regulations comply with the legislative mandate (Chapter 321, 2008 Acts of Assembly) that agencies adopt model public participation guidelines issued by the Department of Planning and Budget by December 1, 2008. Public participation guidelines exist to promote public involvement in the development, amendment, or repeal of an agency's regulations.

This regulatory action repeals the current public participation guidelines and promulgates new public participation guidelines as required by Chapter 321 of the 2008 Acts of Assembly. Highlights of the public participation guidelines include (i) providing for the establishment and maintenance of notification lists of interested persons and specifying the information to be sent to such persons; (ii) providing for public comments on regulatory actions; (iii) establishing the time period during which public comments shall be accepted; (iv) providing that the plan to hold a public meeting shall be indicated in any notice of intended regulatory action; (v) providing for the appointment, when necessary, of regulatory advisory panels to provide professional specialization or technical assistance and negotiated rulemaking panels if a regulatory action is expected to be controversial; and (vi) providing for the periodic review of regulations.

Part V
Public Participation Guidelines for Adoption or Amendment of Regulations

3VAC5-10-480. Public participation guidelines in regulation development; applicability; initiation of rulemaking; rulemaking procedures. (Repealed.)

A. Applicability. These guidelines shall apply to all regulations subject to the Administrative Process Act that are administered by the Department of Alcoholic Beverage Control, except as provided in subsection G of this section.

B. Initiation of rulemaking (Step 1). The board shall publish notice of the commencement or initiation of any rulemaking process. Rulemaking procedures may be initiated at any time by the board. At the commencement of any rulemaking process, the board may invite proposals for regulations or regulation changes from any interested person or may limit the process to selected proposals. All initial proposals to be considered shall be in the form of a written petition for the adoption, amendment or repeal of any regulation. Petitions shall be filed with the board within any time limitation as may be specified by the board. A petition may be submitted at any time, by any person, but it shall be at the board's discretion to initiate rulemaking procedures as a result of such petition or petitions. All petitions shall be considered and responded to within 180 days. Each petition shall contain the following information, if available:

1. Name of petitioner;

2. Petitioner's mailing address and telephone number;

3. General description of proposal, with recommendations for adoption, amendment or repeal of specific regulation(s);

4. Why is change needed? What problem is it meant to address?;

5. What is the anticipated effect of not making the change?;

6. Estimated costs or savings, or both, to regulated entities, the public, or others incurred by this change as compared to current regulations;

7. Who is affected by recommended change? How affected?;

8. Draft language; and

9. Supporting documents.

C. Notices—in general.

1. Mailing list. The secretary to the board shall prepare a general mailing list of those persons and organizations who have demonstrated an interest in specific regulations in the past through the filing of petitions, written comments or attendance at public hearings. The mailing list will be updated at least every two years, and a current copy will be on file in the office of the secretary to the board. Periodically, but not less than every two years, the board shall publish in the Virginia Register, in a newspaper published and of general circulation in the City of Richmond, and in such other newspapers in the Commonwealth as the board may determine, a request that any individual or organization interested in participating in the development of specific rules and regulations so notify the board. Any persons or organizations identified in this process will be placed on the general mailing list. Persons interested in the board's regulations may also register to receive notices through the Virginia Regulatory Town Hall.

2. Notice to listed persons. Each person on the general mailing list shall be sent, by U.S. mail or electronic mail using the agency mailing list feature of the Virginia Regulatory Town Hall, a copy of all notices pertaining to rulemaking for the board as are published in the Virginia Register. In lieu of such copy, the board may notify those on the mailing list of the publication of the notice and, if lengthy, offer to forward a copy upon payment of reasonable costs for copying and mailing.

D. Initial requirement for public comment; participation in regulation development; ad hoc panels; public meetings (Step 2).

1. Notice of Intended Regulatory Action. The board shall solicit comments, data, views and argument from the public as to each regulation proposal and shall encourage participation of interested persons in the development of regulations and draft language. As to each petition or proposal, the board shall publish a Notice of Intended Regulatory Action. The notice shall specify the date, time and place of any public meeting to consider the proposals, either with or without an ad hoc advisory panel, or with or without consultation with groups and individuals who have expressed an interest in participating in the development of specific rules and regulations and shall contain the following information:

a. Subject of the proposed action;

b. Identification of the entities that will be affected;

c. Discussion of the purpose of the proposed action and the issues involved;

d. Listing of applicable laws or regulations;

e. Name of individual, group or entity proposing regulation;

f. Request for comments, data, views or argument from interested parties, either orally or in writing, to the board or its specially designated subordinate;

g. Notification of date, time and place of any scheduled public meeting on the proposal; and

h. Name, address and telephone number of staff person to be contacted for further information.

2. The board shall disseminate the Notice of Intended Regulatory Action to the public via:

a. Publication in The Virginia Register of Regulations;

b. Distribution by mail or electronic mail to persons on the general mailing list pursuant to subsection C of this section;

c. Press release to media throughout the Commonwealth if a public meeting is scheduled; and

d. Posting on the Virginia Regulatory Town Hall.

3. The board may form an ad hoc advisory panel or consult with groups and individuals who have expressed an interest in participating in the development of specific rules and regulations to consider regulation proposals, to make recommendations, assist in development of draft language, and provide such advice as the board may request. The board may request the panel or interested groups and individuals to participate in a meeting to develop or consider regulation proposals.

The board's use of ad hoc advisory panels or consultation with interested groups and individuals shall be based on, but not limited to, the following criteria: The proposed regulation's:

a. Complexity;

b. Controversy;

c. Degree of substantive change;

d. Impact on the board, its licensees, and the public; or

e. Enactment required by state or federal mandate.

4. The board may conduct a regulation development public meeting to receive views and comments and answer questions of the public.

E. Notice of public hearing and publication of proposals pursuant to § 2.2-4007 of the Virginia Administrative Process Act (Step 3).

1. The board shall consider the comments, recommendations, reports and other input from the public, industry and other interested persons received during the initial steps of public participation in the regulation development process, including comments, views, data and argument received during any public meeting, before publishing a final proposed draft regulation and initiating the proceedings required by the Administrative Process Act.

2. The board shall comply with the notice, publication and other requirements of § 2.2-4007 of the Code of Virginia, and final proposed drafts to adopt, amend or repeal regulations, together with any other required statements, shall be published in the Virginia Register, in a newspaper published and of general circulation in the City of Richmond, in such other newspapers in the Commonwealth as the board may determine, and on the Virginia Regulatory Town Hall. In addition, the board shall comply with the provisions of subdivision C 2 of this section. Such notice shall solicit comments, views, data and argument from the public and shall specify the date, time and place of any scheduled public hearing to consider adoption of such regulation proposals.

F. Public hearing (Step 4). The board shall conduct a public hearing to consider adoption of all proposed regulations. At such hearing, the board may receive and consider such additional written and verbal comment as it deems appropriate prior to any final vote.

G. Notwithstanding the foregoing provisions, the board may elect to dispense with any required public participation or other required procedure to the extent authorized by the Virginia Administrative Process Act (§ 2.2-4000 et seq. of the Code of Virginia).

CHAPTER 11
PUBLIC PARTICIPATION GUIDELINES

Part I
Purpose and Definitions

3VAC5-11-10. Purpose.

The purpose of this chapter is to promote public involvement in the development, amendment or repeal of the regulations of the Alcoholic Beverage Control Board. This chapter does not apply to regulations, guidelines, or other documents exempted or excluded from the provisions of the Administrative Process Act (§ 2.2-4000 et seq. of the Code of Virginia).

3VAC5-11-20. Definitions.

The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:

"Administrative Process Act" means Chapter 40 (§ 2.2-4000 et seq.) of Title 2.2 of the Code of Virginia.

"Agency" means the Alcoholic Beverage Control Board, which is the unit of state government empowered by the agency's basic law to make regulations or decide cases. Actions specified in this chapter may be fulfilled by state employees as delegated by the agency.

"Basic law" means provisions in the Code of Virginia that delineate the basic authority and responsibilities of an agency.

"Commonwealth Calendar" means the electronic calendar for official government meetings open to the public as required by § 2.2-3707 C of the Freedom of Information Act.

''Negotiated rulemaking panel'' or ''NRP'' means an ad hoc advisory panel of interested parties established by an agency to consider issues that are controversial with the assistance of a facilitator or mediator, for the purpose of reaching a consensus in the development of a proposed regulatory action.

"Notification list" means a list used to notify persons pursuant to this chapter. Such a list may include an electronic list maintained through the Virginia Regulatory Town Hall or other list maintained by the agency.

"Open meeting" means any scheduled gathering of a unit of state government empowered by an agency's basic law to make regulations or decide cases, which is related to promulgating, amending or repealing a regulation.

"Person" means any individual, corporation, partnership, association, cooperative, limited liability company, trust, joint venture, government, political subdivision, or any other legal or commercial entity and any successor, representative, agent, agency, or instrumentality thereof.

"Public hearing" means a scheduled time at which members or staff of the agency will meet for the purpose of receiving public comment on a regulatory action.

"Regulation" means any statement of general application having the force of law, affecting the rights or conduct of any person, adopted by the agency in accordance with the authority conferred on it by applicable laws.

"Regulatory action" means the promulgation, amendment, or repeal of a regulation by the agency.

"Regulatory advisory panel" or "RAP" means a standing or ad hoc advisory panel of interested parties established by the agency for the purpose of assisting in regulatory actions.

"Town Hall" means the Virginia Regulatory Town Hall, the website operated by the Virginia Department of Planning and Budget at www.townhall.virginia.gov, which has online public comment forums and displays information about regulatory meetings and regulatory actions under consideration in Virginia and sends this information to registered public users.

"Virginia Register" means the Virginia Register of Regulations, the publication that provides official legal notice of new, amended and repealed regulations of state agencies, which is published under the provisions of Article 6 (§ 2.2-4031 et seq.) of the Administrative Process Act.

Part II
Notification of Interested Persons

3VAC5-11-30. Notification list.

A. The agency shall maintain a list of persons who have requested to be notified of regulatory actions being pursued by the agency.

B. Any person may request to be placed on a notification list by registering as a public user on the Town Hall or by making a request to the agency. Any person who requests to be placed on a notification list shall elect to be notified either by electronic means or through a postal carrier.

C. The agency may maintain additional lists for persons who have requested to be informed of specific regulatory issues, proposals, or actions.

D. When electronic mail is returned as undeliverable on multiple occasions at least 24 hours apart, that person may be deleted from the list. A single undeliverable message is insufficient cause to delete the person from the list.

E. When mail delivered by a postal carrier is returned as undeliverable on multiple occasions, that person may be deleted from the list.

F. The agency may periodically request those persons on the notification list to indicate their desire to either continue to be notified electronically, receive documents through a postal carrier, or be deleted from the list.

3VAC5-11-40. Information to be sent to persons on the notification list.

A. To persons electing to receive electronic notification or notification through a postal carrier as described in 3VAC5-11-30, the agency shall send the following information:

1. A notice of intended regulatory action (NOIRA).

2. A notice of the comment period on a proposed, a reproposed, or a fast-track regulation and hyperlinks to, or instructions on how to obtain, a copy of the regulation and any supporting documents.

3. A notice soliciting comment on a final regulation when the regulatory process has been extended pursuant to § 2.2-4007.06 or 2.2-4013 C of the Code of Virginia.

B. The failure of any person to receive any notice or copies of any documents shall not affect the validity of any regulation or regulatory action.

Part III
Public Participation Procedures

3VAC5-11-50. Public comment.

A. In considering any nonemergency, nonexempt regulatory action, the agency shall afford interested persons an opportunity to submit data, views, and arguments, either orally or in writing, to the agency. Such opportunity to comment shall include an online public comment forum on the Town Hall.

1. To any requesting person, the agency shall provide copies of the statement of basis, purpose, substance, and issues; the economic impact analysis of the proposed or fast-track regulatory action; and the agency's response to public comments received.

2. The agency may begin crafting a regulatory action prior to or during any opportunities it provides to the public to submit comments.

B. The agency shall accept public comments in writing after the publication of a regulatory action in the Virginia Register as follows:

1. For a minimum of 30 calendar days following the publication of the notice of intended regulatory action (NOIRA).

2. For a minimum of 60 calendar days following the publication of a proposed regulation.

3. For a minimum of 30 calendar days following the publication of a reproposed regulation.

4. For a minimum of 30 calendar days following the publication of a final adopted regulation.

5. For a minimum of 30 calendar days following the publication of a fast-track regulation.

6. For a minimum of 21 calendar days following the publication of a notice of periodic review.

7. Not later than 21 calendar days following the publication of a petition for rulemaking.

C. The agency may determine if any of the comment periods listed in subsection B of this section shall be extended.

D. If the Governor finds that one or more changes with substantial impact have been made to a proposed regulation, he may require the agency to provide an additional 30 calendar days to solicit additional public comment on the changes in accordance with § 2.2-4013 C of the Code of Virginia.

E. The agency shall send a draft of the agency's summary description of public comment to all public commenters on the proposed regulation at least five days before final adoption of the regulation pursuant to § 2.2-4012 E of the Code of Virginia.

3VAC5-11-60. Petition for rulemaking.

A. As provided in § 2.2-4007 of the Code of Virginia, any person may petition the agency to consider a regulatory action.

B. A petition shall include but is not limited to the following information:

1. The petitioner's name and contact information;

2. The substance and purpose of the rulemaking that is requested, including reference to any applicable Virginia Administrative Code sections; and

3. Reference to the legal authority of the agency to take the action requested.

C. The agency shall receive, consider and respond to a petition pursuant to § 2.2-4007 and shall have the sole authority to dispose of the petition.

D. The petition shall be posted on the Town Hall and published in the Virginia Register.

E. Nothing in this chapter shall prohibit the agency from receiving information or from proceeding on its own motion for rulemaking.

3VAC5-11-70. Appointment of regulatory advisory panel.

A. The agency may appoint a regulatory advisory panel (RAP) to provide professional specialization or technical assistance when the agency determines that such expertise is necessary to address a specific regulatory issue or action or when individuals indicate an interest in working with the agency on a specific regulatory issue or action.

B. Any person may request the appointment of a RAP and request to participate in its activities. The agency shall determine when a RAP shall be appointed and the composition of the RAP.

C. A RAP may be dissolved by the agency if:

1. The proposed text of the regulation is posted on the Town Hall, published in the Virginia Register, or such other time as the agency determines is appropriate; or

2. The agency determines that the regulatory action is either exempt or excluded from the requirements of the Administrative Process Act.

3VAC5-11-80. Appointment of negotiated rulemaking panel.

A. The agency may appoint a negotiated rulemaking panel (NRP) if a regulatory action is expected to be controversial.

B. An NRP that has been appointed by the agency may be dissolved by the agency when:

1. There is no longer controversy associated with the development of the regulation;

2. The agency determines that the regulatory action is either exempt or excluded from the requirements of the Administrative Process Act; or

3. The agency determines that resolution of a controversy is unlikely.

3VAC5-11-90. Meetings.

Notice of any open meeting, including meetings of a RAP or NRP, shall be posted on the Virginia Regulatory Town Hall and Commonwealth Calendar at least seven working days prior to the date of the meeting. The exception to this requirement is any meeting held in accordance with § 2.2-3707 D of the Code of Virginia allowing for contemporaneous notice to be provided to participants and the public.

3VAC5-11-100. Public hearings on regulations.

A. The agency shall indicate in its notice of intended regulatory action whether it plans to hold a public hearing following the publication of the proposed stage of the regulatory action.

B. The agency may conduct one or more public hearings during the comment period following the publication of a proposed regulatory action.

C. An agency is required to hold a public hearing following the publication of the proposed regulatory action when:

1. The agency's basic law requires the agency to hold a public hearing;

2. The Governor directs the agency to hold a public hearing; or

3. The agency receives requests for a public hearing from at least 25 persons during the public comment period following the publication of the notice of intended regulatory action.

D. Notice of any public hearing shall be posted on the Town Hall and Commonwealth Calendar at least seven working days prior to the date of the hearing. The agency shall also notify those persons who requested a hearing under subdivision C 3 of this section.

3VAC5-11-110. Periodic review of regulations.

A. The agency shall conduct a periodic review of its regulations consistent with:

1. An executive order issued by the Governor pursuant to § 2.2-4017 of the Administrative Process Act to receive comment on all existing regulations as to their effectiveness, efficiency, necessity, clarity, and cost of compliance; and

2. The requirements in § 2.2-4007.1 of the Administrative Process Act regarding regulatory flexibility for small businesses.

B. A periodic review may be conducted separately or in conjunction with other regulatory actions.

C. Notice of a periodic review shall be posted on the Town Hall and published in the Virginia Register.

Title of Regulation: 4VAC5-36. Standard Fees for Use of Department of Conservation and Recreation Facilities, Programs, and Services (amending 4VAC5-36-50, 4VAC5-36-60, 4VAC5-36-70, 4VAC5-36-90, 4VAC5-36-100, 4VAC5-36-110, 4VAC5-36-120, 4VAC5-36-140, 4VAC5-36-150, 4VAC5-36-180, 4VAC5-36-200, 4VAC5-36-210; adding 4VAC5-36-115).

Statutory Authority: § 10.1-104 of the Code of Virginia.

Effective Date: January 1, 2009.

Agency Contact: David C. Dowling, Policy, Planning, and Budget Director, Department of Conservation and Recreation, 203 Governor St., Suite 302, Richmond, VA 23219, telephone (804) 786-2291, FAX (804) 786-6141, or email david.dowling@dcr.virginia.gov.

Summary:

The amendments include revised parking and launch fees (4VAC5-36-50), admission fees (4VAC5-36-60), swimming fees (4VAC5-36-70), camping fees (4VAC5-36-90), cabin fees (4VAC5-36-100), picnic shelter fees (4VAC5-36-110), amphitheater and gazebo fees (4VAC5-36-120), interpretive canoe, boat, and paddleboat fees (4VAC5-36-140), interpretive and educational tours and program fees (4VAC5-36-150), state park performing arts events fees (4VAC5-36-180), miscellaneous rental fees (4VAC5-36-200), and center and meeting facility fees (4VAC5-36-210). A new section on horse arena fees (4VAC5-36-115) was added to reflect the new facilities that have been constructed.

Increases to these rates and prices represent changes to maintain fair market value, the addition of new facilities and offerings, updates to ensure consistency with the private sector, and revisions to reflect private concessionaires’ new seasonal prices.

4VAC5-36-50. Parking and launch fees.

PARKING FEES (NONTAXABLE)

			WEEKDAYS	WEEKENDS
Daily Parking for Passenger Vehicles: Applies to cars, trucks, vans (up to 15 passenger), and motorcycles.
		All parks unless listed below.	$2.00	$3.00
		Parks under construction and having only limited facilities and services.	$2.00	$2.00
		Fairy Stone, Raymond R. "Andy" Guest Jr. Shenandoah River, Smith Mountain Lake, Claytor Lake, Kiptopeke, Westmoreland, Mason Neck, Sky Meadows, Chippokes	$3.00	$4.00
		Leesylvania, First Landing, Lake Anna, Pocahontas	$4.00	$5.00
		York River Croaker Landing/Pier Area (also requires boat launch fee for all vehicles)	$3.00	$3.00
Horse Trailer Parking Fee (also requires vehicle parking fee.) All parks unless listed below.			$3.00 per trailer	$3.00 per trailer
		Lake Anna	$4.00 per trailer	$4.00 per trailer
		Surcharge for additional horse in same trailer.	$2.00 per horse	$2.00 per horse
Other Trailer Parking Fee: Applies to other trailers not covered by camping, horse trailer and boat launch fee. (Add to daily parking fee.)			$2.00 per trailer	$2.00 per trailer
Daily Bus Parking: All Seasons. Applies to vehicles with 16 or more passenger capacity.
		All parks unless listed below.	$10	$10
		Claytor Lake, Hungry Mother, Leesylvania, Mason Neck, New River Trail	$12	$12
		First Landing, Kiptopeke, Lake Anna, Pocahontas, Westmoreland	$15	$15
Natural Area Preserve Parking Fees for any Vehicle: The department may charge these fees at any Natural Area Preserve.			$2.00	$2.00
Boat Launch Fees: Required to use park boat ramps on bodies of water where motorboats are permitted. Required for all vehicles using York River Croaker Landing/Pier Area. May not apply to small "car-top" launch facilities (facilities at which boats may only be launched by hand carrying them to the water). The fee is normally added to the parking fee to create a combined park/launch payment.
Daily Launch Fees: All Seasons
		All parks unless listed below.	$3.00	$3.00
		Claytor Lake	$2.00	$2.00
		First Landing, Kiptopeke (with Marine Fishing License), Lake Anna	$4.00	$4.00
		Kiptopeke (without Marine Fishing License), Leesylvania	$8.00	$8.00
Surcharge for second boat on same trailer: jet ski			$2.00	$2.00
Overnight parking at boat launch: where available			$10	$10
Camper's Boat Launch Fee Kiptopeke: Does not apply if camper parks trailer at campsite.			$3.00	$3.00
Boat Tournament Fee for Fishing Tournaments: Registration fee is based on the number of boats registered and is nonrefundable regardless of number that actually participates. This fee is in addition to the applicable daily launch fee.			No charge	$2.00 per boat
					FEE
Annual and Lifetime Parking Fees:
Lifetime Naturally Yours Passport Plus: Lifetime admission and parking pass to all state parks, plus 10% discount on camping, all state park merchandise, equipment rentals, and shelter rentals.
	Age up to 40				$303
	Age 41-45				$273
	Age 46-50				$242
	Age 51-55				$212
	Age 56‑61				$182
Senior Lifetime Naturally Yours Passport Plus (Age 62 or older): See Lifetime Naturally Yours Passport Plus above.					$110
Naturally Yours Passport Plus: 12-month from date of purchase admission and parking pass to all state parks, plus 10% discount on camping, all state park merchandise, equipment rentals, and shelter rentals.					$61
Naturally Yours Parking Passport: 12-month from date of purchase admission and parking pass to park of purchase.					$36
Senior Naturally Yours Passport Plus: See Naturally Yours Passport Plus above.					$33
Senior Naturally Yours Parking Passport: See Naturally Yours Parking Passport above.					$22
Golden Disability Pass: Available to persons with disabilities as verified by U.S. Social Security Administration's (SSA) "Benefit Verification Letter." Pass remains in effect unless SSA withdraws eligibility.					No Charge
Annual Horse Trailer-Vehicle Pass: 12-months from date of purchase admission and park pass, including horse trailer, good at all parks.					$79
Annual Horse Trailer-Vehicle Pass: Pocahontas and New River Trail Only. Valid only in combination with purchase of $30 horse arena annual pass.					$70
Annual Horse Trailer-Vehicle Pass: Occoneechee and Staunton River Only					$50
Annual and Lifetime Park/Launch Fees:
Lifetime Naturally Yours Passport Plus for Boaters: Lifetime admission, parking, and launch pass to all state parks, plus 10% discount on camping, all state park merchandise, equipment rentals, and shelter rentals.
	Age up to 40				$606
	Age 41-45				$545
	Age 46-50				$485
	Age 51-55				$424
	Age 56‑61				$364
Senior Lifetime Naturally Yours Passport Plus for Boaters (Age 62 or older): See Lifetime Naturally Yours Passport Plus for Boaters above.					$314
Naturally Yours Passport Plus for Boaters: 12-month from date of purchase admission, parking, and launch pass to all state parks, plus 10% discount on camping, all state park merchandise, equipment rentals, and shelter rentals.					$152
Park/Launch Passport:
	12-month from date of purchase admission, parking, and launch pass to all state parks including Leesylvania.				$128
	12-month from date of purchase admission, parking, and launch pass to First Landing, Kiptopeke, or Lake Anna. Good only at park of purchase.				$97
	12-month from date of purchase admission, parking, and launch pass to park of purchase other than Leesylvania, First Landing, Kiptopeke, or Lake Anna.				$79
Senior Naturally Yours Passport Plus for Boaters: Annual permit for all parks including Leesylvania.					$121
Senior Park/Launch Passport:
	12-month from date of purchase admission, parking, and launch pass to all state parks including Leesylvania.				$109
	12-month from date of purchase admission, parking, and launch pass to First Landing, Kiptopeke, or Lake Anna. Good only at park of purchase.				$79
	12-month from date of purchase admission, parking, and launch pass to park of purchase other than Leesylvania, First Landing, Kiptopeke, or Lake Anna.				$66
Buggs Island Lake Special Annual Pass: Good only at Occoneechee and Staunton River State Parks.					$50
Leesylvania Annual Overnight Boating/Parking Pass.					$67
Disabled Visitor Annual Boat Launch Pass (in addition to disabled tags).					$44
Parks and Trails Passport:
	In conjunction with the purchase of an annual parking pass				$11
	Without the purchase of an annual parking pass				$17

Special Event Fees:		EVENT FEE
Standard Special Event Parking Fee: Applies to all parks and events that utilize parking fees unless noted below.		$10 per vehicle
Community Event Fee: May be used by any park as a condition of a Special Use Permit for a community event provided by a nonprofit group or organization or government agency or entity.		$1.00 per vehicle
James River: James River Raft Race		$5.00 per vehicle
Sky Meadows: Strawberry Festival.
	Advance payment	$15 per vehicle
	Day of Event	$20 per vehicle
Sky Meadows: Virginia Scottish Games
	Vehicle Parking	$5.00 per vehicle
	Per Person Admission	$15 per person $5.00 per person, active military and active military family members $5.00 per child 6-12 years Children under 6 free
New River Trail: Wythe County Heritage Day. Grayson Highlands Fall Festival. Hungry Mother Arts and Crafts Festival.		$6.00 per vehicle
Claytor Lake Arts and Crafts Festival: Free parking with canned food donation on designated day.		$5.00 per vehicle $9.00 per two-day pass $12 per three-day pass
Kiptopeke: Eastern Shore Birding Festival.		Parking Fee waived to registered festival guests; otherwise standard fees apply
Smith Mountain Lake: special park/launch rate for boaters participating in fishing tournaments if the tournament sponsor has also rented the Tournament Headquarters Building.		$5.00 per vehicle/ boat combination
Standard Special Event Per Person Entrance Fee: Applies to all parks and events that utilize per person admission fees unless noted below.		$4.00 per adult $3.00 per child, 6 through 12 years Children under 6 free
Sailor's Creek Battlefield: Battle of Sailor's Creek Reenactment.		$5.00 per person Children under 6 free $10 maximum per vehicle $50 per bus (16 passenger +)
Chippokes Plantation Steam and Gas Engine Show.		$5.00 per person Children under 12 free
Chippokes Plantation Christmas.		$5.00 per person
Chippokes Gospel Explosion		$10 per person $7.00 for advance ticket purchase Children under 12 free
Chippokes Pork, Peanut & Pine Festival		$5 per person Children under 10 free
Grayson Highlands Wayne C. Henderson Music Festival.		$10 per person Children under 12 free
York River Estuaries Day.		$2.00 (Age 3 through 12) $3.00 (Age 13 and over)
Natural Tunnel Special Event Parking Fee.		$2.00 per person $6.00 per vehicle
Occoneechee Pow Wow		$5.00 per person Seniors (62 and over) free Children under 4 free
	Occoneechee Pow Wow School Groups	$4.00 per student Teachers and Chaperones free

Notes on parking fees:

1. Weekend rates apply on Memorial Day, Fourth of July, and Labor Day holidays.

2. No parking fee is required for up to two vehicles per campsite and per cabin. Vehicles in excess of two shall pay the prevailing daily parking fee for each day that the vehicle is parked in the park.

3. Except as otherwise noted, boat launching shall be free for up to one boat per vehicle per campsite or cabin.

4. Parking fees are waived for any vehicle displaying disabled license plates or temporary disabled parking identification issued by any state or the federal government. However, the fee for any additional types of trailers, the boat launch fee or the portion of any combined parking-launching fee that applies to boat launching shall be collected from such vehicles. Additionally, the price for annual passes and lifetime passes that include boat launching for qualified disabled individuals shall be calculated by subtracting the applicable parking pass fee from the park/launch pass fee.

5. Parking fees are waived for any vehicle occupied solely by students and/or teachers and/or assisting personnel participating in an official activity of a bona fide school, home school, or institution of higher learning. Parks may require that individuals in vehicles other than those marked as a school bus verify their official activity by letter from the school or approved field trip form, or in the case of home school groups, proof of home school status such as current ID card from a state or national home school organization (HEAV, HSLDA, etc.) or a copy of the letter from the school district that acknowledges "Notice of Intent" to home school for that school year.

6. Parking fees are waived for official vehicles of federal, state, and local governments while on official business; vehicles making deliveries to the park; contractor and business vehicles performing work in the park; and emergency vehicles while conducting official business, including training.

7. Parking fees are waived for park employees during time of employment, including family and household members of staff occupying staff residences, visitors to staff residences, and park volunteers entering the park to perform volunteer duties.

8. Parking fees may be waived for vehicles conducting research or collecting activities provided such waiver is included in the language of the Research and Collection Permit as required in 4VAC5-30-50.

9. The period covered by a daily parking fee shall be midnight to midnight. Park guests utilizing overnight parking when and where available (e.g., backpackers, overnight fishermen, etc.) will be required to pay the applicable daily parking fee for each calendar day that their vehicle is in the parking lot (partial days included).

10. Annual permits shall be valid for 12 months from the date of purchase, unless otherwise noted.

11. Parking fees are waived for visitors entering the park for the sole purpose of dining at the park restaurant at Douthat and Hungry Mother State Parks.

12. Parking fees are waived at state parks for participants in Walk for Parks, Fall River Renaissance, Envirothons, March for Parks, Operation Spruce-Up Day, Stewardship Virginia, National Trails Day, and other park-sanctioned public service events as approved by the director.

13. Daily parking fees are reduced to $1.00 for vehicles occupied by participants in fund-raising events sponsored by nonprofit organizations (Walk-A-Thons, etc.) provided the sponsor has obtained a special use permit from the park that contains provisions for the identification of participants in the event.

14. Parking fees shall be waived for persons using park roads to gain legal access to their private residence and guests to such residences; and for vehicles passing through, but not stopping in, a park on a public roadway.

15. Revenue collected from special event parking and/or admission fees may be divided between the park and the event sponsor if so designated and approved in the special event permit following a determination made by the director that the revenue split is in the benefit of the Commonwealth.

16. Annual Park/Launch pass also covers the park entrance or parking fee for horse trailers or other allowable trailers. Annual and Lifetime parking-only passes do not include trailers.

17. Parking fees are waived for service vehicles such as tow trucks when entering the park to service a visitor vehicle.

18. Parking fees are waived for visitors entering the park to attend a performance by a U.S. military band if this is a required condition for the band's performance.

19. Parking fees are included in the rental fees for meeting facilities, up to the capacity of the facility and provided that this waiver of fee is included in the rental agreement for the facility.

20. Parking fees are waived for a period of up to 15 minutes for persons entering the park to deposit materials in community recycling collection containers.

21. Parking fees are waived for vehicles occupied entirely by persons attending fee interpretive programs.

22. Annual parking passes that do not include boat launch require payment of daily launch fee if launching a boat at any park or for all vehicles using Croaker Landing/Pier Area at York River State Park.

23. Annual parking pass holders are not guaranteed the parking privileges of the pass should parking places be unavailable.

24. Parking fees are waived at Mason Neck during the park's annual Elizabeth Hartwell Eagle Festival.

4VAC5-36-60. Admission fees.

ADMISSION FEES (NONTAXABLE)

	DAILY ADMISSION PER PERSON (Weekdays and Weekends unless otherwise noted.)	ANNUAL PASS (Good for 12 months from date of purchase.)
Shot Tower	Free	NA
Southwest VA Museum	$1.50 (Groups of 10 or more any age)	$3.00 (age 6 through 12) per year
	$2.00 (Ages 6 through 12)	$5.00 (age 13 and over) per year
	$3.00 (Age 13 and up)	$15 (family: up to 2 adults and 2 children) per year
Kiptopeke Fishing Pier Fishing Fee	$1.00 (Age 6 through 12) $3.00 (Age 13 and over)	NA
Kiptopeke Fishing Pier Fishing Fee: Coupon book good for 10 visits	$20 per 10 Passes	NA
Annual Night Fishing: All parks where available (also requires parking fee)	$15 per person per year
Late Night Fishing: All parks where available (also requires parking fee)	$3.00 per person per night

		ADMISSION
Natural Tunnel Chairlift:
	Children under age 6	Free
	Round trip per person	$3.00
	One-way per person	$2.00
	Group Rate Round Trip per person (10 or more)	$2.00
	Season Pass	$20
	Daily Pass (Good for unlimited trips on date of issue, good for one person only)	$6.00
Archery Range: All parks where available; per person user fee		$2.00 per day (over 15) $1.00 per day (under 15) $15 per year (any age)
New River Challenge Registration Fees
	Early Registration Fee:	$35 per person $90 per team
	Late Registration Fee:	$45 per person $110 per team
James River: River Raft Race Registration		$15 per person
Pocahontas & New River Trail Horse Show Admission		$5 per person Children 12 & under free
Park Sponsored Special Event Vendor Fees. All parks where available unless otherwise noted.		$125 per merchandise vendor $150 per food vendor $50 late fee
Occoneechee Pow Wow		$150 per merchandise vendor $175 per food vendor
Mason Neck Harvest Festival Event.		$50 per vendor

Notes on admission/entrance fees:

1. Fees are waived at Natural Tunnel for use of the chairlift on one designated "Customer Appreciation Day" per year.

2. Museum entrance fees are waived at the Southwest Virginia Museum during the "Festival of Trees" event for members of groups who submitted trees for the display.

3. For park museums and historic features that charge an entrance fee, visitors participating in the Time Travelers program of the Virginia Association of Museums shall be charged the existing per person group rate for that facility.

4VAC5-36-70. Swimming fees.

SWIMMING (NONTAXABLE)

Daily Swimming Fees		WEEKDAYS		WEEKENDS
All parks with fee swimming areas unless noted.		Under age 3 Free $2.00 (Age 3 through 12) $3.00 (Age 13 and over)		Under age 3 Free $3.00 (Age 3 through 12) $4.00 (Age 13 and over)
	Staunton River, Natural Tunnel, and Westmoreland	Under age 3 Free $3.00 (Age 3 through 12) $4.00 (Age 13 and over)		Under age 3 Free $4.00 (Age 3 through 12) $5.00 (Age 13 and over)
	Pocahontas	Under age 3 Free $5.00 (Age 3 through 12) $6.00 (Age 13 and over)		Under age 3 Free $7.00 (Age 3 through 12) $8.00 (Age 13 and over)
	Group campers utilizing primitive group camps. All parks where available unless otherwise noted.	$1.00 (all ages)		$1.00 (all ages)
	Pocahontas (Group Cabin Guests)	$3.00 (all ages)		$3.00 (all ages)
	Chippokes Plantation: Recreation/Education Fun Package: Swimming, Mansion, and Farm & Forestry Museum (Memorial Day – Labor Day: Wed. – Sun.)	$3.50 (Age 3 through 12) $6.00 (Age 13 and over)		$3.50 (Age 3 through 12) $6.00 (Age 13 and over)
Deposit on all locker keys: Refunded when key is returned.		$2.00 each
Swimming Coupon Book: (Age 3 and over). All parks where available unless otherwise noted.		$18 $21 per 10 coupons $35 $40 per 20 coupons
	Staunton River, Natural Tunnel, and Westmoreland	$24 $28 per 10 coupons $45 $53 per 20 coupons
	Pocahontas	$35 $45 per 10 coupons $68 $86 per 20 coupons
		WEEKDAYS	WEEKENDS
Group Swimming: per person (10 persons or more). All parks where available unless otherwise noted, except Pocahontas.		$1.50 (Age 3 through 12) $2.50 (Age 13 and over)	$2.00 (Age 3 through 12) $3.00 (Age 13 and over)
	Staunton River, Natural Tunnel, and Westmoreland Group Swimming (20 persons or more). Five-day advanced registration required.	$2.50 (all ages)	$3.50 (all ages)
	Pocahontas Group Swimming (20 persons or more). Five-day advanced registration required.	$3.00 $4.00 (all ages)	$5.00 (all ages)
Season Swimming Permit: All parks where available unless otherwise noted.		$40 (Age 3 through 12) $50 (Age 13 and over)
	Staunton River, Natural Tunnel, and Westmoreland	$50 (Age 3 through 12) $60 (Age 13 and over)
	Pocahontas	$60 (Age 3 through 12) $70 (Age 13 and over)
After-Hours Exclusive Use of Pool or Swimming Area: All parks where available. Requires prior reservation. Rental period of approximately 1-2 hours, depending upon operating schedule and amount of available daylight. Cancellation fee charged if reservation is cancelled less than 3 days before the date of event unless cancellation is for inclement weather or cancelled by the park.		$100 (up to 25 persons) $125 (26 to 50 persons) $175 (51 to 75 persons) $200 (76 to 100 persons) $35 to open food concessions with rental $50 cancellation fee
Swimming lessons. All parks where available unless otherwise noted. Package of eight 45-minute lessons (includes parking)		$30 per person $25 per person if two or more from same family

Notes on swimming fees:

1. Nonswimming adults in street clothes admitted to swimming areas free when supervising children age 12 and under.

2. Rain check Policy for Swimming: All state parks will issue a rain check, good for a period of 12 months from the date of issue, to any paying customer (does not apply to free swimming vouchers) if the swimming area is forced to close for 40 minutes or more due to inclement weather. Rain checks may be issued only to patrons present at the swimming area at the time of closure.

3. A full refund is available for a group reservation only if the park or swimming area contractor is notified three days in advance of the time of the reservation. In the event that the group is unable to complete their reservation due to inclement weather, rain checks will be issued to the individual members of the group in the same manner as other park patrons.

4. All Season Swimming Permits include parking during the swimming season only.

5. Weekend rates apply on Memorial Day, Fourth of July, and Labor Day holidays.

4VAC5-36-90. Camping fees.

CAMPING FEES (TAXABLE, Price here does not include tax)

Camping fees include free use of dump station and free swimming and boat launching for members of the camping party during their stay at the property, when and where available, except that at Kiptopeke State Park guest is subject to applicable launch fee unless the trailer is returned to the campsite immediately after launching. The number of campers per campsite is limited to six individuals except when all campers are members of the same household.		ALL SEASONS (Per site fees)
Standard Sites: No hookup; access to bathhouse and restrooms.
	All parks with standard sites unless noted below.	$16 per night
	Chippokes Plantation, Hungry Mother, Grayson Highlands, Staunton River, Westmoreland, Occoneechee (nonwaterfront), Claytor Lake, Raymond R. "Andy" Guest, Jr. Shenandoah River, Smith Mountain Lake.	$20 per night
	Occoneechee Waterfront Sites	$23 per night
	Douthat, Kiptopeke, First Landing, Lake Anna.	$24 per night
Water and Electric Sites: Access to water and electric hookups; access to bathhouse and restrooms.
	All parks where available unless noted below.	$22 per night
	Chippokes Plantation, Claytor Lake, Douthat, Fairy Stone, Grayson Highlands, Hungry Mother, Occoneechee (nonwaterfront), Staunton River, Westmoreland, Pocahontas, Smith Mountain Lake, Belle Isle, James River.	$25 per night
	Occoneechee Waterfront Sites	$28 per night
	Kiptopeke, First Landing, Lake Anna.	$30 per night
Water, Electric, and Sewage Sites: Access to water, electric, and sewage hookups; access to bathhouse and restrooms.
	Kiptopeke	$35 per night
	Hungry Mother	$28 per night
Primitive Camping Sites: primitive restrooms; no showers.
	All parks where available unless noted below.	$11 per night
	James River, Sky Meadows.	$13 per night
	Grayson Highlands: Sites with electricity (November, March and April when bathhouses are closed)	$15 per night
	New River Trail Primitive camping sites at Foster Falls and Cliffview	$15 per night
	New River Trail Water Trail Camping (no potable water)	$12 per night
Horse Camping
	Horse Stall Fee	$7.00 per night (Outside Stalls) $9.00 per night (Inside Stall)
Standard Rates
Primitive Group Camp Rental (camping in special primitive group areas) All parks where available.
	Up to 20 campers.	$61 for entire area per night
	Up to 30 campers.	$91 for entire area per night
	31 or more campers, up to maximum capacity of group camp area.	$122 for entire area per night
	Grayson Highlands: Primitive camping is available in the stable area November, March, and April.	$15 per site per night
Special Group Camping Areas:
	Fairy Stone Group Campsites.	$20 per site per night
	Twin Lakes, Cedar Crest Group Camping Area.	$210 for entire area per night
	Chippokes Plantation: All 4 Sites; Group Rate; 24 persons maximum. Natural Tunnel Group Area. Grayson Highlands Group Area. James River Group Area. Shenandoah Group Area.	$67 per night (only available as entire group area)
	Westmoreland Group Area.	$122 per night
	Standard Buddy Sites: All parks where available unless noted below.	$78 per night
	Douthat Buddy Sites.	$97 per night
	James River Equestrian Group Area.	$91 per night
Camping – Other Fees
	Pet Fees	$5.00 per pet per night
	Dump Station Fee: Free to state park campers during stay.	$5.00 per use
	Camping Reservation Cancellation Fee Individual Site.	$10 per reservation
	Camping Reservation Cancellation Fee Group Sites.	$30 per reservation
	Hiker or noncamper Shower Fee at Virginia State Parks.	$5.00 per person

Notes on camping:

1. Check-out time is 3 p.m. and check-in time is 4 p.m.

2. Camping Transfer/Cancellation/Early Departure Policy.

a. Any fees to be refunded are calculated less the applicable cancellation fee(s).

b. Fees paid to the reservation center by credit card will be refunded to the original credit card charged.

c. Fees paid by check or money order to the reservation center, or by any method at the park, will be refunded by state check.

d. A customer may move a camping reservation to another date or park, referred to as a transfer, through the reservation center only, and prior to 4 p.m. on the scheduled date of arrival. If the reservation center will not be open again prior to the start date of the reservation, transferring is not an option. There is no fee to transfer.

e. A camping reservation may be canceled until 4 p.m. on the scheduled date of arrival but campers will be charged the cancellation fee. This cancellation fee applies to each separate reservation made.

f. Once the 4 p.m. check-in time is reached on the scheduled day of arrival, any adjustment to a reservation is considered an early departure.

g. After the check-in time is reached, the first night is considered used whether the site is occupied or not.

h. There is a one-night penalty, deducted from any amount available for refund, for early departure.

3. Campers are allowed two vehicles per campsite per day without charge of a parking fee. Additional vehicles, beyond two, must pay the prevailing parking fee in effect at the park for each day that the vehicle(s) is parked in the park. The number of vehicles allowed to park on the campsite varies according to site design and size of other camping equipment. No vehicles shall park on a campsite in other than the designated area for this purpose. Camper vehicles that do not fit on the site, whether or not they require the special camper vehicle fee, must park in the designated overflow parking area.

4. Each member of the camping party, except in primitive group areas, up to the maximum allowable per site, may receive an entrance pass to the park's swimming facility on the basis of one pass per night of camping. Passes only issued during days and seasons of operation of the swimming facility and only good during the member's registered stay.

5. Damage to campsites, not considered normal wear and tear, will be billed to the person registered for the campsite on an itemized cost basis.

6. At honor collection sites, the stated camping fees on this list shall be considered as having tax included. Honor collection is defined as the payment of the camping fee on-site at the park at a nonelectronic collection point at which the payment is placed in a box or safe provided for that purpose.

4VAC5-36-100. Cabin fees.

CABIN RENTALS (TAXABLE, Price here does not include tax)

			BASE RATE		VIRGINIA RESIDENTS
PRIME SEASON CABIN AND LODGE RATES
Cabin/Lodge Type		Per-Night Rental Fee		Per-Week Rental Fee	Per-Night Rental Fee	Per-Week Rental Fee
	Efficiency	$84		$502	$75	$450
	One Bedroom, Standard	$98		$589	$88	$529
	One Bedroom, Waterfront or Water View	$108		$652	$97	$582
	One Bedroom, Chippokes Plantation	$113		$686	$104	$617
	Two Bedroom, Standard, all parks where available unless noted below	$112		$680	$102	$613
	Two Bedroom, Bear Creek Lake, James River, Occoneechee, Lake Anna	$118		$713	$106	$643
	Two Bedroom, Waterfront or Water View, all parks where available unless noted below	$125		$749	$112	$674
	Two Bedroom, Waterfront or Water View, Bear Creek Lake, James River, Occoneechee, Lake Anna	$130		$784	$118	$706
	Two Bedroom, First Landing, Chippokes Plantation	$132		$791	$119	$712
	Three Bedroom, Standard, all parks where available unless noted below	$129		$771	$116	$692
	Three Bedroom, Chippokes Plantation, Bel Air Guest House	$149		$898	$134	$809
	Three Bedroom, Claytor Lake, Bear Creek Lake, James River, Occoneechee, Lake Anna, Southwest Virginia Museum Poplar Hill Cottage	$149		$888	$130	$798
	Hill Lodge (Twin Lakes)	$167		$1,002	$150	$902
	Fairy Stone Lodge (Fairy Stone), Creasy Lodge (Douthat), Bel Air Mansion (Belle Isle)	$301		$1,802	$270	$1,622
	Douthat Lodge (Douthat), Hungry Mother Lodge (Hungry Mother), Potomac River Retreat (Westmoreland)	$354		$2,124	$318	$1,913
	6-Bedroom Lodge, Kiptopeke, James River, Claytor Lake, Occoneechee, Bear Creek Lake	$371		$2,226	$334	$2,004
MID-SEASON CABIN AND LODGE RATES
Cabin/Lodge Type			Per-Night Rental Fee	Per-Week Rental Fee	Per-Night Rental Fee	Per-Week Rental Fee
	Efficiency		$74	$446	$67	$401
	One Bedroom, Standard		$87	$523	$80	$470
	One Bedroom, Waterfront or Water View		$96	$574	$86	$519
	One Bedroom, Chippokes Plantation		$91 $101	$548 $611	$83 $93	$494 $549
	Two Bedroom, Standard, all parks where available unless noted below		$101	$605	$91	$545
	Two Bedroom, Bear Creek Lake, James River, Occoneechee, Lake Anna		$105	$634	$96	$570
	Two Bedroom, Waterfront or Water View, all parks where available unless noted below		$111	$666	$100	$599
	Two Bedroom, Waterfront or Water View, Bear Creek Lake, James River, Occoneechee, Lake Anna		$117	$697	$104	$627
	Two Bedroom, First Landing, Chippokes Plantation		$106 $117	$633 $704	$95 $106	$569 $634
	Three Bedroom, Standard, all parks where available unless noted below		$113	$686	$104	$617
	Three Bedroom, Chippokes Plantation, Bel Air Guest House		$120 $133	$718 $799	$108 $119	$646 $720
	Three Bedroom, Claytor Lake, Bear Creek Lake, James River, Occoneechee, Lake Anna, Southwest Virginia Museum Poplar Hill Cottage		$126 $133	$752 $790	$113 $116	$677 $710
	Hill Lodge (Twin Lakes)		$149	$891	$133	$802
	Fairy Stone Lodge (Fairy Stone), Creasy Lodge (Douthat), Bel Air Mansion (Belle Isle)		$267	$1,603	$240	$1,442
	Douthat Lodge (Douthat), Hungry Mother Lodge (Hungry Mother), Potomac River Retreat (Westmoreland)		$315	$1,892	$284	$1,702
	6-Bedroom Lodge, Kiptopeke, James River, Claytor Lake, Occoneechee, Bear Creek Lake		$331	$1,982	$297	$1,783
OFF-SEASON CABIN AND LODGE RATES
Cabin/Lodge Type			Per-Night Rental Fee	Per-Week Rental Fee	Per-Night Rental Fee	Per-Week Rental Fee
	Efficiency		$62	$372	$57	$335
	One Bedroom, Standard		$72	$436	$65	$392
	One Bedroom, Waterfront or Water View		$81	$478	$71	$432
	One Bedroom, Chippokes Plantation		$69 $84	$412 $508	$62 $77	$371 $457
	Two Bedroom, Standard, all parks where available unless noted below		$84	$504	$75	$454
	Two Bedroom, Bear Creek Lake, James River, Occoneechee, Lake Anna		$88	$528	$79	$475
	Two Bedroom, Waterfront or Water View, all parks where available unless noted below		$92	$554	$83	$499
	Two Bedroom, Waterfront or Water View, Bear Creek Lake, James River, Occoneechee, Lake Anna		$97	$581	$87	$522
	Two Bedroom, First Landing, Chippokes Plantation		$80 $98	$475 $585	$71 $88	$426 $527
	Three Bedroom, Standard, all parks where available unless noted below		$95	$570	$85	$512
	Three Bedroom, Chippokes Plantation, Bel Air Guest House		$89 $110	$538 $664	$82 $99	$485 $597
	Three Bedroom, Claytor Lake, Bear Creek Lake, James River, Occoneechee, Lake Anna, Southwest Virginia Museum Poplar Hill Cottage		$93 $110	$564 $657	$85 $96	$508 $591
	Hill Lodge (Twin Lakes)		$124	$741	$111	$667
	Fairy Stone Lodge (Fairy Stone), Creasy Lodge (Douthat), Bel Air Mansion (Belle Isle)		$222	$1,332	$201	$1,199
	Douthat Lodge (Douthat), Hungry Mother Lodge (Hungry Mother), Potomac River Retreat (Westmoreland))		$263	$1,573	$237	$1,415
	6-Bedroom Lodge, Kiptopeke, James River, Claytor Lake, Occoneechee, Bear Creek Lake		$275	$1,649	$249	$1,483
CAMPING CABINS, CAMPING LODGES, YURTS, AND TRAVEL TRAILERS (camping cabins, camping lodges, yurts, and travel trailers located in campgrounds and operated in conjunction with the campground)			Per-Night Rental Fee	Per-Week Rental Fee	Per-Night Rental Fee	Per-Week Rental Fee
Camping Cabin rental rate: (2-night minimum rental required)			$56 $49	NA	$48 $45	NA
	Yurt rental: Standard fee		$98	$589	$88	$529
	Travel Trailers: 25-30' Standard fee		$98	$589	$88	$529
	Camping Lodges: Standard fee		$98	$589	$88	$529
Additional Cabin Fees:
	Additional Bed Rentals		$3.00 per rental night
	Additional linens at all parks unless otherwise noted. One set of linens is 1 sheet set (1 fitted sheet, 1 flat sheet, and 1 pillowcase) or 1 towel set (1 bath towel, 1 hand towel, and 1 washcloth or 2 bath towels and 1 washcloth)		$6.00 $2.00 per bed sheet set $2.00 per towel set
	Cabin Cancellation Fee: Applies to all lodging in this section except as described below in "Lodge Cancellation Fee"		$20 per cancellation period: See notes on Cabin Transfer/Cancellation/Early Departure Policy.
	Lodge Cancellation Fee: Applies to Fairy Stone Lodge, Douthat Lodge, Hungry Mother Lodge, Potomac River Retreat, and all 6-bedroom park lodges		$50 per cancellation period: See notes on Cabin Transfer/Cancellation/Early Departure Policy
	Pet Fee		$10 per pet per night
Pocahontas Group Cabins			DAY		WEEK
	Algonquian Ecology Camp Dining Hall: When rented alone; 8 a.m. to 10 p.m. for day use, 24-hour use when rented with cabins		$236		$1,181
	Swift Creek Dining Hall: When rented with a minimum of two cabins. 8 a.m. to 10 p.m. for day use, 24-hour use when rented with cabins		$105 $275		$525 $1,375
	Dining Hall: fee for partial day rental when associated with full day rental as noted above		$140		NA
Cabin Units: per unit, per night – two units minimum in ecology camp.			$112		$560
	One Unit – Capacity: 28		$97		$485
	Two Units – Capacity: 56		$158		$789
	Three Units – Capacity: 84		$206		$1,031
	Four Units – Capacity: 112		$243		$1,213
	Complete Algonquian Ecology Camp (Ecology Camp) (4 units: 112 capacity) with Dining Hall		$364 $460		$1,820 $2,300
	Complete Swift Creek Camp (Group Camp #3) (2 units: 56 capacity) with Dining Hall		$279 $375		$1,394 $1,875
Refundable security deposit charged for all reservations			$100 per reservation

Notes on Pocahontas Group Cabins:

Pocahontas Group Cabins: Reservations of more than $200 or more require a 25% prepayment, due within 14 days of making the reservation, to hold a reservation. Balance of fees is due 60 days prior to the reservation start date. Reservations of less than $200 require payment in full to confirm the reservation, due within 14 days of making the reservation. Cancellations made 30 days or more prior to the first day of the reservation shall receive a refund less a $30 per unit cancellation fee. Cancellations made less than 30 days prior to the first date of the reservation receive no refund unless the units are subsequently rented, in which case the refund shall be full price minus $30 per unit.

Notes on cabins:

1. Seasonal cabin rates shall be in effect according to the following schedule, except for camping cabins, camping lodges, yurts, and travel trailers, which operate on the same schedule and season as the campground at that particular park. In the event that a weekly rental period includes two seasonal rates, the higher rate will apply for the entire weekly rental period.

PARK	PRIME SEASON	MID-SEASON	OFF-SEASON
Bear Creek Lake*** Belle Isle Chippokes Plantation First Landing Kiptopeke*** Lake Anna*** Occoneechee*** Southwest Virginia Museum Staunton River Twin Lakes Westmoreland	Friday night prior to Memorial Day through the Sunday night prior to Labor Day	April 1 through the Thursday night prior to Memorial Day, and Labor Day through November 30	December 1 through March 31
Claytor Lake Douthat Fairy Stone Hungry Mother James River*** Smith Mountain Lake	Friday night prior to Memorial Day through the Sunday night prior to Labor Day, and October 1 through October 31	April 1 through the Thursday night prior to Memorial Day, and Labor Day through September 30, and November 1 through November 30	December 1 through March 31
***Cabin or lodge facilities will be added; exact dates of completion unknown.

2. All dates refer to the night of the stay; checkout time is 10 a.m. and check-in time is 3 p.m.

3. The following holiday periods are charged prime season weekend rates: the Wednesday, Thursday, Friday, and Saturday period that includes Thanksgiving Day; and Christmas Eve and Christmas Day; and New Year's Eve and New Year's Day.

4. Cabin guests are allowed two vehicles per cabin per day without charge of parking fee. Additional vehicles must pay the prevailing parking fee for each day that the vehicle is parked in the park. The number of vehicles allowed to park at the cabin varies according to site design and other factors. All vehicles must park in designated parking areas, either at the cabin or in the designated overflow parking area.

5. Lodge guests are allowed six vehicles per lodge per day without charge of parking fee. Additional vehicles must pay the prevailing vehicle parking fee for each day the vehicle is parked in the park. The number of vehicles allowed to park at the lodge varies according to site design and other factors. All vehicles must park in designated parking areas, either at the lodge or in the designated overflow parking area.

6. Damage to cabins, not considered normal wear and tear, may be billed to the person registered for the cabin on an itemized cost basis.

7. Each member of the cabin rental party, up to the maximum allowable for the rented unit, may receive an entrance pass to the park's swimming facility on the basis of one pass per night of rental. Passes are only issued during days and seasons of operation of the swimming facility and are only good during the member's registered stay.

8. Employees of DCR and the members of committees and boards of DCR shall receive a discount of 50% on applicable cabin rates for any season, when the rental of such cabins is in connection with the official business of DCR or its committees or boards.

Notes on cabin transfer/cancellation/early departure policy:

1. Any fees to be refunded are calculated less the applicable cancellation fees listed below.

2. Fees paid to the reservation center by credit card will be refunded to the original credit card charged.

3. Fees paid by check or money order to the reservation center, or by any method at the park, will be refunded by state check.

4. A customer may move a cabin reservation to another date or park, referred to as a transfer, through the reservation center only, and prior to 5 p.m. on the Monday before the scheduled date of arrival. After 5 p.m. on the Monday before the scheduled date of arrival, cancellation is the only option (see note 5 below) except that transfers to a different cabin for the same rental nights shall be allowed, subject to availability, up to the check in time for the original reservation.

5. Once the reservation is paid for, a customer may cancel in full with payment of the required cancellation fee if there are more than 30 days before the scheduled arrival date. As long as the reservation is not during the one-week minimum stay requirement period, the length of stay may be reduced without a fee as long as there are more than 30 days before the scheduled arrival. However, the length of stay cannot be less than two nights. During the 30 days prior to the scheduled arrival date, the cancellation fee is charged for each night cancelled or reduced from the stay. Once the official check-in time on the scheduled arrival date is reached, the cancellation policy is no longer in effect and the early departure policy applies.

6. Once the 3 p.m. check-in time is reached on the scheduled day of arrival, any adjustment to a reservation is considered an early departure. There is a two night minimum charge associated with all cabin stays. Reducing the total nights stayed will incur a $20 per night fee. If the original reservation was for a week, the weekly discount will no longer be valid and the fee will be adjusted to the nightly rate before any refunds are calculated.

4VAC5-36-110. Picnic shelters fees.

PICNIC SHELTERS (TAXABLE)

The shelter rental periods shall be from park opening until park closing, unless otherwise specified.		DAY
Standard Small Picnic Shelter Rental Fee: Bear Creek Lake, Belle Isle, Caledon, Chippokes Plantation, Claytor Lake (including gazebo), Douthat, Holliday Lake, Hungry Mother (half shelter), Lake Anna, Natural Tunnel, New River Trail, Occoneechee, Pocahontas, Smith Mountain Lake, Twin Lakes, Westmoreland, York River, and all other small park picnic shelters.		$53
Standard Large Picnic Shelter Rental Fee: Belle Isle, Chippokes Plantation, Claytor Lake, Douthat Fairy Stone, First Landing, Grayson Highlands, Hungry Mother (full shelter), James River, Kiptopeke, Lake Anna, Natural Tunnel, Occoneechee, Pocahontas, Shenandoah, Smith Mountain Lake (Pavilion), Staunton River, Staunton River Battlefield, Twin Lakes, Westmoreland, York River, and all other large park picnic shelters.		$84
Shenandoah Large Group Shelter		$95
Leesylvania Shelter Rental		$126
Leesylvania: Lee's Landing Picnic Area Rental		$58
Leesylvania: Lee's Landing Picnic Shelter		$315
	With 15 tables and 100 chairs	$735
Mason Neck Picnic Area Rental
	Without tent shelter	$58
	With tent shelter (seasonably available)	$126
Chippokes Plantation Conference Shelter (with kitchen)		$105 per function
Chippokes Plantation Conference Shelter (without kitchen)		$63 per function
Mini-Shelter: All parks where available unless otherwise noted.		$21
Event Tent Rental: Full day in-park rental only. Price includes set up and take down.
	Standard fee: All parks where available unless otherwise noted.	$0.38 per square foot
	Chippokes Plantation, Douthat, Kiptopeke, Lake Anna, Pocahontas, Shenandoah River, Sky Meadows, Smith Mountain Lake, York River.	$0.45 per square foot
	False Cape, First Landing, Leesylvania, Mason Neck.	$0.50 per square foot
	Standard 10' x 10' event tent	$25 per day
	Westmoreland: 20' x 40' tent with tables and chairs	$400 per day
	White String Lights for Tent	$0.80 per foot
	Side Panels for Tent	$1.50 per foot
Standard Shelter Cancellation Fee: Cancellation fee deducted from refund if refund is made more than 14 days prior to the reservation date. No refunds if cancellation made within 14 days prior to date. Shelter reservation may be transferred without penalty if the change is made through the reservations center prior to scheduled use.		$10

4VAC5-36-115. Horse arena fees.

HORSE ARENAS (TAXABLE)

		HALF-DAY	DAY
Group Rental of Entire Horse Arena Facility
	New River Trail (includes lights)	$250	$400
	Pocahontas (8 a.m. until dark, no lights available)	$180	$300
		WEEKDAYS	WEEKENDS
Individual Horse Arena Facility Use Daily Pass (does not include parking fee)
	New River Trail and Pocahontas	$5.00 per person	$6.00 per person
Individual Horse Arena Facility Use Annual Pass (does not include parking fee) New River Trail and Pocahontas		$30 per person

4VAC5-36-120. Amphitheater and gazebo fees.

AMPHITHEATERS AND GAZEBOS (TAXABLE, Price here does not include tax)

Amphitheater or Gazebo Rental Fee: The amphitheater or gazebo rental periods shall be from park opening until park closing unless otherwise specified.		DAY
	Leesylvania, Fairy Stone, Staunton River, Kiptopeke and all other amphitheaters and gazebos unless noted below.	$32
	Claytor Lake (gazebo), Hungry Mother, Occoneechee, Westmoreland, New River Trail, Shenandoah River (overlook).	$53
	Smith Mountain Lake, Natural Tunnel (gazebo at Cove Ridge), James River, First Landing (gazebo at Chesapeake Bay Center).	$74
	Claytor Lake (gazebo)	$84
	York River and Douthat	$105
	Natural Tunnel and First Landing Amphitheaters: Private group or company rate:	$315
	Natural Tunnel and First Landing Amphitheaters: Educational group.	$158
	Natural Tunnel Amphitheater Wedding Package: Three consecutive half-day rental periods.	$420 per package
	First Landing: Courtyard at Chesapeake Bay Center; includes amphitheater and gazebo.	$788
	First Landing: Additional hourly charge for hours beyond 10 p.m. for gazebo.	$11 per hour
	First Landing: Additional hourly charge for hours beyond 10 p.m. for Courtyard.	$53 per hour
	Fishing Tournament Staging. All parks where available.	$26
	Pocahontas Amphitheater Area: Without Heritage Center. Includes Amphitheater, Exhibit Area, Restrooms and use of sound system.	$630
	Pocahontas Amphitheater Area Plus Heritage Center	$840
	Parking Attendant (per attendant).	$11 per hour
	Law Enforcement Officer (per officer).	$26 per hour
	Natural Tunnel: Rental of Observation Deck at mouth of tunnel for dinner parties. Includes use of chairlift for transportation of guests and supplies and set-up/take-down of tables and chairs.	$300 per 4 hours
	Natural Tunnel Amphitheater Concession Building	$42
	Natural Tunnel: Sound System Rental	$32
Stage Cover Rental:
	Occoneechee	$26
Standard Amphitheater/Gazebo Cancellation Fee: Cancellation fee deducted from refund if refund is made more than 14 days prior to the reservation date. No refunds if cancellation made within fourteen days prior to date.		$11
	All parks unless listed below.	$11
	Pocahontas Amphitheater or First Landing Courtyard	$105

4VAC5-36-140. Interpretive canoe, boat, and paddleboat fees.

INTERPRETIVE CANOE, BOAT, AND PADDLEBOAT PROGRAMS (NONTAXABLE)

Interpretive Canoe, Boat, and Paddleboat Tours:		FEE
Environmental Education Group Canoe Tour: Available only to bona fide educational groups. Requires previous reservation and arrangements. Minimum 4 persons. Mason Neck and all other parks where available unless otherwise noted.		$3.00 per person
Standard Canoe Interpretive Tour Fee for Individuals: Applies to canoe, rowboat, or paddleboat tours. Child riding as third passenger, where allowed, is free.
	Individuals at all parks unless noted below.	$5.00 per person
	Individuals at Leesylvania, York River, Pocahontas, Kiptopeke.	$9.00 per person
	Individuals at Mason Neck.	$15 per person
	Individuals at Natural Tunnel.	$12 per person
	Individuals at False Cape: Back Bay Interpretive Tour.	$16 per person
	Family Groups at all parks unless noted below. Minimum 4 paying customers.	$4.00 per person
	Family Groups at Leesylvania, Pocahontas, York River, Kiptopeke. Minimum 4 paying customers.	$6.00 per person
	Family Groups at Mason Neck.	$9.00 per person
	Group rate at Natural Tunnel (minimum 8 paying customers).	$10 per person
Sunset, Moonlight, Dawn, or Extended Canoe Interpretive Tour Fee for Individuals: Applies to canoe, rowboat, or paddleboat tours.
	All parks where offered unless noted below.	$6.00 per person
	Sunset, Dawn, Extended Canoe Interpretive Tour Fee for Individuals: Leesylvania, York River, New River Trail, Pocahontas. Mason Neck.	$11 per person $15 per person
	Sunset, Dawn, Extended Canoe Interpretive Tour Fee for Individuals: New River Trail, Mason Neck.	$15 per person
	Extended Canoe Interpretive Tour Fee for Individuals: Grayson Highlands.	$25 per person
	Moonlight/Night Canoe Interpretive Tour Fee for Individuals: Leesylvania, York River, Pocahontas. Mason Neck.	$13 per person $20 per person
	Moonlight/Night Canoe Interpretive Tour Fee for Individuals: Mason Neck.	$20 per person
Sunset, Moonlight, Dawn, or Extended Canoe Interpretive Tour Fee for Family Groups: Applies to canoe, rowboat, or paddleboat tours. Minimum four paying customers.
	All parks where offered unless otherwise noted.	$5.00 per person
	Sunset, Dawn, or Extended Canoe Interpretive Tour Fee for Family Groups: Leesylvania, Pocahontas, New River Trail, York River. Requires 4 or more paying customers. Mason Neck.	$7.00 per person $11 per person
	Sunset, Dawn, or Extended Canoe Interpretive Tour Fee for Family Groups: New River Trail, Mason Neck.	$11 per person
	Moonlight/Night Canoe Interpretive Tour Fee for Family Groups: Leesylvania, Pocahontas, and York River. Requires 4 or more paying customers.	$8.00 per person
	Extended Canoe Interpretive Tour Fee for Family Groups: Grayson Highlands.	$25 per person
	Overnight Canoe Tour: Mason Neck/Leesylvania/Widewater (includes tents and dinner).	$145 per person
Bear Creek Lake: Willis River Interpretive Canoe Tour
	Short Trip.	$8.00 per person
	Long Trip.	$10 per person
Natural Tunnel Clinch River:
	Half-Day Trip Group Rate. Requires 8 or more paying customers.	$12 per person
	Full-Day Trip. Group Rate. Requires 8 or more paying customers.	$20 per person
	Half-Day Trip. Individuals.	$15 per person
	Full-Day Trip. Individuals.	$25 per person
	Overnight Trip. Individuals.	$45 per person
	Short Trip. Clinchport to Copper Creek	$7.00 per person
Interpretive Kayak Tour, Solo Kayak: Westmoreland and other All parks where available unless otherwise noted.		$16 per person
Interpretive Kayak Tour, Solo Kayak: Westmoreland		$19 per person
Interpretive Kayak Tour, Tandem Kayak: Westmoreland and other All parks where available unless otherwise noted.		$22 per kayak
Interpretive Kayak Tour, Tandem Kayak: Westmoreland		$25 per kayak
Interpretive Pontoon Boat Tour: All parks where available.		$2.00 (Age 3 through 12) $3.00 (Age 13 and over)
Lake Excursion and Ecology Tour: All parks where available unless otherwise noted (limit 6 people per tour)		$10 per person
	Claytor Lake	$15 $10 (Age 13 and over) $10 $7.00 (Age 3 through 12)
	Rental of Entire Boat (Exclusive Use): Claytor Lake and other All parks where available	$60 per tour

Note Notes on Interpretive Canoe, Boat, and Paddleboat Programs:

1. Cancellation Policy for group reservations: Guest must cancel four days prior to the tour date in order to receive a refund. Any guest canceling less than four days before the start of the reservation will not be eligible for a refund. A one-time $10 cancellation fee will apply per reservation regardless of number of boats reserved. In the event of inclement weather where the park must cancel, the guest will be offered either a complete refund or reservation transfer to another date.

2. Additional costs for supplies and materials may apply.

4VAC5-36-150. Interpretive and educational tours and program fees.

INTERPRETIVE AND EDUCATIONAL TOURS AND PROGRAMS (NONTAXABLE)

Interpretive and Educational Tours and Programs
PARK	PROGRAM	FEE
All parks unless otherwise noted:	Standard Interpretive Program: (Fee does not apply to informational programs such as campfire programs or roving interpretation).	$2.00 per person $6.00 per family
	Standard Night Hike or Evening Program	$3.00 per person $8.00 per family
	Standard Workshop Fee	$5.00 per child (Age 12 and under) $15 per adult (Age 13 and over)
	Standard Wagon Ride Program	$3.00 per person $8.00 per family $25 exclusive group
	Extended or Special Event Wagon Ride Program	$4.00 per person $10 per family $75 exclusive group booking
	Park Outreach Program: Price per park staff member conducting program	$10 for under 2 hours $25 for 2 to 3 hours $50 for 4 hours plus
	Standard Junior Ranger Program: 4-day program. All parks unless noted below.	$10 full program $3.00 per day
	Haunted Hike	$1.00 (Age 3 through 12) $3.00 (Age 13 and over)
	Geo Caching Interpretive Program.	$3.00 per person $8.00 per family $25 per group
	Nature-Themed Birthday Party: Includes a nature talk, hike, games, songs, and time in the Nature Center for gifts and cakes. At least one staff member is present to conduct activities.	$96 per hour plus materials cost for 12 children $8.00 per additional child
Grayson Highlands	Junior Ranger Program	$5.00 per person per day
	Hayrides	$2.00 per child $3.00 per adult
	Adventure Rangers Interpretive Program	$10 per person per day
	Make a Birdhouse Program	$5.00 per person
	Make Your Own Hiking Stick Program	$3.00 per person
	2-Day Photography Class	$35 per person
Occoneechee	Individual interpretive program pass: (Allows admission for one person to 4 interpretive programs valued at $3.00 or less)	$6.00 per pass
	Family interpretive program pass: (Allows admission for members of the same family to 4 interpretive programs valued at $8.00 or less)	$18 per pass
Pocahontas	Nature Camps	$50 per 3-hour day for one week $100 per 6-hour day for one week child per program plus materials cost $30 per child plus materials cost for Jr. Assistant. The Jr. Assistant helps the park staff in conducting camp programs.
	Curious Kids	$3.00 per program
	Nature and Discovery Programs (School/Groups Outreach)	$40 per hour at park $60 per 1 and one-half hours at park $80 per 2 hours at park $50 per hour program at school or park (maximum 35 participants) $70 per 1 and one-half hours at school $90 per 2 hours at school $15 additional if over 30 miles from park program is outside of Chesterfield County
Sky Meadows	Music Program	$5.00 per person
	A Day in Wildflower Woods	$8.00 per person
	Interpretive Program Series: 6-program series	$15 per person per program $54 per person per 4 programs $72 per person per 6 programs
Southwest Virginia Museum	How Our Ancestors Lived (9-week children's series)	$10 per person for entire series $2.00 per person for individual program
	Workshop (Adult)	$10 per person
	Workshop (Children)	$5.00 per person
Caledon	Caledon Eagle Tours	$6.00 per person $50 Flat Rate (minimum: 10; maximum: 20)
	All Group Programs up to 2 hours long	$5.00 per person
	Haunted Hay Ride	$12 per person
	Caledon Junior Ranger Program	$15 per person
	Special Program Bus Fee: Programs involving transportation within the natural area.	$3.00 per person
	Workshop (Adult)	$15 per person
	Workshop (Children)	$5.00 per person
Natural Tunnel: Cove Ridge	Guided Programs	$25 per program (Maximum 30 participants) $25 facility fee (If applicable)
	Environmental Education (Children's Activities)	$25 per program (Maximum 30 participants) $25 facility fee (If applicable)
	3 or More Activities	$15 per program $25 facility fee (If applicable)
	Environmental Education (Adult Facilitation)	$15 per person
	Field Trips	Per program charge with use of center; chairlift passes, if required for program, included in cost
Hungry Mother/ Hemlock Haven	Junior Naturalist Program	$4.00 per person per week $12 unlimited participation in interpretive season
Kiptopeke	Birding Program (Hawk observatory/bird banding station)	$4.00 per person
	Birding Program (Group Rates)	$35 (Corporate) $25 (Nonprofit)
York River	Guided Adventure Programs	$4.00 per person $40 per group (Minimum 12 persons)
	York River Children's Programs	$2.00 per person, single program $10 unlimited participation throughout Interpretive Season
	"Nature Party": Nature Themed Birthday Party for Children	$10 per person
Westmoreland	Guided Program Fee	$25 per person
Natural Tunnel	Junior Ranger Program (Includes T-Shirt)	$35 per person
	Standard Wagon Ride Program	$50 Exclusive Group Reservation
	Ranger Led Programs – Groups	$3.00 per person
	Hay Wagon and Hot Dog Roast	$10 per person
	Bike Tours - 2 hours	$10 per person
	Extended Bike Tours - 4 hours	$15 per person
	Canoe and Bike Tour - 4 hours	$20 per person
	Halloween Haunted House/Hay Wagon Ride	$3.00 (Age 3 through 12) $5.00 (Age 13 and over)
	Canoe/Hay Wagon Ride	$12 (Age 3 through 12) $15 (Age 13 and over)
Mason Neck	Halloween Haunted House/Hay Wagon Ride	$5.00 per person
	Junior Ranger Program	$50 per person
Holliday Lake	Field Archaeology Workshop	$25 per person
	Junior Ranger Program (3 half-day workshop) (Ages 6 to 13)	$25 per child
False Cape	Wildlife Watch Tour – Per Person	$8.00 per person
	Astronomy Program	$10 per person
Staunton River	Junior Ranger Program	$4.00 per session
	Interpretive Craft	$2.00 per person
	Down A Lazy River Guided Canoe Trip	$6.00 per child $8.00 per adult
	Hayride	$1.00 per person
First Landing	Junior Ranger Program	$25 per person
	Kritter Kids	$25 per person
Bear Creek Lake	Interpretive bike tours	$3.00 per person
Leesylvania	Junior Ranger Program	$45 per person
	Halloween Haunted Hike	$2.00 per person $6.00 per group (4 person maximum)
	Interpretive Programs	$2.00 per person
	Kids Fishing Tournament	$2.00 per child
Natural Tunnel	Pannel Cave Tour	$10 per person $7.00 per person (Family-Group; 8-person minimum)
	Bolling Cave Tours	$15 per person $12 per person (Family-Group; 8-person minimum)
	Stock Creek Tunnel Tour	$5.00 per person
Westmoreland	Orienteering Program	$3.00 per person $25 per group (20 maximum)
New River Trail	New River Trail Seniors Van Tour Full Day	$25 per person
	New River Trail Seniors Van Tour Half Day	$15 per person
	Bertha Cave Tour	$10 per person
James River	Haunted Wagon Ride	$5.00 per person (Age 7 and over) Children 6 and under free
Belle Isle	Triple Treat Program: Hayride/Canoe/Campfire	$10 per person

Notes on interpretive and educational tours and programs:

Additional costs for supplies and materials may apply.

4VAC5-36-180. State park performing arts events fees.

STATE PARK PERFORMING ARTS EVENTS (NONTAXABLE)

State Parks Performing Arts Events:		FEE
All parks unless otherwise noted below:		Under age 3 is free $3.00 (Age 3 through 12) $5.00 (Age 13 and over)
Pocahontas Premier Shows		$8.00 per person advance tickets, includes daily parking fee $10 per person day of show Children 12 and under free $40 per person season tickets-includes daily parking fee for day of all Premier shows
Natural Tunnel Gospel Singing Festival		$5.00 per vehicle
Douthat Performing Arts in the Park		Under age 3 is free $4.00 (Age 3 through 12) $9.00 (Age 13 and over)
Smith Mountain Lake: Music in the Park (per event)		Under age 12 is free $3.00 (Age 13 and over)
	Pass for 10 events	$20
	Pass for 15 events	$28

Note on Performing Arts Event Fees:

Cancellation Policy for Performing Arts Programs:

1. Generally, all events go on rain or shine and no refunds will be given. If an event is canceled by management, a full refund will be provided to ticket holders if rescheduling is not an option. No refunds will be given for any reason other than event cancellation.

2. "Ticket as Voucher" policy for Performing Arts Series: Generally, all events go on rain or shine. Should a specific event/program in the series be canceled by management, the cancellation policy regarding refunds (see 1 above) applies. However, unused tickets, including tickets not used due to purchaser's own decision, retain face value that may be applied to entry to subsequent events, including events in future seasons. No refunds will be given for any reason other than event cancellation.

4VAC5-36-200. Miscellaneous rental fees.

RENTALS (TAXABLE; Price here does not include tax)

Bike Rentals (includes helmet)			FEE
	All parks where available unless otherwise noted		$3.00 per hour $8.00 per half-day $15 per full-day
	Claytor Lake		$4.00 per hour $25 per day
	New River Trail, James River, Mason Neck		$5.00 per hour $12 per half-day $18 per day
	First Landing		$5.00 per hour $16 per day
Bike Helmet without bike rental			$1.00
Child Cart for bike			$5.00
Boat Rentals
Standard Paddle Boat Rental:
	All parks where available unless otherwise noted		$4.00 per half-hour $6.00 per hour
	Fairy Stone, Westmoreland		$5.00 per half-hour $8.00 per hour
	Smith Mountain Lake		$10 per half-hour $15 per one hour $60 $80 for 24 hours $30 additional for each day after first day
Standard Canoe Rental:
	All parks where available unless otherwise noted.		$8.00 per hour $15 per half-day $25 per full-day $40 for 24 hours $100 per week
	Smith Mountain Lake		$8.00 per half-hour $12 per one hour $60 for 24 hours $30 additional for each day after first day
	Claytor Lake		$8 $10 per hour $25 $35 per half-day $40 $50 per day $50 per 24 hours
	Leesylvania, Mason Neck		$7.00 per half-hour $12 per hour $35 per half-day $50 per day $60 per 24 hours
	James River		$10 per hour (does not include shuttle) $40 per day (does not include shuttle) $120 per week (does not include shuttle) $12 per half hour past return time
Standard Float Trips:
	Shenandoah River		$5.00 per person
	James River
		Bent Creek to Canoe Landing:
		Canoe	$45 Max 3 people
		Single Kayak	$35 per kayak
		Double Kayak	$45 per kayak
		Canoe Landing to Dixon Landing:
		Tubes	$10 per tube
		Group of four or more	$8.00 per tube
		Canoe	$15 per canoe
		Single Kayak	$15 per kayak
		Double Kayak	$15 per kayak
		Bent Creek to Dixon Landing:
		Canoe	$50 per canoe
		Single Kayak	$40 per kayak
		Double Kayak	$50 per kayak
		Shuttle Service Only:
		Bent Creek Shuttle	$5.00 per boat (canoe/kayak) $5.00 per person
		Tubes	$5.00 per person/Bent Creek Shuttle $2.00 between landings in park
		Late Fee	$12 per half hour past return time
	New River Trail		$7.00 per hour $20 per half-day $30 per day $35 per half-day, includes canoe rental and shuttle $50 per full day, includes canoe rental and shuttle
	Canoe Rental (includes shuttle)
		Trip A: Austinville to Foster Falls	$35 per canoe
		Trip B: Ivanhoe to Austinville	$45 per canoe
		Trip C: Ivanhoe to Foster Falls	$50 per canoe
		Trip D: Foster Falls to Route 100	$45 per canoe
		Trip E: Route 100 to Allisonia	$50 per canoe
		Trip F: Foster Falls to Allisonia	$55 per canoe
	Kayak Rental (includes shuttle)
		Trip A: Austinville to Foster Falls	$25 per kayak
		Trip B: Ivanhoe to Austinville	$35 per kayak
		Trip C: Ivanhoe to Foster Falls	$40 per kayak
		Trip D: Foster Falls to Route 100	$35 per kayak
		Trip E: Route 100 to Allisonia	$40 per kayak
		Trip F: Foster Falls to Allisonia	$45 per kayak
Standard Rowboat Rental, without motor:
	All parks where available unless otherwise noted		$6.00 per hour $12 per half-day $22 per full-day $36 per 24 hours $80 per week
	Hungry Mother: Rowboats		$4.00 per hour $15 per day $40 per week
	New River Trail: Rafts and flat-bottom boats		$7.00 per hour $20 per half-day $30 per day
Standard Rowboat Rental with electric motor and battery: All parks where available unless otherwise noted			$10 per hour $20 per 4 hours $36 per day $100 per 4 days $150 per week
Standard Motorboat Rental, 16-foot console steering, 25-45 horsepower outboard. All parks where available.			$18 per hour $90 per day
Standard Fishing Boat Rental with gasoline motor and one tank of fuel: All parks where available.			$10 per hour (2-hour minimum) $50 per day
Pedal Craft Rental: (Hydro-Bike, Surf-Bike, etc.) All parks where available unless otherwise noted.
	One person.		$8.00 per hour
	Two person.		$10 per hour
	Smith Mountain Lake: Hydro Bike		$8.00 per half hour $12 per hour $4.00 additional per hour after first hour $60 per 24 hours $30 additional per day after first day
	Barracuda Boat. All parks where available		$10 per hour
Solo Kayak Rental:
	All parks where available unless otherwise noted		$8.00 per hour $15 $20 per half-day $25 $30 per full-day day $40 for 24 hours $100 per week
	Westmoreland		$9.00 per hour $17 per half-day $30 per day
	Smith Mountain Lake		$8.00 per half hour $12 per hour $60 per 24 hours $30 additional per day after first day
	Mason Neck		$6.00 per half-hour $10 per hour $35 per half-day $50 per day $60 per 24 hours
	New River Trail		$7.00 per hour $20 per half-day $30 per day
	James River		$7.00 per hour (does not include shuttle) $20 per day (does not include shuttle) $80 per week (does not include shuttle) $12 per half hour past return time
	Claytor Lake		$8.00 per hour $25 per half-day $40 per day
Tandem Kayak Rental:
	All parks where available unless otherwise noted.		$10 per hour $20 per half-day $30 per full-day $45 for 24 hours $120 per week
	Westmoreland		$12 per hour $22 per half-day $36 per day
	Smith Mountain Lake		$10 per half-hour $15 per hour $80 for 24 hours $30 additional for each day after first day
	James River		$10 per hour (does not include shuttle) $35 per day (does not include shuttle) $120 per week (does not include shuttle) $12 per half hour past return time
	Mason Neck		$8.00 per half-hour $15 per hour $45 per 4 hours $60 per day
Smith Mountain Lake: 14-foot fishing boat with 5 hp (3 person capacity). Rental does not include fuel and oil. Damage deposit of $200 required.			$50 for 3-hours $10 additional per hour after first 3 hours $150 for 24 hours $30 additional per day after first day
Claytor Lake: 14-foot Jon boat with 8 hp motor Damage deposit of $40 50% required			$15 per hour $45 per half-day $65 per day $78 per 24 hours
Claytor Lake: 14.5-foot fishing boat with 9.9 hp motor Damage deposit of $40 50% required			$17 per hour $50 per half-day $75 per day $90 per 24 hours
Claytor Lake: 14-foot v-hull boat with 25 hp motor Damage deposit of $75 50% required			$25 per hour $65 per half-day $100 per day $120 per 24 hours
Claytor Lake: 17-foot v-hull with 140 hp motor Damage deposit of $150 50% required			$45 $60 per hour $110 $135 per half-day $175 $210 per day $210 per 24 hours
Claytor Lake: 21-foot pontoon boat with 50 hp motor. Damage deposit of $150 50% required			$45 $60 per hour $110 $135 per half-day $175 $210 per day $210 per 24 hours
Claytor Lake: 20-foot 17-foot bowrider with 135 hp motor. Damage deposit of $150 50% required			$60 $40 per hour $135 $115 per half day $210 $180 per day
Claytor Lake: 20-foot pontoon boat with 90 hp motor.  Damage deposit of 50% required			$40 per hour $110 per half-day $175 per day
Claytor Lake: 24-foot pontoon boat with 75 hp motor. Damage deposit of 50% required			$45 per hour $125 per half-day $200 per day
Claytor Lake: 30-foot pontoon boat with 115 hp motor. Damage deposit of 50% required			$60 per hour $160 per half-day $250 per day
Claytor Lake: 18-foot bowrider with 190 hp motor. Damage deposit of 50% required			$45 per hour $125 per half-day $200 per day
Claytor Lake: Water Sports Pontoon and Equipment Package: Includes 24-foot pontoon boat, 2 kayaks, tubing, and ski vests.			$300 per day
Claytor Lake: Water Sports Speed Boat and Equipment Package: Includes 17-foot bowrider, water skis, kneeboard, towrope, ski ropes, and ski vests.			$250 per day
Occoneechee: 17-1/2-foot fishing boat. Rental includes 30 gallons of fuel. Damage deposit of $200 required			$85 per hour $20 additional per hour after first hour $175 per 8 hours $875 per 7 day week
Occoneechee: 20-foot pontoon boat with motor (8 person capacity) Rental includes 30 gallons of fuel. Damage deposit of $200 required.			$85 per hour $20 additional per hour after first hour $175 per 8 hours $875 per 7 day week
Occoneechee: 22-foot pontoon boat with motor (10 person capacity) Rental includes 30 gallons of fuel. Damage deposit of $200 required.			$95 per hour $20 additional per hour after first hour $185 per 8 hours $925 per 7 day week
Smith Mountain Lake: 18-20-foot Runabout with 190 hp (8 person capacity). Rental does not include fuel and oil. Damage deposit of $200 required.			$150 $165 for 3 hours $20 additional per hour after first 3 hours $240 $255 per 8 hours $305 $320 for 24 hours $100 additional per day after first day
Claytor Lake: 18-foot pontoon boat (7 person capacity) Damage deposit of $100 50% required			$35 per hour $95 per 4 hours $160 per 8 hours $192 per 24 hours
Claytor Lake: 22-foot pontoon boat (11 person capacity) Damage deposit of $150 required			$55 per hour $125 per 4 hours $200 per 8 hours $240 per 24 hours
Smith Mountain Lake: 24-foot pontoon boat with 40 hp (10-12 person capacity). Damage deposit of $200 required.			$80 $90 for 3 hours $20 additional per hour after first 3 hours $160 $165 per 8 hours $200 $215 for 24 hours $80 additional each day after first day
Smith Mountain Lake: Personal Watercraft (Waverunner 700). Rental does not include fuel and oil. Damage deposit of $500 required.			$150 $180 for 3 hours $20 additional per hour after first 3 hours $240 $270 per 8 hours $305 $335 for 24 hours $100 $130 additional per day after first day
Belle Isle: Motorboat less than 25 horsepower (6 (3 gallons of fuel included, 2-hour minimum)			$15 per hour $60 per half-day $90 $100 per day
Belle Isle: Motorboat 25-49 horsepower (11 gallons of fuel included, 2-hour minimum)			$22 per hour $70 per half-day $110 per day
Standard Damage/Replacement Fees: All parks where available unless otherwise noted. Not required for damage due to normal wear and tear.
	Paddle		$20
	Anchor/Rope		$40
	Fuel Tank/Hose		$60
	Fire Extinguisher		$25
	Throw Cushion		$10
	Propeller (small)		$100
	Propeller (large)		$135
	Personal Flotation Device (PFD): replacement fee for lost/damaged PFD		$25 each
Other Rentals:
Personal Flotation Device (PFD): When separate from boat rental.			$1.00 per day
Smith Mountain Lake, James River: Personal Floatation Device, type II.			$5.00 for first day $1.00 additional days
Smith Mountain Lake: Personal Floatation Device, type III			$7.00 for first day $2.00 additional days
Canoe/Kayak Paddles: All parks where available unless otherwise noted.			$5.00 per day
New River Trail: Float Tubes			$5.00 per hour $12 per half-day $10 $18 per day
James River:
	Cooler Tubes		$3.00 per day
	Seat Backs (kayaks)		$3.00 per day
	Tubes		$8.00 per hour (does not include shuttle) $20 per day (does not include shuttle) $12 per half hour past return time
Claytor Lake: 2-person tow tube and towrope (with rental of boat only)			$20 per 2 hours $25 per half-day $30 per day
Claytor Lake: Water skis and towrope (with rental of boat only)			$20 per 2 hours $25 per half-day $30 per day
Claytor Lake: Kneeboard and towrope (with rental of boat only)			$15 per 2 hours $20 per half-day $25 per day
Smith Mountain Lake: Tow tube; Water Skis; Knee Board			$15 per day with boat rental $5.00 per additional day $25 per day without boat rental
Smith Mountain Lake: Wake Board			$25 per day with boat rental $10 per additional day $30 per day without boat rental
Mobile Pig Cooker: All parks where available unless otherwise noted.			$40 per day
GPS Units			$6.00 per unit per half-day $10 per unit per day
Volleyball Net and Ball Rental: All parks where available.			$10
Binocular Rentals (2 hours): All parks where available.			$2.00
Beach Floats: All parks where available.			$1.00 per hour $3.00 for 4-hours $5.00 for full-day
Surf Lounge Floating Chair Rental. All parks where available.			$2.00 per hour, single chair $5.00 per half-day, single chair $7.00 per full day, single chair $3.00 per hour, double chair $7.00 per half-day, double chair $10 per full day, double chair
Body Board: First Landing			$6.00 per day
Beach Umbrella: All parks where available unless otherwise noted.			$3.00 per hour $8.00 for 4 hours $15 for full-day
	First Landing		$6.00 per day
	Kiptopeke		$5.00 per 4 hours $8.00 per 8 hours
Beach Chair: All parks where available			$5.00 per day
	First Landing		$6.00 per day
Fishing Rods: All parks where available unless otherwise noted.			$5.00 per half-day
	First Landing		$6.00 per day $3.00 per rod per fishing program
Tents with a group camp reservation. All parks where available.
	2-person tent		$12 per day
	3-person tent		$20 per day
	4-person tent		$25 per day
	5-person tent		$30 per day
Coin-Operated Washing Machine: All parks where available unless otherwise noted.			$1.25 per load, tax included
	First Landing		$1.50 per load, tax included
Coin Operated Dryer: All parks where available unless otherwise noted.			$1.25 per load, tax included
	First Landing		$1.50 per load, tax included
6-Foot Table (Includes 6 chairs) Additional chairs:			$20 per rental period $3.00 each per rental period
Pump Out: All parks where available unless otherwise noted.			$5.00
Horse Rentals:
	All parks where available unless otherwise noted.		$20 per one-hour ride $40 per two-hour ride $100 per full day ride
	Sky Meadows		$30 per one-hour ride $55 per two-hour ride $45 per 1.5-hour theme ride $10 pony rides, includes photo $250 per week, day camp (10% family discount)
Pony Rides: All parks where available unless otherwise noted.			$5.00 per 15 minutes
Horseback Riding Lessons: All parks where available unless otherwise noted.			$25 per lesson on group basis $30 per lesson for individual
Horseback Summer Day Camp: All parks where available unless otherwise noted.			$180 per person per week
Horseshoe or Croquet Rental for Campers. All parks where available.			$1.00 per hour $5.00 per day $20 deposit

4VAC5-36-210. Conference center and meeting facility fees.

CONFERENCE CENTERS (TAXABLE)

Prices may be discounted and/or waived by the director when necessary to create competitive bids for group sales.			FEE
Hemlock Haven Conference Center at Hungry Mother
	Main Hall (Capacity: 375)		$263 per day
	Upper Level (Capacity: 50)		$158 per day
	Redbud Room: (Capacity 35)		$53 per day
	Laurel Room (Capacity: 20)		$37 per day
	Entire Meeting Room Complex		$420 per day
	Day Use Recreational Package (Includes all outside recreational facilities)
		0 – 250 Persons	$263 per half-day $525 per full-day
		250 – 500 Persons	$394 per half-day $788 per full-day
		500 + persons	$525 per half-day $1,050 per full-day
Cedar Crest Conference Center at Twin Lakes
	Complex: Doswell Hall with deck, grounds, volleyball, horseshoes; Kitchen, Latham and Hurt Rooms NOT included.		$229 per 4 hours $459 per day $53 each extra hour
	Doswell Meeting Room: Meeting Room Only; no kitchen or dining room.		$164 per room per 4 hours $328 per room per day $37 each extra hour
	Small breakout rooms with main room: Latham and Hurt.		$65 per room per 4 hours $131 per room per day $21 each extra hour
	Small breakout rooms without main room.		$98 per room per 4 hours $196 per room per day $37 each extra hour
	Picnic Shelter or Gazebo at Cedar Crest.		$68 per 4 hours $131 per day $11 each extra hour
	Kitchen rental Only available with complex rental.		$105 per event
	Kitchen Cleaning Fee: Deposit.		$150 per event
Chippokes Plantation Meeting, Conference, and Special Use Facilities
	Mansion Conference Room.		$26 per hour
	Mansion or Historic Area Grounds (Includes parking for party rental).		$525 per 4 hours
	Mansion Board Room		$105 per 4 hours
	Chippokes Plantation Conference Shelter (Available on reservation basis only).		$105 per 4 hours
	Wedding Package (includes historic area grounds, gardens, tent set up and take down, 10 60-inch round tables, 10 standard size rectangle tables, 100 folding chairs, Wedding Coordinator, changing room for bride and groom, Mansion kitchen area, boardroom, no fee for wedding rehearsal).		$1,412 per 4 hours $2,073 per 8 hours $50 nonrefundable reservation fee
Southwest Virginia Museum – Victorian Parlor Room Rental (Based on 4-hour rental)			DAY	EVENING
	Option #1: Victorian Parlor – Basic Room Package (Includes tables with linen and chairs)
		Up to 22 People (6 tables – 22 chairs)	$31	$57
		23 to 30 People (8 tables – 30 chairs) OR Up to 50 people (50 chairs and head table)	$42	$68
	Option #2: Victorian Parlor – Executive Room Package (Includes tables with linen and chairs, water pitcher with glasses, coffeepot with cups (coffee not included), AV equipment, and presentation aids)
		Up to 22 People (6 tables – 22 chairs)	$52	$78
		23 to 30 People (8 tables – 30 chairs) OR Up to 50 people (50 chairs and head table)	$68	$94
	Option #3: Additional meeting rooms: Victorian Parlor must be rented in order to rent additional rooms.
		Hallway (downstairs) (Includes two existing tables with linens)	$11	$11
		Each Additional Table with Linens	$11	$11
		Small Parlor: AV room or Big Stone Gap Photo room (Includes 1 table with linens and 6-8 chairs)	$31	$31
		Big Stone Gap Development Room (Includes 1 table with linens and 6-8 chairs)	$41	$41
		Additional Hours	$5.00 per hour	$5.00 per hour
		Wedding Portraits	$52 per 2 hours	$78 per 2 hours
Wilderness Road (Mansion and Ground Rental)
	Mansion or Lawn: separately		$63 for 4 hours
	Mansion and Lawn: combined		$105 for 4 hours
	Additional hours beyond scheduled operating hours		$11 per hour
Cove Ridge Center at Natural Tunnel:			PRIVATE FEE	EDUCATIONAL FEE
	Cove Ridge Center Annual Membership: Membership entitles organization to a 25% discount on facility rental fees and group rates on all programming offered through the center.		$1,050 per year	$525 per year
	Day Use: Exclusive use of the auditorium, meeting room, resource library, catering kitchen, great room with stone fireplace and deck for two consecutive half-day rental periods, and parking passes.		$315	$210
	Overnight Use of one dorm: Includes Day Use Package plus one dorm rooms for one night and swimming (in season).		$683	$498
	Overnight Use of both dorms: Includes Day Use Package plus two dorm rooms for one night and swimming (in season).		$892	$656
	Wedding Package Day Use: Exclusive use of the auditorium, meeting room, resource library, catering kitchen, great room with stone fireplace and deck for three consecutive half-day rental periods, and parking passes.		$525	NA
	Wedding Package Overnight: Includes Day Use Package plus one dorm for one night and swimming (in season).		$919	NA
	Wedding Package Overnight: Includes Day Use Package plus both dorms for one night and swimming (in season).		$1,102	NA
	Wedding Package with Amphitheater: Rental of the park amphitheater in conjunction with any of the above wedding packages.		$236 for the rental period	NA
	Removal of furniture from great room (only available with exclusive use of the center).		$42	$42
	Additional seating on deck (only available with exclusive use of the center).		$42	$0
	Auditorium		$126 per half day $231 per full day	$99 per half day $183 per full day
	Classroom – Library (half-day)		$63	$31 $47
	One dorm: Overnight lodging for up to 30, includes swimming (in season) and parking passes.		$420 per night April 1-October 31 $378 per night November 1-March 31	$315 per night April 1-October 31 $283 per night November 1-March 31
	Both Dorms: Overnight lodging for up to 60, includes swimming (in season) and parking passes.		$630 per night April 1-October 31 $567 per night November 1-March 31	$472 per night April 1-October 31 $425 per night November 1-March 31
	Per Person Student Rate for Overnight Dorm Use		$13 per person	$13 per person
	Kitchen Use (when not included in package)		$26 $50 per event	$26 $50 per event
Heritage Center at Pocahontas: All reservations require 50% down at time of reservation (Nonrefundable within 14 days of event)			PRIVATE FEE	EDUCATIONAL FEE
	Large Room (Capacity: seated at tables 50; reception style 125, auditorium 80: includes tables, chairs and warming kitchen)		$131 per 4 hours $236 per full-day $26 each extra hour	$78 per 4 hours $141 per full-day $15 each extra hour
Westmoreland			FEE
	Tayloe and Helen Murphy Hall Meeting Facility: Includes Main Meeting Room, Kitchen, and Grounds		$350 $400 (8 a.m. to 10 p.m.) $315 additional rental days after first day $25 per hour for usage beyond reservation period
	Potomac Overlook Rental		$55 per day
	Breakout Meeting Room (May be rented separately from main meeting room only within 45 days of event.		$75 (8 a.m. to 10 p.m.)
	Kitchen Clean Up Fee: (Waived if renter cleans facility)		$250 per event
	Wedding Package - Includes half-day rental for wedding rehearsal, and a full-day rental for wedding/reception		$300
	Potomac River Retreat: Table and Chair Set-up		$40
Fairy Stone
	Fayerdale Hall Meeting Facility		$236 (8 a.m. to 10 p.m.)
	Wedding Package - Includes full-day rental for wedding rehearsal, and a full-day rental for wedding/reception.		$315
Douthat
	Restaurant (includes table set-up)		$236
	Allegheny Room: Up to 30 persons.		$158 per day
	Wedding Package: Conference room and amphitheater (see "amphitheater section") on day of wedding, plus an extra half-day amphitheater for rehearsal.		$289
First Landing
	Trail Center Conference Room (Capacity: 45)		$42 per half-day $63 per full-day
Lake Anna
	Visitor Center		$32 per half-day $53 per full day
	Concessions Building Rental		$100 per day
Bear Creek Lake
	Meeting facility		$236 per day $25 each extra hour
	Wedding Package		$315 per day
Claytor Lake
	Marina Meeting Facility: Includes facility, chairs, and tables.		$400 $550 per day $825 per two days
	Wedding Package: Includes rental of facility for two consecutive days (8 a.m. to 10 p.m.), chairs, and tables, gazebo, and special use permit ($10 permit fee is waived with package). Linens are not included in the rental package.		$700 $625 per day package $995 per two-day package
	Meeting Package: Includes rental of facility for three consecutive days (8 a.m. to 10 p.m.), all usage of audiovisual equipment. Linens are not included in the rental package.		$1,000
Leesylvania Wedding/Function Package: Includes Rental of: Lee's Landing Picnic Shelter, 100 Chairs, 15 Tables, and Parking for up to 50 vehicles			$840 per half-day $945 per full-day
Mason Neck
	Wedding Package: 20 foot by 40 foot tent, 100 chairs, parking for up to 50 cars		$788 per event
	Parking Attendant		$53 per 4 hours
Smith Mountain Lake
	Meeting room at Visitor Center		$158 per day
	Exceeding approved hours. All parks unless otherwise noted below.		$25 per hour
Sky Meadows
	Timberlake House Meeting Room		$50 per half-day $75 per day
	Timberlake House Kitchen (in conjunction with rental of meeting room)		$25 per day or part of day
Equipment and Services Associated with Meetings and Rentals:
	Microphone/Podium Rental		$15 per day
	Linen Rentals:
		Table cloth only Place settings	$3.00 per table $2.00 each
	Twin Lakes
		Overlay	$1.25 per table
		Napkins	$0.40 per napkin
	Fax		First 2 pages free $2.00 each extra page
	Copies		Single copy free $0.15 each extra copy
	Lost Key Fee		$10
	Easels		$5.00 per day
	Overhead Projector		$10 per day
	TV with VCR		$10
	Second TV		$10
	Overhead Projector with Screen		$10
	Slide Projector with Screen		$10
	Flip Chart		$10
Event Clean Up Fees
	Park labor to clean up after special events and facility rentals if not done in accordance with rental agreement or use permit		$50 per hour

Notes on conference and meeting facilities fees:

Conference and meeting facilities require a 30% prepayment due 10 days after making reservation, and payment of the full balance prior to or on the first day of the reservation. Cancellations made 14 or more days prior to the first day of the reservation shall be charged the lesser of 10% of the total fee or $100. Cancellations made less that 14 days prior to the first date of the reservation shall be charged 30% of the total fee.